Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
EC Declaration of Conformity under the R & TTE Directive...
Table of Contents Section I General General Information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide and Network User’s Guide (DCP-540CN only)....................2 Viewing Documentation ................... 2 Control panel overview ..................4 LCD display indications ..................
Section II Copy Making copies How to copy ......................24 Making a single copy ..................24 Making multiple copies ..................24 Stop copying ....................24 Copy options ......................24 Changing copy speed and quality ..............25 Enlarging or reducing the image copied ............25 Making N in 1 copies or a poster (page layout) ..........26 Sorting copies using the ADF (DCP-540CN only) .........27 Adjusting Brightness, Contrast and Colour............27 Paper options ....................28...
Printing photos from a camera with PictBridge Before Using PictBridge..................44 PictBridge requirements ................44 Using PictBridge ....................44 Setting your digital camera ................44 Printing Images....................45 DPOF printing ....................45 Understanding the Error Messages ..............46 Section IV Software Software and Network features Section V Appendixes Safety and Legal Choosing a location .....................
Menu and Features On-screen programming ..................75 Menu table .....................75 Menu keys ......................75 Menu table .....................76 Specifications General ........................84 Print media......................86 Copy ........................87 PhotoCapture Center™ ..................88 PictBridge ......................88 Scanner .......................89 Printer ........................90 Interfaces ......................91 Computer requirements ..................92 Consumable items ....................93 Network (LAN) (DCP-540CN only) ..............94 Glossary Index...
General Information Using the Accessing the Software User’s Guide documentation and Network User’s Thank you for buying a Brother machine! Guide (DCP-540CN Reading the documentation will help you make the most of your machine. only) Symbols and conventions This User’s Guide does not contain all the...
Viewing Documentation can be viewed from the Help selection in ® (For Macintosh ® ® the Presto! PageManager application. ® Turn on your Macintosh . Insert the ® Brother CD-ROM labelled Macintosh into your CD-ROM drive. The following window will appear.
Chapter 1 Control panel overview COPY Quality Normal Enlarge/Reduce 100% Paper Type Plain Pap Paper Size Brightness 1 LCD (liquid crystal display) 4 Start keys: Displays messages on the screen to help you Colour Start set up and use your machine. Lets you start making copies in full colour.
General Information Normal 100% Plain Pap Stop/Exit Stops an operation or exits from a menu. 6 On/Off You can turn the machine on or off. If you turn the machine off, it will still periodically clean the print head to maintain print quality.
Inkjet Paper. The LCD shows the current machine status MENU when the machine is idle. Paper Type Plain Paper COPY Inkjet Paper Quality Normal Brother Photo Enlarge/Reduce 100% Other Photo 20:48 Paper Type Plain Pap Select & Press Paper Size Brightness Press OK.
General Information Warning LED indications Printing Reports The status LED (Light Emitting Diode) is a The following reports are available: light that shows the DCP status.The LCD Help List shows the current machine status when the A help list about how to quickly program machine is idle.
Loading documents and paper Loading documents Make sure documents written with ink are completely dry. You can make copies, and scan from the ADF Fan the pages well. Make sure you put (automatic document feeder) and from the the documents face down, top edge scanner glass.
Loading documents and paper Scanning area How to load documents Note The scanning area depends on the settings in the application you are using. The figures To use the scanner glass, the ADF must below show the areas you cannot scan on be empty.
To get the best print quality, we suggest using Brother paper. (See table below.) The print quality can be affected by the type If Brother paper is not available in your of paper you are using in the machine. country, we recommend testing various To get the best print quality for the settings papers before purchasing large quantities.
Loading documents and paper Handling and using media Improper Setup Store paper in its original packaging, and DO NOT use the following kinds of paper: keep it sealed. Keep the paper flat and • Damaged, curled, wrinkled, or away from moisture, direct sunlight and irregularly shaped paper heat.
Chapter 2 Choosing the right media Paper type and size for each operation Paper Type Paper Size Usage Copy Photo Printer Capture 216 × 279 mm (8 1/2 × 11 in.) Cut Sheet Letter 210 × 297 mm (8.3 × 11.7 in.) 216 ×...
Loading documents and paper Paper weight, thickness and capacity Paper Type Weight Thickness No. of sheets Plain Paper (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100 64 to 120 g/m Sheet Inkjet Paper (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) 64 to 200 g/m Glossy Paper Up to 0.25 mm (Up to 0.01 in.)
Chapter 2 Loading paper, Press and slide the paper side guides (1) and paper length guide (2) to fit the envelopes and other paper size. media Loading paper and other media Pull the paper tray completely out of the machine. If the paper support flap is open, close it and lift the output paper tray cover (1).
Loading documents and paper Close the paper tray cover. Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. Slowly push the paper tray completely back into the machine.
Chapter 2 Loading envelopes, post How to load envelopes and post cards cards and photo paper Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. Loading envelopes Note Use envelopes that weigh from 75 to If the envelopes or post cards are ‘double- 95 g/m (20 to 25 lb).
Loading documents and paper Loading photo paper If you have problems when printing on envelopes, try the following suggestions: You can use the photo paper tray which has been assembled on the top of the paper tray Open the envelope flap. to print on photo 10 ×...
Chapter 2 Put the photo paper into the photo paper Note tray and gently adjust the paper side When the machine ejects small paper guides to the paper. onto the output paper tray you may not be Make sure the paper side guides touch able to reach it.
Loading documents and paper Printable Area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes Top (1)
If you are having Press a or b to choose Plain Paper, difficulty reading the LCD, try changing the contrast setting. Inkjet Paper, Brother Photo, Other Photo or Transparency. Press Menu. Press OK. Press a or b to choose Press Stop/Exit.
General setup Setting the backlight Setting the Off Timer brightness You can set how long the LCD stays on after the last key press. This is a power saving If you are having difficulty reading the LCD, feature. The machine can print and scan try changing the brightness setting.
Making copies How to copy Copy options You can change the copy settings from the Making a single copy default display. The LCD shows: Load your document. COPY (See Loading documents on page 8.) Quality Normal Enlarge/Reduce 100% Press Mono Start or Colour Start. Paper Type Plain Pap Paper Size...
Making copies Enlarging or reducing the If you want to choose more settings, press a or b. image copied Note You can choose an enlargement or reduction You can save some of the settings that ratio. you use most often by setting them as default.
2 in 1 (P) • If you are producing multiple colour copies, N in 1 copy is not available. • If Brother Photo or Other Photo has been chosen in the Paper Type setting for 2 in 1 (L) N in 1 copies, the machine will print the images as if Plain paper had been chosen.
Making copies Adjusting Brightness, Poster (3 x 3) Contrast and Colour You can make a poster size copy of a photograph. Brightness You can adjust the copy brightness to make copies darker or lighter. Load your document. Enter the number of copies you want. Press a or b to choose Brightness.
Press a to increase the colour saturation, or press b to decrease the Press a or b to choose Plain Paper, colour saturation. Inkjet Paper, Brother Photo, Press OK. Other Photo or Transparency. Press OK. Do one of the following:...
Making copies Setting your changes as a new default You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by setting them the default settings. These settings will stay until you change them again. Press a or b to choose your new setting.
Printing photos from a memory card PhotoCapture Center™ Using memory cards Operations Your Brother machine has media drives (slots) for use with popular digital camera ® ® Printing from a memory card media: CompactFlash , Memory Stick Memory Stick Pro™, SecureDigital™, without a PC MultiMediaCard™...
Printing photos from a memory card Memory card folder structure Your machine is designed to read memory cards that have been formatted by a digital camera. Your machine is designed to be compatible with modern digital camera image files and When a digital camera formats a memory memory cards;...
Chapter 5 Getting started Entering PhotoCapture mode Firmly put the card into the correct slot. After you insert the media card, press the (PhotoCapture) key to illuminate it in green and display the PhotoCapture options on the LCD. The LCD shows: PHOTO View Photo(s) Print Index...
Printing photos from a memory card Print Images Print Index (Thumbnails) The PhotoCapture Center™ assigns View Photo(s) numbers for images (such as No.1, No.2, No.3, and so on). You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD.
Chapter 5 Print All Photos Print Photos You can print all the photos on your media Before you can print an individual image, you card. have to know the image number. Make sure you have put the media card Make sure you have put the media card in the correct slot.
Printing photos from a memory card DPOF printing DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.
You can see the number of copies of each photo that will be printed. Menu Selections Options1 Options2 Page Print Quality Normal/Photo Paper Type Plain Paper/Inkjet Paper /Brother Photo/Other Photo (When A4 or Letter is selected) Paper Size Letter/A4/10x15cm/13x18cm 10x8cm 13x9cm 15x10cm 18x13cm 20x15cm Max.
Paper Type Press a or b to choose Paper Type. Press OK. Press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother Photo or 18×13cm 20×15cm Max. Size Other Photo. Press OK.
Chapter 5 If you do not want to change additional If you do not want to customize, settings, press Colour Start to print. press d or c to choose Off. Press OK and then go to step f. Adjusting Brightness, Press a or b to choose Contrast and Colour White Balance, Sharpness or...
Printing photos from a memory card Cropping Setting your changes as a new default If your photo is too long or wide to fit the available space on your chosen layout, part You can save the print settings you use most of the image will automatically be cropped.
Chapter 5 Scan to Card Quality Selectable File Format Entering Scan mode JPEG / PDF 150dpi Color JPEG / PDF 300dpi Color When you want to scan to card, press JPEG / PDF 600dpi Color (Scan). TIFF / PDF 200x100dpi B/W TIFF / PDF The LCD shows: 200dpi B/W...
Printing photos from a memory card Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center™, you can easily identify and troubleshoot any problems. When an error message appears on the LCD, the machine will beep to get your attention.
Make sure your camera is in PictBridge mode. If your camera is set to use the printer settings, the following PictBridge settings are Your Brother machine supports the available for your PictBridge compatible PictBridge standard, allowing you to connect camera.
Printing photos from a camera with PictBridge The names and availability of each setting WARNING depends on the specification of your camera. To prevent damage to your machine, do not The cropping setting is only available from connect any device other than a PictBridge the machine menu.
Chapter 6 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PictBridge, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory.
Viewing Documentation on page 2. Click Software User's Guide or Network User’s Guide (DCP-540CN From the Start menu, point to Brother, only) in the top menu, and then click the DCP-XXXX (where XXXX is your model heading you would like to read from the number) from the programs group, then list at the left of the window.
Section V Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...
Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35° C (50° F and 95° F). CAUTION •...
Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the power cord from the electrical socket. Doing this will prevent an electrical shock.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. This may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn off the power switch and unplug the machine from the electorical socket. Call your Brother dealer or Brother Customer Service.
13 Wait until pages have exited the machine before picking them up. 14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed.
Safety and Legal 15 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 16 To reduce the risk of fire, electric shock and injury to people, note the following: Do not use this product near appliances that use water, a swimming pool, or in a wet basement.
EU Directive 2002/96/EC and EN50419 European Union Only This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream.
If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Printing (Continued) Difficulty Suggestions Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly. (See Loading paper and other media on page 14.) Make sure the Jam Clear Cover is set properly.
Scanning Difficulties Difficulty Suggestions TWAIN/WIA errors appear while Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In scanning. ® PaperPort SE with OCR, click File, Scan and choose the Brother TWAIN/WIA driver. Poor scanning results when using Try using the scanner glass.
Enter any name, port number (54295 for network scanning), choose UDP and click OK. Make sure if the new setting is added and is checked, and then click OK. ® For Windows XP SP1 user’s, please visit the Brother Solutions Center. Your computer cannot find your ® <Windows users>...
As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Troubleshooting and Routine Maintenance Error Message Cause Action The machine is out of paper or Do one of the following: No Paper Fed paper is not properly loaded in Refill the paper in the paper tray, and the paper tray. then press Mono Start or Colour Start.
Changing LCD language Close the ADF cover. Press Stop/Exit. You can change the LCD language. Note Press Menu To avoid future document jams close the Press a or b to select ADF cover properly by pushing it gently in the middle. Initial Setup.
Troubleshooting and Routine Maintenance Printer jam or paper jam Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. Pull the paper tray (1) out of the machine.
Routine maintenance Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner Replacing the ink cartridges cover (3). Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges.
Troubleshooting and Routine Maintenance Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. brother XXXX Lift the lock release lever and push it until it clicks, and then close the ink Open the new ink cartridge bag for the cartridge cover.
Brother Branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not CAUTION therefore recommend the use of cartridges other than genuine Brother Branded DO NOT take out ink cartridges if you do cartridges or the refilling of empty not need to replace them.
Troubleshooting and Routine Maintenance Cleaning the scanner Clean the outside of the machine as follows: Lift the document cover (1). Clean the Pull the paper tray (1) completely out of scanner glass (2) and white plastic (3) the machine. with isopropyl alcohol on a soft lint-free cloth.
Cleaning the machine printer Cleaning the Paper Pick-up platen Roller Pull the paper tray completely out of the WARNING machine. Unplug the machine from the AC power Unplug the machine from the electrical outlet before cleaning the printer platen (1). socket and remove the Jam Clear Cover (1).
If you clean the print head at least five Start. times and the print has not improved, call The machine starts printing the Print your Brother dealer. Quality Check Sheet again and then returns to step e. Checking the print quality Press Stop/Exit.
If the number 5 sample of both the new ink cartridge. If ink is still missing, 600 dpi and 1200 dpi are the best call your Brother dealer. matches, press + (Yes) to finish Alignment Check, and go to step h.
Troubleshooting and Routine Maintenance Machine Information Packing and shipping the machine Checking the serial number When you transport the machine, use the You can see the machine’s serial number on packing materials that came with your the LCD. machine. If you do not pack the machine properly, you could void your warranty.
Wrap the machine in the bag and put it CAUTION in the original carton with the original packing material. If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective parts or the ink cartridges in position.
Menu and Features On-screen Menu keys programming Access the main Your machine is designed to be easy to use menu. with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu Access its menu of selections your machine has to offer.
Descriptions Page — Sets the type of paper in the General Setup Paper Type Plain Paper* paper tray. Inkjet Paper Brother Photo Other Photo Transparency — Sets the size of the paper in Paper Size Letter the paper tray. Legal...
Menu and Features Level1 Level2 Level3 Options Descriptions Page Chooses the BOOT method TCP/IP BOOT Method Auto* that best suits your needs. Network (DCP 540CN Static User's only) Guide RARP on the BOOTP DHCP [000-255]. Enter the IP address. IP Address [000-255].
Level1 Level2 Level3 Options Descriptions Page — Restores all network Factory Reset settings to the factory Network (DCP 540CN default. User's only) Guide (Continued) on the — — Print Reports Help List — — User Settings — — Network Config (DCP-540CN only) —...
Choose the print quality. Print Normal Quality Photo* — — Choose the paper type. Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo* (When A4 or — Choose the paper and print Paper Size Letter Letter is selected) size. 10x8cm 10x15cm*...
Option1 Option2 Option3 Option4 Descriptions Page — — Adjusts the contrast. Contrast Adjusts the hue of the white Color White Balance areas. Enhance Off* Enhances the detail of the Sharpness image. Adjusts the total amount of Color Density colour in the image. —...
Custom(25-400%) — — Choose the paper type that Paper Type Plain Paper* matches the paper in the Inkjet Paper tray. Brother Photo Other Photo Transparency — — Choose the paper size that Paper Size Letter matches the paper in the Legal tray.
Level1 Level2 Level3 Options Descriptions Page — Adjusts the amount of Red Color Adjust in copies. — Adjusts the amount of Green Green in copies. — Adjusts the amount of Blue Blue in copies. — — You can choose to stack or Stack/Sort Stack* (DCP-540CN...
Menu and Features Scan ( Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a monochrome or a colour document into Software your E-mail application. User's Guide on Scan to Image — — — You can scan a colour picture the CD- into your graphics...
Ink Jet Piezo with 94 × 1 nozzles Print Method Black: Colour: Piezo with 94 × 3 nozzles LCD (liquid crystal display) 50.8 mm (2.0 in) Colour LCD (DCP-330C/DCP-540CN) Power Source AC 220 to 240V 50/60Hz Power Consumption Power Save Mode: Average 5.5 W...
351 mm (13.8 in.) 443 mm (17.4 in.) 443 mm (17.4 in.) Weight 7.3 kg (16.06 lb) (DCP-330C) 8.0 kg (17.6 lb) (DCP-540CN) Noise Operating: 50 dB or less Temperature Operating: 10 to 35° C (50° F to 95° F) Best Print 20 to 33°...
Print media Paper Input Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper transparencies and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo card, Index card and Post card For more details, see Paper weight, thickness and capacity on page 13.
Resolution (Monochrome) Scans up to 600×1200 dpi Prints up to 1200×1200 dpi (Colour) Scans up to 600×1200 dpi Prints up to 600×1200 dpi Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
PhotoCapture Center™ Available Media ® CompactFlash (Type I only) (Microdrive™ is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.) ® Memory Stick Memory Stick Pro™ (Not available for music data with MagicGate™) MultiMediaCard™...
XP Home Edition, Windows XP Professional, and Windows XP Professional x64 Edition. ® Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows XP (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
Printer Printer Driver ® Windows 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver ® For Mac OS X 10.2.4 or greater Resolution Up to 1200 × 6000 dpi 1200 × 2400 dpi 1200 ×...
Specifications Interfaces A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). LAN cable (DCP-540CN only) Ethernet UTP cable category 5 or greater. Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s.
10/100BASE-TX Disk System (DCP-540CN onl y ) Third party USB ports are not supported. For the latest driver updates, access the Brother Solutions Center at http://solutions.brother.com Removable disk is a function of PhotoCapture Center™. Power PC G3/G4/G5, Intel Core Solo/Duo.
Specifications Consumable items The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Replacement Ink Cartridges Cartridge Black - Approximately 500 pages at 5% coverageYellow, Cyan and Magenta - Approximately 400 pages at 5% coverage The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality...
Network (LAN) (DCP-540CN only) You can connect your machine to a network for Network Printing ® and Network Scanning (Windows only). Also included is Brother BRAdmin Professional Network Management software for ® ® Windows and BRAdmin Light for Mac OS X 10.2.4 or greater.
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) PictBridge The document can be placed in the ADF Allows you to print photos directly from...
Index Unable to Print ........63 Unable to Scan ........63 ADF (automatic document feeder) .....8 ADF cover ..........64 ® ® Apple Macintosh Gray scale ..........89 See Software User's Guide on the CD-ROM........... HELP LCD messages ........75 Cleaning using Menu keys .......
Index xD-Picture Card™ ........ 32 PictBridge DPOF Printing ........45 Network ® ® Presto! PageManager Printing ® ® See Help in Presto! PageManager See Network User's Guide on the access the User’s Guide......CD-ROM..........Print Scanning area ............19 See Software User's Guide on the difficulties ..........
Transparencies ......10 Troubleshooting ........58 checking ink volume ......72 document jam ........64 error messages on LCD ......62 if you are having difficulty copying ..........59 Network ..........60 PhotoCapture Center™ .....60 printing ..........58 scanning ..........60 software ..........60 paper jam ..........65 print quality ..........71 ®...
Visit us on the World Wide Web http://www.brother.com LP3294003 UK/IRE/GEN Printed in China...