Page 1 P3PC-3252-01ENZ0 P3PC-3252-01ENZ0 Operator's Guide...
Page 2: Introduction
Introduction Thank you for purchasing the color image scanner ScanSnap S1100 (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this guide and "Getting Started" thoroughly before using the ScanSnap to ensure correct use.
Page 3 ScanSnap. Manuals Read the following manuals as needed when using the ScanSnap. Manual Description Reference Method ScanSnap S1100 Read this manual before you Included in the package. Getting Started start using the product because it contains important information about the safe use of the ScanSnap.
Page 4 Introduction Manual Description Reference Method Troubleshooting Read this manual when you (installation) failed to install the software or Click [Manuals] [Troubleshooting when the ScanSnap does not (installation)] in the [ScanSnap Setup] dialog box that appears when you insert operate normally after software installation.
Page 5 Introduction Manual Description Reference Method ScanSnap Manager Read this Help file when Refer to this Help by either of the following Help questions or problems methods: regarding operations (e.g. Right-click the ScanSnap Manager icon when setting items) arise. This Help file explains about on the taskbar, and then select scanner operations, [Help]...
Page 6: About This Manual
Introduction ■ About This Manual Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap. Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them.
Page 7: Symbols Used In This Manual
Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.
Page 8: Screen Examples In This Manual
Introduction Screen Examples in This Manual Windows screen Screenshots in this manual are used according to guidelines provided by Microsoft Corporation. The screenshots used in this manual are of Windows Vista. The actual windows and operations may differ depending on the operating system that you are using.
Page 9: Abbreviations Used In This Manual
Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual: ® Windows 7 : Windows 7 Starter operating system, English Version ® Windows 7 Home Premium operating system, English Version ® Windows 7 Professional operating system, English Version ®...
Page 10 If the descriptions differ from the actual displayed screens, refer to ABBYY FineReader for ScanSnap Help. Cardiris : Cardiris™ for ScanSnap Google Docs : Google Docs™ ScanSnap : Color image scanner ScanSnap S1100 Carrier Sheet : ScanSnap Carrier Sheet...
Page 11: Table Of Contents
Contents Introduction ................... 2 ■ About This Manual ............... 6 ScanSnap Overview..............15 Features of the ScanSnap ..............16 Parts and Functions ................19 ■ Front..................... 19 ■ Side ...................... 20 ■ Output Guide..................20 System Requirements ................ 21 ■ Windows....................21 ■...
Page 12 Contents Installing in Mac OS ................48 ■ How to Install the Software ..............48 ■ ScanSnap Software ................49 ■ Evernote for Mac.................. 54 Using the ScanSnap (for Windows Users) ....... 57 ScanSnap Manager Icon and Operations ......... 58 ■...
Page 13 Contents ■ Scanning Color Documents in High Compression Mode ....189 ■ Correcting Skewed Character Strings ..........191 ■ Correcting the Orientation of Scanned Images ........194 ■ Scanning Documents Larger Than A4/Letter Size ......197 ■ Scanning Documents Such as Photographs and Clippings ....202 ■...
Page 14 Contents Using the ScanSnap in Various Ways ..........328 ■ Scanning Color Documents in Gray or Black & White Mode ..... 328 ■ Correcting Skewed Character Strings ..........330 ■ Correcting the Orientation of Scanned Images ........333 ■ Scanning Documents Larger Than A4/Letter Size ......336 ■...
Page 15: Scansnap Overview
ScanSnap Overview This chapter explains about the features, part names and functions, system requirements, and basic operations of the ScanSnap. Features of the ScanSnap ..........16 Parts and Functions .
Page 16: Features Of The Scansnap
Features of the ScanSnap Features of the ScanSnap The main features of the ScanSnap are as follows: Turn documents into digital data by just pressing the [Scan/Stop] button By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer.
Page 17 Features of the ScanSnap Automatically recognize color and black & white documents (Auto color detection) The ScanSnap determines the color mode of each document, saves color documents in color, black & white documents in black & white, and black & white documents with photos or illustrations in grayscale.
Page 18 Features of the ScanSnap Organize and manage scanned images by linking with ScanSnap Organizer Setting a keyword (Intelligent Indexing) Keywords can be set by the following methods: - Recognize a character string on a page (OCR) and set as a keyword (Zone OCR) - Set any character string as a keyword - Set a marked character string as a keyword (Marker Index) - Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop)
Page 19: Parts And Functions
Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts. ■ Front Feed guide Open to use the ScanSnap. Opening the feed guide turns on the ScanSnap. Output guide For details, refer to "Output Guide" (page 20).
Page 20: Side
Parts and Functions ■ Side Tape seal Remove this tape seal after installing the software. USB connector ■ Output Guide Output guide Open the output guide to eject documents from the front of the ScanSnap. Select an ejection method depending on the document type you are scanning.
Page 21: System Requirements
System Requirements System Requirements The system requirements for the ScanSnap are as follows: ■ Windows Windows 7 Windows Vista (*1) Windows XP (*2) Operating system (32 bit/64 bit) (32 bit/64 bit) (32 bit) ® Intel Core™ 2 Duo 2.2 GHz or higher recommended ®...
Page 22 System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size A4 (catalog) Estimated image data size (KB) Automatic Color mode Normal Better Best Excellent resolution Color 413.6 275.7 427.7 877.9...
Page 23: Mac Os
System Requirements ■ Mac OS Mac OS X v10.6 (*2) Mac OS X v10.5 (*3) Mac OS X v10.4 (*3) Operating system (*1) ® Intel Core™ 2 Duo 2.4 GHz or higher recommended ® ® (minimum: Intel Core™ Duo 1.83 GHz or PowerPC G5 1.6 GHz) 1 GB or more 512 MB or more (1 GB or more recommended)
Page 24 System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size A4 (catalog) Estimated image data size (KB) Automatic Color mode Normal Better Best Excellent resolution Color 413.6 275.7 427.7 877.9...
Page 25: Turning The Scansnap On/Off
Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer.
Page 26 Turning the ScanSnap ON/OFF ScanSnap in sleep mode When the ScanSnap has not been in operation for one minute while the power is on, it enters sleep (power saving) mode. The ScanSnap’s internal light switches off in sleep mode.
Page 27: Documents For Scanning
Documents for Scanning Documents for Scanning This section explains about the documents that can be scanned with the ScanSnap. ■ Conditions for Documents That Can Be Scanned Conditions for documents that can be scanned with the ScanSnap are as follows: With the output guide open With the output guide closed Eject method (*1)
Page 28 Documents for Scanning When you scan documents written in pencil, there may be black traces left on them. It is recommended that you scan such documents by using the Carrier Sheet. Clean the rollers as often as possible when you scan such documents directly without using a Carrier Sheet because dirt accumulating on the rollers may cause feeding errors.
Page 29: Conditions For Using The Carrier Sheet
Documents for Scanning ■ Conditions for Using the Carrier Sheet The Carrier Sheet (sold separately) is a sheet designed to transport documents through the ScanSnap. You can scan documents that are larger than A4/Letter size, photographs and clippings. Conditions for documents that can be scanned using the optional Carrier Sheet are as follows: CAUTION Do not use a damaged Carrier Sheet because it may damage or cause the scanner to malfunction.
Page 30: How To Load Documents
How to Load Documents How to Load Documents Load a document in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 27). You can only load one document at a time in the ScanSnap. Open the feed guide of the ScanSnap.
Page 31 How to Load Documents Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up. The document is pulled in until it is set inside the ScanSnap. Insert the document by aligning it with the left edge of the feeding section if you specify a standard size other than [Automatic detection] which is the default paper size.
Page 32: Scanning Operation Flow
Scanning Operation Flow Scanning Operation Flow This section explains the flow of operations for scanning documents. You can scan documents in two different ways. Choose either way depending on your intended use. Using the Quick Menu With the Quick Menu, even the first time users can easily use each ScanSnap function by following the instructions on the screen and perform scanning.
Page 33 Scanning Operation Flow Using the Quick Menu Without Using the Quick Menu Turn on the ScanSnap.( page Select a profile 1. Load a document in the ScanSnap. You can only load one document at a time. Documents for scanning ( page How to load documents ( page...
Page 34: Installing The Software
Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them. Bundled Software Overview..........35 Installing in Windows .
Page 35: Bundled Software Overview
Bundled Software Overview Bundled Software Overview This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software: ScanSnap Manager This scanner driver is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file.
Page 36: Installing In Windows
Installing in Windows Installing in Windows This section explains how to install the software in Windows. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog box appears. The functions of each button in the [ScanSnap Setup] dialog box are as follows.
Page 37 Installing in Windows Button Function Contact Us Displays contact information for customer support. Trial Software Displays the [Trial Software] dialog box from which you can install the trial version software.
Page 38: Scansnap Software
Installing in Windows ■ ScanSnap Software Install the following software: ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap The procedure is as follows. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears.
Page 39 Installing in Windows Click the [ScanSnap] button. The [ScanSnap] dialog box appears, displaying the [Welcome to the InstallShield Wizard for ScanSnap] screen. Click the [Next] button. The [Select Features] screen appears. Confirm that all check boxes are selected, and click the [Next] button. The software will not be installed unless the check box is selected.
Page 40 The [Start Copying Files] screen appears. Confirm the settings, and then click the [Next] button. Installation starts. When the installation is complete, the [ScanSnap S1100 How to load a document (1/2)] screen appears. Read the instructions, and click the [Next] button.
Page 41 Installing in Windows Read the instructions, and click the [Next] button. The [InstallShield Wizard Complete] screen appears. Click the [Finish] button. Remove the Setup DVD-ROM from the DVD-ROM drive. If the installation is not successfully completed, select [Manuals] [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box and refer to Troubleshooting (installation).
Page 42: Evernote For Windows
Installing in Windows ■ Evernote for Windows Install Evernote for Windows in the following procedure. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears. If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe"...
Page 43 Installing in Windows Click the [Evernote] button. Installation starts. Follow the instructions on the screen to complete the installation. Click the [Finish] button when the "InstallShield Wizard Complete" notification is displayed. Remove the Setup DVD-ROM from the DVD-ROM drive.
Page 44: Scan To Microsoft Sharepoint
Installing in Windows ■ Scan to Microsoft SharePoint Install Scan to Microsoft SharePoint in the following procedure. For details about system requirements and notes on installation, refer to "Readme" of Scan to Microsoft SharePoint. Click the [Readme] button in the [Scan to Microsoft SharePoint] dialog box to open the Readme file.
Page 45 Installing in Windows Click the [Scan to Microsoft SharePoint] button. Installation starts. Follow the instructions on the screen to complete the installation. Click the [Finish] button when the "InstallShield Wizard Complete" notification is displayed. Remove the Setup DVD-ROM from the DVD-ROM drive. For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User Guide.
Page 46: Trial Software
Installing in Windows ■ Trial Software Install the trial versions of the software in the following procedure. For details about system requirements and installation, refer to "Readme" of the trial version software. Click on the name of the software in the [Trial Software] dialog box, then click the [Readme] button to open the Readme file.
Page 47 Installing in Windows Click the button of the trial software you want to install. The setup dialog box of the trial software appears (e.g. [Rack2-Filer Setup]). Click the [Install Product] button. Installation starts. Follow the instructions on the screen to complete the installation. Click the [Finish] button when the "InstallShield Wizard Complete"...
Page 48: Installing In Mac Os
Installing in Mac OS Installing in Mac OS This section explains how to install software in Mac OS. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appears. The functions of each icon in the [ScanSnap] window are as follows.
Page 49: Scansnap Software
Installing in Mac OS ■ ScanSnap Software Install the following software: ScanSnap Manager ABBYY FineReader for ScanSnap Cardiris The procedure is as follows. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears.
Page 50 Installing in Mac OS Click the [Continue] button. The [Install ScanSnap] window appears, displaying the [Welcome to the ScanSnap Installer] screen. Click the [Continue] button. The [Important Information] screen appears. Read [Important Information], and then click the [Continue] button. The [Software License Agreement] screen appears. Read the "END-USER LICENSE AGREEMENT FOR ScanSnap", and click the [Continue] button.
Page 51 Installing in Mac OS Click the [Install] button. To install only ScanSnap Manager, clear the [ABBYY FineReader for ScanSnap] and [Cardiris] checkboxes in the [Custom install on "disk name"] screen which is displayed by clicking the [Customize] button. ABBYY FineReader for ScanSnap or Cardiris cannot be installed on its own. Installation starts.
Page 52 Note that the [Startup item registration] window will close automatically after a certain period of time elapses without operation. The [ScanSnap S1100 How to load a document 1] screen appears. Read the instructions and click the [Continue] button. The [ScanSnap S1100 How to load a document 2] screen appears.
Page 53 Installing in Mac OS Read the instructions and click the [Continue] button. The message "The installation was successfully." appears on the screen. Click the [Close] button. Remove the Setup DVD-ROM from the DVD-ROM drive.
Page 54: Evernote For Mac
Installing in Mac OS ■ Evernote for Mac Install Evernote for Mac in the following procedure. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears. Double-click the [Evernote] icon.
Page 55 Installing in Mac OS To accept the license agreement, click the [Accept] button. A window to start installing Evernote for Mac appears. Drag the [Evernote] icon onto the [Applications] icon. Evernote for Mac is copied into the [Applications] folder. When the copying is finished, drag the Evernote icon on the desktop into the Trash.
Page 56 Installing in Mac OS Remove the Setup DVD-ROM from the DVD-ROM drive. If the installation is not successfully completed, select [Troubleshooting (installation)] in the [ScanSnap] window and refer to Troubleshooting (installation). Prepare for the linkage with Evernote. Start up Evernote and create a new Notebook.
Page 57: Using The Scansnap (For Windows Users)
Using the ScanSnap (for Windows Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations ........58 How to Perform a Scan .
Page 58: Scansnap Manager Icon And Operations
ScanSnap Manager Icon and Operations (for Windows users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed by ScanSnap Manager. The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
Page 59: Right-Click Menu
Opens the ScanSnap Manager Help. Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com) About ScanSnap Manager Displays the [Version Information] dialog box. Preferences Displays the [ScanSnap Manager - Preferences] dialog box.
Page 60: Left-Click Menu
To enable the Left-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. The Left-Click Menu does not appear when this check box is selected. Profiles configured for the following scanner models will be carried over to ScanSnap S1100 if the computer is the same:...
Page 61: How To Perform A Scan
How to Perform a Scan (for Windows users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation Turn on the computer. The ScanSnap Manager icon appears on the taskbar when Windows starts up. If the ScanSnap Manager icon is not displayed, select [Start] menu [All Pro-...
Page 62 How to Perform a Scan (for Windows users) There are two ways to perform scanning, either with the Quick Menu or without using the Quick Menu. For details, refer to the following: Using the Quick Menu page 63 Without Using the Quick Menu page 69...
Page 63: Using The Quick Menu
How to Perform a Scan (for Windows users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
Page 64 How to Perform a Scan (for Windows users) Profile Button Description [Customize] button Default settings are the same as the [Recommended] settings. Scan settings can be changed depending on your scanning purpose. The [Recommended] button is selected in default. For details about the default settings when using the Quick Menu, refer to the ScanSnap Manager Help.
Page 65 How to Perform a Scan (for Windows users) After the scanning has completed, the [ScanSnap Manager - Image scanning and file saving] dialog box then shows a new message indicating that the ScanSnap is ready for the next scan. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.
Page 66 How to Perform a Scan (for Windows users) In the Quick Menu, click the icon of the application to link with ScanSnap Manager. The selected application is started. To specify which applications to display/hide in the Quick Menu, or change the display order of the applications, refer to "Quick Menu Settings"...
Page 67 How to Perform a Scan (for Windows users) Application Description Scan to ScanSnap Displays the [ScanSnap Organizer] dialog box. Organizer (*1) Scanned image is saved in a folder specified in ScanSnap Organizer. For details about how to operate ScanSnap Organizer, refer to the ScanSnap Organizer User's Guide.
Page 68 How to Perform a Scan (for Windows users) Application Description Scan to SharePoint (*7) Scanned image is saved in SharePoint or Office Live. For details about how to continue the process after you select this item, refer to "Saving Data in SharePoint" (page 146).
Page 69: Without Using The Quick Menu
How to Perform a Scan (for Windows users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
Page 70 How to Perform a Scan (for Windows users) Select a profile. Select a profile from either of the following: [Profile] drop-down list Left-Click menu Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30).
Page 71 How to Perform a Scan (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. You can also start scanning from the Right-Click Menu. For more details, refer to "Right-Click Menu" (page 59). Do not connect and disconnect the ScanSnap and other USB devices during scanning. Do not close the feed guide during scanning.
Page 72 How to Perform a Scan (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The application specified for the selected profile starts up. You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap Manager - Image scanning and file saving] dialog box.
Page 73: Stopping The Scan
How to Perform a Scan (for Windows users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] dialog box which appears during scanning.
Page 74: Finishing Scansnap Operation
How to Perform a Scan (for Windows users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu [All Programs] [ScanSnap Manager] [ScanSnap Manager] to...
Page 75: Configuring Scansnap Manager
Configuring ScanSnap Manager (for Windows users) Configuring ScanSnap Manager This section explains how to specify which applications to display in the Quick Menu, set scan settings, how to add, change and delete profiles, automatic linkage with applications, scanning progress status, and dialog boxes displayed during scanning. ■...
Page 76 Configuring ScanSnap Manager (for Windows users) Specify which applications to display in the Quick Menu. Showing or Hiding Application Icons The icons of the applications listed under [Show] are displayed in the Quick Menu. When you select an application in [Show] and click the [Remove] button, the application is moved to [Hide].
Page 77 Configuring ScanSnap Manager (for Windows users) The applications are displayed in the order shown below in the Quick Menu and in [Show] of the [Applications to Show/Hide] dialog box. Click the [OK] button to close the [Applications to Hide/Show] dialog box.
Page 78: How To Configure Scan Settings
Configuring ScanSnap Manager (for Windows users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup dialog box depending on your intended use. Configure the scan settings in the following procedure. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
Page 79 Configuring ScanSnap Manager (for Windows users) Without Using the Quick Menu Outline view Detail view The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the dialog box is displayed in detail mode next time you open it.
Page 80 Configuring ScanSnap Manager (for Windows users) [File option] tab - File format of the scanned image (*.pdf, *.jpg) - Whether to perform text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file (Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords, and in which language to perform text recognition.)
Page 81: Profile Management
Configuring ScanSnap Manager (for Windows users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] drop-down list in the ScanSnap setup dialog box or from the Left-Click Menu. [Profile] drop-down list Left-Click Menu Once the frequently used scan settings are saved as profiles, you do not have to open the ScanSnap setup dialog box to change scan settings every time you perform scanning.
Page 82: Adding Profiles
Configuring ScanSnap Manager (for Windows users) Adding Profiles Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box if it is selected. Configure the scan settings in each tab.
Page 83 Configuring ScanSnap Manager (for Windows users) Select [Add Profile] from the [Profile] drop-down list. The [Add new profile] dialog box appears. Type in a new profile name and click the [OK] button. The added profile appears in the [Profile] drop-down list in the ScanSnap setup dialog box.
Page 84 Configuring ScanSnap Manager (for Windows users) Click the [OK] button to close the ScanSnap setup dialog box. Up to 20 profiles can be saved including the [Standard] profile. You can change the display order of profiles except for the [Standard] profile. 1.
Page 85 Configuring ScanSnap Manager (for Windows users) Changing Profile Settings Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box if it is selected. Select a profile from the [Profile] drop-down list.
Page 86 Configuring ScanSnap Manager (for Windows users) When you finish changing the settings for the selected profile, click the [OK] button. A confirmation message appears asking if you want to overwrite the current profile settings. If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears.
Page 87: Renaming Profiles
Configuring ScanSnap Manager (for Windows users) Renaming Profiles Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The [ScanSnap Manager-Profile Management] dialog box appears. If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Page 88 Configuring ScanSnap Manager (for Windows users) Type in a new name, and click the [OK] button. The profile is renamed. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.
Page 89: Deleting Profiles
Configuring ScanSnap Manager (for Windows users) Deleting Profiles Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The [ScanSnap Manager-Profile Management] dialog box appears. If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Page 90: Automatic Linkage With Applications
Configuring ScanSnap Manager (for Windows users) ■ Automatic Linkage with Applications When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows: ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer.
Page 91 Configuring ScanSnap Manager (for Windows users) Always link when one of the above applications is running When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application specified for [Application] in the [Application] tab in the ScanSnap dialog box automatically switches to the running application. The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front.
Page 92: Changing Automatic Linkage Mode
Configuring ScanSnap Manager (for Windows users) Changing Automatic Linkage Mode Change automatic linkage mode options in the following procedure. Select [Help] [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The [ScanSnap Manager - Preferences] dialog box appears. Select the automatic linkage mode in the [Automatic Linkage] tab.
Page 93: Scansnap's Communication Status
Configuring ScanSnap Manager (for Windows users) ■ ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap. When the ScanSnap is on When the ScanSnap is off To disable notifications of the ScanSnap’s communication status, click the pop-up balloon and clear the [Notify of the communication status] check box in the [ScanSnap Manager -...
Page 94 Configuring ScanSnap Manager (for Windows users) Receiving or hiding the ScanSnap's communication status notifi- cations You can specify whether or not to receive notifications of the ScanSnap’s communication status with a pop-up balloon. Configure the setting in the following procedure. Select [Help] [Preferences] from the Right-Click Menu.
Page 95: Showing The Scanning Progress
Configuring ScanSnap Manager (for Windows users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears. The [ScanSnap Manager - Image scanning and file saving] dialog box consists of the following: Scan status Scan settings...
Page 96 Configuring ScanSnap Manager (for Windows users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box in the following procedure. Select [Help] [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
Page 97: Actions
Actions (for Windows users) Actions The ScanSnap has functions useful in your office work available as Actions. Actions allow you to: Share the scanned document files with others. Save the scanned image directly in a shared folder on a network after scanning, share the scanned image with others and inform them of the destination folder path by an e- mail message automatically created with the path stated.
Page 98: Saving Data In A Specified Folder
Actions (for Windows users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others.
Page 99 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 100 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.
Page 101 Actions (for Windows users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.
Page 102 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 103 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Folder] dialog box appears.
Page 104 Actions (for Windows users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.
Page 105: Attaching Files To E-Mail
Actions (for Windows users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. The default e-mail program is used as the e-mail program to link with. The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program.
Page 106 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 107 Actions (for Windows users) Change settings for the [Scan to E-mail] (If you do not want to change any settings, go to step 5.). 1. Move the mouse cursor to the mark on the [Scan to E-mail] icon, and then select the [Settings] menu.
Page 108 Actions (for Windows users) Click the [Scan to E-mail] icon. The [Scan to E-mail] dialog box appears. If you clear the [Show preview] check box of the [Scan to E-mail - Options] dialog box in step 4., the [Scan to E-mail] dialog box is not displayed. Instead, a new message window appears with the file(s) attached.
Page 109 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to E-mail] dialog box, you can rename the file, specify whether to set a "Document Open Password", and save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail.
Page 110 Actions (for Windows users) Click the [Attach] button. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
Page 111 Actions (for Windows users) You cannot start scanning after the Quick Menu is displayed and before the [Scan to E- mail] dialog box is closed. Close the [Scan to E-mail] dialog box before scanning the next document. Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed.
Page 112 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 113 Actions (for Windows users) Change settings for the [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to E-mail - Options] dialog box appears. 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help.
Page 114 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to E-mail] dialog box appears.
Page 115 Actions (for Windows users) Click the [Attach] button. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
Page 116 Actions (for Windows users) You cannot start scanning when the [Scan to E-mail] dialog box is displayed. Close the [Scan to E-mail] dialog box before scanning the next document. Do not move, delete or rename the scanned image in other applications when the [Scan to E-mail] dialog box is displayed.
Page 117: Using The Scansnap As A Copy Machine
Actions (for Windows users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions.
Page 118 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 119 Actions (for Windows users) 2. Change the settings. For details about the [Scan to Print- Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print- Options] dialog box. Click the [Scan to Print] icon. The [Scan to Print] dialog box appears.
Page 120 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
Page 121 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 122 Actions (for Windows users) Change settings for the [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Print - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Print - Options] dialog box, refer to the ScanSnap Manager Help.
Page 123 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in step 3., printing is immediately performed. Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
Page 124: Saving Files To Picture Folder
Actions (for Windows users) ■ Saving Files to Picture Folder This section explains how to save the scanned image as a JPEG file in the "Pictures folder". The following folder is set as the "Pictures folder" by default: Windows 7/Windows Vista Drive name (such as C):\Users\(user name)\Pictures\ScanSnap Windows XP Drive name (such as C):\Documents and Settings\(user name)\My Documents\...
Page 125 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 126 Actions (for Windows users) 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box. Click the [Scan to Picture Folder] icon.
Page 127 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned image in the folder specified for [Image saving folder].
Page 128 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For more details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 129 Actions (for Windows users) Change settings for the [Scan to Picture Folder] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Picture Folder - Options] dialog box appears. 2.
Page 130 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Picture Folder] dialog box appears. If you clear the [Show preview] check box in step 3., the scanned image is directly saved in the pictures folder. Check the scanned image in the preview area.
Page 131: Converting Into Word/Excel/Powerpoint Documents
Actions (for Windows users) ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. The following applications must be installed in your computer in order to perform text-recogni- tion: - ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word...
Page 132 Actions (for Windows users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This application can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for PDF files created using Adobe Acrobat or other applica- tions.
Page 133 Actions (for Windows users) The following parameters may not be reproduced as they are in the original document. It is recommended that you check the conversion result in Word, Excel or PowerPoint and edit the data if necessary: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript...
Page 134 Actions (for Windows users) You can change the settings applied during conversion to Word, Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box. Select [Start] menu [All Programs] [ABBYY FineReader for ScanSnap (TM) 4.1] [ABBYY FineReader for ScanSnap (TM) 4.1] to display the following dialog box. For details about how to configure settings, refer to ABBYY FineReader for ScanSnap User's Guide.
Page 135 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 136 Actions (for Windows users) When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, scanned data cannot be converted into a Word, Excel or PowerPoint file. You cannot start scanning when the Quick Menu is displayed. Wait until the conversion is over to scan another document.
Page 137 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 138 Actions (for Windows users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.
Page 139: Storing Business Cards In Cardminder
Actions (for Windows users) ■ Storing Business Cards in CardMinder This section explains how to store business card images and the related information in CardMinder. Blank pages are not removed even if the [Allow automatic blank page removal] is selected when you store scanned images of business cards in CardMinder.
Page 140 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 141 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. It is recommended that you select [Automatic resolution] or [Best] for [Image quality] in the [Scanning] tab of the ScanSnap setup dialog box. ScanSnap Manager cannot link with CardMinder when [Image quality] is set to [Excellent].
Page 142 Actions (for Windows users) Check the scanned card image and the text recognition result. For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
Page 143 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 144 Actions (for Windows users) Insert the business card straight into the feeding section of the ScanSnap, with the scanning side facing up. Business card is pulled in until it is set inside the ScanSnap. When [Business card] is specified for [Paper size] in the [Paper] tab of the ScanSnap setup dialog box, insert the business card by aligning it with the left edge of the feeding section.
Page 145 Actions (for Windows users) Check the scanned card image and the text recognition result. For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
Page 146: Saving Data In Sharepoint
Actions (for Windows users) ■ Saving Data in SharePoint This section explains how to save the scanned image in SharePoint or Office Live. To save a large file to SharePoint or Office Live, you may need to have the system adminis- trator change the SharePoint or Office Live setting.
Page 147 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 148 Actions (for Windows users) 2. Change the setting. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box. Click the [Scan to SharePoint] icon.
Page 149 Actions (for Windows users) Save the image data. Saving to SharePoint 1. Select a folder in which you want to save the scanned image. 2. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified folder.
Page 150 Actions (for Windows users) 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3.
Page 151 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 152 Actions (for Windows users) Change settings for the [Scan to SharePoint] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SharePoint - Options] dialog box appears. 2. Change the settings. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help.
Page 153 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Scan to Microsoft SharePoint starts up. Save the scanned image. Saving to SharePoint 1. Select a folder in which you want to save the scanned image. 2.
Page 154 Actions (for Windows users) 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3.
Page 155: Saving To Rack2-Filer
Actions (for Windows users) ■ Saving to Rack2-Filer This section explains how to save the scanned image as a PDF file in Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately). Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recom- mended/bundled model or sold separately) is required to use this function.
Page 156 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 157 Actions (for Windows users) 2. Change the settings. In this dialog box, specify the destination to save the scanned image. For details about the [ScanSnap - > Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap - > Rack2] dialog box to display Rack2-Filer Help.
Page 158 Actions (for Windows users) When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, you cannot save the image in Rack2-Filer. You cannot start scanning when the Quick Menu is displayed. Save the scanned image to Rack2-Filer before scanning another document.
Page 159 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 160 Actions (for Windows users) Change settings for the [Scan to Rack2-Filer] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [ScanSnap - > Rack2] dialog box appears. 2. Change the settings. In this dialog box, specify the destination to save the scanned image.
Page 161 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2- Filer in accordance with the settings specified in step For details about how to use Rack2-Filer, refer to the Rack2-Filer User’s Guide.
Page 162: Saving Documents To Evernote
Actions (for Windows users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.
Page 163 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 164 Actions (for Windows users) Change settings for the [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 5.). 1. Move the mouse cursor to the mark on the [Scan to Evernote (Document)] icon, and then select the [Settings] menu.
Page 165 Actions (for Windows users) Click the [Scan to Evernote (Document)] icon. You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Ever- note before scanning the next document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
Page 166 Actions (for Windows users) If the [Convert to Searchable PDF] check box is selected in step 4., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote - Options] dialog box. The following dialog box is displayed during text recognition. Text recognition will be performed if there are any pages containing text which is not yet recognized.
Page 167 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 168 Actions (for Windows users) Change settings for the [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Evernote - Options] dialog box appears. 2.
Page 169 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a PDF file is created from the JPEG file.
Page 170 Actions (for Windows users) Evernote for Windows starts up, and the PDF file is saved to Evernote. The file in which the scanned image is saved remains in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote.
Page 171: Saving Handwritten Notes To Evernote
Actions (for Windows users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote.
Page 172 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 173 Actions (for Windows users) Click the [Scan to Evernote (Note)] icon. You cannot start scanning when the Quick Menu is displayed. Save the JPEG file to Evernote before scanning the next document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
Page 174 Actions (for Windows users) Evernote for Windows starts up, and the JPEG file is saved to Evernote. When you select [PDF (*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup dialog box, a four-digit serial number is automatically added to the name of the file which is saved to Evernote.
Page 175 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 176 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. When you perform a scan with [PDF(*.pdf)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a JPEG file is created from the PDF file.
Page 177 Actions (for Windows users) Evernote for Windows starts up, and the JPEG file is saved to Evernote. When you select [PDF (*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup dialog box, a four-digit serial number is automatically added to the name of the file which is saved to Evernote.
Page 178: Saving Documents To Google Docs
Actions (for Windows users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. You need to have .NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later).
Page 179 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 180 Actions (for Windows users) 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] dialog box, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not enter your information in [Email] and [Password] in this dialog box.
Page 181 Actions (for Windows users) If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 4., the [Scan to Google Docs(TM)] dialog box appears. Saving will continue after you enter an e-mail address and a password, and click the [OK] button.
Page 182 Actions (for Windows users) The following dialog box appears when saving starts. Click the [Close] button to close the [Scan to Google Docs(TM)] dialog box when the saving completes. When you select the [Close this window when save completes] check box in the [Scan to Google Docs(TM)] dialog box, from next scanning on, the [Scan to Google Docs(TM) dialog box automatically closes after the PDF file is saved to Google Docs.
Page 183 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 184 Actions (for Windows users) Change settings for the [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Google Docs(TM)- Options] dialog box appears. 2.
Page 185 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 3., the [Scan to Google Docs(TM)] dialog box appears.
Page 186 Actions (for Windows users) If the [Convert to Searchable PDF] check box is selected in the [Scan to Google Docs(TM) - Options] dialog box in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box. The following dialog box is displayed during text recognition.
Page 187: Using The Scansnap In Various Ways
Using the ScanSnap in Various Ways (for Windows users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Color Documents in Gray or Black & White Mode When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup dialog box, the ScanSnap automatically recognizes whether the scanned document is color, gray or black &...
Page 188 Using the ScanSnap in Various Ways (for Windows users) Click the [OK] button to close the ScanSnap setup dialog box. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30).
Page 189: Scanning Color Documents In High Compression Mode
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Color Documents in High Compression Mode The ScanSnap can save image data of color documents in high compression mode. You can scan large quantities of color documents in high compression mode and save them as a compact PDF file.
Page 190 Using the ScanSnap in Various Ways (for Windows users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets.
Page 191: Correcting Skewed Character Strings
Using the ScanSnap in Various Ways (for Windows users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. Up to +/-5 degrees of skew can be corrected.
Page 192 Using the ScanSnap in Various Ways (for Windows users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] dialog box appears. Select the [Correct skewed character strings automatically] check box. Click the [OK] button to close all open dialog boxes. Load the document in the ScanSnap.
Page 193 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
Page 194: Correcting The Orientation Of Scanned Images
Using the ScanSnap in Various Ways (for Windows users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches.
Page 195 Using the ScanSnap in Various Ways (for Windows users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] dialog box appears. Select the [Allow automatic image rotation] check box. Click the [OK] button to close all open dialog boxes. Load the document in the ScanSnap.
Page 196 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
Page 197: Scanning Documents Larger Than A4/Letter Size
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Documents Larger Than A4/Letter Size You can scan documents larger than A4/Letter size such as A3, Double Letter and B4 using the Carrier Sheet (sold separately). By folding the document in half and scanning both sides consecutively in simplex mode, the two sides are merged into a single image and saved.
Page 198 Using the ScanSnap in Various Ways (for Windows users) Select [one double-page spread image] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Click the [OK] button to close all the dialog boxes. Place the document inside the Carrier Sheet.
Page 199 Using the ScanSnap in Various Ways (for Windows users) 2. Open the Carrier Sheet and place the document inside. Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right-hand corner of the Carrier Sheet.
Page 200 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Scanning starts and the [ScanSnap Manager - Image scanning and file saving] dialog box appears. When the front side of the Carrier Sheet is scanned, the image data is displayed in the preview area.
Page 201 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The scanned images of the front and back side of the document inside the Carrier Sheet are saved as a double-page spread image. There may be a line or a gap appearing between the front and back side images.
Page 202: Scanning Documents Such As Photographs And Clippings
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Documents Such as Photographs and Clippings You can scan photographs you do not want to damage or documents that are difficult to scan such as clippings using the Carrier Sheet (sold separately). Change the settings to scan documents such as photographs and clippings in the following procedure.
Page 203 Using the ScanSnap in Various Ways (for Windows users) Select [two separate images (front and back)] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Click the [OK] button to close all open dialog boxes. Place the document inside the Carrier Sheet.
Page 204 Using the ScanSnap in Various Ways (for Windows users) Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the scanning side of the document inside the Carrier Sheet facing up. The Carrier Sheet is pulled in until it is set inside the ScanSnap. If you perform a scan using the Carrier Sheet with the Output guide output guide open, a paper jam may occur and damage the...
Page 205 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Scanned image is saved. The scanned image is output at the center of the page in the size specified in the [Paper size] drop-down list of the [Carrier Sheet Settings] dialog box.
Page 206: Long
Using the ScanSnap in Various Ways (for Windows users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
Page 207 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap for three seconds or longer until it flashes in blue. Scanning starts. When you scan the first page as a long page and continue scanning, the next document is also scanned as long page.
Page 208: Saving Scanned Images In Multiple Pdf Files
Using the ScanSnap in Various Ways (for Windows users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
Page 209 Using the ScanSnap in Various Ways (for Windows users) Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. Click the [OK] button to close all open dialog boxes.
Page 210: Creating Searchable Pdf Files
Using the ScanSnap in Various Ways (for Windows users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. Select [Scan Button Settings] from the Right-Click Menu.
Page 211 Using the ScanSnap in Various Ways (for Windows users) Select the [Convert to Searchable PDF] check box. The following message appears. Click the [OK] button to close the dialog box. Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected.
Page 212 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Text recognition is performed on the scanned image and a searchable PDF file is created. It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step Scanned images of the following types of documents (characters) may not be recog- nized correctly.
Page 213: Automatically Setting Keywords For Pdf Files
Using the ScanSnap in Various Ways (for Windows users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
Page 214 Using the ScanSnap in Various Ways (for Windows users) Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Bad example 1: Bad example 2: Good example: (does not cover the entire section) (unevenly colored) Do not mark more than ten sections per page.
Page 215 Using the ScanSnap in Various Ways (for Windows users) Change the settings in the following procedure to automatically set keywords for PDF files. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59).
Page 216 Using the ScanSnap in Various Ways (for Windows users) Select the [Set the marked text as a keyword for the PDF file] check box. Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections.
Page 217 Using the ScanSnap in Various Ways (for Windows users) Click the [OK] button to close the ScanSnap setup dialog box. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30).
Page 218: Setting Document Open Passwords For Pdf Files
Using the ScanSnap in Various Ways (for Windows users) ■ Setting Document Open Passwords for PDF Files You can set Document Open passwords for PDF files when saving the image data as PDF files. Once you set a password for a PDF file, the password-protected PDF files cannot be opened by anyone except the person who knows the password.
Page 219 Using the ScanSnap in Various Ways (for Windows users) Select the [Set a password for PDF file] check box. To set a different password per scan Clear the [Use a fixed password] check box. You can set a different password per scan.
Page 220 Using the ScanSnap in Various Ways (for Windows users) To use a preset password 1. Select the [Use a fixed password] check box. The same password is set for all PDF files. You do not have to set a password every time a document is scanned.
Page 221 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
Page 222: Using The Scansnap (For Mac Os Users)
Using the ScanSnap (for Mac OS Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations ....... . . 223 How to Perform a Scan .
Page 223: Scansnap Manager Icon And Operations
ScanSnap Manager Icon and Operations (for Mac OS users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon appears in the Dock to indicate that ScanSnap Manager is running. The icon automatically appears in the Dock when Mac OS starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
Page 224: Scansnap Manager Menu
Help Opens the ScanSnap Manager Help. Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com) About ScanSnap Manager Displays the [Version Information] window. Preferences Displays the [ScanSnap Manager - Preferences] window. Online Update...
Page 225 ScanSnap Manager Icon and Operations (for Mac OS users) Item Function Show in the Finder (*) Displays the contents of the [ScanSnap] folder by using the Finder. Hide/Show Hides or redisplays all windows of ScanSnap Manager that are being displayed. Quit Exits ScanSnap Manager.
Page 226: Profile Menu
The Profile menu does not appear when this checkbox is selected. You can also display the Profile menu by selecting [Profile] from ScanSnap Manager menu. Profiles configured for the following scanner models will be carried over to ScanSnap S1100 if the connected computer is the same:...
Page 227: How To Perform A Scan
How to Perform a Scan (for Mac OS users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation Turn on the computer. The ScanSnap Manager icon appears in the Dock when Mac OS starts up. If the ScanSnap Manager icon is not displayed, select [Applications] and double- click [ScanSnap]...
Page 228: Using The Quick Menu
How to Perform a Scan (for Mac OS users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
Page 229 How to Perform a Scan (for Mac OS users) Profile Button Description [High Quality] button Settings are [Best] (Color/Gray: 300 dpi, B&W: 600 dpi) for [Image quality] in the [Scanning] tab in the ScanSnap setup window and default for other settings. It is recommended that you select this button when you want to scan documents in high quality.
Page 230 How to Perform a Scan (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. You can also start scanning from the ScanSnap Manager menu. For more details, refer to "ScanSnap Manager Menu" (page 224). Do not connect and disconnect the ScanSnap and other USB devices during scanning. Do not close the feed guide during scanning.
Page 231 How to Perform a Scan (for Mac OS users) In the Quick Menu, click the icon of the application to link with ScanSnap Manager. The selected application is started. To specify which applications to display/hide in the Quick Menu, or change the display order of the applications, refer to "Quick Menu Settings"...
Page 232 How to Perform a Scan (for Mac OS users) Application Description Scan to Excel (*3) Text recognition is performed on the scanned image which is then converted to an Excel file. For details about how to continue the process after you select this item, refer to "Converting into Word/Excel Documents"...
Page 233: Without Using The Quick Menu
How to Perform a Scan (for Mac OS users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
Page 234 How to Perform a Scan (for Mac OS users) Select a profile. Select a profile from either of the following: [Profile] pop-up menu in the ScanSnap setup window Profile menu Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
Page 235 How to Perform a Scan (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. You can also start scanning from the ScanSnap Manager menu. For details, refer to "ScanSnap Manager Menu" (page 224). Do not connect and disconnect the ScanSnap and other USB devices during scanning. Do not close the feed guide during scanning.
Page 236 How to Perform a Scan (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The application specified for the selected profile starts up. You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap Manager - Image scanning and file saving] window.
Page 237: Stopping The Scan
How to Perform a Scan (for Mac OS users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] window which appears during scanning.
Page 238: Finishing Scansnap Operation
How to Perform a Scan (for Mac OS users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Quit] from the ScanSnap Manager menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Applications] [ScanSnap] [ScanSnap Manager] from Finder to start up...
Page 239: Configuring Scansnap Manager
Configuring ScanSnap Manager (for Mac OS users) Configuring ScanSnap Manager This section explains how to set scan settings, how to add, change and delete profiles, automatic linkage with applications and windows displayed during scanning. ■ Quick Menu Settings You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure.
Page 240 Configuring ScanSnap Manager (for Mac OS users) Specify which applications to display in the Quick Menu. Showing or Hiding Application Icons Select the checkbox to display the application in the Quick Menu. To display all the applications in the Quick Menu, click the [Restore Default] button. Display Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] window.
Page 241 Configuring ScanSnap Manager (for Mac OS users) The applications are displayed in the order shown below in the Quick Menu and in the [Applications to Show/Hide] window. Click the [OK] button to close the [Applications to Hide/Show] window. The applications to be displayed in the Quick Menu and their display order are set.
Page 242: How To Configure Scan Settings
Configuring ScanSnap Manager (for Mac OS users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup window depending on your intended use. Configure the scan settings in the following procedure. Select [Settings] from the ScanSnap setup window. Select [Settings] from the ScanSnap Manager menu.
Page 243 Configuring ScanSnap Manager (for Mac OS users) Without Using the Quick Menu Outline view Detail view The ScanSnap setup window retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the window is displayed in detail view mode next time you open it.
Page 244 Configuring ScanSnap Manager (for Mac OS users) [Scanning] tab - Scanning (Which image quality to scan with, use color, gray or black & white, enable or disable [Setting for text only document], [Allow automatic blank page removal], [Correct skewed character strings automatically], [Allow automatic image rotation], and [Continue scanning after current scan is finished].) [File option] tab - File format of the scanned image (*.pdf, *.jpg)
Page 245: Profile Management
Configuring ScanSnap Manager (for Mac OS users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] pop-up menu in the ScanSnap setup window or from the Profile menu. [Profile] pop-up menu Profile menu Once the frequently used scan settings are saved as profiles, you do not have to open the ScanSnap setup window to change scan settings every time you perform scanning.
Page 246 Configuring ScanSnap Manager (for Mac OS users) Adding Profiles Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox if it is selected. Configure the scan settings in each tab.
Page 247 Configuring ScanSnap Manager (for Mac OS users) Select [Add Profile] from the [Profile] pop-up menu. The [Add new profile] window appears. Type in a new profile name and click the [OK] button. The added profile appears in the [Profile] pop-up menu in the ScanSnap setup window.
Page 248 Configuring ScanSnap Manager (for Mac OS users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Up to 20 profiles can be saved including the [Standard] profile. You can change the display order of profiles except for the [Standard] profile. 1.
Page 249 Configuring ScanSnap Manager (for Mac OS users) Changing Profile Settings Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox if it is selected. Select a profile from the [Profile] pop-up menu.
Page 250 Configuring ScanSnap Manager (for Mac OS users) When you finish changing the settings for the selected profile, click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Page 251 Configuring ScanSnap Manager (for Mac OS users) Renaming Profiles Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The [ScanSnap Manager - Profile Management] window appears. If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Page 252 Configuring ScanSnap Manager (for Mac OS users) Type in a new name. The profile is renamed. Click the [ ] button to close the [ScanSnap Manager - Profile Management] window. A message window appears. Click the [Apply] button.
Page 253 Configuring ScanSnap Manager (for Mac OS users) Deleting Profiles Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The [ScanSnap Manager - Profile Management] window appears. If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Page 254 Configuring ScanSnap Manager (for Mac OS users) Click the [Apply] button.
Page 255: Automatic Linkage With Applications
Configuring ScanSnap Manager (for Mac OS users) ■ Automatic Linkage with Applications When Cardiris is active (Cardiris menu appears in the menu bar), scanning business cards by pressing the [Scan/Stop] button on the ScanSnap automatically starts the linkage between ScanSnap Manager and Cardiris even when the Quick Menu is enabled. The scanned card image is displayed in Cardiris when automatic linkage is established.
Page 256: Showing The Scanning Progress
Configuring ScanSnap Manager (for Mac OS users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears. The [ScanSnap Manager - Image scanning and file saving] window consists of the following: Scan status Scan settings Save completed...
Page 257 Configuring ScanSnap Manager (for Mac OS users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] window in the following procedure. Select [Help] [Preferences] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
Page 258: Actions
Actions (for Mac OS users) Actions The ScanSnap keeps the functions useful in your office work available as Actions. Actions allow you to: Share the scanned document files with others. You can save the scanned image directly in a shared folder on a network upon scanning, share the scanned image with others and inform them of the destination folder path by an e-mail message automatically created with the path stated.
Page 259: Saving Data In A Specified Folder
Actions (for Mac OS users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others.
Page 260 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 261 Actions (for Mac OS users) Check the scanned image in the preview area. In the [Scan to Folder] window, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.
Page 262 Actions (for Mac OS users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.
Page 263 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 264 Actions (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.
Page 265 Actions (for Mac OS users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.
Page 266: Attaching Files To E-Mail
Actions (for Mac OS users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. The e-mail program configured in Mail when you select [Mail] menu [Preferences] [General] button [Default email reader] is used as the e-mail program to link with ScanSnap Manager. The following e-mail programs are supported: Mail Entourage 2004 for Mac...
Page 267 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning using the Quick Menu, refer to "Using the Quick Menu"...
Page 268 Actions (for Mac OS users) 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] window. Click the [Scan to E-mail] icon. The [Scan to E-mail] window appears.
Page 269 Actions (for Mac OS users) Check the scanned image in the preview area. In the [Scan to E-mail] window, you can rename the file and decide whether to save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] window, refer to the ScanSnap Manager Help.
Page 270 Actions (for Mac OS users) Click the [Attach to E-mail] button. An e-mail message window appears with the file attached. You cannot start scanning after the Quick Menu is displayed and before the [Scan to E- mail] window is closed. Close the [Scan to E-mail] window before scanning the next document.
Page 271 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 272 Actions (for Mac OS users) Change settings for the [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [Scan to E-mail - Options] window appears. 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help.
Page 273 Actions (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). Up to ten files can be attached to an e-mail message. When you scan more than one document with the scan settings shown below, multiple files are created.
Page 274 Actions (for Mac OS users) Check the scanned image in the preview area. In the [Scan to E-mail] window, you can rename the file and decide whether to save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] window, refer to the ScanSnap Manager Help.
Page 275 Actions (for Mac OS users) Click the [Attach to E-mail] button. An e-mail message window appears with the file attached. You cannot start scanning when the [Scan to E-mail] window is displayed. Close the [Scan to E-mail] window before scanning the next document. Do not move, delete or rename the scanned image in other applications when the [Scan to E-mail] window is displayed.
Page 276: Using The Scansnap As A Copy Machine
Actions (for Mac OS users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions.
Page 277 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 278 Actions (for Mac OS users) 3. Click the [OK] button to close the [Scan to Print - Options] window. Click the [Scan to Print] icon. The [Print] window appears. Configure print setup options in the [Print] window. In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
Page 279 Actions (for Mac OS users) Click the [Print] button. The scanned image is printed. You cannot start scanning after the Quick Menu is displayed and before the [Print] window is closed. Close the [Print] window before scanning the next document. Do not move, delete, or rename the scanned image in other applications after the Quick Menu is displayed and before the [Print] window is closed.
Page 280 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 281 Actions (for Mac OS users) Change settings for the [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [Scan to Print - Options] window appears. 2. Change the settings. For details about the [Scan to Print - Options] window, refer to the ScanSnap Manager Help.
Page 282 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Print] window appears.
Page 283: Converting Into Word/Excel Documents
Actions (for Mac OS users) ■ Converting into Word/Excel Documents This section explains how to convert the scanned image into Word/Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. The following applications must be installed in your computer in order to perform text- recognition: - ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word...
Page 284 Actions (for Mac OS users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications.
Page 285 Actions (for Mac OS users) The following parameters may not be reproduced as they are in the original document. It is recommended that the converted documents be opened with Word or Excel to correct or edit misrecognized characters: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript...
Page 286 Actions (for Mac OS users) You can change the settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window. Select the [Applications] [ABBYY FineReader for ScanSnap] [FineReader for ScanSnap Preferences]. Then, select [FineReader for ScanSnap] menu [Preferences] to display the following window.
Page 287 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 288 Actions (for Mac OS users) The following window appears and conversion is started. When the conversion is completed, Word or Excel starts up, displaying the converted document in the applicable format. The Word or Excel file is saved in one of the following formats: Scan to Word: RTF format (.rtf) Scan to Excel: XLS format (.xls)
Page 289 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 290 Actions (for Mac OS users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30).
Page 291: Storing Business Cards In Cardiris
Actions (for Mac OS users) ■ Storing Business Cards in Cardiris This section explains how to store business card images in Cardiris. Data of up to 250 pages, including blank pages, can be stored in Cardiris at once. For details about the procedure to scan and manage business cards in Cardiris using or without using the Quick Menu, refer to the following: Using the Quick Menu ( page...
Page 292 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 293 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. It is recommended to select [Automatic resolution] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup window. Load another business card in the ScanSnap when you want to scan multiple business cards.
Page 294 Actions (for Mac OS users) Check the scanned card image and the text recognition result. [Card Style] button Card image Card image [Send] button [Format] button Card toolbar Recognition result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image.
Page 295 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 296 Actions (for Mac OS users) Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window. Insert the business card straight into the feeding section of the ScanSnap, with the scanning side facing up. Business card is pulled in until it is set inside the ScanSnap.
Page 297 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Cardiris starts up and the Cardiris window appears. Check the scanned card image and the text recognition result. [Card Style] button Card image [Send] button [Format] button Recognition Card toolbar...
Page 298 Actions (for Mac OS users) Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book, perform the following procedure. Do not exit Cardiris when setup or message window is open. Click the [Format] button or select [Settings] [Output Format] on the menu bar.
Page 299 Actions (for Mac OS users) Click the [Send] button or select [Process] [Send] on the menu bar. The Address Book window appears, and the recognized characters of all scanned business cards in the card toolbar are registered in the Address Book. Select [Cardiris] [Quit Cardiris] on the menu bar to quit Cardiris.
Page 300: Storing Scanned Images In Iphoto
Actions (for Mac OS users) ■ Storing Scanned Images in iPhoto This section explains how to store the scanned image in iPhoto. For details about the procedure to scan and store the scanned image in iPhoto using or without using the Quick Menu, refer to the following: Using the Quick Menu ( page 301)
Page 301 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For more details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 302 Actions (for Mac OS users) Check the scanned image stored in iPhoto. The scanned image is also saved in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto. Delete this file if unnecessary.
Page 303 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For more details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 304 Actions (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.
Page 305: Saving Documents To Evernote
Actions (for Mac OS users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save the scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.
Page 306 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 307 Actions (for Mac OS users) 2. Change the settings. For details about the [Scan to Evernote (Document) - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Evernote (Document) - Options] window. Click the [Scan to Evernote (Document)] icon.
Page 308 Actions (for Mac OS users) If the [Convert to Searchable PDF] checkbox is selected in step 4., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote - Options] window. The following window is displayed during text recognition. Text recognition will be performed if there are any pages containing text which is not yet recognized.
Page 309 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 310 Actions (for Mac OS users) Change settings for the [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [Scan to Evernote (Document) - Options] window appears. 2.
Page 311 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup window, a PDF file is created from the JPEG file.
Page 312 Actions (for Mac OS users) Evernote for Mac starts up, and the PDF file is saved to Evernote. The file in which the scanned image is saved remains in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window even after the scanned image is saved to Evernote.
Page 313: Saving Handwritten Notes To Evernote
Actions (for Mac OS users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote.
Page 314 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 315 Actions (for Mac OS users) When you perform a scan with [PDF(*.pdf)] selected for [File format] in the [File option] tab of the ScanSnap setup window, a JPEG file is created from the PDF file. A separate JPEG file is created for each page of the PDF file. The following window is displayed when the JPEG file is being created.
Page 316 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 317 Actions (for Mac OS users) Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
Page 318 Actions (for Mac OS users) Evernote for Mac starts up, and the JPEG file is saved to Evernote. When you select [PDF (*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup window, a four-digit serial number is automatically added to the name of the file which is saved to Evernote.
Page 319: Saving Documents To Google Docs
Actions (for Mac OS users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu, refer to the following: Using the Quick Menu ( page...
Page 320 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 321 Actions (for Mac OS users) 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] window, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not enter your information in [Email] and [Password] in this window.
Page 322 Actions (for Mac OS users) If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] window in step 4., the [Scan to Google Docs(TM) window appears. Saving will continue after you enter an e-mail address and a password, and click the [OK] button.
Page 323 Actions (for Mac OS users) The following window appears when saving starts. Click the [Close] button to close the [Scan to Google Docs(TM)] window when the saving completes. When you select the [Close this window when save completes] checkbox in the [Scan to Google Docs(TM)] window, from next scanning on, the [Scan to Google Docs(TM) window automatically closes after the PDF file is saved to Google Docs.
Page 324 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 325 Actions (for Mac OS users) Change settings for the [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Google Docs(TM) - Options] window appears. 2.
Page 326 Actions (for Mac OS users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30).
Page 327 Actions (for Mac OS users) If the [Convert to Searchable PDF] checkbox is selected in the [Scan to Google Docs(TM) - Options] window in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] window. The following window is displayed during text recognition.
Page 328: Using The Scansnap In Various Ways
Using the ScanSnap in Various Ways (for Mac OS users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Color Documents in Gray or Black & White Mode When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup window, the ScanSnap automatically recognizes whether the scanned document is color, gray or black &...
Page 329 Using the ScanSnap in Various Ways (for Mac OS users) Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
Page 330: Correcting Skewed Character Strings
Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. Up to +/-5 degrees of skew can be corrected.
Page 331 Using the ScanSnap in Various Ways (for Mac OS users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] window appears. Select the [Correct skewed character strings automatically] checkbox. Click the [OK] button to close the [Scanning mode option] window. Click the [Apply] button in the ScanSnap setup window.
Page 332 Using the ScanSnap in Various Ways (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets.
Page 333: Correcting The Orientation Of Scanned Images
Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches.
Page 334 Using the ScanSnap in Various Ways (for Mac OS users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] window appears. Select the [Allow automatic image rotation] checkbox. Click the [OK] button to close the [Scanning mode option] window. Click the [Apply] button in the ScanSnap setup window.
Page 335 Using the ScanSnap in Various Ways (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets.
Page 336: Scanning Documents Larger Than A4/Letter Size
Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Documents Larger Than A4/Letter Size You can scan documents larger than A4/Letter size such as A3, Double Letter and B4 using the Carrier Sheet (sold separately). By folding the document in half and scanning both sides consecutively in simplex mode, the two sides are merged into a single image and saved.
Page 337 Using the ScanSnap in Various Ways (for Mac OS users) Select [one double-page spread image] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Click the [OK] button to close the [Carrier Sheet Settings] window. Click the [Apply] button in the ScanSnap setup window.
Page 338 Using the ScanSnap in Various Ways (for Mac OS users) 2. Open the Carrier Sheet and place the document inside. Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right-hand corner of the Carrier Sheet.
Page 339 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Scanning starts and the [ScanSnap Manager - Image scanning and file saving] window appears. When the front side of the Carrier Sheet is scanned, the image data is displayed in the preview area.
Page 340 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The scanned images of the front and back side of the document inside the Carrier Sheet are saved as a double-page spread image. There may be a line or a gap appearing between the front and back side images.
Page 341: Scanning Documents Such As Photographs And Clippings
Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Documents Such as Photographs and Clippings You can scan photographs you do not want to damage or documents that are difficult to scan such as clippings using the Carrier Sheet (sold separately). Change the settings to scan documents such as photographs and clippings in the following procedure.
Page 342 Using the ScanSnap in Various Ways (for Mac OS users) Select [two separate images (front and back)] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Click the [OK] button to close the [Carrier Sheet Settings] window. Click the [Apply] button in the ScanSnap setup window.
Page 343 Using the ScanSnap in Various Ways (for Mac OS users) Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the scanning side of the document inside the Carrier Sheet facing up. The Carrier Sheet is pulled in until it is set inside the ScanSnap.
Page 344 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Scanned image is saved. The scanned image is output at the center of the page in the size specified in the [Paper size] pop-up menu of the [Carrier Sheet Settings] window.
Page 345: Long
Using the ScanSnap in Various Ways (for Mac OS users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
Page 346 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap for three seconds or longer until it flashes in blue. Scanning starts. When you scan the first page as a long page and continue scanning, the next document is also scanned as long page.
Page 347: Saving Scanned Images In Multiple Pdf Files
Using the ScanSnap in Various Ways (for Mac OS users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
Page 348 Using the ScanSnap in Various Ways (for Mac OS users) Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. Click the [OK] button to close the [PDF file format option] window.
Page 349: Creating Searchable Pdf Files
Using the ScanSnap in Various Ways (for Mac OS users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. Select [Settings] from the ScanSnap Manager menu.
Page 350 Using the ScanSnap in Various Ways (for Mac OS users) Select the [Convert to Searchable PDF] checkbox. The following message appears. Click the [OK] button to close the window. Language Select the language. English, French, German, Italian, Spanish, Russian, and Portuguese can be selected.
Page 351 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
Page 352: Automatically Setting Keywords For Pdf Files
Using the ScanSnap in Various Ways (for Mac OS users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
Page 353 Using the ScanSnap in Various Ways (for Mac OS users) Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Bad example 1: Bad example 2: Good example: (does not cover the entire section) (unevenly colored) Do not mark more than ten sections per page.
Page 354 Using the ScanSnap in Various Ways (for Mac OS users) Change the settings in the following procedure to automatically set keywords for PDF files. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
Page 355 Using the ScanSnap in Various Ways (for Mac OS users) Select the [Set the marked text as a keyword for the PDF file] checkbox. Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections.
Page 356 Using the ScanSnap in Various Ways (for Mac OS users) Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
Page 357: Troubleshooting
Troubleshooting For details about how to resolve problems such as removing jammed documents, refer to "Troubleshooting" in the ScanSnap Manager Help. Select [Help] [Troubleshooting] in the Right-Click Menu. Select [Help] [Troubleshooting] in the ScanSnap Manager menu.
Page 358: Daily Care
Daily Care This chapter explains about cleaning materials and how to clean the ScanSnap. Cleaning Materials ........... 359 Cleaning the Outside of the ScanSnap .
Page 359: Cleaning Materials
*1 : Cleaning Wipes are wet sheets pre-moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lint-free cloth can be used. To obtain these products, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
Page 360: Cleaning The Outside Of The Scansnap
Cleaning the Outside of the ScanSnap Cleaning the Outside of the ScanSnap Clean the outside of the ScanSnap in the following procedure. How to perform cleaning Unplug the USB cable from the ScanSnap. Clean the outside of the ScanSnap with a dry cloth, or a cloth moistened with Cleaner F1/mild detergent.
Page 361: Cleaning The Inside Of The Scansnap
Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. As a guideline, the inside of the ScanSnap should be cleaned every 100 sheets scanned. Note that this guideline varies depending on the types of documents you scan.
Page 362 Cleaning the Inside of the ScanSnap How to perform cleaning Unplug the USB cable from the ScanSnap. Open the top cover and the output guide. Top cover Output guide Feed guide Clean the idler rollers and the glass with a cloth moistened with Cleaner Do not use water or mild detergent to clean the inside of the ScanSnap.
Page 363 Cleaning the Inside of the ScanSnap Connect the USB cable to the ScanSnap and the computer, then press the [Scan/Stop] button for three seconds with the top cover open. The USB cable should be connected to the computer only for cleaning the feed roller and the eject roller.
Page 364 Cleaning the Inside of the ScanSnap Eject roller (× 1) Press the [Scan/Stop] button to rotate the roller. Gently wipe the dirt and dust off while taking care not to damage the surface of the roller. Make sure that it is cleaned properly because residue on the roller will affect the feeding performance.
Page 365: Appendix
Appendix This appendix explains how to update ScanSnap Manager, how to uninstall the software, setting items with/without the Quick Menu, how to purchase the Carrier Sheet and the ScanSnap installation specifications. Updating ScanSnap Manager ......... . 366 Uninstalling the Software .
Page 366: Updating Scansnap Manager
This section explains how to update ScanSnap Manager. For details about updates of the software bundled with the ScanSnap, visit the following web page: http://scansnap.fujitsu.com ■ Updating in Windows Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly.
Page 367 Updating ScanSnap Manager If the latest version of ScanSnap Manager is already installed, the message below appears. Click the [OK] button to close the message. Click the [Yes] button. The program is downloaded, and a confirmation message to start the installation appears.
Page 368: Updating In Mac Os
Updating ScanSnap Manager ■ Updating in Mac OS Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly. It is necessary to have a web browser with Internet access to perform the update. Select [Help] [Online Update] from the ScanSnap Manager menu.
Page 369 Updating ScanSnap Manager Click the [Yes] button. The program is downloaded, and a confirmation message to start the installation appears. Select [Quit] from the ScanSnap Manager menu to exit ScanSnap Manager. Click the [Install] button. When you click the [Information] button, a web browser which displays information about the latest update for ScanSnap Manager opens.
Page 370: Uninstalling The Software
Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap. For details about installation, refer to "Installing the Software" (page 34). ■ Uninstalling in Windows This part explains how to uninstall the following software: ScanSnap Manager ScanSnap Organizer CardMinder...
Page 371 Uninstalling the Software Select the software to uninstall. To uninstall ScanSnap Manager Select [ScanSnap Manager]. To uninstall ScanSnap Organizer Select [ScanSnap Organizer]. To uninstall CardMinder Select [CardMinder]. To uninstall ABBYY FineReader for ScanSnap Select [ABBYY FineReader for ScanSnap (TM) 4.1]. To uninstall Evernote for Windows Select [Evernote].
Page 372: Uninstalling In Mac Os
Uninstalling the Software ■ Uninstalling in Mac OS Uninstall ScanSnap Manager, ABBYY FineReader for ScanSnap, Cardiris and Evernote for Mac in the following procedure. ScanSnap Manager ( page 372) ABBYY FineReader for ScanSnap ( page 373) Cardiris ( page 374) Evernote for Mac ( page 375)
Page 373: Abbyy Finereader For Scansnap
Uninstalling the Software Close the [Accounts] window. In a multi-user environment, every user must perform steps Log in as a user with Administrator privileges, then from Finder, select [Applications] [ScanSnap], and drag the [ScanSnap] folder into the Trash. For Mac OS X v.10.5/Mac OS X v10.4, also perform the following. From the sidebar in Finder, select the [volume name] [Library] [Receipts], and drag...
Page 374 Uninstalling the Software Cardiris Turn on the computer and log in as a user with Administrator privileges. Exit Cardiris if it is running (select [Quit] from the Cardiris menu). Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears. Scroll down and double-click the [Tool] folder [Cardiris 3.6 for ScanSnap].
Page 375 Uninstalling the Software Click the [Quit] button. For Mac OS X v.10.5/Mac OS X v10.4, also perform the following. From the sidebar in Finder, select the [volume name] [Library] [Receipts], and drag [Cardiris.pkg] into the Trash. Remove the Setup DVD-ROM from the DVD-ROM drive. Evernote for Mac Turn on the computer.
Page 376: Setting Items With/Without The Quick Menu
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box/window differ depending on whether you are using the Quick Menu. You can select whether or not to use the Quick Menu according to your preferences.
Page 377 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Using the Quick Menu Without Using the Quick Menu Application Application NA(*) ABBYY Scan to Searchable PDF Scan to Searchable PDF Scan to Folder Scan to E-mail Scan to Picture Folder Scan to Print Rack2-Filer...
Page 378 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Using the Quick Menu Without Using the Quick Menu Scanning Scanning side Simplex Scan (Single-sided) Continue scanning after current scan is finished Option Brightness (Black and White scanning only) Setting for text only document Allow automatic blank page...
Page 379 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Using the Quick Menu Without Using the Quick Menu Paper Paper size Automatic detection A4 (210 × 297 mm) A5 (148 × 210 mm) A6 (105 × 148 mm) B5 (JIS) (182 ×...
Page 380: Purchasing/Cleaning The Carrier Sheet
ScanSnap Carrier Sheet 5 sheets PA03360-0013 The Carrier Sheet should be replaced approximately every 500 scans. However, replace it if damage or dirt is noticeable. To purchase the Carrier Sheet, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
Page 381: Cleaning The Carrier Sheet
Purchasing/Cleaning the Carrier Sheet ■ Cleaning the Carrier Sheet As you keep using the Carrier Sheet, dirt and dust will accumulate on the surface and the inside. Clean the Carrier Sheet regularly because it may result in scanning errors. How to perform cleaning Gently wipe the dirt and dust off the surface and the inside of the Carrier Sheet with a cloth moistened with Cleaner F1/mild detergent.
Page 382: Installation Specifications
Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap. Item Specification Outer dimensions (Width × Depth × Height) Minimum: 273 × 47.5 × 34 (mm) / 10.7 × 1.9 × 1.3 (in.) (when the feed guide is closed) Maximum: 273 ×...
Page 383: About Maintenance
About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product. Do not perform repairs on this scanner.
Page 384: Index
Index .......... 358 ABBYY FineReader for daily care ........ 35 ScanSnap deleting profiles ........89 actions Windows ........97 ........253 Windows Mac OS ........258 Mac OS ....... 27 documents for scanning allow automatic image rotation ........195 Windows ........334 Mac OS Evernote automatic linkage ........
Page 385 Index ......... 59 Right-Click Menu keyword ......213 Windows ........352 Mac OS saving profiles ........82 Windows ........246 Mac OS ....... 19 [Scan/Stop] button ........60 Left-Click Menu Scan to E-mail ......107 Windows ........268 Mac OS marker Scan to Evernote (Document) ........213 ......165 Windows...
Page 386 Index ....224 ScanSnap Manager menu ......35 ScanSnap Organizer ....36 [ScanSnap Setup] dialog box .....78 ScanSnap setup dialog box .....242 ScanSnap setup window ......48 [ScanSnap] window ..93 ScanSnap’s communication status setting keywords ........215 Windows ........354 Mac OS shared folder ........98 Windows ........259 Mac OS showing the scanning progress status...
Page 387 ScanSnap S1100 Operator’s Guide P3PC-3252-01ENZ0 Issue date: October 2010 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this product, and any claims by a third party.

Fujitsu ScanSnap S1100 Operator's Manual

Introduction

Scansnap Overview

Installing the Software

Using the Scansnap (for Windows Users)

Using the Scansnap (for Mac os Users)

Troubleshooting

Daily Care

Appendix

About Maintenance

Index

Quick Links

Related Manuals for Fujitsu ScanSnap S1100

Summary of Contents for Fujitsu ScanSnap S1100

Table of Contents