Page 1 User Guide Guide to the Machine Loading Paper Printing Documents Copying Originals Scanning Originals Sending and Receiving a Fax Conﬁguring the Machine Using the Control Panel Conﬁguring the Machine Using Utilities Maintaining the Machine Troubleshooting Appendix For safe and correct use, be sure to read Safety Information before using the machine.
Page 3: Table Of Contents
TABLE OF CONTENTS How to Read This Manual..........................7 Introduction..............................7 Legal Prohibition............................. 7 Disclaimer................................7 About IP Address............................8 Differences in Performance/Functions between Different Models.............8 Note to Administrator.............................9 Model-Specific Information..........................11 Important Safety Instructions ...................... 12 User Information on Electrical & Electronic Equipment................12 Environmental Advice for Users........................12 Note for the Battery and/or Accumulator Symbol (For EU countries only)..........13 Notes to Users of Facsimile Unit.........................
Page 4 Loading Paper..............................41 Loading Paper into Tray 1...........................41 Loading Paper into Bypass Tray......................... 45 Specifying Paper Type and Paper Size Using Control Panel..............47 Placing Originals..............................49 About Originals............................49 Placing Originals on the Exposure Glass....................51 Placing Originals in the Auto Document Feeder..................52 3.
Page 5 Basic Operation for Scan to USB....................... 86 Specifying the Scan Settings........................... 88 Specifying the Scanning Size According to the Size of the Original............88 Adjusting Image Density..........................88 Specifying Resolution..........................89 Scanning from a Computer..........................90 Using TWAIN scanner..........................90 TWAIN Scanning............................90 Basic Operation for WIA Scanning......................
Page 6 Menu Chart..............................129 Copier Features Settings..........................130 Scanner Features Settings..........................133 Fax Transmission Features Settings.......................135 Fax Features Settings............................. 137 Address Book Settings...........................142 System Settings...............................143 Printing Lists/Reports............................. 148 Printing the Configuration Page........................148 Types of Lists/Reports..........................148 Printer Features Settings..........................150 Network Settings............................153 Administrator Settings............................157 8.
Page 7 IPv6 Configuration Tab..........................177 Network Application Tab......................... 177 DNS Tab..............................178 Auto E-mail Notification Tab........................179 SNMP Tab..............................180 SMTP Tab..............................181 POP3 Tab..............................182 Wireless Tab.............................. 182 Configuring the IPsec Settings........................185 IPsec Global Settings Tab.........................185 IPsec Policy List Tab........................... 185 Printing Lists/Reports............................. 189 Configuring the Administrator Settings......................190 Administrator Tab............................
Page 8 Print Positions Do Not Match Display Positions..................212 Copier Problems............................213 Scanner Problems............................214 Fax Problems..............................215 Error and Status Messages on the Screen....................217 11. Appendix Notes About the Toner..........................225 Moving and Transporting the Machine....................... 226 Disposal..............................226 Where to Inquire............................226 Consumables..............................227 Print Cartridge............................227 Specifications of the Machine........................
Page 9: How To Read This Manual
How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Page 10: About Ip Address
About IP Address In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using. Differences in Performance/Functions between Different Models The differences in main performance/functions between different models are as follows: SP 210SU SP 210SF 212SUw...
Page 11: Note To Administrator
SP 210SU SP 210SF 212SUw 212SFw (mainly (mainly 212SNw 212SFNw (mainly (mainly Europe Europe Europe Europe and Asia) and Asia) and Asia) and Asia) Toner Available Available Available Management available available (Toner Level available Indication) Paperless FAX Available Available available available available available...
Page 12 • For details about creating passwords, see page 157 "Administrator Settings" or page 190 "Configuring the Administrator Settings".
Page 13: Model-Specific Information
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. DCT065 The following information is region-specific.
Page 14: Important Safety Instructions
Important Safety Instructions User Information on Electrical & Electronic Equipment Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate recycling. Our products or product packaging are marked with the symbol below.
Page 15: Note For The Battery And/Or Accumulator Symbol (For Eu Countries Only)
For details about the return program, please refer to the Web page below or consult your service person. https://www.ricoh-return.com/ Energy efficiency The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it.
Page 16: Notes To Users Of Facsimile Unit
Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance. The CE Declaration of Conformity is available by accessing the URL: http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.
Page 17: Important Safety Instructions
Important Safety Instructions Notes to Users in the State of California Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate...
Page 18: Energy Star Program
ENERGY STAR Program ® ENERGY STAR Program Requirements for Imaging Equipment ® The ENERGY STAR Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions.
Page 19 Energy Saver mode 2 Power Consumption 4.3 W Default Interval 1 minute Recovery Time 25 seconds *1 Recovery time and power consumption may differ depending on the conditions and environment of the machine.
Page 21: Guide To The Machine
1. Guide to the Machine Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. Exterior • Type 1 and 3 model is not equipped with an Auto Document Feeder (ADF). •...
Page 22 1. Guide to the Machine 4. Stop Fences Raise this fence to prevent paper from falling off. 5. Bypass Tray This tray can hold one sheet of plain paper. 6. Tray 1 This tray can hold up to 150 sheets of plain paper. 7.
Page 23: Interior
Guide to Components Interior DCT064 1. Print Cartridge A replacement consumable that is required to make prints on paper. For details about replacing the cartridge, see page 195 "Replacing the Print Cartridge". Control Panel On the Right DCT890 1. Screen Displays current status and messages.
Page 24 1. Guide to the Machine 3. Number Keys Use to enter numerical values when specifying settings such as fax numbers and copy quantities, or enter letters when specifying names. 4. [User Tools] key Press to display the menu for configuring the machine's system settings. 5.
Page 25 Guide to Components 1. [Image Quality] key Press to select the image quality for the current job. • Copier mode: select Text, Photo, or Mixed. • Scanner mode: select the resolution. 2. [Shortcut to Func.] key Press to enter ID card copy mode for the current job. If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin.
Page 26 1. Guide to the Machine Type 4, Type 5, Type 6 DCT891 1. One Touch buttons Press to select a scan or fax Quick Dial destination. 2. [Pause/Redial] key • Pause Press to insert a pause in a fax number. The pause is indicated by "P". •...
Page 27 Guide to Components 8. [Copy] key Use this key to switch the machine to copier mode. 9. Power Indicator This indicator lights up blue when the machine is turned on. 10. Alert Indicator This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do not match the settings specified by the driver, or when other errors occur.
Page 28: About Operation Tools
1. Guide to the Machine About Operation Tools This section explains the operation tools of this machine. • Depending on the model, Web Image Monitor may not be available. For details about model- specific differences, see page 8 "Differences in Performance/Functions between Different Models". Control Panel The control panel contains a screen and keys for controlling the machine.
Page 29: Initial Setup
Initial Setup Initial Setup When you turn this machine on for the first time, you must set the following items. Select each setting using the [ ], [ ], or number keys, and then press the [OK] key. Display language The selected language here is used for displaying messages, etc.
Page 30: Installing The Driver And Software
1. Guide to the Machine Installing the Driver and Software Network Quick Install Turn on the power of the computer. Insert the CD-ROM into the CD-ROM drive. Select a language and product for the interface, and then click [OK]. Click [Network Quick Install]. Read the entire license agreement carefully.
Page 31: Configuring Network Settings
Configuring Network Settings Configuring Network Settings This section explains how to configure network settings. • Ethernet and wireless LAN settings cannot be enabled at the same time. Configuring the IP Address Settings The procedure for configuring network settings differs depending on whether the IP address is assigned automatically by the network (DHCP), is specified manually.
Page 32 1. Guide to the Machine Press the [ ] or [ ] key to select [Active], and then press the [OK] key. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key. Press the [ ] or [ ] key to select [Active], and then press the [OK] key. Press the [User Tools] key to return to the initial screen.
Page 33: Wireless Lan Setup
Configuring Network Settings Enter the prefix length using the number keys, and then press the [OK] key. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key. Enter the gateway address using the number keys, and then press the [OK] key. Press the [User Tools] key to return to the initial screen.
Page 34 1. Guide to the Machine If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. Press the [ ] or [ ] key to select [Wi-Fi], and then press the [OK] key. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key.
Page 35 Configuring Network Settings Press the [Wi-Fi] key. DCT853 If [Disable] is specified for the [Wi-Fi Enable] setting, you cannot use the [Wi-Fi] key. Press the [ ] or [ ] key to select a communication channel, and then press [Next]. Select a channel that corresponds to the device that you are going to connect with.
Page 36 1. Guide to the Machine...
Page 37: Loading Paper
2. Loading Paper Supported Paper Paper Size • A4 • 8 " × 11 " (Letter) • 8 " × 14 " (Legal) • B5 JIS • 5 " × 8 " (Half Letter) • 7 " × 10 " (Executive) •...
Page 38 2. Loading Paper • Bypass Tray 1 sheet (70 g/m , 19 lb.)
Page 39: Non-Recommended Paper Types
Non-Recommended Paper Types Non-Recommended Paper Types Do not use the following types of paper: • Ink-jet printer paper • GelJet special paper • Bent, folded, or creased paper • Curled or twisted paper • Wrinkled paper • Damp paper • Dirty or damaged paper •...
Page 40: Print Area
2. Loading Paper Print Area The diagram below shows the area of the paper that the machine can print on. From the printer driver CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) •...
Page 41 Print Area Copier function CHZ904 1. Print area 2. Feed direction 3. Approx. 4 mm (0.2 inches) 4. Approx. 3 mm (0.1 inches) • The print area may vary depending on the paper size. Fax function CHZ904 1. Print area 2.
Page 42 2. Loading Paper 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 2 mm (0.08 inches) • The print area may vary depending on the paper size.
Page 43: Loading Paper
Loading Paper Loading Paper Load a stack of paper for printing in the input tray. • When loading paper, be sure to configure the paper size and paper type for the bypass tray and Tray 1. When printing a document, specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing.
Page 44 2. Loading Paper Pinch the end paper guide and slide it inward to match the standard size. DCT031 When loading A4 or letter size paper, align the paper guide to the following position: DCT871 Fan the paper before loading it in the tray. Load the new paper stack print side down.
Page 45 Loading Paper Check there are no gaps between the paper and the paper guides (both side and end paper guides). DCT049 Carefully push Tray 1 straight into the machine. DCT011 To avoid paper jams, make sure the tray is securely inserted. To deliver the sheets face up, open the rear cover.
Page 46 2. Loading Paper Release the extender locks on both sides of the tray, and then pull out the extender. DCT034 Make sure the extender's inner surface and the scale are aligned. You can adjust the length of the extender in three steps. When using A4 or letter size paper, adjust the length to the position indicated by the mark "...
Page 47: Loading Paper Into Bypass Tray
Loading Paper Attach the tray cover. DCT038 • Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover. only) Loading Paper into Bypass Tray • Do not load paper in the bypass tray unless the message "Ready" is displayed. Open the bypass tray.
Page 48 2. Loading Paper Slide the side guides outward, load paper with the print side up, and then push in until it stops against the machine. DCT013 Adjust the side guides to the paper width. DCT014 To deliver the sheets face up, open the rear cover. DCT037...
Page 49: Specifying Paper Type And Paper Size Using Control Panel
Loading Paper Specifying Paper Type and Paper Size Using Control Panel Specifying the paper type Press the [User Tools] key. DCT845 Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then press the [OK] key.
Page 50 2. Loading Paper Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. Press the [ ], [ ], [ ], or [ ] key to select the desired paper size, and then press the [OK] key.
Page 51: Placing Originals
Placing Originals Placing Originals This section describes the types of originals you use set and how to place them. About Originals Recommended size of originals Exposure glass • Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length •...
Page 52 2. Loading Paper • Originals that are wet with toner or white out Unscannable image area Even if you correctly place originals, margins of a few millimeters on all four sides of the original may not be scanned. Margins when using exposure glass CHZ916 Copier, Fax On printed documents...
Page 53: Placing Originals On The Exposure Glass
Placing Originals Margins when using ADF DCT001 Copier, Fax On printed documents 1. Approx. 4 mm (0.2 inches) 2. Approx. 3 mm (0.1 inches) 3. Approx. 4.3 mm (0.2 inches) Scanner 1. Approx. 0 mm (0 inches) 2. Approx. 0 mm (0 inches) 3.
Page 54: Placing Originals In The Auto Document Feeder
2. Loading Paper Place the original face down on the exposure glass. The original should be aligned to the rear left corner. DCT007 Lower the exposure glass cover. Hold down the cover with your hands when using thick, folded, or bound originals and when the cover cannot be lowered completely.
Page 55 Placing Originals Adjust the guides according to the size of the originals. DCT017 Place the aligned originals face up in the ADF. The last page should be on the bottom. DCT018...
Page 56 2. Loading Paper...
Page 57: Printing Documents
3. Printing Documents Basic Operation Use the printer driver to print a document from your computer. After creating a document, open the [Printing Preferences] dialog box in the document's native application. Change any print settings if necessary. For details about each setting items, click [Help]. When setting changes are completed, click [OK].
Page 58: Canceling A Print Job
3. Printing Documents Start printing. Take out all of the prints from the output tray and place them in Tray 1. To print on the reverse side of the prints, turn them over so that the blank side faces down and place them in Tray 1.
Page 59 Basic Operation Canceling a print job before printing has started Double-click the printer icon on the task tray of your computer. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. • If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled.
Page 60 3. Printing Documents...
Page 61: Copying Originals
4. Copying Originals Copier Mode Screen This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen.
Page 62 4. Copying Originals • The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For details, see page 157 "Administrator Settings".
Page 63: Basic Operation
Basic Operation Basic Operation • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. Press the [Copy] key. DCT848 With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode.
Page 64: Canceling A Copy
4. Copying Originals • To print on paper fed from Tray 1, remove the paper loaded in the bypass tray. Otherwise, the paper in the bypass tray is fed first. • [Sort] and [Duplex/Combine] cannot be used with the bypass tray. •...
Page 65: Making Enlarged Or Reduced Copies
Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 (mainly Europe and Asia) 50%, 71% A4 A5, 82% B5 JIS A5, 93%, 122% A5 B5 JIS, 141% A5 A4, 200%,...
Page 66 4. Copying Originals Press [Reduce], [Enlarge], or [Zoom]. For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom], specify the desired ratio using the number keys. Press the [OK] key.
Page 67: Making Combined/2-Sided Copies
Making Combined/2-sided Copies Making Combined/2-sided Copies This section describes how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
Page 68 4. Copying Originals Original Copy Left to Right Top to Bottom Left to Right Top to Bottom DCT002 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. • Comb. 2 on 1 Original Copy Top to Top...
Page 69 Making Combined/2-sided Copies Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top Top to Bottom, Top to Bottom DCT003 Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top Top to Bottom, Top to Bottom DCT004...
Page 70: Specifying Combined And 2-Sided Copies
4. Copying Originals Original Copy Top to Top Top to Bottom Top to Top Top to Bottom CMF261 Specifying Combined and 2-sided Copies Press the [Copy] key. DCT848 With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode.
Page 71 Making Combined/2-sided Copies • After you place the originals, press the [Start] key within the time specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 157 "Administrator Settings".
Page 72: Copying Both Sides Of An Id Card Onto One Side Of Paper
4. Copying Originals Copying Both Sides of an ID Card onto One Side of Paper This section describes how to copy the front and back sides of an ID card or other small documents onto either side of a sheet of paper. When copying onto A4 paper, you can copy documents that are smaller than A5.
Page 73: Copying An Id Card
Copying Both Sides of an ID Card onto One Side of Paper Enter the horizontal length (Horiz.) of the card to be placed on the exposure glass, and then press the [OK] key. Enter the vertical length (Vert.) of the card to be placed on the exposure glass, and then press the [OK] key.
Page 74 4. Copying Originals Press the [Start] key. DCT847 Within 60 seconds, place the original back side down with the upper-left corner on the exposure glass, and then press the [Start] key. • After you place the originals, press the [Start] key within the time specified in [System Auto Reset Timer].
Page 75: Specifying The Scan Settings
Specifying the Scan Settings Specifying the Scan Settings This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. Press the [Density] key.
Page 76 4. Copying Originals Specifying the Original Type Press the [Image Quality] key. DCT875 Press the [ ], [ ], [ ], or [ ] key to select the desired document type, and then press the [OK] key. • You can change the machine's default [Original Type] setting to always make copies with a specific document type.
Page 77: Scanning Originals
5. Scanning Originals Scanner Mode Screen This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen.
Page 78: Registering Scan Destinations
5. Scanning Originals Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
Page 79 Registering Scan Destinations Scan to E-mail Settings Item Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination.
Page 80 5. Scanning Originals Item Setting Description File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. Scan Size Optional Select the scanning size for the original from A5, B5, A4, Executive, Half Letter, Letter, Legal, 16K, or...
Page 81 Registering Scan Destinations Item Setting Description Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Hostname or IP Address Required Name or IP address of the FTP server. Can contain up to 64 characters.
Page 82 5. Scanning Originals Scan to Folder Settings Item Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination.
Page 83: Modifying Scan Destinations
Registering Scan Destinations Item Setting Description File Format (Color/Gray Required File format of the scanned file when scanning in color. Scale) PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File Format (Black & White) Required File format of the scanned file when scanning in black and white.
Page 84: Deleting Scan Destinations
5. Scanning Originals Select the entry to modify, and then click [Change]. Modify settings as necessary. Enter the administrator password if required. Click [Apply]. Close the Web browser. • You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination] page.
Page 85: Basic Operation
Basic Operation Basic Operation Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).
Page 86 5. Scanning Originals Press the [Address Book] key or [Dest.]. Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator settings is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 157 "Administrator Settings".
Page 87 Basic Operation • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. • You can configure the machine to scan documents in black and white, color, or grayscale by changing the [Scanning Mode] setting under scan settings. For details, see page 133 "Scanner Features Settings".
Page 88: Basic Operation For Scan To Usb
5. Scanning Originals Using the [Pause/Redial] key Press the [Pause/Redial] key to select the last used destination. DCT877 • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel.
Page 89 Basic Operation Insert your USB flash disk into the USB flash disk port. DCT039 "Loading..." appears on the display. Wait until the display changes to show "Save Scn Data to USB" (the duration depends on your USB flash disk). Place the original on the exposure glass or in the ADF. If necessary, configure advanced scan settings.
Page 90: Specifying The Scan Settings
5. Scanning Originals Specifying the Scan Settings When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings for the current job using the control panel. Specifying the Scanning Size According to the Size of the Original This section describes how to specify the scanning size according to the size of the current original.
Page 91: Specifying Resolution
Specifying the Scan Settings Press the [Density] key. DCT874 Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level. For details, see page 133 "Scanner Features Settings".
Page 92: Scanning From A Computer
5. Scanning Originals Scanning from a Computer Scanning from a computer (TWAIN scanning and WIA scanning) allows you to operate the machine from your computer and scan originals into your computer directly. DCT066 1. Your Computer (TWAIN driver already installed) Instruct the machine to start scanning the original that is set on the machine.
Page 93 Scanning from a Computer On the [Start] menu, point to [All Programs], point to [Microsoft Office], point to [Microsoft Office Tools], and then click [Microsoft Office Document Scanning]. Click [Scanner…].
Page 94 5. Scanning Originals Select the scanner you want to use. Select the [Show scanner driver dialog before scanning] check box. Click [OK]. Click the Scan button. The scanner driver dialog box appears.
Page 95 Scanning from a Computer Click [Scan]. Click [Close]. Settings you can configure in the TWAIN dialog box DAC525 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2.
Page 96 5. Scanning Originals 3. Original type According to your original, select a setting from the list of options detailed below, or select [Custom...] to configure your own scan settings. "Mode:", "Resolution:", and "Size:" under "Scan Configuration" will change according to the Original type setting you selected here. •...
Page 97: Basic Operation For Wia Scanning
Scanning from a Computer Basic Operation for WIA Scanning Place the original. On the [Start] menu, click [Devices and Printers]. Right-click the icon of the printer model you want to use, and then click [Start scan]. Configure the scan settings as required, and then click [Scan].
Page 98 5. Scanning Originals...
Page 99: Sending And Receiving A Fax
6. Sending and Receiving a Fax Fax Mode Screen This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen.
Page 100: Setting The Date And Time
6. Sending and Receiving a Fax Setting the Date and Time Press the [User Tools] key. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key.
Page 101: Entering Characters
Entering Characters Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys. •...
Page 102: Registering Fax Destinations
6. Sending and Receiving a Fax Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel. For entering characters, see "Entering Characters". The Address Book can also be edited using Web Image Monitor. •...
Page 103 Registering Fax Destinations Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to 8) or Speed Dial number (1 to 100) using the number keys. If a destination is already registered for the input number, the fax number and fax name registered for that number appear.
Page 104 6. Sending and Receiving a Fax Press the [ ] or [ ] key to select [Fax No.], and then modify the fax number (up to 40 characters). If you want to delete the fax number, press the [ ] key until the current number is deleted. Press the [ ] or [ ] key to select [Name], and then modify the fax name (up to 20 characters).
Page 105: Sending A Fax
Sending a Fax Sending a Fax • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode There are two transmission modes: Memory Transmission and Immediate Transmission. Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once. This is convenient when you are in a hurry and want to take the document away from the machine.
Page 106: Basic Operation For Sending A Fax
6. Sending and Receiving a Fax Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK] key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. Press the [User Tools] key to return to the initial screen.
Page 107 Sending a Fax Press the [Start] key. DCT847 • Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. In this case, re-enter the number within 60 seconds, press [OK], and then press the [Start] key.
Page 108: Canceling A Fax
6. Sending and Receiving a Fax • When in Memory Transmission mode, the machine's memory may become full while scanning the originals. In this case, the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully. •...
Page 109: Specifying The Fax Destination
Sending a Fax Press the [Clear/Stop] key. DCT846 • If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal. • Using [Delete TX Standby File] in [Fax Features], you can delete files waiting to be sent. Select [Delete Selected File] to delete the corresponding file.
Page 110 6. Sending and Receiving a Fax Specifying the destination using the One Touch buttons Press the [Facsimile] key. DCT849 Press the One Touch button to which the desired Quick Dial entry is registered. For registering the Quick Dial entries, see page 100 "Registering Fax Destinations". Press the [Shift] key if you want to use Quick Dial entries Nos.
Page 111 Sending a Fax Specifying the destination using Speed Dial Press the [Facsimile] key. DCT849 Press the [Address Book] key. DCT876 Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its registration number or name, use the following procedure: •...
Page 112 6. Sending and Receiving a Fax • You can check the registered names and fax numbers by printing a report. For printing the Speed Dial list, see page 148 "Printing Lists/Reports". Specifying the destination using the broadcast function You can send a fax to multiple destinations (up to 100 destinations) simultaneously. Faxes are sent to destinations in the order they were specified.
Page 113: Useful Sending Functions
Sending a Fax This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination each time. Press the [Facsimile] key. DCT849 Press the [Pause/Redial] key. DCT877 Useful Sending Functions You can check the status of the other party's machine easily before sending a fax by using the On Hook Dial function.
Page 114 6. Sending and Receiving a Fax • The On Hook Dial function cannot be used when [Fax Number Confirmation] under administrator settings is enabled. Place the original on the exposure glass or in the ADF. If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass. Press the [Facsimile] key.
Page 115 Sending a Fax If you hear a high pitched tone, press the [Start] key. DCT847 If [Operation] is set to [Easy Mode], Step 6 does not apply. If the original is placed on the exposure glass, press [TX], and then press the [Start] key. •...
Page 116: Specifying The Scan Settings
6. Sending and Receiving a Fax If you hear a high pitched tone, press the [Start] key. DCT847 If [Operation] is set to [Easy Mode], proceed to Step 8. If the original is placed on the exposure glass, press [TX], and then press the [Start] key. Replace the handset.
Page 117: Specifying The Resolution
Sending a Fax • You can change the machine's default [Density] setting to always scan with a specific density level. For [Density], see page 135 "Fax Transmission Features Settings". Specifying the resolution This section describes how to specify the scan resolution for the current job. There are three resolution settings: Standard Select this when the original is a printed or typewritten document with normal-sized characters.
Page 118: Using The Fax Function From A Computer (Pc Fax)
6. Sending and Receiving a Fax Using the Fax Function from a Computer (PC FAX) This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document.
Page 119: Configuring Transmission Settings
Using the Fax Function from a Computer (PC FAX) • To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing mode from pulse to tone temporarily. • To delete an entered destination, select the destination in [Destination List:], and then click [Delete from List].
Page 120 6. Sending and Receiving a Fax Opening the PC FAX address book This section describes how to open the PC FAX address book. On the [Start] menu, click [Devices and Printers]. Right-click the PC FAX driver icon, and then click [Printing Preferences...]. Click the [Address Book] tab.
Page 121: Editing A Fax Cover Sheet
Using the Fax Function from a Computer (PC FAX) Importing PC FAX Address Book data PC FAX Address Book data can be imported from files in CSV format. You can import address book data from other applications if the data is saved as a CSV file. Follow this procedure to import PC FAX Address Book data.
Page 122: Receiving A Fax
6. Sending and Receiving a Fax Receiving a Fax • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low. •...
Page 123 Receiving a Fax Press the [User Tools] key. DCT845 Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Switch Reception Mode], and then press the [OK] key.
Page 124: Forwarding Or Storing Faxes In Memory
6. Sending and Receiving a Fax Receiving a fax in Fax Only mode When the reception mode is set to Fax Only mode, the machine automatically answers all incoming calls in fax reception mode. • You can specify the number of times the machine rings before answering a call in the [Number of Rings] setting under [Fax Features].
Page 125: Forwarding Settings
Receiving a Fax • This function is available for the Type 5 and 6 models only. • The table below shows what happens after forwarding succeeds or fails depending on the machine’s configuration. Forwarding [Print Received File] Results Success Automatic The machine prints out the fax and deletes it from memory.
Page 126 6. Sending and Receiving a Fax Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key. Press the [ ] or [ ] key to select [Reception File Processing], and then press the [OK] key.
Page 127: Printing Out Faxes Stored In Memory
Receiving a Fax Press the [ ] or [ ] key to select [Automatic] or [Manual], and then press the [OK] key. • [Automatic]: Automatically print out the received faxes and delete from memory. • [Manual]: Store the received faxes in memory for later manual printing. Press the [User Tools] key to return to the initial screen.
Page 128: Lists/Reports Related To Fax
6. Sending and Receiving a Fax Lists/Reports Related to Fax The lists and reports related to the fax function are as follow: • Fax Journal Prints a fax transmission and reception journal for the last 100 jobs. • TX Status Report Prints out the latest Transmission result.
Page 129: Configuring The Machine Using The Control Panel
7. Configuring the Machine Using the Control Panel Basic Operation There are two main ways to access the machine settings: • Press the [User Tools] key to access the System or Network settings. • Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings. To check which category the function you want to configure belongs to, see page 129 "Menu Chart".
Page 130 7. Configuring the Machine Using the Control Panel To confirm setting items and values displayed, press the [OK] key. To go back to the previous item, press the [Escape] key. • To return to the initial screen, press the [Escape] key the same amount of times as the number of selected items, or press the [User Tools] key once.
Page 131: Menu Chart
Menu Chart Menu Chart This section lists the parameters included in each menu. For details about configuring the machine using Web Image Monitor, see page 163 "Configuring the Machine Using Utilities". • Some items might not appear depending on the model type or machine's configuration. •...
Page 132: Copier Features Settings
7. Configuring the Machine Using the Control Panel Copier Features Settings Select Paper Tray Select the paper tray used for copying. Default: [Tray 1] • Tray 1 • Bypass Tray Sort Configures the machine to sort the output pages into sets when making multiple copies of a multi- page document (P1, P2, P1, P2...).
Page 133 Copier Features Settings 50%, 71% (A4->A5), 82% (B5J->A5), 93%, 100%, 122% (A5->B5J), 141% (A5->A4), 200%, 400% (mainly North America) 50%, 65% LT->HLT, 78% LG->LT, 93%, 100%, 129% HLT->LT, 155% HLT->LG, 200%, 400% • Zoom 25-400% Duplex/Combine Specifies combined copying. Select a copy mode according to your original and how you want the copy outputs to appear.
Page 134 7. Configuring the Machine Using the Control Panel Copies eight 1-sided pages on four 2-sided pages. • Portrait: L to R, T to T • Portrait: L to R, T to B • Portrait: T to B, T to T •...
Page 135: Scanner Features Settings
Scanner Features Settings Scanner Features Settings Scan Size Specifies the scanning size according to the size of the original. Default: (mainly Europe and Asia) [A4] (mainly North America) [8 1/2 × 11] • 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, 16K, Custom Size Scanning Mode Specifies the scanning mode using the control panel.
Page 136 7. Configuring the Machine Using the Control Panel Resolution Specifies the resolution for scanning the original. Default: [300 × 300dpi] • 100 × 100dpi • 150 × 150dpi • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi •...
Page 137: Fax Transmission Features Settings
Fax Transmission Features Settings Fax Transmission Features Settings Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. • On Select this when using Immediate Transmission. •...
Page 138 7. Configuring the Machine Using the Control Panel preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals. Default: [On] • Off • On Print Fax Header Sets the machine to add a header to every fax you send. The header includes the current date and time, user fax name and fax number of the machine, job ID, and page information.
Page 139: Fax Features Settings
Fax Features Settings Fax Features Settings Reception Settings Specifies the settings for receiving a fax. • Switch Reception Mode Specifies the reception mode. Default: [Fax Only] • Fax Only The machine automatically answers all incoming calls in fax reception mode. •...
Page 140 7. Configuring the Machine Using the Control Panel You can select and delete received faxes. • Delete All Files • Reception File Processing Sets the machine to store received faxes into memory for printing or forward them to a preset destination.
Page 141 Fax Features Settings Communication Settings • ECM Transmission Sets the machine to automatically resend parts of the data that are lost during transmission. Default: [On] • Off • On • ECM Reception Sets the machine to automatically receive parts of the data that are lost during reception. Default: [On] •...
Page 142 7. Configuring the Machine Using the Control Panel • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps Report Print Settings • Print TX Status Report Sets the machine to print a transmission report automatically after a fax transmission. When the machine is in Immediate Transmission mode, the image of the original will not be reproduced on the report, even if [Error Only (Image Attached)] or [Every TX (Image Attached)] is selected.
Page 143 Fax Features Settings • Advanced Mode If you select [Advanced Mode], you can specify whether to send or receive faxes after pressing the [Start] key.
Page 144: Address Book Settings
7. Configuring the Machine Using the Control Panel Address Book Settings Quick Dial Dest. Specifies the fax number and name for Quick Dial entries. You can register up to 8 Quick Dial entries. • No. Specifies the Quick Dial number. •...
Page 145: System Settings
System Settings System Settings Adjust Sound Volume Specifies the volume of the sounds produced by the machine. Default: [Low] for [Panel Key Sound], and [Middle] for other parameters. • Panel Key Sound Specifies the volume of the beep that sounds when a key is pressed. •...
Page 146 7. Configuring the Machine Using the Control Panel • Middle • High Tray Paper Settings Paper Size: Tray 1 Specifies the paper size for Tray 1. Default: (mainly Europe and Asia) [A4] (mainly North America) × 11] • A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 16K (197 ×...
Page 147 System Settings I/O Timeout • USB Specifies how many seconds the machine waits for print data, if the data is interrupted while it is being sent from the computer via USB. If the machine does not receive any more data within the time specified here, the machine only prints the data it has received.
Page 148 7. Configuring the Machine Using the Control Panel Default: [Off] • Off • On Toner Saving Sets the machine to print using a reduced amount of toner (for prints made by the copier function only). Default: [Off] • Off • On Toner End Option This setting is used to monitor the toner level.
Page 149 System Settings Low Humidity Mode When the machine is used in a low humidity environment, black stripes with a few millimeters width may appear. Selecting [On] should prevent such black stripes from appearing. Default: [Off] • On • Off Image Density Adjusts the density of printing.
Page 150: Printing Lists/Reports
7. Configuring the Machine Using the Control Panel Printing Lists/Reports Printing the Configuration Page Press the [User Tools] key. DCT845 Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key. Press [Yes] in the confirmation screen.
Page 151 Printing Lists/Reports Fax Speed Dial Dest. List Prints a list of Speed Dial entries. • Sort by Speed Dial No. Prints the list with the entries sorted by Speed Dial registration number. • Sort by Name Prints the list with the entries sorted by name. Scanner Dest.
Page 152: Printer Features Settings
7. Configuring the Machine Using the Control Panel Printer Features Settings List/Test Print Prints lists showing configurations on the machine. • Config. Page Prints general information and the current configurations of the machine. • Menu List Prints the machine's function menus. •...
Page 153 Printer Features Settings • Blank Page Print Sets the machine to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off]. Note that this setting has lower priority than the printer driver's blank page setting. Default: [On] •...
Page 154 7. Configuring the Machine Using the Control Panel • Font Pitch Specifies the number of characters per inch you want to use for the default font between 0.44 and 99.99 in 0.01 increments. This setting is effective only for fixed-space fonts. Default: 10.00 pitch •...
Page 155: Network Settings
Network Settings Network Settings • Depending on the settings you change, the machine might need to be restarted. Ethernet • MAC Address Displays the machine's MAC address. • Ethernet Speed Displays the current Ethernet speed setting. • 100Mbps Full Duplex •...
Page 156 7. Configuring the Machine Using the Control Panel Select the mode that appears if the [Wi-Fi] key is pressed. Default: [Infrastructure Mode] • Infrastructure Mode • Ad-Hoc Mode • Wi-Fi Status Displays the current connection status. • MAC Address Displays the machine's MAC address. •...
Page 157 Network Settings Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network environment. • IP Address Method Displays the IP address acquisition method. • IP Not Ready • DHCP • Auto IP • Manual Config. • Default IP IPv6 Configuration •...
Page 158 7. Configuring the Machine Using the Control Panel Displays the IPv6 stateless addresses obtained from a Router Advertisement. • Stateless Address 1 • Stateless Address 2 • Stateless Address 3 • Stateless Address 4 • Link-local Address Displays the IPv6 link local address. •...
Page 159: Administrator Settings
Administrator Settings Administrator Settings Set Date/Time Sets the date and time of the machine’s internal clock. • Set Date Specifies the date of the machine’s internal clock. Only dates that correspond with the year and month can be set. Incompatible dates will be refused.
Page 160 7. Configuring the Machine Using the Control Panel To configure this setting, contact your telephone company and select the setting based on your telephone line. Selecting a wrong setting may cause failures in fax transmissions. [Dial Phone (20PPS)] may not appear depending on the country setting of the machine. Default: [Push Phone] •...
Page 161 Administrator Settings Energy Saver Mode Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to reduce power consumption. The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when any key is pressed. •...
Page 162 7. Configuring the Machine Using the Control Panel • Africa Country Selects the country in which the machine is used. The country you specify determines the time and date display format and the default values of the fax transmission-related settings. Make sure to select the country code correctly.
Page 163 Administrator Settings Do not forget this password. • On (0000 to 9999) • Off IPsec Selects whether to enable or disable IPsec. This function appears only when a password is specified under [Admin. Tools Lock]. Default: [Inactive] • Active • Inactive Fax Number Confirmation Sets the machine to require a fax number to be entered twice when specifying a destination manually.
Page 164 7. Configuring the Machine Using the Control Panel...
Page 165: Configuring The Machine Using Utilities
8. Configuring the Machine Using Utilities Using Web Image Monitor • To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or wireless LAN settings. For details, see page 153 "Network Settings" or see page 176 "Configuring the Network Settings".
Page 166: Displaying Top Page
8. Configuring the Machine Using Utilities Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. Launch the Web browser. In the Web browser's address bar, enter "http://(machine’s IP address)/" to access the machine.
Page 167: Changing The Interface Language
Displaying Top Page 4. Main area Displays the contents of the item selected in the menu area. Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the main area to update the information. Click the Web browser's [Refresh] button to refresh the entire browser screen.
Page 168: Checking The System Information
8. Configuring the Machine Using Utilities Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Status Tab Item Description...
Page 169: Counter Tab
Checking the System Information Counter Tab Page Counter Item Description Printer Shows the following for pages printed using the printer function: • Total number of pages printed using the printer function, and lists/ reports printed from the [List/Test Print] menu under [Printer Features] •...
Page 170: Machine Information Tab
8. Configuring the Machine Using Utilities Machine Information Tab Machine Information Item Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine. Machine ID Shows the identification number of the machine. Fax Card Shows that a fax card is installed.
Page 171: Configuring The System Settings
Configuring the System Settings Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Toner Management], [Interface] and [Shortcut to Function]. Sound Volume Adjustment Tab Sound Volume Adjustment Item...
Page 172: Copier Tab
8. Configuring the Machine Using Utilities Bypass Tray Item Description Paper Size Select the paper size for the bypass tray from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 ×...
Page 173: Fax Tab
Configuring the System Settings Fax Tab Fax Number Confirmation Item Description Fax Number Enable this setting to configure the machine to require a fax number to be Confirmation entered twice when specifying a destination manually. This setting appears only when the administrator password is set in the [Administrator] page.
Page 174: Toner Management Tab
8. Configuring the Machine Using Utilities Toner Management Tab Toner Saving Item Description Toner Saving Enable this setting to print using a reduced amount of toner when printing out copies. Supply End Option Item Description Supply End Option This setting is used to monitor the toner level. •...
Page 175: Shortcut To Function Tab
Configuring the System Settings Shortcut to Function Tab Shortcut to Function Item Description Shortcut to Function Assigns one of the following functions to the [Shortcut to Func.] key on the Settings control panel. • [ID Card Copy Mode] • [Fax Immediate TX] •...
Page 176: Registering Destinations
8. Configuring the Machine Using Utilities Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. Up to 100 scan destinations and 108 fax destinations (8 Quick Dial and 100 Speed Dial destinations) can be registered. See the scan and fax sections for more information on registering destinations. •...
Page 177: Configuring The Fax Received File
Configuring the Fax Received File Configuring the Fax Received File You can print or delete received faxes. • Print Selected File You can select and print received faxes. • Delete Selected File You can select and delete received faxes. • Delete All Files You can delete all received faxes.
Page 178: Configuring The Network Settings
8. Configuring the Machine Using Utilities Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Wireless]. •...
Page 179: Ipv6 Configuration Tab
Configuring the Network Settings IPv6 Configuration Tab IPv6 Item Description IPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment. In this case, use the control panel to disable [IPv6] under network settings. When disabled, [DHCP], [Manual Configuration Address], [Prefix Length], and [Gateway Address] below cannot be configured.
Page 180: Dns Tab
8. Configuring the Machine Using Utilities Item Description Max. E-mail Size Select the maximum size of scan files that can be attached to an e-mail message (1 to 5 MB, or no limit). Select to enable the Scan to FTP feature. Folder Select to enable the Scan to Folder feature.
Page 181: Auto E-Mail Notification Tab
Configuring the Network Settings Item Description Secondary DNS Server Enter the IPv4 address of the secondary DNS. Domain Name Enter the IPv4 domain name for the machine. Can contain up to 32 characters. IPv6 DNS Method Select whether to specify the domain server manually or have the machine obtain its DNS information automatically.
Page 182: Snmp Tab
8. Configuring the Machine Using Utilities Item Description Replace Print Cartridge Select to send an alert e-mail to the specified address if toner runs out. Out of Paper Select to send an alert e-mail to the specified address if paper runs out. Call Service Select to send an alert e-mail to the specified address if the machine requires servicing.
Page 183: Smtp Tab
Configuring the Network Settings System Item Description Location Enter the location of the machine. The location entered here is displayed on the main page. Can contain up to 64 characters. Contact Enter the contact information of the machine. The contact information entered here is displayed on the main page.
Page 184: Pop3 Tab
8. Configuring the Machine Using Utilities Item Description Time Zone Select a time zone according to your geographic location. Selecting a different time zone may cause transmission date and time to be incorrect for email sent by the Scan to E-mail function, even when the machine's clock is set correctly.
Page 185 Configuring the Network Settings Item Description Channel Displays the channel information of the current wireless LAN settings if [Ad- Hoc] is selected for [Communication Mode]. Wireless Signal Status Displays the strength of the wireless signal that is being received. Wireless Specifies whether or not to use the wireless LAN.
Page 186 8. Configuring the Machine Using Utilities Item Description WEP Key Enter the WEP key. The number and type of characters you can enter vary depending on the length and format selected for the key. See the following: • WEP key length: [64bit], Format: [Hexadecimal] WEP key max length: 10 characters (0-9, A-F, a-f) •...
Page 187: Configuring The Ipsec Settings
Configuring the IPsec Settings Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. IPsec Global Settings Tab Item Description...
Page 188 8. Configuring the Machine Using Utilities Item Description Status Displays the status of the IPsec policy as "Active" or "Inactive". To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page. IP Policy Settings Item Description...
Page 189 Configuring the IPsec Settings IPsec Settings Item Description Encapsulation Type Specify the encapsulation type from the following: • [Transport]: Select this mode to secure only the payload section of each IP packet when communicating with IPsec compliant devices. • [Tunnel]: Select this mode to secure every section of each IP packet. We recommend this type for communication between security gateways (such as VPN devices).
Page 190 8. Configuring the Machine Using Utilities Item Description Key Perfect Forward Select whether to enable or disable PFS (Perfect Forward Secrecy). Secrecy IKE Settings Item Description IKE Version Displays the IKE version. Encryption Algorithm Specify the encryption algorithm from the following: [DES], [3DES], [AES-128], [AES-192], [AES-256] Authentication Specify the authentication algorithm from the following:...
Page 191: Printing Lists/Reports
Printing Lists/Reports Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration. Fax Journal Prints a fax transmission and reception journal for the last 50 jobs.
Page 192: Configuring The Administrator Settings
8. Configuring the Machine Using Utilities Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], and [Energy Saver Mode]. Administrator Tab Administrator Settings Item...
Page 193: Backup Setting Tab
Configuring the Administrator Settings Backup Setting Tab • When sending the machine for repair, it is important that you create backup files in advance. The machine's settings are returned to the default after repair. Backup Setting Item Description Back up Network Backs up settings configured under the [Network Settings] and Settings [Administrator Tools].
Page 194: Set Date/Time Tab
8. Configuring the Machine Using Utilities Restore Setting Item Description File to Restore Enter the path and name of the file to restore, or click [Browse...] to select the file. Follow the procedure below to restore configuration backup files. Click [Browse...]. Navigate to the directory containing the backup file to restore.
Page 195: Energy Saver Mode Tab
Configuring the Administrator Settings Item Description min. (0-59) Enter the current minute (0-59). Energy Saver Mode Tab Energy Saver Mode Item Description Energy Saver Mode 1 Select [Active] to set the machine to enter Energy Saver mode 1 if the machine has been idle for about 30 seconds.
Page 196 8. Configuring the Machine Using Utilities...
Page 197: Maintaining The Machine
9. Maintaining the Machine Replacing the Print Cartridge • Toner levels are not displayed for Type 1, 2 and 3 models. Replace the print cartridge if the printed image becomes pale or blurred. • If "Replacement Required: Print Cartridge" is displayed in the control panel, replace the print cartridge by following the procedure described below.
Page 198 9. Maintaining the Machine Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. DCT026 Carefully push up the front cover until it closes.
Page 199: Cautions When Cleaning
Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.
Page 200: Cleaning The Inside Of The Machine
9. Maintaining the Machine Cleaning the Inside of the Machine Open the front cover, and then carefully lower it. Carefully pull out the print cartridge horizontally, holding its center. DCT024 Use a cloth to wipe the inside of the machine toward and away from yourself. DCT040 Wipe carefully so as not to touch any protrusions inside the machine.
Page 201: Cleaning The Exposure Glass
Cleaning the Exposure Glass Cleaning the Exposure Glass Lift the exposure glass cover. Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
Page 202: Cleaning The Auto Document Feeder
9. Maintaining the Machine Cleaning the Auto Document Feeder Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
Page 203: 10. Troubleshooting
10. Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution • Make sure that the power plug is firmly inserted into the wall outlet. The power cord is not The machine does not turn on.
Page 204: Paper Feed Problems
10. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Solution Paper does not feed smoothly. • Use supported types of paper. See page 35 "Supported Paper".
Page 205: Removing Printing Jams
Paper Feed Problems Problem Solution Paper gets wrinkles. • Paper is damp. Use paper that has been stored properly. • Paper is too thin. See page 35 "Supported Paper". • If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps.
Page 206 10. Troubleshooting Removing Jammed Paper from Tray 1 Pull Tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it carefully. DCT012 Carefully slide Tray 1 back in until it stops. Open the front cover, and then carefully lower it. DCT027 Carefully pull out the print cartridge horizontally, holding its center.
Page 207 Paper Feed Problems Lifting the guide plate, remove the jammed paper carefully. DCT025 Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. DCT026 Carefully push up the front cover until it closes. DCT028 If the error display continues to appear, perform the procedure described in "Opening the Rear Cover to Remove Jammed Paper".
Page 208 10. Troubleshooting Removing Jammed Paper from the Bypass Tray • Since the temperature around the guide is high, wait for it to cool before checking for jammed paper. If paper is jammed in the bypass tray input area, remove the jammed paper carefully. DCT015 Close the bypass tray.
Page 209 Paper Feed Problems Open the fusing cover. DCT035 Push the levers on the sides down with your thumbs. DCT036 Remove the jammed paper carefully. DCT068 Push the levers on the sides up with your thumbs. Close the fusing cover.
Page 210: Removing Scanning Jams
10. Troubleshooting Close the rear cover. DCT023 Removing Scanning Jams Open the ADF cover. DCT019 Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may tear. DCT021...
Page 211 Paper Feed Problems Close the ADF cover. DCT020 Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. DCT010 Close the ADF.
Page 212: Print Quality Problems
10. Troubleshooting Print Quality Problems Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with the Make sure that the machine is on a level surface. Place the machine's location.
Page 213: Printer Problems
Printer Problems Printer Problems Problem Solution An error occurs. If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. • Check whether other applications are operating. Close any other applications, as they may be interfering with printing.
Page 214: Print Positions Do Not Match Display Positions
10. Troubleshooting Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the position displayed on the computer screen, the cause may be one of the following. Possible Cause Solution Page layout settings are not configured properly. Check that the page layout settings are properly configured in the application.
Page 215: Copier Problems
Copier Problems Copier Problems Problem Solution Photocopied paper is blank. The original was placed with the front and back reversed. See page 49 "Placing Originals". Copied pages are too dark or too Adjust the image density. light. Copied pages do not look the same Select the correct scan mode according to the type of original.
Page 216: Scanner Problems
10. Troubleshooting Scanner Problems Problem Solution The scanned image is dirty. • The scanning part is dirty. • Before placing originals on the exposure glass, make sure that toner or correction fluid is dry. The scanned image is distorted or The original was moved during scanning.
Page 217: Fax Problems
Fax Problems Fax Problems When an error code appears on the fax journal or transmission status report The table below describes the meaning of error codes that appear under "Results" on the fax journal or transmission status report, and what to do when a particular error code appears. "X"...
Page 218 10. Troubleshooting Error Code Solution An error occurred while sending a fax. • Confirm that the telephone line is properly connected to the machine. • Disconnect the telephone line from the machine, and 1XXX32 to 1XXX84 connect a standard telephone in its place. Confirm that you can make calls using the telephone.
Page 219: Error And Status Messages On The Screen
Error and Status Messages on the Screen Error and Status Messages on the Screen Messages are listed in alphabetical order in the table below. "X" indicates the parts of the messages that appear differently depending on a specific situation, such as the paper sizes, paper types, or tray names.
Page 220 10. Troubleshooting Message Causes Solutions Available: IDCard ID card copy could not be Specify the A4, A5, A6, 8.5 × 11 or Copy A4/A5/ performed because the tray 5.5x8.5 for the tray selected for printing A6/8.5x11/5.5x8. does not contain the valid size copies.
Page 221 Error and Status Messages on the Screen Message Causes Solutions Dest. is not No Quick Dial entry is • Press a different One Touch button. Programmed associated with the One Touch • Assign a registered destination to the button you pressed. One Touch button.
Page 222 10. Troubleshooting Message Causes Solutions Memory Almost Full Memory has almost reached If several originals are still to be scanned, capacity during sort copy. it is recommended to start printing now, and copy the remaining originals separately. If originals are being scanned from the ADF, remove any remaining pages from the ADF.
Page 223 Error and Status Messages on the Screen Message Causes Solutions Network is not Ready A scanned file could not be sent Wait until the machine receives the IP because the machine has not address information completely, and then received IP address information try the operation again.
Page 224 10. Troubleshooting Message Causes Solutions Scan (USB) The USB cable was Reconnect the USB cable properly, and Disconnected disconnected while scanning then try the operation again. from a computer. Server Connection A scanned file could not be sent Confirm that the destination is registered Failed because the destination could correctly, and then try the operation again.
Page 225 Error and Status Messages on the Screen Message Causes Solutions TX Comm. Error A transmission error occurred, If the [Auto Redial] setting is enabled, the and the fax could not be machine will redial the number and try transmitted correctly. again.
Page 226 10. Troubleshooting...
Page 227: 11. Appendix
11. Appendix Notes About the Toner • Proper operation cannot be guaranteed if any third-party toner is used. • Depending on printing conditions, there are cases where the printer cannot print the number of sheets indicated in the specifications. • When operating the machine for the first time, use the print cartridge supplied with this machine. If this cartridge is not initially used, the following problems may occur: •...
Page 228: Moving And Transporting The Machine
11. Appendix Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances. Repack the machine in its original packing materials when moving it over a long distance. • Be sure to disconnect all cables from the machine before transporting it. •...
Page 229: Consumables
Consumables Consumables Print Cartridge Print cartridge Average printable number of pages per cartridge Black 1,500 pages, 2,600 pages *1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 with the image density set as the factory default. ISO/IEC 19752 is an international standard for measurement of printable pages, set by the International Organization for Standardization.
Page 230: Specifications Of The Machine
11. Appendix Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning using the exposure glass 216 mm × 297 mm (8.5 × 11.7 inches) Maximum paper size for scanning using the ADF 216 mm ×...
Page 231 Specifications of the Machine Paper type Plain Paper (65-99 g/m (17-26 lb.)), Recycled Paper (75-90 g/m (20-24 lb.)), Thin Paper (52-64 g/m (14-17 lb.)), Thick Paper (100-130 g/m (26.6-34 lb.)) Paper input capacity • Tray 1 150 sheets (70 g/m , 19 lb.) •...
Page 232: Printer Function Specifications
11. Appendix Machine dimensions (Width × Depth × Height) • Type 1, Type 3 402 × 360 × 252 mm (15.8 × 14.2 × 10.1 inches) • Type 2, Type 4, Type 5, Type 6 402 × 360 × 293 mm (15.8 × 14.2 × 11.5 inches) Weight (machine body with consumables) •...
Page 233: Scanner Function Specifications
Specifications of the Machine Printing: 600 × 600 dpi • ADF Scanning: 600 × 300 dpi Printing: 600 × 600 dpi First copy speed (A4/Letter, at 23 °C, 71.6 °F) 32 seconds or less Multiple copy speed Countries other than European countries 22 pages per minute Reproduction ratio (mainly Europe and Asia)
Page 234: Fax Function Specifications
11. Appendix Maximum resolution when scanning from a computer (WIA) 600 × 600 dpi ADF throughput Black and white: 64 mm per second Color: 22 mm per second Interface • Scanning from the control panel Ethernet (10BASE-T, 100BASE-TX), USB2.0, Wi-Fi •...
Page 235 Specifications of the Machine 8 items • Number of redials for Fax...
Page 236: Trademarks
11. Appendix Trademarks Firefox is a registered trademark of the Mozilla Foundation. Microsoft, Windows, Windows Server, Windows Vista, and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 237 Trademarks • The product names of Windows 8.1 are as follows: ® ® Microsoft Windows ® ® Microsoft Windows 8.1 Pro ® ® Microsoft Windows 8.1 Enterprise • The product names of Windows Server 2003 are as follows: ® ® Microsoft Windows Server 2003 Standard Edition...
Page 238 11. Appendix...
Page 239: Index
INDEX 2-sided copies............Energy saver mode..........ENERGY STAR program........Enlarge..............Address book........76, 100, 142 Enlarged or reduced copies......... Address book (PC FAX)........Entering characters..........ADF (Auto Document Feeder)......Error messages............ Administrator password........9, 190 Exposure glass............. Administrator settings......... 157, 190 Exterior..............
Page 240 Reset settings............Resolution............89, 115 Machine information........... Restore settings............ Manual IP address..........Memory reception..........Memory transmission.......... Scan destinations...... 76, 81, 82, 85, 174 Menu chart............Scan size..............Models..............Scan to E-mail..........76, 83 Moving..............Scan to Folder..........76, 83 Scan to FTP............76, 83 Scan to USB............
Page 241 Tray paper settings........144, 169 Troubleshooting..201, 202, 210, 211, 212, 213, 214, 215, 217 TWAIN..............Types of originals not supported by the ADF..Unscannable image area........Web Image Monitor........... WIA................ Wireless LAN settings......... Wireless LAN setup..........
Page 242 MEMO M217-8631...
Page 244 M217-8631...

Ricoh SP 210 SU User Manual

1 Guide to the Machine

2 Loading Paper

3 Printing Documents

4 Copying Originals

5 Scanning Originals

6 Sending and Receiving a Fax

7 Configuring the Machine Using the Control Panel

8 Configuring the Machine Using Utilities

9 Maintaining the Machine

10 Troubleshooting

11 Appendix

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Summary of Contents for Ricoh SP 210 SU

Table of Contents