Variquest VisiMate Setup Manual

Specialty printing system

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Disclaimer- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i-iii

End User License Agreement for Microsoft Windows CE- - - - - - - - - - - - - - - - - - - i-iv

System Warranty - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i-v

FCC Notice - US Only - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i-v

Canada - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i-v

Europe - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i-vi

Specifications - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i-vi

Physical characteristics - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i-vi

Environmental characteristics - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i-vi

Electrical characteristics - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i-vi

Notice - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i-vi

CHAPTER 1 Introduction

Welcome- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1-2

About This Book - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1-2

Features and Functions - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1-2

Specialty Applications - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1-3

CHAPTER 2 VisiMate® Specialty Printing System Setup

Before you Begin - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-2

Connecting Peripherals - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-3

Adjusting Print Density and Screen Contrast- - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-4

Installing Supplies - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-4

Installing a ribbon cartridge - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-5

Adjusting the ribbon cartridge - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-6

Installing a media cartridge - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-8

Closing the printer cover - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-11

Installing a Compact Flash Memory Card- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-12

Cleaning the System - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-13

Cleaning the display screen - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-13

Cleaning the print head - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2-14

Removing Adhesive and Debris Build-up on Tape Guides - - - - - - - - - - - - - - - - - - 2-15

CHAPTER 3 Setting Preferences

Overview - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3-2

Accessing System Setup - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3-2

Displaying the System Setup Dialog Box- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3-2

Table of Contents

Troubleshooting

Summary of Contents for Variquest VisiMate

Page 1: Table Of Contents
Specialty Applications - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1-3 CHAPTER 2 VisiMate® Specialty Printing System Setup...
Page 2 CHAPTER 5 Working with Color Using Color in the VisiMate® Specialty System- - - - - - - - - - - - - - - - - - - - - - - - - -5-2 Ribbon Color - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -5-2...
Page 3 Choosing Color when a Monochrome Ribbon is Installed- - - - - - - - - - - - - - - - - - - - - - 5-5 Choosing Color when a CMYK Ribbon is Installed- - - - - - - - - - - - - - - - - - - - - - - - - - 5-6 Components of the Object Color Dialog Box - - - - - - - - - - - - - - - - - - - - - - - - 5-6 CHAPTER 6 Working with Objects Objects Overview- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6-2...
Page 4 Using the Scale Function - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6-27 Copying and Pasting Objects- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -6-28 Copying an Object- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6-28 Pasting an Object - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6-28...
Page 5 Preview Area- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 8-3 The Toolbar - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 8-4 Scrolling- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 8-7 Ruler Functions - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 8-8...
Page 6 Setting Online Options - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 13-5 Connecting your VisiMate® Specialty Printing System and a PC - - - - - - - - - - - - - -13-6...
Page 7 Placing your VisiMate® Specialty Printing System Online - - - - - - - - - - - - - - - - - - - - - 13-6 Printing from a PC - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 13-7...
Page 8 viii...
Page 9: Copyright
Copyright This manual is copyrighted with all rights reserved. No portion of this manual may be copied or reproduced by any means without the prior consent of Brady Worldwide, Inc. While every precaution has been taken in preparation of this document, Brady assumes no liability to any party for any loss or damage caused by errors or omissions or by statements resulting from negligence, accident, or any other cause.
Page 10: End User License Agreement For Microsoft Windows Ce
End User License Agreement for Microsoft Windows CE You have acquired a device that includes software licensed by Brady Worldwide, Inc. from Microsoft Licensing or its affiliates (“MS”). Those installed software products of Microsoft origin, as well as associated media, printed materials, and “online”...
Page 11: System Warranty
The Varitronics® Division of Brady World Wide, Inc., warrants the equipment and accessories comprising the VisiMate® Specialty Printing System will be free from defects in material and workmanship for one (1) year from the date of the customer purchase and that the supplies for the system will be free of defects in material and workmanship for one (1) year from the date of customer purchase.
Page 12: Europe
Input frequency: 50 to 60 Hz Notice The VisiMate® Specialty Printing System, Sticker Media, Specialty Supplies and Printing Ribbons are NOT toys, and they are not intended for use by children without adult supervision. The labels created with this product are not designed for extended contact with skin and are not intended for use or handling by preschool-age children under the age of 5.
Page 13: Chapter 1 Introduction
Introduction CHAPTER 1 This chapter provides an overview of the VisiMate® Specialty Printing System and its components: ONTENTS Welcome ..1-2 About This Book ..1-2 Features and Functions ..1-2 Specialty Applications ..1-3 A Map of the VisiMate® User’s Guide...
Page 14: Welcome
Features and Functions Listed below are some of the features that make your VisiMate® Specialty Printing System easy-to-use and ready to meet your specialty printing requirements: Small, lightweight (approximately 30 pounds), ready for your desktop...
Page 15: Specialty Applications
Wide variety of single-color (monochrome) ribbons and CMYK paneled ribbons for full color printing File Manager Utility included with the GalaRio™ Template Gallery can be used to transfer label designs, fonts and graphics to the VisiMate® for use without a PC Specialty Applications Your System provides applications that include: Stickers: Personalized stickers, pennants, buttons, and decals for classroom, events, sports and recognition.
Page 16 VisiMate® Specialty CHAPTER 2 Printing System Setup This chapter explains how to set up and configure your VisiMate® Specialty Printing System. ONTENTS Before you Begin ..2-2 Connecting Peripherals ..2-3 Adjusting Print Density and Screen Contrast ..2-4 Installing Supplies ..
Page 17: Before You Begin
Plug the keyboard cable into the keyboard connector (Figure 2-3). Important: Connect the keyboard to the VisiMate® Specialty Printing System BEFORE turning the power on. Plug the power cord into the printer (Figure 2-1). Plug the other end of the cord into an AC power outlet.
Page 18: Connecting Peripherals
Connecting Peripherals This section describes how to connect and power up your System. You should have already unpacked your VisiMate® Specialty Printing System, using the instructions included in the shipping box. Connect your keyboard and your mouse, and then the power cord, to begin setting up your system.
Page 19: Adjusting Print Density And Screen Contrast
Figure 2-2. Print density and contrast adjustors Installing Supplies The next step in setting up your VisiMate® System is installing a ribbon cartridge and a tape cartridge. VisiMate® reads information stored in the memory cell flag located on each ribbon and tape cartridge, and uses that information when you compose an item and when you print it.
Page 20: Installing A Ribbon Cartridge
The cover release bar Figure 2-3. Opening the VisiMate® Specialty Printing System Important! Store any opened a ribbon cartridges in the plastic bag supplied in the original packaging to prevent dust and debris from accumulating on the ribbon, and ensure a quality print job.
Page 21: Adjusting The Ribbon Cartridge
The ribbon cartridge tab Figure 2-4. Installing a ribbon cartridge Remove the cartridge packaging. Hold the ribbon cartridge with the open part of the tab on top and facing you. Place the lower cylinder of the cartridge (with the unused ribbon), in the lower slot in the cover, as shown.
Page 22 2 inches (or 250 millimeters) counterclockwise, as shown in Figure 2-5. Adjusting the ribbon cartridge. Figure 2-5. This prevents any dust that may have accumulated on the ribbon from transferring to the print head and affecting your print job. VisiMate® Specialty Printing System Setup...
Page 23: Installing A Media Cartridge
Figure 2-6 shows the media width guide inside the VisiMate® Specialty Printing System and Figure 2-7 shows you where that guide is located inside.
Page 24 Figure 2-7. Make sure the media extends through the slot in the cartridge. Slowly lower the media cartridge until the media roller cylinder ends nest in the Step 4: circular slots. VisiMate® Specialty Printing System Setup...
Page 25: Advancing The Media
Advancing the media Advance the media over the first roller with your hand, as shown in Figure 2-8: Step 5: Figure 2-8. Advancing the tape. Place the end of the media between the media guides, as shown in Figure 2-8 and Step 6: Figure 2-9.
Page 26: Closing The Printer Cover
Closing the printer cover Close the printer cover when you are finished installing the supplies. When the cover closes, your VisiMate®Specialty Printer System reads the memory cells in the ribbon and media cartridges, and updates the supply attributes the color choices available, the size parameters and label lengths allowed - that will be applied to the items you compose.
Page 27: Installing A Compact Flash Memory Card
Figure 2-10. The VisiMate® Specialty Printing System. Installing a Compact Flash Memory Card Your VisiMate® Specialty Printing System has a card slot you can use to attach a compact flash memory card to the system. Memory cards provide additional storage besides the VisiMate® Specialty Printing System’s internal storage.
Page 28: Cleaning The System
The following sections describe how to clean: The display screen The print head Cleaning the display screen To clean your display screen, use lukewarm water and mild soap only, such as dishwashing liquid, and a soft cotton cloth. VisiMate® Specialty Printing System Setup...
Page 29: Cleaning The Print Head
Cleaning the print head Over time, the print head of your VisiMate® System may need to be cleaned. If you notice streaks or scratches in your labels, it may be time to clean the print head.
Page 30: Removing Adhesive And Debris Build-Up On Tape Guides
Figure 2-12. Tape guides where adhesive build-up occurs. Remove the installed tape supply. Step 1: Retrieve the VisiMate® Specialty Printing System Cleaning Kit (#7089-00) that Step 2: accompanied your System. Liberally apply the isopropyl alcohol to the swabs provided in the kit.
Page 31 Slide the moistened swab between the two plastic tape guides in the machine. Work Step 4: the swab back and forth through the tape guides to remove the adhesive. Figure 2-13. Swabbing the plastic tape guides. When you have completed the first set of tape guides, move to the opposite side and Step 5: repeat this procedure.
Page 32: Chapter 3 Setting Preferences
Setting Preferences CHAPTER 3 Once you have completed the setup procedures in Chapter 2: VisiMate® Specialty Printing System Setup, follow the instruction in this chapter to customize and set up your system preferences. ONTENTS Overview ..3-2 Accessing System Setup ..
Page 33: Overview
Note: Be cautious about changing system settings. Remember that changes you make apply to the entire VisiMate® System. To cancel changes and return to the default settings, touch or click the Cancel button, while displaying any system preference option tabs.
Page 34: Adding School Name And Mascot
YSTEM ETUP TABS Note: You can click the OK button to save any changes you make or click X to exit the System Setup dialog box without saving changes. The System Setup tabs are: • Mascot • Printing • Localization •...
Page 35: Adding A School Name/Mascot
The new default setting will be applied on all templates that have a space for school name and mascot. You will be prompted to set up a default school name and mascot, if this information has not previously been set up. If a default school name and mascot has been set up, the template prompts will be bypassed.
Page 36: Modifying A School Name/Mascot
Modifying a School Name/Mascot 1. Click Alt+F9 to open the System Setup dialog box (Figure 3-1). The Mascot option tab displays. 2. Click the Modify button on the Mascot tab. The Modify Mascot dialog box (Figure 3- 4) displays. Figure 3-4. Modify Mascot dialog box 3.
Page 37: Deleting A School Name
The school name below the deleted name becomes the default. Setting Printing Options The Printing options tab (Figure 3-6), lets you specify VisiMate® Specialty Printing System print job defaults. Figure 3-6. System Setup Printing tab...
Page 38 Supply saver is ON and non-cuttable supplies and full color ribbons are installed (for example, magnetic media). The VisiMate® System cuts out each output item individually when Supply saver is ON and cuttable supplies are installed. See Checking Supplies on page 12-11 for more information Turns overprinting ON and OFF, where OFF is the default.
Page 39 Printing option Description Lets you turn ON or OFF the label boundary that prints when there is a cut Print Label object on the labels. Boundary Lets you turn off the automatic shear between labels for single-color Auto Cut (monochrome) print jobs. When not selected, the printer does not shear Between Labels between labels, letting you keep the output together on the roll for use in another location.
Page 40: Setting Localization Tab Options
Displays the language the system uses for the screens, prompts, and Language messages. (English is the only choice for the VisiMate® Specialty Printing System.) Sets the unit of measure used in the system for displaying item length, item Unit of width, and so on.
Page 41: To Implement Localization Changes
To Implement Localization Changes 1. Select Language, Unit of Measure, and Keyboard Language and click OK. 2. When the Launcher screen displays again, turn your system OFF. 3. Turn your system ON again. The new Localization settings are in effect until you change them again by following the procedure above.
Page 42: Naming Supply Colors
Option Description Resets the factory-set calibration values for the Cutter Calibration: plotter cutter. Enter positive or negative whole Horizontal (x) numbers to adjust the horizontal or vertical values by Vertical (y) one/one thousandth of an inch for each increment. Horizontal (x) Vertical (y) To return to the factory default values, find the Note:...
Page 43 2. Choose the Check Supply Colors button on the Hardware options tab. The Check Supply Colors dialog box (Figure 3-9) displays. Sample of color to be named. Figure 3-9. Check Supply Colors dialog box 3. Enter a name for the color, up to 32 characters in length. Be sure the name is not already in use in your System.
Page 44: Setting Other Tab Options
Setting Other Tab Options Use the Other tab to set default grid preferences and line width. Sample display of the Line Width you choose Figure 3-10. System Setup Other tab Option Description Check this option to make new objects (or objects that you are re- Snap to grid positioning) automatically move to vertical and horizontal alignment on the grid.
Page 45: Displaying The Screen Grid
Displaying the Screen Grid The screen grid is the pattern or structure that underlies your output. It consists of invisible horizontal and vertical lines of dots, arranged like a graph paper pattern. The grid is not visible to you by default, but you can display it by checking Display Grid on the Other tab (Figure 3-10).
Page 46: Setting Text Tab Options
Setting Text Tab Options Use the Text tab to set the default text preferences for your system. Figure 3-12. System Setup Text tab Note: Changes you make on the Text tab option affect only new text objects you create. These settings do not affect objects provided by templates. Option Description Sets the unit of measure used for the type on your items as:...
Page 47 Option Description Sets the default type size. Enter the size you want to use as the default. Type Size Twenty-four (24) points is the largest type size that will fit on the smallest media width (.5 inch). The system default size is 36 points. Note: Hint! If you are working exclusively with a certain media supply, you can set the Type Size default to one appropriate for that media width.
Page 48: Setting On Line Tab Options
Setting On Line Tab Options Use the On Line tab (Figure 3-13) to set the default PC connection type settings. Figure 3-13. System Setup On Line tab Option Description • Sets the port type to be used when connecting to a PC. Connection Type •...
Page 49 Getting Started on Your CHAPTER 4 System This chapter explains how to use system components and how to set your system preferences. CONTENTS Terminology: Label ..4-2 Launching Your System ..4-2 Keyboard Basics ..4-6 Mouse Basics ..4-15 Checking System Status ..
Page 50: Terminology: Label
Launching Your System When you turn on the power for your VisiMate® Specialty Printing System, the title screen (also called a “splash screen”) (Figure 4-1), displays briefly while your system powers up.
Page 51: The Launcher Screen
The Launcher Screen When the VisiMate® System is ready, the Launcher screen (Figure 4-2) displays the main menu. The applications appear on the Launcher screen as follows: Figure 4-2. Launcher screen Getting Started on Your System...
Page 52 AUNCHER CREEN UTTONS Each Launcher screen button is displayed and described in the following table. Button Description Stickers. Personalized stickers, pennants, buttons, and decals for classroom, events, sports and recognition. Signs & Labels. Directional and general building signs such as Do Not Enter, Employees Only, Cafeteria, Gymnasium and many more.
Page 53 Button Description Awards. Brushed Gold awards, certificates and stickers to recognize achievements in character, academia and sports. Stickers. Choose from a wide variety of templates to create personalized stickers, pennants, buttons, and decals. Applications include stickers for classroom, events, sports and recognition. Magnets &...
Page 54: Keyboard Basics
Keyboard Basics Use the VisiMate® Specialty Printing System keyboard to enter text characters and to access system functions available only with special function keys. The following sections describe keyboard keys, common keyboard functions, including the familiar PC functions, the special print system functions, and common operations.
Page 55 System function keys and definitions TABLE 4-1. Function Description Displays the Print screen. Print Displays the File Options screen, which provides options File Options for saving, retrieving, or deleting files. Displays the Label Properties screen, which provides Label options for changing default properties settings for your Properties items.
Page 56 Function Description Closes the current application and displays the Launcher Menu screen, which lets you select a different application without restarting the system. Cancels any print job in progress. Alt+F1 Cancel Print Advances the supply so that the media currently under the Alt+F2 Advance &...
Page 57 LPHABETIC AND COMMAND KEYS The standard key section of the PC keyboard has both alphabetic character keys and command keys. Note: “Grayed out” keys are system function keys, described in System function keys on page 4-6. Figure 4-4. Alphabetic character and command keys TABLE 4-2.
Page 58 Description Locks on the uppercase for each alphabetic key. This Caps Lock function is a toggle. If Caps Lock is off, pressing the Caps Lock key turns caps lock on. Pressing it again turns it off. The Caps Lock LED indicates the current caps lock status. If Caps Lock is on, press Shift and an alphabetic key to enter a lower case letter, just like on a computer keyboard.
Page 59: Arrow And Navigation Keypads
Description ↵ Indicates the end of a line when entering text in a multi-line Enter text field. Moves the cursor to the beginning of the next line. On screens with entry fields, in most cases, Enter is the same as selecting Next or OK, indicating that you have completed entries on the screen.
Page 60 Description Used within a text entry field to return the cursor to the end of the text (that is, in a multi-line text entry field, the cursor is placed to the right of the last character, not at the end of a line).
Page 61: Numeric Keypad
Numeric Keypad Use the numeric keypad as an alternate way to enter numbers and to perform several other commands as well. The LED indicators above the numeric keypad light up when a particular function is ON. LED lights (ON and OFF) indicators Figure 4-6.
Page 62 Key or LED Description Types hyphen or minus sign character. Num Lock does not - (hyphen or minus sign) affect this key. With Num Lock OFF, when entering text in an entry field, Home returns the cursor to the beginning of the field, left of the first character.
Page 63: Shortcut Keys
Key or LED Description Moves the cursor to the right, one character at a time. If the cursor is at the end of a line, moves it to the beginning of the line below. In the Editor window and in text entry fields, moves selected objects one character space at a time in the direction indicated by the arrow.
Page 64: Using A Mouse
Using a Mouse You can use any of several methods to select a text object or graphic on an item you are previewing in the Editor window. To select an object Use the mouse to move the cursor to the item and click the left mouse button.
Page 65: Checking System Status
Checking System Status To check the amount of media (or ribbon remaining, or to check the color of the ribbon installed in your system, open the Editor window and press the Status key (Alt+F11). The Status screen (Figure 4-8), also displays the version number of your operating system. Figure 4-8.
Page 66: Accessing Online Help
Figure 4-9. Example of “Grayed Out” Arrow (top of list) Accessing Online Help You can get help on tasks using either of two methods: Press the Help key (Alt+F10) to display a brief description of the editing tools. Watch the Status bar at the bottom of the Editor window, which displays information about the task you are currently performing.
Page 67: Chapter 5 Working With Color
Working with Color CHAPTER 5 You apply color to your specialty output in several ways, depending on the supplies installed. The topics in this chapter discuss: ONTENTS Using Color in the VisiMate® Specialty System ..5-2 Ribbon Color ..5-2 Drawing Color ..
Page 68: Using Color In The Visimate® Specialty System
® Using Color in the VisiMate Specialty System The installed supplies determine the color choices for your VisiMate® Specialty Printing System. When you create a label, the system uses the installed ribbon supply to determine the print colors and the media supply to determine the background color. The information your system needs is stored in the memory cell flag located on each ribbon and media cartridge.
Page 69: Drawing Color
Spot color uses monochrome ribbons that you must swap in when required during the printing process. Spot colors print without blending with other colors to achieve the desired output color. Blended color uses the cyan, magenta, yellow, and black CMYK ribbons that can print 23 predefined blended colors, including black.
Page 70: Media Color
Note: You may not change the colors of a multi-color graphic object supplied by the VisiMate® System. You may, however, change the entire color of a single-color graphic. If you change a ribbon while creating or editing a label, the Object Color screen changes according to the new ribbon’s characteristics.
Page 71: Choosing Color When A Monochrome Ribbon Is Installed
Choosing Color when a Monochrome Ribbon is Installed The Object Color screen with a monochrome ribbon installed is similar to that shown in Figure 5-1. The color boxes show the colors available in monochrome ribbons. This box shows the background color (the media installed).
Page 72: Choosing Color When A Cmyk Ribbon Is Installed
Choosing Color when a CMYK Ribbon is Installed The Object Color screen with a CMYK ribbon installed is similar to that shown in Figure 5- The 23 color boxes show the blended colors this ribbon can produce. The current media color Figure 5-2.
Page 73: Chapter 6 Working With Objects
Working with Objects CHAPTER 6 To learn how to add and modify Print Objects and Cutout Objects, review the information in this chapter. ONTENTS Objects Overview ..6-2 Using Objects to Compose Labels ..6-2 Adding Objects ..6-3 Adding a Text Object ..
Page 74: Objects Overview
Before beginning this chapter and before you begin creating labels, it’s important to understand objects. When you create labels with your VisiMate® Specialty Printing System, you do so by adding objects. At composition time, you specify whether an object is to be printed or cut out.
Page 75: Adding Objects
The magnification or zoom level is set to display 8 inches of length, but this does not reflect the actual printable length of the item. The objects you insert determine the final length, or, if you have a paneled ribbon installed, the length of the panel determines the maximum length of the item.
Page 76 Toolbar Preview area, which displays your work as you create a label. Status bar Figure 6-1. The Editor window. 2. Click the Insert Object button or Insert | Insert Object from the menu to display the Insert Object dialog box (Figure 6-2). Figure 6-2.
Page 77: Adding A Text Object
Adding a Text Object Use this procedure to create and add a text object. 1. Choose Text from the Insert Object screen. The Enter Text dialog box appears Cursor (blinking) Background Refresh Screen reflects color of button. Use media installed. when entered text exceeds the text entry...
Page 78 Note: When you apply the text formatting options, the System places invisible markers to indicate where to apply format changes. Normally, you will not see these markers, but if you inadvertently place the cursor before a marker, the Delete key will not function. 1.
Page 79: Changing The Type Size
(See Appendix A: Special Characters for a complete list of special characters.) You can also customize your VisiMate® System by setting Special Characters buttons to display frequently-used special characters. 1. On the Enter Text dialog box (Figure 6-3), position the cursor where you want to insert a special character.
Page 80: To Add Multiple Special Characters To A Text Object
4. Click OK. Hint! You do not have to personalize a Special Characters button to use a special character; just enter the code and press OK. To Add Multiple Special Characters to a Text Object 1. On the Enter Text dialog box (Figure 6-3), position the cursor where you want to insert a special character.
Page 81: To Delete Special Character Buttons Assignments
Adding Variable Text Objects VisiMate® Specialty Printing System lets you generate multiple labels from a single layout. For example: You can make a set of labels to use as parking tags that look the same but are numbered sequentially, or a group of name tags that are formatted the same, but have different names.
Page 82: Creating Variable Text
Creating Variable Text 1. From the Insert Object dialog box (Figure 6-2), select Variable Text. The Data Source dialog box displays. Figure 6-6. Data Source dialog box The options are: Sequence. For data consisting of increasing or decreasing numbers or alphabetic letters. Text List.
Page 83 REATING EQUENTIAL ABELS 2. To create sequential labels, click Sequence on the Data Source screen. The Sequence dialog box (Figure 6-7) displays. The example defines a set of ten labels that Jean Martin plans to use to identify packing boxes. Figure 6-7.
Page 84 Note: You can also select the Ending Value option (although this selection does not apply to this particular example). Enter the ending value for the sequence. Using the Starting value, the Change by value, and the Ending value, the System calculates the total number of items to be generated for the sequence, and enters it in the Total number field.
Page 85 REATING BJECTS A common use for variable text is name tags for attendees of a convention or meeting. A sample name tag is shown in Figure 6-9: Hello! My name is The member’s Jean Martin name is the text list object. Sarasota Board of Education Figure 6-9.
Page 86 REATE A 1. Choose Text List on the Data Source screen (Figure 6-6). The Text List screen displays, which lets you enter the list items you want to use on your output. Figure 6-10. Text List dialog box - example 2.
Page 87: Adding Vertical Text Objects
3. Select a list from the Select list box, and press OK. The Text List box displays the entries from the previously-saved list. Click OK to return to the Editor window. Adding Vertical Text Objects Select Vertical Text on the Insert Object screen (Figure 6-2 on page 6-4) to add vertical text objects to your labels.
Page 88: Adding Bar Codes
Adding Bar Codes 1. Select Bar Code on the Insert Object dialog box (Figure 6-2) to add bar code objects to your output. The Data Source - Bar Code dialog box displays (Figure 6-11) Figure 6-11. Data Source - Bar Code dialog box 2.
Page 89 (See Editing Bar Codes on page 6-18.) ETTING ONTENT 3. On the Content tab, select a symbology code from the list. Symbologies are universal bar code formats. The VisiMate® Specialty Printing System supports these symbologies: Code 128 Auto Code 39 Interleaved 2-of-5 4.
Page 90: Editing Bar Codes
ETTING IMENSIONS 1. Choose the Dimension tab on the Bar Code screen to set bar code measurements: Figure 6-13. Bar Code screen, Dimensions tab. 2. Enter the bar code Height. Note: The unit of measure displayed depends on your entries in the System Setup.
Page 91: Specifying Bar Code Sequence
Adding Graphic Objects When creating custom labels, you can choose graphics from predefined groups supplied with your VisiMate® Specialty Printing System. The graphics are organized in categories. After you select a graphic category, you can scroll through the category lists to preview versions of the graphics offered.
Page 92: To Add A Graphic Object
To Add a Graphic Object 1. Open the Editor window by completing the procedures described in Chapter 9: Creating Labels and Similar Output, Chapter 10: Creating Custom Labels or Chapter 7: Creating Cutout Objects. 2. Select Graphic on the Insert Object dialog box (Figure 6-2). The Graphic Categories dialog box displays (Figure 6-15).
Page 93 4. Click OK. The Graphics screen for the category you chose appears. Figure 6-16 shows the graphics list for the Education category: Figure 6-16. Graphics dialog box - Education category. 5. Click the scroll arrows to move through the category list. Thumbnail versions of the highlighted graphic display in the viewing area.
Page 94: Adding Hotshapes
Adding HotShapes HotShapes are predefined designs you can print or cut out. (See Chapter 7: Creating and Modifying Cutout Objects for more information about HotShape Cutouts.) 1. To add HotShape objects to your output, create or open an item and follow the process described in Selecting Objects on page 6-22.
Page 95: Selecting Multiple Objects
A bounding box appears on the screen (Figure 6-18) to indicate that an object is selected. Small squares, called selection markers, are at the corners and midpoints of the sides of the dotted-line box around the object. If you select more than one object, the bounding box expands to enclose all the objects.The dotted lines disappear, but the markers always indicate that you have successfully selected the object.
Page 96: Deselecting An Object
Note: When your item contains multiple objects, if any object is selected, you can press Tab to cycle through the objects on the screen. Deselecting an Object To deselect an object, touch any non-highlighted area of the screen. All objects are deselected.
Page 97: Moving An Object With The Mouse
2. Move your finger on the screen to guide the object to its new location. Moving an Object with the Mouse 1. Click on the object to select it. 2. Drag the object to its new location. Moving an Object Using the Keyboard Each single arrow key press moves the object by one-tenth of an inch, so the procedure above works well for moving objects a small amount.
Page 98: Resizing Objects
Resizing Objects Use any of the following methods to resize objects. Each method is described in detail in this section. Using the mouse. Using the Increase Size or Decrease Size features (from the Object menu or from the toolbar). Using the Scale key Using the Object Properties tool.
Page 99: Using The Scale Function
Increase/Decrease Size changes are proportional, meaning that the width and height of the object increases or decreases at the same rate. The shape of the object remains the same, though the size changes. Using the Scale Function Use the F8 (Scale) to resize an object by 25% or more and maintain its original proportions. When you use the Scale function, you choose a percentage by which the current size of the selected object is reduced or increased.
Page 100: Copying And Pasting Objects
Copying and Pasting Objects When you copy an object, the VisiMate® System places a copy of the object in the System’s internal memory. The original object remains unchanged in its original location. You can then paste the copy to another location.
Page 101 Changing Object Properties: Overview In addition to the methods already described, you can also use the Properties feature to modify objects. The Properties options let you control the physical properties of objects, such as height, width, location, and color. All objects share common properties, such as height and width, location, and color. Some objects have properties unique to their type, such as text alignment (text objects), or bar code symbology (bar code objects).
Page 102: Changing Object Properties
Other variables also determine the tab options. Some options may appear on the screen, but are “grayed out,” which means they are unavailable for your System or for that object type. For text objects and HotShape objects, you can change a print object to a cutout object. Go to the General tab on the Properties screen and choose the appropriate option.
Page 103: Setting General Tab Options
Select to change colors for the object. Select color button Note: You cannot change the colors in a multi-color graphic object supplied by your VisiMate® System. You may, however, change the entire color of a single-color graphic. Working with Objects...
Page 104: Setting Size And Location Tab Options
Setting Size and Location Tab Options The Size and Location tab appears on Properties screens for all object types. Use this tab to set the height, width, and location of an object. The following example is a (HotShape) Circle Properties Size and Location tab screen (Figure 6-21). Figure 6-21.
Page 105: Setting Font Tab Options
ET THE OCATION OF AN BJECT The Size and Location tab options let you set the precise location for an object. This is helpful for laying out complex items, or when you want to line up multiple objects on an item.
Page 106: Setting Placement Option Tabs
Figure 6-22. Text Properties Font tab Setting Placement Option tabs Use the Placement tab options (Figure 6-23) to set justification and position for text objects. Figure 6-23. Text Properties Placement tab 6-34 Copying and Pasting Objects...
Page 107 Option Description Choices Determines the • Left for traditional left-to-right Justification horizontal alignment justification, with text positioned against for a text object in the left side of the text object your item. • Center to position the text in the horizontal center of the text object •...
Page 108: Setting Options On The Options Tab
Setting Options on the Options Tab Use the Options tab (Figure 6-25) to set various text object properties. Figure 6-25. Text Properties Option tab Option Description Sets the selected text object as a free form text object, Free form text object which means that the object size is based on the amount and size of the text inside.
Page 109 Choose this option to tell the application to automatically set the point size of the text to fit within the text object. The VisiMate® System calculates the limiting dimension by the width or height of the text. When the text meets either the horizontal or vertical boundary, the sizing stops.
Page 110: Setting Content Tab Options
Setting Content Tab Options This tab appears on the Bar Code Properties screen only. See Adding Bar Code Objects on page 6-15 for information about the Content tab. Setting Dimensions Tab Options This tab appears on the Bar Code Properties screen only. See Adding Bar Code Objects on page 6-15 for information about the Dimensions tab.
Page 111 Creating and Modifying CHAPTER 7 Cutout Objects This chapter explains the capabilities of the plotter cutter included in your System. Topics include: ONTENTS Terms and Concept ..7-2 Cutting-Out Objects Overview ..7-3 Creating Cutout Objects ..7-3 Creating Cutout Objects in Other Applications ..
Page 112: Terms And Concept
Terms and Concept The term “cut” and related terms are used in several contexts in the VisiMate® Specialty Printing System. The terms and descriptions are listed in the table below. Note: When you use the standard Microsoft Windows® “Cut” command, an object is removed from its current location and temporarily stored for later retrieval.
Page 113: Cutting-Out Objects Overview
Transferring Cutout Objects on page 7-12 for more information. The VisiMate® System also offers two methods you can use to cutout printed objects: Cutout around a cut bounding box. A cut bounding box is a border you can set around objects that you want to print AND cut.
Page 114: To Use The Cutouts Application
To Use the Cutouts Application 1. Click on the Cutouts button from the Launcher main menu. The Templates Categories - Cut Outs dialog box (Figure 7-1 appears. 2. Click on the name of a Shape category. The shapes categories are organized alphabetically.
Page 115 Hint! You can change the size of the output using the Change Size button on this screen. However, the size shown in the Label Size field is chosen by the VisiMate® System to optimize the use of the media installed.
Page 116 7. Choose OK. The finished output appears in the Editor window. 8. Choose Print and complete the Print screen. The VisiMate® System cuts out your shape, prints any embedded text on the object, and delivers your output.
Page 117: Creating Cutout Objects In Other Applications
Creating Cutout Objects in Other Applications Use this method to create Cutout Objects using applications other than the Cutouts application. When you add objects to your output, the Insert Object dialog box (Figure 7-4) lets you click to insert a Print object or a Cutout object. Figure 7-4.
Page 118: Cutting Out Text Objects
Also see Transferring Cutout Objects on page 7-12 to learn how to transfer Cutout Objects to other surfaces while still maintaining the alignment configured on the media by the VisiMate® Specialty Printing System. BJECTS 1. After selecting the Cut out object option on the Insert Object screen, choose Text.
Page 119: Weeding Cutout Text Objects
3. Press OK when finished. The new cutout text object will display in the Editor window (Figure 7-5). Figure 7-5. Editor window with Cutout text object 4. Choose Print to cut out the object. Each character of text on your output is cut out. Hint! You can change existing Text and HotShape Cutout Objects to Print objects.
Page 120 3. Press Object Properties or select the Object Properties tool. The Text Properties screen, General tab appears (Figure 7-6). Figure 7-6. Text Properties for a Cutout object 4. Click the Weeding checkbox and click OK. The cutout object with the weeding border added displays (Figure 7-7).
Page 121: Cutting-Out Graphic Objects
3. Select a graphic and click OK. The graphic cutout object displays in the Editor window (Figure 7-8). Figure 7-8. Cutout graphic object 4. When the creation sequence is complete, choose Print. Your VisiMate® System processes the output and cuts out the graphic object. Creating and Modifying Cutout Objects...
Page 122: Transferring Cutout Objects
UTTING HAPE BJECTS HotShapes are especially suited for cutting-out. You can cut out stars, circles, arrows, ellipses, rectangles, and rounded rectangles using HotShapes. (See Adding HotShapes on page 6-22 for more information.) HAPES 1. After selecting the Cut out object option on the Insert Objects dialog box (Figure 7-4), choose HotShapes.
Page 123: Cutting Around Objects
Hint! This is a great way to apply cutout text to other surfaces. Use Cut out text output for signs and stickers on doors or windows, to label clear objects without obstructing the view of the contents, and more. After weeding cutout output, you apply specially-purchased transfer tape to lift the Cutouts from the media liner, as described in the steps below.
Page 124: To Apply A Cut Bounding Box To An Object
To Apply a Cut Bounding Box to an Object 1. Create output in the normal way, adding objects as described in Adding Objects on page 6-3. 2. With your output displayed in the Editor window, select the object to which you want to apply a cut bounding box.
Page 125: Minimum Cut Size
Minimum cut size When you are ready to print, if any label in the print job contains cut text or cut out objects that are smaller than the minimum recommended size, the Cut Items Too Small screen appears: Figure 7-11. Minimum cut size message. You can select Yes to continue printing, or No to cancel the job at the offending label.
Page 126: Cutting Around Frames
VisiMate® System can cutout around the frame boundaries. Note: The cutter cuts-out around the frame, but not in the exact shape of the object as it does with Cutout Objects.
Page 127: Calibrating The Cutter
If your cuts are not aligned correctly, you can adjust the plotter cutter calibration values previously set at the factory. (The factory-set values are recorded on a label inside your VisiMate® System.) You begin by using the Setup option on the Main Menu screen to calibrate the cutter.
Page 128 2. On the System Setup screen, click the Hardware tab: Figure 7-14. System Setup Hardware tab Hint! Write down the values (which are set individually for each VisiMate® System at the factory) before you change them, in case you want to restore the defaults.
Page 129: Restoring Default Cutter Calibration Settings
Restoring Default Cutter Calibration Settings To restore factory set calibration settings, you must re-enter the original values on the Hardware tab. A factory-installed label located inside the printer lists those X and Y values. To Restore Default Calibration Settings 1. Locate the factory-installed label on your machine. 2.
Page 130 7-20 Restoring Default Cutter Calibration Settings...
Page 131 Working in the Editor CHAPTER 8 Window This chapter explains how to work with the Editor window, where you can modify existing labels/templates, create custom labels and create and modify cutouts. ONTENTS Accessing the Editor Window ..8-2 Editor Window Overview ..
Page 132: Accessing The Editor Window
Editor Window Overview Use Editor window to: Add Objects to your labels. Note: In VisiMate®, Objects refer to text (which include alphanumeric characters), variable text, graphics, bar codes, and a variety of supplied designs called HotShapes (see Chapter 6: Working with Objects).
Page 133: Editor Window Defaults
Save your output as a file so you can access it later. Editor Window Defaults The Editor window opens with these defaults: The display reflects the size and color of the media installed. The display assumes a landscape print orientation. If no supply is installed when you launch Custom, the System assumes you are using a white, 4 inch-wide media.
Page 134: The Toolbar
The Toolbar The standard Editor window toolbar appears at the top of the Editor window (Figure 8-1) and contains a word-based menu, icons (that represent the tools used to view, format, and print), a ruler, and scroll buttons (to move around on the screen) and a status bar. Figure 8-2.
Page 135 Icon Menu Name Function None Displays Save in Group dialog box used for saving files. File | Save File Same as selecting F2 (File Options) and then Note: choosing Save File. None Displays File Groups dialog box used for deleting files. File | Delete File Same as selecting F2 (File Options) and then Note:...
Page 136 Icon Menu Name Function Displays the corresponding dialog box for the selected Edit | Edit Object object type: Text objects. Text previously entered displays in a dialog box. Graphic objects. Graphic selection prompt displays, showing the category for the currently selected graphic. (This will be “grayed out”...
Page 137: Scrolling
Icon Menu Name Function Lets you choose color for the selected object or change Color the default color for drawing new objects. If an object is selected when Color is activated, the drawing color is applied to entire object when you click or touch OK in the color selection dialog box.
Page 138: Ruler Functions
Press the up scroll button to shift the view toward the top edge of the label. ONTINUE CROLLING IN THE IRECTION NDICATED Press and hold the scroll button. Click on the appropriate scroll button, and hold down the left mouse button to continue to scroll.
Page 139: The Status Bar
When you select the Zoom Out tool (using the icon or through the View menu on the toolbar), the magnification level decreases, which means that more of the item is visible, and the tick marks on the rulers appear closer together. 123456 Figure 8-4.
Page 140 CHAPTER 9 Templates After you complete the necessary tasks for setting up your VisiMate® System, you are ready to use it to create labels. Follow the instructions in this chapter to create labels using predefined templates. You’ll also review related procedures such as creating sets of labels, changing label items and setting application preferences.
Page 141: Creating Labels And Similar Output
To Create a Parking Permit Label 1. Open the VisiMate® System to display the Launcher screen, shown in Figure 9-1. Figure 9-1. Launcher screen Creating Labels and Similar Output...
Page 142 2. Click on the Signs & Labels button. The Color/Monochrome dialog box appears (Figure 9-2). Note: The Color/Monochrome dialog box also does not display if you select Cut Outs. Figure 9-2. Color/Monochrome dialog box 3. Click on either the Full Color or Single Color button. The Template Categories dialog box appears (Figure 9-4).
Page 143 Figure 9-3. Template Categories (buttons) (6 or less categories) Figure 9-4. Template Categories (list) (6 or more categories) O CHOOSE A TEMPLATE 1. On the Template Categories screen, choose a category from the list. Creating Labels and Similar Output...
Page 144 Select a template from the list. You can change the label size by clicking the Change size button. Follow the Template Prompt Sequence to customize the label. Note: For examples on following a Template Prompt Sequence, refer to the VisiMate® Specialty Printing System QuickStart Tutorial. Creating Labels from Templates...
Page 145: Creating Sets Of Labels
As you add items to the set, the VisiMate® System records the number of each item in sequence, calculates the total number of items in the set, and displays it in the status bar at the bottom of the display screen.
Page 146: Adding Output Items To A Set
You create output items individually when you make a set, but after the initial output item, you use the Add Label function to create the next item. This signals to the VisiMate® Specialty Printing System that you are making a set of output items, and the system adjusts the process accordingly, with some differences for custom-created output and those items you create using predesigned templates.
Page 147: Moving Between Output Items In A Set
3. From this point, you’ll be prompted for the same kind of information the system prompted you for with the original output item. The status bar message displays: Label 2 of 2 4. Repeat the process for as many items as you need in the set. 5.
Page 148: Saving Sets
either re-start the creation process, or select Back to return to the Main menu screen. Saving Sets When you save output you created as a set, the set is saved as a single file. You are prompted to name that file. The system then prompts you to save the file in a file group.
Page 149: Changing The Size Of Template Output
Changing the Size of Template Output When the Change Size button is enabled on the Select Template dialog box (Figure 9-5), you can change the size of the output you are creating, even though a pre-designed template is used. If the button is disabled, the template you chose does not allow size changes. HANGE UTPUT 1.
Page 150: Editing Templates
2. Choose Match media size or Use custom size. With Match media size enabled, the system calculates the correct output margins for the media currently installed, and updates the Set width and Set length fields to contain those values. You cannot make changes in those fields with Match media size selected. With Use custom size enabled, you can: Set a custom width.
Page 151: Changing Properties
Changing Properties The Label Properties screens describe the size, orientation, and framing status of your current output. You can also use the Label Properties options to: Change the size of output Change the print orientation of output Add a frame to output HANGE UTPUT ROPERTIES...
Page 152 When Match tape width is enabled, the value in this field shows the current width of the output for display only. Click this option to accept the length the VisiMate® Specialty Auto calculate Printing System automatically sets, based on the contents of the length output.
Page 153 Option Description Choose to set your own length for output, and to enter the new Set length length in the entry field. The minimum length output you should print is 2 inches or 51 mm. If you set a shorter length, the printer still delivers two-inch long output, unless you are printing in Supply Saver mode.
Page 154 DDING A RAME Use the options on the Frame tab of Label Properties dialog box (Figure 9-10) to add a frame around the edge of an output in the shape of a rectangle or a rectangle with rounded corners. Graphic representation of the line width you set...
Page 155 Option Description Use to access the Object Color screen, which lets you set a line color Line color appropriate for the installed ribbon. See Applying Color to Objects on page 8-5. Choose to confirm that your settings are complete. The completed output displays in the Editor window.
Page 156: Setting Application Preferences
RAME ENGTH The VisiMate® Specialty Printing System uses the length of the output you set in the Label Properties Size screen to set the length of a frame. When you do not set a length, instead leaving it to be automatically calculated by the system, the VisiMate®...
Page 157 Figure 9-12. The Application Preferences dialog box Note: The Application Preferences screen Printing, Other, Text, and On Line tabs offer the same options as the System Setup screen tabs of the same names. These are provided from within applications as well for your convenience, so that you can change the settings without having to close the application and return to the Main Menu to access Setup.
Page 158 page 3-13. Also see Setting On Line Tab Options on page 3-17 for instructions for using these options. Creating Labels from Templates...
Page 159 Creating Custom Labels CHAPTER 10 This chapter describes how to create labels from scratch, instead of using predefined templates (Chapter 5: Using Templates to Create Labels). Since this chapter relies heavily upon your knowledge of the Editor Window, please refer Chapter 8: Working in the Editor Window for detailed information.
Page 160: Chapter 10 Creating Custom Labels
Custom feature to create labels, for any purpose, that you design yourself, instead of using predesigned templates. To Create a Custom Label 1. Open the VisiMate® Specialty Printing System to display the Launcher screen, shown in (Figure 10-1). Figure 10-1. The Launcher screen...
Page 161 2. Click the Custom button. The Editor window (Figure 10-2) appears. Figure 10-2. Editor window 3. Add text, graphics and other objects to your label. See Chapter 8: Introduction to Objects for detailed information about each type of object. To change label properties and add a frame, see Chapter 9: Creating Labels from Templates.
Page 162 Figure 10-3. Save in Group dialog box 5. Enter a New File Group or make a selection from the Existing Groups list and click Next. The Save File dialog box appears (Figure 10-4). Figure 10-4. Save File dialog box 6. Enter a File name and click OK. The name now appears in the last of Saved files when you next open this dialog box.
Page 163 Creating Files and File CHAPTER 11 Groups This chapter explains how to save and store files you create on your VisiMate® Specialty Printing System. You store your labels as files, and you organize the files in file groups. Topics in this chapter include:...
Page 164: Creating File Groups And Files Overview
Creating File Groups and Files Overview The File Groups feature is a convenient way to store and organize files. Whenever you save a file, the System first prompts you to put it into a file group. File groups contain labels with similar characteristics, such as subject, orientation, or size, but you can group any files together in a file group.
Page 165 3. Enter a New file group name or select a name from the Existing groups list. Click Next to display the Save File dialog box (Figure 11-2) If Save group on card is enabled, check the box to save the group to the memory card. (See Installing a Compact Flash Memory Card on page 2-11 for information about memory cards.) Figure 11-2.
Page 166: Accessing Saved Files
Accessing Saved Files After you save a file, you can later retrieve it. From the Launcher screen, click on the Saved Files button. The File Groups windows displays. Select a file group from the Group name list and click Next. The Open File window displays.
Page 167 Figure 11-3. File Groups dialog box 2. Select a File Group from the list and click Next. The Open File dialog box appears. Figure 11-4. Open File dialog box displaying saved files 3. Scroll to the file you want and click OK. The File | Editor window displays with your saved file.
Page 168: Deleting Files
4. When you have completed your changes, select File | Save. The Save in Group dialog box appears giving you the option of creating a new group, or saving the file to an existing group. 5. After you complete your changes, click Next. The Save File dialog box displays giving you the option of creating a new file, or saving the file under its previous name.
Page 169: Printing Files
Transferring Files You can transfer templates and other files from a PC to your VisiMate® Specialty Printing System with the File Management Utility, which is described in Working with the File Management Utility on page 13-10. This is useful when you want to open a file or use a template that normally resides on your PC.
Page 170 Printing CHAPTER 12 This chapter explains how to print the labels you create using your VisiMate® Specialty Printing System. Topics include: ONTENTS Printing Output ..12-2 Terms and Concepts ..12-2 Printing a Single Item ..12-5 Printing Multiple Copies of a Single Item ..
Page 171: Printing Output
Printing Output Printing with the VisiMate® Specialty Printing System is a straightforward process. When your completed label displays in the Editor window, click the Print icon or click File | Print. The processes described assume that the supplies installed in your System match the output you want to print.
Page 172: Multiple Output Items On A Page
Your actual output System shears A single page Figure 12-1. Sample short label Note: The output length and shear lines (Figure 12-1) illustrate the concepts discussed. Those lines do not display on your screen. Since two inches (51 mm) is the minimum supply length allowed for reliable output delivery, in the example (Figure 12-1), the shear cut is at two inches, although the output is only one-inch.
Page 173: On Line Status
First page of print job Final page of print job Figure 12-2. Sample labels with Supply Saver enabled On Line Status As soon as you print or transfer an item, the On Line Status dialog box (Figure 12-3) appears. If communication was successful, click Cancel to exit. Figure 12-3.
Page 174: Printing A Single Item
Printing a Single Item Printing a single item is a two-step process. 1. With the label you want to print displayed in the Editor window, click the Print icon or click File | Print to display the Print screen (Figure 12-4). Figure 12-4.
Page 175: Printing Multiple Copies Of A Single Item
Printing Multiple Copies of a Single Item This process requires a single additional step: 1. With the label you want to print displayed in the Editor window, press Print to display the Print screen (Figure 12-4). 2. Enter the number of copies you want to print in the Copies field. 3.
Page 176: To Print A Subset Of An Output Set
To Print a Subset of an Output Set Use this procedure to print specific output items in an output set. 1. When the set is complete (see Creating Sets of Labels on page 9-6), or you have opened a file containing a set, click Print. The Print screen appears. 2.
Page 177: Printing Output In A File Group
Printing Output in a File Group When you save labels as files, the system automatically prompts you to classify them into file groups. One advantage of saving similar files into the same file group is that you save time by printing all output files in the group at the same time. You print file groups using the Advanced features available from the Print screen.
Page 178: To Print A Different File Group
3. Choose Advanced. The Advanced Print screen appears (Figure 12-7); it includes your current File group name: Figure 12-7. Advanced Print screen with open file group. 4. Click the Print files in file group checkbox. (Note that the Special Print options are now grayed out, and the File Group button is available.) 5.
Page 179 2. Choose the File Group button. The File Groups screen appears: Figure 12-8. File Groups screen 3. Choose the file group that contains the files you want to print, and click Next. The Advanced Print screen appears; it includes the name of the file group you selected. File Group name you selected...
Page 180: Checking Supplies
If the job contains multiple items, the system checks the Supply saver system setting, and proceeds accordingly: With Supply saver ON, the system saves media and ribbon by arranging output items of the same size together in the print queue. After printing, the VisiMate® System cuts the output items apart for you. Printing...
Page 181: Checking Length
See Supply Saver Option on page 12-19 for information and examples. Checking Length The VisiMate® Specialty Printing System uses the installed ribbon supply to determine the maximum printable length for your output. When you start a print job, the system checks the length of output page and compares it against the information it records from your ribbon’s...
Page 182 Hint! Other changes besides color can affect the label’s length. For example, changing the font size may increase or decrease the size of a text object, or changing the size of a graphic may increase or decrease the size of a graphic object. Both of these changes may affect the length of the output.
Page 183: When The Printer Truncates Output
When the Printer Truncates Output Figure 12-10 is an excellent example of a label with an object placed beyond the length acceptable to the installed ribbon. The system will truncate the label when you print it: Maximum Need new screen output length This object GREEN...
Page 184: Cut Out Output Length
The system also checks the output background color against the installed media color, and displays a warning message if there is a discrepancy. Ribbon and Color Choices You can use these ribbons in your VisiMate® Specialty Printing System: Ribbon Type Description One color throughout the length of the entire ribbon.
Page 185: Ribbon Color Needed
Ribbon Color Types Produced • Uses a single-color (monochrome) ribbon. If you Single color apply multiple colors when composing your output, the system prompts you for the correct color ribbons at print time. • If all objects on the output are the same color, the system prints with the installed ribbon, even if the color of the ribbon does not match the color of the objects.
Page 186: Media Color Needed
Ribbon Color prompt appears. Media Color Needed How the VisiMate® Specialty Printing System responds to media color depends on the kind of output you are printing: When you are printing template output and the system needs a different color media installed to complete the print job, it prompts you with a Color Needed message.
Page 187: Checking For Cut Out Output
If the Cut Out object extends beyond the maximum allowed length or width of the media supply, the VisiMate® Specialty Printing System ignores the cut out area of your output. Your display screen shows a reliable representation of the Cut Out objects on your output, so you should correct any size problems before proceeding.
Page 188: Supply Saver Option
Use the Application Preferences screen to set the defaults for the system from within most applications. This saves you having to close an application to go back to the Main Menu. See Setting Application Preferences on page 9-17 for more information. O SET PRINT OPTIONS FROM THE 1.
Page 189 (Figure 12-13). It also saves ribbon because it groups output items to print within a set of ribbon panels. The VisiMate® Specialty Printing System automatically cuts out the individual output items.
Page 190: Overprint Option
Note: This option is available only if you have selected the Supply Saver option. (If Supply Saver is not selected, this setting is grayed out.) Overprint Option Overprinting eliminates possible gaps between the color areas and the black areas on your output.
Page 191: Canceling A Print Job
Canceling a Print Job When you start a print job, the Preparing to Print screen appears while the application rasterizes the print job: Figure 12-13. Preparing to Print dialog box. Printing may begin while this dialog box is displayed, before rasterization of the entire job is completed.
Page 192 You can also press <Alt+F1> to cancel a print job from a PC. For non-keyboard (peripheral-only) connections, you can press Cancel on Note: the On Line Status screen to quit printing. See Placing your VisiMate® Specialty Printing System Online on page 13-6 for more information about the On Line Status screen see.
Page 193: Chapter 13 Connecting To A Pc
This chapter explains how to establish communication between a printer and a PC. Topics include: ONTENTS Working with a PC ... 13-2 Setting up your VisiMate® Specialty Printing System as a Hardware Device for USB ... 13-2 Installing the USB driver ... 13-3 Installing the Print Driver (USB or Serial) ... 13-4 Placing Your System Online ...
Page 194: Working With A
1. Before turning on the power for your VisiMate® System or your PC, connect one end of the USB cable to the VisiMate® System and the other end to a USB port on the PC. 2. Turn on your VisiMate® System.
Page 195: Installing The Usb Driver
Installing the USB driver 1. When the USB connection procedure described above prompts you for the location of the device driver files, insert the CD-ROM, shipped with your system, into our PC’s CD-ROM drive. 2. Click the USB Driver folder and navigate to the USB driver. For example, if your PC’s Windows®...
Page 196: Installing The Print Driver (Usb Or Serial)
1. Connect a serial cable or USB cable (if you have not already done so) between your VisiMate® System and your PC. 2. After connecting the cable, turn on your VisiMate® System. Set the port connection option in your VisiMate® Specialty Printing System Setup screen as follows: a.
Page 197: Placing Your System Online
Setting Online Options Use the System Setup screen On Line tab options to: Set up the USB connection. Specify the purpose for putting the VisiMate® System online: for printing or for files. Connecting to a PC...
Page 198: Connecting Your Visimate® Specialty Printing System And A
Placing your VisiMate® Specialty Printing System Online 1. Connect one end of the cable to your VisiMate® System and the other end to a PC. The cable you use, USB or serial, should be same as you used in the procedure described in Installing the Print Driver (USB or Serial) on page 13-4.
Page 199: Printing From A Pc
Before you can use your VisiMate® Specialty Printing System as a peripheral printer, you must perform these tasks: 1. Set up your VisiMate® System as a hardware device by following the instructions in Installing the Print Driver (USB or Serial) on page 13-4.
Page 200 4. Click Print and the VisiMate® printer will automatically go online. As soon as the printing is initiated, the On Line Status screen appears. Figure 13-4. On Line Status screen - Communication Successful Note: If, during printing, you initiate another print job, the second job will not start to print until the first print job is completed.
Page 201: Rgb Values For Graphics
RGB Values for Graphics Color RGB Value Color RGB Value Scarlet 220,60,60 Light purple 198,169,214 250,0,0 Purple 152,47,179 Orange 255,165,0 Magenta 255,0,255 Gold 255,215,0 Pink 255,192,203 Yellow 255,255,0 Cream 236,225,202 Olive green 174,190,61 Light grey 215,215,204 Kelly green 50,205,50 Dark grey 177,177,152 Dark green 34,139,34...
Page 202: Working With The File Management Utility
The File Management Utility application is included with the software. Use the File Management Utility with a serial or USB connection to do the following: • Transfer files from the PC to a VisiMate® printer • Transfer files from the printer to a PC •...
Page 203: Installing The File Management Utility
Source File Types TABLE 13-1. File Type Extension Transfer to (Printing System) Transfer from (PC Location) Graphic Files *.bmp, \Graphics\My Graphics \Download\Graphics *.wmf Cut Graphics *.cog \Cut Graphics\My Cut Out \Download\Cut Out Graphics Graphics Label Files *.glr., *.lbl \SavedFiles\My Documents \Download\Documents Template Files *.tpl...
Page 204: Launching The File Management Utility
Using the File Management Utility to Determine Communication Status The File Management Utility’s Launcher’s display shows the communication status between the PC and VisiMate® Specialty Printing System: OMMUNICATION UCCESSFUL If the Communication Successful message appears, the communication is working.
Page 205: File Management Utility Main Menu
File Management Utility Main Menu After launching the File Management Utility, the Main Menu appears: Figure 13-5. File Management Utility main menu The File Management Utility main menu displays the following functions: Transfer Files to Printer lets you transfer files on your computer’s hard drive to your printer’s internal memory or to its external storage card.
Page 206 3. Select the Source to copy, move or delete files. The Source drop-down menu lists the drives you can access (e.g., 3 ½” floppy (A:), hard drive (C:), or compact disc (E:).) Important! Some file types must be assigned specific folders on the VisiMate System when using it without the PC.
Page 207: Upgrading Printer Files
1. Place your system online for transferring files. See Placing your VisiMate® Specialty Printing System Online on page 13-6 for instructions. 2. After establishing a guest connection between the VisiMate® Printer and the PC, launch the File Management Utility on the PC.
Page 208: Appendix A Special Characters
Special Characters Appendix A The following tables provide the symbol, the unicode value, and the decimal value for special characters you can use with your VisiMate ® Specialty Printing System. Table 1 on page A-2 lists special characters you can insert when using these...
Page 209 Special Characters for Arial 65 for BRC, Arial for BRC, and Times New Roman TABLE 1. for BRC fonts, listing symbol, unicode value, and decimal value for each. Special Characters...
Page 210 TABLE CONTINUED Special Characters...
Page 211 TABLE CONTINUED Special Characters...
Page 212 TABLE CONTINUED Special Characters...
Page 213 Special Characters for Brush Script for BRC font, listing the symbol, unicode TABLE 2. value, and decimal value for each. Special Characters...
Page 214 TABLE CONTINUED Special Characters...
Page 215 TABLE CONTINUED Special Characters...
Page 216 TABLE CONTINUED Special Characters...
Page 217: Appendix B Cutter Maintenance
Cutter Maintenance Appendix B ONTENTS About the Cutting Mechanism Removing the Stylus Holder Adjusting the Cut Depth Replacing the Stylus Blade Cleaning the Stylus...
Page 218: About The Cutting Mechanism
About the Cutting Mechanism Your plotter cutter consists of a stylus blade in a holder, mounted on a track in your printer. The stylus is moved mechanically across the media in the design you designate. The stylus consists of the cutting blade and the apparatus that holds the blade in place. It is contained in a holder that fits into the tracking mechanism in your printer.
Page 219: Removing The Stylus Holder
Removing the Stylus Holder Follow these instructions to remove the stylus for adjusting, cleaning, or replacing. Turn the power off, then open the printer. Move the stylus holder mechanism to the center of the track, to make it easier to work with.
Page 220: Adjusting The Cut Depth
Adjusting the Cut Depth You may need to adjust the stylus blade on your cutter when: The cuts on your cut out labels are either too deep or too shallow. You install media supplies of varying thickness. The stylus holder has an adjustment dial you use to change the depth at which the stylus blade cuts the tape.
Page 221 Hold the stylus holder as shown here to make the adjustment: Figure B-3. Adjusting the stylus depth. Note the dots beneath the adjustment dial. Each dot represents an adjustment of approximately 0.001 inch (0.0025 mm). Start by turning the adjustment dial past one dot. Turn the dial clockwise to increase the cutting depth.
Page 222 2. Holding the stylus holder perpendicular to the surface, glide the stylus nose lightly across the tape: Figure B-4. Testing cutting depth. Note: Do not apply pressure. Make sure the stylus holder is positioned straight vertically. 3. Check the media to see if the cut is correct. The cut should go through the tape, but leave the backing paper unscored.
Page 223: Replacing The Stylus Blade
Replacing the Stylus Blade At some point, especially after prolonged use with specialty media, you may have to replace the stylus blade. Turn the power off, and open the printer cover. Follow the instructions in Step 1: Removing the Stylus Holder on page B-3. Holding the stylus holder in both hands as shown below, keep the nose end of the mechanism stable and turn the other end counter-clockwise, loosening it until the two parts separate.
Page 224 Carefully pull on the blade to remove it, as shown here: Figure B-6. Removing the blade. Be careful to grasp the blade on the shank, and not on the cutting edge. CAUTION: If the blade does not remove easily, you may need to remove the screw that holds the blade stylus in place, as shown here: Use screw driver to...
Page 225: Cleaning The Stylus
Push the blade holder as far down as possible, then turn it clockwise, until you feel the threads engage. Turn until the stylus protrudes from the opening, as shown in Figure B-2 on page B-4. Adjust the blade depth. Follow the instructions in Adjusting the Cut Depth on page B- Re-install the stylus holder.
Page 226 Apply alcohol to the foam swab, and wipe the stylus blade as shown here: Figure B-8. Cleaning the stylus blade. Reconnect the two parts of the stylus holder: Push the blade holder as far down as possible, then turn it clockwise, until you feel the threads engage.
Page 227: Appendix C Error Messages
Error Messages Appendix C The instructions in this appendix describe: ONTENTS Determining the Card, Firmware, Application Version ..C-2 Revised Error Messages ..C-3 Error Code Translation ..C-12 Non-Error Troubleshooting ..C-12...
Page 228: Determining The Card, Firmware, Application Version
You will see the remaining length of ribbon or tape that is available for print in the cartridge. You can also view the amount of memory available to store additional labels, graphics and fonts both on the VisiMate and on an external flash card if inserted. Determining the Card, Firmware, Application Version...
Page 229: Revised Error Messages
Note:This section lists error messages that have been revised to provide additional information. If an error message is not listed here, it remains unchanged from earlier versions of the VisiMate® Specialty Printing System . The table below shows the error code reported by the System firmware, the condition that generated that error code, the error message, the user action required to clear the error message, and any additional information.
Page 230 Error Messages TABLE 1. ONDITION ESSAGE CTION THER Printer cover Close printer cover. opened during System lifts roller so interrupted cutting. job can be removed. Error 19 displays telling user to remove partial job. Print head is about None. to overheat. Job is canceled, but user can edit other files while print head cools, then print later.
Page 231 Error Messages TABLE 1. ONDITION ESSAGE CTION THER Cannot read tape Install tape. cell. This message appears at power up if tape not installed. Tape must be installed to operate, even if not printing. Data stored in Install tape with valid memory tape cell is cell.
Page 232 Error Messages TABLE 1. ONDITION ESSAGE CTION THER Reached the notch Reinstall tape or install new at the end of the tape. tape. This is a physical determination that tape should be replaced, but may appear if tape is skewed or misloaded.
Page 233 Error Messages TABLE 1. ONDITION ESSAGE CTION THER Ribbon reaches Replace ribbon. purple trailer OK to continue printing after when advancing replacing ribbon. to color panel. Ribbon reaches Replace ribbon. purple trailer Print job is ruined; job is while actively canceled.
Page 234 Error Messages TABLE 1. ONDITION ESSAGE CTION THER Different ribbon Install ribbon and close cover or, color needed for press Continue with Current next print pass. Ribbon button. Secret code in Install ribbon with valid memory ribbon cell is cell. incorrect.
Page 235 Error Messages TABLE 1. ONDITION ESSAGE CTION THER Ribbon cell is Install ribbon with valid memory wrong version. cell. Number of feet Install ribbon with valid memory stored in ribbon cell. cell is zero. Cutoff blade has Clear jam in shear cutter path. taken too many steps from the stepper motor to...
Page 236 Error Messages TABLE 1. ONDITION ESSAGE CTION THER Head lift cam not None. turning. Mech Service required failure. Rollers have None. failed to lift. Mech Service required failure. Timeout searching Replace ribbon. Continue print for color panel job. Can indicate a sensor (memory cell failure;...
Page 237 Error Messages TABLE 1. ONDITION ESSAGE CTION THER Machine has Clear tape jam. advanced tape but Can indicate a jam, not cannot detect any mechanical failure. tape in the tape present sensor located up front, while cut is in progress. Encoder has Clear tape jam.
Page 238: Error Code Translation
Error Messages TABLE 1. ONDITION ESSAGE CTION THER Attempting to None. move blade Contact technical support. outside label boundaries. For development use, not expected in field. Attempting to None. send cut Contact technical support. commands to non- cuttable supply. For development use, not expected in field.
Page 239: System Powers On But No Display
Verify that there is power at the wall outlet. System Powers On But No Display Turn the screen contrast dial located on the front of printer up. If the display is still dark or the display’s backlight is on but nothing is displayed on the screen, call for authorized service THE TOUCH SCREEN RESPONDS RANDOMLY 1.
Page 240: Print Quality Troubleshooting
THE DISPLAY DENSITY DIAL DOES NOT RESPOND Call for authorized service THE PRINT DENSITY DIAL DOES NOT RESPOND 1. The print density can only be displayed the launcher screen. 2. Save your current label if desired and hit F12 to return to the launcher screen. RIBBON FEEDS OUT WITH TAPE 1.
Page 241: For General Types Of Print Quality Problems
Condition Appearance Solution Top or bottom of If problem persists, call for print is missing authorized service. Gradual fading of Clean the print head and platen top or bottom of roll. print Try a different tape cartridge. If problem persists, call for authorized service.
Page 242: Communication Trouble Shooting
5. Check to see if the top cover is closing all the way and latching. 6. Try printing a different label. Communication Trouble Shooting This section is for trouble shooting communication between a PC and the printer. Note: Make sure all application-syncing programs are not running. Click on Print and Nothing Happens - No Error If an error message was previously displayed on the printer and it will not print after recovery, you should always turn it off and then on again.
Page 243: Appendix D Glossary
Label generic term to refer to any type of output you create and print This is the VisiMate main menu that displays once you’ve powered on your Launcher System. The Launcher screen lists all of the applications available in the Screen VisiMate®...
Page 244 The area between the leading edge of the media (where the output starts), and Page the shear cut. A unit of measure used in printed output (1 point = 1/72 inches) Points Generic reference to dialog boxes. Screen The straight cut made through the media and liner that separates the output Shear cut from the remaining media supply.

Variquest VisiMate Setup Manual

Chapter 1 Introduction

CHAPTER 2 Visimate® Specialty Printing System Setup

Before You Begin

Connecting Peripherals

Adjusting Print Density and Screen Contrast

Installing Supplies

Installing a Compact Flash Memory Card

Cleaning the System

Removing Adhesive and Debris Build-Up on Tape Guides

Chapter 3 Setting Preferences

Overview

Accessing System Setup

Adding School Name and Mascot

Setting Localization Tab Options

Setting Hardware Tab Options

Setting Other Tab Options

Setting Text Tab Options

Setting on Line Tab Options

CHAPTER 4 Getting Started on Your System

Terminology: Label

Launching Your System

Keyboard Basics

Mouse Basics

Checking System Status

Arrow Displays on List Screens

Accessing Online Help

Chapter 5 Working with Color

Using Color in the Visimate® Specialty System

Ribbon Color

Drawing Color

RGB Values for Graphics

Media Color

Template Requirements

Applying Color to Objects

Choosing Color on the Object Color Dialog Box

Chapter 6 Working with Objects

Objects Overview

Using Objects to Compose Labels

Adding Objects

Adding a Text Object

Adding Variable Text Objects

Adding Vertical Text Objects

Adding Bar Code Objects

Adding Graphic Objects

Selecting Objects

Moving Objects

Resizing Objects

Copying and Pasting Objects

CHAPTER 7 Creating and Modifying Cutout Objects

Terms and Concept

Cutting-Out Objects Overview

Creating Cutout Objects

Creating Cutout Objects in Other Applications

Cutting Around Objects

Cutting Around Frames

Calibrating the Cutter

Restoring Default Cutter Calibration Settings

CHAPTER 8 Working in the Editor Window

Accessing the Editor Window

Editor Window Overview

Editor Window Defaults

Editor Window Components

CHAPTER 9 Creating Labels from Templates

Creating Labels and Similar Output

Creating Sets of Labels

Changing Labels

Setting Application Preferences

CHAPTER 10 Creating Custom Labels

CHAPTER 11 Creating Files and File Groups

Creating File Groups and Files Overview

Accessing Saved Files

Managing File Groups and Files

Printing Files

Transferring Files

CHAPTER 12 Printing

Terms and Concepts

Printing Output

Printing a Single Item

Printing Multiple Copies of a Single Item