Page 1: Operating Instructions
FAX Option Type C3000 Operating Instructions Facsimile Reference Transmission Other Transmission Features Reception Changing/Confirming Communication Information Storing a Document Fax via Computer Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 4 ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite •...
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Functions ..................1 Reading the Display....................2 Reading the Display Panel and Using Keys...............3 Simplified Display.......................5 Function List ......................6 1. Transmission Transmission Modes ..................... 9 Selecting Type of Transmission ................10 Memory Transmission....................11 Sending multiple originals using the exposure glass..........14...
Page 6 Scan Settings .......................43 Scan Type ........................43 JBIG Transmission ....................45 Resolution ........................45 Scan Size .........................47 Auto Detect......................48 Regular ........................49 Area ........................50 Mixed Original Sizes....................52 Density (Contrast) ....................54 Mixing Scan Settings for a Multiple Page Original ...........56 Changing the Line Port ..................57 Simultaneous Broadcast Using Multiple Line Ports ..........
Page 7 2. Other Transmission Features Sending at a Specific Time (Send Later) ............117 Requesting a Reception Notice ................119 Setting an E-mail Destination as a BCC ............121 Confirming Transmission Results by E-mail ..........122 Entering the Subject ..................124 Entering the Text....................127 Transmission Options ..................129 Standard Message Stamp..................
Page 8 Printing Options....................157 Print Completion Beep ...................157 Checkered Mark.....................157 Centre Mark ......................158 Reception Time ......................158 Two-Sided Printing....................159 180-degree rotation printing ................160 Multi-Copy Reception.....................160 Image Rotation....................... 161 Page Separation and Length Reduction ..............162 Page Reduction......................163 TSI Print (Transmitting Subscriber Identification Print) ..........163 If There Is No Paper of the Correct Size ..............164 Setting priority trays.....................164 Just size printing....................165...
Page 9 Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) ..............200 Printing Received and Stored Documents ............. 201 Deleting Received and Stored Documents ............202 Printing a File Received with Memory Lock ............203 Personal Boxes ....................205 Personal Boxes ......................205 Printing Personal Box Documents .................206 Confidential File Report..................207 Information Boxes .....................208 Information Boxes ....................208...
Page 10 Specifying Options ....................243 To send a fax document at a specific time ............243 To print a sender stamp..................243 To attach a cover sheet ..................244 To specify two-sided printing ................244 To display preview....................244 Saving as files .....................244 To store the fax document on the Document Server...........245 Checking Transmission Using LAN-Fax Driver............246 Confirming Transmission Results by E-mail ............
Page 11: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 12: Reading The Display
Reading the Display This section explains how to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby display appears.
Page 13: Reading The Display Panel And Using Keys
Reading the Display Panel and Using Keys This section explains key functions and messages that appear on the control panel. ❖ Initial Display ALV008S Displays the date, time, and ma- Displays the entered number of a chine status. Displays the name, fac- destination.
Page 14 Allows you to set various fea- Title word keys appear. Allows tures for transmission. you to switch from one page (dis- play) to another on the destination Allows you to set a sender. list. Allows you to check the number Switches the title word keys.
Page 15: Simplified Display
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. AMG051S ❖...
Page 16: Function List
Function List This section explains various items that can be specified in the Facsimile Fea- tures menu. Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see “Facsimile Features”, General Settings Guide. ❖ General Settings Function name Description Quick Operation Key...
Page 17: Reception Settings
❖ Send Settings Function name Description Max. E-mail Size Specify to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason. Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party.
Page 18: Initial Settings
Function name Description Paper Tray Use this function to print fax documents re- ceived from programmed senders and fax documents from other senders, using differ- ent paper trays. Specify Tray for Lines Specify a paper tray for each line (telephone, Internet Fax, IP-Fax).
Page 19: Transmission
1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents.
Page 20: Selecting Type Of Transmission
Transmission Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. Note ❒ You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is pressed.
Page 21: Memory Transmission
Transmission Modes ❖ When sending to an Internet Fax destination Press [Internet Fax] to switch the type of transmission to Internet Fax. Reference p.21 “IP-Fax Functions” p.25 “Internet Fax Functions” Memory Transmission Memory transmission mode has standard fax, Internet Fax and IP-Fax. Important ❒...
Page 22 Transmission Make the scan settings you require. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
Page 23 Transmission Modes Specify the next destination. Press [Fax] or [Internet Fax] to switch the transmission type between fax/IP- Fax and Internet Fax. A fax number, e-mail address and IP-Fax destination can be specified simul- taneously. Press the {Start} key. Note ❒...
Page 24: Sending Multiple Originals Using The Exposure Glass
Transmission Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. Make sure [Immed. TX] is not highlighted. Place the first page of the original face down on the exposure glass. Specify a destination. Make the scan settings you require.
Page 25: Parallel Memory Transmission
Transmission Modes Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission.
Page 26: Automatic Redial
Transmission Automatic Redial If a fax document could not be sent because the line was busy or an error oc- curred during transmission, the line is switched to another at five-minute inter- vals and redial is attempted up to five times. If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.
Page 27: Immediate Transmission
Transmission Modes Note ❒ To avoid accidentally pressing the wrong Destination key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu.
Page 28 Transmission Select the scan settings you require. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
Page 29: Sending Multiple Originals Using The Exposure Glass
Transmission Modes Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. Press [Immed. TX]. Place the first page face down on the exposure glass. Specify a destination. Make the scan settings you require. Press the {Start} key.
Page 30: Displaying Confirmation Of Transmission
Transmission Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other transmission settings before transmitting. Press [Check Modes], and then check the transmission settings. The following display appears. After checking the settings on the display, press [Exit].
Page 31: Ip-Fax Functions
IP-Fax Functions IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles direct- ly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
Page 32 Transmission ALT001S Important ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under Initial Settings in the Facsimile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6. ❒...
Page 33: Terminology
IP-Fax Functions Reference p.141 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives files via one-to- one communication over a LAN or the Internet.
Page 34: Notes On Using Ip-Fax
Transmission Notes on Using IP-Fax The following are notes about using IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If a power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted.
Page 35: Internet Fax Functions
Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
Page 36: Notes On Using Internet Fax
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITU- T Recommendation T.37. ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server.
Page 37: Functions Not Available By E-Mail Transmission
Internet Fax Functions • The level of security for Internet communications is low. It is recommended that you use the telephone network for confidential communications. • Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion. Use Inter- net Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern.
Page 38: Functions Not Available By E-Mail Reception
Transmission Functions Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized Reception per Sender • Reception File Print Quantity per Sender E-mail Subject If you send e-mail without specifying a subject, a subject is automatically insert- ed.
Page 39: T.37 Full Mode
Internet Fax Functions T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail.
Page 40: Placing Originals
Transmission Placing Originals Place the original on the exposure glass or the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy/Document Server Reference • Placing originals into the ADF “Placing Originals in the Auto Document Feeder”, Copy/Document Server Reference “Non-compatible originals for the Auto Document Feeder”, Copy/Docu-...
Page 41 Placing Originals Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set origi- nals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets.
Page 42: Setting The Original Orientation
Transmission Reference p.14 “Sending multiple originals using the exposure glass” p.19 “Sending multiple originals using the exposure glass” p.29 “T.37 Full Mode” p.36 “Acceptable Original Sizes” p.37 “Paper Size and Scanned Area” p.39 “Original Sizes Difficult to Detect” p.40 “Transmission with Image Rotation” p.47 “Scan Size”...
Page 43: Scanning Two-Sided Originals
Placing Originals Press [OK]. The selected original orientation appears in “Original Feed Type”. Specify a destination, and then press the {Start} key. Reference p.215 “Storing a Document” Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end.
Page 44 Transmission Place the original, and then select the scan settings you require. Press [Original Feed Type]. Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ Make sure that the specified original orientation matches the orientation of originals loaded in the ADF.
Page 45 Placing Originals Select [Top to Top] or [Top to Bottom]. Select [1st Sheet] or [2nd Sheet]. To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step Select [2nd Sheet] if you want to send a cover sheet as the first page. Press [OK].
Page 46: Acceptable Original Sizes
Transmission Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness number of sheets Up to A3 (297 × 420 mm), Exposure glass ---- 11" × 17" (279 × 432 mm) ADF, one-sided docu- A5 L to A3 L (up to 1200 mm 50 sheets 40-128 g/m ment...
Page 47: Paper Size And Scanned Area
Placing Originals Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF AAG019S ❖ Maximum scan area The following shows the maximum scan area: •...
Page 48 Transmission Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ADF, a margin of 3 mm (0.1") around each edge of the original may not be sent. ❒...
Page 49: Original Sizes Difficult To Detect
Placing Originals Reference p.47 “Scan Size” Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) •...
Page 50: Transmission With Image Rotation
Transmission Reference “System Settings”, General Settings Guide Transmission with Image Rotation Generally, place A4, 8 "×11" originals in the landscape orientation (L). If you place an A4, 8 "×11" original in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 8 "×11"...
Page 51: Stamp
Placing Originals Stamp When sending a fax document using the ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page. Important ❒...
Page 52 Transmission Specify the destination, and then press the {Start} key. Note ❒ This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or successfully sent by Immediate Transmission. ❒ When the stamp starts getting lighter, replace the cartridge. ❒...
Page 53: Scan Settings
Scan Settings Scan Settings You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.
Page 54 Transmission Press [Scan Settings]. Make sure that [Scan Type] is selected. Select the scan type you require, and then press [OK]. Note ❒ If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected. ❒...
Page 55: Jbig Transmission
Scan Settings JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. Important ❒ This function is not available with Internet Fax function. ❒ This function requires that the other party's fax machine has both the JBIG function and ECM function (G3 communication only).
Page 56 Transmission Press [Scan Settings]. Press [Resolution]. Select the resolution you require, and then press [OK].
Page 57: Scan Size
Scan Settings Note ❒ If you install the optional expansion memory, “Super Fine” appears in the Resolution box. ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported.
Page 58: Auto Detect
Transmission Auto Detect Detects the size of the first page and scans all pages using that size. If the machine cannot detect the original size, a confirmation message appears. Place the original again. Place the originals. Press [Scan Settings]. Press [Scan Size]. Make sure that [Auto Detect] is selected.
Page 59: Regular
Scan Settings Press [OK]. “ ” appears above [Scan Settings]. Auto Detect: Same Size Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 8 "×11"KL, "×14"L, and 11"×17"L.
Page 60: Area
Transmission Press the size of the originals to be sent. "×11" indicates LT. 8 "×14" indicates LG. 11"×17" indicates DLT. Press [OK]. The selected size appears above [Scan Settings]. Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. Area Program the sizes of the originals to be scanned in advance.
Page 61 Scan Settings Press [Scan Size]. Press [Area 1] or [Area 2]. Press [OK]. The specified size appears above [Scan Settings]. Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect].
Page 62: Mixed Original Sizes
Transmission Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF. For ex- ample, when A3L and A4K size originals are sent together, usually all are sent using the size of the first original. By selecting Mixed Original Sizes, the machine scans and sends each original according to its size.
Page 63 Scan Settings Press [OK]. “ ” appears above [Scan Settings]. Auto Detect: Mixed Sizes Specify a destination and press the {Start} key. Note ❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again. ❒ You can combine the original sizes as follows: A3L and A4K, B4L and B5K, A4L and A5K.
Page 64: Density (Contrast)
Transmission Density (Contrast) The text and diagrams on originals should stand out clearly from the paper they are on. If the original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the density. ❖...
Page 65 Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven density levels. Make sure that [Auto Density] is selected. Press [W] or [V] to adjust the density.
Page 66: Mixing Scan Settings For A Multiple Page Original
Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different density, resolution, and scan type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.
Page 67: Changing The Line Port
Changing the Line Port Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of three ports. Important ❒...
Page 68 Transmission Press [Select Line]. Select the line you want to use. If you select “G3 Auto”, the machine will use any available line. This increas- es efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.323/SIP are set to “On”...
Page 69: Simultaneous Broadcast Using Multiple Line Ports
Changing the Line Port Press [OK]. The standby display appears. Note ❒ When you install the extra G3 interface unit, you can specify the line port home position. See “Registering a priority function using a program”. ❒ When sending a fax, you can select the line port if dialing with the number keys.
Page 70: Specifying A Destination
Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.
Page 71: Entering A Pause
Specifying a Destination Reference p.57 “Changing the Line Port” p.61 “Entering a pause” p.62 “Entering a tone” p.72 “Using the Address Book to Specify Destinations” p.79 “Registering Entered Destinations to the Address Book” p.272 “Maximum Values” Entering a pause Press [Pause] when dialing or storing a number to insert a pause of about two seconds.
Page 72: Entering A Tone
Transmission Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [Tone], the machine dials the number using tonal signals. This section explains how to use the tone function with On Hook Dial as an example.
Page 73: Sending By Ip-Fax
Specifying a Destination Sending by IP-Fax This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone number) in place of the fax number. Important ❒...
Page 74 Transmission To add a destination, press [Add]. When you press [Prg. Dest.], you can register an entered destination in the des- tination list. Specify the next destination. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts.
Page 75: Regarding Ip-Fax Destinations
Specifying a Destination Reference p.21 “IP-Fax Functions” p.57 “Changing the Line Port” p.65 “Regarding IP-Fax destinations” p.72 “Using the Address Book to Specify Destinations” p.79 “Registering Entered Destinations to the Address Book” p.272 “Maximum Values” “Entering Text”, About This Machine “Facsimile Features”, General Settings Guide Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's...
Page 76: Sending To An E-Mail Address
Transmission Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify it’s the receiver’s machine telephone number. For example, if the receiver’s fax number is “0312345678”, specify “5678”. To send from an IP- Fax to G3 fax without using gatekeeper or SIP server, you must register the gateway also.
Page 77 Specifying a Destination Press [Internet Fax] to switch the type of transmission to Internet Fax. Specify the sender. For details about specifying senders, see “Sender Settings”. Press [Manual Entry]. Enter the e-mail address destination, and then press [OK]. If you enter an incorrect character, press [Backspace] or [Delete All]. Then, re- enter the characters correctly.
Page 78 Transmission To add a destination, press [Add]. When you press [Prg. Dest.], you can register an entered destination in the des- tination list. Specify the next destination. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts.
Page 79: Bypassing The Smtp Server
Specifying a Destination Reference p.25 “Internet Fax Functions” p.72 “Using the Address Book to Specify Destinations” p.97 “Sender Settings” p.108 “Canceling a Transmission” p.272 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Bypassing the SMTP server...
Page 80 Transmission You can send Internet Fax documents directly to their destinations without go- ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's e- mail address is read as the SMTP server's address and transmissions bypass the SMTP server.
Page 81 Specifying a Destination Press [OK]. Note ❒ When you specify destinations directly using the number keys, you can specify whether or not to use the SMTP server for each destination. ❒ When you select destinations in the destination list, the SMTP server set- ting specified in the Address Book is enabled.
Page 82: Using The Address Book To Specify Destinations
Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a des- tination by selecting a Destination key from the destination list. The programmed name appears on Destination key. Press [Fax] or [Internet Fax] to switch the transmission type between fax/IP-Fax and Internet Fax.
Page 83: Switching The Titles In The Address Book
Specifying a Destination Press the {Start} key. Note ❒ To check the contents of Destination keys, print the destination list. Reference “System Settings”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Switching the titles in the Address Book There are three types of titles for destination lists;...
Page 84: Specifying Group Destinations
Transmission Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes. Destinations pro- grammed in a group are indicated by Important ❒ In the destination list, program an individual fax number, IP-Fax destination, e-mail address and/or groups of destinations.
Page 85: Selecting Destinations From Recent Destinations
Specifying a Destination Note ❒ Destinations programmed in groups can be checked using “Print Group Dial List” in “System Settings”. ❒ If a destination where a fax number, e-mail address, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.
Page 86 Transmission Place the original, and then select the scan settings you require. Press [Recent]. Select the destination you want to redial to, and then press [OK]. Press the {Start} key. Note ❒ You can select Internet Fax and IP-Fax destinations from Recent Destina- tions as well.
Page 87: Programming Destinations In The Address Book
Programming Destinations in the Address Book Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. Press the {User Tools/Counter} key. ALV007S Press [System Settings].
Page 88 Transmission Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a Group. ❒ When you press the {Facsimile} key to show the facsimile initial display af- ter changing the contents of the Address Book, the “ Destination list / ”...
Page 89: Registering Entered Destinations To The Address Book
Programming Destinations in the Address Book Registering Entered Destinations to the Address Book This section explains how to register a directly entered fax number, e-mail ad- dress, or IP-Fax destination to the Address Book. When registering a destination directly entered or displayed on the Recent Des- tination screen in the Address Book, [Prg.
Page 90: Searching For A Destination In The Address Book
Transmission Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. Important ❒ To search for a destination from an LDAP server, the LDAP server must be registered in advance.
Page 91: Search By Destination Name
Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server.
Page 92 Transmission Press [Name]. Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press [←], [→], [Backspace], and [Delete All], and then enter the destination name again. Confirm the characters you entered, and then press [Start Search]. A search-in-progress message appears.
Page 93: Search By Fax Number/Ip-Fax Destination
Searching for a Destination in the Address Book Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference “Entering Text”, About This Machine Search by Fax Number/IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by fax number or IP-Fax destination.
Page 94 Transmission Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. Press [Fax Destination]. Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, enter the IP-Fax destination that you want to find.
Page 95 Searching for a Destination in the Address Book Confirm the entered fax numbers, and then press [Start Search]. A search-in-progress message appears. When the search is finished, a result appears. Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list.
Page 96: Search By E-Mail Address
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered in the destination list. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. Press [Internet Fax] to switch the type of transmission to Internet Fax.
Page 97 Searching for a Destination in the Address Book Press [E-mail Address]. Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press [←], [→], [Backspace], or [Delete All], and then enter the e-mail address again. Confirm the entered characters, and then press [Start Search].
Page 98: Search Using Advanced Search
Transmission Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Search Using Advanced Search Follow these steps to search for a destination registered in the Address Book by specifying search criteria.
Page 99 Searching for a Destination in the Address Book Press [Advanced Search]. Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book searches: Name, User Code, Fax Destination, E-mail Address, and Folder Name. The following conditions can be specified for LDAP server searches: Name, Fax Destination, E-mail Address, Company Name, and Department Name.
Page 100 Transmission Select search criteria for each condition. The meanings of the search criteria are as follows: • [Beginning Word]: Search for strings that start with the specified character. Example: When searching for “ABC”, enter “A”. • [End Word]: Search for strings that end with the specified character. Example: When searching for “ABC”, enter “C”.
Page 101: Search By Registration Number
Searching for a Destination in the Address Book Select a destination. If the required destination does not appear, press [U] or [T] to display it. Press [Details] to display the detailed information of the selected destination. Note ❒ You can add one additional search condition for LDAP servers by specify- ing the Search Options under Program / Change / Delete LDAP Server under System Settings.
Page 102 Transmission Enter a registration number using the number keys, and then press [#]. You do not need to enter the first zeros of a registration number when the dis- play prompts you to enter five digits. If you make a mistake, press [Clear], and then try again. Press [OK].
Page 103: On Hook Dial
On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. Important ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax.
Page 104 Transmission When the line is connected and you hear a high-pitched tone, press the {Start} key. The transmission starts. If you want to cancel a transmission, press the {Clear/Stop} key, and then re- move the originals. After transmission, the standby display appears. Note ❒...
Page 105: Manual Dial
Manual Dial Manual Dial Pick up the handset of the external telephone and dial. When the line is connect- ed and you hear a high-pitched tone, press the {Start} key to send your fax doc- ument. If, on the other hand, you hear a voice at the other end, continue conversation as normal.
Page 106 Transmission Replace the handset. If you want to cancel a transmission, press the {Clear/Stop} key, and then re- move the originals. After transmission, the standby display appears. Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external tele- phone.
Page 107: Sender Settings
Sender Settings Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
Page 108 Transmission Confirm the selected sender, and then press [OK]. To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it. If you enable this function, the sender's name (user name) appears on the re- ceiver's sheet, lists, and report. To confirm the transmission results by e-mail notification, press [E-mail TX Results] to highlight it.
Page 109 Sender Settings Specify the destination, and then press the {Start} key. Note ❒ You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- tures menu.
Page 110: Advanced Features
Transmission Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document trans- mitted with a SUB Code is stored in the other party's memory, and not printed automatically.
Page 111 Advanced Features Press [Option Setting]. Press [SUB Code Transmission]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination. Press [Adv.Features]. Make sure that [SUB Code] is selected. Press [Transmission SUB Code].
Page 112 Transmission Enter a SUB Code, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. When a password is required, press [Password (SID)], enter the password with the number keys, and then press [OK]. Press [OK].
Page 113: Setting A Password
Advanced Features Setting a password There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Personal Box that has a password, enter the SID Code as the password. Note ❒...
Page 114 Transmission Press [Option Setting]. Press [SEP Code Reception]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination. Press [Adv.Features]. Make sure that [SEP Code] is selected. Press [Reception SEP Code].
Page 115 Advanced Features Enter a SEP Code, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. When a password is required, press [Password (PWD)], enter the password using the number keys, and then press [OK]. Press [OK].
Page 116: Entering A Password
Transmission Entering a password There are times you may want to use a password when receiving faxes by SEP Code Reception. Note ❒ For the maximum number of digits for the PWD Code, see “Maximum Values”. ❒ You can enter numbers, p, q, and spaces. ❒...
Page 117: Sep Code Rx Result Report
Advanced Features SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception. Note ❒...
Page 118: Canceling A Transmission
Transmission Canceling a Transmission This section explains how to cancel a fax transmission. Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. Press the {Clear Modes} key.
Page 119: While The Original Is Being Transmitted
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. Press the {Clear/Stop} key. ALV002S You can also cancel a Memory Transmission by pressing [Change TX / Info].
Page 120 Transmission Press [OK]. To cancel another file, repeat steps To cancel stopping transmission, press [Cancel]. Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of the document may already have been sent and received at the other end.
Page 121: Before The Transmission Is Started
Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- tination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then de- lete it.
Page 122 Transmission Select the file you want to cancel. If the desired file is not shown, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination ap- pears as “p”, depending on the security settings. Press [Stop Transmission].
Page 123 Canceling a Transmission Press [Exit] twice. The standby display appears. Note ❒ To cancel transmission to some destinations that a fax is sent to, see “De- leting a Destination from a Simultaneous Broadcast”. ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end.
Page 124: Confirming A Transmission
Transmission Confirming a Transmission Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file to check. If multiple destinations were specified, only the destination selected first appears. If multiple destinations were specified, only the number of destinations for unsent documents appears.
Page 125 Confirming a Transmission Press [Check / Change Settings]. Confirm a transmission, and then press [Exit]. Press [Exit] twice. The standby display appears.
Page 126: Checking The Storage Result (Memory Storage Report)
Transmission Checking the Storage Result (Memory Storage Report) This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed.
Page 127: Other Transmission Features
2. Other Transmission Features This section explains the features of [TX Mode], which you can use to apply trans- mission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time.
Page 128 Other Transmission Features Enter the time (24 hour format) using the number keys, and then press [OK]. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Page 129: Requesting A Reception Notice
Requesting a Reception Notice Requesting a Reception Notice You can confirm sent documents were properly received using e-mail or the Journal. The receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received.
Page 130 Other Transmission Features Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the last 50 communications are fin- ished, “OK”...
Page 131: Setting An E-Mail Destination As A Bcc
Setting an E-mail Destination as a BCC Setting an E-mail Destination as a BCC E-mail is sent to all specified destinations as bcc. Place the original, and then select the scan settings you require. Press [TX Mode]. Press [BCC Transmission] to highlight it. Press [OK].
Page 132: Confirming Transmission Results By E-Mail
Other Transmission Features Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail noti- fication to the specified destination. Important ❒ Register the e-mail address of the destination for e-mail notification in the destination list in advance.
Page 133 Confirming Transmission Results by E-mail Select the destination of notification, and then press [OK]. If you make a mistake, before pressing [OK], press [Clear] or press the selected Destination key again to turn the highlight off. [E-mail TX Results] gets highlighted and the destination of notification selected appears.
Page 134: Entering The Subject
Other Transmission Features Entering the Subject Allows you to enter a subject for the document you want to send. Place the original, and then select the scan settings you require. Press [TX Mode]. Press [Subject]. Enter the subject.
Page 135 Entering the Subject To enter the character strings programmed in the machine, press [User Text], and then select the character strings you want to enter. Press [OK]. The entered subject appears in the Subject field. Press [OK]. The standby display appears. Specify a destination, and then press the {Start} key.
Page 136 Other Transmission Features Reference p.28 “E-mail Subject” p.149 “Received Images” p.272 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide...
Page 137: Entering The Text
Entering the Text Entering the Text Allows you to enter the text to be transmitted. Important ❒ Program text strings in advance in “Program / Change / Delete E-mail Mes- sage” in “System Settings”. Place the original, and then select the scan settings you require. Press [TX Mode].
Page 138 Other Transmission Features Specify a destination, and then press the {Start} key. Note ❒ You cannot send text only without an original. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step Reference “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide...
Page 139: Transmission Options
Transmission Options Transmission Options This section describes various functions that you can switch on and off for any particular transmission, following the procedures given here. Standard Message Stamp Use this function to stamp a standard message at the top of the first original sent. There are four types of standard messages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres.
Page 140: Auto Reduce
Other Transmission Features Select the standard message to be stamped, and then press [OK]. The selected standard message is shown above the highlighted [Standard Message]. Press [OK] twice. Specify the destination, and then press the {Start} key. The machine cannot stamp multiple standard messages. Note ❒...
Page 141 Transmission Options Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. Place the original, and then select the scan settings you require. Press [TX Mode].
Page 142: Label Insertion
Other Transmission Features Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- tions in the Address Book, and also set “Label Insertion”...
Page 143 Transmission Options Press [Label Insertion] to highlight it. To cancel Label Insertion, press [Label Insertion] again. Press [OK] twice. Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function.
Page 144: Closed Network
Other Transmission Features Closed Network If you turn this function on, transmission will only take place if the destination's Closed Network Code is the same as yours. This function can stop you acciden- tally sending information to the wrong place. Important ❒...
Page 145: Sub Code Transmission
Transmission Options SUB Code Transmission Enable this function to perform SUB Code Transmission. Important ❒ This function is not available with Internet Fax. ❒ To perform SUB Code Transmission, a SUB Code must be set in [Adv.Features], the Address Book, or Keystroke Programs in advance. Even though “SUB Code Transmission”...
Page 146: Sep Code Reception
Other Transmission Features Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step step Reference p.100 “Setting SUB Codes for Transmission” p.262 “Programs” “Facsimile Features”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide SEP Code Reception...
Page 147 Transmission Options Press [SEP Code Reception] to highlight it. To cancel SEP Code Reception, press [SEP Code Reception] again. Press [OK] twice. Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function.
Page 148: Fax Header Print
Other Transmission Features Fax Header Print When the Fax Header is set to on, the stored name is printed on the receiver's paper. In some cases, you may want the other party to receive an unmarked copy of your original. To do this, switch Fax Header off. You can store two Fax Headers;...
Page 149 Transmission Options Note ❒ You can program fax header names using the Program Fax Information function in the Facsimile Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Features menu.
Page 150 Other Transmission Features...
Page 151: Reception
3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.
Page 152: Memory Reception
Reception Reference p.45 “Resolution” p.142 “Memory Reception” p.143 “Substitute Reception” p.157 “Printing Options” Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About one hour after the machine is turned off, all fax documents stored in memory are lost.
Page 153: Substitute Reception
Types of Reception Reference “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Facsimile Function”, Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed.
Page 154: Receiving Documents Unconditionally
Reception Receiving documents unconditionally If one of the conditions in the following list occurs, the machine receives all fax documents using Substitute Reception. Problems Causes Solutions The machine is printing The machine is busy print- The document is automatically with a different function. ing with a different func- printed after the current job finishes.
Page 155 Types of Reception You can specify the following conditions with the User Parameters (switch 05, bit 2, 1) in the Facsimile Features menu. • When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has pro- grammed their Own Name or Own Fax Number.
Page 156: Reception Modes
Reception Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (an external telephone required) • Auto Reception You can change the reception mode only if a standard G3 line is used. You cannot change the reception mode when a line other than the standard G3 line (G3-2 or G3-3) is used.
Page 157: Switching The Reception Mode
Reception Modes Switching the Reception Mode You can switch reception modes using Reception Settings in the Facsimile Fea- tures menu. If you program a Quick Operation key with Switch Reception Mode, you can switch the reception mode quickly. Press [Switch RX Mode]. Select the reception mode, and then press [OK].
Page 158: Receiving Internet Fax Documents
Reception Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attach- ments.
Page 159: Manual E-Mail Reception
Receiving Internet Fax Documents Manual E-mail Reception Follow these steps to receive a fax by accessing the e-mail server manually. Important ❒ Program the Manual E-mail RX function to a Quick Operation key beforehand. Press [Manual E-mail RX]. Check the message, and then press [Exit]. The machine accesses the server to check for e-mail and receives any new e-mail.
Page 160 Reception ALV011S E-mail transmitted without speci- Subject fying a subject in “TX Mode”. Shows the subject specified in “TX Mode” at the time of transmission. If no E-mail transmitted with a subject subject is specified, one is automatically specified in “TX Mode”. assigned in the format shown in 1 above.
Page 161: Reception Functions
Reception Functions Reception Functions This section explains useful functions for receiving fax documents. Routing Received Documents This section describes how to route received documents using SUB Codes. Important ❒ Documents cannot be routed to folders using this function. Routing received documents with SUB Code This machine can route received documents using SUB Codes.
Page 162: Transferring Received Documents
Reception Transferring Received Documents The machine can transfer received documents by using SUB Codes. Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver. Important ❒ Transfer Boxes and Receiving Stations must be set up in order to transfer re- ceived documents.
Page 163: Forwarding Received Documents
Reception Functions Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine. ALT004S Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒...
Page 164: Smtp Reception Using Internet Fax
Reception Reference p.272 “Maximum Values” “Facsimile Features”, General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent Internet Fax using SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine.
Page 165: Routing E-Mail Received Via Smtp
Reception Functions Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings” to “On” in the Facsimile Features menu. ❒...
Page 166: Jbig Reception
Reception Note ❒ If an e-mail transfer request is received when the “SMTP RX File Delivery Set- tings” is “Off”, this machine responds with an error message to the SMTP server. ❒ You can make settings that limit transfer to specified originators. ❒...
Page 167: Printing Options
Printing Options Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a re- ceived document is printed. Note ❒ You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume”...
Page 168: Centre Mark
Reception Centre Mark When this function is enabled, marks are printed halfway down the left side and at the top centre of each page received. This makes it easy for you to position a hole puncher correctly when you file re- ceived documents.
Page 169: Two-Sided Printing
Printing Options Two-Sided Printing You can have a received document printed on both sides of a sheet. Important ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending par- ty.
Page 170: 180-Degree Rotation Printing
Reception Note ❒ You can turn this function on or off using 2 Sided Print in the Facsimile Fea- tures menu. ❒ Printouts may vary depending on how the sender sets the originals. ❒ You can select to have documents only from selected senders printed in this way.
Page 171: Image Rotation
Printing Options Note ❒ The maximum number of copies that can be made for each document is 10. ❒ When using the Multi-copy function with specified senders, the maximum number of copies is 10. ❒ You can turn this function on or off using Reception File Print Quantity in the Facsimile Features menu.
Page 172: Page Separation And Length Reduction
Reception Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the document if the document length is 20 mm (0.79") or longer than the paper used.
Page 173: Page Reduction
Printing Options Page Reduction If you receive a document that is longer than the paper in the tray, the machine usually prints it on two pages. If you turn this function on, the machine reduces the width and length of the re- ceived image so that it will fit on one page.
Page 174: If There Is No Paper Of The Correct Size
Reception If There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document, the machine will choose a paper size based on the paper available. Page reduction Disabled Reduction in Sub-scan Direction Enabled...
Page 175: Just Size Printing
Printing Options Just size printing If you enable this function, received documents are printed on the sheet that has the highest priority. This function is enabled with User Parameters (switch 05, bit 5) in the Facsimile Features menu. If the paper tray is not stocked with paper of a suitable size to print a received document, a message appears on the display prompting you to load paper of the required size.
Page 176: Where Incoming Documents Are Delivered - Output Tray
Reception Note ❒ You can load a maximum of 100 sheets of standard paper in the bypass tray. ❒ You can use a size of paper not loaded in the paper tray(s) in the bypass tray. ❒ The machine can detect A6L, A5L, A4L, A3L (5 "×8 "L, 8 "×11"L,...
Page 177: Tray Shift
Printing Options Tray Shift Use this function to shift the output position for each document, so you can sep- arate received documents easily. Important ❒ The optional finisher or shift sort tray unit is required. When the optional finisher unit is selected for fax output, you can use the Tray Shift function whenever a fax or report is printed.
Page 178 Reception...
Page 179: Changing/Confirming Communication Information
4. Changing/Confirming Communication Information This section explains the features of [Change TX / Info], which you can use to con- firm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission.
Page 180: Deleting A Destination From A Simultaneous Broadcast
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 181 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Change] for the destination you want to delete. Press the {Clear/Stop} key to delete the destination, and then press [OK]. ALV002S Pressing the {Clear/Stop} key deletes by single digits the fax number or IP-Fax address.
Page 182: Adding A Destination
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select the file to which you want to add a destination.
Page 183 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Add Destination]. Specify the destination using the number keys or Destination keys, and then press [OK]. When the file has some Internet Fax destinations, you can switch the transmission type between fax/IP-Fax and Internet Fax by pressing [Fax] or [Internet Fax].
Page 184: Changing The Transmission Time
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 185 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Change TX Time]. Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that file is sent first.
Page 186: Changing The Smtp Server Setting
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file whose SMTP server setting you want to change.
Page 187 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Change]. Press [SMTP]. Select [Yes] or [No], and then press [OK].
Page 188 Changing/Confirming Communication Information Press [OK]. Press [Exit]. Repeat from step to change the SMTP server settings of other recipients. Press [Exit] twice. The standby display appears.
Page 189: Printing A File From Memory
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 190 Changing/Confirming Communication Information Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. To cancel printing, press [Cancel]. The display returns to that of step Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. The dis- play returns to that of step Repeat from step , if you want to print another file.
Page 191: Printing A List Of Files In Memory (Print Tx File List)
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files).
Page 192 Changing/Confirming Communication Information Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. The dis- play returns to that of step Press [Exit] twice. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒...
Page 193: Resending A File
Resending a File Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set “Store documents in memory that could not be transmitted” to “On” in User Parameters (switch 24, bit 0) in the Facsimile Features menu.
Page 194 Changing/Confirming Communication Information Press [Transmit Failed File]. To add a destination, press [Add Destination], and then specify the destination. Press [OK]. Repeat from step to resend another file. To cancel transmissions, press [Cancel]. The display returns to that of step Press [Exit] twice.
Page 195: Checking The Transmission Result (Transmission File Status)
Checking the Transmission Result (Transmission File Status) Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. Press [Change TX / Info]. Select [Transmission File Status].
Page 196: Confirming By Report
Changing/Confirming Communication Information Press [Exit] twice. The standby display appears. Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a Web Image Monitor on a network computer.
Page 197: Confirming By E-Mail
Checking the Transmission Result (Transmission File Status) Confirming by E-mail Use the E-mail TX Results function to send reports by e-mail to a computer, and then confirm them on the computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. •...
Page 198: Communication Result Report (Memory Transmission)
Changing/Confirming Communication Information Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission.
Page 199: Communication Failure Report
Checking the Transmission Result (Transmission File Status) Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission. ❒ You can switch this report on or off in the User Parameters (switch 03, bit 5) in the Facsimile Features menu.
Page 200: Checking The Reception Result (Reception File Status)
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. Press [Change TX / Info]. Press [Reception File Status]. Check the reception results.
Page 201: Confirming By Report
Checking the Reception Result (Reception File Status) Press [Exit] twice. The standby display appears. Note ❒ Only the reception results of the latest communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒...
Page 202: Print Journal
Changing/Confirming Communication Information Print Journal You can print the Journal manually. Important ❒ The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: “All”, “Print per File No.”, or “Print per User”.
Page 203: All
Print Journal Prints the results of communications in the order made. Press [Change TX / Info]. Press [Print Journal]. Select [All]. Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step Press [Exit] twice.
Page 204: Print Per File No
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. Press [Change TX / Info]. Press [Print Journal]. Select [Print per File No.]. Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press the {Start} key.
Page 205: Print Per User
Print Journal Print per User Prints the results of communications by individual senders. Press [Change TX / Info]. Press [Print Journal]. Select [Print per User]. Select a user. Press [Cancel] if the user is not registered. The display returns to that of step Press [OK] after checking the user name shown on the display.
Page 206 Changing/Confirming Communication Information Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step Press [Exit] twice. The standby display appears.
Page 207: Journal
Print Journal Journal This section explains the items printed in the Journal. ALV010S Printing date Other end Shows the date and time the report was • For fax destinations printed. Shows the name (for display) pro- grammed by the other end. Programmed Fax Header Shows the programmed fax number if Shows the sender name programmed for...
Page 208 Changing/Confirming Communication Information • For Internet Fax destinations • For IP-Fax transmissions and recep- At time of transmission, it shows the tions e-mail address or name programmed After , and “T” for outgoing faxes in the destination list. At time of re- or “R”...
Page 209: Transmitting Journal By E-Mail
Print Journal Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. Important ❒ To transmit the Journal by e-mail, it is necessary to make settings with User Parameters (switch 21, bit 4) in the Facsimile Features menu.
Page 210: Printing/Deleting Received And Stored Documents (Print/Delete Stored Reception File)
Changing/Confirming Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. Important ❒ Make the settings for received and stored documents in “Reception File Set- ting”...
Page 211: Printing Received And Stored Documents
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. Press [Change TX / Info]. Press [Print / Delete Stored Reception File]. Select a file to be printed, and then press [Print]. To cancel printing, press [Cancel].
Page 212: Deleting Received And Stored Documents
Changing/Confirming Communication Information Reference p.272 “Maximum Values” “Facsimile Features”, General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. Press [Change TX / Info]. Press [Print / Delete Stored Reception File]. Select a file to be deleted, and then press [Delete].
Page 213: Printing A File Received With Memory Lock
Printing a File Received with Memory Lock Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock Reception is switched on, all received docu- ments are stored in memory and are not automatically printed. To print the doc- uments, you have to enter the Memory Lock ID.
Page 214 Changing/Confirming Communication Information Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key. If the Memory Lock ID does not match, the “ Specified code does not ” message appears. Press correspond to programmed Memory Lock ID. [Exit] and retry after checking the Memory Lock ID.
Page 215: Personal Boxes
Personal Boxes Personal Boxes You can receive confidential documents to Personal Boxes. Important ❒ Before using this function, set the Personal Box in advance. Personal Boxes Storing your documents in a Personal Box prevents unauthorized users reading them. When you specify a receiver for the Personal Box, incoming documents are for- warded directly to the destination you specify.
Page 216: Printing Personal Box Documents
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. Make sure that the Confidential File indicator is lit. ALV004S Press [Change TX / Info]. Press [Print Personal Box File]. Select the box with the document you want to print.
Page 217: Confidential File Report
Personal Boxes If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step Press the {Start} key.
Page 218: Information Boxes
Changing/Confirming Communication Information Information Boxes This section describes how to use Information Boxes. Important ❒ Before using this function, set the Information Box in advance. Information Boxes Use the Information Box function to set up the machine as a document server. Program a document into an Information Box for others to pick up.
Page 219: Storing Documents In Information Boxes
Information Boxes Storing Documents in Information Boxes Follow these steps to store a document in an Information Box. Press [Change TX / Info]. Press [Store / Delete / Print Information Box File]. Select the box in which you want to store the file. When there are pre-programmed files, a file mark appears to the left of the box name.
Page 220 Changing/Confirming Communication Information Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation • Original Settings • Stamp Press the {Start} key. The machine starts to scan the original. To stop scanning, press [Stop].
Page 221: Printing Information Box Documents
Information Boxes Printing Information Box Documents Follow these steps to print a document stored in an Information Box. Press [Change TX / Info]. Press [Store / Delete / Print Information Box File]. Press [Print]. Select the box that contains the stored file you want to print. You cannot select a box that has no stored file.
Page 222: Deleting Information Box Documents
Changing/Confirming Communication Information Press the {Start} key. If you want two-sided printing, press [Print on 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display re- turns to that of step To stop printing after pressing the {Start} key, press [Stop Printing].
Page 223 Information Boxes If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step Press [Yes].
Page 224 Changing/Confirming Communication Information...
Page 225: Storing A Document
5. Storing a Document This section explains storing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax documents in the Document Server. The Document Server can store documents from various applications. The documents that are stored using the facsimile function are available to trans- mit by facsimile.
Page 226: Storing A Document
Storing a Document Note ❒ Stored documents are not deleted even if there is a power failure, or the main power switch is turned off. ❒ You can specify whether or not the machine automatically deletes documents from the Document Server after a certain number of days. The delete function is preconfigured with the software and automatically deletes any stored doc- ument that is more than three days (72 hours) old.
Page 227 Sending a Stored File Place the original, and then select the scan settings you require. Set “Original Orientation” correctly. If you do not, the top/bottom orienta- tion of the original will not be displayed correctly in the preview. Press [Store File]. Select [Send &...
Page 228: Programming A User Name
Storing a Document If you have selected [Send & Store], specify the receiver. If you have selected [Store Only], proceed to step Press the {Start} key. Note ❒ You can change file names and user names. Reference p.32 “Setting the Original Orientation” “System Settings”, General Settings Guide Programming a user name Press [User Name].
Page 229: Setting A File Name
Sending a Stored File Reference “Entering Text”, About This Machine Setting a file name Press [File Name]. Enter the file name. Press [OK]. Reference “Entering Text”, About This Machine Setting a password Press [Password].
Page 230: Sending Stored Documents
Storing a Document Enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then reenter your password. You can enter up to four to eight digits. Enter the password again, and then press [OK].
Page 231 Sending a Stored File Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [Queue] to arrange the order of the documents to be sent. • Press [File Name] to place the documents in alphabetical order. •...
Page 232 Storing a Document When you want to add your originals to stored documents and send them all at once, press [Original + Stored File] or [Stored file + Original]. When sending only stored documents, proceed to step When [Original + Stored File] is pressed, the machine sends the originals, and then stored files.
Page 233: Specifying Documents From [File List]
Sending a Stored File Specifying documents from [File List] Press [U] or [T] to display the documents to be sent. Select the file. Specifying documents by [User Name] Select [User Name]. Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name.
Page 234: Specifying Documents By [File Name]
Storing a Document Specifying documents by [File Name] Select [File Name]. Enter the name of the document to be sent, and then press [OK]. Partial matching is used when searching for a file name. Select the file to be sent. Displaying a preview Select the document you want to send.
Page 235: Printing Stored Documents
Sending a Stored File Check the preview. • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. • Press [←][→][↑][↓] to scroll the preview image. • Press [Switch] for “Display File” to display another selected file. •...
Page 236 Storing a Document Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. If you select a document with a password, enter the password, and then press [OK]. If the document does not have a password, proceed to step Press [Print File] or [Print 1st Page].
Page 237: Changing Stored Document Information
Sending a Stored File Note ❒ Only documents stored using the facsimile function can be printed. ❒ When printing originals that were not stored using the Mixed Original Siz- es function, paper sizes might differ according to whether printing is through the facsimile function or the Document Server.
Page 238 Storing a Document If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step Change the desired information of the stored document. Press the keys for the items you want to change.
Page 239: Changing A User Name
Sending a Stored File Changing a user name Press [Change User Name]. Press [Clear]. The user name is deleted. Enter the new user name, and then press [OK]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name.
Page 240: Changing The File Name
Storing a Document Changing the file name Press [Change File Name]. Press [Backspace] or [Delete All], and then re-enter the file name. Press [OK]. Reference “Entering Text” About This Machine Changing the password Press [Change Password].
Page 241: Deleting A Stored Document
Sending a Stored File Enter a new password using the number keys, and then press [OK]. Enter the password again, and then press [OK]. Deleting a Stored Document Use this function to delete stored documents. Press [Select Stored File].
Page 242 Storing a Document Press [Manage / Delete File]. Select the document you want to delete. You can also delete multiple documents at once. Enter a password using the number keys, and then press [OK]. Press [Delete File]. Press [Yes]. If you do not want to delete the document, press [No]. Press [Exit].
Page 243: Fax Via Computer
6. Fax via Computer This section explains how to use this machine's facsimile function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine. Connect computers to the machine via parallel port, LAN, IEEE 802.11b (wire- less LAN), IEEE 1394 (IPv4 over 1394), or USB 2.0.
Page 244: Before Use
Fax via Computer Note ❒ It is recommended that you use a Web Image Monitor running under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. Before Use To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN-Fax Driver included on the scanner CD-ROM.
Page 245: Address Book
Sending Fax Documents from Computers ❖ Operating environment • Computer PC/AT compatible • Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 • Display VGA 640×480 pixels or more Note ❒ Before beginning installation, exit all other applications. Address Book Address Book helps you edit LAN-Fax transmission destinations.
Page 246: Auto Run Program
Fax via Computer Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM. LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor can be in- stalled by Auto Run. Important ❒...
Page 247: Setting Lan-Fax Driver Properties
Sending Fax Documents from Computers Quit all applications currently running. Insert the CD-ROM included with this machine into the CD-ROM drive of your computer. The installer launches automatically, and the language selection window appears. Depending on your operating system settings, the installer may not launch automatically.
Page 248: Setting Print Properties
Fax via Computer Setting print properties This section explains how to make settings such as paper size or resolution. On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu.
Page 249: Making Settings For Option Configuration
Sending Fax Documents from Computers Making settings for option configuration Make settings for optional units installed in this machine. On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu.
Page 250: Basic Transmission
Fax via Computer Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M8] as the printer, and then specify a destination in the [LAN-Fax] dialog box. Open the application document you want to send or create a new document, and then perform the following procedure.
Page 251: Specifying A Destination Using A Destination List
Sending Fax Documents from Computers Specifying a destination using a destination list Click the [Address Book] or [Specify Destination] tab. The [Address Book] or [Specify Destination] tab appears. Select the [Device Address] (or [Use device address]) check box. The machine's address is displayed in the [Device Address] field on the [Ad- dress Book] tab.
Page 252: Specifying A Destination By Directly Entering A Fax Number, Internet Fax Destination, Or Ip-Fax Destination
Fax via Computer Click the destination in the destination list to highlight it, and then click [Set as Destination]. The selected destination is added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong destination, and then click [Delete from List].
Page 253: Specifying Options
Sending Fax Documents from Computers To specify more destinations, repeat steps through Note ❒ For the maximum number of digits for a destination, see “Maximum Values”. Reference p.60 “Sending Over a Fax Line” p.63 “Sending by IP-Fax” p.66 “Sending to an E-mail Address” p.272 “Maximum Values”...
Page 254: To Attach A Cover Sheet
Fax via Computer To attach a cover sheet Click [Send Options]. The [Send Options] tab appears. Select the [Attach a Cover Sheet] check box. A cover sheet is added to the first page of a transmission file. Click [Edit Cover Sheet...] to edit the cover sheet. Reference p.251 “Editing Fax Cover Sheets”...
Page 255: To Store The Fax Document On The Document Server
Sending Fax Documents from Computers Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. To have the file assigned a name and saved automatically, select the [Au- tomatically create a new file] check box. Click [OK].
Page 256: Checking Transmission Using Lan-Fax Driver
Fax via Computer Checking Transmission Using LAN-Fax Driver From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or Web Image Monitor, you can check information about files sent using LAN-Fax Driver. For the maximum number of transmission results you can check, see “Maximum Values”.
Page 257: Lan-Fax Result Report
Sending Fax Documents from Computers Click [Send] or [Send & Print]. Note ❒ You can confirm transmission results using the E-mail TX Results function and the Communication Result Report. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- tures menu.
Page 258: Printing And Saving
Fax via Computer Printing and Saving You can print documents created using Windows applications. Open the application document you want to print or create a new document, and then perform the following procedure. For details about printing the fax image, see the LAN-Fax Driver's Help. On the [File] menu, click [Print...].
Page 259: Programming New Destinations
Sending Fax Documents from Computers Programming new destinations On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited.
Page 260: Editing Programmed Destinations
Fax via Computer Editing programmed destinations On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited.
Page 261: Using The Machine's Address Book Data In The Destination List Of The Lan-Fax
Sending Fax Documents from Computers If you made changes to a destination, a confirmation message appears. To save the changes, click [Yes]. If you do not want to save the changes and want to quit editing, click [No]. To return to the editing display, click [Cancel]. The confirmation dialog box does not appear when you have not made any changes after starting Address Book.
Page 262: Creating A Cover Sheet
Fax via Computer Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor. • Company name as destination information • Department name as destination information •...
Page 263: Attaching A Created Cover Sheet
Sending Fax Documents from Computers Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. On the [File] menu, click [Print...]. Select [LAN-Fax M8] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears.
Page 264: Managing Facsimile Functions Using Smartdevicemonitor For Admin
Fax via Computer Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this machine's fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin. Note ❒ For details about SmartDeviceMonitor for Admin and its installation, see “Monitoring and Configuring the Printer”, Network Guide.
Page 265: Viewing Fax Information Using A Web Browser
Viewing Fax Information Using a Web Browser Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer. Note ❒ It is recommended that you use a Web Image Monitor running under the same network environment as this machine.
Page 266: Printing Fax Information Using A Web Browser
Fax via Computer View the content of the fax document. To enlarge the preview image, click [Enlarge Image]. Enlargement cannot be performed without Acrobat Reader installed. For more information, see Help on the Web Image Monitor. To download the received fax document, click [PDF] or [Multi-page TIFF], and then click [Download].
Page 267: Deleting Fax Information Using A Web Browser
Viewing Fax Information Using a Web Browser Deleting fax information using a Web browser Start a Web browser. Enter the machine's IPv4 address in the [Address] field. Click [Fax Received File] in the left pane. The list of received fax documents appears. Select the check box of the fax document to be deleted.
Page 268: To Edit Machine Properties Already Programmed
Fax via Computer To edit machine properties already programmed Follow these steps to use Web Image Monitor to edit information about the des- tination machine registered in the Address Book. Start the Web browser. Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Page 269: To Add New Receiver
Viewing Fax Information Using a Web Browser To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. Start the Web browser. Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Page 270: Delivering Files Received By Fax
Fax via Computer Delivering Files Received by Fax Documents received by the machine can be viewed on or downloaded to a com- puter using the network delivery server ScanRouter delivery software. This is a useful function, enabling you to view and store documents on your computer without printing them.
Page 271: Appendix
7. Appendix This section explains features and specifications of the facsimile function. Checking the Memory Status Use this function to display a summary of current memory usage. On the standby display you can check the percentage of free memory space. In addition, in [System Status] you can check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”.
Page 272: Programs
Appendix Programs If you regularly send documents to a particular destination or transmit using the same functions, you can save repetitive number keys operations by registering this information in a Keystroke Program. Programs can be recalled by just press- ing a programmed key. Registering and Changing Keystroke Programs The following procedure can be used to program a new Keystroke Program or overwrite an old one.
Page 273 Programs Press [Program]. When no programs are registered, proceed to step Select a program number in which “Not Programmed” is shown. If you make a mistake, press [Cancel] and select a program number again. When you change a Keystroke Program, press [Yes] after pressing the program number you want to change.
Page 274: Registering A Priority Function Using A Program
Appendix Reference p.117 “Sending at a Specific Time (Send Later)” p.272 “Maximum Values” “Entering Text”, About This Machine Registering a priority function using a program Set the functions registered in a program as priority functions, so you can have the machine select these functions right after the power is turned on or the {Clear Modes} key is pressed.
Page 275: Changing A Program Name
Programs Changing a program name Follow these steps to change a program name. Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Press the {Program} key. ALV006S Press [Change Name].
Page 276: Deleting A Program
Appendix Deleting a Program Follow these steps to delete an unnecessary program: Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Press the {Program} key. ALV006S Press [Delete].
Page 277: Using A Program
Programs Using a Program Follow these steps to recall and use a registered program: Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Place the original.
Page 278: Optional Equipment
Appendix Optional Equipment This section explains the functions of options. Expansion Memory (28MB: DIMM) This allows you to send fax documents at high resolution (Super Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative.
Page 279: Specifications
Specifications Specifications ❖ Fax Transmission and Reception Standard Resolution 8 × 3.85/mm·200 × 100 dpi (Standard character), 8 × 7.7/mm·200 × 200 dpi (Detail character), 8 × 15.4/mm (Fine character: optional), 16 × 15.4/mm·400 × 400 dpi (Super Fine character: optional) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution (JBIG transmission: 2 seconds)
Page 280 Appendix Compatible machines IP-Fax compatible machines IP-Fax transmission function Specify an IPv4 address and send faxes to an IP-Fax compati- ble fax through a network. Also capable of sending faxes to a G3 fax connected to a tele- phone line via a VoIP gateway. IP-Fax reception function Receive faxes sent from an IP-Fax compatible fax through a network.
Page 281: Specifications Required For The Internet Fax Destination Machines
Specifications Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the fol- lowing specification requirements. When communicating with full mode compatible machines, you can take ad- vantage of higher specifications for coding, original size, and resolution. For de- tails about the specifications available in full mode, see “Intenet Fax Transmission and Reception”...
Page 282: Maximum Values
Appendix Maximum Values The following list contains the maximum value for each item. Item Standard Expansion memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission Number of pages you can store in memory (using Approx.
Page 283 Maximum Values Item Standard Expansion memory (Optional) Number of characters you can enter for a pro- gram name Number of received documents you can store on the machine's hard disk Number of documents you can print at a time in [Print / Delete Stored Reception File] Number of documents you can delete at a time in [Print / Delete Stored Reception File]...
Page 284: Index
INDEX Canceling a Memory Transmission 180-degree rotation printing Canceling an Immediate Transmission 1st Sheet Canceling a transmission 2nd Sheet Canceling a transmission before the 2 Sided Original original is scanned 2 Sided Print Canceling a transmission before the 2 sided printing transmission is started Canceling a transmission of an Internet Fax...
Page 285 Communicating indicator Communication Failure Report Edit Cover Sheet... Communication Page Count Edit Dest. Communication Result Report Editing Address Book Compatible machines Editing fax cover sheets Confidential File indicator Editing programmed destinations Confidential File Report E-mail Address Confirming a transmission E-mail subject Confirming by e-mail E-mail text Confirming by report...
Page 286 Making settings for option configuration G3 Auto Manage / Delete File Managing facsimile functions using Gatekeeper (VoIP gatekeeper) SmartDeviceMonitor for Admin Manual Density Gateway (VoIP gateway) Manual Dial General Settings Manual e-mail reception Manual E-mail RX Manual Entry H.323 Manual Reception H.323 Settings Manuals for This Machine Having incoming documents printed on...
Page 287 Program Closed Network Code Program Dest. Page reduction Program Fax Information Page separation and length reduction Program key Paper size and scanned area Program Memory Lock ID Paper Tray Programming a user name Parallel Memory Transmission Programming destination information Parameter Setting from Web browser Parameter Setting: Print List Programming destinations in the...
Page 288 Returning the machine to the SEP Code RX Result Report standby mode SEP Code Transfer Report Routing e-mail received via SMTP Setting an e-mail destination as a BCC Routing received documents Setting LAN-Fax Driver properties Routing received documents with Setting print properties SUB Code Setting priority trays RTI→Own Name...
Page 289 Super Fine Switching between Memory and User Name Immediate Transmission User Text Switching the reception mode User Tools/Counter key Switching the titles in the Address Book Using a program Switch Reception Mode Using the Address Book to Switch RX Mode specify destinations Switch Title Using the Document Server...
Page 290 B786-8600...
Page 291 Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance. The CE Declaration of Conformity is available by accessing the URL: http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable. Copyright © 2005...
Page 292 GB GB B786-8600...

Ricoh Aficio C3000 Operating Instructions Manual

How to Read this Manual

Reading the Display

Function List

1 Transmission

Transmission Modes

IP-Fax Functions

Internet Fax Functions

Placing Originals

Scan Settings

Changing the Line Port

Specifying a Destination

Programming Destinations in the Address Book

Searching for a Destination in the Address Book

On Hook Dial

Manual Dial

Sender Settings

Advanced Features

Canceling a Transmission

Confirming a Transmission

Checking the Storage Result (Memory Storage Report)

2 Other Transmission Features

Sending at a Specific Time (Send Later)

Requesting a Reception Notice

Setting an E-Mail Destination as a BCC

Confirming Transmission Results by E-Mail

Entering the Subject

Entering the Text

Transmission Options

3 Reception

Types of Reception

Reception Modes

Receiving Internet Fax Documents

Reception Functions

Printing Options

4 Changing/Confirming Communication Information

Changing the Settings of Files in Memory

Printing a File from Memory

Printing a List of Files in Memory (Print TX File List)

Resending a File

Checking the Transmission Result (Transmission File Status)

Checking the Reception Result (Reception File Status)

Print Journal

Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)

Printing a File Received with Memory Lock

Personal Boxes

Information Boxes

5 Storing a Document

Sending a Stored File

6 Fax Via Computer

Sending Fax Documents from Computers

Viewing Fax Information Using a Web Browser

Delivering Files Received by Fax

7 Appendix

Checking the Memory Status

Programs

Optional Equipment

Specifications

Maximum Values

Index

Quick Links

Operating Instructions

Related Manuals for Ricoh Aficio C3000

Summary of Contents for Ricoh Aficio C3000