Private/Secure Printing; What We Liked/Would Like To See - Xerox PHASER 8560 Brochure

Security

PRIVATE/SECURE PRINTING

The purpose of private/secure printing is to keep printed
documents secure. It is an important feature when
devices are shared and/or out of sight of the user.
In the past, when a user printed a document containing
sensitive or confidential information, unless the user
"stood guard" at the printer, the printed document would
simply be output to a tray or bin. Other users, including
those searching for their own print jobs, could then easily
view and read any other jobs lying in the tray.
With printers that provide private printing, however, the
user typically enters a code of their choosing in the print
driver before printing. Even after the user executes the
print command, the device will not actually print the job
until the user enters their code at the device's control
panel.
Some printers' control panels display the file names of all
held private jobs. This can be a problem if even a file
name (such as one detailing a merger or litigation) must
be kept confidential. Other control panels only display the
file name when the user actually enters their code,
providing more security.
WHAT WE LIKED
•
The list of secure/private print documents stored
within user folders can not be viewed by the users at
the control panel without entering a PIN. This provides
additional security and reduces the need for users to
change their native filenames.
•
Control panel menus can be locked to prevent
unauthorized users from changing settings in the
system menu.
•
The Hard Drive Overwrite kit provides additional
security.
WHAT WE WOULD LIKE TO SEE
•
MAC filtering, which is a more secure method of
limiting user access due to its non-editable nature
compared to TCP/IP, would provide an added secure
network communication.
•
An easier method of entering a PIN at the control
panel to retrieve documents to print, would facilitate
use.
•
An optional PDF encryption utility would allow users to
send confidential information over the Internet without
the need for anything other than an Acrobat viewer
and the correct PIN at the recipient's end.
•
The addition of IPv6 would enhance security.
Copyright © 2007 MCA Internet, LLC dba BERTL.
All Rights Reserved. The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document. This
document may only be viewed electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictly
prohibited. BERTL accepts no responsibility for any inaccuracies or omissions contained in this document.
May 2007
Xerox Phaser 8560
www.bertl.com
13 April 2007
Page 24