Konica Minolta BIZHUB 500 User Manual
  1. Manuals
  2. Brands
  3. Konica Minolta Manuals
  4. All in One Printer
  5. BIZHUB 500
  6. User manual
Konica Minolta BIZHUB 500 User Manual

Konica Minolta BIZHUB 500 User Manual

Box operations
Hide thumbs Also See for BIZHUB 500:
Table of Contents

Advertisement

Quick Links

Download this manual See also: Service Manual, User Manual

Advertisement

Table of Contents
loading

Related Manuals for Konica Minolta BIZHUB 500

Summary of Contents for Konica Minolta BIZHUB 500

  • Page 3: Table Of Contents

    Faxing a Document ................ 2-5 Checking a Document from the Computer ........2-5 Managing Box Documents from the Computer ......2-5 Specifying Settings for Using the Box Functions ......2-6 Registering and Specifying Settings for Boxes......2-6 bizhub 500/420 Contents-1...
  • Page 4 Specifying Finishing Settings............4-9 To specify the Finishing settings ............ 4-9 Specify Paper Fold Settings ............4-11 To specify a Paper Fold setting ............ 4-12 Printing a Proof Copy..............4-13 To print a proof copy ..............4-13 Contents-2 bizhub 500/420...
  • Page 5 To directly specify an SMB destination ........5-20 Checking Settings Before Routing ..........5-22 Checking the Document Information ........... 5-22 To check information ..............5-22 Specifying the File Format ............5-24 To specify the file format.............. 5-24 bizhub 500/420 Contents-3...
  • Page 6 To delete a document ..............7-8 Memory RX User Box................ 7-9 To print a document ............... 7-9 To delete a document ..............7-10 To print a proof copy ..............7-11 Secure Print User Box..............7-12 To print a confidential document ..........7-12 Contents-4 bizhub 500/420...
  • Page 7 To connect to a box on the machine ..........9-5 To view the status of the connection ........... 9-10 To connect to a different box ............9-12 To disconnect from a device............9-14 To register a connection .............. 9-15 To delete a connection ..............9-17 bizhub 500/420 Contents-5...
  • Page 8 To register a box ................. 10-15 10.3 Displaying the Administrator Setting Screen......10-18 To display the Administrator Setting screen....... 10-18 10.4 Specifying Box Administrator Settings ........10-20 To specify the “User Box Admin. Setting” parameter ....10-20 Contents-6 bizhub 500/420...
  • Page 9 12.1 Error Messages................12-3 Network Error Message List............12-3 Other error messages ..............12-4 12.2 Entering Text ................... 12-5 To type text .................. 12-8 List of Available Characters ............12-8 12.3 Glossary................... 12-9 12.4 Index ....................12-13 bizhub 500/420 Contents-7...
  • Page 10 Contents-8 bizhub 500/420...

  • Page 11: Introduction

    Introduction...
  • Page 13 After reading the manual, store it in the designated holder so that it can easily be referred to when questions or problems arise during operation. The illustrations used in this manual may appear slightly different from views of the actual equipment. bizhub 500/420...

  • Page 14: Trademarks And Registered Trademarks

    Introduction Trademarks and Registered Trademarks KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation.
  • Page 15 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: bizhub 500/420...
  • Page 16 [including the GNU Public Licence.] All other product names mentioned are trademarks or registered trademarks of their respective companies bizhub 500/420...

  • Page 17: About This Manual

    Introduction About This Manual This user manual covers the bizhub 500/420 box functions. The Box functions can only be used if the optional hard disk drive is installed. This section introduces the structure of the manual and notations used for product names, etc.

  • Page 18: Notation

    Introduction Notation Product Name Notation in the Manual bizhub 500/420 This machine, 500/420, device Microsoft Windows 98 Windows 98 Microsoft Windows Me Windows Me Microsoft Windows NT 4.0 Windows NT 4.0 Microsoft Windows 2000 Windows 2000 Microsoft Windows XP Windows XP...

  • Page 19: Explanation Of Manual Conventions

    Subsequent numbers as formatted must be performed. here indicate subsequent steps of a sequence of actions. Text formatted in this style provides additional assistance. % Text formatted in this style describes the action that will ensure the desired results are achieved. bizhub 500/420...

  • Page 20: Tips

    Text highlighted in this manner contains references for more detailed information. Special text markings [Stop] key The names of keys on the control panel are written as shown above. MACHINE SETTING Display texts are written as shown above. 1-10 bizhub 500/420...

  • Page 21: User Manuals

    User manual [Facsimile Operations] This manual describes the operation of the FAX functions which can be used when the optional fax kit, FK-502, is installed. - Refer to this user manual for details on the operation of the FAX functions. bizhub 500/420 1-11...

  • Page 22: Ic-204 User Manual/Quick Guide

    This manual contains details on operating procedures using the optional Image Controller (IC-204). - Refer to the user manual (PDF data) provided in the User Software CD- ROM or Quick Guide (printed matter) attached to IC-204 for the procedures to use the printer functions. 1-12 bizhub 500/420...

  • Page 23: Overview Of The Box Functions

    Overview of the Box Functions...

  • Page 25: Box Functions

    Up to 200 documents can be saved. Note Bulletin Board User Box, Polling TX User Box and Memory RX User Box can be used when the optional fax kit is installed. bizhub 500/420...

  • Page 26: Available Box Functions

    10 documents can be selected and printed together. This is called "combined printing". For details on printing, refer to "Printing Document Data" on page 4-6. For details on combined printing, refer to "Combined Printing" on page 4-21. bizhub 500/420...

  • Page 27: Transmitting A Document

    For details, refer to "Importing Images from Boxes" on page 8-3. Managing Box Documents from the Computer Boxes on this machine can be accessed from a computer on the network in order to manage the document data. For details, refer to "Using PageScope Box Operator" on page 9-3. bizhub 500/420...

  • Page 28: Specifying Settings For Using The Box Functions

    PageScope Web Connection from a Web browser on a computer on the network. Detail For registering and specifying settings for recipients, refer to the following sections. "Registering Boxes" on page 10-4 "User Box Tab (User Mode)" on page 11-11 bizhub 500/420...

  • Page 29: Saving Documents

    Saving Documents...

  • Page 31: Information On Saving Documents

    With user authentication Type in the user name and password, and then press the [Access] key. With account track Type in the account name and password, and then press the [Access] key. bizhub 500/420...
  • Page 32 Saving Documents Note With user authentication, the only boxes that are displayed are those that can be accessed by the user that is logged on. With account track, all boxes are considered shared boxes. bizhub 500/420...

  • Page 33: Registering Boxes

    This is the extension for the specified data format. These characters do not appear in the Document Name screen; however, they are added automatically as part of the name when the file is saved in a box or routed. bizhub 500/420...

  • Page 34: Saving Copies In Boxes

    Documents saved in a box and having, Cover Mode, Image Repeat, or OHP Interleave settings specified cannot be combined and printed. The Cover Mode and Insert Sheet settings cannot be specified when printing documents where the Paper setting was automatically specified when it was saved in a box. bizhub 500/420...

  • Page 35: Saving Copy Documents

    The button for the selected box appears selected. Is a password required when saving data? % It is not necessary to enter the password when saving data, even if a password has been specified for the box. bizhub 500/420...
  • Page 36 The default name appears beside "Document Name". – To change the name, touch [Delete] until the characters are deleted, and then type in the new name. – To erase all of the text, press the [C] (clear) key. bizhub 500/420...
  • Page 37 For details on the copy settings, refer to the User manual [Copy Operations]. For details on printing the document saved in a box, refer to "Printing a Document from a Public User Box/Personal User Box" on page 4-3. bizhub 500/420...

  • Page 38: Saving Sent/Received Faxes In Boxes

    A destination where a box has been registered is called a "box destination". Box destinations are saved on the Address Book tab and are indicated by "B" on their buttons. The following procedure describes how to save data to a specified box destination that has already been registered. 3-10 bizhub 500/420...
  • Page 39 Setting], then [2 Scan Basic Screen Default Setting], and then specify a setting for the "Address Type Symbol Display" parameter. For details, refer to User manual [Copy Operations]. Note Fax destinations are indicated by "A", and e-mail destinations are indicated by "E". bizhub 500/420 3-11...

  • Page 40: To Save Data To A Box Destination

    Why is [LDAP Search] not displayed on the Address Book tab? % If the "Manual Destination Input" parameter on the Security Details screen (displayed by touching [Security Setting] on the Administrator Setting screen) is set to "Restrict", [LDAP Search] does not appear on the Address Book tab. 3-12 bizhub 500/420...
  • Page 41 The document is scanned and the document data is saved. If a fax is set to also be sent to a destination, the fax is sent. Detail For details on the transmission settings and scan settings, refer to the User manual [Facsimile Operations]. bizhub 500/420 3-13...

  • Page 42: To Save Data To The Specified Box

    % If the "Manual Destination Input" parameter on the Security Details screen (displayed by touching [Security Setting] on the Administrator Setting screen) is set to "Restrict", the Direct Input tab does not appear. Touch [Save in User Box]. A screen for selecting a box appears. 3-14 bizhub 500/420...
  • Page 43 To specify a box number, touch [User Box #], and then type in the number of the box. The button for the selected box appears selected. Check the name of the document to be saved. Touch [Document Name]. bizhub 500/420 3-15...
  • Page 44 The Direct Input tab appears again. The number of the specified box appears under "Broadcast Destinations". Specify the necessary transmission settings. Load the document into the reverse automatic document feeder or place it on the original glass. Press the [Start] key in the control panel. 3-16 bizhub 500/420...
  • Page 45 Saving Documents Detail For details on faxing, refer to the User manual [Facsimile Operations]. bizhub 500/420 3-17...

  • Page 46: Saving Scans In Boxes

    Setting], then [2 Scan Basic Screen Default Setting], and then specify a setting for the "Address Type Symbol Display" parameter. For details, refer to User manual [Copy Operations]. For details on registering box destinations in the address book, refer to the User manual [Network Scanner Operations]. 3-18 bizhub 500/420...
  • Page 47 Saving Documents Note E-mail destinations are indicated by "E", FTP destinations are indicated by "F", and SMB destinations are indicated by "S". bizhub 500/420 3-19...

  • Page 48: To Save Data To A Box Destination

    % If the "Manual Destination Input" parameter on the Security Details screen (displayed by touching [9 Security Setting] on the Administrator Setting screen) is set to "Restrict", [LDAP Search] does not appear on the Address Book tab. 3-20 bizhub 500/420...
  • Page 49 Load the document into the ADF or place it on the original glass. Press the [Start] key in the control panel. The document is scanned and the document data is saved. Detail For details on the scan settings, refer to the User manual [Network Scanner Operations]. bizhub 500/420 3-21...

  • Page 50: To Save Data To The Specified Box

    % If the "Manual Destination Input" parameter on the Security Details screen (displayed by touching [9 Security Setting] on the Administrator Setting screen) is set to "Restrict", the Direct Input tab does not appear. Touch [Save in User Box]. A screen for selecting a box appears. 3-22 bizhub 500/420...
  • Page 51 The default name appears beside "Document Name". – To change the name, touch [Delete] until the characters are deleted, and then type in the new name. – To erase all of the text, press the [C] (clear) key. bizhub 500/420 3-23...
  • Page 52 Specify the necessary transmission settings. Load the document into the ADF or place it on the original glass. Press the [Start] key in the control panel. Detail For details on the scan settings, refer to the User manual [Network Scanner Operations]. 3-24 bizhub 500/420...

  • Page 53: Checking The Job History

    Touch [Job List] on the control panel. Touch [RX/User Box]. The Current Jobs list appears. Displaying the Job History List Touch [Job List] on the control panel. Touch [RX/User Box]. Touch [Job History]. Touch [Box Jobs]. The Job History list is displayed. bizhub 500/420 3-25...

  • Page 54: Displayed Information

    Displays the document name that was received or stored. Time Stored Displays the time when the job was registered. # of Pgs. Displays the number of pages of the original. Result (only on the Job History Displays the execution result of the job. list) 3-26 bizhub 500/420...

  • Page 55: Printing A Document From A Public User Box/Personal User Box

    Printing a Document from a Public User Box/Personal User Box...

  • Page 57: Displaying The Box Mode Screen

    Why does [Personal User Box] not appear? % The Personal User Box tab appears only when user authentication settings have been applied. When the Personal User Box tab is selected, only boxes registered to the user that is currently logged on are displayed. bizhub 500/420...
  • Page 58 Printing a Document from a Public User Box/Personal User Box If a password has been set for the box, type in the password, and then touch [OK]. – The list of documents saved in the box is displayed. bizhub 500/420...

  • Page 59: Searching For A Box Name

    Printing a Document from a Public User Box/Personal User Box Searching for a Box Name The desired box can be searched for by its name. From the screen containing a list of the boxes, touch [Search by Name]. The boxes matching the box search text appear. bizhub 500/420...

  • Page 60: Printing Document Data

    Finishing Select whether to sort or group the documents. p. 4-9 In addition, Staple and Punch settings can also be specified. Folding Documents can be folded at their center and p. 4-11 bound with staples. bizhub 500/420...

  • Page 61: To Print A Document

    To specify a setting, such as the number of copies, touch [Change Setting] under "Print". Press the [Start] key in the control panel. Detail For details on changing the settings, refer to the descriptions starting with "To change the number of copies" on page 4-24. bizhub 500/420...

  • Page 62: To Specify Single-Sided/Double-Sided Printing

    Using the keypad, type in the desired number of copies. – To reset the number of copies to "1", press the [C] (clear) key. To specify single-sided/double-sided printing Specify whether a single-sided or double-sided copy of the document is to be printed. Touch [1-Sided] or [2-Sided]. bizhub 500/420...

  • Page 63: Specifying Finishing Settings

    Staples copies in the corner or at two locations. The sta- pling position can also be selected. Punch Punches 2 or 3 holes in copies. The position of the punched holes can also be selected. To specify the Finishing settings Touch [Finishing]. Touch [Sort] or [Group]. bizhub 500/420...
  • Page 64 Select the desired Staple and Punch settings. To specify the positions of the staples and punched holes, touch [Position Setting]. Touch the button for the desired position. Touch [OK], and then touch [OK] in the next screen that appears. 4-10 bizhub 500/420...

  • Page 65: Specify Paper Fold Settings

    Fold settings available with each option, refer to the User manual [Copy Operations]. Setting Description Half Fold The paper is folded in half. Fold & Staple The paper is stapled at two places along the center, then folded in half. bizhub 500/420 4-11...

  • Page 66: To Specify A Paper Fold Setting

    Printing a Document from a Public User Box/Personal User Box To specify a Paper Fold setting Touch [Folding]. Select the desired Paper Fold setting. Touch [OK]. 4-12 bizhub 500/420...

  • Page 67: Printing A Proof Copy

    A proof copy cannot be printed if multiple documents are selected. Print proof copies one document at a time. To print a proof copy Select the document to be proofed. Touch [Proof Print]. Check the document information that appeared. bizhub 500/420 4-13...
  • Page 68 Printing a Document from a Public User Box/Personal User Box Press the [Start] key in the control panel. Note Only the first page is printed. 4-14 bizhub 500/420...

  • Page 69: Moving Document Data

    A document cannot be moved if multiple documents are selected. To move a document Document data currently saved in a box can be moved to a different public user box/personal user box. Select the document to be moved. Touch [Move/Copy]. Under "Action", touch [Move]. bizhub 500/420 4-15...
  • Page 70 Check the settings, and then touch [OK]. The data is moved. Note The date and time that the document is moved is recorded under "Time Stored". 4-16 bizhub 500/420...

  • Page 71: Copying Document Data

    A document cannot be copied if multiple documents are selected. To copy a document Document data currently saved in a box can be copied to a different public user box/personal user box. Select the document to be copied. Touch [Move/Copy]. Under "Action", touch [Copy]. bizhub 500/420 4-17...
  • Page 72 Check the settings, and then touch [OK]. The data is copied into the selected box. Note The date and time that the document is copied is recorded under "Time Stored". 4-18 bizhub 500/420...

  • Page 73: Deleting Document Data

    To delete data Data that has already been printed or is no longer needed can be deleted. Select the document to be deleted. Touch [Delete]. Check the document information that appeared, and then touch [Yes] to delete the document. bizhub 500/420 4-19...

  • Page 74: Changing The Document Name

    The document name is the name of the file sent by e-mail or to an FTP or SMB server. Specify a document name according to the routing conditions of the destination server. The document name can also be changed when the document is sent. 4-20 bizhub 500/420...

  • Page 75: Combined Printing

    In addition, Staple and Punch settings can also be specified. Folding Paper can be folded as specified and fed out. p. 4-27 Detail Documents saved in a box and having, Cover Mode, Image Repeat, or OHP Interleave settings specified cannot be combined and printed. bizhub 500/420 4-21...

  • Page 76: To Print A Document

    To print a document Touch [Combine]. The list of documents appears. Select the document to be printed. The selected document is highlighted, and its bind number appears on the right side. Touch [Combine] in the lower-right corner. 4-22 bizhub 500/420...

  • Page 77: To Change The Number Of Copies

    To specify a setting, such as the number of copies of each document, touch [Print]. Press the [Start] key in the control panel. Detail For details on changing the settings, refer to descriptions starting with "To change the number of copies" on page 4-24. bizhub 500/420 4-23...

  • Page 78: To Specify Single-Sided/Double-Sided Printing

    Using the keypad, type in the desired number of copies. – To reset the number of copies to "1", press the [C] (clear) key. To specify single-sided/double-sided printing Specify whether a single-sided or double-sided copy of the document is to be printed. Touch [1-Sided] or [2-Sided]. 4-24 bizhub 500/420...

  • Page 79: Specifying Finishing Settings

    Punch Punches 2 or 3 holes in copies. The position of the punched holes can also be selected. To specify the Finishing settings Touch [Finishing]. To separate the copies, touch [Offset]. bizhub 500/420 4-25...
  • Page 80 Select the desired Staple and Punch settings. To specify the positions of the staples and punched holes, touch [Position Setting]. Touch the button for the desired position. Touch [OK], and then touch [OK] in the next screen that appears. 4-26 bizhub 500/420...

  • Page 81: Specify Paper Fold Settings

    Fold settings available with each option, refer to the User manual [Copy Operations]. Setting Description Half Fold The paper is folded in half. Fold & Staple The paper is stapled at two places along the center, then folded in half. bizhub 500/420 4-27...

  • Page 82: To Specify A Paper Fold Setting

    Printing a Document from a Public User Box/Personal User Box To specify a Paper Fold setting Touch [Folding]. Select the desired Paper Fold setting. Touch [OK]. 4-28 bizhub 500/420...

  • Page 83: Routing A Document From A Public User Box/Personal User Box

    Routing a Document from a Public User Box/Personal User Box...

  • Page 85: Editing Document Data

    For details on moving document data, refer to "Moving Docu- ment Data" on page 4-15. For details on copying document data, refer to "Copying Doc- ument Data" on page 4-17. bizhub 500/420...

  • Page 86: Routing

    FTP transmissions p. 5-15 and SMB transmissions are entered di- FTP transmission: rectly from the control panel. This is p. 5-18 used when routing data to a destina- SMB transmission: tion that is not already registered. p. 5-20 bizhub 500/420...

  • Page 87: Available Settings

    Select the desired method for specifying the destination. Document Info. Shows various information, such as the name, date and time that the transmission document was registered. File Type Select the format for the file that is to be transmitted. bizhub 500/420...

  • Page 88: To Route Data

    If there are limitations on the document name due to the destination server conditions, it may not be possible to send the transmission. Contact your network administrator for information when specifying the document name during a transmission. bizhub 500/420...

  • Page 89: Specifying Destinations

    Routing a Document from a Public User Box/Personal User Box Specifying Destinations To specify a program as the destination Touch [Route]. The Route screen appears. Touch [Select from Program]. bizhub 500/420...
  • Page 90 Routing a Document from a Public User Box/Personal User Box Touch the button for the program where the data is to be sent. The button for the selected program appears selected. Touch [OK]. bizhub 500/420...

  • Page 91: To Select A Destination From A Group

    Routing a Document from a Public User Box/Personal User Box To select a destination from a group Touch [Route]. The Route screen appears. Touch [Select from Group]. bizhub 500/420...
  • Page 92 The list of the addresses registered in the group appears. Select the destinations. – To send the data to all addresses in the group, touch [Select All]. Touch [OK], and then touch [OK] in the next screen that appears. 5-10 bizhub 500/420...

  • Page 93: To Select A Destination From The Address Book

    Routing a Document from a Public User Box/Personal User Box To select a destination from the address book Touch [Route]. The Route screen appears. Touch [Select from Address Book]. bizhub 500/420 5-11...
  • Page 94 The button for the selected destination appears selected. Touch [OK]. Note If the "Manual Destination Input" parameter on the Security Details screen (displayed by touching [9 Security Setting] on the Administrator Setting screen) is set to "Restrict", [LDAP Search] does not appear. 5-12 bizhub 500/420...

  • Page 95: Searching For A Destination

    A destination registered in the machine’s address book can be searched for with an advanced search. Data registered on the LDAP server can be searched for with an LDAP search, and the e-mail address in search results can be used as a destination. bizhub 500/420 5-13...
  • Page 96 Routing a Document from a Public User Box/Personal User Box Note For details on the settings for an LDAP search, refer to the User manual [Network Scanner Operations]. For a Basic Search For a Advanced Search 5-14 bizhub 500/420...

  • Page 97: To Directly Specify The E-Mail Destination

    Routing a Document from a Public User Box/Personal User Box To directly specify the e-mail destination Touch [Route]. The Route screen appears. Touch [E-Mail Direct Input]. A screen appears, allowing an address to be entered. bizhub 500/420 5-15...
  • Page 98 To specify an additional address, touch [Next Dest.]. Touch [OK]. Note Frequently entered user names and domain names can be registered to be recalled and used again. First, prefixes and suffixes must be registered in Administrator mode. 5-16 bizhub 500/420...

  • Page 99: Directly Specifying An Ftp Destination

    To access an FTP server anonymously, touch [Anonymous] in the screen where the user name is entered. Setting Description Port Number Shows the port number. PASV mode Select whether or not the PASV (passive) mode is used. Proxy Select whether or not a proxy server is used. bizhub 500/420 5-17...

  • Page 100: To Directly Specify An Ftp Destination

    Routing a Document from a Public User Box/Personal User Box To directly specify an FTP destination Touch [Route]. The Route screen appears. Touch [File (FTP) Direct Input]. The Scan to FTP screen appears. 5-18 bizhub 500/420...
  • Page 101 Routing a Document from a Public User Box/Personal User Box Type in the information for the FTP server. – To specify more advanced FTP settings, touch [Detail Setting]. – To specify an additional FTP server, touch [Next Dest.], and then enter the information. Touch [OK]. bizhub 500/420 5-19...

  • Page 102: Directly Specifying An Smb Destination

    Type in the password. Refer Click to check the structure of the folders on the destination computer. This can be used to directly specify the destination folder. To directly specify an SMB destination Touch [Route]. The Route screen appears. 5-20 bizhub 500/420...
  • Page 103 Routing a Document from a Public User Box/Personal User Box Touch [File (SMB) Direct Input]. The Scan to SMB screen appears. Type in the destination information. To specify an additional SMB server, touch [Next Dest.], and then enter the information. Touch [OK]. bizhub 500/420 5-21...

  • Page 104: Checking Settings Before Routing

    Job No. Shows the number of the registered job. User Name Shows the name of the user that saved the data. Document Name Shows the name of the document. To check information Touch [Route]. The Route screen appears. 5-22 bizhub 500/420...
  • Page 105 Routing a Document from a Public User Box/Personal User Box Touch [Document Info.]. The Document Info. screen appears. Touch [ ] or [ ] to display the next screen of document information. Touch [OK]. bizhub 500/420 5-23...

  • Page 106: Specifying The File Format

    Setting Description Single Page A single file is created for each page of the document. Multi-Page A single file is created from the entire document. To specify the file format Touch [Route]. The Route screen appears. 5-24 bizhub 500/420...
  • Page 107 Routing a Document from a Public User Box/Personal User Box Touch [File Type]. Select the format of the file to be sent and select the scan setting. Touch [OK]. bizhub 500/420 5-25...

  • Page 108: Checking The Destination

    Detail Detailed information, such as the destination address, can be checked. In addition, the destinations can be corrected or an e-mail address can be specified for receiving notifications when transmissions are completed. Delete Deletes the selected destination. 5-26 bizhub 500/420...

  • Page 109: To Specify The E-Mail Message Settings

    To change the file name, touch [File Name], type in the name of the file, and then touch [OK]. To change the subject of the e-mail message, touch [Subject], and then select the desired subject from the list of programmed titles. bizhub 500/420 5-27...
  • Page 110 Normally, the address is the administrator’s e-mail address; however, this address can be changed. To change the body text of the e-mail message, touch [Text], and then select the desired body text from the list of programmed text. Touch [Close]. 5-28 bizhub 500/420...

  • Page 111: To Check Detailed Information

    Routing a Document from a Public User Box/Personal User Box To check detailed information Select the destination to be checked, and then touch [Detail]. Check the details for the destination. To change the destination, touch [Edit], and then specify the destination information. bizhub 500/420 5-29...
  • Page 112 For an FTP or SMB transmission, notification that the data was sent can be delivered a specified address. Specify the destination for this notification. Touch [Set. Dest.], and then specify the address of the destination. Check the specified information, and then touch [Close]. 5-30 bizhub 500/420...

  • Page 113: To Delete The Selected Destination

    Routing a Document from a Public User Box/Personal User Box To delete the selected destination Select the destination to be deleted, and then touch [Delete]. A confirmation message appears. Check the details of the message, and then touch [Yes]. bizhub 500/420 5-31...
  • Page 114 Routing a Document from a Public User Box/Personal User Box 5-32 bizhub 500/420...

  • Page 115: Faxing A Document From A Public User Box/Personal User Box

    Faxing a Document from a Public User Box/Personal User Box...

  • Page 117: Editing Document Data

    A proof copy can be printed in order to view a sample of the document or to check if the document will be printed cor- rectly after the print settings have been changed. For details on printing a proof copy, refer to "Printing Doc- ument Data" on page 4-6. bizhub 500/420...

  • Page 118: Faxing

    Select the desired method for specifying the destination. Document Info. Shows various information, such as the name and date and time that the document to be sent was registered. Comm. Setting Specify the various settings for the transmission system. bizhub 500/420...

  • Page 119: To Fax Data

    Select the document, and touch [Fax TX]. A screen appears, allowing you to specify the destination. Specify the destination by using the programs and groups. If necessary, check the document information and specify the transmission settings. Press the [Start] key in the control panel. bizhub 500/420...

  • Page 120: Specifying Destinations

    Faxing a Document from a Public User Box/Personal User Box Specifying Destinations To specify a program as the destination Select the document, and touch [Fax TX]. The Fax TX screen appears. Touch [Select from Program]. bizhub 500/420...
  • Page 121 Faxing a Document from a Public User Box/Personal User Box Touch the button for the program where the data is to be sent. The button for the selected program appears selected. Touch [OK]. bizhub 500/420...

  • Page 122: To Select A Destination From A Group

    Faxing a Document from a Public User Box/Personal User Box To select a destination from a group Select the document, and touch [Fax TX]. The Fax TX screen appears. Touch [Select from Group]. bizhub 500/420...
  • Page 123 Touch the button for the group where the data is to be sent. The list of the addresses registered in the group appears. Select the addresses where the data is to be sent. To select all addresses, touch [Select All]. Touch [OK]. bizhub 500/420...

  • Page 124: To Select A Destination From The Address Book

    Faxing a Document from a Public User Box/Personal User Box To select a destination from the address book Select the document, and touch [Fax TX]. The Fax TX screen appears. Touch [Select from Address Book]. 6-10 bizhub 500/420...
  • Page 125 Faxing a Document from a Public User Box/Personal User Box Touch the button for the destination where the data is to be sent. The button for the selected destination appears selected. Touch [OK]. bizhub 500/420 6-11...

  • Page 126: Directly Specifying A Fax Destination (Direct Input)

    Faxing a Document from a Public User Box/Personal User Box Directly Specifying a Fax Destination (Direct Input) Select the document, and touch [Fax TX]. The Fax TX screen appears. Touch [Direct Input]. A screen appears, allowing a destination to be entered. 6-12 bizhub 500/420...
  • Page 127 Dialed #], and then select a destination from the list that appeared. – A maximum of five of the most recently dialed numbers can be displayed. Touch [OK]. – To specify an additional address, touch [Next Dest.]. bizhub 500/420 6-13...

  • Page 128: Checking Settings Before Faxing

    Shows the number of the registered job. User Name Shows the name of the user that saved the data. Document Name Shows the name of the document. To check information Select the document, and touch [Fax TX]. The Fax TX screen appears. 6-14 bizhub 500/420...
  • Page 129 Faxing a Document from a Public User Box/Personal User Box Touch [Document Info.]. The Document Info. screen appears. Touch [ ] or [ ] to display the next screen of document information. Touch [OK]. bizhub 500/420 6-15...

  • Page 130: Specifying Transmission Settings

    Faxing a Document from a Public User Box/Personal User Box Specifying Transmission Settings Settings for transmitting with a F code or password and fax line settings can be specified. For details, refer to the User manual [Facsimile Operations]. 6-16 bizhub 500/420...

  • Page 131: Printing Documents From The System User Box

    Printing Documents from the System User Box...

  • Page 133: Bulletin Board User Box

    Printing Documents from the System User Box Bulletin Board User Box To print a document On the System User Box tab, touch [Bulletin Board User Box]. A list of boxes appears. Select the box that contains the document to be printed. bizhub 500/420...
  • Page 134 Printing Documents from the System User Box – If a password has been set for the box, type in the password, and then touch [OK]. Touch [Print] or [Proof Print]. Press the [Start] key in the control panel. The document is printed. bizhub 500/420...

  • Page 135: To Delete A Document

    On the System User Box tab, touch [Bulletin Board User Box]. A list of boxes appears. Select the box that contains the document to be deleted. – If a password has been set for the box, type in the password, and then touch [OK]. bizhub 500/420...
  • Page 136 Touch [Delete], and then touch [Yes] in the confirmation message that appears. Note The box is not deleted when a document is deleted. For details on deleting a box, use "One-Touch Registration" in the Utility mode. For details, refer to "Registering Boxes" on page 10-4. bizhub 500/420...

  • Page 137: Polling Tx User Box

    Printing Documents from the System User Box Polling TX User Box To print a document On the System User Box tab, touch [Polling TX User Box]. Touch [Print] or [Proof Print]. Press the [Start] key in the control panel. The document is printed. bizhub 500/420...

  • Page 138: To Delete A Document

    Printing Documents from the System User Box To delete a document On the System User Box tab, touch [Polling TX User Box]. Touch [Delete], and then touch [Yes] in the confirmation message that appears. bizhub 500/420...

  • Page 139: Memory Rx User Box

    Enter the password if a password has been set for the Memory RX User Box. A list of received documents appears. Select the document to be printed, and then touch [Print]. The document information appears. Press the [Start] key in the control panel. The document is printed. bizhub 500/420...

  • Page 140: To Delete A Document

    Select the document, and then touch [Delete]. Data in the Memory RX User Box can be accessed from a computer on the network by using software such as PageScope Box Operator. In this case, specify a box number of "0". 7-10 bizhub 500/420...

  • Page 141: To Print A Proof Copy

    Enter the password if a password has been set for the Memory RX User Box. A list of received documents appears. Select the document to be printed, and then touch [Proof Print]. The document information appears. Press the [Start] key in the control panel. The document is printed. bizhub 500/420 7-11...

  • Page 142: Secure Print User Box

    Printing Documents from the System User Box Secure Print User Box To print a confidential document On the System User Box tab, touch [Secure Print User Box]. Type in the ID for the confidential document, and then click [OK]. 7-12 bizhub 500/420...
  • Page 143 The document is printed. Confidential documents are automatically deleted 24 hours after they are registered. The document can be deleted manually from Administrator mode. For details on deleting the document, refer to the User manual [Copy Operations]. bizhub 500/420 7-13...
  • Page 144 Printing Documents from the System User Box 7-14 bizhub 500/420...

  • Page 145: Importing Images From Boxes

    Importing Images from Boxes...

  • Page 147: Features And Operating Environment

    Description Computer IBM PC or compatible Operating system Windows 98/98SE, Windows Me, Windows 2000 Professional (Serv- ice Pack 4), Windows XP Home Edition (Service Pack 2), Windows XP Professional (Service Pack 2), and Windows NT 4.0 (Service Pack bizhub 500/420...

  • Page 148: Installing The Hdd Twain Driver

    Installation begins and the necessary files are copied to the computer. When all of the necessary files have been copied to the computer, the Installation Completed dialog box appears. Click [Finish]. The HDD TWAIN driver is installed. bizhub 500/420...

  • Page 149: Importing Images

    From the [File] menu, point to [Import], and then click [KONICAMINOLTA 500/420 HDD TWAIN]. – Depending on the application, the TWAIN driver must be selected. Select the device to be used for scanning the document. Click [Select] below "Device". The Select Devices dialog box appears. bizhub 500/420...
  • Page 150 Importing Images from Boxes Select "from Search Result", click the desired device that appeared, and then click [Connect]. Type in the information for the box to be scanned, and then click [OK]. A list of documents saved in the box appears. bizhub 500/420...
  • Page 151 Importing Images from Boxes – To select from a list of registered boxes, touch [Select from Box List]. bizhub 500/420...
  • Page 152 For details on selecting a device, refer to "Selecting Scanning Devices" on page 8-17. For details on selecting a box, refer to "Changing the Scanned Box" on page 8-24. For detailed descriptions of the main window, refer to "Main Window Views" on page 8-11. bizhub 500/420...

  • Page 153: With User Authentication

    Before the main window appears, the User Authentication dialog box appears. The user name and password specified for user authentication must be entered. For details, consult with the machine’s administrator. Select "Login as the Registered User". Type in the user name and password, and then click [OK]. bizhub 500/420...

  • Page 154: With Account Track

    Before the main window appears, the Volume Track Authentication dialog box appears. The account name and password specified for account tracking must be entered. For details, consult with the machine’s administrator. Type in the account name and password. Click [OK]. 8-10 bizhub 500/420...

  • Page 155: Main Window Views

    The data can be displayed in the main window in either of two ways, depending on the use. List View The box number, file name and other information are displayed as a list. Select "List" from the "Views" list to display the information in this way. bizhub 500/420 8-11...

  • Page 156: Thumbnail View

    The first page of the document is displayed as a thumbnail. The document number, file name, date and other information for the displayed thumbnail appear in the lower-right corner of the window. Select "Thumbnail" from the "Views" list to display the information in this way. 8-12 bizhub 500/420...

  • Page 157: Main Window Settings

    Scan Range Select whether all pages in the document are scanned or a page range is specified. If "Page" is selected, type in the page num- bers. [Acquire] Begins scanning the selected document. [Delete] Deletes the selected document. bizhub 500/420 8-13...
  • Page 158 Specify settings for the scanned image. For details, refer to "Specifying Settings from the Settings Dialog Box (Scan Tab)" on page 8-15 and "Specifying Settings from the Settings Dialog Box (Image Enhance Tab)" on page 8-16. [Close] Closes the window without scanning. 8-14 bizhub 500/420...

  • Page 159: Specifying Settings From The Settings Dialog Box (Scan Tab)

    Select this option for black-and-white (1-bit) data. The black and white areas of the document are reversed in the scan. Delete after scanning The document data is deleted from the box after the data is imported to the computer. bizhub 500/420 8-15...

  • Page 160: Specifying Settings From The Settings Dialog Box (Image Enhance Tab)

    Select the desired amount of background that is removed. Remove Background Select the desired amount of bleed-through that is re- moved. Remove Halftone Select the desired amount of halftones that are removed. Deskew Automatically adjusts the tilt of the image. 8-16 bizhub 500/420...

  • Page 161: Selecting Scanning Devices

    To select a device In the main window, click [Select] below "Device". The Select Devices dialog box appears. bizhub 500/420 8-17...
  • Page 162 The Select Devices dialog box is closed and the main window appears again. Note To register the device when a connection is established, select the "Add this to the registered device list" check box. This connection is added to the "Device list". 8-18 bizhub 500/420...

  • Page 163: Registering New Scanning Devices

    "Save Box Password" check box, and then enter the pass- word. Save Box Password Select this check box to save the password for the box. Login Information User authentication or account track information can be viewed if they have been specified. bizhub 500/420 8-19...

  • Page 164: To Register A Device

    Importing Images from Boxes To register a device In the main window, click [Select] below "Device". The Select Devices dialog box appears. 8-20 bizhub 500/420...
  • Page 165 Importing Images from Boxes Select "from Registered Devices". Click [Add]. The Destination Settings dialog box appears. bizhub 500/420 8-21...
  • Page 166 Importing Images from Boxes Type in the device information. Click [OK]. The registered information is added to the list. 8-22 bizhub 500/420...

  • Page 167: Checking Authentication Information

    Shows the user name and password specified for user au- thentication. The password appears as “----”. Volume Track Shows the account name and password specified for ac- count tracking. The password appears as “----”. Clear Login Information Click to clear the currently specified authentication infor- mation. bizhub 500/420 8-23...

  • Page 168: Changing The Scanned Box

    Importing Images from Boxes Changing the Scanned Box View another box on the device that is currently accessed. To change the scanned box In the main window, click [Select] below "Box No.". 8-24 bizhub 500/420...
  • Page 169 "Device list". – To select a box from a list, click [Select from Box List], select the box from the list, and then click [OK]. Click [OK]. The data in the selected box is displayed. bizhub 500/420 8-25...
  • Page 170 Importing Images from Boxes 8-26 bizhub 500/420...

  • Page 171: Using Pagescope Box Operator

    Using PageScope Box Operator...

  • Page 173: Operating Environment

    Operating system Windows 98SE, Windows Me, Windows2000 Professional (Service Pack 4), Windows 2000 Server (Service Pack 4), Windows XP Home Edition (Service Pack 2), Windows XP Professional (Service Pack 2), Windows NT4.0 (Service Pack 6a), and Windows Server 2003 bizhub 500/420...

  • Page 174: Installing Pagescope Box Operator

    Installation begins and the necessary files are copied to the computer. When all of the necessary files have been copied to the computer, the Installation Completed dialog box appears. Click [Finish]. PageScope Box Operator is installed. bizhub 500/420...

  • Page 175: Connecting To The Device (Mfp Controller)

    If no device (MFP controller) is registered, register one. For details, refer to "To register a connection" on page 9-15. In the [Start] menu, point to [KONICA MINOLTA], then [PageScope Box Operator], and then click [PageScope Box Operator]. The software starts up and the main window appears.
  • Page 176 Using PageScope Box Operator On the [Communicate] menu, click [Connect]. – This operation can also be performed by clicking [Connect] in the toolbar. Select the device (MFP controller) to be connected to. bizhub 500/420...
  • Page 177 What should I do if I do not have a user name and password? % If you do not have a user name and password, contact your machine administrator. Click [Connect]. If a successful connection was established, the Go to Another Box dialog box appears. bizhub 500/420...
  • Page 178 Click the name of the desired box to select it. – If the box requires a password, type the password into the "Password" box. The personal boxes appear as folders. Where do I get information on the password? % Contact your machine administrator. bizhub 500/420...
  • Page 179 Using PageScope Box Operator Click [OK]. The list of data saved in the box appears. bizhub 500/420...

  • Page 180: To View The Status Of The Connection

    If settings have been specified for user authentication to be performed by the external server, authentication may take some time and a connection error may occur. If an error occurs, select this command if data cannot be transferred correctly with the machine. On the [Communicate] menu, click [Check Connection]. 9-10 bizhub 500/420...
  • Page 181 Using PageScope Box Operator Check the status of the connection. bizhub 500/420 9-11...

  • Page 182: To Connect To A Different Box

    Using PageScope Box Operator To connect to a different box A different box can be connected to. On the [View] menu, click [Go to Another Box]. The Go to Another Box dialog box appears. 9-12 bizhub 500/420...
  • Page 183 Click the name of the desired box to select it. – If the box requires a password, type the password into the "Password" box. For information on the password % Contact your machine administrator. Click [OK]. The list of data saved in the box appears. bizhub 500/420 9-13...

  • Page 184: To Disconnect From A Device

    Using PageScope Box Operator To disconnect from a device The following procedure describes how to disconnect from a device. On the [Communicate] menu, click [Disconnect]. The list of data is erased from the window. 9-14 bizhub 500/420...

  • Page 185: To Register A Connection

    Multiple devices can be registered with PageScope Box Operator so that a connection can easily be established. The following procedure describes how to register new connections. On the [Setup] menu, click [Register MFP Controller]. Click [New Registration]. bizhub 500/420 9-15...
  • Page 186 What if no connection information is available? % The information can be entered by searching for a connection. Click [Search] to display a list of the devices on the network. Click [OK]. The entered information is added to the "Registration list" list. 9-16 bizhub 500/420...

  • Page 187: To Delete A Connection

    Using PageScope Box Operator To delete a connection The following procedure describes how to delete a connection. On the [Setup] menu, click [Register MFP Controller]. Select the device to be deleted, and then click [Delete]. bizhub 500/420 9-17...
  • Page 188 Using PageScope Box Operator Click [OK]. The selected information is removed from the "Registration list" list. 9-18 bizhub 500/420...

  • Page 189: Displaying Documents

    The icon of the application linked to the document is displayed. For details on linking documents to applications, refer to the Windows manual and Help. The saved data can be displayed as icons. On the [View] menu, click [Icons], or click the corresponding button in the toolbar. bizhub 500/420 9-19...

  • Page 190: Displaying The Document Details

    Using PageScope Box Operator Displaying the Document Details The details of the saved data can be displayed. On the [View] menu, click [Details], or click the corresponding button in the toolbar. 9-20 bizhub 500/420...

  • Page 191: Displaying The Document Thumbnails

    On the [View] menu, click [Thumbnails], or click the corresponding button in the toolbar. Note The size of the thumbnails can be adjusted. Select a size on the [Thumbnail Size] submenu of the [View] menu. Only the first page of data that consists of multiple pages is displayed. bizhub 500/420 9-21...

  • Page 192: Checking Information

    Shows the data format of the file. Date Registered Shows the date and time that the data was stored in the box. Resolution (DPI) Shows the resolution of the document. Size Shows the paper size of the document. 9-22 bizhub 500/420...

  • Page 193: Displaying Documents In A Separate Window

    Available when a document containing multiple Prev Page pages is displayed. Select the document page to Next Page be displayed. Last Page Go To Available when a document containing multiple pages is displayed. Specify the document page to be displayed. bizhub 500/420 9-23...

  • Page 194: To Display A Document

    Using PageScope Box Operator To display a document Double-click the data to be displayed. A new window is opened, and the data is displayed in it. With PDF data, Adobe Reader starts. 9-24 bizhub 500/420...

  • Page 195: Managing Documents

    The data is displayed. To change the document name The file name of a document saved in a box can be changed. Click the data to be renamed to select it. On the [Command] menu, click [Rename]. bizhub 500/420 9-25...
  • Page 196 The file extension cannot be changed. Characters that cannot be used in file names can be typed in from Windows; however, when the file is saved, the character will change to a different one. For example, "*" changes to "%2a". 9-26 bizhub 500/420...

  • Page 197: To Save A Document Onto The Computer

    Click the data to be saved to select it. On the [Command] menu, click [Save As]. Select the drive and folder where the data is to be saved, and then type in the new name if the file is to be renamed. Click [Save]. bizhub 500/420 9-27...

  • Page 198: To Delete A Document

    Using PageScope Box Operator To delete a document A document saved in a box can be deleted. Click the data to be deleted to select it. On the [Command] menu, click [Delete]. Click [OK]. 9-28 bizhub 500/420...

  • Page 199: To Save A Document In The Compact Pdf Format

    On the [Command] menu, click [Convert to Compact PDF]. Select the drive and folder where the data is to be saved, and then type in the new name if the file is to be renamed. Click [Save]. bizhub 500/420 9-29...

  • Page 200: To Print A Document

    Using PageScope Box Operator To print a document The selected data can be printed. Double-click the data to be printed. A new window is opened, and the data is displayed in it. With PDF data, Adobe Reader starts. 9-30 bizhub 500/420...
  • Page 201 Using PageScope Box Operator On the [File] menu, click [Print]. Specify the number of copies to be printed, and then click [OK]. bizhub 500/420 9-31...

  • Page 202: Other Operations

    Specify whether or not cache files are reused the next time that next startup. the utility starts. To reuse the cache files, select the check box. Delete cache files. To delete all cache files that are currently saved, click [Delete]. 9-32 bizhub 500/420...
  • Page 203 Specify the amount of space on the disk where the cache files are saved. Either drag the slider or type in a value. When the cache files exceed the specified value, they are automatically deleted. Reset Click to return all settings to those immediately after the utility was installed. bizhub 500/420 9-33...

  • Page 204: To Specify Settings For The Cache Files

    Using PageScope Box Operator To specify settings for the cache files On the [Setup] menu, click [Cache File Settings]. Specify the cache settings. Click [OK]. 9-34 bizhub 500/420...

  • Page 205: To Specify Settings For Temporary Files

    If a temporary file is saved, the document image can quickly be displayed the next time that the data is displayed. On the [Setup] menu, click [Temporary File Settings]. Select when the temporary files are deleted. Click [OK]. bizhub 500/420 9-35...
  • Page 206 When Windows starts, temporary files are deleted if they have a modification date older than 48 hours. The temporary file settings cannot be specified while the MFP controller is connected. In order to specify the settings, disconnect from the controller. 9-36 bizhub 500/420...

  • Page 207: Options

    Auto Disconnect Disconnects the transmission if no operation is performed for a specified length of time. Specify the length of time until the trans- mission is disconnected. To specify the settings On the [Setup] menu, click [Options]. bizhub 500/420 9-37...
  • Page 208 Using PageScope Box Operator Specify the desired settings. Click [OK]. 9-38 bizhub 500/420...

  • Page 209: Control Panel Settings

    Control Panel Settings...

  • Page 211: Specifying Settings From The Control Panel

    The following Utility mode parameters are described in this manual. Parameter Description Page Reference One-Touch Registra- New boxes can be created. p. 10-4 tion Administrator Setting Specify settings for managing the boxes. p. 10-18 p. 10-20 p. 10-23 bizhub 500/420 10-3...

  • Page 212: Registering Boxes

    "Specifying Box Administrator Settings" on page 10-20. Note To log on as the box administrator, specify user authentication settings, and then type "boxadmin" as the user name and type the password specified in "Specifying Box Administrator Settings" on page 10-20. 10-4 bizhub 500/420...

  • Page 213: Registering Public/Personal User Boxes

    Advanced Functions Select whether or not the confidential reception function is used with the box. Note If user authentication is canceled after personal user boxes are created, the personal user boxes become public user boxes. bizhub 500/420 10-5...

  • Page 214: To Register A Box

    Control Panel Settings To register a box Press the [Utility/Counter] key. Touch [1 One-Touch Registration]. Touch [3 User Box]. The User Box screen appears. 10-6 bizhub 500/420...
  • Page 215 Control Panel Settings Touch [1 Public/Personal User Box]. Touch [New]. The registration screen 1/2 appears. Specify the desired box settings. bizhub 500/420 10-7...
  • Page 216 Control Panel Settings Touch [Fwd.]. The registration screen 2/2 appears. Specify the desired settings. Touch [OK]. Touch [Close]. The box is registered. 10-8 bizhub 500/420...

  • Page 217: Registering Bulletin Board User Boxes

    Touch [Public] or [Personal]. If [Personal] was selected, the owner name appears. To change the owner, touch [Change Owner], and then select a different owner. To register a box Press the [Utility/Counter] key. Touch [1 One-Touch Registration]. bizhub 500/420 10-9...
  • Page 218 Control Panel Settings Touch [3 User Box]. The User Box screen appears. Touch [2 Bulletin Board User Box]. Touch [New]. The registration screen appears. 10-10 bizhub 500/420...
  • Page 219 Control Panel Settings Specify the desired box settings. Touch [OK]. The box is registered. bizhub 500/420 10-11...

  • Page 220: Registering Confidential Rx User Box (When The Optional Hard Disk Is Installed)

    Control Panel Settings Registering Confidential Rx User Box (When the optional hard disk is installed) To register a box Press the [Utility/Counter] key. Touch [1 One-Touch Registration]. Touch [3 User Box]. The User Box screen appears. 10-12 bizhub 500/420...
  • Page 221 Control Panel Settings Touch [1 Public/Personal User Box]. Touch [New]. The registration screen 1/2 appears. Specify the desired box settings. bizhub 500/420 10-13...
  • Page 222 The registration screen 2/2 appears. Specify the desired settings. If the box is used as confidential reception, set the "Confidential Rx" in the Advanced Function to ON and enter the Comm. Password. Touch [OK]. Touch [Close]. The box is registered. 10-14 bizhub 500/420...

  • Page 223: Registering Confidential Rx User Box (When No Optional Hard Disk Is Installed)

    0 to 9, * and #. • Please inform the details of the setting to a person who sends the confidential transmission by fax. To register a box Press the [Utility/Counter] key. Touch [1 One-Touch Registration]. bizhub 500/420 10-15...
  • Page 224 Control Panel Settings Touch [3 User Box]. The User Box screen appears. Touch [1 Confidential Rx User Box]. Touch [New]. The registration screen 1/2 appears. 10-16 bizhub 500/420...
  • Page 225 Control Panel Settings Specify the desired box settings. Touch [Fwd.]. The registration screen 2/2 appears. Specify the desired settings. Touch [OK]. Touch [Close]. The box is registered. bizhub 500/420 10-17...

  • Page 226: Displaying The Administrator Setting Screen

    For "3 Administrator Setting", press the [3] key in the keypad. Type in the password, and then touch [OK]. For details on typing in text, refer to "Entering Text" on page 12-5. 10-18 bizhub 500/420...
  • Page 227 To quit specifying the Utility mode setting, touch [Exit] in the sub display area or press the [Utility/Counter] key. Otherwise, cancel the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax, Scan or Box mode appears. bizhub 500/420 10-19...

  • Page 228: Specifying Box Administrator Settings

    To specify the “User Box Admin. Setting” parameter In the Administrator Setting screen, touch [Security Setting]. In the Security Setting screen, touch [2 User Box Admin. Setting]. The User Box Admin. Setting screen appears. 10-20 bizhub 500/420...
  • Page 229 Touch [Password]. A screen appears, allowing the password for the box administrator to be specified. Type in the password, and then touch [OK]. A screen for retyping the password appears. bizhub 500/420 10-21...
  • Page 230 The password for the box administrator is specified and use by the box administrator is permitted. Detail For details on typing in text, refer to "Entering Text" on page 12-5. Note To cancel the setting, touch [Cancel]. 10-22 bizhub 500/420...

  • Page 231: Specifying Hdd Setting Parameters

    In the Administrator Setting screen, touch [Security Setting]. In the Security Setting screen, touch [5 HDD Setting]. In the HDD Setting screen, touch [1 Check HDD Capacity]. The Check HDD Capacity screen appears. Touch [Close]. The HDD Setting screen appears again. bizhub 500/420 10-23...

  • Page 232: To Delete Unused Boxes

    A message appears, asking whether or not to delete unused boxes. To delete the unused boxes, touch [Yes]. The unused boxes are deleted. Note To return to the HDD Setting screen without deleting the unused boxes, touch [No]. 10-24 bizhub 500/420...

  • Page 233: To Delete Confidential Documents

    A confirmation message appears, asking whether or not to delete the confidential documents. To delete the confidential documents, touch [Yes]. The confidential documents are deleted. Note To return to the HDD Setting screen without deleting the confidential documents, touch [No]. bizhub 500/420 10-25...

  • Page 234: To Overwrite All Data

    In the HDD Setting screen, touch [5 Overwrite All Data]. The Overwrite All Data screen appears. Select the desired method for overwriting data on the hard disk, and then click [Overwrite]. A confirmation message appears, asking whether or not to overwrite the data. 10-26 bizhub 500/420...
  • Page 235 To overwrite the data, touch [Yes]. A message appears while the data is deleted, and then the data on the hard disk is overwritten. Note To return to the Overwrite All Data screen without overwriting the data, touch [No]. bizhub 500/420 10-27...

  • Page 236: To Specify The Hard Disk Locking Password

    Type in the password specified in step 4, and then touch [OK]. The message "HDD password is registered. Turn main switch OFF and ON" appears. Follow the instructions in the screen to restart the machine. The hard disk locking password is set. 10-28 bizhub 500/420...
  • Page 237 Be sure to keep the specified password in a safe place so that it will not be lost. Detail For details on typing in text, refer to "Entering Text" on page 12-5. Note To cancel the setting, touch [Cancel]. bizhub 500/420 10-29...
  • Page 238 Control Panel Settings 10-30 bizhub 500/420...

  • Page 239: Specifying Settings Using Pagescope Web Connection

    Specifying Settings Using PageScope Web Connection...

  • Page 241: Settings That Can Be Specified Using Pagescope Web Connection

    Reset User Box Changes the password of the selected box to a Password new password. User Box Admin. Select whether or not there is a box administrator. Settings If there is a box administrator, specify the pass- word. bizhub 500/420 11-3...

  • Page 242: Using Pagescope Web Connection

    PageScope Web Connection is a device management utility supported by the HTTP server integrated into the printer controller. Using a Web browser on a computer connected to the network, machine settings can be specified from PageScope Web Connection. 11-4 bizhub 500/420...

  • Page 243: Accessing Pagescope Web Connection

    When SSL/TLS is enabled, the URL becomes: https://<IP_address_for_machine>/ Even if "http://" is entered, the URL at "https://" is automatically accessed. Note If the User Authentication is set to "Enable", it is necessary to enter the user name and the password. bizhub 500/420 11-5...

  • Page 244: Structure Of Pages

    Administrator mode page can be displayed. For details, refer to "To log on to Administrator mode" on page 11-8. Item Description Konica Minolta logo Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.com/ PageScope Web Connection logo Click the PageScope Web Connection logo to display the version information.
  • Page 245 • Scan Menus Information and settings for the selected tab are listed. The menu that appears dif- fers depending on the tab that is selected. Information and settings Details of the item selected from the menu are displayed. bizhub 500/420 11-7...

  • Page 246: To Log On To Administrator Mode

    Administrator mode. Specify the timeout period by clicking "Auto Logout" in the "Authentication" submenu. Click [Admin Mode]. Type in the administrator password, and then click [Login]. 11-8 bizhub 500/420...
  • Page 247 Specifying Settings Using PageScope Web Connection The Administrator mode page appears. To return to User mode, click [Logout]. bizhub 500/420 11-9...

  • Page 248: Web Browser Cache

    On the "Edit" menu, click "Preferences". In the "Category" box on the left side of the dialog box, click "Advanced", then "Cache". Under "Compare the page in the cache to the page on the network:", select "Every time I view the page". 11-10 bizhub 500/420...

  • Page 249: User Box Tab (User Mode)

    The list of boxes currently created and the list of data saved in those boxes can be viewed. User Box Login User Box Number Type in the box number. User Box Password Type in the password of the box. User Box List Create Box Click to create a new box. bizhub 500/420 11-11...

  • Page 250: File List

    Deletes the displayed box. Owner Change Changes whether the box is public or personal and chang- es the owner. Password Setting Changes the password of the box. Note [Owner Change] appears when user authentication settings have been applied. 11-12 bizhub 500/420...

  • Page 251: Create Box

    The plus sign (+) and quotation mark (“) cannot be used. Retype User Box Password Type in the password again. Index Select the indexing characters. User Box Documentation Delete Select the length of time that a document is stored in the Time box. bizhub 500/420 11-13...

  • Page 252: User Box Admin

    Type in the user box administrator password to log on as the box administrator in order to check the information for all boxes. Type in the box number, and then click [Apply] to display a list of the files saved in that box. 11-14 bizhub 500/420...

  • Page 253: User Box Tab (Administrator Mode)

    Specifying Settings Using PageScope Web Connection 11.4 User Box Tab (Administrator Mode) User Box Delete A registered box can be deleted. Type in the number of the box to be deleted, and then click [Delete]. The confirmation page appears. Click [OK]. bizhub 500/420 11-15...

  • Page 254: Reset User Box Password

    The password specified for a box can be changed. Type in the number of the box whose password is to be changed. Type in the new box password. Type in the new box password again. Click [Apply]. 11-16 bizhub 500/420...

  • Page 255: User Box Administrator Setting

    User mode. User Box Administrator To specify that there is a box administrator, select "Ena- ble". Password Type in the password for the box administrator. Retype Password Type in the password for the box administrator again. bizhub 500/420 11-17...
  • Page 256 Specifying Settings Using PageScope Web Connection 11-18 bizhub 500/420...

  • Page 257: Appendix

    Appendix...

  • Page 259: Error Messages

    Data Size Too Large Since the size of the data specified by the server was exceeded, transmission was not possible. Check with server administrator for the limitations, change the scanning settings, and then try scanning again. bizhub 500/420 12-3...

  • Page 260: Other Error Messages

    The number of jobs has reached its The number of jobs that can be programmed has reached maximum. Please wait until a job is the maximum number possible. Wait until a job has been completed. completed, or delete a current job. 12-4 bizhub 500/420...

  • Page 261: Entering Text

    The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example Password input screen: E-mail address input screen: bizhub 500/420 12-5...
  • Page 262 Appendix Screen for entering the name of a registered FTP host address: E-mail message input screen: 12-6 bizhub 500/420...
  • Page 263 Appendix Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). bizhub 500/420 12-7...

  • Page 264: To Type Text

    To change a character in the entered text, touch [ ] and [ ] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. List of Available Characters Alphanumeric characters / symbols 12-8 bizhub 500/420...

  • Page 265: Glossary

    Abbreviation for Domain Name System. A system that acquires the supported IP addresses from host names in a network environment. DNS allows the user to access other computers over a network by specifying host names, instead of difficult to memorize and under- stand IP addresses. bizhub 500/420 12-9...
  • Page 266 A type of network authentication system used by Windows 2000 or later. Used in Active Directory authentication. Users can be safely and efficiently authenticated with a two-phase authentication (user logon and network resource usage) on a dependable site set up on the network. 12-10 bizhub 500/420...
  • Page 267 A server that is installed to act as an intermediary connection be- tween each client and different servers to effectively ensure security over the entire system for Internet connections Resolution Displays the ability to reproduce the details of images and print mat- ter correctly bizhub 500/420 12-11...
  • Page 268 To delete software installed on a computer Abbreviation for Universal Serial Bus. A general interface standard for connecting a mouse, printer, and other devices to a computer. Web Browser Software such as Internet Explorer and Netscape Navigator for view- ing Web pages 12-12 bizhub 500/420...

  • Page 269: Index

    Deleting confidential documents 10-25 9-32 Cache file settings 9-17 Deleting connections Changing document names from 4-19 Deleting document data 4-20 machine Deleting document data from Changing document names with bulletin board user box 9-25 PageScope Box Operator bizhub 500/420 12-13...
  • Page 270 Installing PageScope Box Operator Document viewing Double-sided/single-sided printing Installing the HDD TWAIN driver 4-24 3-25 Job history Editing document data 3-25 Job history list Editing fax document data 5-15 E-mail destination 12-5 Entering text 8-11 List view 12-14 bizhub 500/420...
  • Page 271 PDF format memory RX user box 8-15 Printing document data from polling Scan settings TX user box 8-24 Scanned box change Printing document data from public 8-19 Scanning device registration user box/personal user box 8-17 Scanning device selection bizhub 500/420 12-15...
  • Page 272 9-10 Viewing connection status 9-35 Temporary file settings Viewing document data 4-13 7-11 Test print 12-5 Text entry 11-10 Web browser cache Thumbnail view 8-12 9-21 8-13 Window settings Transmission methods 8-11 Window views 6-16 Transmission settings 12-16 bizhub 500/420...

This manual is also suitable for:

Bizhub 420

Table of Contents