Page 1 Océ User manual VL3622/VL4222/VL5022 Network Scan/Fax/Network Fax Operations...
Page 2 Océ-Technologies B.V. Copyright 2008,Océ-Technologies B.V. Venlo, The Netherlands. All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ. Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose.
Page 3: Table Of Contents
Save in User Box..........................2-9 WebDAV TX............................. 2-10 Web Service ............................ 2-10 2.2.2 Available Fax functions ........................2-11 G3 fax transmission/reception ......................2-11 Polling.............................. 2-11 2.2.3 Available Network Fax functions..................... 2-12 Internet Fax ............................. 2-12 IP Address Fax ..........................2-12 VL3622/VL4222/VL5022 Contents-1...
Page 4 Direct Input tab ..........................5-16 Job History tab ..........................5-17 Address Search tab ......................... 5-18 Off-Hook tab............................ 5-18 Scan Settings ..........................5-19 Original Settings ..........................5-21 Communication Settings ......................... 5-22 Initial screen for fax/scan operations ..................5-23 5.3.1 Screen layout........................... 5-23 Contents-2 VL3622/VL4222/VL5022...
Page 5 Basic - Original Type ........................5-37 Text..............................5-37 Text/Photo............................5-37 Photo ............................... 5-37 Dot Matrix Original .......................... 5-37 5.4.2 Basic - Simplex/Duplex........................5-38 1-Sided............................5-38 2-Sided............................5-38 Cover + 2-Sided ..........................5-38 5.4.3 Basic - Resolution ........................... 5-38 VL3622/VL4222/VL5022 Contents-3...
Page 6 Check/Change Temporarily - Pages ....................5-56 Check/Change Temporarily - Text Size................... 5-56 Check/Change Temporarily - Print Position ..................5-57 5.4.16 Application - Send & Print ....................... 5-58 Send & Print............................. 5-58 Copies.............................. 5-58 Simplex/Duplex ..........................5-58 Staple............................... 5-58 Staple - Position Setting........................5-58 Contents-4 VL3622/VL4222/VL5022...
Page 7 Manual RX (phone only) ........................6-4 Receiving data (I-FAX) ........................6-5 Automatic reception .......................... 6-5 Manual reception..........................6-5 Receiving data (IP) .......................... 6-6 In-memory proxy reception ......................6-6 6.5.1 In-memory proxy reception....................... 6-6 6.5.2 Forwarding jobs stored in the memory (G3)..................6-6 VL3622/VL4222/VL5022 Contents-5...
Page 8 Items to be printed out ........................8-9 Reports/lists common to G3/IP/I-FAX ..................8-10 8.3.1 Activity report ..........................8-10 Output example ..........................8-10 Items to be printed out ........................8-10 8.3.2 TX Result report..........................8-11 8.3.3 Broadcasting TX report ........................8-12 Contents-6 VL3622/VL4222/VL5022...
Page 9 9.2.3 Address Book - User Box ......................... 9-9 No..............................9-10 Name ............................... 9-10 Index..............................9-10 User Box............................9-11 9.2.4 Address Book - Fax ........................9-12 No..............................9-12 Name ............................... 9-12 Index..............................9-13 Address ............................9-13 Line Settings............................ 9-14 VL3622/VL4222/VL5022 Contents-7...
Page 10 Register Program - Name........................ 9-32 Register Program - Address ......................9-33 Register Program - URL Notif. Destination ..................9-33 Check Program Settings ......................... 9-33 Check Program Settings - Check Address ..................9-34 Check Program Settings - Check Scan Settings ................9-34 Contents-8 VL3622/VL4222/VL5022...
Page 11 E-Mail address of the machine ....................... 10-4 Machine Setting ..........................10-4 TCP/IP setting ..........................10-4 E-Mail Settings ..........................10-4 10.1.7 IP Address Fax ..........................10-4 Network Fax Function Setting......................10-4 Header Information.......................... 10-4 TCP/IP setting ..........................10-4 SMTP TX/RX Settings ........................10-4 VL3622/VL4222/VL5022 Contents-9...
Page 12 Incorrect User Box No. Entry......................10-27 Tray Selection for RX Print ......................10-28 Min. Reduction for RX Print ......................10-28 Print Separate Fax Pages ......................10-29 File After Polling TX ........................10-29 No. of Sets (RX) ..........................10-30 Contents-10 VL3622/VL4222/VL5022...
Page 13 Fax Settings - Header Information ....................10-48 10.5.6 Fax Settings - Header/Footer Position..................10-48 10.5.7 Fax Settings - Line Parameter Setting (IP) ..................10-48 Number of Redials......................... 10-48 Redial Interval..........................10-48 10.5.8 Fax Settings - TX/RX Settings....................... 10-49 VL3622/VL4222/VL5022 Contents-11...
Page 14 Direct Print............................. 11-18 11.3.5 Store Address..........................11-19 11.4 Overview of Administrator mode ....................11-20 11.4.1 Maintenance ..........................11-20 11.4.2 Security............................11-22 11.4.3 Box ..............................11-23 11.4.4 Print Setting ........................... 11-24 11.4.5 Store Address..........................11-25 11.4.6 Network ............................11-26 Contents-12 VL3622/VL4222/VL5022...
Page 15 13.3 Entering text........................... 13-5 13.3.1 Enlarging the keyboard ........................13-7 13.3.2 To type text ............................. 13-8 13.3.3 List of Available Characters......................13-8 13.4 Scanning glossary ......................... 13-9 13.5 Internet fax glossary ........................13-14 13.6 Fax glossary..........................13-15 Index VL3622/VL4222/VL5022 Contents-13...
Page 16 Contents-14 VL3622/VL4222/VL5022...
Page 17: Introduction
Introduction...
Page 19 This user manual describes the operating instructions, precautions for proper operation, and simple troubleshooting of the network scan/fax/network fax operations of VL3622/VL4222/VL5022. In order to allow functionality of this product fully and to use it effectively, please read this user manual as necessary.
Page 20: About This Manual
About this manual This document is a user manual on the network scan, fax and network fax operations of VL3622/VL4222/VL5022. The following describes the contents of this manual and representation of the product name. This manual is intended for persons with basic knowledge of computers and this machine. For details on the Windows or Macintosh operating systems, or software applications, refer to the respective manuals.
Page 21: Functions Covered In This Manual
Network Fax functions. Internet Fax IP Address Fax 1.1.3 Representation of product name Product name Representation VL3622/VL4222/VL5022 This machine, 501/421/361 Microsoft Windows NT 4.0 Windows NT 4.0 Microsoft Windows 2000 Windows 2000 Microsoft Windows XP...
Page 22: Explanation Of Manual Conventions
Detail Text highlighted in this manner contains references for more detailed information. Special text markings [Stop] key The names of keys on the control panel are written as shown above. MACHINE SETTING Display texts are written as shown above. VL3622/VL4222/VL5022...
Page 23 Introduction Note The machine illustrations shown in this manual can vary and depend on the machine configuration. VL3622/VL4222/VL5022...
Page 24: User Manuals
In order to use the fax functions, the optional fax kit must be purchased separately. User manual – Network Administrator This user manual contains descriptions on setting methods for each function utilizing network connection, mainly using the Web Connection. Refer to this user manual for details on using network functions. VL3622/VL4222/VL5022...
Page 25: Before Using Network Scan/Fax/Network Fax Functions
Before using Network Scan/Fax/Network Fax functions...
Page 27: Information Before Saving Documents
For details, refer to "Network connection and settings" on page 4-3. To use this machine on a network, settings such as the IP address of the machine must be specified. For details, refer to the User manual – Network Administrator. VL3622/VL4222/VL5022...
Page 28: Precautions For Using Internet Fax
In order to use the IP address fax function, it is necessary to equip with the optional FAX kit, IC-207, and the hard disk. To use the IP Address Fax function, setting by a service engineer is required. For details, contact your service representative. VL3622/VL4222/VL5022...
Page 29: User Authentication
Contact the administrator for authorized account or user name. Machine authentication Enter the user name and password, and then touch [Login] or press the [Access] key. External server authentication Specify the user name, password and authenticating server, and then touch [Login] or press the [Access] key. VL3622/VL4222/VL5022...
Page 30: Account Track
If "Prohibit Functions When Auth. Error" in Administrator mode is set to "Mode 2" and a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions. VL3622/VL4222/VL5022...
Page 31: Limitation On File Name
This is the extension for the specified data format. This text does not appear in "File Name"; however, it is added automatically as part of the name when the file is trans- mitted. Detail "S" appears for documents saved in the Fax/Scan mode screen or the User Box screen. VL3622/VL4222/VL5022...
Page 32: Overview
Scanned data can be uploaded to a specified FTP server. Enter the FTP server address, login password and other information from the touch panel of this machine. The data uploaded to the FTP server can be downloaded from a computer on the network. Original Machine Download Scan data Memory FTP server Internet VL3622/VL4222/VL5022...
Page 33: Smb Tx
The file name can be entered from the touch panel of this machine when the data is saved. Other data such as received fax data can also be stored in user boxes. For details, refer to the User manual – Box Operations. Machine Hard disk VL3622/VL4222/VL5022...
Page 34: Webdav Tx
If a driver is installed with the machine recognized by a computer on the network (Windows Vista), it is possible to give a scan command from the computer or to perform scanning according to the purpose from the machine and to send the scanned data to the computer. Original Scanning instruction Windows Vista Scan data 2-10 VL3622/VL4222/VL5022...
Page 35: Available Fax Functions
(polling TX). You can save data to either the Polling TX User Box or Bulletin Board User Box for polling TX. Receiver Sender Viewing Bulletin board Polling Registering VL3622/VL4222/VL5022 2-11...
Page 36: Available Network Fax Functions
The SMTP protocol is used for sending and receiving of the image data. Available only within an intranet (enterprise networks). Unlike Internet fax, no mail server is required. SMTP Intranet Transmitting a fax by specifying an IP address or host name of the destination. 2-12 VL3622/VL4222/VL5022...
Page 37: Control Panel/Touch Panel
Control panel/touch panel...
Page 39: Control Panel
[Interrupt] key lights up in green and the mes- sage "Now in Interrupt mode." appears on the touch panel. To cancel the Interrupt mode, press the [Interrupt] key again. [Stop] key Pressing the [Stop] key during scanning temporarily stops the scan oper- ation. VL3622/VL4222/VL5022...
Page 40 Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection on the touch panel. VL3622/VL4222/VL5022...
Page 41: Touch Panel
The softkeys, such as [Job List] showing the jobs being processed or to be processed, and [Check Job] showing the result of the specified set- tings, appear in this area. For details on the left pane, refer to "Display and operation of the left pan- el" on page 3-8. VL3622/VL4222/VL5022...
Page 42: Icons On The Touch Panel
Appears when an error occurs with the connection to the POP server. Indicates that paper is not loaded in the paper tray. Indicates that very little paper remains in the paper tray. Indicates that Enhanced Security mode is set to ON. Indicates that an external memory is installed. VL3622/VL4222/VL5022...
Page 43: Display With/Without Optional Settings
The Job History tab appears to enable selection from destinations in the transmission history. Also, the Off- Hook tab appears, enabling dialing in off-hook mode. Also you can specify the fax transmission settings in the Direct Input tab and [Communication Settings]. VL3622/VL4222/VL5022...
Page 44: Display And Operation Of The Left Panel
Information on the selected user box, scan, printing and transmission set- tings of documents can be checked. Job List Queued operation, such as saving document data to a user box or printing/sending documents, is called a job. Touch [Job List] to display the jobs being processed. VL3622/VL4222/VL5022...
Page 45: Job List - Delete
Check job details as necessary. Jobs are classified into the following four categories: Item Description [Print] Lists print jobs for copying, printing from a computer, and printing received faxes. [Send] Lists fax and scanner transmission jobs. [Receive] Lists fax reception jobs. [Save] Lists jobs for saving documents in user boxes. VL3622/VL4222/VL5022...
Page 46 Detail If user authentication settings have been applied, the document name cannot be viewed by other users. Document names do not appear on the screen for secured documents. 3-10 VL3622/VL4222/VL5022...
Page 47 If user authentication settings have been applied, the document name cannot be viewed by other users. Document names do not appear on the screen for secured documents. The external server information in [Detail] is available only if the external server authentication is applied. "TWAIN" is indicated for jobs sent by the Web service. VL3622/VL4222/VL5022 3-11...
Page 48 Displays the results of the job, error details, user name, document name, output tray, queued time, transmission time, and number of original pages. Detail If user authentication settings have been applied, the document name cannot be viewed by other users. Document names do not appear on the screen for secured documents. 3-12 VL3622/VL4222/VL5022...
Page 49: Check Job - Check Job Settings
Document names do not appear on the screen for secured documents. Check Job - Check Job Settings When touch [Check Job], [Check Job Settings] appears. Touch [Check Job Settings] to check the following settings: Destination Settings Scan Settings Original Settings Communication Settings Check E-Mail Settings VL3622/VL4222/VL5022 3-13...
Page 50: Check Job - Check Job Settings - Destination Settings
To delete a destination, select the destination, and then touch [Delete]. Check Job - Check Job Settings - Scan Settings The basic scan setting, scan settings, and application settings can be checked. Touch either [ Back] or [Forward ] to check the settings. 3-14 VL3622/VL4222/VL5022...
Page 51: Check Job - Check Job Settings - Original Settings
The line setting and transmission method settings can be checked. Touch either [ Back] or [Forward to check the settings. Check Job - Check Job Settings - Check E-Mail Settings The document name, subject, From address and message body for sending E-Mail messages can be checked. VL3622/VL4222/VL5022 3-15...
Page 52 Control panel/touch panel 3-16 VL3622/VL4222/VL5022...
Page 53: Registration Of Basic Information
Registration of basic information...
Page 55: To Begin Operation
Connect a UTP cable (category 5 or later recommended) from the network to the Ethernet connector on the machine. Network settings Assign an IP address to the machine and complete settings for the SMTP server, etc. For details, refer to the User manual – Network Administrator. VL3622/VL4222/VL5022...
Page 56: Specifying The E-Mail Address Of The Machine
Also, to use two lines, the optional fax multi line must be installed. Connect a modular cable connected to the phone line to a specified connector. For the connector location for cable connection, refer to the User manual – Copy Operations. VL3622/VL4222/VL5022...
Page 57: Address Registration
Destinations in Address Book cannot be registered by Web service. Specify the destination by directly entering the address. 4.2.2 Group A set of addresses registered in the Address Book can be registered as a group. Group registration is useful for sending a message to more than one address at the same time. VL3622/VL4222/VL5022...
Page 58: Optional Settings
For details, refer to "Scan/Fax Program" on page 9-32. Setting display contents Set the contents to be displayed when the [Fax/Scan] key is touched on the control panel. Note For details, refer to "Custom Display Settings - Scan/Fax Settings" on page 9-39. VL3622/VL4222/VL5022...
Page 59: Using Web Services
Check the contents, and then continue. – The driver software is installed automatically. When the confirmation dialog box appears, click the [Close] button. On the control panel of the machine, select [Web Service] and check that the connection destination is displayed. VL3622/VL4222/VL5022...
Page 60 Registration of basic information VL3622/VL4222/VL5022...
Page 61: Transmitting Data
Transmitting data...
Page 63: Operation Flow
This section describes the flow of steps for sending scanned data and using Internet fax operations. Press the [Fax/Scan] key. Specify a recipient. – On the Address Book tab (p. 5-24) – On the Direct Input tab (p. 5-26) VL3622/VL4222/VL5022...
Page 64 Transmitting data – On the Address Search tab (p. 5-34) Specify scan settings (p. 5-37), original settings (p. 5-61), and communication settings (p. 5-63). Scan Settings Original Settings Communication Settings VL3622/VL4222/VL5022...
Page 65 Transmitting data Position the original. Press the [Start] key. VL3622/VL4222/VL5022...
Page 66: Fax (G3)
Transmitting data 5.1.2 Fax (G3) This section describes the flow of steps for using G3 fax operations. Press the [Fax/Scan] key. Specify a recipient. – On the Address Book tab (p. 5-24) – On the Direct Input tab (p. 5-26) VL3622/VL4222/VL5022...
Page 67 Transmitting data – On the Job History tab (p. 5-34) Specify scan settings (p. 5-37), original settings (p. 5-61), and communication settings (p. 5-63). Scan Settings Original Settings Communication Settings VL3622/VL4222/VL5022...
Page 68 Transmitting data Position the original. Press the [Start] key. VL3622/VL4222/VL5022...
Page 69: Recalling A Program
Transmitting data 5.1.3 Recalling a program This section describes the flow of steps for recalling a registered fax/scan program. Press the [Fax/Scan] key. Press the [Mode Memory] key. Select a program, and then touch [OK]. VL3622/VL4222/VL5022...
Page 70 Transmitting data Specify scan settings (p. 5-37), original settings (p. 5-61), and communication settings (p. 5-63). Scan Settings Original Settings Communication Settings 5-10 VL3622/VL4222/VL5022...
Page 71 Transmitting data Position the original. Press the [Start] key. Note For details and the procedure of program registration, refer to "Register Scan/Fax Program" on page 9-32. VL3622/VL4222/VL5022 5-11...
Page 72: Broadcasting
This section describes the procedure for transmitting data to multiple recipients at the same time. Press the [Fax/Scan] key. Specify two or more recipients. – On the Address Book tab (p. 5-24) – On the Direct Input tab (p. 5-26) 5-12 VL3622/VL4222/VL5022...
Page 73 Transmitting data – On the Job History tab (p. 5-33) – On the Address Search tab (p. 5-34) VL3622/VL4222/VL5022 5-13...
Page 74 Transmitting data Specify scan settings (p. 5-37), original settings (p. 5-61), and communication settings (p. 5-63). Scan Settings Original Settings Communication Settings 5-14 VL3622/VL4222/VL5022...
Page 75 Transmitting data Position the original. Press the [Start] key. VL3622/VL4222/VL5022 5-15...
Page 76: Menu Tree In Fax/Scan Mode
Search (p. 5-24) Scan Settings (p. 5-37) Original Settings (p. 5-61) Communication Settings (p. 5-63) Direct Input tab Note For details, refer to "Direct Input" on page 5-26. Operations available on the Direct Input tab are as follows: 5-16 VL3622/VL4222/VL5022...
Page 77: Job History Tab
Note For details, refer to "Job History (G3)" on page 5-33. Operations available on the Job History tab are as follows: Detail Job History (p. 5-33) Scan Settings (p. 5-37) Original Settings (p. 5-61) Communication Settings (p. 5-63) VL3622/VL4222/VL5022 5-17...
Page 78: Address Search Tab
Operations available on the Address Search tab are as follows: Detail Search (p. 5-34) Advanced Search (p. 5-34) Scan Settings (p. 5-37) Original Settings (p. 5-61) Communication Settings (p. 5-63) Off-Hook tab Note For details, refer to "Off-Hook (G3)" on page 5-36. 5-18 VL3622/VL4222/VL5022...
Page 79 File Type (p. 5-39) Scan Setting (p. 5-39) Encryption (p. 5-40) Stamp Composition (p. 5-43) Density (p. 5-43) Separate Scan (p. 5-44) Background Removal (p. 5-44) Erase (p. 5-45) Frame Erase (p. 5-45) Book Scan Book Copy (p. 5-45) VL3622/VL4222/VL5022 5-19...
Page 80 Print Position Stamp (p. 5-52) Stamp Type/Preset Stamps Pages Text Size Print Position Header/Footer (p. 5-54) Recall Header/Footer Check/Change Temporar- Send & Print (p. 5-58) Copies Simplex/Duplex Staple TX Stamp (p. 5-59) Neg./Pos.Reverse (p. 5-58) Document Name (p. 5-60) 5-20 VL3622/VL4222/VL5022...
Page 81 Operations available on the Original Settings screen are as follows: First-level menu Second-level menu Third-level menu Fourth-level menu Special Original (p. 5-61) Mixed Original (p. 5-61) Z-Folded Original (p. 5-61) Long Original (p. 5-61) Direction Settings Original Direction (p. 5-61) (p. 5-61) Binding Position (p. 5-62) VL3622/VL4222/VL5022 5-21...
Page 82 Normal (p. 5-69) Bulletin (p. 5-70) F-Code TX (p. 5-71) SUB Address Password Password TX (p. 5-72) Polling TX Normal (p. 5-72) Bulletin (p. 5-73) E-Mail Encryption (p. 5-73) Digital Signature (p. 5-74) Fax Header Settings (p. 5-74) 5-22 VL3622/VL4222/VL5022...
Page 83: Initial Screen For Fax/Scan Operations
"Default Address Book" on page 9-41. When having set [Confirm Address (TX)] as ON, [Job History] and [Off-Hook] are not displayed. For details on the [Confirm Address (TX)], refer to "Function ON/OFF Setting - Confirm Address (TX)" on page 10-32. VL3622/VL4222/VL5022 5-23...
Page 84: Address Book
The index is displayed based on the index that was specified when the destination was registered. Detail This button appears if [Address Book Default] (displayed by touching [Custom Display Settings] – [Fax/Scan Settings] on the [User Settings]) is set to "Address Type". (p. 9-41) 5-24 VL3622/VL4222/VL5022...
Page 85: Search - Detail Search
The settings for Search Option screen and option items to be displayed on the screen are specified in the menu of [Search Option Setting]. For details, refer to "Custom Display Settings - Search Option Settings (E-Mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX)" on page 9-43. VL3622/VL4222/VL5022 5-25...
Page 86: Direct Input
Direct Input - Fax Enter a Fax number from the touch panel. – If [Confirm Address (TX)] is specified, the fax number entering screen will appear again when [OK] is selected. Enter the fax number then touch [Send] 5-26 VL3622/VL4222/VL5022...
Page 87: Direct Input - E-Mail
Select a user box type, and then specify a user box for saving the document. Detail For details on operating data saved in user boxes, refer to the User manual – Box Operations. 5.3.7 Direct Input - Internet Fax Enter an E-Mail address from the touch panel. VL3622/VL4222/VL5022 5-27...
Page 88: Rx Ability (Destination)
Specify the host name or IP address for the destination. Port Number Enter the port number to be used for transmission with the numeric keypad (range: 1 to 65535). [Next Destination] Touch this button to add other destinations. 5-28 VL3622/VL4222/VL5022...
Page 89: Direct Input - Pc (Smb)
Type the login password from the touch panel. Reference The structure of the folders on the destination computer can be checked. This can be used to directly specify the destination folder. Next Destination Touch this button to add other destinations. VL3622/VL4222/VL5022 5-29...
Page 90: Direct Input - Ftp
File Path Specify the path to the destination folder from the touch panel. User Name Type the user name to log in from the touch panel. Touching [Anonymous] inputs "anonymous". Password Type the login password from the touch panel. 5-30 VL3622/VL4222/VL5022...
Page 91: Detailed Settings
Specify the host name or IP address for the destination from the touch panel. File Path Specify the path to the destination folder from the touch panel. User Name Type the user name to log in from the touch panel. Password Type the login password from the touch panel. VL3622/VL4222/VL5022 5-31...
Page 92: Detailed Settings
Item Description Port Number Enter the port number. Proxy Specify whether or not a proxy server is used. SSL Settings Specify whether or not SSL is used for transmission. Next Destination Touch this button to add other destinations. 5-32 VL3622/VL4222/VL5022...
Page 93: Direct Input - Web Service
Enter a keyword that is included in the destination name from the touch panel, and then search for the destination. 5.3.13 Job History (G3) The destinations of the five latest fax transmissions are displayed. You can select a destination from this history. VL3622/VL4222/VL5022 5-33...
Page 94: Address Search - Search
Enter a search keyword, and then touch [Start Search] to search data in the specified LDAP server for the relevant address. 5.3.15 Address Search - Advanced Search Specify multiple search conditions to search for the target address. Name Enter the name from the touch panel. E-Mail Addr. Enter the E-Mail address from the touch panel. 5-34 VL3622/VL4222/VL5022...
Page 95: Fax Number
Enter the city name from the touch panel. Company Name Enter the company name from the touch panel. Department Enter the department name from the touch panel. OR/AND/STARTS WITH/ENDS WITH Select search conditions from [OR], [AND], [STARTS WITH], and [ENDS WITH]. VL3622/VL4222/VL5022 5-35...
Page 96: Off-Hook (G3)
Set the original in place and specify settings for scanning as needed. Touching [Off-Hook] displays a screen for specifying the destination. – Touch [Send], specify the destination, and then touch [Start]. Detail To specify the destination, select from [Address Book], [Direct Input], [Job History], or [Program]. 5-36 VL3622/VL4222/VL5022...
Page 97: Scan Settings
Select this setting for originals consisting of both text and photos (halftones). Photo Select this setting for originals consisting of only photos (halftones). Dot Matrix Original Select this setting for originals consisting of text that generally appears faint. VL3622/VL4222/VL5022 5-37...
Page 98: Basic - Simplex/Duplex
Basic - Resolution Select the resolution for scanning. Detail When 300 x 300dpi is selected at the time of G3 fax / IP address fax / Internet fax transmitting, it is changed automatically and transmitted by 200 x 200dpi. 5-38 VL3622/VL4222/VL5022...
Page 99: File Type
Creates a file in a format that allows data to be saved for each page when downloading data. Multi Page Creates a single file from the entire scanned document. Detail Even if "Single Page" is selected when saving a document in a user box, a page must be specified when downloading the data. VL3622/VL4222/VL5022 5-39...
Page 100: Encryption - Encryption Level, Password, Document Permissions, And Detail Settings
Enter the password necessary to open encrypted data (within 32 characters). For confirmation, enter the password twice. Encryption - Document Permissions Enter the password necessary to change document permissions (within 32 characters). For confirmation, enter the password twice. 5-40 VL3622/VL4222/VL5022...
Page 101: Encryption - Detail Settings - Printing Allowed/Enable Copying Of Text, Images And Other Content
When you specify [High Level] for the encryption level, [Low Resolution] appears. Under [Enable copying of text, images and other content], select whether or not to allow copying of text, images and other content. – If High Level is selected – If Low Level is selected VL3622/VL4222/VL5022 5-41...
Page 102: Encryption - Detail Settings - Changes Allowed
In the Detail Settings screen, touch [Forward ] to select details of the changes allowed. Under "Changes Allowed", select the appropriate permission level for document changes including data signature, inputs, and remarks. – If High Level is selected – If Low Level is selected 5-42 VL3622/VL4222/VL5022...
Page 103: Stamp Composition
Stamps are combined as images. 5.4.5 Scan Settings - Density Adjust the density for scanning. – To adjust the density, touch [Light] or [Dark]. – Touch [Standard] to reset the setting to its default. – To specify automatic adjustment, touch [Auto]. VL3622/VL4222/VL5022 5-43...
Page 104: Scan Settings - Separate Scan
In that case, the density of the background can be adjusted. 5-44 VL3622/VL4222/VL5022...
Page 105: Erase - Frame Erase
Specify the size of the page spread as the scan size. Book Spread Select this setting to scan a page spread as a single page. Separation Select this setting to scan a page spread as two separate pages (left and right). VL3622/VL4222/VL5022 5-45...
Page 106: Front Cover
If a width to be erased around the original is specified with "Frame Erase" in the Book Copy screen, the same settings are also applied to "Frame Erase" in the Frame Erase screen. Binding Position If "Separation", "Front Cover", or "Front + Back Covers" was selected, touch [Binding Position], and then select the binding position. 5-46 VL3622/VL4222/VL5022...
Page 107: Application - Scan Size
The size in the X direction can be set between 2 and 17 inches (between 30 and 432 mm). – The size in the Y direction can be set between 2 and 11-11/16 inches (between 30 and 297 mm). VL3622/VL4222/VL5022 5-47...
Page 108: Application - Annotation
Prints the date and time of printing on pages. Date Format Select the format for displaying the date. Time Format Select whether or not the time is added, and select its format. Pages Select either [All Pages] or [1st Page Only] for printing. 5-48 VL3622/VL4222/VL5022...
Page 109: Text Size
Print Position - Print Position Select a desired printing position. Print Position - Fine-Tune - Adjust Position To make fine adjustments, touch [Adjust Position]. Specify vertical/horizontal position adjustment with a value between 1/16 and 1 15/16 inches (between 0.1 and 50.0 mm). VL3622/VL4222/VL5022 5-49...
Page 110: Application - Stamp/Composition - Page Number
Specify the starting page number. Starting Chapter Number Specify the starting chapter number. Page Number Type Select the format for page numbers. Text Size Select a size of characters to be printed from [8pt], [10pt], [12pt], and [14pt]. 5-50 VL3622/VL4222/VL5022...
Page 111: Print Position - Print Position
Print Position - Print Position Select a desired printing position. Print Position - Fine-Tune - Adjust Position To make fine adjustments, touch [Adjust Position]. Specify vertical/horizontal position adjustment with a value between 1/16 and 1 15/16 inches (between 0.1 and 50.0 mm). VL3622/VL4222/VL5022 5-51...
Page 112: Application - Stamp/Composition - Stamp
Select a stamp, such as "URGENT", "PLEASE REPLY", or "DO NOT COPY". Pages Select the pages to be printed on (either [All Pages] or [1st Page Only]). Text Size Select a size of characters to be printed from [Minimal] and [Std.]. 5-52 VL3622/VL4222/VL5022...
Page 113: Print Position - Print Position
Print Position - Print Position Select a desired printing position. Print Position - Fine-Tune - Adjust Position To make fine adjustments, touch [Adjust Position]. Specify vertical/horizontal position adjustment with a value between 1/16 and 1 15/16 inches (between 0.1 and 50.0 mm). VL3622/VL4222/VL5022 5-53...
Page 114: Application - Stamp/Composition - Header/Footer
Note For details on header/footer registration, refer to "System Settings - Stamp Settings - Header/Footer Settings" on page 10-12. Recall Header/Footer Select a header/footer to be printed from the registered list. Check/Change Temporarily Display the Check/Change Temporarily screen. 5-54 VL3622/VL4222/VL5022...
Page 115: Check/Change Temporarily - Header Settings/Footer Settings
(distribution number, job number, or serial number). Check/Change Temporarily - Header Settings/Footer Settings - Text Specify the header/footer text from the touch panel. Check/Change Temporarily - Header Settings/Footer Settings - Date/Time Specify the date/time in the header/footer. VL3622/VL4222/VL5022 5-55...
Page 116: Check/Change Temporarily - Header Settings/Footer Settings - Other
Check/Change Temporarily - Pages Select the pages to be printed (either [All Pages] or [1st Page Only]). Check/Change Temporarily - Text Size Select a size of characters to be printed from [6pt], [8pt], [10pt], [12pt], [14pt], and [18pt]. 5-56 VL3622/VL4222/VL5022...
Page 117: Check/Change Temporarily - Print Position
Transmitting data Check/Change Temporarily - Print Position Select the position to print. VL3622/VL4222/VL5022 5-57...
Page 118: Application - Send & Print
Enter the desired number of print copies using the keypad. The input range is 1 to 999. Simplex/Duplex Select either 1-sided or 2-sided. Staple Specifies whether or not the prints will be stapled. Staple - Position Setting After selecting a staple type, you can specify the position. 5-58 VL3622/VL4222/VL5022...
Page 119: Application - Tx Stamp (G3/Ip/I-Fax)
When the original is mixed, the stamp position may be displaced from the point shown in the figure. To check that the original is successfully transmitted, refer to the transmission report or the transmission result that appears on the setting confirmation screen. Printing a TX stamp Select [TX Stamp] on the Application screen. VL3622/VL4222/VL5022 5-59...
Page 120: Neg./Pos. Reverse
The document can be transmitted by reversing the density of the original copy and black-and-white tone scale. ABCD ABCD ABCD ABCD ABCD ABCD ABCD ABCD To enable [Neg./Pos. Reverse] Select [Neg./Pos. Reverse] in the Application Screen. 5.4.19 Document Name (E-Mail/User Box/SMB/FTP/WebDAV/I-FAX) Enter the document name from the touch panel. 5-60 VL3622/VL4222/VL5022...
Page 121: Original Settings
Select this setting for originals with the longitudinal side longer than the standard size. 5.5.4 Direction Settings - Original Direction Select the orientation of the original. After scanning, the data is processed so that it is correctly oriented. VL3622/VL4222/VL5022 5-61...
Page 122: Direction Settings - Binding Position
11-3/4 inches (297 mm). Select this setting if the original that is loaded has a binding margin at the top. Left Select this setting if the original that is loaded has a binding margin at the left. 5-62 VL3622/VL4222/VL5022...
Page 123: Communication Settings
Detail Data is sent in the ECM mode unless ECM OFF is selected for this machine. This function cannot be used together with the following functions. Polling RX Polling TX V. 34 OFF Bulletin Registration Bulletin Polling RX VL3622/VL4222/VL5022 5-63...
Page 124: 34 Off
When the Line 1 and the Line 2 are both vacant, priority is given to the Line 1. Be sure to specify the line to be used and not to select "Unset", when using the two lines by outside line and internal line. It may become incorrect transmitting if "Unset" is selected. 5-64 VL3622/VL4222/VL5022...
Page 125: E-Mail Settings (E-Mail/I-Fax)
File Document screen. You can enter up to 30 characters. Subject Automatically displays the text specified in the Utility mode. Press [Direct Input] to change the text. You can enter up to 64 characters. VL3622/VL4222/VL5022 5-65...
Page 126: From
Settings screen, then [Restrict User Access], then [Restrict Operation]) to [Restrict], you cannot directly enter the from address. Body Displays the text specified in the Utility mode. Press [Direct Input] to change the text. You can enter up to 256 characters. 5-66 VL3622/VL4222/VL5022...
Page 127: Url Notification Setting (User Box/Ftp/Smb/Webdav)
Search for the destination E-Mail address from the address book. Enter the destination name or part of the address to search for the corresponding address. Select [Name] or [Destination] and enter the search text. Direct Input Enter an E-Mail address from the touch panel. VL3622/VL4222/VL5022 5-67...
Page 128: Communication Method Settings (G3)
The transmission time can be specified. It is economical to communicate using telephone discount rate hours in early morning and late at night. Specify the communication start time with the numeric keypad. Detail You can only specify the time. Specify the time in hours and minutes. You may not specify the date. 5-68 VL3622/VL4222/VL5022...
Page 129: Polling Rx - Normal
This function enables a document specified for transmission or scheduled for polling transmission on the sender’s machine to be transmitted upon a command from the recipient. This is convenient when the recipient desires to bear the communications fees. Select [Normal], then a recipient. VL3622/VL4222/VL5022 5-69...
Page 130: Polling Rx - Bulletin
A number up to 20 digits can be entered for the bulletin board number. This function cannot be used together with the following functions. Frame Erase Scan Size Mixed Original Z-Folded Original Long Original Binding Position Polling TX Overseas TX ECM OFF Password TX F-Code TX V. 34 OFF Separate Scan 5-70 VL3622/VL4222/VL5022...
Page 131: F-Code Tx
Sends data to the relay transmission user box when the recipient machine has the relay distribution function. Enter the relay user box number as the SUB address, and the relay transmission password as the Sender ID. Detail The recipient needs to have the F-code function to use an F-code. VL3622/VL4222/VL5022 5-71...
Page 132: Password Tx
Select [Normal] to have the original scanned and automatically saved in a polling transmission user box. Note For details on procedures for deleting or checking documents saved in polling transmission user boxes, refer to the User manual – Box Operations. 5-72 VL3622/VL4222/VL5022...
Page 133: Polling Tx - Bulletin
This parameter appears when "ON" is selected for "S/MIME Communication Settings" (in [E-Mail Settings] in the Network Settings screen in Administrator mode. Specify whether or not to encrypt the E-Mail to be sent. Note For details on the S/MIME communication settings, refer to the User manual – Network Administrator. VL3622/VL4222/VL5022 5-73...
Page 134: Digital Signature (E-Mail)
Use "TTI Setting" in "Administrator Settings"to register the detail added to the original as sender information. For details, refer to "Fax Settings - Header Information" on page 10-19. Use "TTI/RTI" in "Administrator Settings" to register how to add sender information. For details, refer to "Fax Settings - Header/Footer Position" on page 10-20. 5-74 VL3622/VL4222/VL5022...
Page 135: Redialing (G3/Ip)
Settings - Line Parameter Setting" on page 10-22. 5.7.2 Manual redialing A job in the redialing queue can be redialed from the Job Details screen. Touch [Job List], [Job Details], then [Send]. Then select a job under "Current Jobs", and then touch [Redial]. VL3622/VL4222/VL5022 5-75...
Page 136: Fax Retransmit (G3)
To save the job in the retransmit user box, "Incomplete TX Hold" must be specified in advance in "Administrator Settings". For details on "Incomplete TX Hold", refer to "Incomplete TX Hold" on page 10-34. For details on the retransmit user box, refer to the User manual – Box Operations. 5-76 VL3622/VL4222/VL5022...
Page 137: Receiving Data (G3/Ip/I-Fax)
Receiving data (G3/IP/I-FAX)
Page 139: Receiving Data (G3: When The External Phone Is Not Connect)
For details on setting the line parameter, refer to "Fax Settings - Line Parameter Setting" on page 10-22. Detail To enable auto reception, set the receiving method to "Auto RX" in the Line Parameter Setting screen in the Utility mode. VL3622/VL4222/VL5022...
Page 140: Receiving Data (G3: When The External Phone Is Connect)
External phone: Connected. Line Parameter Setting - Receive Mode: [Manual RX] is specified. Detail To use the machine in the phone-only mode, set the receiving method to manual reception in the Line Parameter Setting screen in the Utility mode. VL3622/VL4222/VL5022...
Page 141: Receiving Data (I-Fax)
The factory default setting for this interval is 15 minutes. Manual reception This function enables checking the POP server by touching a key on the machine to see if any E-Mail messages have arrived. Touch [E-Mail RX] in the Fax/Scan screen. VL3622/VL4222/VL5022...
Page 142: Receiving Data (Ip)
If trouble-handling is not possible, jobs received and stored in the memory can be forwarded to other destinations. In the Job Details screen that can be accessed via [Job List], touch [Receive I-Fax]. Select the job to be forwarded, and then touch [Forward]. To forward the job, specify a destination and touch [Start]. VL3622/VL4222/VL5022...
Page 143: Recording Data Upon Reception
Received original Original Reduced to fit the paper The following section provides reference data for determining the optimal paper size and selecting paper from those in the tray. VL3622/VL4222/VL5022...
Page 144: Step 1: Selecting The Optimal Paper Size
The next most suitable paper is checked sequentially from the top in the table. In this operation, if [Print Separate Fax Pages] is set to [ON], paper is checked so that each page is printed as a separate page. Note For information on [Auto Tray Switch ON/OFF], refer to the User manual – Copy Operations. VL3622/VL4222/VL5022...
Page 145 A4 w B4 w lower) A4 w B4 w B4 w A4 w B4 w A4 w A4 v A3 w A4 w A4 v A3 w B5 v A4 v B5 w A3 w B4 w A3 w VL3622/VL4222/VL5022...
Page 146 A3 w B5 w A4 v A4 v B5 v A3 w A4 w B4 w A3 w When B5 w, B5 v, A4 w, or A4 v is selected, the received document is output in separate pages. 6-10 VL3622/VL4222/VL5022...
Page 147: Printing Limitations
When [Print Paper Selection] is set to an option other than [Auto Select], and [Tray Selection for RX Print] to an option other than [Auto Paper Select], the setting for [Tray Selection for RX Print] is given priority. VL3622/VL4222/VL5022 6-11...
Page 148: To Output In Full Size
Separate-page printing is not available. An image larger than the 11 17 (A3) size cannot be printed out. If paper of the optimal size is not in the tray, a message is displayed until paper of the relevant size is supplied. 6-12 VL3622/VL4222/VL5022...
Page 149: Recording Method For Received Data
Detail When [Duplex Print (RX)] is set to [ON], both sides of paper can be used for printing. For details, refer to "Duplex Print (RX)" on page 10-25. VL3622/VL4222/VL5022 6-13...
Page 150: Reception Information
For details on how to set reception information, refer to "Footer Position" on page 10-22. Printed inside the original Reception information is printed partially over the image. 01/20/2005 13:43 R001 P.001/003 Printed outside the original Reception information is printed outside the image. 01/20/2005 13:43 R001 P.001/003 6-14 VL3622/VL4222/VL5022...
Page 151: Useful Functions (G3/Ip/I-Fax)
Useful functions (G3/IP/I-FAX)
Page 153: Memory Rx (G3/Ip/I-Fax)
For procedures for printing/transmitting/deleting documents saved in these user boxes, refer to the User manual – Box Operations. For details on PC-FAX reception settings, refer to "PC-Fax RX Setting" on page 10-35. Detail When performing PC-FAX reception, the following functions are disabled: Memory reception Fax forwarding TSI distribution VL3622/VL4222/VL5022...
Page 154: Tsi Distribution (G3)
FTP server SMB server Detail If distribution fails, received documents are printed out. TSI destinations for distribution can be registered up to 128 locations. Note For details on TSI distribution settings, refer to "TSI User Box Setting" on page 10-36. VL3622/VL4222/VL5022...
Page 155: Confidential Communication (G3)
For procedures for printing/deleting documents saved in these user boxes, refer to the User manual – Box Operations. Performing confidential transmission Enter the number and password of the confidential user box of the recipient, and then transmit a document. VL3622/VL4222/VL5022...
Page 156: Relay Distribution (G3)
In order to use this machine as a relay distribution station, it is necessary to specify a relay user box for saving documents to be distributed via a relay station and destinations. To specify destinations, specify a group destination beforehand. Note For details on the procedure for creating relay user boxes, refer to the User manual – Box Operations. VL3622/VL4222/VL5022...
Page 157: Transmitting Faxes To A Relay Distribution Station
On the Communications Settings > Communication Method Settings screen, select [F-Code TX], and then enter the following items. – SUB Address: Enter the relay user box number of the relay distribution station, using the keypad. – Password: Enter the relay password. VL3622/VL4222/VL5022...
Page 158: Polling Tx/Rx (G3)
This cannot be used with the following functions: Frame Erase Scan Size Separate Scan Mixed Original Z-Folded Original Long Original Binding Position Confidential transmission Relay request Polling TX Overseas TX ECM OFF Password TX V. 34 OFF Bulletin Registration Bulletin Polling RX VL3622/VL4222/VL5022...
Page 159: Bulletin (G3)
If the fax multi line is installed, the forwarding line can be specified. These functions can be specified in the Forward TX Setting screen via [Fax Setting] - [Function Settings] selected from the Administrator Settings. For details, refer to "Forward TX Setting" on page 10-34. VL3622/VL4222/VL5022...
Page 160 Useful functions (G3/IP/I-FAX) 7-10 VL3622/VL4222/VL5022...
Page 161: Explanation Of Reports/Lists
Explanation of reports/lists...
Page 163: Types Of Reports/Lists
[ON], a report on relay distribution results is printed automatically. Relay request filing report In the Utility mode, when [Relay Request RX Report] under [Report Settings] is set to [G3] [ON], a report on relay RX results is printed automatically. VL3622/VL4222/VL5022...
Page 164: List
Data registered for one-touch addresses can be printed out. Group List Numbers registered in the group can be printed out. Program List Data registered in program can be printed out. Job Settings List Fax settings in the Utility mode screen can be printed out. VL3622/VL4222/VL5022...
Page 165: Common Lists
In the Administrator Settings screen, select [Address Book List] from [Address Registration List] under [One-Touch/User Box Registration]. Then specify the starting destination number, the number of destinations to be output, and the destination type, and then touch [Print]. Select the desired paper tray, then "1-Sided" or "2-Sided", and then touch [Start]. VL3622/VL4222/VL5022...
Page 166: Output Example
Items to be printed out Item Description One-touch address Index Registered index characters Name Registered destination name Phone number Registered fax number Line Setting If line settings are defined, * is printed. Port number Registered port number Access Allowed Level Registered access-allowed level VL3622/VL4222/VL5022...
Page 167: Group List
In the Administrator Settings screen, select [Group List] from [Address Registration List] under [One- Touch/User Box Registration]. Then specify the starting destination number, the number of destinations to be output, and then touch [Print]. Select the desired paper tray, then "1-Sided" or "2-Sided", and then touch [Start]. Output example VL3622/VL4222/VL5022...
Page 168: Items To Be Printed Out
In the Administrator Settings screen, select [Program List] from [Address Registration List] under [One- Touch/User Box Registration]. Then specify the starting destination number, the number of destinations to be output, and the destination type, and then touch [Print]. Select the desired paper tray, then "1-Sided" or "2-Sided", and then touch [Start]. VL3622/VL4222/VL5022...
Page 169: Output Example
Explanation of reports/lists Output example Items to be printed out Item Description Program destination number Name Registered program name Destination It is the address (one-touch address / group address / direct entry address) of the program. VL3622/VL4222/VL5022...
Page 170: Reports/Lists Common To G3/Ip/I-Fax
Length of time needed for communications Number of pages The number of pages transmitted/received is printed on the report. For memory transmission, the number of pages transmitted and the total number of pages are printed as a fractional format. 8-10 VL3622/VL4222/VL5022...
Page 171: Tx Result Report
IPADR: IP address fax I-FAX: Internet fax 8.3.2 TX Result report Transmission results are automatically printed out. In the Administrator Settings screen in the Utility mode, the printing interval can be selected from "ON", "If TX Fails", and "OFF". VL3622/VL4222/VL5022 8-11...
Page 172: Broadcasting Tx Report
The fax job settings list set up on this machine can be printed out. To print it out In the Administrator Settings screen, select [Fax Settings], and [Job Settings List]. Then specify the paper tray for outputting data and "1-Sided" or "2-Sided", and then touch [Start]. 8-12 VL3622/VL4222/VL5022...
Page 173: Fax Settings List
Explanation of reports/lists Fax settings list VL3622/VL4222/VL5022 8-13...
Page 174: Relay List
Explanation of reports/lists Relay list RX user box by sender (TSI) 8-14 VL3622/VL4222/VL5022...
Page 175: List Of Confidential And Bulletin User Boxes
Explanation of reports/lists List of confidential and bulletin user boxes VL3622/VL4222/VL5022 8-15...
Page 176: Reports Output In G3 Fax Operations
In the Utility screen, [RX Report] can be set to "ON", "If TX Fails", or "OFF". 8.4.3 Sequential polling RX report Results of polling transmission to multiple destinations are automatically printed out. In the Utility screen, [Sequential TX Report] can be set to on or off. 8-16 VL3622/VL4222/VL5022...
Page 177: Tx Reservation Report
In the Utility screen, [Timer Reservation TX Report] can be set to on or off. 8.4.6 Broadcasting TX reservation report Automatically printed out when sequential broadcasting is reserved. In the Utility screen, [Timer Reservation TX Report] can be set to on or off. VL3622/VL4222/VL5022 8-17...
Page 178: One-Destination Polling Rx Reservation Report
In the Utility screen, [Timer Reservation TX Report] can be set to on or off. 8.4.9 Confidential RX report Automatically printed out upon confidential reception. In the Utility screen, [Confidential RX Report] can be set to on or off. 8-18 VL3622/VL4222/VL5022...
Page 179: Bulletin Tx Report
Automatically printed out when this machine is functioning as a relay distribution station and is receiving a document from a relay instruction station. In the Utility screen, [Relay Request RX Report] can be set to on or off. VL3622/VL4222/VL5022 8-19...
Page 180: Pc-Fax Tx Error Report
Explanation of reports/lists 8.4.13 PC-FAX TX error report Automatically printed out when an error occurs in a PC-FAX TX operation. In the Utility screen, [PC-Fax TX Error Report] can be set to on or off. 8-20 VL3622/VL4222/VL5022...
Page 181: Reports Output In Internet Fax Operations
A message is automatically printed out upon reception of a DSN message to be sent to the sender when an E-Mail message has arrived at the recipient mail server. In the Utility screen, [DSN Message] can be used to specify whether or not this message is printed out. VL3622/VL4222/VL5022 8-21...
Page 182: Print E-Mail Message Body
Even if [Print E-mail Message Body] is set to [ON], the body of an E-Mail message is not printed out if the header of the received message includes "Content-XCIAJWNETFAX:IGNORE", or if there is no body text in the message. When receiving an attachment that cannot be printed, operation follows the setting for [Network Fax RX Error Report]. 8-22 VL3622/VL4222/VL5022...
Page 183: E-Mail Subject/Text List
To print it out In the Administrator Settings screen, select [E-Mail Subject/Text List] from [Address Registration List] under [One-Touch/User Box Registration]. Then specify the paper tray for outputting data and "1- Sided" or "2-Sided", and then touch [Start]. Output example VL3622/VL4222/VL5022 8-23...
Page 184: Reports Output In Ip Operations
Explanation of reports/lists Reports output in IP operations 8.6.1 Network fax RX error report For details, refer to "Network Fax RX Error Report" on page 8-21. 8-24 VL3622/VL4222/VL5022...
Page 185: User Mode Settings
User mode settings...
Page 187: Menu Trees In User Mode
1 E-Mail (p. 9-8) tination Name Index E-Mail Address 2 User Box (p. 9-9) Name Index User Box 3 Fax (p. 9-12) Name Index Address Line Settings 4 PC (SMB) (p. 9-15) Name Index User ID Password Host Address File Path Reference VL3622/VL4222/VL5022...
Page 188 Select Group 3 E-Mail Settings 1 E-Mail Subject (p. 9-30) 2 E-mail Body (p. 9-31) 3 Limiting Access to Desti- 1 Apply Levels/Groups to 1 Address Book (p. 9-37) nations Destinations 2 Group (p. 9-37) 3 Program (p. 9-38) VL3622/VL4222/VL5022...
Page 189: User Settings
Shortcut Key 2 (p. 9-41) Default Address Book (p. 9-41) 4 Fax Active Screen TX Display (p. 9-42) RX Display (p. 9-42) 7 Search Option Setting (p. 9-43) 4 Scan/Fax Settings Black Compression Level (p. 9-43) Default Scan/Fax Settings (p. 9-44) VL3622/VL4222/VL5022...
Page 190: Recall Scan/Fax Program
(p. 9-34) Check Original Settings (p. 9-34) Communication Settings (p. 9-35) Check E-Mail Settings (p. 9-35) Check URL Notif. Destina- tion (p. 9-36) RX Ability (Destination) (p. 9-36) (It is displayed when set- ting the Internet fax ad- dress.) Delete VL3622/VL4222/VL5022...
Page 191: One-Touch/User Box Registration
[One-Touch/User Box Registration]. Detail In the Utility screen, you can also select a setting by using the keypad to enter the number next to the desired button. For [1 One-Touch/User Box Registration], press [1] in the keypad. VL3622/VL4222/VL5022...
Page 192: Address Book - E-Mail
1 and 2,000. when the hard disk is not installed: between 1 to 1,000.). When the screen is displayed, the smallest available number is displayed. Name Enter the registration name of the address book using up to 24 characters from the touch panel. VL3622/VL4222/VL5022...
Page 193: Index
To check a registered address, select a desired registration name, and then touch [Check Job Settings]. To change registered address settings, select a desired registration name, and then touch [Edit]. On the Edit screen, the registration number cannot be changed. To delete a registered address, select a desired registration name, and then touch [Delete]. VL3622/VL4222/VL5022...
Page 194: Name
Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. Index Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. 9-10 VL3622/VL4222/VL5022...
Page 195: User Box
User mode settings User Box Select one user box where data is to be saved. VL3622/VL4222/VL5022 9-11...
Page 196: Address Book - Fax
1 and 2,000. when the hard disk is not installed: between 1 to 1,000.). When the screen is displayed, the smallest available number is displayed. Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. 9-12 VL3622/VL4222/VL5022...
Page 197: Index
In order to dial a number without fail to send a fax from an extension number to the outside line when PBX connection setting is enabled, touch [Pause] after dialing the outside line such as "0". On the screen, "P" is displayed. – When the PBX connection setting is enabled, [Outside] is displayed. Selecting this key displays [E-]. VL3622/VL4222/VL5022 9-13...
Page 198: Line Settings
Select Line Select [Line 1] or [Line 2] to send a Fax if the fax multi line is installed. Specify a line for transmission. Detail To execute [Check Dest. & Send], the destination must have its fax number registered. 9-14 VL3622/VL4222/VL5022...
Page 199: Address Book - Pc (Smb)
To change registered address settings, select a desired registration name, and then touch [Edit]. On the Edit screen, the registration number cannot be changed. To delete a registered address, select a desired registration name, and then touch [Delete]. VL3622/VL4222/VL5022 9-15...
Page 200: Name
Enter the user ID for logging on to the destination computer using up to 127 characters from the touch panel. Password Enter the password for logging on to the destination computer using up to 127 characters from the touch panel. 9-16 VL3622/VL4222/VL5022...
Page 201: Host Address
Workgroup: 128 Computer: 128 Reference The structure of the folders on the destination computer can be checked. This function can be used to directly check the destination folder. VL3622/VL4222/VL5022 9-17...
Page 202: Address Book - Ftp
To change registered address settings, select a desired registration name, and then touch [Edit]. On the Edit screen, the registration number cannot be changed. To delete a registered address, select a desired registration name, and then touch [Delete]. 9-18 VL3622/VL4222/VL5022...
Page 203: Name
When the screen is displayed, the smallest available number is displayed. Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. Index Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. VL3622/VL4222/VL5022 9-19...
Page 204: Host Address
To specify no user ID for logging on to the host name, touch [ON]. PASV Select whether to use the PASV mode. Proxy Select whether to use a proxy server. Port Number Enter the port number. (Range: 1 to 65535) 9-20 VL3622/VL4222/VL5022...
Page 205: Address Book - Webdav
User mode settings 9.2.7 Address Book - WebDAV Specify the WebDAV address directly. To register a new address, touch [New]. – 1/3 screen – 2/3 screen – 3/3 screen VL3622/VL4222/VL5022 9-21...
Page 206: Name
Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. User ID Enter the user ID for logging on to the destination computer using up to 21 characters from the touch panel. 9-22 VL3622/VL4222/VL5022...
Page 207: Password
Enter the path to the saved file using up to 47 characters from the touch panel. Proxy Select whether to use a proxy server. SSL Settings Select whether to use the SSL. Port Number Enter the port number. (Range: 1 to 65535) VL3622/VL4222/VL5022 9-23...
Page 208: Address Book - Ip Address Fax
Touch [No.], and then enter the registration number of Address Book between 1 and 2,000. When the screen is displayed, the smallest available number is displayed. Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. 9-24 VL3622/VL4222/VL5022...
Page 209: Index
Touching [Input Host Name] after entering the IP address holds the input IP address and displays it in the character input screen. Before entering a host name, check that the DNS setting is correctly specified. For details, refer to the User manual – Network Administrator. Port Number Enter the port number. (Range: 1 to 65535) VL3622/VL4222/VL5022 9-25...
Page 210: Address Book - Internet Fax
Touch [No.], and then enter the registration number of Address Book between 1 and 2,000. When the screen is displayed, the smallest available number is displayed. Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. 9-26 VL3622/VL4222/VL5022...
Page 211: Index
Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. E-Mail Address Enter the destination E-Mail address from the touch panel. RX Ability (Destination) From "Compression Type", "Paper Size", and "Resolution", select items the destination machine can receive. VL3622/VL4222/VL5022 9-27...
Page 212: Group
To register a new group, touch [New]. Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. Select Group Select a destination type, and then select the destination to be registered in the group. 9-28 VL3622/VL4222/VL5022...
Page 213: Check Program Settings
User mode settings Check Program Settings Check the address book list registered in the group. VL3622/VL4222/VL5022 9-29...
Page 214: E-Mail Settings - E-Mail Subject (E-Mail/I-Fax)
To delete a registered subject, select a desired subject name, and then touch [Delete]. To specify the default for a subject, select a subject name, and then touch [Set as Default]. Subject Enter a subject using up to 64 characters. 9-30 VL3622/VL4222/VL5022...
Page 215: E-Mail Settings - E-Mail Body (E-Mail/I-Fax)
To delete a registered body, select a desired body, and then touch [Delete]. To specify the default for a body, select a desired body, and then touch [Set as Default]. Body Enter a body using up to 256 characters. VL3622/VL4222/VL5022 9-31...
Page 216: Scan/Fax Program
Press the [Mode Memory] key. Select an unregistered key, and then touch [Register Program]. The Register Scan/Fax Program screen appears. Register Program - Name Enter the program registration name using up to 24 characters from the touch panel. 9-32 VL3622/VL4222/VL5022...
Page 217: Register Program - Address
When notifying that the job in the FTP, SMB, WebDAV, or User Box mode has finished, this item is enabled. Select an address using [Select from Address Book] or [Direct Input]. Check Program Settings To check the already registered program settings, touch this key. After checking the settings, touch [Close]. VL3622/VL4222/VL5022 9-33...
Page 218: Check Program Settings - Check Address
User mode settings Check Program Settings - Check Address Check the specified address. Check Program Settings - Check Scan Settings Check the specified scan settings. Check Program Settings - Check Original Settings Check the specified original settings. 9-34 VL3622/VL4222/VL5022...
Page 219: Check Program Settings - Communication Settings
Check Program Settings - Communication Settings Check the specified communication settings. Check Program Settings - Check E-Mail Settings Check the specified E-Mail settings. Check Program Settings - Check URL Notif. Destination Check the specified URL notification destination settings. VL3622/VL4222/VL5022 9-35...
Page 220: Check Program Settings - Rx Ability (Destination)
Create User Box - Bulletin Board User Box (G3) For bulletin board user box registration, refer to the User manual – Box Operations. 9.2.16 Create User Box - Relay User Box (G3) For relay user box registration, refer to the User manual – Box Operations. 9-36 VL3622/VL4222/VL5022...
Page 221: Limiting Access To Destinations - Apply Levels/Groups To Destinations
Select an address of which level must be changed, and then touch [Limiting Access to Destinations] or [Apply level]. Group Select an address of which level must be changed, and then touch [Limiting Access to Destinations] or [Apply level]. VL3622/VL4222/VL5022 9-37...
Page 222: Program
User mode settings Program Select an address of which level must be changed, and then touch [Limiting Access to Destinations] or [Apply level]. 9-38 VL3622/VL4222/VL5022...
Page 223: User Settings
For [2 User Settings], press the [2] key in the keypad. 9.3.2 Custom Display Settings - Scan/Fax Settings Customize the Scan/Fax screen. Default Tab Specify settings for the default screen for Fax/Scan mode (Default: Address Book). VL3622/VL4222/VL5022 9-39...
Page 224: Program Default
User mode settings Program Default Specify settings for the default screen for Fax/Scan mode (Default: PAGE1). Address Book Index Default Select the index characters that appear as a default in [Address Book] (Default: Favorites). 9-40 VL3622/VL4222/VL5022...
Page 225: Shortcut Key 1/Shortcut Key 2
Up to two shortcut keys can be registered, each of which is for the Scan/Fax Settings, Original Settings or Communication Settings mode provided at the bottom of the screen. Detail To cancel the shortcut key, touch [OFF]. Default Address Book Select whether the index or address type appear as a default in the Address Book screen. VL3622/VL4222/VL5022 9-41...
Page 226: Custom Display Settings - Fax Active Screen (G3/Ip/I-Fax)
User mode settings 9.3.3 Custom Display Settings - FAX Active Screen (G3/IP/I-FAX) Customize the FAX Active screen. TX Display Specify whether to display messages being sent (Default: No). RX Display Specify whether to display messages being received (Default: No). 9-42 VL3622/VL4222/VL5022...
Page 227: Custom Display Settings - Search Option Settings (E-Mail/Box/Smb/Ftp/Webdav/G3/Ip/I-Fax)
Specify the coding mode ability for black-and-white image transmission. – MH: The data size becomes large. – MMR (Default): The data size becomes small. Detail Saved MMR-compressed data may not be opened on a computer depending on the application. VL3622/VL4222/VL5022 9-43...
Page 228: Default Scan/Fax Settings
User mode settings Default Scan/Fax Settings Specify the default settings (settings selected when the [Reset] key is pressed) for the Fax/Scan mode. 9-44 VL3622/VL4222/VL5022...
Page 229: Administrator Mode Settings
Administrator mode settings...
Page 231: First Specify These Settings
When transmitting files (FTP), specify the following items first. This section introduces basic items. For details, also refer to the User manual – Network Administrator. TCP/IP setting For the setting procedure, refer to the User manual – Network Administrator. FTP Settings Note For details, refer to the User manual – Network Administrator. VL3622/VL4222/VL5022 10-3...
Page 232: G3 Fax
For details, refer to the User manual – Network Administrator. Header Information Refer to "Fax Settings - Header Information" on page 10-19. TCP/IP setting SMTP TX/RX Settings Note For details, refer to the User manual – Network Administrator. 10-4 VL3622/VL4222/VL5022...
Page 233: Menu Tree In Administrator Mode
Restrict Broadcasting (p. 10-11) 9 Reset Settings 3 Job Reset Next Job Reset Data After Job (p. 10-11) 2 Stamp Settings 1 Header/Footer Settings (p. 10-12) 2 Fax TX Settings (p. 10-18) 5 Skip Job Setting Fax (p. 10-12) VL3622/VL4222/VL5022 10-5...
Page 234: Network Settings (2/2)
10.2.3 Fax Settings First-level menu Second-level menu Third-level menu Fourth-level menu 1 Header Information Sender (p. 10-19) Sender Fax No. (p. 10-20) 2 Header/Footer Position Header Position (p. 10-20) Print Receiver’s Name (p. 10-21) Footer Position (p. 10-22) 10-6 VL3622/VL4222/VL5022...
Page 235 7 Incomplete TX Hold (p. 10-34) 8 PC-Fax RX Setting (p. 10-35) 9 TSI User Box Setting Action when TSI User Box (p. 10-36) is not set. Print TSI User Box Registration (p. 10-36) 6 PBX Connection Setting (p. 10-37) VL3622/VL4222/VL5022 10-7...
Page 236 3 Multi Line Setting (p. 10-45) 4 Sender Fax No. (p. 10-45) 0 Network Fax Settings 1 Black Compression Lev- el (p. 10-51) 3 Internet Fax Self RX Abil- ity (p. 10-51) 4 Internet Fax Advanced Settings (p. 10-52) 10-8 VL3622/VL4222/VL5022...
Page 237: Security Settings
Third-level menu Fourth-level menu 4 Security Details Manual Destination Input (p. 10-15) Restrict Fax TX (p. 10-46) Hide Personal Information (p. 10-46) Display Activity Log (p. 10-47) 8 Stamp Settings 1 Apply Stamps Printing (p. 10-47) Sending (p. 10-47) VL3622/VL4222/VL5022 10-9...
Page 238: Administrator Settings (E-Mail/User Box/Smb/Ftp/Webdav)
System Settings - Restrict User Access Specify items operation of which should be prohibited in User mode. Restrict Access to Job Settings - Registering and Changing Addresses Specify permission or prohibition of address registration or operations to change settings. 10-10 VL3622/VL4222/VL5022...
Page 239: Restrict Access To Job Settings - Change The "From" Address (E-Mail)
Administrator mode settings Restrict Access to Job Settings - Change the "From" Address (E-Mail) Specify permission or prohibition of operations to change "From" addresses. Restrict Operation - Restrict Broadcasting Specify whether or not restriction on multiple address settings is enabled. VL3622/VL4222/VL5022 10-11...
Page 240: System Settings - Stamp Settings - Header/Footer Settings
Specify the registration name of the header/footer within 16 characters from the touch panel. Header Settings/Footer Settings Specify whether or not to print a header/footer. Touch [Print] to specify a text, the date/time, or other information (distribution control number, job number, or serial number). 10-12 VL3622/VL4222/VL5022...
Page 241: Header Settings/Footer Settings - Text
Specify the header/footer text from the touch panel. Header Settings/Footer Settings - Date/Time Specify the date/time in the header/footer. Header Settings/Footer Settings - Other The distribution control number, job number, and serial number can be included in the header/footer. VL3622/VL4222/VL5022 10-13...
Page 242: Text Size
Print Position Settings Select the position to print. – Specify the header to the top left (Top Left)/midrange top (Top) / top right (Top Right), and the footer to the bottom left (Bottom Left)/bottom midrange (Bottom)/ bottom right (Bottom Right). 10-14 VL3622/VL4222/VL5022...
Page 243: System Settings - Reset Settings - Job Reset - Next Job - Reset Data After Job
10.3.5 Security Settings - Security Details Manual Destination Input Select whether to permit or prohibit manual input. If "Restrict" is selected, the direct input tab is not displayed and direct destination input is disabled. VL3622/VL4222/VL5022 10-15...
Page 244: Administrator Settings (G3)
Immediately (Default): If data is received in power save mode, the machine completes printing and then immediately enters power save mode again. 10.4.2 System Settings - Output Settings Set up the printing items by Output Setting. 10-16 VL3622/VL4222/VL5022...
Page 245: Output Tray Settings
For the setting procedure, refer to "Restrict Access to Job Settings - Registering and Changing Addresses" on page 10-10. Restrict Operation - Restrict Broadcasting For the setting procedure, refer to "Restrict Operation - Restrict Broadcasting" on page 10-11. VL3622/VL4222/VL5022 10-17...
Page 246: System Settings - Stamp Settings - Fax Tx Settings
System Settings - Skip Job Setting - Fax When the machine has run out of paper to print the receiving document or when the paper output tray reaches the maximum load, specify whether the skip of the receiving job is permitted. 10-18 VL3622/VL4222/VL5022...
Page 247: Fax Settings - Header Information
To delete a registered sender, select a desired sender name, and then touch [Delete]. To specify a sender as the default setting, select the sender name, and then touch [Set as Default]. VL3622/VL4222/VL5022 10-19...
Page 248: Sender Fax No
Specify the position of information to be printed on documents received by the recipient. Header Position Specify the position for printing the sender information. – [Inside Body Text]: Faxes are transmitted with sender’s information attached partially over the image. From:MFP01 To:123456789 05/25/2006 13:22 #138 P.001/001 10-20 VL3622/VL4222/VL5022...
Page 249: Print Receiver's Name
From:MFP01 To:123456789 05/25/2008 15:32 #138 P.001/001 – [OFF]: The recipient name is not added in the sender information and the sender fax No. is printed. From:MFP01 987654321 05/25/2008 15:31 #138 P.001/001 Detail Display on the screen varies depending on the country. VL3622/VL4222/VL5022 10-21...
Page 250: Footer Position
[Outside Body Text]: The reception information is printed outside the image. [OFF]: No reception information is printed out. 10.4.9 Fax Settings - Line Parameter Setting Specify items related to transmission and reception. Dialing Method Specify either "PB" or "10pps" for the dialing method. 10-22 VL3622/VL4222/VL5022...
Page 251: Receive Mode
For details on manual reception, refer to "Manual RX (phone only)" on page 6-4. Number of RX Call Rings Specify the count of recalling signals that can be received before the data is received in a range of 0 through 15 times. VL3622/VL4222/VL5022 10-23...
Page 252: Number Of Redials
Specify the number of redials to be made when the line is busy, for example, between zero and 7 times (Default: 3 x). Redial Interval Specify the redialing interval between one and 15 minutes (Default: 3 min.). Line Monitor Sound Specify this item to "ON" to hear the line sound from a speaker during communications. 10-24 VL3622/VL4222/VL5022...
Page 253: Line Monitor Sound Vol
Specify file handling for polling TX operations and printing method for RX operations. Duplex Print (RX) Specify "ON" to have received documents to be printed on both sides of paper. Detail It does not appear if "Print Separate Fax Pages" is set to "ON". VL3622/VL4222/VL5022 10-25...
Page 254: Letter/Ledger Over A4/A3
[Fixed Size]: Paper of the specified size is used for printing. [Priority Size]: Paper of the size specified as the priority size is used for printing. If no priority size is specified, paper of the closest size is used for printing. 10-26 VL3622/VL4222/VL5022...
Page 255: Print Paper Size
RX using a user box. [Print]: Specify this to print received documents. [Show Error Message]:Handled as a communications error. [Auto Create User Box]: Select this to create a user box with the specified number automatically for saving a document. VL3622/VL4222/VL5022 10-27...
Page 256: Tray Selection For Rx Print
Specify the reduction factor for outputting the received document to "Full Size" or a value between 87% and 96%. Detail If the reduction ratio for printing is set to "Full Size", "Print Paper Selection" and "Tray Selection for RX Print" are set to "Auto". Otherwise, "Print Separate Fax Pages" is set to "OFF". 10-28 VL3622/VL4222/VL5022...
Page 257: Print Separate Fax Pages
If this option is set to "ON", a document longer than the standard is printed on separate pages. Detail "Print Separate Fax Pages" does not appear when "Duplex Print (RX)" is set to "ON". File After Polling TX Specify whether or not a document through with polling TX should be deleted. VL3622/VL4222/VL5022 10-29...
Page 258: No. Of Sets (Rx)
Detail The F-coded transmission function provides two methods: confidential and relay transmission. For details on confidential transmission, refer to "Confidential communication (G3)" on page 7-5. For details on relay transmission, refer to "Relay distribution (G3)" on page 7-6. 10-30 VL3622/VL4222/VL5022...
Page 259: Function On/Off Setting - Relay Rx
In order to use the relay distribution functions, relay user box registration is necessary. Detail For details on registering relay user boxes, refer to the User manual – Box Operations. Function ON/OFF Setting - Relay Printing Specify whether or not to print documents received from a relay instruction station. VL3622/VL4222/VL5022 10-31...
Page 260: Function On/Off Setting - Destination Check Display Function
When specifying the fax address by the direct entry, the screen which inputs the address once again for confirmation purpose. The address mistake can be prevented by inputting twice. Detail You cannot use the off-hook function when [Confirm Address (TX)] is set to "ON". 10-32 VL3622/VL4222/VL5022...
Page 261: Memory Rx Setting
RX operations. Touch [No] to make it ready for input, and enter a password using the keypad (within 4 digits). Detail The closed RX function can only be used when the sender machine is a model with a password function. VL3622/VL4222/VL5022 10-33...
Page 262: Forward Tx Setting
Incomplete TX Hold This function temporarily retains documents that even the auto-redialing function has failed to send because of a communications error or the recipient machine is busy. To use the retransmission function, specify the period to retain the files. 10-34 VL3622/VL4222/VL5022...
Page 263: Pc-Fax Rx Setting
Password Check A communication password can be specified (within 20 digits). Detail Fax RX documents are stored in the TIFF format in a user box. For details on PC-FAX reception, refer to "PC-FAX reception (G3)" on page 7-3. VL3622/VL4222/VL5022 10-35...
Page 264: Tsi User Box Setting
TSI User Box Setting - TSI User Box Registration Up to 128 destinations can be registered. Select a desired number, and then touch [Edit]. Detail To delete a distribution destination, select a desired number, and then touch [Delete]. 10-36 VL3622/VL4222/VL5022...
Page 265: Tsi User Box Setting - Tsi User Box Registration - Tsi Use Box Settings
"0", used for connecting to an outside line. Outside line numbers specified here are dialed before dialing fax numbers registered in Address Book or Program. Touch [No] to make it ready for input, and enter an access code using the keypad (between 0 and 9999). VL3622/VL4222/VL5022 10-37...
Page 266: Fax Settings - Report Settings
Output Time Settings It can set up when the Output Setting selects "Every day" or "100/Every day". Specify the time to output. TX Result Report Specify the output setting for the TX result report. Select the output criteria. 10-38 VL3622/VL4222/VL5022...
Page 267: Sequential Tx Report
Specify the output setting for the timer reservation TX report. Select the option to output or not to output. Confidential RX Report Specify the output setting for the confidential RX report. Select the option to output or not to output. VL3622/VL4222/VL5022 10-39...
Page 268: Relay Tx Result Report
Specify the output setting for the relay TX result report. Select the option to output or not to output. Relay Request Report Specify the output setting for the relay request report. Select the option to output or not to output. 10-40 VL3622/VL4222/VL5022...
Page 269: Broadcast Result Report
Specify the output setting for the broadcast result report. Select an output method. Detail When [Each Destination] is selected, a broadcasting result report is output only when transmission fails even after the number is redialed. No report is output when transmission has completed successfully. VL3622/VL4222/VL5022 10-41...
Page 270: Tx Result Report Check
Fax Settings - Job Settings List A list of settings related to fax operations are output. Select a desired paper tray, and then touch [Start]. Detail For an output example of a job settings list, refer to "Job Settings List" on page 8-12. 10-42 VL3622/VL4222/VL5022...
Page 271: Fax Settings - Multi Line Settings
Specify either "PB" or "10pps" for the dialing method for extension lines. Line Parameter Setting - Number of RX Call Rings Specify the count of recalling signals that can be received before the data is received in a range of 0 through 15 times (Default: 2 x). VL3622/VL4222/VL5022 10-43...
Page 272: Line Parameter Setting - Line Monitor Sound
Specify this item to "ON" to hear the line sound from a speaker during communications on an extension line. Line Parameter Setting - Line Monitor Sound volume Set up the speaker with the loudness level of 0-31 (initial value: 16). Function Settings - PC-FAX TX Setting Specify the line to use for PC-FAX transmission. 10-44 VL3622/VL4222/VL5022...
Page 273: Multi Line Setting
Register the sender fax number for the extension line. The registered fax number is printed as the sender information on the document received by the recipient. Enter the fax number within 20 characters, using the keypad, characters * and, #, and the [+] and [Space] keys. VL3622/VL4222/VL5022 10-45...
Page 274: Security Settings - Security Details
Select whether or not fax transmissions are prohibited. If [ON] is selected, the fax functions are not displayed on the Scan/Fax screen. Hide Personal Information Specify whether or not to display a list of the specified destinations in "Job History" in the Job List screen. If [ON] is selected, the destinations are not displayed. 10-46 VL3622/VL4222/VL5022...
Page 275: Display Activity Log
Specify whether or not the activity log is displayed. If [ON] is selected, the activity history is not displayed. 10.4.17 Security Settings - Stamp Settings Apply Stamps - Printing Specify the stamp added at the time of printing. Apply Stamps - Sending Specify the stamp added at the time of the transmitting. VL3622/VL4222/VL5022 10-47...
Page 276: Administrator Settings (Ip/I-Fax)
For the setting procedure, refer to "Fax Settings - Header/Footer Position" on page 10-20. 10.5.7 Fax Settings - Line Parameter Setting (IP) Number of Redials For the setting procedure, refer to "Number of Redials" on page 10-24. Redial Interval For the setting procedure, refer to "Redial Interval" on page 10-24. 10-48 VL3622/VL4222/VL5022...
Page 277: Fax Settings - Tx/Rx Settings
For the setting procedure, refer to "TX Result Report Check" on page 10-42. Network Fax RX Error Report Specify the output setting for the network fax RX error report. Select the option to output or not to output. VL3622/VL4222/VL5022 10-49...
Page 278: Mdn Message (I-Fax)
Specify the output setting for the Internet fax DSN messages. Select the option to output or not to output. Print E-Mail Message Body (I-FAX) Specify the output setting for body text of normally received messages. Select the option to output or not to output. 10-50 VL3622/VL4222/VL5022...
Page 279: Fax Settings - Job Settings List
This screen appears if the Internet fax function is available. When receiving an MDN request from the sender machine, the contents set as the ability of the local machine are sent back. Specify the settings for the compression format, paper size and resolution. VL3622/VL4222/VL5022 10-51...
Page 280: Internet Fax Advanced Settings (I-Fax)
For the setting procedure, refer to "Restrict Fax TX" on page 10-46. Hide Personal Information For the setting procedure, refer to "Hide Personal Information" on page 10-46. Display Activity Log For the setting procedure, refer to "Display Activity Log" on page 10-47. 10-52 VL3622/VL4222/VL5022...
Page 281: Web Connection
Web Connection...
Page 283: Using Web Connection
Administrator. Web Connection has Flash and HTML display formats. For details, refer to "Logging on and logging off" on page 11-7. When an access is made with the IPv6 address specified, the display of the Flash is unavailable. VL3622/VL4222/VL5022 11-3...
Page 284: Web Browser Cache
Click "Privacy", and then click the [Settings] button at the bottom of the dialog box. Select the "Cache" check box under "Private data", select the "Clear private data when closing Firefox" check box under "Settings", and then click the [OK] button. 11-4 VL3622/VL4222/VL5022...
Page 285: Structure Of
Help Click to display the page specified as the online manual Web page. For details on specifying the Web page, refer to "Information" on page 11-15. [Refresh] button Click to update the displayed page. VL3622/VL4222/VL5022 11-5...
Page 286 The Web Connection pages appear differently depending on the options installed on the machine and the specified machine settings. For details on logging on as a different user or as the administrator, refer to "Logging on and logging off" on page 11-7. 11-6 VL3622/VL4222/VL5022...
Page 287: Logging On And Logging Off
In order to log on as a different user or as an administrator after logon, it is necessary to log off first, then log on again. When user authentication and account track settings are not specified The user logs in automatically as a public user. VL3622/VL4222/VL5022 11-7...
Page 288 Web Connection To log in as an administrator, log out. Log in again as an administrator. 11-8 VL3622/VL4222/VL5022...
Page 289: When User Authentication And Account Track Settings Are Specified
Web Connection When user authentication and account track settings are specified The User Authentication/Account Track screen appears. Enter the required information to log in. To log in as a different user or an administrator, log out. Log in again. VL3622/VL4222/VL5022 11-9...
Page 290: Logout
User mode, you will automatically be logged off. For details on specifying the timeout periods for User mode and Administrator mode, refer to "Security" on page 11-22. 11-10 VL3622/VL4222/VL5022...
Page 291: Login
Administrator mode. Logging on as a public user If user authentication settings have not been specified on the machine, logon will be as a public user. In the logon page, select "Public user", and then click the [Login] button. VL3622/VL4222/VL5022 11-11...
Page 292: Logging On As A Registered User
Contact the administrator to cancel operation restrictions. The [User List] button can be used when "User Name List" is specified as "ON". For details of the setting of the user names list, refer to the User manual – Copy Operations. 11-12 VL3622/VL4222/VL5022...
Page 293: Logging On To Administrator Mode
Administrator mode. For details on the "Prohibited Functions When Authentication Failed" parameter, refer to the User manual – Copy Operations. The password input dialog box varies depending on the specified machine settings. VL3622/VL4222/VL5022 11-13...
Page 294: Logging On As A User Box Administrator
Administrator mode. For details on the authentication operation settings, refer to the User manual – Copy Operations. The password input dialog box varies depending on the specified machine settings. 11-14 VL3622/VL4222/VL5022...
Page 295: Overview Of User Mode
Settings for the printer controller of the machine can be displayed. It is displayed when having equipped with the optional Image controller IC-207. Print Information Font and settings information can be printed. It is displayed when having equipped with the optional Image controller IC-207. VL3622/VL4222/VL5022 11-15...
Page 296: Job
Current Jobs On this list, you can check currently running jobs and those in a queue. Job History On this list, you can check completed jobs. Communication List On this list, you can check received or transmitted jobs. 11-16 VL3622/VL4222/VL5022...
Page 297: Box
Box, Polling TX User Box, Memory RX User Box, Relay User Box) can be opened to work on a saved document or to change user box settings. Create System User Box Displays if the optional fax kit is installed. New bulletin board user boxes and re- lay user boxes can be created. VL3622/VL4222/VL5022 11-17...
Page 298: Direct Print
In order to use the Direct Print function, the optional image controller IC-207 is required. The following files can be printed by Direct Print. When the hard disk is installed: XPS, PDF, TIFF, PS, PCL, Text When the hard disk is not installed: PS, PCL, Text 11-18 VL3622/VL4222/VL5022...
Page 299: Store Address
Subject A maximum of 10 subjects for sending E-Mail messages can be registered. Text A maximum of 10 texts for sending E-Mail messages can be registered. Detail These may not appear depending on the Administrator mode settings. VL3622/VL4222/VL5022 11-19...
Page 300: Overview Of Administrator Mode
Total Counter Notification Setting Register the settings for sending notifications of the total counter by E-Mail mes- sage and the notice destination address. Machine Setting The registered machine information can be changed. 11-20 VL3622/VL4222/VL5022...
Page 301 Header/Footer Registration The list of headers/footers can be displayed, and they can be registered or edit- Detail In order to print a document text from an external memory, it is necessary to equip with the optional hard disk. VL3622/VL4222/VL5022 11-21...
Page 302: Security
Administrator Password Setting Specify the password for logging on to Web Connection in the Administrator mode. Detail "Administrator Password Settings" does not appear in the following cases: No SSL certificate is installed. The Enhanced Security Mode is enabled. 11-22 VL3622/VL4222/VL5022...
Page 303: Box
New annotation user boxes, bulletin user boxes and relay user boxes can be cre- ated. Detail The Bulletin Board User Box and Relay User Box can be operated when the optional fax kit is installed. The Annotation User Box can be operated when the optional hard disk is installed. VL3622/VL4222/VL5022 11-23...
Page 304: Print Setting
The XPS print settings can be specified. It is displayed when having equipped with the optional hard disk. Interface Setting The interface timeout can be specified. Detail Print Setting is displayed when having equipped with the optional Image controller IC-207. 11-24 VL3622/VL4222/VL5022...
Page 305: Store Address
Prefix/Suffix Prefixes and suffixes can be registered to be added as destination information when sending E-Mail messages. Header Information Register sender information for transmissions. Detail "Application Registration" does not appear when the optional fax kit is installed. VL3622/VL4222/VL5022 11-25...
Page 306: Network
Web Connection 11.4.6 Network 11-26 VL3622/VL4222/VL5022...
Page 307 Specify the settings for direct SMTP transmission and direct SMTP reception. WebDAV Settings Specify the settings about a WebDAV client. Open API Setting Specify the OpenAPI settings. TCP Socket Setting Specify TCP Socket settings used for data transmissions between the computer application and this machine. VL3622/VL4222/VL5022 11-27...
Page 308 Web Connection 11-28 VL3622/VL4222/VL5022...
Page 309: Fax/Scan Function Troubleshooting
Fax/Scan function troubleshooting...
Page 311: Cannot Send Data
Check the phone line connection and connect it if it is disconnected. Is the recipient side free from trou- Check for trouble on the recipient machine, such as fax power disconnection ble? and an empty paper tray. Call the recipient and check. VL3622/VL4222/VL5022 12-3...
Page 312: Internet Fax/Ip Address Fax/Network Fax/Scan Transmission (E-Mail/Smb/Ftp/Webdav/Web Service)
If the machine receives a message disposition notification (MDN), "OK" appears in the transmission result screen or in the result column of the Activity Report. To receive important information, use the G3 fax function. 12-4 VL3622/VL4222/VL5022...
Page 313: Cannot Receive Data
4. Touch [Memory RX User Box], and then click [OK]. 5. If a user box password has been specified, enter the password, then [OK]. 6. Select the document to be printed, and then touch [Print]. Another solution is to specify [OFF] for [Memory RX Setting]. VL3622/VL4222/VL5022 12-5...
Page 314: Internet Fax/Ip Address Fax
6. Select the document to be printed, and then touch [Print]. It is also possible to change the setting so that the Memory RX func- tion is not used. For details, refer to "Memory RX Setting" on page 10-33. 12-6 VL3622/VL4222/VL5022...
Page 315: Displaying An Error Message
Wait number possible. Wait until the current jobs are completed, or delete the cur- until current jobs are completed. rent jobs. 12.3.2 If the HDD Ready indicator indicates an HDD malfunction Contact your service representative. VL3622/VL4222/VL5022 12-7...
Page 316: Network Fax Error Code Table
Memory overflow Memory overflow Memory is full. • Check that there are no oth- er jobs being processed. • Decrease the number of pages to be set, reduce the scanning resolution, and try sending the fax again. 12-8 VL3622/VL4222/VL5022...
Page 317: Reception System Error Code
Request the sender to resend the fax with correct file name given below. Internet fax: TIFF IP address fax: PDF or TIFF Decode Decode error Invalid data format was received. Request the sender to resend the file in the correct format. VL3622/VL4222/VL5022 12-9...
Page 318: When The Message "Contact Your Service Rep." Appears (Service Call)
1. Put down the error code. 2. Turn off the main power switch and [Power] (auxiliary power) key. 3. Unplug the power cable from the outlet. 4. Contact the service representative, and inform them of the error code. 12-10 VL3622/VL4222/VL5022...
Page 319: Appendix
Appendix...
Page 321: Product Specifications
When receiving an original longer than the specified paper size, the machine prints according to the setting for separate-page printing. * It is used as a common hard disk to each function of Copy, Scan, Printer, and User Box. VL3622/VL4222/VL5022 13-3...
Page 322: Tips
Specify the scanning settings, and then click the [Scan] button. Enter a file name in the "Tag these pictures (optional)" field, and then click the [Import] button. Now scanning is performed and scanned data are added to the list of images. 13-4 VL3622/VL4222/VL5022...
Page 323: Entering Text
The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example Password input screen Screen for entering the name of a custom paper size VL3622/VL4222/VL5022 13-5...
Page 324 Appendix Touch [Shift] to switch the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). 13-6 VL3622/VL4222/VL5022...
Page 325: Enlarging The Keyboard
The keyboard is displayed enlarged. To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard is displayed enlarged. Note The keyboard is used in the same way, even when it is displayed enlarged. VL3622/VL4222/VL5022 13-7...
Page 326: To Type Text
To change a character in the entered text, touch to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. 13.3.3 List of Available Characters Type Characters Alphanumeric characters/ symbols 13-8 VL3622/VL4222/VL5022...
Page 327: Scanning Glossary
An authentication method option for connecting to the LDAP server from the multi- (LDAP setting) functional product. Select this option if the name and password for logging on to the LDAP server must be entered each time by the user when referencing the destination information from the LDAP server. VL3622/VL4222/VL5022 13-9...
Page 328 Abbreviation for Line Printer Daemon. A printer protocol that uses TCP/IP and is plat- form-independent. Originally developed for BSD UNIX, it has become the standard printing protocol and can be used with any general computer. 13-10 VL3622/VL4222/VL5022...
Page 329 Software that works as a bridge between a computer and a printer. Property Attribute information. When using a printer driver, various functions can be specified in the file properties. In the file properties, you can check the attribute information of the file. VL3622/VL4222/VL5022 13-11...
Page 330 Software for viewing Web pages. Internet Explorer and Netscape Navigator are this type of software. WINS Abbreviation for Windows Internet Naming Service. A service for recalling named servers for the conversion of computer names and IP address in a Windows environ- ment. 13-12 VL3622/VL4222/VL5022...
Page 331 Appendix Term Definition Zone A name given in an AppleTalk network. This is used to group multiple devices on an AppleTalk network. VL3622/VL4222/VL5022 13-13...
Page 332: Internet Fax Glossary
E-Mail. This has various functions, including mail box au- thentication, confirmation of E-Mail message downloads and list information, and deletion of E-Mail messages. SMTP Abbreviation for Simple Mail Transfer Protocol. A common transmission protocol (transmission rules) used for the transmis- sion and reception of E-Mail. 13-14 VL3622/VL4222/VL5022...
Page 333: Fax Glossary
Frame Erase This is a function to erase the black shadow around the document and then transmitting the fax, for example, when scanning the document formed of booklet or when scanning a document by keeping ADF open. VL3622/VL4222/VL5022 13-15...
Page 334 This is a function for dialing a fax number again after waiting for a specified length of time, such as when the recipient’s line is busy. You can select either to redial manually or to redial automatically the number. 13-16 VL3622/VL4222/VL5022...
Page 335 This function first confirms the document size which cannot detect correct document size due to folds, then scans and sends the document data after verifying the correct document size. This function can be used only when the document is scanned by ADF. VL3622/VL4222/VL5022 13-17...
Page 336 Appendix 13-18 VL3622/VL4222/VL5022...
Page 337 Index...
Page 339 Closed Network RX 9-42 FAX Active Screen Communication Method Settings 5-68 5-74 Fax Header Settings 5-63 Communication Settings 5-35 Fax Number Company Name 5-35 Fax Retransmit 5-76 Confidential communication 10-18 Fax TX Settings 10-39 Confidential RX Report F-Code TX 10-30 VL3622/VL4222/VL5022 14-3...
Page 340 9-37 PC-FAX TX Setting 10-44 10-24 10-44 Line Monitor Sound 2-11 Polling 10-25 Line Monitor Sound Vol. Polling RX Line Parameter Setting 10-22 10-43 5-70 Polling RX - Bulletin 5-63 Line Settings Polling RX - Normal 5-69 List VL3622/VL4222/VL5022 14-4...
Page 341 Save in User Box 5-61 Z-Folded Original Scan Settings 5-37 5-39 5-47 Scan Size Scan to E-Mail 9-32 Scan/Fax Program 9-39 9-43 Scan/Fax Settings 11-22 Security 10-15 Security Details Select Line 5-64 5-58 Send & Print 10-19 Sender VL3622/VL4222/VL5022 14-5...
Page 342 Index VL3622/VL4222/VL5022 14-6...
Page 343 Reader's comment sheet Reader's comment sheet Questions Have you found this manual to be accurate? O Yes O No Were you able to operate the product, after reading this manual? O Yes O No Does this manual provide sufficient background information? O Yes O No Is the format of this manual convenient in size, readability and arrangement (page...
Page 344 City: Country: Please return this sheet to: Océ-Technologies B.V. For the attention of ITC User Documentation. P.O. Box 101, 5900 MA Venlo The Netherlands Send your comments by E-mail to: itc-userdoc@oce.com For the addresses of local Océ organisations see: http://www.oce.com...
Page 345 Océ-Australia Ltd. Océ-Österreich GmbH P.O. Box 363 Postfach 95 Ferntree Gully MDC 1233 Vienna Vic 3165 Austria Australia http://www.oce.at/ http://www.oce.com.au/ Océ-Belgium N.V./S.A. Océ-Brasil Comércio e Indústria Ltda. J. Bordetlaan 32 Av. das Nações Unidas, 11.857 1140 Brussel Brooklin Novo Belgium São Paulo-SP 04578-000...
Page 346 Addresses of local Océ organisations Océ-Hungaria Kft. Océ-Ireland Ltd. 1241 Budapest 3006 Lake Drive Pf.: 237 Citywest Business Campus Hungary Saggart http://www.oce.hu/ Co. Dublin Ireland http://www.oce.ie/ Océ-Italia S.p.A. Océ Japan Corporation Strada Padana Superiore 2/B 3-25-1, Nishi Shinbashi 20063 Cernusco sul Naviglio (MI)
Page 347 5450 North Cumberland Avenue Chicago, IL 60656 http://www.oceusa.com/ Note: The web site http://www.oce.com gives the current addresses of the local Océ organisations and distributors. Note: The addresses of local Océ organisations for information about the Wide Format Printing Systems and the Production Printing Systems can be different from the addresses above.

This manual is also suitable for:

Vl4222 Vl5022

Oce VL3622 User Manual

1 Introduction

2 Before Using Network Scan/Fax/Network Fax Functions

3 Control Panel/Touch Panel

4 Registration of Basic Information

5 Transmitting Data

6 Receiving Data (G3/IP/I-FAX)

7 Useful Functions (G3/IP/I-FAX)

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Summary of Contents for Oce VL3622