Cisco Unity Express 8.0 Voice-Mail System User Manual
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Cisco Unity Express 8.0 Voice-Mail System User Manual

Cisco Unity Express 8.0 Voice-Mail System User Manual

Voice-mail system advanced features
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Cisco Unity Express 8.0 Voice-Mail System
User's Guide for Advanced Features
OL-23857-01
First Published: October 26, 2010
This guide provides information about using some of the advanced voice-mail features of your
Cisco Unity Express voice-mail system. It describes how to access these features by dialing in to the
Cisco Unity Express system using your Cisco Unified IP phone. Information is also provided about
using Cisco VoiceView Express. Use this guide together with the documents listed in the
Documents" section on page
Contents
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Americas Headquarters:
Cisco Systems, Inc., 170 West Tasman Drive, San Jose, CA 95134-1706 USA
© 2010 Cisco Systems, Inc. All rights reserved.
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Restrictions, page 2
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Summary of Contents for Cisco Unity Express 8.0 Voice-Mail System

  • Page 1: Table Of Contents

    This guide provides information about using some of the advanced voice-mail features of your Cisco Unity Express voice-mail system. It describes how to access these features by dialing in to the Cisco Unity Express system using your Cisco Unified IP phone. Information is also provided about using Cisco VoiceView Express.

  • Page 2: Restrictions

    If a Cisco Unity Express voice-mail session is in progress, a second session for the same user cannot be initiated. This does not apply to voice-mail sessions that are initiated by an Internet Message Access Protocol (IMAP) client, such as Microsoft Office Outlook.

  • Page 3: Related Documents

    • If you are logged in to VoiceView Express using your Cisco Unified IP phone and you receive an incoming call, the call information appears on the phone display. Lifting the handset or pressing the Headset or Speaker button connects the call.

  • Page 4: Accessing Cisco Unity Express By Phone

    PIN and press # again. Logging in Without Entering Your PIN You can log in to Cisco Unity Express voice mailbox from any phone (configured for your mailbox settings) without entering your PIN. Dial the internal or external phone number to call Cisco Unity Express: •...

  • Page 5: Voice-Mail Options

    Voice-mail Options Voice-mail Options After dialing in to Cisco Unity Express, you can choose the following options from the main menu: Option Description Listen to new messages. See the Cisco Unity Express Voice-Mail System Quick Start Guide for more information.

  • Page 6: Managing Fax Messages

    To manage fax messages: Dial in to the Cisco Unity Express system. The voice prompt summarizes how many new and saved Step 1 messages your have.
  • Page 7 Save the fax. See the Cisco Unity Express Voice-Mail System Quick Start Guide. Delete the fax. See the Cisco Unity Express Voice-Mail System Quick Start Guide. Reply, with a voice message, to the subscriber who sent the fax. See the Cisco Unity Express Voice-Mail System Quick Start Guide.

  • Page 8: Delivering Nonsubscriber Messages

    You can compose voice messages for delivery to external numbers or nonsubscribers. You can set up delivery dates for up to one year in advance. Perform steps in the “Accessing Cisco Unity Express by Phone” section on page 4 to reach the main Step 1 voice-mail menu.

  • Page 9: Accessing Setup Options

    Step 3 Press 2 to send the message. Step 4 Accessing Setup Options After dialing in to the Cisco Unity Express system, and pressing 4 to access setup options, choose from the following options: Option Description Manage your greetings. See the “Managing Greetings”...
  • Page 10 But if a multiple alternate greeting is enabled then it takes precedence over busy greeting. Phone or call agent must provide the support necessary for Cisco Unity Express to identify that the phone is busy and the call forward is on busy rather than on no-answer.

  • Page 11: Managing Greetings

    Note state based greetings can be enabled at the same time. Managing Greetings Perform steps in the “Accessing Cisco Unity Express by Phone” section on page 4 to reach the main Step 1 voice-mail menu. Press 4 to access the Setup Options menu.

  • Page 12: Setting Up Message Notification

    Choosing the Device to Notify, page 13 • Changing the Notification Phone Number, page 14 • • Setting Extra Digits, page 15 • Configuring the Notification Schedule, page 15 • Changing Notification Preferences, page 18 Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 13 Accessing Setup Options You can set up Cisco Unity Express to notify you of newly received voice-mail messages by phone, pager, or e-mail. Cisco Unity Express contacts your device to inform you that you have received a voice-mail message. You can also set up a cascading notification option in which Cisco Unity Express sends unanswered voice-mail messages to specified first-tier recipient devices followed by additional recipients’...
  • Page 14 Press * to continue. The system tells you if extra digits are set. Extra digits are numbers that are sent by Step 3 Cisco Unity Express after the phone or pager has answered its notification call. For example, you might use extra digits to reach a certain extension after dialing a main access number. To set extra digits, see “Setting Extra Digits”...
  • Page 15 Setting Extra Digits Extra digits are numbers that are sent by Cisco Unity Express after the phone or pager has answered its notification call. For example, you might use extra digits to reach a certain extension after dialing a main access number.
  • Page 16 Depending on the number you entered, perform the following: Step 6 If You Entered Press • 1 to stop notifications at midnight. • 2 to stop notifications at 12:30 p.m. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 17 Enter one of the numbers below to choose the day: Option Description Sunday Monday Tuesday Wednesday Thursday Friday Saturday Follow the steps in the “Changing the Schedule for All Days” section on page Step 2 Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

  • Page 18: Setting Up Cascading Notification

    You can also specify that a second user is notified after additional minutes if the messages continue in an unread state. Perform steps in the “Accessing Cisco Unity Express by Phone” section on page 4 to reach the main Step 1 voice-mail menu.
  • Page 19 The system indicates that a rule was successfully added, naming the subscriber, extension, and time interval. Step 6 Press # to exit or press 1 to add another cascading notification rule. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

  • Page 20: Using Distribution Lists

    Use the Cisco Unity Express GUI. Access the GUI using Microsoft Internet Explorer (5.5 or later) to connect to your Cisco Unity Express server, and log in using your alphanumeric user ID and password. Contact your system administrator if you do not know your server address, user ID, or password.
  • Page 21 Accessing Setup Options Accessing the Distribution Lists Menu To access the Distribution Lists Menu, perform the following steps: Perform steps in the “Accessing Cisco Unity Express by Phone” section on page 4 to reach the main Step 1 voice-mail menu.
  • Page 22 Remove a member. See the “Removing a Member from a Private Distribution List” section on page Record name of list. See the “Recording the Name of a Private Distribution List” section on page Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 23 Step 1 Press 4 to record the list name. Step 2 At the tone, record the list name. Step 3 Record the number of the list and also the name. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 24 Step 2 the distribution list. The name of the distribution list is the name that is configured in the Cisco Unity Express Graphical User Note Interface, not the spoken name that you created for the list following the steps in the “Recording the...
  • Page 25 Adding a Member to a Public Distribution List In the Distribution Lists Menu, press 5 and select the list number. Step 1 Press 1 to add a member. Step 2 Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 26 Stop recording. The recording is played back. Press 1 to rerecord, or * to keep the recorded name. Save the recording. The recording is played back. Press 1 to rerecord, or * to keep the recorded name. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

  • Page 27: Changing Your Password

    You can also change your password using the Cisco Unity Express Graphical User Interface (GUI). Access the GUI using Microsoft Internet Explorer (5.5 or later) to connect to your Cisco Unity Express server, and log in using your alphanumeric user ID and password. Contact your system administrator if you do not know your server address, user ID, or password.

  • Page 28: What To Do When Receiving Notifications By Phone

    What to Do When Receiving Notifications by Phone When you receive a call from Cisco Unity Express notifying you of a voice-mail message, you can: Enter 1 to turn off voice-mail notification to this phone number. If you disable notification, the •...

  • Page 29: Receiving Voice-Mail Messages In Your E-Mail

    This feature is not available on all systems. Contact your system administrator. Note You can set up Cisco Unity Express to deliver your voice-mail messages to an e-mail program. You must use a standard IMAP e-mail client. Your voice-mail messages are sent to your e-mail program as an e-mail file attachment in .wav file format.
  • Page 30 You can only download broadcast messages that you have previously listened to and saved through the telephone voice-mail system. New broadcast messages are not downloaded to your e-mail program. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

  • Page 31: Accessing Cisco Unity Express Using Your Cisco Unified Ip Phone And Voiceview Express

    Services button Access or exit VoiceView Express. Soft keys engage the functions displayed as tabs on the LCD screen of your Cisco Unified IP phone. The following functions can be available at any time while using VoiceView Express, depending on which VoiceView Express window or menu appears.
  • Page 32 Accessing Cisco Unity Express Using Your Cisco Unified IP Phone and VoiceView Express Supported Cisco Unified IP Phones for VoiceView Express The following phones support VoiceView Express in Cisco Unity Express 8.0: Cisco Unified IP Phone 7921 • Cisco Unified IP Phone 7925 •...

  • Page 33: Logging In To Voiceview Express

    • press Submit. If you are a using a different Cisco Unified IP phone, press << to erase the Mailbox ID. Use the dial • pad to enter your Mailbox ID. Choose PIN, use the dial pad to enter your PIN, then press Submit.

  • Page 34: Retrieving And Sending Messages In Voiceview Express

    Logging In Limitations for VoiceView Express Cisco Unity Express is subject to two erroneous login limits as set by your system administrator. There may be a limit on the number of incorrect consecutive log ins allowed, after which the system •...
  • Page 35 If your inbox contains more than 32 messages, you can press one of the following soft keys to view additional pages of messages: Option Description Home Display Personal Mailbox menu. Next Pg Display the next page of inbox. Prev Pg Display the previous page. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

  • Page 36: Printing A Fax

    Enter the extension and press Submit. Step 6 Replying to a Voice Message You can request Cisco Unity Express to make a live call to the message sender. See the “Accessing Live Note Reply in VoiceView Express” section on page...

  • Page 37: Accessing Live Reply In Voiceview Express

    Choose 2 Call <extension>. Press Select. Step 3 Cisco Unity Express attempts to establish a call to the subscriber who sent the message. Forwarding a Fax or Voice Message To forward a fax or voice message, with or without recording an introduction: Step 1 To forward a fax or a voice message after listening to it, press FwdMsg.
  • Page 38 To send immediately after recording the message, press Send; otherwise, choose any of the following Step 7 and press Select: Listen to Recorded Message—Play the message to be sent. • Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

  • Page 39: Setting Up Nonsubscriber Message Delivery

    The screen displays the text, 1 external #<phone number>. Step 5 Select a soft key to add more names (AddMore), cancel the operation, remove the address from the list Remove), or record your message. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

  • Page 40: Managing Your Inbox

    When more than 32 messages are in your inbox, additional message pages are required. Message numbering restarts with 1 on each subsequent page so messages on each page are numbered 1 to 32. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

  • Page 41: Personalizing Your Settings

    Managing Your Greetings, page 42 • Managing Message Settings, page 42 • Changing Your PIN, page 44 • Recording Your Name, page 45 • Configuring Your Zero-out Number, page 45 • Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 42 Step 1 Mailbox menu. From the Personal Mailbox menu, choose My Options and press Select. Step 2 From the My Options menu, choose Message Settings and press Select. Step 3 Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 43 Use the dial pad to enter the new text, then press Submit. Editing the Notification Schedule The item number for each hour is the corresponding designator in 24-hour clock format. For example, “17” is the item number for 5 p.m. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 44 Step 6 Use the dial pad to enter your new PIN again, then press Submit. Step 7 When “Your new PIN is now active” appears, press Ok. Step 8 Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

  • Page 45: Logging In To General Delivery Mailboxes

    Step 2 From the Personal Mailbox menu, choose General Delivery Mailboxes and press Select. The General Delivery Mailboxes menu with all general delivery mailboxes to which you subscribe appears. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

  • Page 46: Administering Broadcast Messages

    Set End Time—Display the End Time menu. See the “Specifying Start or End Time” section on • page 48 to modify the end time. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 47 Set End Time—Display the Set End Time menu. See the “Specifying Start or End Time” section on • page 48 to modify the end time. Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 48 For more information, see the: Cisco Unity Express Voice-Mail System Quick Start Guide • Cisco Unity Express VoiceView Express Quick Start Guide • “Related Documents” section on page 3 • Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...
  • Page 49 APPLICABLE FEDERAL, STATE AND/OR LOCAL LAWS. Cisco and the Cisco Logo are trademarks of Cisco Systems, Inc. and/or its affiliates in the U.S. and other countries. A listing of Cisco's trademarks can be found at www.cisco.com/go/trademarks. Third party trademarks mentioned are the property of their respective owners. The use of the word partner does not imply a partnership relationship between Cisco and any other company.
  • Page 50 Where to Go Next Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features OL-23857-01...

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