Using The Document Server; Storing Data - Ricoh Aficio 3025 Settings Manual

Using the Document Server

Storing Data

❖ File name
Stored documents are automatically
named "COPY0001", "COPY0002".
You can change assigned file
names.
❖ User name
You can register a user name to
identify the user or user group that
stored the documents. To assign it,
you can register the user name us-
ing the name assigned to the user
code, or by entering the name di-
rectly.
Reference
For details about user name, see
p.72 "Registering Names".
❖ Password
To prevent unauthorized printing,
you can set a password for any
stored file. A protected file can
only be accessed by entering its
password. When a password is set
for the documents,
to the documents.
Reference
To store documents without using
Document Server function, see the
manuals for those modes.
Important
❒ Data stored in the machine might
be lost if some kind of failure oc-
curs. The manufacture shall not be
responsible for any damage result-
ing from loss of data.
❒ Be careful not to let anyone know
❒ Avoid using a single number or
❒ A document accessed with a cor-
❒ The user name used when adding
❒ Enter a four-to eight-digit password.
appears next
❒ By default, data stored in the Doc-
❒ If you do not want stored data to
Using the Document Server
your password, especially when
entering a password or recording
it. Keep any record of your pass-
word in a secure place.
consecutive numbers for a pass-
word such as "0000" or "1234",
since the numbers like this are easy
to guess, so using them will not
provide a worthwhile level of se-
curity.
rect password remains selected
even after operations are complete,
and it can be accessed by other us-
ers. To stop this, be sure to press
the {Clear Modes} key to cancel the
document selection.
a document to the Document Serv-
er is to identify the document crea-
tor and type. It is not to protect
confidential documents from oth-
ers.
Note
ument Server is deleted after three
days (72 hours). You can specify
the time taken for the stored data
to be deleted automatically. See
p.67 "Auto Delete File in Docu-
ment Server".
be automatically deleted, select
[No] in Auto Delete File before stor-
ing a document. If you select [Yes]
later, data stored after will be auto-
matically deleted.
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