Managing Fax Use By Each Department (Restricted Access) - Kyocera KM-C2630D Operation Manual

Section 5 Other Features of this Fax

Managing Fax Use by Each Department (Restricted Access)

By allowing certain communication and operation only upon entry of one of the viable ID-codes, use of this fax – such as the number of
communications initiated – can be effectively scrutinized for up to 500 individual departments.
Restricted Access Procedure
Item
Registering ID-codes
Turning Restricted Access
ON/OFF
Setting the Fax
Transmission Limit
Checking
Transmission/Copy
Counts
Clearing the Count for All
Departments
Printing Out a Restricted
Access Report
<Functions that can be scrutinized under Restricted Access>
• Standard transmission
• Transmission that uses the timer
• Broadcast Transmission
• F-Code Based Relay Broadcast Transmission
• Polling Reception
• F-Code Based Confidential Transmission
• F-Code Based Bulletin Board Reception
• Encrypted Transmission
• Manual transmission/reception when dialing is initiated from
this fax
<Available functions in Restricted Access>
Restricted Access limits the available functions of this fax to those
individuals who enter a viable ID-code – or to the person-in-charge
of managing use who enters the registered administrator number.
> The following functions of this fax are available upon entering a
viable ID-code.
• Standard transmission
• Transmission that uses the timer
• Broadcast Transmission
• F-Code Based Relay Broadcast Transmission
• Polling Reception
• F-Code Based Confidential Transmission
• F-Code Based Bulletin Board Reception
• Entering documents into an F-Code Confidential Box
• Printing out documents from an F-Code Confidential Box
• Encrypted Transmission
• Printing out documents from an Encryption Box
• Editing a communication in memory
• Confirmation Report
• Restricted Access report print out
• Manual transmission/reception when dialing is initiated from
this fax
5-58
To enable Restricted Access, it is necessary to register ID-codes in this fax in
advance.
To use Restricted Access for the management of fax functions, turn this setting
ON.
Sets the maximum number of documents that each department can transmit.
Checks the number of documents that have been transmitted under an
individual ID-code or by all ID-codes overall.
Clears the count for total number of documents that have been transmitted. All
copy counts will be cleared as well.
Print out this report in order to check the details of communications occurring
under Restricted Access.
Description
<Notes>
* It is possible to dial a fax or telephone number or view the
Communication Result Display, as well as print out the Activity
Report, without entering an ID-code or the registered
administrator number.
* If Restricted Access is turned ON, only those sets of documents
entered using the same ID-code will be pooled together under the
Batch Transmission function. Any documents that were entered
using different ID-codes will be sent during different
transmissions. (Refer to "Sending Multiple Sets of Documents in
One Batch (Batch Transmission function)" on page 1-16.)
* If Restricted Access Report print out is turned ON, a Restricted
Access Report will be automatically printed out upon reaching 50
individual transactions. This report may, however, be
automatically printed out even before 50 transactions are
reaching depending upon the number of ID-codes registered in
the fax. (Refer to "Turning Print Out of Each Report ON/OFF
(Print Report setting)" on page 7-1.)
* Ordinarily, the registered self-station name will be displayed as
part of the TTI, but, if Restricted Access is turned ON and the
transmission is initiated by entering an ID-code, the department
name corresponding to that ID-code will be displayed.
Reference
Operation Guide for your copier
Operation Guide for your copier
Operation Guide for your copier
Page 5-63
Operation Guide for your copier
Page 5-63