Page 1 FAX System(U) OPERATION GUIDE...
Page 2: Safety Conventions In This Guide
Safety Conventions in This Guide This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
Page 3: Table Of Contents
Contents Contents ............................i Safety Information ........................v About this Operation Guide ....................v General Notice ........................vi Legal Notice ........................vi Trademark Information ....................vi FCC PART 68 REQUIREMENTS ................. vi IMPORTANT SAFETY INSTRUCTIONS ..............vii IMPORTANTES MESURES DE SECURITE ............... vii CANADIAN IC REQUIREMENTS ................viii CONDITIONS DE L'IC CANADIENNE ................
Page 4 Sending Faxes ..............4-1 Basic transmission procedure ....................4-2 Checking the Send Status ..................4-3 Priority Override Send ....................4-4 Cancelling the Transmission ..................4-5 Fax transmission functions ....................4-7 Original scan settings ......................4-8 Original Size ....................... 4-8 Original Orientation ....................4-9 Mixed Sized Originals ....................
Page 5 Settings for Forwarding from Command Center RX (Forward Settings) ....6-12 Sub Address Box Function ....................6-13 Sub Address Box ..................... 6-13 Sub Address Communication ................... 6-13 Registering a Sub Address Box ................6-14 Changing/Deleting Sub Address Box ............... 6-16 Printing Originals from a Sub Address Box ..............
Page 6 Fax Settings ................. 9-1 Default fax settings ....................... 9-2 Operation method ...................... 9-2 System Menu Settings ....................9-3 Report ........................9-4 Cassette/MP Tray Settings ..................9-5 Common Settings ....................... 9-5 FAX ..........................9-6 Adjustment/Maintenance .................... 9-9 Transmission Restriction ....................9-10 Registering Permit FAX No.
Page 7: Safety Information
Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...
Page 8: General Notice
7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444...
Page 9: Important Safety Instructions
8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. 9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment.
Page 10: Canadian Ic Requirements
CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five."...
Page 11: Technical Regulations For Terminal Equipment
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N •...
Page 12: Introduction
Introduction About this Operation Guide This Operation Guide contains the following chapters. Chapter Contents Before Using the Fax Machine Explains the part names and the quick setup wizard. Registering Destinations Explains the procedures for registering destinations in the address book and one-touch keys. Methods For Entering the Explains the procedures for entering destination fax Destination...
Page 13: Conventions In This Guide
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel keys or a Press the Start key. computer screen. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates a message displayed on the touch Ready to copy is...
Page 14: Originals And Paper Sizes
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.
Page 15: Before Using The Fax Machine
Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ..........................1-2 Machine ..............................1-2 Operation Panel ............................1-4 Touch Panel ............................. 1-5 Enter key and Quick No. Search key ....................... 1-5 Quick Setup Wizard (Fax Setup) ........................1-7 Fax setup items ............................
Page 16: Part Names And Functions
Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. * The operation panel may differ from the above illustration depending on the type of your machine.
Page 17: Document Processor
Before Using the Fax Machine > Part Names and Functions Document Processor * The operation panel may differ from the above illustration depending on the type of your machine. Original loaded indicator Indicates the original status in the Document Processor. The indicator lights in green when the original is correctly set.
Page 18: Operation Panel
Before Using the Fax Machine > Part Names and Functions Operation Panel Displays the System Menu/Counter Displays the Interrupt Copy screen. screen. Displays the Status/Job Displays the Copy Ends operation (logs out) Cancel screen. screen. on the Administration screen. Puts the machine into Low Power Mode.
Page 19: Touch Panel
Before Using the Fax Machine > Part Names and Functions Touch Panel Displays the status of the Displays the date and time and Ready to send. 10:10 equipment as well as necessary Dest. : number of destinations. Check operation messages. On Hook Chain Direct...
Page 20 Before Using the Fax Machine > Part Names and Functions 10:10 10:10 One Touch Key One Touch Key No. Entry 123456 None None (001 - 100) None None None None None None None None None Cancel Cancel Touching the Quick No. Search key in the one-touch screen displays the number entry screen.
Page 21: Quick Setup Wizard (Fax Setup)
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. Fax setup items Step Setting item...
Page 22: Fax Setup Procedure
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure Display the screen. System Menu/Counter. 10:10 System Menu Quick Setup Wizard Language Report Counter Select a function. System Menu/Counter. 10:10 Quick Setup Wizard FAX Setup Energy Saver Setup Network Setup <...
Page 23 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Finish System Menu/Counter. 10:10 Complete 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4. Rings To close this wizard, press [Finish]. The setting will be changed after 5.
Page 24: Setting Date And Time
Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax.
Page 25: Set The Time
Before Using the Fax Machine > Setting Date and Time Set the time. System Menu/Counter. 10:10 Date/Time - Time Hour Minute Second Cancel < Back Press [+] or [-] to set each of Hour, Minute, and Second. 1-11...
Page 26: Pbx Setting (Europe Only)
Before Using the Fax Machine > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.
Page 27: Registering Destinations
Registering Destinations This chapter explains the following topics: Registering Destinations in the Address Book ....................2-2 Adding a contact ............................2-2 Adding a Group ............................2-6 Editing and Deleting Address Book Entries ..................... 2-9 Printing Address List ..........................2-11 Adding a Destination on One Touch Key ......................2-12 Adding a Destination ..........................
Page 28: Registering Destinations In The Address Book
Registering Destinations > Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book. Adding a contact A maximum of 200 contact addresses can be registered.
Page 29 Registering Destinations > Registering Destinations in the Address Book Enter the destination name. Add - Name Input: Sales department 1 Limit: Del. Cancel < Back Next > Up to 32 characters can be entered. For details on character entry, refer to Character Entry Method on page 11-2. Enter the address number.
Page 30 Registering Destinations > Registering Destinations in the Address Book Select transmission settings The transmission start speed, ECM, and encrypted transmission can be set. Press [Detail Settings]. 10:10 Sub Address Detail Settings 0123456789 Pause Space Backspace Cancel Configure the transmission start speed. 10:10 10:10 FAX - Detail Settings...
Page 31 Registering Destinations > Registering Destinations in the Address Book Press [OK]. 10:10 FAX - Detail Settings TX Start Speed 33600bps Encrypted Transmission Set a sub address. 10:10 10:10 FAX - Sub Address Sub Address Detail Settings Sub Address Password 0123456789 ********** Pause Space...
Page 32: Adding A Group
Registering Destinations > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first.
Page 33 Registering Destinations > Registering Destinations in the Address Book Enter the group name. Add - Name Input: Support department Limit: Del. Cancel < Back Next > Up to 32 characters can be entered. For details on character entry, refer to Character Entry Method on page 11-2. Enter the address number.
Page 34 Registering Destinations > Registering Destinations in the Address Book You can also press [Menu] to perform a more detailed search. 10:10 10:10 Address Book (All) Menu Narrow Down Sales department 1 0123456 Search (Name) Sales department 1 Search(No.) Support department 0234567 Sort (Name) Support department...
Page 35: Editing And Deleting Address Book Entries
Registering Destinations > Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations (contacts) you added to the Address Book. Display the screen. Ready to send. 10:10 Dest. : Check On Hook Chain Direct Recall Add Dest.
Page 36 Registering Destinations > Registering Destinations in the Address Book 10:10 Address: Sales department 1 Name Sales department 1 E-mail Address Cancel < Back Save To delete a member (group) To delete a member from a group, select the destination you wish to delete and press [(Delete)] (the trash can icon).
Page 37: Printing Address List
Registering Destinations > Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. Display the screen.
Page 38: Adding A Destination On One Touch Key
Registering Destinations > Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book.
Page 39 Registering Destinations > Adding a Destination on One Touch Key You can also press [Menu] to perform a more detailed search. Select the address. 10:10 10:10 Address Book (All) Menu Narrow Down 0123456 Sales department 1 Search (Name) Sales department 1 Search(No.) Support department 0234567 Sort (Name)
Page 40: Editing And Deleting One Touch Key
Registering Destinations > Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter.
Page 41: Methods For Entering The Destination
Methods For Entering the Destination This chapter explains the following topics: Entering the destination fax number with the numeric keys ................3-2 Choosing from the Address Book ........................3-4 Choosing by One Touch Key ..........................3-6 Using the Speed Dial key ........................... 3-7 Broadcast Transmission .............................
Page 42: Entering The Destination Fax Number With The Numeric Keys
Methods For Entering the Destination > Entering the destination fax number with the numeric keys Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. Display the fax number entry screen. Ready to send.
Page 43 Methods For Entering the Destination > Entering the destination fax number with the numeric keys Description On Hook Press [On Hook] to connect to the telephone line. When the FAX number has been entered, the machine starts dialing to the receiving system. After pressing this key, you can dial the number of the receiving system using the numeric keys.
Page 44: Choosing From The Address Book
Methods For Entering the Destination > Choosing from the Address Book Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to Registering Destinations in the Address Book on page 2-2.
Page 45 Methods For Entering the Destination > Choosing from the Address Book You can also press [Menu] to perform a more detailed search. 10:10 10:10 Address Book (All) Menu Narrow Down 123456 123456 Search (Name) 789012 789012 Search(No.) ABCDEF 567890 Sort (Name) GHIJKL 111111 Menu...
Page 46: Choosing By One Touch Key
Methods For Entering the Destination > Choosing by One Touch Key Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12. Display the screen.
Page 47: Using The Speed Dial Key
Methods For Entering the Destination > Using the Speed Dial key Using the Speed Dial key You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12. Display the screen.
Page 48: Broadcast Transmission
Methods For Entering the Destination > Broadcast Transmission Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
Page 49 Methods For Entering the Destination > Broadcast Transmission Select the destination from the Address Book Select the destination. Ready to send. 10:10 10:10 Dest. : Address Book (All) Check On Hook Chain Direct 123456 123456 Recall Add Dest. 789012 789012 ABCDEF 567890 GHIJKL...
Page 50: Using Redial
Methods For Entering the Destination > Using redial Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.
Page 51: Using Chain Dial
Methods For Entering the Destination > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
Page 52 Methods For Entering the Destination > Using chain dial Enter the fax number to be added to the chain number. Select fax number from the Address Book Ready to send. 10:10 10:10 Chain Address Book 123456 123456 Ext. Address Book 123456789 123456789 One Touch...
Page 53: Using Favorites
Methods For Entering the Destination > Using favorites Using favorites A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.
Page 54 Methods For Entering the Destination > Using favorites When using the program mode Select a favorite to call up registered settings. 3-14...
Page 55: Sending Faxes
Sending Faxes This chapter explains the following topics: Basic transmission procedure ..........................4-2 Checking the Send Status ........................4-3 Priority Override Send ..........................4-4 Cancelling the Transmission ........................4-5 Fax transmission functions ..........................4-7 Original scan settings ............................4-8 Original Size ............................4-8 Original Orientation ..........................
Page 56: Basic Transmission Procedure
Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Press the FAX key The base screen for fax appears. NOTE If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up.
Page 57: Checking The Send Status
Sending Faxes > Basic transmission procedure Selecting the functions Ready to send. 10:10 Set functions such as the scanning density and fax resolution. Dest. : Check Press [Function Menu] to display all the functions. On Hook Chain Direct 0123456789 0123456789 Add Dest.
Page 58: Priority Override Send
Sending Faxes > Basic transmission procedure Priority Override Send A fax job waiting to be sent can be sent by priority override. Press the Status/Job Cancel key. Select the job to be sent by priority override. Status/Job Cancel. 10:10 Status/Job Cancel. 10:10 Send Job Status Status...
Page 59: Cancelling The Transmission
Sending Faxes > Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) Press the Stop key.
Page 60 Sending Faxes > Basic transmission procedure Cancelling Transmission (during communication) Follow this procedure to break the connection and stop transmission/reception. Press the Status/Job Cancel key. Disconnection of communication. Status/Job Cancel. 10:10 Status/Job Cancel. 10:10 Status Printer Running Receiving... Waiting Toner Status Paper Status No Paper Pause All...
Page 61: Fax Transmission Functions
Sending Faxes > Fax transmission functions Fax transmission functions Functions frequently used for transmission are shown at the bottom of the transmission screen. To show other functions, press [Functions]. Use [ ] or [ ] to select the function. What do you want to do? Reference Page Specify the original size.
Page 62: Original Scan Settings
Sending Faxes > Original scan settings Original scan settings Original Size Specify the original size to be scanned. Auto Automatically detects size of the original. Metric Select from A3, A4, A4-R, A5, A5-R, A6-R, B4, B5, B5-R, B6, B6-R, 216×340, or Folio. Inch Select from Ledger, Letter, Letter-R, Legal, Statement, Statement-R, 11×15", or Oficio II.
Page 63: Original Orientation
Sending Faxes > Original scan settings Size Entry Ready to send. 10:10 Ready to send. 10:10 Original Size Original Size - Size Entry X (50 - 432) Y (50 - 297) Auto Metric Inch Others Size Entry Cancel Cancel < Back Press the text box and use [-]/[+] to enter a value.
Page 64: 2-Sided/Book Original
Sending Faxes > Original scan settings 2-sided/Book Original Select the type and orientation of the binding based on the original. 1-sided Set when using a 1-sided sheet original. 2-sided Set when using a 2-sided sheet original that will be bound on the left or right.
Page 65: Sending Size
Sending Faxes > Original scan settings Sending Size Select size of image to be sent. Display the screen. Ready to send. 10:10 10:10 Ready to send. Dest. : Functions Sending Size Check On Hook Chain Direct Same as Original Size FAX TX Resolution Recall Add Dest.
Page 66: Fax Tx Resolution
Sending Faxes > Original scan settings FAX TX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Item Description 200 × 100 dpi Normal when sending originals with Typical character size: 10.5 point Resolution Resolution...
Page 67: Density
Sending Faxes > Original scan settings Density Adjust the density automatically or manually. Display the screen. Ready to send. 10:10 10:10 Ready to send. Dest. : Functions Sending Size Check On Hook Chain Direct Same as Original Size FAX TX Resolution Recall Add Dest.
Page 68: Zoom
Sending Faxes > Original scan settings Zoom Reproduces the original size. Adjust the image to match the send size. 100% Reproduces the original size. Auto Adjust the image to match the send or store size. NOTE Sending Size (page 4-11) and Zoom are related to each other. Display the screen.
Page 69: Fax Direct Transmission
Sending Faxes > FAX Direct Transmission FAX Direct Transmission Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent. Setting for Direct Description transmission...
Page 70: Manual Send
Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.
Page 71: Fax Delayed Transmission
Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time.
Page 72 Sending Faxes > FAX Delayed Transmission Configure the function. Ready to send. 10:10 Ready to send. 10:10 FAX Delayed Transmission FAX Delayed Transmission - Start Time (00 - 23) (00 - 59) Cancel Cancel < Back Use [+]/[-] or the numeric keys to enter the transmission start time. 4-18...
Page 73: Cancelling And Sending Delayed Transmissions (Queued)
Sending Faxes > FAX Delayed Transmission Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. Display the screen. Status/Job Cancel. 10:10 Status Print Job Status...
Page 74: Standby Transmission
Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.
Page 75: Interrupt Send
Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.
Page 76: Job Finish Notice
Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a job is complete. Display the screen. Ready to send. 10:10 Ready to send. 10:10 Dest. : Functions Zoom Check On Hook Chain Direct 100% Continuous Scan Recall Add Dest.
Page 77: File Name Entry
Sending Faxes > File Name Entry File Name Entry Add a file name. Additional information such as Job No. and Date and Time can also be set. Display the screen. Ready to send. 10:10 Ready to send. 10:10 Dest. : Functions Zoom Check...
Page 78: Receiving Faxes
Receiving Faxes This chapter explains the following topics: Fax reception ..............................5-2 Reception Method ............................ 5-2 Checking and Changing the Reception Method ..................5-3 FAX Automatic Reception ..........................5-4 Flow of reception ............................. 5-4 Canceling reception (Disconnection of communication) ................5-6 Manual Reception ..............................
Page 79: Fax Reception
Receiving Faxes > Fax reception Fax reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX- dedicated reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. Reception Method Item Description...
Page 80: Checking And Changing The Reception Method
Receiving Faxes > Fax reception Checking and Changing the Reception Method Display the screen. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - Reception TX/RX Common Rings (FAX/TEL)
Page 81: Fax Automatic Reception
Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX- dedicated reception. No special operation is required when receiving faxes. Flow of reception Reception Starts When a fax has been sent to you, the machine rings the registered number of times, and then starts receiving the fax.
Page 82 Receiving Faxes > FAX Automatic Reception Memory Reception When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.
Page 83: Canceling Reception (Disconnection Of Communication)
Receiving Faxes > FAX Automatic Reception Canceling reception (Disconnection of communication) When you cancel receiving by disconnecting the telephone line during communication, use the following procedure. Press the Status/Job Cancel key. Disconnection of communication. Status/Job Cancel. 10:10 Status/Job Cancel. 10:10 Status Printer Running...
Page 84: Manual Reception
Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception on page 9-8.
Page 85: Fax Reception Functions
Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper. Duplex Print Output page 5-9 Receive a two-page fax on one page.
Page 86: Fax Reception Settings
Receiving Faxes > Fax reception settings Fax reception settings Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. Print on both sides. Do not print on both sides.
Page 87: Media Type For Print Output
Receiving Faxes > Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Vellum, Rough, Recycled, Bond, Color, Thick, High Quality, Custom 1-8 For more information about configuring settings, refer to Default fax settings on page 9-2.
Page 88: Selecting The Paper Type
Receiving Faxes > Fax reception settings Selecting the paper type. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Cassette1 - Media Type Cassette/MP Tray Settings - Cassette 1 Paper Size Plain Auto(Metric) Media Type Vellum...
Page 89: Using Convenient Fax Functions
Using Convenient Fax Functions This chapter explains the following topics: Memory Forwarding ............................6-2 Type of Forwarding Destination ....................... 6-2 Setting Forwarding ........................... 6-2 Registering Forwarding Destination ......................6-3 Changing and Deleting Registration Contents ..................6-4 Forwarding Time Setting .......................... 6-5 File Format Setting ..........................
Page 90: Memory Forwarding
Using Convenient Fax Functions > Memory Forwarding Memory Forwarding When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.
Page 91: Registering Forwarding Destination
Using Convenient Fax Functions > Memory Forwarding Registering Forwarding Destination Use the procedure below to register a forwarding destination. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application System Menu/Counter.
Page 92: Changing And Deleting Registration Contents
Using Convenient Fax Functions > Memory Forwarding If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, refer to the Operation Guide for the machine to enter the address. NOTE For details on character entry, refer to Character Entry Method on page 11-2 Press [End].
Page 93: Forwarding Time Setting
Using Convenient Fax Functions > Memory Forwarding To delete System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - Forward Settings Forward Settings - Forward Destination Forwarding Sales department 1 123456789 Forward Destination File Format TIFF File Separation < Back Menu Select the destination and press [(Delete)] (the trash can icon). Press [End].
Page 94: File Format Setting
Using Convenient Fax Functions > Memory Forwarding Configure the function. System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - Forward Settings Forward Settings - Schedule E-mail Subject Add. Info. All Day FTP Encrypted TX Preset Time Print Schedule All Day < Back Cancel Use [ ] or [...
Page 95: File Separation
Using Convenient Fax Functions > Memory Forwarding Configure the function. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Forward Settings - File Format FAX - Forward Settings Forwarding Forward Destination TIFF File Format TIFF File Separation Cancel < Back Select [PDF], [TIFF], or [XPS]. If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b].
Page 96: E-Mail Subject Add. Info. Setting
Using Convenient Fax Functions > Memory Forwarding E-mail Subject Add. Info. Setting Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. Display the screen. Use [ ] or [ ] to scroll up and down.
Page 97: Ftp Encrypted Tx Setting
Using Convenient Fax Functions > Memory Forwarding FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine. Display the screen.
Page 98: Print Setting
Using Convenient Fax Functions > Memory Forwarding Print Setting You can set whether the machine should print received originals when forwarding them. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application...
Page 99 Using Convenient Fax Functions > Memory Forwarding Configure the function. Enter the file name. System Menu/Counter. 10:10 Forward Settings - File Name FAX - Forward Settings Input: Limit: File Name Del. < Back Cancel Next > Use [ ] or [ ] to scroll up and down.
Page 100: Settings For Forwarding From Command Center Rx (Forward Settings)
Using Convenient Fax Functions > Memory Forwarding Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine. Refer to the machine’s Operation Guide for information on the network settings. Accessing Command Center RX Display Command Center RX Open the web browser.
Page 101: Sub Address Box Function
Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.
Page 102: Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.
Page 103 Using Convenient Fax Functions > Sub Address Box Function Set the owner Document Box. 10:10 Document Box. 10:10 Owner Add - Confirmation Local User Box Name Network User Box No. Auto No Owner Sub Address 1111 Owner User A Cancel Next >...
Page 104: Changing/Deleting Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Up to 16 digits can be entered for the box password. Numbers from 0 to 9, alphabetical letters, spaces, "#", and "*" can be used. The password is required when printing the files from the box.
Page 105 Using Convenient Fax Functions > Sub Address Box Function Changing/Deleting Changing Select the box 10:10 Document Box. 10:10 Sub Address Box Menu Edit Delete Menu Cancel Next > Close Use [ ] or [ ] to scroll up and down. Document Box.
Page 106: Printing Originals From A Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Change the sub address. Document Box. 10:10 Document Box. 10:10 Sub Address Box:Box Box Name 1111 Box No. Space Backspace Sub Address 1111 Owner User A Cancel Cancel < Back Save For details on character entry, refer to Character Entry Method on page 11-2.
Page 107: Checking Details
Using Convenient Fax Functions > Sub Address Box Function Selecting the Originals. Document Box. 10:10 Document Box. 10:10 Sub Address Box Box:Box doc00006420100908144604 Menu Cancel Next > Menu Cancel < Back Print NOTE When the password is set to a Sub Address Box, you need to enter the password in the following situations: If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when...
Page 108 Using Convenient Fax Functions > Sub Address Box Function Selecting the Originals. Document Box. 10:10 Sub Address Box Menu Cancel Next > Document Box. 10:10 Document Box. 10:10 Box:Box File: doc00006420100908144604 doc00006420100908144604 File Name doc00006420100908144604 Number of Pages 1 page Resolution 200x100dpi Normal Date and Time...
Page 109: Deleting Originals After Printing From A Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box, use the following operation. Display the screen. Document Box. 10:10 Job Box Removable Memory Sub Address Box Polling Box...
Page 110: Printing A Sub Address Box List
Using Convenient Fax Functions > Sub Address Box Function Deleting Document Box. 10:10 Document Box. 10:10 Sub Address Box Box:Box doc00006420100908144604 Menu Cancel Next > Menu Cancel < Back Print Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described.
Page 111: Sub Address Transmission
Using Convenient Fax Functions > Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.
Page 112 Using Convenient Fax Functions > Sub Address Box Function Configure the function. Display the screen. Ready to send. 10:10 On Hook Sub Address Detail Settings 1234567890 Pause Space Backspace Menu Next Dest. Cancel Enter the sub address. 10:10 Ready to send. 10:10 FAX - Sub Address Sub Address - Sub Address...
Page 113 Using Convenient Fax Functions > Sub Address Box Function Send Start. Ready to send. 10:10 On Hook Sub Address Detail Settings 1234567890 Pause Space Backspace Menu Next Dest. Cancel Check the destination and press the Start key. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number.
Page 114: Polling Communication
Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
Page 115 Using Convenient Fax Functions > Polling Communication Configure the function. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Document Box - Polling Box Polling Box - Delete Transmitted File Delete Transmitted File Overwrite Setting Permit < Back Cancel Overwrite Setting To allow overwriting, set this option to [Permit]. Use the procedure below to overwrite the existing document if the same name is added to the new file.
Page 116 Using Convenient Fax Functions > Polling Communication Using Polling Transmission Press the Document Box key. Place the originals. Display the screen. Document Box. 10:10 Document Box. 10:10 Polling Box test Job Box Removable Memory Sub Address Box Polling Box Menu Cancel Store File Select the functions...
Page 117: Cancelling Polling Transmissions
Using Convenient Fax Functions > Polling Communication Function Description Functions Original Size Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. Orig. Orientation To ensure that the originals are stored in the correct orientation, this indicates which end of the original is the top.
Page 118: Polling Reception
Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
Page 119: Specifying Destination
Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Press the FAX key. Turn on polling reception. Use [ ] or [ ] to scroll up and down.
Page 120 Using Convenient Fax Functions > Polling Communication Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function.
Page 121: Printing From A Polling Box
Using Convenient Fax Functions > Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box. Display the screen. Document Box. 10:10 Job Box Removable Memory Sub Address Box Polling Box Select the original. Document Box.
Page 122: Checking Details
Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. Display the screen. Document Box. 10:10 Job Box Removable Memory Sub Address Box Polling Box Select the original. Document Box.
Page 123: Deleting Originals In A Polling Box
Using Convenient Fax Functions > Polling Communication Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE If Delete Transmitted File is set to [On], originals are automatically deleted following polling transmitted.
Page 124: Encryption
Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.
Page 125 Using Convenient Fax Functions > Encryption For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily. NOTE Up to 20 encryption keys can be registered. Display the screen.
Page 126: Changing And Deleting Registration Contents Of Encryption Key
Using Convenient Fax Functions > Encryption Changing and Deleting Registration Contents of Encryption Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Common Encryption Key Registration...
Page 127: Using The Encrypted Transmission
Using Convenient Fax Functions > Encryption Finish changing/deleting. System Menu/Counter. 10:10 TX/RX Common - Encryption Key Registration Key01 Key02 Key03 Key04 Menu Press [End]. Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys.
Page 128 Using Convenient Fax Functions > Encryption Turn on encrypted transmission. Display the screen. 10:10 Ready to send. 10:10 FAX - Detail Settings On Hook Sub Address Detail Settings TX Start Speed 33600bps 1234567890 Pause Space Backspace Encrypted Transmission Menu Next Dest. Cancel Select [On] for encryption.
Page 129 Using Convenient Fax Functions > Encryption Select the encryption box. 10:10 10:10 Encrypted Transmission - Encryption Box Detail Settings - Encrypted Transmission Encryption Encryption Key No. Encryption Key: 01 Encryption Box Cancel Cancel 10:10 10:10 Detail Settings - Encrypted Transmission Encrypted Transmission - Encryption Box No.
Page 130: Setting The Encrypted Reception
Using Convenient Fax Functions > Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving system, follow the steps below. Register the encryption key ahead of time. Register the encryption key that you decided upon with the sender. For the procedure for registering an encryption key, refer to Registering an Encryption Key on page 6-36.
Page 131: Network Fax
Using Convenient Fax Functions > Network FAX Network FAX The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...
Page 132: Setup
Using Convenient Fax Functions > Network FAX Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide.
Page 133: Installing The Network Fax Driver
Using Convenient Fax Functions > Network FAX Installing the Network Fax Driver The procedure for installing the Network Fax Driver is explained below. (The screens in Windows 7 are shown.) NOTE Plug and Play is disabled on this device when in Sleep. Wake the device from Low Power Mode or Sleep before continuing.
Page 134: Finish The Installation
Using Convenient Fax Functions > Network FAX Select FAX Driver. Remove the checkmark. Remove the [KX DRIVER] checkmark, select the [FAX Driver] checkbox, and click [Next >]. NOTE If the machine is not turned on, it will not be found. If the machine is not found, make sure the machine and your computer are connected via the network, make sure the machine is turned on, and click [Refresh].
Page 135: Basic Transmission
Select [Print] from the File menu. The Print dialog box for the application that you are using will appear. Select settings in the Print dialog box. Select the product name of the machine (Kyocera XXX XXX NW-FAX) to be used in the printer name list. Set the print range and other settings.
Page 136 Using Convenient Fax Functions > Network FAX Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 6-50.
Page 137 Using Convenient Fax Functions > Network FAX Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this operation. To use the Address Book, click [Select from Address Book] and select the destination.
Page 138: Configuring The Driver Default Settings
Using Convenient Fax Functions > Network FAX Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers].
Page 139: Default Settings Dialog Box
Using Convenient Fax Functions > Network FAX Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Click the Start button on the taskbar, click Control Panel, and then click View devices and printers.
Page 140 Using Convenient Fax Functions > Network FAX (2) Cover Page Tab Item Description Attach Cover Page Check the checkbox when you want to add a cover page to checkbox your transmission. (3) Authentication Tab Item Description User Login checkbox If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired.
Page 141 Using Convenient Fax Functions > Network FAX (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered.
Page 142: Changing Transmit Settings
Using Convenient Fax Functions > Network FAX Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book NOTE There are three types of Address Books from which you can select the party to transmit to.
Page 143 Using Convenient Fax Functions > Network FAX Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select a group of destinations, select Group from the filter's drop-down menu. Select the desired destination and click on the Add>...
Page 144 Using Convenient Fax Functions > Network FAX (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Open the Option Settings dialog box. Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialog box.
Page 145 Using Convenient Fax Functions > Network FAX (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for Attach Cover Page in the Cover Page tab.
Page 146: Using Cover Pages
Using Convenient Fax Functions > Network FAX Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
Page 147 Using Convenient Fax Functions > Network FAX Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Open the Transmit Settings dialog box. Perform Steps 1 to 7 of the Basic Transmission method given on page 6-47 to display the Transmit Settings dialog box.
Page 148 Using Convenient Fax Functions > Network FAX Add the destination to the destination list. Add this information to the Destination List by clicking on the Add to Destination List button. To change the recipient information of a destination that has been added to the Destination List, select the destination to be changed and click on the Edit button.
Page 149 Using Convenient Fax Functions > Network FAX Attach a Cover Page. Click on the Cover Page tab and place a check in the Attach Cover Page checkbox. Select the Cover Page to be attached. Select a Cover Page template from the Cover Page Templates list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.
Page 150 Using Convenient Fax Functions > Network FAX Edit the Message. Click on the Edit Message button. Enter the message to be added to the Cover Page and click on the OK button. Item Description Message A maximum of 1,000 characters can be entered. Transmit.
Page 151: Cover Page Registration (Default Settings)
Using Convenient Fax Functions > Network FAX Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
Page 152 Using Convenient Fax Functions > Network FAX Check the contents of the Cover Page. Click on the Preview button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the button.
Page 153 Using Convenient Fax Functions > Network FAX Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to (4) Sender Information Tab on page 6-53. Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
Page 154 Using Convenient Fax Functions > Network FAX Enter the characters. From the Menu bar, click on Insert and then Textbox and then position the textbox and enter the characters. Position the field box. From the Menu bar's Insert menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of...
Page 155 Using Convenient Fax Functions > Network FAX Menu Item Template Display Inserted Information Sender Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone...
Page 156: Transmission Control
Using Convenient Fax Functions > Network FAX Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.
Page 157: Using A Connected Telephone
Using a Connected Telephone This chapter explains the following topics: FAX/TEL Auto Switch Reception ........................7-2 FAX/Answering Machine Auto Switch Reception ....................7-4 DRD Reception (Available for inch versions only) ..................... 7-6 Manual Send ..............................7-8 Manual Reception .............................. 7-9 Remote Switch Function ..........................
Page 158: Fax/Tel Auto Switch Reception
Using a Connected Telephone > FAX/TEL Auto Switch Reception FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
Page 159 Using a Connected Telephone > FAX/TEL Auto Switch Reception The telephone rings. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE You can change the number of times the ringing tone rings.
Page 160: Fax/Answering Machine Auto Switch Reception
Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
Page 161 Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.
Page 162: Drd Reception (Available For Inch Versions Only)
Using a Connected Telephone > DRD Reception (Available for inch versions only) DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
Page 163 Using a Connected Telephone > DRD Reception (Available for inch versions only) Answer the call. The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually.
Page 164: Manual Send
Using a Connected Telephone > Manual Send Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination. Lift the handset, and dial the number of the receiving system.
Page 165: Manual Reception
Using a Connected Telephone > Manual Reception Manual Reception Use this method when you want to receive originals after talking to the person at the sending system. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.
Page 166: Remote Switch Function
Using a Connected Telephone > Remote Switch Function Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.
Page 167: Checking Transmission Results And Registration Status
Checking Transmission Results and Registration Status This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............8-2 Checking FAX Job History ..........................8-3 Displaying Job Log Screen ........................8-3 Printing Administrative Reports .......................... 8-4 Send Result Reports ..........................
Page 168: Various Tools For Checking Transmission Results And Registration Status
Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Tool Display Contents to Timing of Check Reference Location Check...
Page 169: Checking Fax Job History
Checking Transmission Results and Registration Status > Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account ID.
Page 170: Printing Administrative Reports
Checking Transmission Results and Registration Status > Printing Administrative Reports Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.
Page 171: Report For Job Canceled Before Sending
Checking Transmission Results and Registration Status > Printing Administrative Reports With transmitted image Without transmitted Send Result Report Send Result Report Completed Completed Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. Display the screen.
Page 172: Fax Rx Result Reports
Checking Transmission Results and Registration Status > Printing Administrative Reports FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting FAX Receipt Result by E-mail on page 8-10.) Display the screen.
Page 173: Activity Report
Checking Transmission Results and Registration Status > Activity Report Activity Report Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received.
Page 174: Automatic Printout
Checking Transmission Results and Registration Status > Activity Report Press [Outgoing FAX Report] to print the sent fax report, and press [Incoming FAX Report] to print the received fax report. FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. Display the screen.
Page 175: Status Page
Checking Transmission Results and Registration Status > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen.
Page 176: Reporting Fax Receipt Result By E-Mail
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error and Forward Only].
Page 177 Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail Select the destination. Select from the address book System Menu/Counter. 10:10 System Menu/Counter. 10:10 RX Result Report - RX Result Report Type RX Result Report Type - E-mail Print Report E-mail Cancel...
Page 178: Confirmation Screen Of Destinations
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the Start key. For details, refer to Dest. Check before Send in the machine’s Operation Guide. Follow the steps below to confirm the destinations.
Page 179 Checking Transmission Results and Registration Status > Confirmation Screen of Destinations Press [Check]. Check the destinations and press [Check]. 10:10 Destinations Check 3333 3333 44444 44444 99999 99999 Menu Cancel Check When you have finished checking all destinations, press [Check]. Press the Start key.
Page 180: Fax Settings
Fax Settings This chapter explains the following topics: Default fax settings ............................9-2 Operation method ............................ 9-2 System Menu Settings ..........................9-3 Report ..............................9-4 Cassette/MP Tray Settings ........................9-5 Common Settings ............................ 9-5 FAX ................................9-6 Adjustment/Maintenance ......................... 9-9 Transmission Restriction ..........................
Page 181: Default Fax Settings
Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as follows: Display the screen. NOTE If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
Page 182: System Menu Settings
Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the Operation Guide for the machine. Item Description Reference Page Report Print reports to check the machine settings and status.
Page 183: Report
Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Description Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc.
Page 184: Cassette/Mp Tray Settings
Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 3. Cassette1 (to 3) Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 and 3). IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax reception.
Page 185: Fax
Fax Settings > Default fax settings Paper Output Item Description Paper Output Select output tray respectively for copy jobs, print jobs from Job Box, computers, and FAX RX data. Value: Inner Tray, Finisher Tray, Job Separator Tray NOTE: If the optional document finisher has been installed, [Inner Tray] will change to [Finisher Tray].
Page 186 Fax Settings > Default fax settings Item Description Dialing Mode(Inch version Select the telephone line according to the type you are contracted with. Please note that only) selecting a wrong telephone line will prevent you from sending fax. Value: Tone(DTMF), Pulse(10PPS) This item is included in the Quick Setup Wizard.
Page 187 Fax Settings > Default fax settings Item Description 2 in 1 Print When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. Value: On, Off For details, refer to 2 in 1 Print on page 5-9.
Page 188: Adjustment/Maintenance
Fax Settings > Default fax settings Forward Settings When you have received a fax, you can forward the received image to other faxes and computers or specify a number of copies. For details, refer to Memory Forwarding on page 6-2. Adjustment/Maintenance Adjust printing quality and conduct machine maintenance.
Page 189: Transmission Restriction
Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Page 190: Registering Permit Fax No
Fax Settings > Transmission Restriction Prerequisites Reception Rejection Requirements • Register Reject FAX numbers.* • The sender’s Local FAX Number Reception Rejection (Refer to Registering Reject FAX is not registered. No. on page 9-14.) • The sender’s Local Fax Number •...
Page 191: Changing And Deleting Permit Fax No
Fax Settings > Transmission Restriction Add a permit fax number. System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Restriction TX/RX Restriction - Permit No. List TX Restriction 6764 RX Restriction Permit No. List Permit ID List < Back Menu System Menu/Counter.
Page 192 Fax Settings > Transmission Restriction Change/Delete. Changing System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Restriction TX/RX Restriction - Permit No. List TX Restriction 6764 RX Restriction Permit No. List Permit ID List < Back Menu System Menu/Counter. 10:10 TEL Number:001 6764831 Pause...
Page 193: Registering Reject Fax No
Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application System Menu/Counter.
Page 194: Changing And Deleting Reject Fax No
Fax Settings > Transmission Restriction Changing and Deleting Reject FAX No. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter. 10:10 System Menu Send Document Box Favorites/Application System Menu/Counter. 10:10 TX/RX Common Transmission Reception TX/RX Restriction <...
Page 195: Registering Permit Id No
Fax Settings > Transmission Restriction Deleting System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Restriction TX/RX Restriction - Reject No. List Reject No. List 6543 Unknown Number Reception Reject < Back Menu Use [ ] or [ ] to scroll up and down. Select Reject FAX No.
Page 196: Changing And Deleting Permit Id No
Fax Settings > Transmission Restriction Add a Permit ID No. System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Restriction TX/RX Restriction - Permit ID List TX Restriction 1111 RX Restriction Permit No. List Permit ID List < Back Menu System Menu/Counter.
Page 197 Fax Settings > Transmission Restriction Change/Delete. Changing System Menu/Counter. 10:10 System Menu/Counter. 10:10 FAX - TX/RX Restriction TX/RX Restriction - Permit ID List TX Restriction 1111 RX Restriction Permit No. List Permit ID List < Back Menu System Menu/Counter. 10:10 ID:111 (0000 - 9999) Cancel...
Page 198: Setting Send Restriction
Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Display the screen.
Page 199: Setting Reception Restriction
Fax Settings > Transmission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected.
Page 200: Unknown Number Reception
Fax Settings > Transmission Restriction Unknown Number Reception Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction. To change the reception restriction for the unknown fax number, follow the steps below. Display the screen.
Page 201: Unusable Time
Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.
Page 202 Fax Settings > Unusable Time Configure the function. Set the unusable time System Menu/Counter. 10:10 System Menu/Counter. 10:10 Date/Timer - Unusable Time Unusable Time - Settings Unusable Time 00:00 - 00:00 Unlock code 0000 Cancel Cancel < Back System Menu/Counter. 10:10 System Menu/Counter.
Page 203: Account Management
Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
Page 204: Logging In When User Accounting Has Been Enabled
Fax Settings > Account Management • Broadcast transmission • Sub address transmission • Output from Sub address Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Network FAX transmission When job accounting has been enabled, batch transmission function works only for communication to be performed for the same Account ID.
Page 205: Simple Login
Fax Settings > Account Management Log in. Enter login user name and password. 10:10 Login User Name Keyboard 2500 Login Password Keyboard **** Menu Login NOTE If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the authentication destination. Simple Login Select the user to login.
Page 206: Logging In When Job Accounting Has Been Enabled
Fax Settings > Account Management Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login Enter the account ID. Enter the account ID. 10:10 Enter the account ID.
Page 207: 10 Troubleshooting
10 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................10-2 Responding to an Attention Indicator Flashes ....................10-2 Precautions When Turning Power OFF ......................10-3 Messages ................................. 10-4 Error Code List ..............................10-6 Troubleshooting ............................... 10-9 10-1...
Page 208: Indicators During Sending/Receiving Operation
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The Processing and Memory indicators show the fax transmission status. • The processing indicator blinks during fax transmission and reception. • The Memory indicator blinks when source data is being stored in memory for memory transmission. •...
Page 209: Precautions When Turning Power Off
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically receive a fax when the main power switch is turned off. Before turning off the main power switch, press the Power key on the operation panel.
Page 210: Messages
Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to Error Code List on page 10-6 for a description. To print the sent/ receipt result report, refer to Send Result Reports on page 8-4 and FAX RX Result Reports on page 8-6.
Page 211 Troubleshooting > Messages Message Checkpoint Corrective Action Reference Page Restricted by Job Accounting. ― Fax transmission is prohibited by Job Refer to the Cannot print. Accounting. No further operation is machine’s possible. Press [End]. The job is Operation canceled. Guide. Check the setting for Job Accounting.
Page 212: Error Code List
Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
Page 213 Troubleshooting > Error Code List Error Code Possible Cause/Action U01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.
Page 214 Troubleshooting > Error Code List Error Code Possible Cause/Action U04100 Recipient machine is not equipped with a sub address box function, or the sub address does not match. U04200 Encrypted transmission was canceled because the specified box is not registered. U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function.
Page 215: Troubleshooting
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Checkpoint Corrective Action Reference Page Cannot send document. Is the modular cord connected Connect the modular cord correctly. ―...
Page 216 Troubleshooting > Troubleshooting Symptom Checkpoint Corrective Action Reference Page Cannot output from a Sub Is the box password been set? Enter the correct box password. 6-13 Address Box. Cannot use polling reception. Is polling transmission being Check with the recipient. ―...
Page 217: 11 Appendix
11 Appendix This chapter explains the following topics: Character Entry Method ............................ 11-2 Specifications ..............................11-5 Menu Map ................................. 11-7 Received FAX Sizes and Paper Priority (Inch Model) ..................11-12 Received FAX Sizes and Paper Priority (Metric Model) .................. 11-15 11-1...
Page 218: Character Entry Method
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout.
Page 219 Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: Del. Cancel < Back Next > GB0057_E02 Number/Symbol Entry Screen Add - Name Input: Limit: Symbol Del. " & Cancel < Back Next > GB0057_E03 Display/Key Description [ ]/[ ] To enter a number or symbol not shown in the keyboard, press the...
Page 220: Entering Characters
Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). Add - Name Add - Name 1, 3 Input: Input: List Limit: Limit: Del. Del. Cancel < Back Next > Cancel <...
Page 221: Specifications
Appendix > Specifications Specifications NOTE Specifications are subject to change without notice. FAX function Item Description Type Optional FAX kit Compatibility Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme...
Page 222 Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T or 100BASE-TX Operating system Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008 and Windows 7 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 ×...
Page 223: Menu Map
Appendix > Menu Map Menu Map One Touch Key (page 3-6) Address Book (page 3-4) Ext. Address Book (refer to Command Center RX User Guide) Add Dest. (page 3-2) Functions Original Size (page 4-8) Original Orientation (page 4-9) Mixed Size Originals (page 4-9) 2-sided/Book Original (page 4-10) Sending Size (page 4-11) FAX TX Resolution (page 4-12)
Page 224 Appendix > Menu Map Menu Manual RX (page 5-7) Outgoing FAX Log (page 8-7) Incoming FAX Log (page 8-7) Outgoing FAX Report (page 8-7) Incoming FAX Report (page 8-7) Toner Status (refer to the machine’s Operation Guide) Paper Status (refer to the machine’s Operation Guide) Removable Memory (refer to the machine’s Operation Guide) USB Keyboard (refer to the machine’s Operation Guide) Staple (refer to the machine’s Operation Guide)
Page 225 Appendix > Menu Map Report (page 9-4) Report Print (page 9-4) Status Page (page 8-9) Font List (refer to the machine’s Operation Guide) Network Status (refer to the machine’s Operation Guide) Service Status (refer to the machine’s Operation Guide) Accounting Report (refer to the machine’s Operation Guide) Sub Address Box List (page 6-22) FAX List (Index) (page 2-11) FAX List (No.) (page 2-11)
Page 226 Appendix > Menu Map Copy (refer to the machine’s Operation Guide) Send (refer to the machine’s Operation Guide) Document Box Sub Address Box (page 6-13) Job Box (refer to the machine’s Operation Guide) Polling Box (page 6-26) FAX (page 9-6) TX/RX Common Encryption Key Registration (page 6-36) (page 9-6)
Page 227 Appendix > Menu Map Printer (refer to the machine’s Operation Guide) System (refer to the machine’s Operation Guide) Date/Timer Date/Time (page 1-10) Date Format (refer to the machine’s Operation Guide) Time Zone (page 1-10) Auto Panel Reset (refer to the machine’s Operation Guide) Panel Reset Timer (refer to the machine’s Operation Guide) Low Power Timer (refer to the machine’s Operation Guide) Auto Sleep (refer to the machine’s Operation Guide)
Page 228: Received Fax Sizes And Paper Priority (Inch Model)
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size LT-R...
Page 229 Appendix > Received FAX Sizes and Paper Priority (Inch Model) NOTE The abbreviations denote the following paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 5-10.) If [All Media Types] is selected, a paper type cannot be specified for fax printouts.
Page 230 Appendix > Received FAX Sizes and Paper Priority (Inch Model) Reduced RX Sizes Received FAX Size LT-R ST-R LT-R *,** LT-R LT-R LT-R LT-R *,** ST-R ST-R ST-R Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
Page 231: Received Fax Sizes And Paper Priority (Metric Model)
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size A4-R...
Page 232 Appendix > Received FAX Sizes and Paper Priority (Metric Model) Paper orientation is different from the received document. The image is printed after being rotated 90°automatically. ** Folio size original is reduced to match A4 size paper. : indicates print output on two sheets. NOTE The abbreviations denote the following paper sizes.
Page 233 Appendix > Received FAX Sizes and Paper Priority (Metric Model) Reduced RX Sizes Received FAX Size A4-R A5-R A4-R A4-R B5-R A4-R A4-R *,** A4-R A4-R *,** A4-R B5-R B5-R B5-R B5-R B5-R *,** *,** *,** *,** *,** B5-R *,** A5-R A5-R A5-R...
Page 234: Index
Index ECM 2-4, ECM RX ECM TX Numerics E-mail Notice 2 in 1 Print Job Finish Notice 4-22 Reporting FAX Receipt Result 8-10 Encrypted Communication 6-36 Account Management 9-24 Encryption Communication Address Book 2-2, Changing and Deleting Registration Contents of Adding a contact Encryption Key 6-38...
Page 235 Network FAX 6-43 Received FAX Sizes and Paper Priority 11-12, 11-15 Basic Transmission 6-47 Receiving Mode 5-2, Configuring the Driver Default Settings 6-50 Reception Date/Time Flow of Receiving 6-43 Redial 3-10 Flow of Sending 6-43 Changing Retry Times Installing the Network Fax Driver 6-45 Reduced Reception Setup...
Page 236 Telephone Line 1-7, Time 1-10, Touch Panel Transmission Restriction 9-10 Communication Establishing Requirements 9-10 Permit FAX No. 9-11 Permit ID No. 9-16 Prerequisites 9-10 Reception Rejection Requirements 9-11 Reception Restriction Setting 9-20 Reject FAX No. 9-14 Send Restriction Setting 9-19 Unknown Number Reception 9-21 Troubleshooting...
Page 238 Rev.4 2012.3 5JRKMEN004...

This manual is also suitable for:

Fs-6530mfp Fs-c8520mfp Fs-c8525mfp

Kyocera FS-6525MFP Operation Manual

1 Before Using the Fax Machine

2 Registering Destinations

3 Methods for Entering the Destination

4 Sending Faxes

5 Receiving Faxes

6 Using Convenient Fax Functions

7 Using a Connected Telephone

8 Checking Transmission Results and Registration Status

9 Fax Settings

10 Troubleshooting

11 Appendix

Quick Links

Troubleshooting

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Summary of Contents for Kyocera FS-6525MFP