We cannot be held liable for any problems arising from the use of this product, regardless of the information herein. Regarding Trademarks KPDL is a trademark of Kyocera Corporation. Microsoft®, Windows®, Windows 7®, Windows Vista®, Windows XP®, Windows Server®, Word®, and Powerpoint® are registered trademarks of Microsoft Corporation in the U.S. and/or other countries.
Printing a Proof and Hold Job ....................9-2 Private Print ..........................9-2 Storing a Private Print Job ....................... 9-3 Job Name ............................9-3 Don’t Use Application Name ....................9-3 Overwrite Job Name ........................ 9-3 Selecting a Job Name ......................9-4 Chapter 10 Advanced Prologue/Epilogue ........................
1 Installation A printer driver is an application that manages communication between a printer and your computer. Once installed, the printer driver settings must be configured in the printer Properties and Printing Preferences. Note: In Windows operating systems, you must be logged in with administrator rights to install the printer driver.
Installation Express Mode Installation Installing in Express Mode on page 1-3 Custom Mode Installation Installing in Custom Mode with a Network Connection using Discover page 1-4 Installing in Custom Mode with a USB Connection using Discover on page 1- Installing in Custom Mode with a Network Connection using Custom Select on page 1-7 Installing in Custom Mode with a USB Connection using Custom Select page 1-8...
Installation Installing in Express Mode This section describes the express installation procedure of the driver software in Windows operating systems. Ensure that your printer and computer are turned on and connected by USB or network cable. Note: In Windows 7 and Windows Vista with a USB connection, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web.
Installation Show Quick Print Tab This selection lets you define basic print options into group profiles that can be accessed easily. The Show Quick Print tab option also appears in the Administrator Settings in Device Settings. Device Settings Select the Device Settings check box to open Device Settings where you can choose installed options for your printing system.
Installation If you only select software packages from the Utility tab, you will skip to the Confirm Settings page. On the Printer Settings page, you can assign a name for your printing system. You can also choose to share this printer with others or set this printer as the default printer.
Installation On the Installation Method page, select Custom Mode. The Discover Printing System page opens, searching for your printing system. The Discover button is automatically selected. Select your device and click Next. If Discover does not find your printing system, a message appears. Remove and reinsert the USB cable, and ensure it is connected properly.
Installation Installing in Custom Mode with a Network Connection using Custom Select This section describes the custom installation procedure of the driver software in Windows operating systems using a network connection. Ensure that your printer and computer are connected to a network. On the Installation Method page, select Custom Mode.
Installation Select the Device Settings check box to open Device Settings where you can choose installed options for your printing system. (The Device Settings check box appears only in Windows XP.) When the installation completes successfully, click Finish to exit the installation wizard.
Installation On the Confirm Settings page, click Install if the settings are correct. Click Back to correct the settings. Note: If the Hardware Installation warning dialog box appears, click Continue Anyway. The Installation Completed page appears displaying the following driver options.
Installation The Add Printer Wizard The Add Printer Wizard displays a series of pages that guide you through printer installation. You are prompted to make installation choices on each page. Installing a Printer Driver in Windows 7 and Windows Vista This section describes how to install a printer driver using the Add Printer Wizard in Windows 7 and Windows Vista.
Installation Changing the Default Driver Settings Default driver settings apply to print jobs initiated from any application, but they are overwritten by setting changes made within each application. Click Start and click Devices and Printers (Windows 7 and Windows Server 2008), or click Control Panel and double-click Printers (Windows Vista), or Printers and Faxes (Windows XP and Windows Server 2003).
2 Device Settings In Device Settings, you can select installed printing system options so the associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently.
Device Settings such as input devices. When your computer is connected to the printing system through a TCP/IP or WSD port, the Auto Configure button appears in Device Settings. Auto Configure varies by operating system, see Enabling Auto Configuration for details. Not all installed devices are detected by using Auto Configure.
Device Settings Install optional DIMM memory in the printing system. In Device Settings > Memory, type or select the amount of total installed memory by clicking the up and down arrows until the text box shows the correct number of megabytes (MB). If your printing system includes the Auto Configure feature, you can use it to obtain information about the memory size.
Device Settings Show Quick Print Tab This option lets you control the display of the Quick Print tab. You can define basic print options into group profiles for improved accessibility. With a cleared check box for Show Quick Print tab, the tab does not appear in the Printing Preferences dialog box.
Device Settings selected, this setting prompts you to enter a password and confirm the password. This password protection blocks access to all Administrator Settings options. Setting the Administrator Password You can set a password to prevent unauthorized changes in the Administrator Settings dialog box.
Device Settings This option provides a cryptographic hash function with a 128 bit hash value. It adds security and protection against Gateway Load Balancing Protocol (GLBP)-spoofing software. SHA1 This option produces a message digest that is 160 bits long. SHA1 is the successor to MD5.
Device Settings The administrator can also set a password that is required to temporarily unlock a feature. In a client/server environment, this feature is unavailable to a client logged in as a restricted user. Lock Settings Options The Lock Settings tab displays driver settings that an administrator can lock. Once locked, user changes are restricted and the settings are applied to all print jobs.
Device Settings Users added in the printer driver must also be manually registered at the printing system’s operation panel. User Login Options User login settings selected in the driver are applied to every print job sent from your computer. Use specific name This option can be used to specify a name and password to use the same User login for every print job.
Device Settings Select a User Login option: Use specific name Prompt for name The remaining User Login options become available when you create a login user name list. Note: If you select the Use specific name or Prompt for name option, proceed to step 5.
Device Settings Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user is prompted to enter a Job accounting ID. Prompt for account ID and validate Select this option to prompt for an account ID that is saved in the driver.
Device Settings For some options, when the Print Options dialog box appears, type or select an account ID, and click OK. Policy Manager Policy Manager is a server-based application that provides centralized user authentication, authorization, user access control, and secure pull printing features.
Device Settings You can select No notification message for policy conflicts if you do not want a message to appear when policy conflicts occur during printing. When selected, choose a printing result: Continue printing Applies the policy and prints the job Cancel printing Cancels the print job A restricted user in a client/server environment can click Reset to change the...
Device Settings Identification Identification lets you identify your print job with a User name and Department information, to a maximum of 31 characters. They can appear in the Operation panel message, or User name can be used to identify a print job stored on RAM disk memory.
Device Settings PDL (Page Description Language) A Page Description Language (PDL) specifies the contents and layout of a printed page. In Device Settings, you can choose from PCL XL, (Printer Command Language XL), PCL 5e, KPDL (an emulation of PostScript printing), or PDF (Portable Document Format).
Device Settings saved as PDF retain their original appearance, and can be viewed and printed with Adobe Reader on Windows, Mac OS, and UNIX platforms. For a document using mixed paper sizes, all pages in the PDF use the size of the first page.
Device Settings If you select PDF, you can select from the available PDF Settings. Click OK in the PDL Settings and Properties dialog boxes. PDF Options You can select PDF options if you have installed the Output to PDF plug-in. The PDF Settings dialog box contains the following options: PDF Settings Embed fonts...
Device Settings Type a User password. The user password must be entered at the time the PDF document is opened. This password must be different from the owner password. Print and Save Settings This option lets you print and save a document as a PDF file. Save to file only A PDF file is created and saved locally.
Device Settings written for the Windows Presentation Foundation (WPF) architecture. PCL and KPDL are not compatible with an XPS environment. Therefore, an XPS driver supports a single PDL setting. The XPS driver can be installed from the Product Library disc. In the Installation Method menu, click Custom Mode, and on the Custom Installation page, select KX XPS DRIVER.
Note: To remove the Output to PDF module, PDF must not be selected in the PDL Settings dialog box. In Device Settings, click Kyocera logo > Plug-in. Select a plug-in module from the list and click Delete, then Yes. Click OK in all dialog boxes.
3 Quick Print In the Quick Print tab, you can apply basic print settings to print jobs. Any Quick Print settings can be saved as a group, called a profile, and applied to any print job. Profiles support common printing tasks. The administrator can set the view of the Quick Print tab through the Installation process, or in Device Settings >...
Quick Print This icon changes the ordering of the printed pages. The page ordering sequence can either be 123, 123, or 111, 222 and so on. You can also reverse the order of the printed pages (321, 321) by selecting the Reverse check box in the Basic tab.
Quick Print Turn the short edge of the page to view the content. Multiple Pages per Sheet Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased.
Quick Print Profiles In Profiles, you can save printer driver settings as a profile. You can select multiple options in any Printing Preferences tabs, save them as a profile, and use all of them at once when you apply the profile. The profiles list always includes a Factory Default profile that returns the driver options to their default settings.
Quick Print Click Apply to use the selected profile for the current print job, or click OK to close the dialog box. Note: To reset the printer driver to default settings, select the Factory Default profile, and click Apply. This clears the settings of a selected profile. You can remove a profile by selecting it in the Select profile list and clicking Delete.
Quick Print In the Export Profile dialog box, name and save the profile. Click OK to close the Profiles dialog box. Application Based Printing An administrator can associate a profile with an application so that all printing from the application uses the same profile settings. This makes profiles easier to use and ensures consistent printing from an application.
Quick Print Select an association to edit and click Edit to open the Edit Association dialog box. Change desired settings under Association name, File name, or Profile. Click OK in the Edit Association and Application Based Printing dialog boxes to save the revised association. Printer Driver...
4 Basic In the Basic tab, you can specify the most commonly used printer driver settings. Basic Settings The Basic tab contains several settings for the most commonly used printing tasks. Print size This setting sets the size of the area that the printer prints to, regardless of the actual paper size that is used by the printing system.
Basic Orientation These settings specify the paper orientation of the print job. If Rotated is selected, the print job orientation is rotated 180 degrees. Copies This setting specifies the number of copies to print. For collating multiple copies, select Collate. If Reverse is selected, the printed pages appear in reverse order.
Basic in the application (the size of the original) then, in most cases the Print size is ignored and the document is printed based on its original size. You can create a page size with your chosen dimensions for printing on non- standard size paper.
Basic Flip on short edge Turn the short edge of the page to view the content. Flip on long edge Flip on short edge Printing in Duplex Mode You can print on both sides of each page. In the Basic tab, select Print on both sides. Select either Flip on long edge or Flip on short edge.
Basic With Collate selected, the driver prints the complete job set by set. With Collate cleared, it prints each page by set. For example, with Collate selected, three copies of a five-page document output as pages one through five in succession, three times.
Device Settings screen. Click the logo to open the About dialog box that displays the driver version number and driver plug-in information. Displaying Version Information In Device Settings or any tab, click Kyocera logo > Version to view the following driver information: File Name...
5 Layout In the Layout tab, you can arrange document data on printed pages without affecting the original document. Multiple Pages per Sheet Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased.
Layout Click OK to return to the Print dialog box. Click OK to start printing. Scaling Scaling increases or decreases text and graphics on a page. You can also select a gutter setting in the Finishing tab that enlarges the margins to accommodate stapling or manual hole punching.
Layout Poster The Poster feature lets you create a document to a size that is larger than the paper your printer can support. You can print a poster, or banner, up to 25 times larger than the original document. Segments of the poster document are printed on several sheets of paper and with the assistance of poster settings, you can reassemble the sheets easily to create a poster.
Layout Click Poster Settings to select options in any combination. These options ensure a precise assembly of the pages to create the poster. In Print format, select one of the options for a finished print format. Click OK to return to the Print dialog box. Click OK to start printing.
6 Finishing In the Finishing tab, you can specify document finishing features such as creating a gutter and stapling. Separation The Separation feature stacks print jobs so that one print job can be distinguished from another. There are two separation methods: Rotate Copies and Offset Jobs.
Finishing Select a number of copies greater than 1. In Finishing > Separation, select Rotate copies. Click OK to return to the Print dialog box. Click OK to start printing. Offset Jobs The Offset jobs feature physically shifts each print job in the output tray. To ensure consistent offset stacking, all users printing to the same printing system should select Offset jobs as the default setting.
Finishing B5 (JIS) and B4 (182 x 257 mm and 257 x 364 mm) Letter and Legal (8.5 x 11 in. and 8.5 x 14 in.) Letter and Ledger (8.5 x 11 in. and 11 x 17 in.) 16K and 8K (197 x 273 mm and 273 x 394 mm) Setting the Finishing Edge You can align the matching sides of two different page sizes in a document.
Finishing The top two settings (A4/Letter) are for the smaller size paper in the mixed page document. The second row of settings (A3/Legal/Ledger) is for the larger size paper in the mixed page document. Note that a change to one custom Finishing edge setting adjusts other selections to make them compatible with the change.
Finishing automatically updated to the first available output tray that supports the selected finishing option. Staple selects the Destination automatically. If the Finishing options are changed, the Destination selection is not affected. Finishing edge should be selected before any other features in the Finishing tab.
Click Custom Quality to open a settings dialog box with selections for a more refined resolution. Resolution can be set to Fast 1200 (unavailable for the PCL 5e Page description language), or 600 dpi. Kyocera image refinement smoothes the edges of text and vector graphics and can be set to On, or Off.
Imaging Selecting EcoPrint EcoPrint changes toner saturation in the printed job, making the entire print image, including text and graphics, appear lighter. The amount of toner varies based upon your printing system model and the type of data printed (text, graphics, or both).
Imaging This method is best suited for large documents or print jobs using multiple fonts and font sizes. Print speeds are faster because of the optimization features in this setting. The repetition of similar font data sent to the printing system is reduced, thereby increasing the print speed.
Imaging In the Fonts Substitution dialog box, the System fonts list shows the fonts installed on your computer. The Available device fonts list shows the printing system fonts. Select the system font, and then the available device font to be substituted. Click OK to save your settings.
Imaging In Imaging > Graphics settings, select Pattern scaling settings. Auto (default setting) This setting prints patterns and fills to match the on-screen appearance. Coarse This setting prints patterns and fills with the fewest number of lines, patterns, or dots. Coarse is the same as Auto when PCL XL or PCL 5e is selected in the PDL Settings dialog box.
Imaging Optimization Optimization is a process or methodology of improving a printing system's function or effectiveness. In Imaging > Graphics Settings, select Optimization. The settings are available when KPDL is selected in the PDL Settings dialog box. Fast printing This setting increases print speed and decreases spool size. It delivers images in binary format.
Imaging Sets the angle at which rows are aligned. Set the range from -180 to 180 degrees. Shape Select the shape of the halftone dot: Ellipse Resists optical jump. An optical jump occurs when an area of an image suddenly become darker. An ellipse shape provides a smooth gradation of tones.
Imaging mid-level setting. Adjusting contrast is useful if graphic images are printing too gray, or too black and white. Click OK to save your grayscale adjustment settings. Text and Graphics Effects Special settings are available for printing. Print text as black This option prints all color text as black.
8 Publishing In the Publishing tab, you can create covers and inserts for a print job, and add backing sheets between transparencies. Cover Mode Cover mode lets you add cover pages for the front and back of your document. You can print on cover pages of a different weight or color than the main document.
Publishing Click OK to start printing. Cover Mode Options Check Box Selection Cover Insertion Type Front Inserts a blank front cover. Front Prints on the outside surface of the front cover. Front outside Front Prints on the inside surface of the front cover.
Publishing Check Box Selection Cover Insertion Type Inserts blank front and back covers. Front and back Prints on the outside surface of the Front and back front cover and inserts a blank back cover. Front outside Prints on the inside surface of the front Front and back cover and inserts a blank back cover.
Publishing Check Box Selection Cover Insertion Type Prints on the inside surface of the Front and back back cover and inserts a blank front Back inside cover. Prints on the outside surface of the Front and back back cover and inserts a blank front Back outside cover.
Publishing In the Publishing tab, select Cover mode. In the Media for cover list, select the media type or source cassette for the front and back covers. When you choose the media type, a source cassette matching that media type is automatically selected. Click OK to return to the Print dialog box.
Publishing Page Insertion Options Check Box Selection Page Insertion Type Page insert Inserts a blank page. Page insert Prints on the front side of the inserted page. Print onto front Page insert Prints on the back side of the inserted page.
Publishing only available when printing on transparencies supplied from the MP tray. You can print the same content on the backing pages as on the transparencies. Transparency interleaving cannot be used together with Cover mode or Page insert. Inserting Backing Sheets Between Transparencies You can insert backing sheets between transparencies.
9 Job In the Job tab, you can store print jobs in the memory installed in the printing system. You can also select a Job name to use with Job storage features. You can use this tab to set or change the default settings that apply when you print a document from a Microsoft Windows application.
Proof and hold RAM disk One copy when job When printing is sent; remaining system is turned off copies later Private print RAM disk When access code When printing is entered at system is turned off operation panel or after printing Note: This printing system does not support Quick copy and Job storage features.
name and User name. The job is not printed until a user enters the access code at the printing system’s operation panel. After the job is printed, it is removed from printing system memory. The number of Private print jobs that can be stored is limited only by the storage capacity of the RAM disk.
Replace existing file This option lets the current print job replace an existing job in printing system memory, if a job with the same User name and Job name exists. Use job name + date and time This option adds the current date and time to the end of the Job name, in the format: mmddyy hhmmss The previous print job with the same job name remains in the printing system...
10 Advanced In the Advanced tab, you can choose special features that extend the capabilities of the printing system. Prologue/Epilogue The Prologue/Epilogue feature lets you insert a command file at the beginning of a print job or at the end. The command file, prepared in a text editor, utilizes programming commands from the printer resident PRESCRIBE language.
Advanced In Advanced > Prologue/Epilogue, select a Prologue/Epilogue file name from the list, and then click Edit. After your text editor opens, make your changes to the file. Save the file and exit. Note: Editing and saving a command file replaces the contents of the existing local or network file.
Advanced Unassigned The selected command file is not inserted into the print job. This selection can be used when you are working with multiple command files and want to use some but not others. Select Unassigned for the command files you do not want to use in the print job.
Advanced Under Watermark text, type your preferred text. This option is not available when editing a default watermark. Select the font, style, and size of the text. Select the color of the watermark from the list. The options available are black and shades of gray.
Resolution in Imaging > Print Quality > Custom > Custom Quality is set to 600 dpi. Kyocera Image Refinement in Imaging > Print Quality > Custom > Custom Quality is set to Off. EcoPrint in Quick Print, Basic > Quality, or Imaging > Quality is set to Off.
Advanced Adding or Editing a Security Watermark You can create a new security watermark that displays text but not an image. Any security watermark can be edited, though a limited number of options can be changed for default security watermarks. In the Advanced tab, click Security Watermark.
Advanced Adjust the calibration. After adjusting calibration, in all dialog boxes click OK. Adjusting Security Watermark Calibration For a security watermark to be effective, it must be nearly invisible in a printed page and clearly visible in a photocopied page. Because printing systems and driver settings can vary, you must adjust the calibration before printing a security watermark.
Advanced This option prints the security watermark on the first document page. All pages except first page This option prints the security watermark on all pages after the first page. Only on specified pages This option prints the security watermark on the page numbers typed in the text box.
Sound Notification Opens a dialog box with options for Status Monitor sound notification and display choices. www.kyoceradocumentsolutions.com Opens a web browser to the KYOCERA Document Solutions Inc. home page. Exit Closes the Status Monitor image. Setting Status Monitor Preferences You can configure printing system alerts with accompanying sound or speech in the Status Monitor Preference dialog box.
Advanced To add speech: Select Use Text to speech. Type your preferred text in the Text to speech text box. The Microsoft Text to Speech utility reads your typed text and plays it back in a spoken voice. After you select a sound file, or type text for Text to speech, you can click the arrow below the text box to play the sound or speech.
Glossary Access code A four-digit code that you must enter at the printing system’s operation panel to print a Private print job. Application based printing An administrator can associate a profile with an application so that all printing from the application uses the same profile settings. This makes profiles easier to use and ensures consistent printing from an application.
Grayscale Range of gray tones varying from black at the darkest to white at the lightest. Gutter Blank space on the left side or top of a printed page that can be increased by scaling down text and graphics. When used with Duplex printing, the enlarged blank space lines up evenly on both sides of the sheet.
Multiple pages per sheet This feature lets you print several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. Operation panel The keys and display on the printing system. Use the operation panel to set options such as media type and EcoPrint, and to print jobs stored in RAM disk memory.
Profile A set of user defined driver settings that are saved as a group. Once saved, you can select a profile by name and apply its settings to a print job without selecting each feature individually. Prologue/Epilogue Advanced feature that allows you to insert a macro into specific locations in the print job.
Transparency interleaving Publishing feature that inserts a backing sheet between printed transparencies. The backing sheet, also known as an interleaf, helps keep transparencies clean and prevents them from clinging together. User login Registers users with a user name and password. User login provides job restriction by user, in contrast to the Job accounting feature, which assigns privileges by division or department.