Xerox X64005D-WU - 6400 - Flatbed Scanner User Manual
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Xerox X64005D-WU - 6400 - Flatbed Scanner User Manual

Xerox X64005D-WU - 6400 - Flatbed Scanner User Manual

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Summary of Contents for Xerox X64005D-WU - 6400 - Flatbed Scanner

  • Page 1 Xerox 6400 scanner user’s guide...
  • Page 2 Xerox 6400 scanner user’s guide...
  • Page 3 XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.

  • Page 4: Table Of Contents

    The Xerox 6400 Scanner ........
  • Page 5 Xerox 6400 Scanner Specifications ........

  • Page 6: Welcome

    Welcome Congratulations on the purchase of your Xerox 6400 scanner. With this scanner you can quickly scan paper documents, color photos, 35mm slides, and negatives to place their electronic images on your computer. What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.

  • Page 7: The Xerox 6400 Scanner

    Transparency light source cover Locking tab Alignment corner Glass Reference marks One Touch Button panel Status lights One Touch Button panel E-mail Custom Copy Scan To PaperPort USB port TPA cable Power jack On/Off switch Option port Xerox 6400 Scanner User’s Guide...
  • Page 8 Status lights—Shows the scanner’s status. Green light: scanner is ready to scan. Red light: scanner is busy, or an error has occurred. USB port—Connects the scanner to the computer. Your Xerox 6400 scanner can connect to either a USB 1.1 or a USB 2.0 port.

  • Page 9: What You Need

    USB 1.1 ports. If your computer is not equipped with USB 2.0 ports, you can add them to get the higher speed, but you don’t have to. Your Xerox 6400 automatically works with both USB 1.1 and USB 2.0 ports.

  • Page 10: Installation

    • Make sure the CD drive’s door is completely shut. • Open Windows Explorer and double-click the icon for your CD-ROM drive. From the list of files on the CD, double-click the file named START32.EXE. Xerox 6400 Scanner User’s Guide...
  • Page 11 PaperPort and install PaperPort 9.0 while retaining all of your PaperPort files. 7. On the License Agreement window, read the ScanSoft license agreement. If you accept the terms, select I accept the terms in the license agreement, and then click Next. Xerox 6400 Scanner User’s Guide...
  • Page 12 12. At the Installshield Wizard Completed window, click Finish. 13. On the Welcome to the One Touch 4.0 Setup Wizard window, click Next. 14. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree, and click Next.

  • Page 13: Step 2: Connect And Power On The Scanner

    Installation Step 2: Connect and Power On the Scanner Your Xerox 6400 scanner connects to any available USB 1.1 or USB 2.0 port. Check your computer’s user guide for port locations. NOTE: You do not have to shut off the power to your computer when connecting the scanner to a USB port.
  • Page 14 If you leave it plugged into the USB 1.1 port, your scanner may scan a bit slower than with a USB 2.0 port. 5. Connect the power cord to the power supply. Power cord Power adapter plug Xerox 6400 Scanner User’s Guide...
  • Page 15 Green status light Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software from the CD to run the scanner. Xerox 6400 Scanner User’s Guide...
  • Page 16 In addition to installing the other software from the CD, you can also view and print the User Guides. Remove the CD from the computer when you are finished and store it in a safe place. Xerox 6400 Scanner User’s Guide...
  • Page 17 See “Troubleshooting” on page 83 for more information. Also refer to the technical support card that you received with your scanner and visit our web site at www.xeroxscanners.com for additional technical information. Xerox 6400 Scanner User’s Guide...

  • Page 18: Register Your Scanner

    Your RegID is very important because you will need it when accessing free telephone support, or checking for online updates. 4. Write down your RegID below so you will always know where to find it. RegID:_________________________________ Xerox 6400 Scanner User’s Guide...

  • Page 19: Scanning

    If the documents have staples or paper clips, be careful when placing the document on the glass. Staples and paper clips can scratch the glass. 2. Close the document cover and press one of the One Touch buttons. Xerox 6400 Scanner User’s Guide...
  • Page 20 Destination Application is the PaperPort desktop. Thumbnail You can now work with the image in its Destination Application. See the ScanSoft PaperPort User’s Guide on the Installation CD for more information about working with the image in PaperPort. Xerox 6400 Scanner User’s Guide...

  • Page 21: About The One Touch Buttons

    If a button is not preconfigured, the Configuration dialog box opens when you press that button so you can configure it manually. For example, if your computer does not have email software installed, the email button is not configured during installation. Xerox 6400 Scanner User’s Guide...

  • Page 22: Check The Scan Settings Before Scanning

    See “Configuring the One Touch Buttons” on page 40 to reset the settings. 2. Click the close boxes on the One Touch Button Panel and the Properties window to close them. Xerox 6400 Scanner User’s Guide...

  • Page 23: Scan From The One Touch Button Panel

    CD, click here. Email message, click here. The scanner starts scanning the item. When the scan is complete, the scanned image appears in the destination application. Xerox 6400 Scanner User’s Guide...

  • Page 24: Scanning From Paperport

    NOTE: If your computer uses the Windows XP or ME operating system, you can also scan using the Microsoft WIA software. Refer to “Scanning with the Windows Image Acquisition” on page 36 for details. Xerox 6400 Scanner User’s Guide...
  • Page 25 The PaperPort Desktop opens. Scan icon Folders Pane 3. Click the Scan icon on the PaperPort command bar. The Folders pane (which shows folders for organizing your scanned images) is replaced by the Scan pane. Xerox 6400 Scanner User’s Guide...

  • Page 26: Scanning From The Basic Interface

    Scanning Scan pane Choose Xerox 6400 from here 4. From the Scanner list, choose Xerox 6400. 5. In the “Scan what?” section, choose to scan a Document or Photograph. 6. Click the Scan button on the Scan pane. The Basic Interface opens and you’re ready to start scanning.
  • Page 27 If the Single page items check box is not selected, thumbnails do not appear until you indicate the scanning job is finished. See “The Single Page Items Check Box” on page 35. 9. On the PaperPort Scan message box, click Done. Xerox 6400 Scanner User’s Guide...

  • Page 28: Scanning Part Of An Image

    Note that the selected area in the example has the number “1” in its upper left corner indicating it is your first selected area. You can select up to six separate areas on an image at a time. Xerox 6400 Scanner User’s Guide...

  • Page 29: Scanning From The Advanced Interface

    If you don’t need all the features of the Advanced Click Preview to view the When you are satisfied Interface, click Basic image in the window. with the scan settings, Interface to return to it. click Scan. Xerox 6400 Scanner User’s Guide...
  • Page 30 If the Single page items check box is not selected, thumbnails do not appear until you indicate the scanning job is finished. See “The Single Page Items Check Box” on page 35. 11. On the PaperPort Scan message box, click Done. Xerox 6400 Scanner User’s Guide...
  • Page 31 When scanning is finished, a thumbnail of the scanned image(s) appears on the PaperPort desktop. To Cancel scanning while it’s in progress, click the Cancel button on the progress window. 12. Use the PaperPort software to work with the image. Xerox 6400 Scanner User’s Guide...

  • Page 32: Scanning 35Mm Slides And Negatives

    Scanning Scanning 35mm Slides and Negatives Your Xerox 6400 scanner is specially designed to scan 35mm slides and negatives. You can scan both positive and negative film images. A Brief Explanation Your scanner has sensors that capture the image of the item being scanned.
  • Page 33 The slide holder can hold up to three 35mm slides at a time. 3. Close the cover. You then use PaperPort to start the scanning. See “To scan a 35mm slide or negative:” on page 30. Xerox 6400 Scanner User’s Guide...
  • Page 34 35mm film. 3. Replace the filmstrip holder in the slide holder. 4. Close the cover. You then use PaperPort to start the scanning. See “To scan a 35mm slide or negative:” below. Xerox 6400 Scanner User’s Guide...
  • Page 35 The Folders pane is replaced by the Scan pane. Scan pane Choose Xerox 6400 from here 3. From the Scanner list, choose Xerox 6400. 4. In the “Scan what?” section, choose Photograph. 5. Click the Scan button on the Scan pane.
  • Page 36 Negative Preview images 8. Click Preview to preview the image and adjust the settings. NOTE: Set the resolution to 1200 dpi or better. Xerox recommends using a resolution of 1600 dpi for 35mm slides and negatives. 9. Click Scan when you are satisfied with the image.
  • Page 37 Scan Reflective Using to reset PaperPort for scanning paper items. Choose Scan Reflective Using to reset for scanning paper items. If you adjusted the resolution and other settings for the slides or negatives, reset those settings for scanning paper items. Xerox 6400 Scanner User’s Guide...
  • Page 38 The Settings dialog box now has options for setting the name of scanned items, and their file type. • Enter name or select date format—You have two basic options for the naming of scanned items: a text name, or a date. Xerox 6400 Scanner User’s Guide...
  • Page 39 The Good Quality and Lower Quality options produce reasonably good images. To select your own option, click Custom and drag the slider. Click OK. Xerox 6400 Scanner User’s Guide...
  • Page 40 To open the Help Topics window, press the F1 key or choose PaperPort Help from the Help menu. You can also refer also to the PaperPort Getting Started Guide and PaperPort User’s Guide on the CD. Xerox 6400 Scanner User’s Guide...

  • Page 41: Scanning With The Windows Image Acquisition

    2. Click the Scan icon on the PaperPort command bar. The Folders pane is replaced by the Scan pane. Scan pane 3. From the Scanner list, select WIA-XEROX 6400. 4. In the “Scan what?” section, choose to scan a Document or Photograph.
  • Page 42 13. If the Single page items check box is not selected, thumbnails do not appear until you indicate the scanning job is finished. 14. On the PaperPort - Scan message box, click Done. NOTE: Refer to “The Single Page Items Check Box” on page 35. Xerox 6400 Scanner User’s Guide...
  • Page 43 To select the scanner settings before you scan: 1. On the scan window, click Adjust the quality of the scanned picture. The Advanced Properties dialog box opens. Xerox 6400 Scanner User’s Guide...
  • Page 44 3. Click OK. The Custom Settings button is now set to scan with the options you selected. If you want to reset the settings and start over, click Reset. Xerox 6400 Scanner User’s Guide...

  • Page 45: Configuring The One Touch Buttons

    The One Touch Properties window has special scanning features such as scanning to a CD, scanning and converting text directly into an HTML web page, and scanning with optical character recognition (OCR) that turns a scanned image into text that you can edit. Xerox 6400 Scanner User’s Guide...
  • Page 46 Window (and other One Touch windows and dialog boxes) are “grayed out” and are not available. Grayed out options are not appropriate for your Xerox 6400 scanner. If you use the One Touch application with other Xerox scanners, grayed out options become active, if appropriate.
  • Page 47 The button names indicate their file types. See “Selecting Page Format Options” on page 53 for more about the formats. Options tab—displays a window for selecting options related to the selected destination application for the scanned image. Xerox 6400 Scanner User’s Guide...

  • Page 48: Selecting New Settings For A Button

    The scan configuration list is preset for the application you select in the Select Destination list. If you select a different application, the configurations are for that application. However, you can create your own scan configurations as well. Xerox 6400 Scanner User’s Guide...

  • Page 49: Setting Up A Button To Have Ocr Capabilities

    2. Right-click a button on the One Touch Button Panel. The One Touch Properties window opens for that button. 3. Click the Options tab. Options tab Choose Custom from the drop-down menu Click Select destinations Click Text editing applications Click Apply Xerox 6400 Scanner User’s Guide...
  • Page 50 “Creating a New Scan Configuration” on page 60 to create a new configuration. Now when you scan with the Custom Button, the text is converted to word processing text, and it opens in WordPad in the .rtf format. Xerox 6400 Scanner User’s Guide...

  • Page 51: Setting Destination Application Properties

    A One Touch 4.0 Link Properties dialog box appears for the type of Destination Application you selected, and the available options are for that type of application. PaperPort Properties These properties apply to PaperPort, and are for designating the folder to receive your scanned items. Xerox 6400 Scanner User’s Guide...

  • Page 52: Text Documents Properties

    This could occur if you scanned a photograph with a One Touch button set for text applications. Show message if text recognition failed—A message will appear on the screen if the OCR reader does not detect text in the image. Xerox 6400 Scanner User’s Guide...
  • Page 53 The boxes you select here determine the Page Format icons that appear on the One Touch Properties window for that group of applications. 5. Click the Add button. 6. Click OK or Apply on the One Touch Properties window. Xerox 6400 Scanner User’s Guide...

  • Page 54: Image Documents Properties

    Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller files sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. Xerox 6400 Scanner User’s Guide...
  • Page 55 The boxes you select here determine the Page Format icons that appear on the One Touch Properties window for that group of applications. 5. Click the Add button. 6. Click OK or Apply on the One Touch Properties window. Xerox 6400 Scanner User’s Guide...

  • Page 56: Storage Properties

    Show message when ready to burn 5" CD (700MB), should be selected. You’ll see a message when it’s time to click the Burn CD button. 4. Click OK. 5. Click OK or Apply on the One Touch Properties window. Xerox 6400 Scanner User’s Guide...

  • Page 57: Email Properties

    4. If you need to set or change any internet options for AOL click the Internet Options button. The Windows Internet Options Control Panel appears. See your Windows documentation and AOL user manual for the settings on the Windows Control Panel Xerox 6400 Scanner User’s Guide...

  • Page 58: Selecting Page Format Options

    BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Both of those file formats tend to be larger than the JPG format. Xerox 6400 Scanner User’s Guide...
  • Page 59 JPG or PDF selected as the Page Format are not affected, so you can set the JPG or PDF file size/image quality independently for each button. 4. Click OK or Apply on the One Touch Properties window. Xerox 6400 Scanner User’s Guide...

  • Page 60: Text Formats

    Your selection of a file type pertains only to the button currently selected on the One Touch Properties window. Other buttons with a text option selected as the Page Format are not affected, so you can set the text file type independently for each button. Xerox 6400 Scanner User’s Guide...
  • Page 61 3. Select the Destination Application to get one of the text format file types as the page format. 4. Right-click on the page format icon to see the menu. 5. Choose OCR Options from the menu. The OCR Settings window opens. Xerox 6400 Scanner User’s Guide...

  • Page 62: Selecting Options For A Button

    To select options: 1. Open the One Touch Properties window and click the Options tab. Options tab 2. Click the Select Button menu arrow and choose the button for new options. Xerox 6400 Scanner User’s Guide...
  • Page 63 Sti Event Forwarding is for using another application’s interface for scanning. The One Touch Event Forwarding dialog box appears so you can select which application to use to continue scanning. See “Scanning with Event Forwarding” on page 66 for details. Xerox 6400 Scanner User’s Guide...
  • Page 64 .doc or .jpg. If you also want to group them by date you can choose the week and month options. 5. Click OK to save the options for the selected button. Xerox 6400 Scanner User’s Guide...

  • Page 65: Creating A New Scan Configuration

    3. Click the New button. If you want to start from the settings of another configuration, select the configuration, then click the Copy button. If the Scan Settings tab is not selected, click it. Xerox 6400 Scanner User’s Guide...
  • Page 66 To select AutoDetect, hold down the Ctrl key and click the Color option. Ctrl-click again to return it to Color. Hold down the Ctrl key and click to toggle between Color and AutoDetect. Xerox 6400 Scanner User’s Guide...
  • Page 67 AutoCrop to Original—Select this option to let the scanner automatically determine the size of the item being scanned. For example, if you put a photo in the middle of the glass, the scanner will determine the size of the photo. Xerox 6400 Scanner User’s Guide...
  • Page 68 9. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. Xerox 6400 Scanner User’s Guide...
  • Page 69 Advanced—click to see additional settings for the device. The dialog that appears is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings. 2. Click OK or Apply. Xerox 6400 Scanner User’s Guide...

  • Page 70: Editing Or Deleting Scan Configurations

    To configure before scanning: 1. Open the One Touch Properties window. 2. Using the arrows, choose the button that you want to set to configure before scanning. Xerox 6400 Scanner User’s Guide...

  • Page 71: Scanning With Event Forwarding

    When you press the scanner button designated for event forwarding, the scanner waits to start scanning until you select the application to use. After you select the application, its interface opens and you use it to continue scanning. Xerox 6400 Scanner User’s Guide...

  • Page 72: Scan And Burn To A Cd

    Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your Xerox 6400 scanner onto a CD. This feature is available only on computers running Windows XP. To scan and burn to a CD: 1.

  • Page 73: Creating An Html Web Page From Your Scanned Documents

    To scan and create an HTML web page: 1. Open the One Touch Properties window. 2. Click the tab of a button that has Microsoft Explorer as one of its Destination Applications. 3. Select Microsoft Explorer as the Destination Application. Xerox 6400 Scanner User’s Guide...
  • Page 74 When scanning is finished, the document is first converted to editable text using the OCR process, and then is converted into an HTML format. Microsoft Internet Explorer then opens showing your converted page. Xerox 6400 Scanner User’s Guide...

  • Page 75: Transferring Scanned Documents To Storage

    If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before they are stored. 1. Press the button you’ve set up to transfer to storage. Xerox 6400 Scanner User’s Guide...
  • Page 76 5. Click Apply or OK. 6. Now start scanning using the button you set up for archiving. When scanning is finished, the documents are saved in the text file format and in the location you specified. Xerox 6400 Scanner User’s Guide...

  • Page 77: Checking The Hardware And Setting The Lamp Power Saving

    Button Panel. The Hardware icon If the Hardware View of the panel is open you can also right- click on the Xerox 6400 icon. The Hardware Properties dialog box appears and shows information about your Xerox 6400 scanner. Xerox 6400 Scanner User’s Guide...
  • Page 78 Lamp On. To turn off the TA Lamp, choose Scan Reflective Using on the PaperPort Advanced Interface. To return the scanner to its factory settings, click Reset Device. 4. Click OK to save the changes and close the dialog box. Xerox 6400 Scanner User’s Guide...

  • Page 79: Adjusting The Image On The Advanced Interface

    Saturation, and Hue) Scan Size NOTE: The list of scan settings for a configuration applies only to that type of configuration. For example, the Black&White Configuration does not have a setting for adjusting the Color Hue. Xerox 6400 Scanner User’s Guide...

  • Page 80: Adjusting The Resolution

    (dpi). The higher the resolution, the finer the details, however, higher dpi settings also take longer to scan and produce larger files sizes. Usually the higher resolution settings are used for precision work, such as photographs or fine artwork. Xerox 6400 Scanner User’s Guide...
  • Page 81 You can also type a number directly into the resolution setting box, or click the up and down arrows to increase or decrease the setting. The resolution settings on your Xerox 6400 scanner range from 50 dpi to 6400 dpi in the Advanced Interface.

  • Page 82: Adjusting The Brightness And Contrast

    You can also type a number directly into the brightness or contrast setting boxes, or click the up and down arrows next to the box to increase or decrease the setting. 3. Click Reset to return the settings to their original numbers Xerox 6400 Scanner User’s Guide...

  • Page 83: Adjusting Gamma, Saturation, And Color Hue

    You can also preview the item and use the Auto Trim option to automatically sense the edges of the page, and eliminate the sections outside of the edges. Xerox 6400 Scanner User’s Guide...
  • Page 84 3. When the trimmed area is what you want, click Scan. If you are scanning multiple pages, they are all scanned with the same auto trim area. Xerox 6400 Scanner User’s Guide...
  • Page 85 Scan Info box represent each area. Click on an area’s tab to see its Scan Info. 4. If the dotted line is not exactly where you want it, put the pointer on the line and drag the mouse. Xerox 6400 Scanner User’s Guide...

  • Page 86: The Ruler Units

    Preview window Size of the file of the scanned image Current location of the pointer as you drag it on the The space on your Preview window computer’s hard drive Xerox 6400 Scanner User’s Guide...

  • Page 87: Creating A New Advanced Interface Profile

    To change or delete a profile you created: 1. Select your profile from the configuration list. 2. Make changes to the profile as needed, and then click Save. 3. If you want to delete the selected profile, click Delete. Xerox 6400 Scanner User’s Guide...

  • Page 88: Troubleshooting

    Scan Pane? If you use multiple devices with your computer, you may have selected another source for images. Start the PaperPort software and click the Scan icon, and then make sure Xerox 6400 is selected as the scanner. Xerox 6400 Scanner User’s Guide...

  • Page 89: Cleaning The Scanner Glass

    Uninstalling Your Scanner To uninstall the Xerox 6400 scanner, remove the scanner software first, and then remove PaperPort, or other scanner software. Step 1: Uninstalling the Scanner and One Touch Software 1.

  • Page 90: Step 2: Uninstalling The Paperport Software

    Maintenance • For Windows ME or XP, right-click the XEROX 6400 icon, and select Delete to delete the scanner from the list. 3. Unplug the USB cable from the scanner. 4. Click the Back button in the toolbar to go back to the Control Panel.
  • Page 91 4. A message window opens, asking if you are sure you want to remove PaperPort 9.0 from your computer. Click Yes. The PaperPort software is removed. 5. Close all open windows and restart your computer. Xerox 6400 Scanner User’s Guide...

  • Page 92: Xerox 6400 Scanner Specifications

    100 Vac, 50/60 Hz (Japan) 120 Vac, 60 Hz (North America) 230 Vac, 50 Hz (Europe) Output voltage/watt 12 V DC, 15 watt maximum Safety and agency certifications UL, C-UL, TUV/GS, FCC Class B, CE Xerox 6400 Scanner User’s Guide...
  • Page 93 Maintenance Xerox 6400 Scanner User’s Guide...

  • Page 94: Notices

    Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. Xerox 6400 Scanner User’s Guide...

  • Page 95: It's Illegal In Canada

    2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. Xerox 6400 Scanner User’s Guide...

  • Page 96: Federal Communications Commission (Fcc) For Usa

    Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. Xerox 6400 Scanner User’s Guide...

  • Page 97: Energy Star For The Usa

    For more information about Xerox environmental programs, visit: www.xerox.com/environment. If you are managing the disposal of your Xerox product, please note that the product contains Lead, Mercury, and other materials whose disposal may be regulated due to environmental considerations.

  • Page 98: Notice

    1. Rotate the scanner 90 degrees. This will sometimes eliminate or minimize the effects of the interference. 2. Move the scanner away from the source of the Radio Frequency Interference. Xerox 6400 Scanner User’s Guide...
  • Page 99 Xerox 6400 Scanner User’s Guide...

  • Page 100: Index

    27 other software 11 CD-ROM drive 4 help 4, 35 Color 25, 61 htm file format 56 color HTML Document 56 hue 78 HTML page 70 options 78 HTML Web Page 68 Color Document 43 Xerox 6400 Scanner User’s Guide...
  • Page 101 8 One Touch Button Panel 17, 18 lamp warm-up 12 names 19 locking tab 3, 8 One Touch icon 18, 40, 44 troubleshooting 83 One Touch Properties window 17, 40, 44, 46 uninstall 84 Xerox 6400 Scanner User’s Guide...
  • Page 102 15, 23 TIFF 53 Transfer to Storage 70 transparency scan 27–32 trim a page 79 troubleshooting 83 TWAIN 66, 67 TWAIN applications 19 uninstall 84 WIA 36, 66 Windows Image Acquisition 36 xls file format 56 Xerox 6400 Scanner User’s Guide...
  • Page 103 05–0640–100...

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