Exporting Text Captions - Adobe CAPTIVATE 2-USING CAPTIVATE Use Manual

Exporting text captions

You can export text captions from an existing Adobe Captivate project into a DOC file if you
have Microsoft Word installed on your computer. All formatting done in Adobe Captivate is
preserved when the text captions open as a DOC file. You can make text and formatting changes
to the text captions while they are in DOC format and then import them back into the Adobe
Captivate project.
Note: If you export text captions to a DOC file, that DOC file can only be imported back into the
original project.
Exporting text captions can be useful in several situations:
•
If voice-over narration will be recorded and you need to create a script, exported text captions
can provide the foundation for the script.
•
If you want to provide printed step-by-step instructions, you can export text captions and print
the DOC file.
•
If a project must be localized, you can export text captions into a DOC file and give it to a
translator.
To export text captions:
Open an Adobe Captivate project.
1.
From the File menu, select Import/Export > Export project captions and closed captions.
2.
In the Save As dialog box, enter a filename for the new DOC file.
3.
Note the default directory where the file will be saved. If you want, navigate to a different
4.
location in which to save the file.
Click Save.
5.
The text captions from the project are converted into DOC format. A dialog box appears,
confirming that the text captions were exported to Word and asking if you would like to view
the document.
Click Yes.
6.
A new DOC file that contains the caption text opens in Word. Make any necessary text
changes in the Updated Text Caption Data column. The slide number is also included as a
reference.
Save the document.
7.
Import the text captions back into the Adobe Captivate project.
8.
Note: You can also export closed captions to Microsoft Word for editing and then import them back
into your Adobe Captivate project. For more information about creating closed captioning, see
information about adding audio to your project.
268 Chapter 15: Publishing Projects