HP T1936AA - Digital Sending Software Support Manual page 8

The digital sending process transforms paper-based information into digital images. Documents
are initially scanned at the MFP, and then transmitted to a network-connected computer where
HP DSS v.
ensuring that only authorized persons use the MFP digital sending features.
At the MFP control panel, users select the send option they want. Capabilities at that point
depend on the option.
Send option
E-mail
Fax
Folder
Secondary e-
mail
Workflow
HP DSS v.
2 Chapter 1 - The HP MFP Digital Sending Software v.
a secure manner.
The name of the control panel key on the MFP is set by the HP DSS administrator. The
feature is identical to e-mail, using the same fields and address books.
Workflow
Workflows give MFP users the ability to send additional information along with the scanned
document to a specified network location. Prompts at the MFP control panel are used to
query the user for specific information. The third-party applications monitoring the network
folder can then retrieve and decipher the information, performing the desired operation on
the scanned image.
Send to printer, send to FTP server
Using the workflow feature, documents can be sent to network printers and FTP server
destinations accessible from the network.
is installed. HP DSS v.
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Capabilities
Specify To:/From:/CC:/BCC:/Subject: information manually
Select e-mail destinations from an address book
Control duplex scanning and other scan settings (such as file format)
from the control panel
Enter fax numbers manually
Select from a list of speed dials
Control duplex scanning from the control panel
Select folder destinations from a pre-defined list
Enter a specific folder path (if authenticated)
Specify file settings as File type / Resolution / File size / Color or B/W /
File name
Specify To:/From:/CC:/BCC:/Subject: information manually
Select e-mail destinations from an address book
Control duplex scanning and other scan settings (such as file format)
from the control panel
Specify a workflow destination from the menu
Enter information into the prompt fields by typing or selecting from drop-
down lists. Data entered can include date-time and numeric data, or
strings (alphanumeric character data)
does the following:
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Authenticates user login credentials at the MFP, if set up to do so
Manages the simultaneous transmission of scanned images from each MFP on the network
to any of several types of destinations
Adds addressing information
Encodes the message
Communicates with any server that the administrator has configured for digital sending (such
as a Simple Mail Transfer Protocol [SMTP] server for e-mail or a LAN fax server for fax)
Maintains address books
Synchronizes address books with a Lightweight Directory Access Protocol (LDAP) server, if
set up to do so
can also be set up to require user authentication,
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ENWW