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Ricoh Aficio MP 2500SPF Facsimile Reference Manual

Fax option type 2500
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Download this manual See also: Scanner Reference, Network Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
FAX Option Type 2500
Transmission
1
2
Send Settings
Reception
3
Changing/Confirming Communication Information
4
Fax via Computer
5
Appendix
6

Operating Instructions

Facsimile Reference

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Summary of Contents for Ricoh Aficio MP 2500SPF

  • Page 1: Operating Instructions

    FAX Option Type 2500 Operating Instructions Facsimile Reference Transmission Send Settings Reception Changing/Confirming Communication Information Fax via Computer Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Scanner Reference Explains Scanner functions and operations. ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i NOTICE ........................1 Important Safety Instructions ................4 Caution........................4 How to Read This Manual ..................5 Symbols ........................5 Name of Major Option ....................5 Names of Major Functions ..................5 Reading the Display....................6 Reading the Display Panel and Using Keys...............7 Function List ......................9 1.
  • Page 6 Specifying a Destination ..................46 Sending Over a Fax Line ..................46 Entering a pause ....................47 Entering a tone ......................47 Sending by IP-Fax....................48 Regarding IP-Fax destinations ................51 Sending to an E-mail Address..................52 Bypassing the SMTP server ..................55 Using the Quick Dial Keys..................57 Specifying a destination using the Quick Dial key ..........58 Specifying a group of destinations using the Quick Dial key .........59 Checking the Specified Destination .................61...
  • Page 7 3. Reception Types of Reception.................... 117 Immediate Reception .....................117 Memory Reception ....................118 Substitute Reception ....................119 Receiving documents unconditionally ..............119 Receiving documents according to parameter-specified settings .......120 Reception Modes ....................121 Manual Reception ....................121 Auto Reception.......................121 Switching the Reception Mode................122 Receiving Internet Fax Documents ..............123 Auto E-mail Reception ...................123 Manual E-mail Reception ..................124 Received Images ....................125...
  • Page 8 Printing the Journal ................... 150 Journal ........................151 Transmitting Journal by E-mail................153 Journal by e-mail ....................153 Printing a File Received with Memory Lock ............ 154 5. Fax via Computer Sending Fax Documents from Computers ............157 Before Use ......................158 Using the Software....................158 LAN-Fax Driver....................159 Address Book ......................159 LAN-Fax Cover Sheet Editor ................160...
  • Page 9 6. Appendix Programming Frequently Used Functions to User Function Keys ....181 Optional Equipment................... 182 Handset........................182 Specifications..................... 183 Specifications Required for the Internet Fax Destination Machines.......185 Maximum Values....................186 INDEX....................... 187...
  • Page 10 viii...

  • Page 11: Notice

    If trouble is experienced with this equipment, for repair or warranty in- formation, please contact Ricoh Americas Corporation Customer Sup- port Department at 1-800-FASTFIX. If this device is causing problems with your telephone network, the telephone company may request that you disconnect it until the problems are resolved.
  • Page 12 Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corpora- tion commission for information. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not dis- able your alarm equipment.
  • Page 13 ❖ Notice about the Telephone Consumer Protection Act (Valid in USA only) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX ma- chines, to send any message unless such message clearly contains in a mar- gin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the busi- ness or other entity, or other individual sending the message and the tele-...

  • Page 14: Important Safety Instructions

    Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

  • Page 15: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.

  • Page 16: Reading The Display

    Reading the Display This section explains how to use the keys on the control panel and screen items. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby screen appears.

  • Page 17: Reading The Display Panel And Using Keys

    Reading the Display Panel and Using Keys This section explains screen items and their corresponding keys. BAM009S {Escape} key Selection keys Correspond to items at the bottom line on Press to cancel an operation or return to the display. the previous display. Example: The standby display {OK} key •...
  • Page 18 BAM005S Machine status and message Switches the destination type be- tween Destination entry To specify fax numbers or IP-Fax destina- Selection keys tions, select To specify e-mail addresses, select Selectable items Note ❒ The display will differ depending on installed optional units. ❒...

  • Page 19: Function List

    Function List This section explains various items that can be specified in the Fax Features menu. Click the {User Tools/Counter} key to display the Fax Features menu. For details about the settings, see “Fax Features”, General Settings Guide. ❖ General Settings/Adjust Function name Description Adjust Sound Volume...

  • Page 20: E-Mail Settings

    ❖ E-mail Settings Function name Description Internet Fax Settings You can select to display or not. When you want to send an Internet Fax, set On to display the icon. Maximum E-mail Size Use this setting to limit the size of sent e- mail, so that destinations that refuse e-mail over a certain size can still receive your e- mail.

  • Page 21: Administrator Tools

    ❖ Administrator Tools Function name Description Print Journal Prints a Journal. Up to 50 of the latest results of transmission/delivery results can be checked on this machine. Print TX Standby File List Use this function to print the transmission standby file list. Communication Page Count Checks the transmission and reception, and totals on the display.

  • Page 23: Transmission

    1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or a destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receivers and confirm with them when sending important documents.

  • Page 24: Selecting Type Of Transmission

    Transmission You can change transmission mode by pressing the {Transmission Mode} key. ARX021S Check the indicator on the operation panel to see which mode is currently active. Reference p.18 “Parallel Memory Transmission” p.19 “Simultaneous Broadcast” Selecting Type of Transmission You can select the transmission type: standard fax, IP-Fax, or Internet Fax. Important ❒...

  • Page 25: Memory Transmission

    Transmission Modes ❖ When sending by IP-Fax To send by IP-Fax, specify the protocol. After you specify the protocol, pears in the destination display column. If you are using a gatekeeper server, select H.323. If you are using a SIP server, select SIP. Reference p.23 “IP-Fax Functions”...
  • Page 26 Transmission Make the scan settings you require. Using the number keys or a Quick Dial key, specify a destination. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number.

  • Page 27: Sending Multiple Originals Using The Exposure Glass (Memory Transmission)

    Transmission Modes Reference p.42 “Original Type” p.43 “Resolution” p.44 “Image Density (Contrast)” p.46 “Sending Over a Fax Line” p.48 “Sending by IP-Fax” p.52 “Sending to an E-mail Address” p.57 “Using the Quick Dial Keys” p.62 “Redial” p.186 “Maximum Values” “Fax Features”, General Settings Guide “Troubleshooting When Using the Facsimile Function”, Troubleshooting Sending multiple originals using the exposure glass (Memory Transmission) Follow these steps to send multiple originals using the exposure glass.

  • Page 28: Parallel Memory Transmission

    Transmission Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission.

  • Page 29: Dual Access

    Transmission Modes Reference p.146 “Communication Result Report (Memory Transmission)” p.147 “Communication Failure Report” Dual Access The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document imme- diately after the current transmission ends, the line is used efficiently.

  • Page 30: If Memory Runs Out While Storing An Original

    Transmission If memory runs out while storing an original If you run out of memory while storing an original (free space reaches 0%), the “ Memory is full. Scanning will be stopped and only scanned page(s) ” message appears. Press [Exit] to transmit stored pages only. will be stored.
  • Page 31 Transmission Modes Make sure that Immediate Trans. indicator is lit. ARX023S If Memory Trans. indicator is lit, press the {Transmission Mode} key to select Immediate Transmission mode. Place the original. Select the scan settings you require. Using the number keys or a Quick Dial key, specify a destination. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.

  • Page 32: Sending Multiple Originals Using The Exposure Glass (Immediate Transmission)

    Transmission Sending multiple originals using the exposure glass (Immediate Transmission) Follow these steps to send multiple originals using the exposure glass. Make sure that Immediate Trans. indicator is lit. Place the first page face down on the exposure glass. Specify a destination. Make the scan settings you require.

  • Page 33: Ip-Fax Functions

    IP-Fax Functions IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles direct- ly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
  • Page 34 Transmission ALT001S Important ❒ To use IP-Fax functions, the optional printer/scanner unit must be installed. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings in Fax Features. ❒ Before using this function, configure the network in the System Settings menu. ❒...

  • Page 35: Terminology

    IP-Fax Functions Reference p.117 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Fax Features”, General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives files via one-to- one communication over a LAN or the Internet.

  • Page 36: Notes On Using Ip-Fax

    Transmission Notes on Using IP-Fax The following are notes about using IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If a power outage lasts about twelve hours, or the machine is disconnected from the power outlet for about twelve hours, documents stored in the fax machine's memory are deleted.

  • Page 37: Internet Fax Functions

    Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
  • Page 38 Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITU- T Recommendation T.37. ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server.

  • Page 39: Notes On Using Internet Fax

    Internet Fax Functions Notes on Using Internet Fax The following are notes about using Internet Fax: • When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book.

  • Page 40: Functions Not Available For E-Mail Transmission

    Transmission Functions Not Available for E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Transmission by SUB Code • On Hook Dial • Manual Dial • JBIG Transmission • ECM (Error Correction Mode) Functions Not Available for E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing.

  • Page 41: T.37 Full Mode

    Internet Fax Functions T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail.

  • Page 42: Placing Originals

    Transmission Placing Originals Place the original either on the exposure glass or in the optional ARDF. For de- tails about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy Reference •...
  • Page 43 Placing Originals Note ❒ To scan multiple originals using the ARDF, set originals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets.

  • Page 44: Acceptable Original Sizes

    Transmission Reference p.17 “Sending multiple originals using the exposure glass (Memory Trans- mission)” p.22 “Sending multiple originals using the exposure glass (Immediate Trans- mission)” p.31 “T.37 Full Mode” p.34 “Acceptable Original Sizes” p.35 “Paper Size and Scanned Area” p.37 “If the Machine Cannot Detect the Size of Your Original” p.38 “Original Sizes Difficult to Detect”...

  • Page 45: Paper Size And Scanned Area

    Placing Originals Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ARDF BAM006S ❖ Maximum scan area The following shows the maximum scan area: •...
  • Page 46 Transmission Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ARDF, a margin of 3 mm (0.1") around each edge of the original may not be sent. ❒...

  • Page 47: If The Machine Cannot Detect The Size Of Your Original

    Placing Originals If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size, the “ Cannot detect original ” message appears. size. Place original again, then press Start key. If this happens, do the following: Press [Exit].

  • Page 48: Original Sizes Difficult To Detect

    Transmission Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) • documents placed on the exposure glass of sizes other than those listed in the following table •...

  • Page 49: Transmission With Image Rotation

    Placing Originals Transmission with Image Rotation Generally, place A4, 8 "×11" originals in the landscape orientation (L). If you place an A4, 8 "×11" original in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 8 "×11"...
  • Page 50 Transmission Specify the destination, and then press the {Start} key. The Stamp indicator goes out when transmission has been finished for Immedi- ate Transmission or when scanning has been finished for Memory Transmission. Note ❒ This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or successfully sent by Immediate Transmission.

  • Page 51: Detecting Blank Sheet

    Placing Originals Detecting Blank Sheet Upon completion of the first page scanning, an alarm sounds if the page is nearly blank. Important ❒ The blank sheet-detecting function works only when an original is scanned using the ARDF. ❒ The blank sheet-detecting function is ineffective for second and subsequent pages.

  • Page 52: Scan Settings

    Transmission Scan Settings You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.

  • Page 53: Jbig Transmission

    Scan Settings Reference p.44 “Image Density (Contrast)” “Fax Features”, General Settings Guide JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using Photo faster than with other compression methods. Important ❒ This function is not available with the Internet Fax function. ❒...

  • Page 54: Image Density (Contrast)

    Transmission Note ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you actually sent by printing the Journal. ❒...

  • Page 55: Mixing Scan Settings For A Multiple Page Original

    Scan Settings Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different image den- sity, resolution, and original type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.

  • Page 56: Specifying A Destination

    Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.

  • Page 57: Entering A Pause

    Specifying a Destination Entering a pause Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds. ARX028S Note ❒ If you press the {Pause/Redial} key at the first digit, the Redial screen appears. ❒...

  • Page 58: Sending By Ip-Fax

    Transmission Enter the fax number using the number keys. Press [Tone]. Enter the number you want to tone dial using the number keys. Press the {Start} key. The transmission starts. If you want to cancel a transmission, press the {Clear Modes} key, and then re- move the originals.
  • Page 59 Specifying a Destination Press [TX Mode]. Select [Select Line] using {U} or {T}, and then press the {OK} key. Select [H.323] or [SIP] using {U} or {T}, and then press the {OK} key. Press the {Escape} key. The standby screen appears. Press [Manual].
  • Page 60 Transmission To add a destination, press [Add Dest]. Specify the next destination. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts. Note ❒...

  • Page 61: Regarding Ip-Fax Destinations

    Specifying a Destination Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's configuration, enter the IP-Fax destination as follows: ❖ When not using a gatekeeper/SIP server • From IP-Fax to IP-Fax Specify the IPv4 address or host name of the receiving machine. Example: 192.168.1.10 (IPv4 address) Example: IPFAX1 (host name) •...

  • Page 62: Sending To An E-Mail Address

    Transmission Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify it's the receiver's machine telephone number. For example, if the receiver's fax number is “0312345678”, specify “5678”. To send from an IP-Fax to G3 fax without using gatekeeper or SIP server, you must register the gate- way also.
  • Page 63 Specifying a Destination Press [ ] to display Press [Manual]. To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. Enter the e-mail address destination, and then press the {OK} key. If you enter an incorrect character, press the {Clear/Stop} key. Then, re-enter the characters correctly.
  • Page 64 Transmission Specify the sender. For details about specifying senders, see “Sender Settings”. Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts. Note ❒...

  • Page 65: Bypassing The Smtp Server

    Specifying a Destination Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without go- ing through the SMTP server. Important ❒ To use this function, the following settings must be made. For details about these settings, see “System Settings”, General Settings Guide and “Using a Host Name Instead of an IPv4 Address”, Network Guide.
  • Page 66 Transmission ❖ Specify the other party's IPv4 address Specify a destination's e-mail address by changing the domain part of the e- mail address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is “abc@defcompany.com” and the IPv4 address is “192.168.1.10”;...

  • Page 67: Using The Quick Dial Keys

    Specifying a Destination Note ❒ When you specify destinations directly using the number keys, you can specify whether or not to use the SMTP server for each destination. ❒ When you select destinations in the destination list, the SMTP server set- ting specified in the Address Book is enabled.

  • Page 68: Specifying A Destination Using The Quick Dial Key

    Transmission Specifying a destination using the Quick Dial key Press [ ] to switch the destination type between Press the Quick Dial key in which the destination's number is programmed. ARX031S Flip the Quick Dial Flip Plate down to access Quick Dial keys 01 through 16, flip up to access keys 17 through 32.

  • Page 69: Specifying A Group Of Destinations Using The Quick Dial Key

    Specifying a Destination Specifying a group of destinations using the Quick Dial key If you program multiple destinations into a group, you can send documents to all destinations in that group using just a few keystrokes. Destinations pro- grammed in a group are indicated by . Important ❒...
  • Page 70 Transmission Note ❒ Destinations programmed in groups can be checked using “Group Desti- nation List” in “Administrator Tools” in “System Settings”. ❒ If a destination where a fax number, e-mail address, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.

  • Page 71: Checking The Specified Destination

    Specifying a Destination Checking the Specified Destination This section explains how to check the specified destinations. If you specified a destination from the destination list, you can display names, fax numbers, e-mail addresses, or IP-Fax destinations. If a group is specified as the destination, you can display the fax numbers, e-mail addresses, or IP-Fax destinations of the group.

  • Page 72: Redial

    Transmission Redial The machine stores the latest destinations specified for each transmission meth- od. This function saves time when you are sending to the same destination re- peatedly, as you do not have to enter the destination again. Important ❒ The following kinds of destinations are not stored: •...
  • Page 73 Specifying a Destination Note ❒ You can specify Internet Fax destination using the Redial function. Select this function before pressing [Manual]. ❒ When you press [Program], you can register a selected recipient in the des- tination list. ❒ For the maximum number of redials the machine can store, see “Maximum Values”.

  • Page 74: Programming Destinations In The Address Book

    Transmission Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. Press the {User Tools/Counter} key. ARX033S Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.

  • Page 75: Programming Destinations From Check Destination Screen

    Programming Destinations in the Address Book Select [Program/Change] using {U} or {T}, and then press the {OK} key. For the procedure to follow, see “Registering Addresses and Users for Fac- simile/Scanner Functions”, General Settings Guide. Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a group.

  • Page 76: Programming Destinations From Redial Screen

    Transmission Make the settings, and then press the {OK} key. The screen returns to that of step Note ❒ Depending on security settings, [Program] may not appear, and you may be unable to register the destination. Reference p.61 “Checking the Specified Destination” “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Programming Destinations from Redial Screen...

  • Page 77: Searching For A Destination In The Address Book

    Searching for a Destination in the Address Book Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. Important ❒ To search for a destination from an LDAP server, the LDAP server must be registered in advance.
  • Page 78 Transmission Press the {Search Destination} key. ARX034S Select [Search Address Book] using {U} or {T}, and then press the {OK} key. Select [Search by Name] using {U} or {T}, and then press the {OK} key. Enter the destination name you want to search for, and then press the {OK} key.

  • Page 79: Search By Destination List

    Searching for a Destination in the Address Book Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it). Multiple destinations can be selected. Press {W} to deselect a destination. Press the {OK} key. Note ❒...
  • Page 80 Transmission Press the {Search Destination} key. ARX034S Select [Search Address Book] using {U} or {T}, and then press the {OK} key. Select [Display List] using {U} or {T}, and then press the {OK} key. Destinations appear in registration number order. Select a destination using {U} or {T}, and then press {V} to specify it (put a tick against it).

  • Page 81: Search By Registration Number

    Searching for a Destination in the Address Book Search by Registration Number Follow these steps to search for a destination by specifying a registration number stored in the destination list. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 82 Transmission Enter the three-digit registration number using the number keys, and then press the {OK} key. If you enter the wrong registration number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the correct registration number. When the search is finished, the result appears. Press {V} to select a destination, and press the {OK} key.

  • Page 83: Search By Fax Number

    Searching for a Destination in the Address Book Search by Fax Number Follow these steps to search for a destination registered in the Address Book by fax number. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 84 Transmission Enter the number you want to search for, and then press the {OK} key. If you enter the wrong number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the correct number. Confirm the numbers you entered, and then press the {OK} key. When the search is finished, the results appear.

  • Page 85: Search By E-Mail Address

    Searching for a Destination in the Address Book Search by E-mail Address Follow these steps to search for a destination registered in the destination list by e-mail address. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 86 Transmission Enter the e-mail address you want to search for, and then press the {OK} key. If you enter the wrong e-mail address, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the correct e-mail address. Confirm the e-mail address you entered, and then press the {OK} key. When the search is finished, the results appear.

  • Page 87: Search By Ip-Fax Destination

    Searching for a Destination in the Address Book Search by IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by IP-Fax destination. Important ❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.
  • Page 88 Transmission Press [IP]. The Search IP-Fax Destination screen appears. Enter the IP-Fax destination you want to search for, and then press the {OK} key. If you enter the wrong destination, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the correct destination. Confirm the IP-Fax destination you entered, and then press the {OK} key.

  • Page 89: Search By Ldap Server

    Searching for a Destination in the Address Book Search by LDAP Server Follow these steps to search for a destination registered in the Address Book us- ing the LDAP server. Important ❒ This function is not available if [LDAP Search] is set to [Off] under Administra- tor Tools, in the System Settings menu.
  • Page 90 Transmission Select [Advanced Search] using {U} or {T}, and then press the {OK} key. Select a search condition using {U} or {T}, and then press the {OK} key. Conditions (Name, E-mail Address, Fax Destination, Company Name, and Department Name) are those programmed in the LDAP server. Enter a partial string, and then press the {OK} key.
  • Page 91 Searching for a Destination in the Address Book Select the search criteria using the scroll keys, and then press the {OK} key. The meanings of the search criteria are as follows: • [Include]: Search for strings that include the specified character. Example: When searching for “ABC”, enter “A”, “B”, or “C”.
  • Page 92 Transmission Note ❒ Although one user can program multiple e-mail addresses, only one ad- dress can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. Howev- er, the address programmed first is normally retrieved. ❒...

  • Page 93: On Hook Dial

    On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. Important ❒ This function is not available for Internet Fax and IP-Fax. Place the original, and then select the scan settings you require.
  • Page 94 Transmission Note ❒ This function is unavailable in some countries. ❒ Press {U} or {T} to adjust the volume of the on-hook sound in eight incre- ments. At the maximum volume level, U changes to |. Similarly, at the minimum level, T changes to {. The volume can also be preprogrammed in the Fax Features menu.

  • Page 95: Manual Dial

    Manual Dial Manual Dial Pick up the optional handset or the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax document. If, on the other hand, you hear a voice at the oth- er end, continue conversation as normal.

  • Page 96: Memory Storage Report

    Transmission Memory Storage Report This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed.

  • Page 97: Canceling A Transmission

    Canceling a Transmission Canceling a Transmission This section explains how to cancel a fax transmission. Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. Press the {Clear Modes} key.

  • Page 98: While The Original Is Being Transmitted

    Transmission While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. Press the {Clear/Stop} key. ARX036S Select the file you want to cancel using {U} or {T}, and then press [Stop TX]. Press [Delete].

  • Page 99: Before The Transmission Is Started

    Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- tination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then de- lete it.
  • Page 100 Transmission Press [Delete]. The display returns to that of step To cancel another file, repeat from step To cancel stopping transmission, press [No]. Press the {Escape} key twice. The standby display appears. Note ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end.

  • Page 101: Send Settings

    2. Send Settings This section explains the features of [TX Mode], which you can use to apply vari- ous transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time.
  • Page 102 Send Settings Select [Send at Specified Time] using {U} or {T}, and then press the {OK} key. To cancel the setting, select [Off], and then press the {OK} key. The display re- turns to that of step Enter the time using the number keys and press [AM/PM] to switch between AM and PM.

  • Page 103: Sender Settings

    Sender Settings Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
  • Page 104 Send Settings Confirm the selected sender, and then press the {OK} key. To print the sender's name on the receiver's sheet, select [Stamp] using {U} or {T}, and then press the {OK} key. If you enable this function, the sender's name (user name) appears on the re- ceiver's sheet, lists, and report.
  • Page 105 Sender Settings Note ❒ You can confirm transmission results by using both the E-mail TX Result function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Fax Features menu.

  • Page 106: Pin Code Transmission

    Send Settings PIN Code Transmission A PIN (Personal Identification Number) Code is a number used for identifying the sender. PIN Code Transmission uses the PABX (Private Automatic Branch eXchange) system to prevent unauthorized users sending faxes and to manage charges ac- cording to user.
  • Page 107 Sender Settings Enter the PIN Code, and then press the {OK} key. The standby display appears. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. Press the {Start} key. Note ❒ For the maximum number of digits you can use in a PIN Code, see “Max- imum Values”.

  • Page 108: E-Mail Options

    Send Settings E-mail Options This section explains the settings required for using the Internet Fax function. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. Entering the Subject Allows you to enter a subject for the e-mail document you want to send. Important ❒...
  • Page 109 E-mail Options Press the {Escape} key twice. The standby screen returns. To check the settings, press [TX Mode]. Specify a destination. Specify the sender. For details about specifying senders, see “Sender Settings”. Press the {Start} key. Note ❒ If you send e-mail without setting a subject, a subject is automatically in- serted.

  • Page 110: Requesting A Reception Notice

    Send Settings Requesting a Reception Notice You can confirm sent documents were properly received using e-mail or the Journal. When Reception Notice is set under “E-mail Options”, the receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received.
  • Page 111 E-mail Options Specify a destination. Specify the sender. For details about specifying senders, see “Sender Settings”. Press the {Start} key. Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the last 50 communications are fin- ished, “OK”...

  • Page 112: Fax Header Print

    Send Settings Fax Header Print When the Fax Header is set to “On”, the stored name is printed on the receiver's paper. Important ❒ In the USA, the Fax Header must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send.
  • Page 113 Fax Header Print Note ❒ You can program fax header names using the Program Fax Information function in the Fax Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Fax Features menu.

  • Page 114: Label Insertion

    Send Settings Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- tions in the Address Book, and also select [Programmed Name] when sending fax documents.
  • Page 115 Label Insertion Specify a destination, and then press the {Start} key. Note ❒ [Programmed Name] is selected by default.

  • Page 116: Setting Sub Codes For Transmission

    Send Settings Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document trans- mitted with a SUB Code is stored in the other party's memory, and not printed automatically.
  • Page 117 Setting SUB Codes for Transmission Select [On] using {U} or {T}, and then press the {OK} key. The screen returns to that of step Press the {Escape} key. The standby screen returns. Enter the fax number of a destination or an IP-Fax destination. Press the User Function key ({F1} to {F3}) programmed with [SUB/SEP Code].

  • Page 118: Setting A Password

    Send Settings When a password is required, enter the SID Code using the number keys, and then press the {OK} key. When a SID Code is not required, just press the {OK} key. The standby screen returns. Press the {Start} key. If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this.

  • Page 119: Setting Sep Codes For Reception

    Setting SEP Codes for Reception Setting SEP Codes for Reception Follow these steps to enter a SEP Code to request the destination to transmit a document. You can receive a document stored in the destination's memory if the document has the same SEP Code as the SEP Code you entered. This function enables the machine to utilize services that use the polling function or receive documents from multiple destinations.
  • Page 120 Send Settings Press the User Function key ({F1} to {F3}) programmed with [SUB/SEP Code]. ARX030S Enter a SEP Code, and then press the {OK} key. If you make a mistake, press the {Clear/Stop} key before pressing the {OK} key, and then try again. When a password is required, enter the PWD Code using the number keys, and then press the {OK} key.

  • Page 121: Entering A Password

    Setting SEP Codes for Reception Entering a Password There are times you may want to use a password when receiving faxes by SEP Code Reception using the SEP Code function. Note ❒ You can store PWD Codes as well as names and fax numbers in the destina- tion list.

  • Page 122: Sep Code Rx Result Report

    Send Settings SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. Note ❒ You can also check the result of a SEP Code Reception with the Journal. ❒ You can turn this function on or off with the User Parameters (switch 03, bit 4) in the Fax Features menu.

  • Page 123: Two-Sided Transmission (Double-Sided Transmission)

    Two-Sided Transmission (Double-Sided Transmission) Two-Sided Transmission (Double-Sided Transmission) Use this function to send two-sided originals. Important ❒ The optional ARDF is required. Place the original in the ARDF, and then select the scan settings you require. Press [TX Mode]. Select [2 Sided TX] using {U} or {T}, and then press the {OK} key. Select the transmission mode using {U} or {T}, and then press the {OK} key.
  • Page 124 Send Settings Select the position of the placed document using {U} or {T}, and then press the {OK} key. To cancel Two-Sided Transmission, press the {Escape} key. The display re- turns to that of step Select the page opening orientation using {U} or {T}, and then press the {OK} key.
  • Page 125 Two-Sided Transmission (Double-Sided Transmission) Note ❒ When using this function, two-sided originals cannot be sent by using just the exposure glass. ❒ The front and back of the scanned original will be printed in order on sep- arate sheets at the other end. The orientation of alternate sheets may be re- versed at the other end.
  • Page 126 Send Settings...

  • Page 127: Reception

    3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.

  • Page 128: Memory Reception

    Reception Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About twelve hours after the machine is turned off, all fax documents stored in memory are lost. If any documents are lost in this way, a Power Failure Re- port is automatically printed when the operation switch is turned on.

  • Page 129: Substitute Reception

    Types of Reception Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed. Fax documents received using Substitute Reception are automat- ically printed when the condition which caused the machine to use Substitute Reception is rectified.

  • Page 130: Receiving Documents According To Parameter-Specified Settings

    Reception Receiving documents according to parameter-specified settings If one of the conditions in the following list occurs, the machine receives only those documents that match the conditions specified in the User Parameters (switch 05, bit 2, 1) in the Fax Features menu. Problems Causes Solutions...

  • Page 131: Reception Modes

    Reception Modes Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (the optional handset or an external telephone required) • Auto Reception Note ❒ The optional handset or external telephone is required to use this machine as a telephone.

  • Page 132: Switching The Reception Mode

    Reception Switching the Reception Mode You can switch reception modes using Reception Settings in the Fax Features menu. If you program a User Function key with Switch Reception Mode, you can switch the reception mode quickly. Press the {Switch RX Mode} key. ARX039S Select the reception mode using {U} or {T}, and then press the {OK} key.

  • Page 133: Receiving Internet Fax Documents

    Receiving Internet Fax Documents Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. ❒...

  • Page 134: Manual E-Mail Reception

    Reception Manual E-mail Reception Follow these steps to receive a fax by accessing the e-mail server manually. Important ❒ Program the Manual E-mail Reception function to a User Function key beforehand. Press the User Function key ({F1} to {F3}) programmed with Manual E-mail Reception.

  • Page 135: Received Images

    Receiving Internet Fax Documents Received Images Here is an example of an Internet Fax document sent from this machine and re- ceived on a computer using the Outlook Express e-mail application. The received image varies according to the e-mail application. Important ❒...
  • Page 136 Reception Note ❒ The display format of the sender name differs according to that of the Stamp Sender Name setting and other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.30 “E-mail Subject”...

  • Page 137: Reception Functions

    Reception Functions Reception Functions This section explains useful functions for receiving fax documents. Important ❒ To use Internet Fax and IP-Fax functions, the optional printer/scanner unit must be installed. Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine.

  • Page 138: Smtp Reception Using Internet Fax

    Reception Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒ If an e-mail address is programmed as the destination, documents received are forwarded as e-mail. ❒ If you would like the machine to forward received documents to a particular destination according to the sender, specify the Forwarding destination for each sender under Fax Features, Administrator Tools, Program Special Send- er.

  • Page 139: Routing E-Mail Received Via Smtp

    Reception Functions Note ❒ You can route received e-mail to other Internet Fax machines as well. ❒ Even if SMTP reception is enabled on the DNS server, e-mail sent from the SMTP server will not be received and the machine reports an error if SMTP reception is not set in “System Settings”.

  • Page 140: Jbig Reception

    Reception The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖...

  • Page 141: Auto Fax Reception Power-Up

    Reception Functions Auto Fax Reception Power-Up This machine can be set to shut down automatically if no one has used it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming documents as long as the main power switch is on. Important ❒...

  • Page 142: Printing Options

    Reception Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a re- ceived document is printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level) using Adjust Sound Volume in the Fax Features menu.

  • Page 143: Center Mark

    Printing Options Center Mark When this function is enabled, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file re- ceived documents.

  • Page 144: Image Rotation

    Reception Image Rotation If you have set paper in the standard tray K, incoming fax documents are auto- matically rotated to fit onto the paper. Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet.

  • Page 145: Page Reduction

    Printing Options Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting • Overprinting length • Guideline for split ❒ You can adjust the overprinting and reduction lengths within the following ranges: •...

  • Page 146: Tsi Print (Transmitting Subscriber Identification Print)

    Reception TSI Print (Transmitting Subscriber Identification Print) Usually the sender's Fax Header is printed on received documents. When you receive an Internet Fax document, the e-mail address of the sender is printed. If the sender has not programmed their Fax Header, you will not be able to iden- tify them.

  • Page 147: Setting Priority Trays

    Printing Options Setting priority trays With the same size of paper loaded into multiple trays, you can make the ma- chine use one tray for one function and another tray for another function. For example, you may load white A4 paper into tray 1 to use when making cop- ies, and yellow A4 paper into tray 2 to use when printing received faxes.
  • Page 148 Reception...

  • Page 149: Changing/Confirming Communication Information

    4. Changing/Confirming Communication Information This section explains the features of the {Job Information} key, which you can use to confirm communication results on the screen or printed reports. Printing a List of Files in Memory (Print TX Standby File List) Print this list if you want to find out which files are stored in memory and what their file numbers are.
  • Page 150 Changing/Confirming Communication Information Press the {Escape} key. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Param- eters (switch 04, bit 5) in the Fax Features menu.

  • Page 151: Printing A File From Memory

    Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press the {Job Information} key. ARX037S Select [Check/Stop TX File] using {U} or {T}, and then press the {OK} key.
  • Page 152 Changing/Confirming Communication Information Press the {Start} key. To cancel printing after pressing the {Start} key, press the {Clear/Stop} key. The display returns to that of step The display returns to that of step after printing a TX Standby File. Repeat from step , if you want to print another file.

  • Page 153: Checking The Transmission Result (Tx File Status)

    Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. Press the {Job Information} key. ARX037S Select [TX File Status] using {U} or {T}, and then press the {OK} key.

  • Page 154: Confirming By Report

    Changing/Confirming Communication Information Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a network computer Web Image Monitor.

  • Page 155: Confirming By E-Mail

    Checking the Transmission Result (TX File Status) Confirming by E-mail Use the E-mail TX Result function to send reports by e-mail to a computer, and then confirm them on the computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. •...

  • Page 156: Communication Result Report (Memory Transmission)

    Changing/Confirming Communication Information Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. Note ❒ If two or more destinations are specified, this report is printed after the fax document is sent to all the destinations.

  • Page 157: Communication Failure Report

    Checking the Transmission Result (TX File Status) Note ❒ You can switch this report on or off in the User Parameters (switch 03, bit 5) in the Fax Features menu. ❒ To view the report without text disruption, select a font of even character width in your e-mail application's settings.

  • Page 158: Checking The Reception Result (Rx File Status)

    Changing/Confirming Communication Information Checking the Reception Result (RX File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. Press the {Job Information} key. ARX037S Select [RX File Status] using {U} or {T}, and then press the {OK} key. Check the reception results using {U} or {T}.

  • Page 159: Confirming By Report

    Checking the Reception Result (RX File Status) Note ❒ Only the reception results of the latest communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a network com- puter Web Image Monitor.

  • Page 160: Printing The Journal

    Changing/Confirming Communication Information Printing the Journal You can print the Journal manually. Important ❒ The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Press the {Job Information} key. ARX037S Select [Print Journal] using {U} or {T}, and then press the {OK} key.

  • Page 161: Journal

    Printing the Journal Reference p.186 “Maximum Values” “Fax Features”, General Settings Guide Journal This section explains the items printed in the Journal. ARX046S Printing date Other end Shows the date and time the report was • For fax destinations printed. Shows the name (for display) pro- grammed by the other end.
  • Page 162 Changing/Confirming Communication Information • For Internet Fax destinations • For IP-Fax transmissions and receptions At time of transmission, it shows the After , “T” for outgoing faxes or e-mail address or name programmed “R” for incoming faxes, and the com- in the destination list.

  • Page 163: Transmitting Journal By E-Mail

    Printing the Journal Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. Important ❒ To transmit the Journal by e-mail, the optional printer/scanner unit must be installed. ❒...

  • Page 164: Printing A File Received With Memory Lock

    Changing/Confirming Communication Information Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID.
  • Page 165 Printing a File Received with Memory Lock Select [Print Memory Lock File] using {U} or {T}, and then press the {OK} key. If no documents were received while Memory Lock was switched on, the message “ ” is shown, and then the dis- There are no memory lock files.
  • Page 166 Changing/Confirming Communication Information...

  • Page 167: Fax Via Computer

    5. Fax via Computer This section explains how to use this machine's facsimile function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine. Connect computers to the machine via parallel port, LAN, IEEE 802.11b (wire- less LAN), or USB 2.0.

  • Page 168: Before Use

    Fax via Computer Important ❒ To specify IP-Fax destinations or Internet Fax destinations, the optional print- er/scanner unit must be installed. ❒ Errors occurring when the machine is used as a LAN-Fax will not be dis- played on the computer. Check for errors by using a Web Image Monitor. See Web Image Monitor help.

  • Page 169: Lan-Fax Driver

    Sending Fax Documents from Computers LAN-Fax Driver This driver allows you to use LAN-Fax functions. Important ❒ All operations cannot be guaranteed depending on the system environment. ❒ If your operating system is Windows NT 4.0, download LAN-Fax Driver for Windows NT 4.0 from the supplier's Web site.

  • Page 170: Lan-Fax Cover Sheet Editor

    Fax via Computer LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP/Vista Microsoft Windows Server 2003 Microsoft Windows NT 4.0 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM.

  • Page 171: Installing Individual Applications

    Sending Fax Documents from Computers Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LAN- Fax functions. The LAN-Fax Driver is on the CD-ROM included with the machine. Address Book and LAN-Fax Cover Sheet Editor are installed with the LAN-Fax Driver.

  • Page 172: When Installing On Windows Vista

    Fax via Computer When installing on Windows Vista If your computer's operating system is Windows Vista, use the following proce- dure to install the LAN-Fax Driver on your computer: On the [Start] menu, click [Control Panel]. Click [Hardware and Sound]. Click [Printers].

  • Page 173: Setting Print Properties

    Sending Fax Documents from Computers Setting print properties This section explains how to make settings such as paper size or resolution. On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional, Windows Server 2003, select [Printers and Faxes] on the [Start] menu.

  • Page 174: Making Settings For Option Configuration

    Fax via Computer Making settings for option configuration Make settings for optional units installed in this machine. On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional, Windows Server 2003, select [Printers and Faxes] on the [Start] menu. With Windows XP Home Edition, select [Control Panel] on the [Start] menu.

  • Page 175: Basic Transmission

    Sending Fax Documents from Computers Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M10] as the printer, and then specify a destination in the [LAN-Fax] dialog box.

  • Page 176: P.166 "Specifying A Destination Using A Destination List

    Fax via Computer Reference p.166 “Specifying a destination using a destination list” p.167 “Specifying a destination using Address Book” p.168 “Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination” p.169 “Specifying Options” p.171 “Confirming Transmission Results by E-mail” p.173 “Editing Address Book”...

  • Page 177: Specifying A Destination Using Address Book

    Sending Fax Documents from Computers Specifying a destination using Address Book Important ❒ In order to use this method, you need to register destinations in the address list using Address Book. Click the [Address Book] tab. The [Address Book] tab appears. Select a CSV file containing the desired destination list, from the [Address Book:] dropdown menu.

  • Page 178: Specifying A Destination By Directly Entering A Fax Number, Internet Fax Destination, Or Ip-Fax Destination

    Fax via Computer Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination Click the [Specify Destination] tab. The [Specify Destination] tab appears. Select the type of fax from the [Type:] dropdown menu. To send by standard fax or IP-Fax, select [Fax]. To send by Internet Fax, select [E-mail].

  • Page 179: Specifying Options

    Sending Fax Documents from Computers Specifying Options You can specify the options in the following list. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet •...

  • Page 180: To Display Preview

    Fax via Computer To display preview Selecting the [Preview] check box allows you to check how the fax document will be output at the destination. Click [Send Options]. The [Send Options] tab appears. Select the [Preview] check box. Click [Print], [Send] or [Send & Print]. The [Preview] window appears.

  • Page 181: Checking Transmission Using Lan-Fax Driver

    Sending Fax Documents from Computers Note ❒ Single-page documents are saved as single TIFF files, and multiple-page documents are saved as multiple TIFF files. Checking Transmission Using LAN-Fax Driver From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or Web Image Monitor, you can check information about files sent using LAN-Fax Driver.

  • Page 182: Lan-Fax Result Report

    Fax via Computer Enter the destination. When entering the e-mail address directly, click the [Specify destinations] radio button, and then enter the e-mail address in the [Specify destinations] field. When entering the machine's programmed address, click the [Device Address] radio button, and then enter the registration number of the destination list in the [Device Address] box.

  • Page 183: Printing And Saving

    Sending Fax Documents from Computers Printing and Saving You can print documents created using Windows applications. Open the application document you want to print or create a new document, and then perform the following procedure. For details about printing the fax image, see the LAN-Fax Driver's Help. On the [File] menu, click [Print...].

  • Page 184: Programming New Destinations

    Fax via Computer Programming new destinations On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited.

  • Page 185: Editing Programmed Destinations

    Sending Fax Documents from Computers Editing programmed destinations On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited. Select the destination you want to edit so it is highlighted in the list.

  • Page 186: Using The Machine's Address Book Data In The Destination List Of The Lan-Fax

    Fax via Computer Using the Machine's Address Book Data in the Destination List of the LAN-Fax You can save information about fax destinations registered to this machine in a personal computer as a CSV file using “Address Management Tool” in “Smart- DeviceMonitor for Admin”.

  • Page 187: Attaching A Created Cover Sheet

    Sending Fax Documents from Computers On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [LAN-Fax Cover Sheet Editor]. The [LAN-Fax Cover Sheet Editor] dialog box appears. Edit the cover sheet. For details about operations, see Help. Click [Save as...] on the [File] menu. Select a folder, and then enter a file name.

  • Page 188: Managing Facsimile Functions Using Smartdevicemonitor For Admin

    Fax via Computer Click the [Send Options] tab, and then select the [Attach a Cover Sheet] check box. Click [Send] or [Send & Print]. Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this machine's fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin.

  • Page 189: Programming Destination Information From Web Browser

    Programming Destination Information from Web Browser Programming Destination Information from Web Browser If the receiving machine is compliant with T.37 full mode Internet Fax, you can program the receiver's properties from Web Image Monitor. You can program the following properties: •...

  • Page 190: To Add New Receiver

    Fax via Computer Set the properties for Internet Fax data format other than the mode selection. If you change the mode to “Simple Mode”, you cannot set machine properties. Click [OK] at the upper or lower left of the screen. To cancel the setting, click [Cancel] at the upper or lower left of the screen.

  • Page 191: Appendix

    6. Appendix This section explains features and specifications of the facsimile function. Programming Frequently Used Functions to User Function Keys For time saving and convenience, register frequently used functions to User Function keys ({F1}, {F2}, and {F3}). You can register the following functions to User Function keys: •...

  • Page 192: Optional Equipment

    Appendix Optional Equipment This section explains the functions of options. Handset You can make or receive calls by installing the optional handset and dialing manually. Reference p.83 “On Hook Dial” p.85 “Manual Dial”...

  • Page 193: Specifications

    Specifications Specifications ❖ Fax Transmission and Reception Standard Resolution 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15.4/mm (Fine character) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution (JBIG transmission: 2 seconds) Data compression method MH, MR, MMR, JBIG...
  • Page 194 Appendix ❖ IP-Fax Transmission and Reception Network LAN: Local Area Network Ethernet/10base-T, 100base-TX, IEEE802.11b (wireless LAN) 8 × 3.85/mm, 200 × 100 dpi (Standard character), Scan line density 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15.4/mm (Fine character) Standard size: A3L, 11"...

  • Page 195: Specifications Required For The Internet Fax Destination Machines

    Specifications Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the fol- lowing specification requirements. When communicating with full mode compatible machines, you can take ad- vantage of higher specifications for coding, original size, and resolution. For de- tails about the specifications available in full mode, see “Internet Fax Transmission and Reception”...

  • Page 196: Maximum Values

    Appendix Maximum Values The following list contains the maximum value for each item. Item Description Memory 4 MB Number of documents you can store in memory for Memory Transmission 200 Number of pages you can store in memory (using A4 Standard <ITU-T q1 Approx.

  • Page 197: Index

    INDEX Checking the reception result Checking the result of the 1 Sided for 1st Page communication 2 Sided from 1st Page Checking the result of the 2 Sided TX Immediate Transmission Checking the specified destination Checking the transmission result Checking transmission using Acceptable original sizes LAN-Fax Driver Add Dest...
  • Page 198 E-mail TX results Enable H.323 If memory runs out while storing an original Enable SIP If the machine cannot detect the size of Entering an e-mail address your original Entering an IP-Fax destination If there is no paper of the correct size Entering a pause Image density (contrast) Entering a tone...
  • Page 199 Making settings for option configuration Page reduction Managing facsimile functions using Page separation and length reduction SmartDeviceMonitor for Admin Paper size and scanned area Manual Parallel Memory Transmission Manual Dial Parameter Setting Manual E-mail Reception Password (PWD) Manual Reception Password (SID) Manuals for This Machine Pause/Redial key Maximum E-mail Size...
  • Page 200 Send at Specified Time Sender Settings Quick Dial Flip Plate Sending at a specific time Quick Dial key Sending at specific time Sending by Internet Fax Sending by IP-Fax Sending fax documents from computers RDS On/Off Sending multiple originals using the Reading the display exposure glass Reading the display panel and using keys...
  • Page 201 Switching the reception mode Transmitting Journal by e-mail TSI Print (Transmitting Subscriber Switch Reception Mode Identification Print) Switch RX Mode key TSI - Transmitting Subscriber Symbols Identification System Settings Two-Sided Transmission TX File Status TX Mode T.37 full mode TX Standby File List Terminology Types of reception Text...
  • Page 202 D327-7623...
  • Page 203 Trademarks ® ® ® ® ® Microsoft , Windows , Windows NT , Windows Server , Windows Vista , and Outlook are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. ® PowerPC is a trademark of International Business Machines Corporation in the United States, other countries, or both.
  • Page 204 EN USA D327-7623...

This manual is also suitable for:

Fax option type 2500Aficio mp 2500

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