Page 1 2500MF d-Copia 3000MF Advanced Operation Guide Cod 544401en...
Page 2 Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2007, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
Page 3 Introduction Thank you for your purchase of d-Copia 2500MF, d-Copia 3000MF This Advanced Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Page 4: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • Legal Information..............ii • Regarding Trade Names ..........iii ADVANCED OPERATION GUIDE...
Page 5 Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. Legal Restriction on Copying/Scanning • It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. •...
Page 6 Regarding Trade Names • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Windows Me, Window XP and Windows Vista are trademarks of Microsoft Corporation.
Page 7 • This machine contains the software having modules developed by Independent JPEG Group. All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide. Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html).
Page 8: About This Operation Guide
About this Operation Guide This Operation Guide contains the following chapters. Copying Functions Describes the functions you can use when copying. Sending Functions Describes the functions you can use when sending originals. Printer Explains how to connect to a computer and how to specify the settings for using the machine's printer function.
Page 9 Included Guides The following guides are supplied with the machine. Refer to them as necessary. Operation Guide Describes how to load paper, basic copy, print and scan operations, and troubleshooting. Advanced Operation Guide (This Guide) Explains copying, printing and scanning features in depth, as well as default settings.
Page 10 Description of Operation Procedure In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Description in this Actual procedure Operation Guide Press [Copy]. Press [Copy], [Change] of Quick Setup, [ ] twice, and then Press [Change] of Quick Setup.
Page 11 Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As in A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional R character in order to indicate the orientation of the original/paper.
Page 12: Table Of Contents
Contents Contents Legal and Safety Information ........... . . i About this Operation Guide.
Page 13 Contents Background Density Adjustment ..........2-24 Color / Grayscale / Monochrome Selection.
Page 14 Contents Security Security Kit Functions ............8-2 Touch Panel Display after the Security Kit is Installed .
Page 15 Contents ADVANCED OPERATION GUIDE...
Page 16: Copying Functions
1 Copying Functions This chapter explains the functions available for copying. • Original Size ..............1-2 • Paper Selection ............1-4 • Mixed Sized Originals........... 1-7 • Original Orientation ............ 1-10 • Collate/Offset Copying ..........1-12 • Staple ................. 1-14 •...
Page 17: Original Size
Copying Functions Original Size Specify the size of originals being scanned. Be sure to specify the original size when copying non-standard sizes. The following options are available. Item How to Select Sizes Standard Have the size of Inch models: Auto, Ledger, Legal, Sizes 1 original detected Letter, Letter-R, Statement,...
Page 18 Copying Functions Press [Org./Paper/Finishing] and then [Original Size]. Press [Standard Ready to copy. Copies Sizes 1 ], [Standard Original Size Sizes 2 ], [Others] or Standard Auto Ledger Letter [Size Entry] to select Sizes 1 Letter Legal Statement Standard the original size. Press [OK] to display Sizes 2 the image.
Page 19: Paper Selection
Copying Functions Paper Selection Select the paper source that contains the required paper size. NOTE: Specify in advance the size and type of the paper loaded in the cassette (refer to Original/Paper Setup on page 6-6). Selecting the Cassette Use the procedure below to select the paper supply cassette. Place the originals on the platen.
Page 20 Copying Functions Reserving the Multi Purpose Tray Change the paper size and media type. The available paper sizes and media types are shown in the table below. How to Category Item Sizes Select Paper Standard Choose from Inch models: Ledger, Legal, Size Sizes 1 the standard...
Page 21 Copying Functions NOTE: You can conveniently select in advance the size and type of paper that will be used often and set them as default (refer to Paper Size and Media Type Setup for Multi Purpose Tray on page 6-9). Use the procedure below to select the paper size and media type.
Page 22: Mixed Sized Originals
Copying Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be loaded in a batch and copied. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows.
Page 23 Copying Functions A3, B4, A4 and B5 B4, A4-R and B5 Folio, A4-R and B5-R Selecting How to Copy Originals Select whether you wish to create individual copies on different size papers matching the original sizes or to produce all copies on the same size papers.
Page 24 Copying Functions The table below shows the finished document sizes for the different original size options. Option Description Mixed Sized Originals are detected individually for size and Copies copied to the same size papers as originals. Same Size Copies Originals are all copied to the same size papers. Use the procedure below to copy mixed sized originals.
Page 25: Original Orientation
Copying Functions Original Orientation Select the original orientation to use the following functions. • Duplex • Margin/Centering originals • Border erase • Combine mode • Memo mode • Page numbering • Booklets • Stapling (optional feature) If [On] is selected as the Orientation Confirmation setting in the System Menu, the selection screen for original orientation appears when you select any of the above functions.
Page 26 Copying Functions Use the procedure below to select the orientation when placing the originals on the platen. Place the originals on the platen. Press the Copy key. Press [Org./Paper/Finishing] and then [Original Orientation]. Select [Top Edge Ready to copy. Copies Top] or [Top Edge Original Orientation Left] as the way the...
Page 27: Collate/Offset Copying
Copying Functions Collate/Offset Copying The machine can collate and offset at the same time as it copies. You can use the Collate/Offset copy function for tasks such as those shown below. Collate Scan multiple originals and deliver complete sets of copies as required according to page number.
Page 28 Copying Functions To use collate Ready to copy. Copies copying, press [On] Collate/Offset of Collate. Collate To use offset Press [OK] to display copying, press the image. [Each Set] of Offset. Offset Press [OK]. Each Set Add Shortcut Cancel Status 10/10/2007 10 :10 If [Off] is selected for...
Page 29: Staple
Copying Functions Staple Use this feature to staple your finished copies. NOTE: Stapling requires the optional document finisher or built-in finisher. The following stapling options and orientations are available. Original Copy Orientation of Original Platen Document processor Document finisher Built-in finisher Document finisher Built-in finisher Use the procedure below to produce stapled copies.
Page 30 Copying Functions To staple, select the Ready to copy. Copies staple position, [1 Staple/Punch staple] under Staple. Upper Staple Left Upper 1 staple Press [OK] to display Right the image. Top Edge Top Original Orientation Add Shortcut Cancel Status 10/10/2007 10 :10 Press [Original Orientation] to choose orientation of the originals, either [Top Edge Top] or [Top Edge Left].
Page 31: Output Destination
Copying Functions Output Destination You can use the procedure below to select an output destination such as the optional document finisher for your copies. NOTE: Optional output destinations include the job separator, document finisher and the built-in finisher. The table below shows the available output destinations. Destination Description Top tray...
Page 32: Zoom Mode
Copying Functions Zoom Mode Original image can be reduced or enlarged for copying. The following zoom modes are available. Auto Zoom Automatically reduces or enlarges the original image suited to the selected paper size. Ledger: 129 % Letter-R A3: 141 % Statement-R: 64 % A5: 70 % Manual Zoom...
Page 33 Copying Functions XY Zoom Adjust vertical and horizontal magnifications independently. Enter desired magnification in 1% increments between 25% and 400%. When using the document processor, enter the desired magnification in 1% increments between 25% and 200%. The procedure for using zoom copying is explained below. Place the originals in the document processor or on the platen.
Page 34 Copying Functions To use XY Zoom, Ready to copy. Copies press [XY Zoom]. Zoom (25 - 400) Standard Press [+] or [–] to Zoom change the XY Zoom Press [ OK] to display displayed the image. # Keys magnifications of X (25 - 400) (horizontal) and Y Top Edge Top...
Page 35: Combine Mode
Copying Functions Combine Mode This mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original can be indicated. NOTE: Combine mode is available for the copy paper sizes of A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, 8K, 16K and 16K-R.
Page 36 Copying Functions The following 4-in-1 options and output orientations are available. Original Copy Orientation of Original Platen Document processor NOTE: When placing the original on the platen, be sure to copy the originals in page order. Types of Page Boundary Lines The following types of the boundary lines are available.
Page 37 Copying Functions Press [2 in 1] or [4 in Ready to copy. Copies 1], and choose the Combine page layout of Layout Layout. 2 in 1 Press [ OK] to display Right then Left then Down Down the image. None 4 in 1 Border Line Top Edge Top...
Page 38: Margin/Centering Mode
Copying Functions Margin/Centering Mode Shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. When you copy onto paper different from the original size, you can center the original image on the paper. The following margin widths are available.
Page 39 Copying Functions Press [Margin] to select the copy with margin. Use [+] or [–] to enter the margins for Left/Right and Top/Bottom. Press [# Keys] to use the numeric keys for entry. For duplex copying, Ready to copy. Copies press [Back Page Margin/Centering Margin] and select Left/Right...
Page 40: Border Erase
Copying Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when making copies. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the middle of the original...
Page 41 Copying Functions In each option, the available ranges are as below. Input units Border Erase Range Inch Models 0 to 2"(in 0.01" increments) Metric Models 0 mm to 50 mm (in 1-mm increments) NOTE: To specify the default width value of Border Erase, refer to Border Erase Default on page 6-28 for details.
Page 42 Copying Functions Press the Start key to start copying. ADVANCED OPERATION GUIDE 1-27...
Page 43: Booklet From Sheets
Copying Functions Booklet from Sheets The Booklet copying option allows you to copy sheet originals and produce booklets such as small brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center. You can copy the cover page onto colored paper or thick paper. Paper for the cover is supplied from the Multi Purpose tray.
Page 44 Copying Functions For binding on the right side The folded copies can be read from right to left. Original Copy For top binding The folded copies can be read from top to bottom. Original Copy The procedure for using Booklet copying is explained below. Press the Copy key.
Page 45 Copying Functions If you selected [1-sided>>Booklet], choose the binding orientation in Finishing. If you choose [1-sided>>Booklet] or [2-sided>>Booklet], you can add the cover. Press [Cover], select [Cover] and press [OK]. Press [Original Orientation] to choose orientation of the originals, either [Top Edge Top] or [Top Edge Left].
Page 46: Duplex
Copying Functions Duplex Use Duplex to create two-sided copies. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. NOTE: To scan 2-sided originals in color using the optional document processor, expansion of the memory in the machine is required.
Page 47 Copying Functions Two-sided to One-sided Copies each side of a two-sided original onto two individual sheets. Optional document processor is required. Original Copy The following binding options are available. Left/Right Binding: Images are copied onto the back side without being rotated.
Page 48 Copying Functions Book to One-sided Copies each page of originals with facing pages onto two individual sheets. Original Copy The following binding options are available. Left Binding: Originals with facing pages are copied from left to right. Right Binding: Originals with facing pages are copied from right to left. NOTE: The following sizes of originals and paper are supported in Book to One-sided mode.
Page 49 Copying Functions Select the desired Ready to copy. Copies Duplex mode. Duplex 1-sided >>1-sided 1-sided Press [ OK] to display >>2-sided the image. 2-sided >>1-sided 2-sided Finishing >>2-sided Book >>1-sided Top Edge Top Binding Binding Book Left/Right Original >>2-sided Orientation Add Shortcut Cancel 10/10/2007...
Page 50: Cover Mode
Copying Functions Cover Mode Add a cover to the finished copies. You can copy the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Paper for the cover is supplied from the Multi Purpose tray.
Page 51: Form Overlay
Copying Functions Form Overlay Copy the original images onto the form. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already registered in the machine's memory. Forms Original Copy NOTE:...
Page 52 Copying Functions NOTE: Press [Detail] to view the selected form data. Press [OK]. Place the originals. Place the original for the form on top of the other originals. When using the optional document processor, the first page of the originals should be placed on the top.
Page 53: Page Numbering
Copying Functions Page Numbering Number multiple pages of originals in sequential order. The formats for numbering are [-1-], [P.1] or [1/n]. The format [1/n] prints the total number of pages in the place of n. The page number is centered at the bottom of the page. Original [ –...
Page 54 Copying Functions To specify the page to end numbering, press [Last Page] and select [Manual]. Press [+] or [–] to enter the ending page and press [OK]. You can also enter the number with the numeric keys after pressing [# Keys]. The total number of pages n in the format [1/n] can be changed manually.
Page 55: Memo Mode
Copying Functions Memo Mode Delivers copies with a space for adding notes. You can also copy two originals onto the same sheet with a space or add lines to indicate page boundaries. NOTE: Memo mode is available for the copy paper sizes of Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, 8K, 16K and 16K-R.
Page 56 Copying Functions Types of Page Boundary Lines The following boundary lines are available. None Solid Dotted Borders (Cropmark) Use the procedure below to insert page boundary lines on your copies. Place the originals on the platen. Press the Copy key. Press [Layout/Edit] and then [Memo Page].
Page 57: Density Adjustment
Copying Functions Density Adjustment Copy density is adjustable. The table below shows the available settings. Mode Description Manual Density is adjustable to either 7 or 13 different levels. Auto Optimum density is selected depending on density of original. NOTE: You may choose Auto mode as the default setting (refer to Density on page 6-26).
Page 58: Image Quality
Copying Functions Image Quality Select the image quality to suit the type of original. The table below shows the quality options. Image Quality Description Mode Text+Photo Text and photos together. Text Only text, no photos. Photo Only photos, no text. Use the procedure below to select the quality of your copies.
Page 59: Ecoprint
Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality print is unnecessary. The procedure for making copies using EcoPrint is explained below. Place the originals on the platen. Press the Copy key.
Page 60: Continuous Scan
Copying Functions Continuous Scan When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job. With this function, originals are scanned until you press [Scan Finish].
Page 61 Copying Functions If [Job Build] is Copies Scan next original (s). Place the originals and press Start key. selected, the next Press Scan Finish to start copying. Job No.: 000021 Job Name: doc 20070505113414 User Name: ----- page can be Finished Pages Scanner Setting changed.
Page 62: Auto Image Rotation
Copying Functions Auto Image Rotation Automatically rotates the image when the sizes of the original and the loaded paper matches but the orientations are different. The images will be rotated 90° counter-clockwise prior to copying. NOTE: To set Auto Image Rotation as the default mode, refer to Auto Image Rotation on page 6-31.
Page 63: Negative Image
Copying Functions Negative Image Inverts black and white portions of the image for printing. Use the procedure below to make negative image copies. Place the originals on the platen. Press the Copy key. Press [Advanced Setup] and then [Negative Image]. Press [On] to select Ready to copy.
Page 64: Mirror Image
Copying Functions Mirror Image Copies the mirrored image of the original. Use the procedure below to make mirror image copies. Place the originals on the platen. Press the Copy key. Press [Advanced Setup] and then [Mirror Image]. Press [On] to select Ready to copy.
Page 65: Job Finish Notice
Copying Functions Job Finish Notice Sends a notice by E-mail when a copy job is complete. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish. NOTE: PC should be configured in advance so that E-mail can be used.
Page 66 Copying Functions To select the Ready to copy. Copies address to be Job Finish Notice notified from the address book, press Destination Detail Address Book [Address Book] on User A abc@def.com the left of the screen Address Entry and then press [Address Book] in Detail Address Book...
Page 67: File Name
Copying Functions File Name Names a copy job. Add other information such as date and time or job number as necessary. You can check a job history or job status using the job name, date and time, or job number specified here. Use the procedure below to assign a name to your copy job.
Page 68: Priority Override
Copying Functions Priority Override Suspends a current job and gives the selected job priority for copying. The suspended job resumes after Priority Override copying is finished. NOTE: The current job that is selected as Priority Override cannot be suspended. The procedure for using Priority Override is explained below. Place the originals on the platen.
Page 69: Repeat Copy
Copying Functions Repeat Copy Enable additional copies in the desired quantity as necessary after a copy job is completed. For confidential documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must be entered when using Repeat Copy or copies will not be delivered.
Page 70 Copying Functions Place the originals in the document processor or on the platen. Press the Start key to start copying and register this job as a Repeat Copy job. Outputting Repeat Copy Jobs The Repeat Copy jobs are stored in the Document Box. Refer to Job Box on page 4-2 to print out the Repeat Copy jobs.
Page 71: Programm (Copying And Sending)
Copying Functions Programm (Copying and Sending) After registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification when recalling. NOTE: Sending operation can be registered in the program as well.
Page 72 Copying Functions NOTE: If the program cannot be recalled, the Document Box or the form overlay specified in the program might have been deleted. Check the Document Box. Place the originals and press the Start key. Copying is performed according to the registered program. Editing and Deleting Programs You can change program number and program name, or delete program.
Page 73: Registering Shortcuts (Copying And Sending)
Copying Functions Registering Shortcuts (Copying and Sending) Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked to a registered shortcut can be changed as necessary. You can register shortcuts for up to 5 copying functions and up to 6 sending functions.
Page 74 Copying Functions Editing and Deleting Shortcuts Follow the steps as below to change shortcut number/name or delete shortcut. In the setup screen Ready to copy. Copies of each function, Memo Page press [Add Shortcut] Layout in the bottom of the screen.
Page 75 Copying Functions 1-60 ADVANCED OPERATION GUIDE...
Page 76: Sending Functions
2 Sending Functions This chapter explains the functions available for sending originals. • Original Size Selection ..........2-2 • Sending Size Selection ..........2-4 • Zoom ................2-6 • Centering..............2-7 • Mixed Sized Originals........... 2-8 • 1-sided/2-sided Selection ..........2-11 •...
Page 77: Original Size Selection
Sending Functions Original Size Selection Select the size of originals that will serve as the basis for scanning. Be sure to select the original size when using originals of nonstandard sizes. Choose the original size from the following groups of original size. Item Detail Size...
Page 78 Sending Functions Press [Standard Ready to send. Destination Sizes 1], [Standard Place original . Original Size Sizes 2], [Others], or Standard Auto Ledger Letter [Size Entry] to select Sizes 1 Letter Legal Statement Standard original size. Press [OK] to display Sizes 2 the image.
Page 79: Sending Size Selection
Sending Functions Sending Size Selection Select the sending size (the size of image to be sent). The table below lists the sizes. Item Detail Size Standard Select from Same Inch models: Same as Original Size, Sizes 1 as Original Size or Ledger, Legal, Letter, Statement, Standard Size.
Page 80 Sending Functions Press [Standard Ready to send. Destination Sizes 1], [Standard Place original . Sending Size Sizes 2], or [Others] Standard Ledger Letter Same as to select the sending Sizes 1 Original Legal Statement 11x15" Standard size. Press [OK] to display Sizes 2 the image.
Page 81: Zoom
Sending Functions Zoom Scans the original by automatically zooming it depending on the sending size. The table below lists the available options. Item Detail 100% No Zoom (to be scanned at actual size) Auto Zoomed automatically according to the specified sending size.
Page 82: Centering
Sending Functions Centering When you have scanned the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the centering, the image is placed with a margin equally created at each of the page Top/Bottom and Left/Right.
Page 83: Mixed Sized Originals
Sending Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be placed in a batch and sent. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Originals of the Same Width When the original widths are the same, the combinations of originals that can be placed are as follows.
Page 84 Sending Functions • A3, B4, A4, B5 • B4, A4-R, B5 • Folio, A4-R, B5-R Use the procedure below to send mixed sized originals as a batch. Place the original into the document processor. IMPORTANT: When you place originals of different width, place the top edge of originals to align with the width guide at the backside.
Page 85 Sending Functions Select the Ready to send. Destination combination of Mixed SizedOriginals originals from Scan all sheets in documentprocessor, [Same Width] and even if differentlysized, then send. *Up to 30 sheets can be placedin documentprocessor. [Diff Width]. Press [OK] to display the image.
Page 86: 1-Sided/2-Sided Selection
Sending Functions 1-sided/2-sided Selection Select the type and binding of original depending on the original. The table below lists the binding directions for each original type. Original Type Binding 1-sided Sheet Original 1-sided — 2-sided Sheet Original 2-sided* Binding Left/Right, Binding Top Open Book Original such Book...
Page 87: Original Orientation
Sending Functions Original Orientation To send the document in the orientation that can be read properly, specify the upper orientation of original. To use the functions below, select the orientation in which the original is set on the platen. • 1-sided / 2-sided Selection •...
Page 88 Sending Functions Select original Ready to send. Destination orientation from Place original . Original Orientation [Top Edge Top] and Enter the orientation of the [Top Edge Left]. original document 's top edge. Press [OK] to display the image. Top Edge Top Top Edge Left Add Shortcut Cancel...
Page 89: File Format
Sending Functions File Format Select the file format of the image to send. The table below lists the file formats and their details. Adjustable range of image File Format Color mode quality 1 Low Quality (High Comp.) to Full Color, Grayscale, 5 High Quality (Low Comp.) Monochrome TIFF...
Page 90 Sending Functions Press [OK]. Specify the destination, and press the Start key to start sending. ADVANCED OPERATION GUIDE 2-15...
Page 91: Pdf Encryption Functions
Sending Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. NOTE: You need to use the optional PDF upgrade kit. The items you can restrict the access level with are as follows.
Page 92 Sending Functions Press [Password], enter a password (up to 255 characters) and then press [OK]. NOTE: For the character entry method, refer to the Operation Guide. Press [Confirmation] and enter the password again for confirmation. Then press [OK]. When you enter the password to edit the PDF file, select [On] of Password to edit/print document..
Page 93 Sending Functions The table below shows the available settings. Item Detail Not Allowed Cannot change the PDF file Commenting Can only add commenting Inserting/Deleting/ Can only insert, delete, and rotate the pages of Rotating Pages* the PDF file Page Layout Can change the page layout except extracting except extracting the pages of the PDF file...
Page 94: File Separation
Sending Functions File Separation Create several files by dividing scanned original data page by page, and send the files. Use the procedure below to split scanned original data into separate files when sending scanned originals. Place the originals on the platen. Press the Send key.
Page 95: Image Quality
Sending Functions Image Quality Select image quality suitable to the type of original. The table below shows the quality options. Item Detail Text+Photo Text and photos together. Text Only text, no photos. Photo Only photos, no text. for OCR For documents to be read by OCR. Use the procedure below to select the quality when sending scanned originals.
Page 96: Scan Density
Sending Functions Scan Density Use the procedure below to adjust the scanning density when sending scanned originals. You can adjust the scan density either automatically or manually. The table below shows the available settings. Item Detail Manual density Can set density using 7 or 13 levels. adjustment Auto density Can set the optimal scan density according to...
Page 97: Scan Resolution
Sending Functions Scan Resolution Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and longer scanning and sending times. The selectable resolution is 200x100dpi Normal, 200x200dpi Fine, 200x400dpi Super Fine, 300x300dpi, 400x400dpi Ultra Fine, or 600x600dpi.
Page 98: Sharpness
Sending Functions Sharpness Select the sharpness of the image outline. The table below shows the available settings. Item Detail Sharpen Emphasize the image outline. Make letters and lines appear sharper. Unsharpen Blur the image outline. Can weaken a Moire effect (grids appearing as wavelike patterns when scanning printed photos).
Page 99: Background Density Adjustment
Sending Functions Background Density Adjustment Lightens the background of the colored original when it is too dark. NOTE: You cannot adjust the background density if you selected [Monochrome] in Color Selection (see page 2-25). Use the procedure below to set the background density when sending scanned images.
Page 100: Color / Grayscale / Monochrome Selection
Sending Functions Color / Grayscale / Monochrome Selection This feature allows you to select the select the color mode used for scanning when sending images. You can select from Full Color, Grayscale or Monochrome. NOTE: To scan colored 2-sided originals using the optional document processor, you need to add memory to the machine.
Page 101: Continuous Scan
Sending Functions Continuous Scan When the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals can be scanned one after another until you press [Scan Finish].
Page 102: Border Erase
Sending Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when scanning and sending originals. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book...
Page 103 Sending Functions Individual Border Erase Specify border erase widths individually for all edges. Original Copy In each option, the available ranges are as below. Input units Border Erase Range Inch models 0 to 2" (in 0.01" increments) Metric models 0 mm to 50 mm (in 1-mm increments) Use the procedure below to erase borders when sending scanned originals.
Page 104 Sending Functions Press [Original Ready to send. Destination Orientation] to select Place original . Border Erase the original (0.00 - 2.00) orientation from 0.00 " Border Erase either [Top Edge Press [OK] to display Bottom 0.00 " Sheet the image. Top] or [Top Edge Left 0.00...
Page 105: Enter Document Name/File Name
Sending Functions Enter Document Name/File Name This setting allows you to assign a document name to scanned images. You can specify a default for the document name. Use the procedure below to assign names to scanned documents that you are sending. Place the originals on the platen.
Page 106: Enter E-Mail Subject And Body
Sending Functions Enter E-mail Subject and Body When sending E-mail, enter the subject and body of the E-mail. Use the procedure below to enter the subject and body for an E-mail message and then send the E-mail. Press the Send key. Press [Advanced Setup] and then [E-mail Subject/Body].
Page 107: Finish Notice
Sending Functions Finish Notice This feature sends an e-mail providing notification that transmission has been completed. Use the procedure below to specify the Finish Notice settings. Place the originals on the platen. Press the Send key. Press [Advanced Setup] and then [Job Finish Notice] To select the Ready to send.
Page 108 Sending Functions Specify the destination, and press the Start key to start sending. When the sending is completed, the finish notice is sent to the specified E- mail address. ADVANCED OPERATION GUIDE 2-33...
Page 109: Send And Print
Sending Functions Send and Print When you send originals, this feature allows you to print a copy of the document being sent. The procedure for using Send and Print is explained below. Place the originals on the platen. Press the Send key. Press [Advanced Setup] and then [Send and Print].
Page 110: Send And Store
Sending Functions Send and Store When you send originals, this feature allows you to store a copy of the document being sent in a Document Box. The procedure for using Send and Store is explained below. Place the originals on the platen. Press the Send key.
Page 111 Sending Functions Specify the destination and press the Start key. Transmission begins and a copy of the transmitted document is stored in the specified Document Box. 2-36 ADVANCED OPERATION GUIDE...
Page 112: Printer
3 Printer This chapter explains the settings for using printer functions of this machine. • Emulation ..............3-2 • Setting of Other Printers..........3-7 ADVANCED OPERATION GUIDE...
Page 113: Emulation
Printer Emulation Select the emulation for operating this machine by commands oriented to other types of printers. Selection of emulation The printer can emulate Line Printer, IBM Proprinter, DIABLO 630, EPSON LQ-850, PCL 6, KC-GL, KPDL and KPDL(Auto). Use the procedure below to select the emulation. Press the System Menu Key.
Page 114 Printer Setting of Alternative Emulation When you have selected [KPDL(Auto)] as emulation mode, you can switch between KPDL and another emulation mode (alternative emulation) automatically according to the data to print. The alternative emulation you can set is [Line Printer], [IBM Proprinter], [DIABLO 630], [EPSON LQ-850], [PCL6]* and [KC-GL] (*: Default setting).
Page 115 Printer Press [On] or [Off]. Printer - KPDL Error Report Print an error report when a KPDL error occurs. Cancel Status 10/10/2007 10 :10 Press [OK]. Press the Power key, and after confirming that the Power key/indicator and memory indicator have turned off, turn the main power off and on. ADVANCED OPERATION GUIDE...
Page 116 Printer Setting of page size and pen When you have selected KC-GL as emulation mode, you can set the page size, one of eight kinds of pens, and thickness of each pen. The table below shows the available settings. *: Default setting Setting item Set value Page Set...
Page 117 Printer Press [+] or [-] to set Printer - Pen 1 the pen thickness (1 Set the thickness of the pen to use for KC -GL jobs . Use [-]/[+] or the numeric keys to select thickness . to 99 dots). (1 - 99) dot (s) Cancel...
Page 118: Setting Of Other Printers
Printer Setting of Other Printers Regarding the setting of other printers, refer to Printer Settings on page 6-48. ADVANCED OPERATION GUIDE...
Page 119 Printer ADVANCED OPERATION GUIDE...
Page 120: Using Document Box
4 Using Document Box This chapter explains the typical procedure for utilizing Document Box. • What is Document Box?..........4-2 • Basic Operation for Document Box ......4-5 • Using a Job Box ............4-21 ADVANCED OPERATION GUIDE...
Page 121: What Is Document Box
Using Document Box What is Document Box? Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among multiple users. Different Types of Document Box Components Document Box contains four types of component boxes which provide the following functions.
Page 122 Using Document Box Quick Copy/Proof and Hold Box...page 4-23 Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the operation panel.
Page 123 Using Document Box Removable Memory Box A USB memory inserted into the USB memory slot of the machine is also recognizable as a Job Box. This allows printing of the PDF data stored in the USB memory. You can print PDF data directly from the USB memory without a PC. Saving data into the USB memory is not possible.
Page 124: Basic Operation For Document Box
Using Document Box Basic Operation for Document Box Using Custom Box This section explains how to create a Custom Box, and how to store a document in the Custom Box and print it. NOTE: In the following explanation, it is assumed that User Login is not activated.
Page 125 Using Document Box Enter the box Box:** - Box No. number by pressing Set box number . Use [-]/[+] or the numeric keys to enter a number. [-, +] or number Enter 0000 to assign a number automatically. keys. (0001 - 1000 ) The box number can 0001 be from 0001 to...
Page 126 Using Document Box To activate automatic file deletion, press [Change] of Auto File Deletion. This feature Box:** - Auto File Deletion automatically deletes Delete stored documents after a set period of time . Please set how long to store documents before deleting them. an unnecessary file after a period of time specified.
Page 127 Using Document Box Select the Custom Custom Box. Box to store the document. Box Name Owner Use(%) SALES Anonymous - - - - Edit Box 001/001 Store File Detail Open Custom Box Job Box Removable Memory Status 10/10/2007 10 :10 Press [Store File].
Page 128 Using Document Box Printing a Document Stored in the Custom Box Use the procedure below to select the interface. Press the document Custom Box. box key and select the custom box Box Name Owner Use(%) containing the SALES Anonymous - - - - document you want to print.
Page 129 Using Document Box Change paper Ready to print from Box. selection, duplex Press Start to start printing . Printing Image printing, etc., as desired. Auto Paper Delete after Original Letter Selection Printed Zoom 100% 1-sided Collate Paper Letter >>1-sided Duplex Collate/ Change Setting Offset...
Page 130 Using Document Box Press [Open]. Custom Box. Box Name Owner Use(%) SALES Anonymous - - - - Edit Box 001/001 Store File Detail Open Custom Box Job Box Removable Memory Status 10/10/2007 10 :10 NOTE: If a password has been registered for a Custom Box, enter the password and then press [OK].
Page 131 Using Document Box Press [OK]. Press [OK] again to return to the Functions screen. Press the Start key. Printing begins. Custom Box List The Custom Box List is a list of the Custom Boxes you can view on the display. It lists the boxes by number in ascending or descending order, or by name in alphabetical order.
Page 132 Using Document Box Document List The document list is a list of the documents stored in the custom box. To view the contents of a custom box, select the box from the list and press [Open]. You can manipulate the list in a range of ways, as shown below. List Listing the documents by Listing the documents by...
Page 133 Using Document Box Select the box you Document Box /Removable Memory - Custom Box wish to delete in the Name Owner Use(%) list and press Anonymous - - - - SALES [Delete]. The delete confirmation screen 001/001 appears. Detail/ Edit Delete Close Status...
Page 134 Using Document Box The details of the Box:** selected box are Box No.: Change displayed. To edit details, press Box Name: Change SALES [Change] of the Box Password: Change detail you wish to ******** edit. Edit the detail Usage Restriction: Change Auto File Deletion: Change...
Page 135 Using Document Box Press [Open]. Custom Box. Box Name Owner Use(%) SALES Anonymous - - - - Edit Box 001/001 Store File Detail Open Custom Box Job Box Removable Memory Status 10/10/2007 10 :10 NOTE: If a password has been registered for a Custom Box, enter the password and then press [OK].
Page 136 Using Document Box Moving/Joining/Deleting Documents Moving a Document The documents in a Custom Box can be moved to any other box. Refer to the Operation Guide for details. Joining Documents The documents in a Custom Box can be joined in one document. Refer to the Operation Guide for details.
Page 137 Using Document Box Select the document Custom Box you wish to delete by SALES checking the checkbox. The Name Date and Time Size document is marked 2007040411301701 04/04/ 2007 11:30 2007040411301702 04/04/ 2007 11:30 with a checkmark. 001/001 2007040411301703 04/04/ 2007 11:30 Edit Box Preview Print...
Page 138 Using Document Box Access level Administrator User Accessibility Renaming a box Others Owner Changing how a Others box is shared Owner Changing the Others password to a box Owner infor- Overwriting the Others mation password to a box Owner Adjusting the box Others capacity Owner...
Page 139 Using Document Box Creating new Custom Boxes when user login administration is enabled If you create a new Custom Box when user login administration is enabled, the screen shown below appears and you can change the owner and permission settings. Only administrators can create new Custom Boxes. Box:** Box No.: Change...
Page 140: Using A Job Box
Using Document Box Using a Job Box Private Print/Stored Job Box Private Print/Stored Job Box stores the print data which is printed by using the printer driver as a Private Print/Stored Job. Refer to the KX Driver User Guide on how to print a job as Private Print or Stored Job using the printer driver.
Page 141 Using Document Box Press [Start Print] to start printing. Upon completion of printing, the Private Print job is automatically deleted. Viewing a Document You can check the details of documents stored in a Private Print/Stored Job box. Use the procedure below. Press the Document Box key.
Page 142 Using Document Box Press the Document Box key. Press [Job Box]. Select [Private Print/Stored Job] and press [Open]. Select the creator of Job Box the document and Private Print/Stored Job press [Open]. User Name Files User 1 User 2 User 3 001/002 User 4 User 5...
Page 143 Using Document Box Press [+] or [–] to Document Box /Removable Memory - Quick Copy Job Retention enter the maximum Set the maximum number of quick copy/ proof print jobs to retain. Use [-]/[+] or the numeric keys to enter a number. number of stored *Set this number to 0 to not retain any quick copy/proof print jobs .
Page 144 Using Document Box Select the document Private Print/Stored Job to print, and press Name Date and Time Size [Print]. Document 0.pdf 10/10/2007 09 :40 Document 1.pdf 10/10/2007 09 :45 Document 2.pdf 10/10/2007 09 :50 Detail 001/001 Document 3.pdf 10/10/2007 10 :55 Document 4.pdf 10/10/2007 10 :00 Print...
Page 145 Using Document Box Press [Close] to end viewing. Deleting a Document You can delete documents stored in the Quick Copy/Proof and Hold box. Use the procedure below. Press the Document Box key. Press [Job Box], [Quick Copy/Proof and Hold], then [Open]. Select the creator of Job Box the document and...
Page 146 Using Document Box Repeat Copy Box Setting the Number of Stored Jobs To maintain free space on the hard disk, you can set the maximum number of stored jobs. Use the procedure below. Press the System Menu key. Press [Document Box/Removable Memory] > [Next] in Job Box > [Change] in Repeat Copy Retention Number.
Page 147 Using Document Box Select the document Job Box to print and press Repeat Copy [Print]. Name Date and Time Size 2007060600531002 06/06/2007 10 :10 001/001 Detail Print Delete Close Status 10/10/2007 10 :10 If the document is protected by a password, enter the password using the numeric keys.
Page 148 Using Document Box Select [Form for Job Box Form Overlay(Copy)] and Box Name Files press [Open]. User Quick Copy/Proof and Hold Repeat Copy 001/001 Form for Form Overlay(Copy) Open Custom Box Job Box Removable Memory Status 10/10/2007 10 :10 Press [Store File]. Job Box Form for Form Overlay (Copy ) Name...
Page 149 Using Document Box Select [Form for Form Overlay(Copy)] box, and press [Open]. Select the form to Job Box view and press Form for Form Overlay (Copy ) [Detail]. Name Date and Time Size You can use this 2007040410575501 04/04/2007 10:57 screen to check the 2007040410585501 04/04/2007 10:58...
Page 150: Status / Job Cancel
5 Status / Job Cancel This chapter explains how to check the status and history of jobs and cancel the jobs being processed or waiting to be printed. This chapter also explains how to check the remaining amount of toner and paper and the status of devices, and how to cancel the fax communication.
Page 151: Checking Job Status
Status / Job Cancel Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Sending Jobs - Timer waiting, and Storing Jobs.
Page 152 Status / Job Cancel Press either of Status [Printing Jobs], Status Scheduled Job Job Type [Sending Jobs], or Job No. Accepted Time Type Destination User Name Status [Storing Jobs] to 14:47 abc@def.com InProcess check the status. 001/001 To check the scheduled transmission job, Cancel...
Page 153 Status / Job Cancel The table below lists the items displayed in the Printing Jobs Status screen. Item / Key Detail Job No. Acceptance No. of job Accepted Time Accepted Time of job Type Icons that indicate the job type Copy job Printer job FAX reception...
Page 154 Status / Job Cancel Item / Key Detail [Move Up] In the list, select the job that you want to move up the job queue and press this key. (Refer to Reordering Print Jobs on page 5-15) [Detail] Select the job for displaying detailed information from the list, and press this key.
Page 155 Status / Job Cancel Item / Key Detail User Name User Name for the executed job or Login User Name. Status Status of job InProcess: The status before starting sending such as during scanning originals Sending: Sending Waiting: Sending Waiting Canceling: Canceling the job Pause:...
Page 156 Status / Job Cancel Display / Key Details Type Icons that indicate the job type Storing Job Scan Storing Job Printer Storing Job FAX Storing Job i-FAX Job Name Job name or file name is displayed. User Name User Name for the executed job or Login User Name.
Page 157 Status / Job Cancel Detailed information Status of the selected job is Status Job Type displayed. Job No. Accepted Time Type Job Name User Name Status 14:44 doc 20070225144435 Waiting 001/001 Pause All Cancel Priority Move Up Detail Print Jobs Override Printing Jobs Sending Jobs...
Page 158 Status / Job Cancel NOTE: Press [ ] or [ ], select a destination and press [Detail]. Information on the selected job is displayed for checking. To exit from the detailed information, press [Close]. ADVANCED OPERATION GUIDE...
Page 159: Checking Job History
Status / Job Cancel Checking Job History Check the history of completed jobs. NOTE: Job history is also available by EWS (Embedded Web Server) or Network Tool from the computer. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs.
Page 160 Status / Job Cancel Press either of Status [Printing Jobs], Status Job Type [Sending Jobs], or Job No. Date Type Job Name User Name Result [Storing Jobs] to 000080 02/25 14:14 doc 20070225141427 check the log, and 000081 02/ 25 14:22 doc 20070225142253 press [Log].
Page 161 Status / Job Cancel NOTE: To check the information of the next/previous page, press [ ] or [ ]. To exit from the detailed information, press [Close]. 5-12 ADVANCED OPERATION GUIDE...
Page 162: Pause And Resumption Of Jobs
Status / Job Cancel Pause and Resumption of Jobs Pause /resume all printing jobs in printing/waiting. The procedure for pausing and resuming jobs is explained below. Press the Status/Job Cancel key. Press [Pause All Status Print Jobs] on the Status Job Type Printing Jobs Status Job No.
Page 163: Canceling Of Jobs
Status / Job Cancel Canceling of Jobs For more information on cancelling jobs, refer to the Operation Guide. Priority Override for Waiting Jobs Priority Override function suspends the current job and prints the job in waiting first. NOTE: A current job that is designated as Priority Override cannot be suspended.
Page 164: Reordering Print Jobs
Status / Job Cancel Reordering Print Jobs This function allows you to select a queued print job and raise its output priority. NOTE: You cannot assign a higher priority than the job currently being printed or jobs that have been queued due to an interruption. Nor can you assign a priority higher than a job being processed.
Page 165: Checking The Remaining Amount Of Toner And Paper
Status / Job Cancel Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner, paper, and staples on the touch panel. Use the procedure below to select the interface. Press the Status/Job Cancel key. Press [Paper/ Detail Supplies] to check the remaining...
Page 166: Device/Communication
Status / Job Cancel Device/Communication Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Displaying Device/Communication Screen The procedure for using the Device/Communication screen is explained below. Press the Status/Job Cancel key.
Page 167 Status / Job Cancel Configuring the Devices Detail Scanner Hard Disk Ready . Error has occurred. FAX Backup Memory Printer Ready . Removable Memory Memory Card Safely removable . Not connected. Display Format Remove Format Printing list Error Device/ Printing Jobs Sending Jobs Storing Jobs Paper / Supplies...
Page 168 Status / Job Cancel Press [Device/ Detail Communication] > Scanner Hard Disk Ready . Error has occurred. [Remove] in FAX Backup Memory Printer Removable Ready . Removable Memory Memory Card Memory. Safely removable . Not connected. Display Format Remove Format Printing list Error Device/...
Page 169 Status / Job Cancel Press [Device/ Detail Communication] > Scanner Hard Disk Ready . Error has occurred. [Printing list] in FAX Backup Memory Printer Ready . Memory Card. Removable Memory Memory Card Safely removable . Not connected. Display Format Remove Format Printing list Error...
Page 170: System Menu
6 System Menu This chapter explains how to configure various settings of the machine using the menus on the operation panel. • Common Settings............6-2 • Copy Settings ............. 6-38 • Sending Settings ............6-44 • Document Box/Removable Memory Settings..... 6-46 •...
Page 171: Return To Top On The System Menu
System Menu Return to Top on the System Menu [Return to Top] appears in the screen during System Menu operation. Press [Return to Common Settings - Buzzer Top] to return to the Change Change Volume: Key Confirmation: System Menu 3 Medium default screen.
Page 172 System Menu Press the key for the Common Settings - Language language you want Set the language to use for the touch panel display . to use. Deutsch Français Español Italiano English Português Nederlands Cancel Status 10/10/2007 10 :10 Press [OK]. A message instructing you to turn the power off and on appears.
Page 173 System Menu Item Description Accessibility Send The Accessibility Send screen (the screen shown when the Accessibility Display key is pressed in the Send screen) appears. Use the procedure below to select the default startup screen. Press the System Menu key. Press [Common Settings] and then [Change] of Default Screen.
Page 174 System Menu Sound Set options for buzzer sound during the machine operations. The table below lists the buzzer types and their settings and details. Item Value Description Volume 0 (Mute), 1 (Minimum) Set the buzzer volume level. 5 (Maximum) Off, On Emit a sound when the Confirmation control panel and touch...
Page 175 System Menu Original/Paper Setup Register additional types and sizes of originals and paper. Custom Original Size Setup Set up frequently-used custom original sizes. The custom size options are displayed on the screen to select original size. The dimensions available are as follows. The table below lists the sizes that can be registered.
Page 176 System Menu The table below lists the sizes that can be registered. Input units Dimensions Inch models H: 5.83 to 17" (in 0.01" increments) V: 5.86 to 11.69" (in 0.01" increments) Metric models H: 148 to 432 mm (in 1 mm increments) V: 98 to 297 mm (in 1 mm increments) Up to four custom paper sizes can be added.
Page 177 System Menu Paper Size and Media Type Setup for Cassettes Select paper size and media type for Cassette 1, 2 and optional paper feeders (Cassette 3 and 4). The available paper sizes and media types are shown in the table below. Item Description Paper...
Page 178 System Menu Press [OK]. The previous screen reappears. Press [Change] of Media Type to select media type and press [OK]. Paper Size and Media Type Setup for Multi Purpose Tray Select size and media type for Multi Purpose Tray. Set up frequently-used size and media type before use.
Page 179 System Menu Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Setup, [Next] of MP Tray Setting and then [Change] of Paper Size. To detect paper size automatically, press [Auto] and select Metric or Inch for Paper Size. To select paper size, Common Settings –...
Page 180 System Menu Paper types and weights : Available ×: Not available Extra Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Heavy Weight (g/m 64g/m 60g/m 76g/m 91g/m 106g/m 136g/m 171g/m Transpar- Media type or less and more encies...
Page 181 System Menu Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Setup and then [Next] of Media Type Setting. Press [Next] for the media type whose weight you want to change. Press [Change] of Media Weight. Select the weight Common Settings - Media Weight and press [OK].
Page 182 System Menu Default Paper Source Select the default paper source from Cassette 1-4 and Multi Purpose Tray. NOTE: [Cassette 3] and [Cassette 4] are displayed when the optional side feeder installed. Use the procedure below to select the default paper source. Press the System Menu key.
Page 183 System Menu Select [A6] or [Hagaki] of A6/Hagaki. Select [Off] to Common Settings - Original Auto Detect Setup disable automatic Automatically detect originals of special or non -standard size . detection or [On] to enable automatic Hagaki detection of Folio A6/Hagaki and 11x15"...
Page 184 System Menu Paper Source for Cover Paper Select paper source for cover paper from Cassette 1-4 or Multi Purpose Tray. Cover is used for Booklet (see page 1-35) and Cover (see page 1- 28) modes. NOTE: [Cassette 3] and [Cassette 4] are displayed when the optional side feeder installed.
Page 185 System Menu If you select [Adjust Print Direction], load paper according to the steps below. Example: copying on Letterhead Original Paper Finished Cassette Multi Purpose tray Original Paper Finished Cassette Multi Purpose tray NOTE: When loading cover paper in a cassette or Multi Purpose tray, load the face, on which printing is supposed to be done, upward.
Page 186 System Menu Switching Unit of Measurement Select inch or metric for the unit for paper dimensions. Use the procedure below to change the input units. Press the System Menu key. Press [Common Settings] and then [Change] of Measurement. Select [mm] for Common Settings - Measurement metric or [inch] for Select the units of measurement for length .
Page 187 System Menu Finishing Paper Error Select alternative actions when finishing (stapling, offsetting or auto image rotating) is not available for the selected paper size or media type. Processing Description Ignore The setting is ignored and the job is printed. Display Error Error message to cancel printing is displayed.
Page 188 System Menu Use the procedure below to specify the settings for error handling. Press the System Menu key. Press [Common Settings] and then [Change] of Error Handling. Press [Change] at Common Settings - Error Handling the error you wish to Change Change Duplexing Paper Error :...
Page 189 System Menu Output Tray Select output tray respectively for copy jobs, print jobs from Custom Box, computers, and FAX RX data. The options are as follows. Output Tray Descriptions Top Tray Delivery on Top Tray of the machine. Finisher Tray* Delivery on Tray set to the optional document finisher or built-in finisher.
Page 190 System Menu Function Defaults Defaults are the values automatically set after the warm-up is completed or the Reset key is pressed. Set the defaults for available settings such as copying and sending. Setting the frequently-used values as defaults makes subsequent jobs easier. Original Orientation Set the original orientation defaults.
Page 191 System Menu Refer to page 1-10 for Original Orientation. Use the procedure below to select the default settings for continuous scanning. Press the System Menu key. Press [Common Settings], [Next] of Function Defaults and then [Change] of Continuous Scan. Select [Off] or [On] Common Settings - Continuous Scan for the default.
Page 192 System Menu Select the default for Common Settings - Original Image [Text+Photo], [Text] Set the default original document type. or [Photo]. Text Photo Text+Photo Cancel Status 10/10/2007 10 :10 Press [OK]. Scan Resolution Select the default scanning resolution. The options are 600x600dpi, 400x400dpi Ultra Fine, 300x300dpi, 200x400dpi Super Fine, 200x200dpi Fine, 200x100dpi Normal.
Page 193 System Menu Color mode Description Monochrome Scan document in black and white. File size is smaller than Full Color or Grayscale. Use the procedure below to select the default color setting. Press the System Menu key. Press [Common Settings], [Next] of Function Defaults and then [Change] of Color Selection.
Page 194 System Menu Select the default file Common Settings - File Format format. Set default file type . High Comp. TIFF JPEG Cancel Status 10/10/2007 10 :10 Press [OK]. File Separation Select the default file separation setting. The available default settings are shown below.
Page 195 System Menu Density Set the default density. The available default settings are shown below. NOTE: You cannot specify the density if you have selected [Full Color] in Color Selection. Item Description Manual (Normal 0) Set to (Normal 0) in the Manual density. Auto Set to Auto density.
Page 196 System Menu Press [Common Settings], [Next] of Function Defaults and then [Change] of Zoom. Select the default Common Settings - Zoom zoom setting. Select the default Zoom level. 100% Auto Cancel Status 10/10/2007 10 :10 Press [OK]. File Name Entry Set an automatically entered name (default) for jobs.
Page 197 System Menu Press [OK]. E-mail Subject/Body Set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail. NOTE: Refer to the Operation Guide for sending E-mail. Use the procedure below to set the default e-mail subject and message body.
Page 198 System Menu NOTE: Refer to page 1-25 and page 2-27 for Border Erase. Use the procedure below to set the default border erase width. Press the System Menu key. Press [Common Settings], [Next] of Function Defaults, [ ] and then [Change] of Border Erase Default.
Page 199 System Menu Use the [+] or [-] key Common Settings - Margin Default to enter the margin Select the default margin width. Use [-]/[+] or the numeric keys to enter a number. widths for L/R and T/ B(-0.75 - +0.75). L/R(-0.75 - +0.75) T/B(-0.75 - +0.75) "...
Page 200 System Menu Auto Image Rotation Select the default Auto Image Rotation setting. The table below shows the available settings. Item Description No Auto Image Rotation performed. Auto Image Rotation performed. NOTE: Refer to page 1-47 for Auto Image Rotation. Use the procedure below to set the default Auto Image Rotation settings. Press the System Menu key.
Page 201 System Menu Press [+] or [–] to Common Settings - Form Overlay(Copy ) enter the form Set the default form overlay for copies . density. Density(10 - 100) Select Stored Form None Select Form Cancel Status 10/10/2007 10 :10 Press [Select Form]. Select the form that Common Settings - Select Form you want to use and...
Page 202 System Menu Press [+] or [–] to Common Settings - Form Overlay(Box) enter the form Set the default form overlay for box print jobs . density. Density(10 - 100) Select Stored Form None Select Form Cancel Status 10/10/2007 10 :10 Press [Select Form].
Page 203 System Menu Use the procedure below to set the default EcoPrint setting. Press the System Menu key. Press [Common Settings], [Next] of Function Defaults, [ ] and then [Change] of EcoPrint. Select [Off] or [On] Common Settings - EcoPrint for the default. Select the default EcoPrint setting .
Page 204 System Menu High Comp. PDF Image Select the default High Comp. This setting is only displayed when the optional PDF upgrade kit has been used. The table below shows the available settings. Item Description Compression Ratio Compression Ratio is given priority with Priority smaller file size.
Page 205 System Menu NOTE: This setting is not displayed when the optional Security Kit is installed or the Repeat Copy job is set to 0. Refer to page 1-54 for Repeat Copy. Use the procedure below to set the default Repeat Copy setting. Press the System Menu key.
Page 206 System Menu Orientation Confirmation Setting Use the procedure below to select the default Orientation Confirmation setting. Press the System Menu key. Press [Common Settings] and [Change] of Orientation Confirmation. Select the default for [Off] or [On]. Press [OK]. ADVANCED OPERATION GUIDE 6-37...
Page 207: Copy Settings
System Menu Copy Settings The following settings are available for copying functions. • Border Erase for Back Page …6-38 • Paper Selection …6-39 • Auto Paper Selection …6-40 • Auto % Priority …6-40 • Preset Limit …6-41 • Quick Setup Registration …6-41 •...
Page 208 System Menu Press [Same as Copy - Border Erase to Back Page Front Page] or [Do Select the border erase method Not Erase]. for back of page . Same as Do Not Erase Front Page Cancel Status 10/10/2007 10 :10 Press [OK].
Page 209 System Menu Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size selection method when the zoom changes. The table below shows the available settings. Item Description Most Suitable Size Select paper based on the current zoom and the size of the original.
Page 210 System Menu Press [Copy] and [Change] of Auto % Priority. Select the default for Copy - Auto % Priority [Off] or [On]. When a specific paper source is selected , adjust the zoom level as appropriate. Cancel Status 10/10/2007 10 :10 Press [OK].
Page 211 System Menu • Density • Duplex • Combine • Collate/Offset • Original Image • Original Size NOTE: Refer to the Operation Guide for the Quick Setup steps. Use the procedure below to register the Quick Setup functions. Press the System Menu key. Press [Copy] and [Next] of Quick Setup Registration.
Page 212 System Menu Reserve Next Priority Setting Select the operation of the reserve copy and interrupt copy functions and for canceling jobs. Use the procedure below to select the default Reserve Next Priority setting. Press the System Menu key. Press [Copy] and [Change] of Reserve Next Priority. Select the default for Common Settings - Auto Image Rotation [Off] or [On].
Page 213: Sending Settings
System Menu Sending Settings The sending settings allow you to specify the following sending function options. • Quick Setup Registration • High Comp. PDF Auto Color NOTE: If user login is enabled, you can only change the settings by logging in with administrator privileges. Quick Setup Registration Select the sending functions to be registered for Quick Setup.
Page 214 System Menu Select a key (1-6) Send Setting - Original Size allocated on the Register Original Size function on the Quick Setup screen . Quick Setup Registration screen. Press [Off] to delete a key from the Quick Key 1 Key 2 Key 3 Setup.
Page 215: Document Box/Removable Memory Settings
System Menu Document Box/Removable Memory Settings The following settings are available for Document Box and removable USB memory. • Registering / Editing Box …6-46 • Job Box …6-46 • Quick Setup Registration …6-46 Registering / Editing Box Creates a new box, edits a box, or checks details of a box in the custom box, or deletes a box from the custom box.
Page 216 System Menu Sending from Box Quick Setup • File Format • Delete after Transmitted Use the procedure below to register the Quick Setup functions. Press the System Menu key. Press [Document Box/Removable Memory] and [Next] of Quick Setup Registration. Press [Next] of Store File, Send, or Print. Press [Change] of Document Box/Removable Memory - Store File the function to be...
Page 217: Printer Settings
System Menu Printer Settings Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. • Emulation …6-48 • Resolution …6-48 • EcoPrint …6-49 • KIR …6-49 •...
Page 218 System Menu Press [300dpi], Printer - Resolution [600dpi], or Select default resolution. [Fast1200]. 300dpi 600dpi Fast1200 Cancel Status 10/10/2007 10 :10 Press [OK]. EcoPrint EcoPrint conserves toner when printing. This is recommended for test copies where faded printing is not a problem. Use the procedure below to specify the EcoPrint setting.
Page 219 System Menu Press [On] or [Off]. Printer - KIR Select the default KIR (smoothing) setting. Cancel Status 10/10/2007 10 :10 Press [OK]. Override A4/Letter Select whether to treat A4 size and Letter, which are similar in size, as the same size when printing. The table below shows the available settings. Item Description A4 and Letter are regarded as the same in...
Page 220 System Menu Duplex Select binding orientation for duplex mode. The table below shows the available settings. Item Description Finish 1-sided No duplex mode 2-sided Bind Shorter edge ShortEdge bound 2-sided Bind Longer edge LongEdge bound Use the procedure below to select the interface. Press the System Menu key.
Page 221 System Menu Press [+]/[–] or the Printer - Copies numeric keys to set Set the default number of copies. the default number Use [-]/[+] or the numeric keys to enter a number. of copies. (1 - 999) copy(s) Cancel Status 10/10/2007 10 :10 Press [OK].
Page 222 System Menu Wide A4 Increase the number of characters per line for A4 paper. Use the procedure below to specify the Wide A4 setting. Press the System Menu key. Press [Printer] and [Change] of Wide A4. Press [Off] or [On]. Printer - Wide A4 Enlarge the print area for A4 paper .
Page 223 System Menu LF Action Set the line feed action when the machine receives the line feed code (character code 0AH). The table below shows the available settings. Item Description LF Only Only line feed performed. LF and CR Line feed and character return performed. Ignore LF No line feed performed.
Page 224 System Menu Press [Printer], [ ] and [Change] of CR Action. Press [CR Only], [LF Printer - CR Action and CR] or [Ignore Set the character return action. CR]. LF and CR Ignore CR CR Only Cancel Status 10/10/2007 10 :10 Press [OK].
Page 225: Network Setup
System Menu Network Setup The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP, IPX/SPX, NetBEUI, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms. TCP/IP Setup (by Entering IP Addresses) Set up TCP/IP to connect to the Windows network.
Page 226 System Menu Check if all the address entries are correct and press [OK]. Press the Power key and confirm that the Power key/indicator and the memory indicator are off. After that, turn the main power switch off and on. TCP/IP Setup (Equipped with DHCP Server) Set up TCP/IP when the network is equipped with the DHCP server.
Page 227 System Menu Press [On]. System - NetWare Use NetWare. Frame Type Ether-II Auto 802.2 802.3 IP Address SNAP Cancel Status 10/10/2007 10 :10 Press the key for the frame type you want to use. Press [OK]. Press the Power key and confirm that the Power key/indicator and the memory indicator are off.
Page 228: Printing Reports/Sending Notice
System Menu Printing Reports/Sending Notice Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Printing Reports Printable reports are as follows. Status Page Check the information including current settings, available memory space, and optional equipment installed.
Page 229 System Menu Network Status Page Check the information including network interface firmware version, network address and protocol. Network Status Page d-Copia 3000MF Firmware Version 6-60 ADVANCED OPERATION GUIDE...
Page 230 System Menu Service Status Page More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose. Use the procedure below to print a report. Press the System Menu key. Press [Report] and [Next] of Report Print. Press [Print] for the Report - Report Print report you want to...
Page 231 System Menu Press [Off], [On], or Report - E-mail/Folder [Error Only]. Print a report of E-mail/Folder transmission results. If you selected [On] or [Error Only], a screen appears for Error Only you to specify whether or not transmitted images are attached. Press [Off] or [On] and Cancel then press [OK].
Page 232: Adjustment/Maintenance
System Menu Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. • Copy Density Adjustment …6-63 • Print Density …6-64 • Send/Box Density Adjust …6-64 • Auto Drum Refresh …6-65 • Drum Refresh …6-66 • Correcting Fine Black Lines …6-67 • Display Brightness …6-68 •...
Page 233 System Menu Print Density Adjust print density. Adjustment can be made in 5 levels. Use the procedure below to adjust the print density. Press the System Menu key. Press [ ], [Adjustment/Maintenance] and [Change] of Print Density. Press [1] - [5] Adjustment /Maintenance - Print Density (Lighter-Darker) to Adjust density for all printing jobs,...
Page 234 System Menu Auto Drum Refresh Auto Drum Refresh may be executed when the machine is turned on the power or recovered from the low power mode or sleep mode. Auto Drum Refresh is executed automatically to keep the best image quality by monitoring its peripheral temperature and humidity.
Page 235 System Menu Drum Refresh Refresh the drum when image blur or white spots appear on images in copies. There are 2 drum refresh modes. Item Description Drum Refresh 1 Use this mode when images are blurred or smeared. Refreshing takes about 120 seconds.
Page 236 System Menu Correcting Fine Black Lines Correct fine black lines (black streaks caused by contamination), which may appear on the copies, when the optional document processor used. The table below shows the available settings. Item Description No correction performed. On(High) Correction performed.
Page 237 System Menu Press [Off], Adjustment /Maintenance - Correcting Fine Black Line [On(Low)] or Reduce the visibility of fine black lines if they [On(High)]. appear in a scanned image . *Small characters will also become less visible. On( Low) On(High) Cancel Status 10/10/2007 10 :10...
Page 238 System Menu Press [Off] or [On]. Adjustment /Maintenance - Silent Mode Make after-printing process run more quietly. *This may increase the time need to prepare for the next job. Cancel Status 10/10/2007 10 :10 Press [OK]. Auto Color Correction This setting allows you to adjust the detection level used by the machine to determine whether the original is color or monochrome during sending.
Page 239 System Menu System Initialization Initialize the hard disk mounted on the machine to return to the default mode. Refer to System Initialization on page 6-87 about the initialization procedures. Clean the Main Charger Clean the Main Charger if black or white vertical streaks appear on images in printout.
Page 240: Date/Timer
System Menu Date/Timer Date/Timer settings include: • Date/Time …6-71 • Time Zone …6-72 • Date Format …6-72 • Auto Panel Reset …6-73 • Auto Sleep …6-74 • Auto Error Clear …6-76 NOTE: If user login is enabled, you can only change the settings by logging in with administrator privileges.
Page 241 System Menu Time Zone Set the time difference in the location you are from GMT. Use the procedure below to set the time difference. Press the System Menu key. Press [ ], [Date/Timer] and then [Change] of Time Zone. Select the location Date/Timer - Time Zone and press [OK].
Page 242 System Menu Auto Panel Reset If no jobs are run for a certain period of time, automatically reset settings and return to the default setting. NOTE: Refer to page 6-21 for the default settings. Auto Panel Reset ON/OFF Select to use Auto Panel Reset or not. Use the procedure below to select the interface.
Page 243 System Menu Press [+] or [–] to Date/Timer - Reset Timer enter the time until Set the amount of time to wait before automatic panel reset . Auto Panel Reset is Use [-]/[+] to enter a number. turned on. (5 - 495) sec.
Page 244 System Menu Press [Off] or [On]. Date/Timer - Auto Sleep Automatically enter Sleep Mode. Cancel Status 10/10/2007 10 :10 Press [OK]. Sleep Timer If you select [On] for Auto Sleep, set the amount of time to wait before Auto Sleep. Options are between 1 and 240 minutes (every one minute). NOTE: If you select [Off] for Auto Sleep, the time display does not appear.
Page 245 System Menu Auto Error Clear If an error occurs during printing, the print job stops to wait for the next step to be taken by the user. In the Auto Error Clear mode, automatically clear the error after a set amount of time elapses. The following errors are automatically cleared.
Page 246 System Menu Press [ ], [Date/Timer] and then [Change] of Error Clear Timer. Press [+] or [–] to Date/Timer - Error Clear Timer enter the time until Set the amount of time to wait before automatically clearing errors . printing restarts. Use [-]/[+] to enter a number.
Page 247: Editing Destination (Address Book/Adding One-Touch Keys)
System Menu Editing Destination (Address Book/Adding One-Touch Keys) Save frequently used destinations to Address Book or One-touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). Adding a Destination Add a new destination to the Address Book.
Page 248 System Menu Press [OK]. The screen shown in step 3 reappears. Press [Change] of Name. Enter the destination name (up to 32 characters) to be displayed on the Address Book and press [OK]. The screen shown in step 3 reappears. NOTE: Refer to the Operation Guide for entering characters.
Page 249 System Menu The Folder (FTP) Address Press [Host Name], [Path], [Login User Name], and [Login Password] to enter relevant information respectively and press [OK]. Max. No. of Item Description Characters Host name* FTP server host name or IP 62 chars address Path** Path for the file to be stored...
Page 250 System Menu The Folder (SMB) Address Press [Host Name], [Path], [Login User Name], and [Login Password] to enter relevant information respectively and press [OK]. The table below explains the items to be entered. Max. No. of Item Description Characters Host name* Host name or IP address of the 62 chars sending computer...
Page 251 System Menu Adding a Group Compile two or more individuals into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 500 groups can be added in the Address Book. NOTE: Before adding a group in the Address Book, the individuals to be included in the group must be added first.
Page 252 System Menu Select a destination Edit Destination - Add (individual) to add to Name Sort the group. Dest No. Type Name Detail 0003 ABC@DEF .com Search(Name) Search(No.) 0001 0001 Detail PQRS TUV WXYZ 0-9 E-mail Folder Cancel Status 10/10/2007 10 :10 NOTE: Destinations can be sorted or searched by destination name or address number.
Page 253 System Menu Editing an Individual Destination Change Address Number, Name and destination type and address. Refer to Adding an individual on page 6-78 for the details. Editing a Group Change Address Number and Name. Refer to Adding a Group on page 6-82 for the details.
Page 254 System Menu Pressing [Detail] Edit Destination - Register shows the detailed Name Sort information of the Type Name Detail selected destination. 0003 ABC@DEF .com Search(Name) 0004 Search(No.) 0005 0006 Detail 0007 qwe@rty.com MNO PQRS TUV WXYZ E-mail Folder Group Cancel Status 10/10/2007 10 :10...
Page 255 System Menu Select a new Edit Destination - Register destination Name Sort (individual or Type Name Detail 0003 ABC@DEF .com group). Search(Name) 0004 Search(No.) Pressing 0005 [Detail] shows 0006 the detailed Detail 0007 qwe@rty.com information of MNO PQRS TUV WXYZ the selected E-mail Folder...
Page 256: System Initialization
System Menu System Initialization Initialize the hard disk mounted on the machine to return to the default mode. CAUTION: System initialization will erase Custom Document Boxes, data stored in Document Box, addresses in the Address Book, user property, account information, and settings. NOTE: This item will not be displayed if the optional Security Kit is installed.
Page 257: Restarting The System
System Menu Restarting the System Restart the CPU without turning the main power switch off. Use this to deal with any unstable operation by the machine. (Same as the computer restart.) Use the procedure below to select the interface. Press the System Menu key. Press [System] and System [Execute] of Restart.
Page 258: Ssl Network Security
System Menu SSL Network Security This function allows you to use SSL network security for communication. Use the procedure below to specify the SSL settings. Press the System Menu key. Press [System], [Next] in Network Security, and then [Change] in SSL. NOTE: If user login is disabled, the user authentication screen appears.
Page 259: Accessibility (Enlarged Touch Panel Display)
System Menu Accessibility (Enlarged Touch Panel Display) Touch panel characters and key displays can be enlarged. Use the numeric keys to select items and proceed to the next screen. NOTE: Accessibility can be used only with Copying and Sending registered on the Quick Setup screen. To set functions other than those displayed in the accessibility screens, you must return to the original display.
Page 260: Management
7 Management This chapter explains the following operations. • User Login Administration ..........7-2 • Job Accounting............7-11 • Security Kit Operations..........7-24 ADVANCED OPERATION GUIDE...
Page 261: User Login Administration
Management User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to log in. Access privileges are in two types - User and Administrator. Certain items in System Menu can be modified only by administrators.
Page 262 Management Press [Next] of User Login Setting and then [Change] of User Login. Select [Local User Login/Job Accounting - User Login Authentic.] or User login administration. Please select authentication method. [Network Authentic.]. Select [Off] to disable user Host Name Local login administration.
Page 263 Management Enter the login user name and press [OK]. NOTE: Refer to the Operation Guide for details on entering characters. Press [Login Password]. Enter the login password and press [OK]. NOTE: When job accounting is enabled, you can use the [Counter Check] key after you enter your login user name and login password.
Page 264 Management Auto Logout Logout is automatically executed in the following cases: • When the Power key is pressed to enter the sleep mode • When auto sleep is activated • When auto reset is activated Adding a User This adds a new user. You can add Up to 1,000 users (including the default login user name).
Page 265 Management Log in as a user with administrator rights. Press the System Menu key. Press [User Login/Job Accounting]. If user login is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to log in with administrator privileges.
Page 266 Management Select the user User:** - Access Level access privilege and Set user access privileges. press [OK]. Landscape Administrator Cancel Status 10/10/2007 10 :10 Press [Change] of Account Name. Select the account User:** - Account Name and press [OK]. Select account to which this user will be attached . Sort Name File Name...
Page 267 Management Press [Next] of User Login Setting and [Register/Edit] of Local User List. Select the user whose properties you wish to change. NOTE: Select [Name] and [Login Name] from the Sort pull-down menu to sort the user list. Press [Search(Name)] or [Search(Login)] to search by name or login user name.
Page 268 Management Press the System Menu key. Press [User Property]. Refer to steps 6 to 16 of Adding a User to change user properties. Press [Detail] of User:** Login User Name or User Name: Change Account Name to User01 check the present Detail Change Login User Name:...
Page 269 Management Press [Reject] or User Login/Job Accounting - Unknown ID Job [Permit]. Select what to do with jobs from unknown user names or account IDs. Permit Reject Cancel Status 10/10/2007 10 :10 Press [OK]. 7-10 ADVANCED OPERATION GUIDE...
Page 270: Job Accounting
Management Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 1,000 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security.
Page 271 Management Press [On]. To User Login/Job Accounting - Job Accounting disable job Access the job accounting function. accounting, press [Off]. Cancel Status 10/10/2007 10 :10 Press [OK]. NOTE: When the display returns to the System Menu default screen, logout is automatically executed and the screen to enter the Account ID appears.
Page 272 Management When the screen to enter the login user name and password appears If user login administration is enabled, the screen to enter the login user name and password appears. Enter a login user name and password to log in. (Refer to Login/Logout on page 7-3.) If the user has already registered the account information, the account ID entry would be skipped.
Page 273 Management Press [Change] of Account:** Account Name. Account Name: Change Account01 Change Account ID: 00001000 Print Restriction Copier: Change Print Restriction Printer: Change Scan Restriction Others: FAX TX Restriction: Change Change Cancel Register 10/10/2007 10 :10 Status Enter the account name and press [OK]. The Account screen reappears. NOTE: Refer to the Operation Guide for details on entering characters.
Page 274 Management Select an account to User Login/Job Accounting - Accounting List change or delete. Register an account that is permitted to use this machine . (Up to 1000 can be registered.) Sort Name Account Name Account ID Account01 00001000 Search(Name) Account02 00002000 Search(ID)
Page 275 Management of Pages Printed on page 7-18 and Printing an Accounting Report on page 7-22 for details. Use the procedure below to set the counting methods. Press the System Menu key. Press [User Login/Job Accounting]. If user login is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login].
Page 276 Management Scan Restriction Others The number of sheets scannable (except for copy) is restricted. Fax TX Restriction The number of sheets sendable by fax is restricted. This is displayed when the optional fax kit is installed. Applying Restriction Restriction can be applied in two modes as follows: Item Description No restriction given...
Page 277 Management Applying Limit of Restriction This specifies how the machine behaves when the counter has reached the limit of restriction. The table below describes the action taken. Item Description Immediately * Job stops when the counter reaches its limit. Subsequently Printing/scanning of the job continues but the subsequent job will be rejected.
Page 278 Management Types of the counts are as follows. Item Description Print Pages(by • When Split is selected for Managing the Copy/ Function) Print Count: Number of pages copied, printed, faxed*, and the total number of those pages are displayed. • When Total is selected for Managing the Copy/ Print Count: Number of pages printed (by copier and printer),...
Page 279 Management Press [Check] at the User Login/Job Accounting - Total Job Accounting function to check the Print Pages(by Function): Check Check Print Pages (1 or 2 sided): count. The results User01 will be displayed. Check Scan Pages : Execute Counter Reset: Close 10/10/2007 10 :10...
Page 280 Management NOTE: Select [Name] or [ID] from the Sort pull-down menu to sort the account names. Press [Search(Name)] or [Search(ID)] to search by account name or account ID. Press [Detail]. Press [Check] at the Account:** function to check the Print Pages(by Function): Check Print Pages (1 or 2 sided): Check...
Page 281 Management Press [Next] of Job Accounting Setting, [Next] of Default Setting, [Change] of Count by Paper Size, [Change] of Paper Size 1 to 5 and then [On]. Select the paper User Login/Job Accounting - Paper Size 1 size. Select the paper sizes and types to count. Folio Ledger Legal...
Page 282 Management For the count by paper size, the report will be printed by size. Use the procedure below to print a job accounting report. Check that Letter or A4 paper is loaded in the cassette. Press the System Menu key. Press [User Login/Job Accounting].
Page 283: Security Kit Operations
Management Security Kit Operations Installing the optional Security Kit adds [Security] on the System Menu. Refer to Security on page 8-1 for the descriptions and operations related to the (Security) options. 7-24 ADVANCED OPERATION GUIDE...
Page 284: Security
8 Security This chapter explains the procedures and tips for installation and operation of the optional Data Security Kit (C) (Security Kit). Instructions for General Users (for Both General Users and Administrators) • Security Kit Functions........... 8-2 • Touch Panel Display after the Security Kit is Installed . 8-4 Instructions for Administrators (for Those in Charge of Installation and Operation of the Security Kit) •...
Page 285: Security Kit Functions
Security Instructions for General Users (for Both General Users and Administrators) Security Kit Functions The Security Kit enables overwriting and encryption. NOTE: “ ” If you install the Security Kit, the Security functions running message appears when the machine starts up and startup may take longer.
Page 286 Security Encryption MFPs store the data of scanned originals and other data stored by users in the hard disk. It means the data could be possibly leaked or tampered with if the hard disk is stolen. The Security Kit encrypts data before storing it in the hard disk. It guarantees higher security because no data cannot be decoded by ordinary output or operations.
Page 287: Touch Panel Display After The Security Kit Is Installed
Security Touch Panel Display after the Security Kit is Installed Hard Disk Icon Display In Security Mode, Ready to copy. Copies the Security Kit has Copy Image been properly installed and is running. The hard Set Original. disk icon appears on Auto Normal 0 Letter...
Page 288: Installing The Security Kit
Security Instructions for Administrators (for Those in Charge of Installation and Operations of the Security Kit) Installing the Security Kit The Security Kit Contents The Security Kit package includes: • Security key • Installation manual (for service personnel) Before Installation •...
Page 289: Changing Security Functions
Security Changing Security Functions Changing Security Password Enter the security password to change security functions. You can customize the security password so that only the administrator can use the Security Kit. Use the procedure below to change the security password. Press the System Menu key.
Page 290 Security Use the procedure below to select the interface. Press the System Menu key. Press [ ] and then [Security]. If user login is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to log in with administrator privileges.
Page 291: System Initialization
Security System Initialization Erase the entire hard disk. Initialization should be performed while the machine is in standby. CAUTION: If you accidentally turn the main power switch off during initialization, the hard disk might possibly crash or initialization might fail. NOTE: If you accidentally turn the main power switch off during initialization, turn the main power switch on again.
Page 292: Warning Message
Security Warning Message If the encryption code information of Enter the encryption code. the machine has been lost for some Encryption Code reason, the screen shown here appears when the power is turned on. Follow the steps below. Press [Encryption Code], and enter the encryption code that was entered during the installation of the Security Kit.
Page 293 Security 8-10 ADVANCED OPERATION GUIDE...
Page 294: Appendix
Appendix • Paper............... Appendix-2 • Glossary ............Appendix-9 ADVANCED OPERATION GUIDE Appendix-1...
Page 295 Paper Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix.
Page 296 Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate.
Page 297 Cassette or Multi Purpose Multi Purpose Tray Tray Youkei 2 (114 × 162 mm) Oficio II Youkei 4 (105 × 235 mm) 8.5 × 13.5" Size Entry (98 × 148 to 297 × 432 mm) 8K (273 × 394 mm) 16K (273 ×...
Page 298 To maintain the right level of moisture content, bear in mind the following considerations. • Store paper in a cool, well-ventilated place. • Store paper flat and unopened in the package. Once the package is opened, reseal it if the paper is not to be used for a while. •...
Page 299 Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 45 g/m to 64 g/m or less) •...
Page 300 Criteria Specifications Material Polyester Dimensional accuracy ±0.7 mm Squareness of corners 90° ±0.2° To avoid problems, use the Multi Purpose tray for transparencies and load transparencies with the long side facing the machine. If transparencies jam frequently at output, try pulling the leading edge of sheets gently as they are ejected.
Page 301 If paper jams occur, load fewer envelopes at once. To prevent paper jams when printing onto multiple envelopes, do not allow more than ten envelopes remain in the output tray at once. Thick Paper Before loading thick paper in the Multi Purpose tray, fan it and align the edges.
Page 302: Glossary
Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Touch panel characters can be enlarged while the touch panel is adjustable in two angles. Additional Memory An additional memory (optional) is used for increasing the memory capacity of this machine as well as enabling to print more sophisticated data.
Page 303 DHCP (Dynamic Host Configuration Protocol) Dynamic Host Configuration Protocol (DHCP) that automatically resolves IP addresses, subnet masks, and gateway addresses on a TCP/IP network. DHCP minimizes the load of network management employing a large number of client computers because it relieves individual clients including printers from the IP address being assigned.
Page 304 Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller networks than other protocols such as TCP/IP, etc.
Page 305 SMTP (Simple Mail Transfer Protocol) A protocol for E-mail transmission over the Internet or an intranet. It is used for transferring mail between mail servers as well as for sending mail from clients to their servers. Status Page The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source settings.
Page 306 Index Index Numerics 1-sided/2-sided Selection 2-11 Centering 2-7 Clean the Main Charger 6-70 Collate/Offset Copying 1-12 Color Accessibility 6-90, Appendix-9 Background Density Adjustment 2-24 Color / Grayscale / Monochrome Additional Memory Appendix-9 Adjustment/Maintenance 6-63 Selection 2-25 Auto Color Corrcection 6-69 Combine Mode 1-20 2-in-1 Mode 1-20 Copy Density Adjustment 6-63...
Page 307 Index Custom Box List 4-12 Copy 1-42 Deleting 4-13 Send 2-21 Document List 4-13 Destination 6-78 Moving/Joining/Deleting 4-17 Adding 6-78 Overlaying Images 4-10 Adding a Group 6-82 Previewing 4-15 Adding an individual 6-78 Printing a Document 4-9, 4-18 Editing 6-83 Sending a Document 4-18 One-touch Key 6-84 Storing a Document 4-7...
Page 308 Index Glossary Appendix-9 Management 7-1 Grayscale Appendix-10 Margin/Centering Mode 1-23 Memo 1-40 Mirror Image 1-49 Mixed Sized Originals 1-7 IP Address 6-56, Appendix-10 Combinations 1-7 Copy Size 1-8 Image Quality Send 2-8 Copy 1-43 Multi Purpose (MP) Tray Appendix-11 Available Status 5-2 Negative Image 1-48 NetBEUI Appendix-11 Canceling 5-14...
Page 309 Index Size viii Service Status Page 6-61 Size Selection 1-2, 2-2 Status Page 6-59 Output Destination 1-16 Transmission Result Reports 6-61 Output Tray 6-20 Priority Override 1-53, 5-14 Programmed Copying 1-56 Editing and Deleting 1-57 Recalling 1-56 Registering 1-56 POP3 Appendix-11 PPM Appendix-11 Page Numbering 1-38 Paper Appendix-2...
Page 310 Index Sending Functions 2-1 Sending Settings 6-44 TCP/IP 6-56, 6-57, Appendix-12 High-compression PDF Auto Color 6-45 Setup 6-56, 6-57 Quick Setup Registration 6-44 TWAIN Appendix-12 Sending Size Selection 2-4 Setup AppleTalk 6-58 Copy 6-38 USB Appendix-12 Date/Timer 6-71 User Login Administration 7-2 NetWare 6-57 Adding 7-5 Network 6-56...
Page 311: Index
Index Index-6 ADVANCED OPERATION GUIDE...
Page 312 DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

This manual is also suitable for:

D-copia 3000mf

Olivetti d-Copia 2500MF Advanced Operation Manual

Quick Links

Related Manuals for Olivetti d-Copia 2500MF

Summary of Contents for Olivetti d-Copia 2500MF

This manual is also suitable for:

Table of Contents