Olivetti d-Copia 3000MF Operation Manual
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Olivetti d-Copia 3000MF Operation Manual

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d-Copia 3000MF
Operation Guide
Cod 539209en

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  • Page 1 d-Copia 2500MF d-Copia 3000MF Operation Guide Cod 539209en...
  • Page 2 Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2007, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
  • Page 3 Introduction Thank you for your purchase of d-Copia 2500MF, d-Copia 3000MF This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference.

  • Page 4: Safety Conventions In This Guide

    Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

  • Page 5: Table Of Contents

    Contents Contents Caution / Warning Labels ............iv Installation Precautions .
  • Page 6 Contents Data Backup Kit ............4-12 Security Kit (USB Key) .

  • Page 7: Caution / Warning Labels

    Caution / Warning Labels Caution / Warning labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. High temperature inside. Do not touch parts in this area, because High temperature inside.

  • Page 8: Installation Precautions

    Installation Precautions Environment CAUTION Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine. Avoid locations with humidity or dust and dirt.

  • Page 9: Other Precautions

    • Avoid locations with drastic temperature fluctuations. • Avoid locations with direct exposure to hot or cold air. • Avoid poorly ventilated locations. If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged. During copying, some ozone is released, but the amount does not cause any ill effect to one’s health.

  • Page 10: Precautions For Use

    Precautions for Use Cautions when using the machine WARNING Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside.

  • Page 11: Cleaning

    CAUTION Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.) Always remove the power plug from the outlet when moving the machine.
  • Page 12 In the event there is a problem with the machine’s HDD (hard disk drive), stored data may be erased. It is recommended that important data be backed up on a PC or other media. Be also sure to store originals of important documents separately.
  • Page 13 Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity.

  • Page 14: Laser Safety

    Laser Safety Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

  • Page 15: Safety Instructions Regarding The Disconnection Of Power

    Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß...

  • Page 16: Legal Restriction On Copying/Scanning

    Legal Restriction on Copying/Scanning • It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. • It is prohibited under any circumstances to copy/scan domestic or foreign currencies. • Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

  • Page 17: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • Legal Information............xv • Regarding Trade Names ..........xvi • Energy Saving Control Function........xxi • Automatic 2-Sided Copy Function......... xxi •...

  • Page 18: Legal Information

    Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. OPERATION GUIDE...

  • Page 19: Regarding Trade Names

    Regarding Trade Names • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Windows Me, Windows XP and Windows Vista are trademarks of Microsoft Corporation.
  • Page 20 ® • UFST™ MicroType fonts by Monotype Imaging Inc. are installed in this machine. • This machine contains the NF module developed by ACCESS Co., Ltd. • This machine contains the software having modules developed by Independent JPEG Group. All other brands and product names are registered trademarks or trademarks of their respective companies.

  • Page 21: Original Ssleay License

    IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS;...
  • Page 22 If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tim Hudson (tjh@cryptsoft.com)” THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
  • Page 23 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging.

  • Page 24: Energy Saving Control Function

    Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

  • Page 25: About This Operation Guide

    About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Part Names Identifies machine parts and operation panel keys. Chapter 2 - Preparation before Use Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use. Chapter 3 - Basic Operation Describes the procedures for basic copying, printing and scanning.

  • Page 26: Conventions In This Guide

    Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel Press the Start key. keys or a computer screen. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates a message displayed Ready to copy is displayed.
  • Page 27 Description of Operation Procedure In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Description in this Actual procedure Operation Guide Press [Copy]. Press [Copy], [Next] of Quick Setup, [ ] twice, and then Press [Next] of Quick Setup.

  • Page 28: Originals And Paper Sizes

    Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.
  • Page 29 Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel. Placement direction Originals Paper Vertical direction Horizontal direction xxvi OPERATION GUIDE...

  • Page 30: Part Names

    1 Part Names This chapter identifies the machine parts and operation panel keys. • Machine................ 1-2 • Operation Panel ............1-5 OPERATION GUIDE...

  • Page 31: Machine

    Part Names Machine Original Cover (Option) Platen Original Size Indicator Plates Error Indicator … Blinks when an error occurs and a job is stopped Receive Indicator ... Blinks while data is received Left Cover 1 Left Cover 1 Lever Left Cover 2 Clip Holder Operation Panel Cassette 1...
  • Page 32 Part Names Toner Container Toner Container Stopper Cleaner Rod Waste Toner Box Cleaning Brush Green Knob (A1) Paper Feed Unit (A2) Paper Feed Unit Cover (A3) OPERATION GUIDE...
  • Page 33 Part Names USB Memory Slot (A1) Top Tray Front Cover Paper Width Adjusting Tab Paper Length Guide Carrying Handles Output Stopper Paper Width Guides Main Power Switch Multi Purpose (MP) Tray Memory Card Cover USB Interface Connector Network Interface Connector Memory Card Slot Option Interface Slot (OPT1) Option Interface Slot (OPT2)

  • Page 34: Operation Panel

    Part Names Operation Panel Ready to copy. Copies Copy Image Interrupt Set Original. Auto Normal 0 Letter Plain Zoom Density Paper Original - - - Selection Zoom 100% 1-sided Text+Photo Collate Paper - - - >>1-sided Duplex Original Collate/ Preview Image Offset Quick Setup...
  • Page 35 Part Names Start Key/Indicator Stop Key Reset Key OPERATION GUIDE...

  • Page 36: Preparation Before Use

    2 Preparation before Use This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading papers and originals. • Determining the Connection Method and Preparing Cables ..2-3 • Connecting Cables ............2-5 •...

  • Page 37: Check Bundled Items

    Preparation before Use Check bundled items Check that the following items have been bundled. • Operation Guide (This Guide) • CD-ROM(Product Library) • CD-ROM(TWAIN compatible application) Documents Contained in the Included CD-ROM The following documents are contained in the included CD-ROM (Product Library).

  • Page 38: Determining The Connection Method And Preparing Cables

    Preparation before Use Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below.

  • Page 39: Preparing Necessary Cables

    Preparation before Use Preparing Necessary Cables The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use. Available Standard Interfaces Function Interface Necessary Cable Printer/Scanner Network interface LAN (10Base-T or /Network FAX* 100Base-TX, Shielded) Printer...

  • Page 40: Connecting Cables

    Preparation before Use Connecting Cables Connecting LAN Cable (Optional) Follow the steps below to connect a LAN cable to the machine. When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off.

  • Page 41: Connecting Usb Cable

    Preparation before Use Connecting USB Cable Follow the steps below to connect a USB cable to the machine. When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off.

  • Page 42: Connecting The Power Cable

    Preparation before Use Connecting the Power Cable Connect one end of the supplied power cable to the machine and the other end to a power outlet. IMPORTANT: Only use the power cable that comes with the machine. OPERATION GUIDE...

  • Page 43: Setting Date And Time

    Preparation before Use Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

  • Page 44: Summer Time

    Preparation before Use Press [Change] of Date/Time. Press [Off] or [On] of Date/Timer - Date/Time Summer Time. Set the date and time. 2007 Summer Time Cancel Status 10/10/2007 10 :10 Set the date and Date/Timer - Date/Time time. Press [+] or [–] Set the date and time.

  • Page 45: Configuring A Network (Lan Cable Connection)

    Preparation before Use Configuring a Network (LAN Cable Connection) The machine comes with a standard network interface and supports each of TCP/IP, IPX/SPX, NetBEUI and AppleTalk protocols, allowing network printing on various platforms such as Windows, Macintosh, UNIX and NetWare. Setting TCP/IP (When Using Fixed IP Address) Follow the steps below to set TCP/IP when a fixed IP address is used.
  • Page 46 Preparation before Use Press [Subnet Mask] and enter the address using the numeric keys. Press [Default Gateway] and enter the address using the numeric keys. Check that all addresses are entered correctly, and press [OK]. Press the Power key, and after confirming that the Power key/indicator and memory indicator have turned off, turn the main power switch off and Setting TCP/IP (When Using DHCP) Follow the steps below to set TCP/IP when a DHCP server is available.

  • Page 47: Accessing Ews (Embedded Web Server) (Settings For Network And Transmission)

    Preparation before Use Accessing EWS (Embedded Web Server) (Settings for Network and Transmission) EWS (Embedded Web Server) is a tool used for tasks such as verifying the operating status of the machine and changing the settings for security, network printing, E-mail transmission and advanced networking. NOTE: Here, information on the FAX settings has been omitted.

  • Page 48: Tcp/Ip Settings

    Preparation before Use TCP/IP Settings Use this page to specify the settings required for network printing and sending E-mail. The procedure for specifying the TCP/IP settings is explained below. Click Advanced -> Protocols -> TCP/IP -> General. Enter the correct settings in each field. OPERATION GUIDE 2-13...
  • Page 49 Preparation before Use The settings to be specified in the TCP/IP settings screen are explained below. Item Description Host Name Specifies a name for the machine system network component. This name is also used as the NetBEUI Printer Name and the SNMP sysName object. IP Address Assigns the Internet Protocol address on the machine system network component.

  • Page 50: Sending E-Mail

    Preparation before Use Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: •...
  • Page 51 Preparation before Use Enter the correct settings in each field. The settings to be specified in the SMTP settings screen are shown below. Item Description SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be enabled. SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.
  • Page 52 Preparation before Use Item Description Sender Address Enter the E-mail address of the person responsible for the scanner system, such as the machine administrator, so that a reply or non-delivery report will go to a person rather than to the machine. The sender address must be entered correctly for SMTP authentication.

  • Page 53: Smb Settings

    Preparation before Use SMB Settings The SMB function allows you to store scanned images on a computer connected to the network. To use this function, register the following information: • Login User Name • Login Password • SMB Port Number (normally 139) •...

  • Page 54: Ftp Settings

    Preparation before Use FTP Settings This function converts image files scanned using this machine to the PDF, TIFF, or JPEG format and saves them before uploading them directly to the FTP server. To use this function, register the information below. If you are unsure about this information, contact your system administrator.
  • Page 55 Preparation before Use Storing Information in the Address Book You can use the machine’s operation panel to store E-mail addresses, paths to folders (SMB) on a PC, the FTP server path and fax numbers in the built-in Address Book. You can also use EWS (Embedded Web Server) to add, edit and delete individual contacts and group contacts in the Address Book.
  • Page 56 Preparation before Use The settings to be specified in the Address Book Contacts settings screen are shown below. Item Description Number Select the number of this address book. Name Enter the registration name. The maximum length of the registration name is 32 characters.
  • Page 57 Preparation before Use Click Basic -> Address Book Contacts -> Number or Name of the contact. Modify the contact information. Click Submit. Adding a New Group The procedure for adding a new group to the Address Book is explained below. 2-22 OPERATION GUIDE...
  • Page 58 Preparation before Use Click Basic -> Address Book Groups -> Add Group. Enter the correct settings in each field. Enter the following settings in the Add Group screen. Item Description Number Enter the group number. You can enter any number between 1 and 2500. If you enter a number that is already being used and click Submit, an error message appears.
  • Page 59 Preparation before Use Editing Groups The procedure for editing groups in the Address Book is explained below. Click Basic -> Address Book Groups -> Number or Name of the group to be edited. Click Add Members. To delete a group member, tick the checkbox for the member to be deleted and then click Delete Members.
  • Page 60 Preparation before Use Tick the checkbox for the member to be added to the group and then click Submit. The contact is added as a group member. For each group, you can register up to a combined total of 10 SMB and FTP addresses and up to 100 E-mail addresses.
  • Page 61 Preparation before Use In EWS (Embedded Web Server), click Advanced -> Management > LDAP. Enter the correct settings in each field. The settings to be specified in the LDAP settings screen are shown below. Item Description LDAP Enables or disables access to the LDAP server. LDAP Server Name Enter the LDAP server IP address or name.

  • Page 62: User Login Administration

    Preparation before Use User Login Administration User login administration specifies how user access is administered on this machine. Enter a correct login user name and password for user authentication to log in. Access privileges are in two types - User and Administrator. Certain items in System Menu can be modified only by administrators.
  • Page 63 Preparation before Use Select [Local User Login/Job Accounting - User Login Authentic.] or User login administration. Please select authentication method. [Network Authentic.] to enable user login administration. Host Name Local Selecting [Off] Authentic. Domain Name disables user login Network Authentic. administration.
  • Page 64 Preparation before Use NOTE: For details on character entry, refer to Character Entry Method on page 2 of the Appendix. Press [Login Password]. Enter the password and press [OK]. Check the login user name and password are correct, and press [Login]. Logout To logout from the machine, press the Logout key to return to the login user name/password entry screen.

  • Page 65: Installing Software

    Preparation before Use Installing Software Install appropriate software on your PC from the included Product Library CD-ROM (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or FAX transmission from your PC.

  • Page 66: Selecting The Default Screen (Optional)

    Preparation before Use Selecting the Default Screen (Optional) Select the default screen (on the touch panel) to appear following the opening screen after power-on. The default screen is selectable from among the following. Default Screen appearing immediately after power-on. screen Copy Default screen for copying (screen to appear when the Copy key is pressed)

  • Page 67: Default Screen

    Preparation before Use Select the desired Common Settings - Default Screen default screen. Set the default screen to be displayed when main power switch is turned on . English Copy Send Status Document Box Program Application Accessibility Accessibility Copy Send Cancel Status 10/10/2007...

  • Page 68: Changing Language (Optional)

    Preparation before Use Changing Language (Optional) Follow the steps below to change the language to appear on the touch panel. Press the System Menu key. Press [Common Settings] and then [Change] of Language. Press the key for the Common Settings - Language language you wish Set the language to use for the touch panel display .

  • Page 69: Loading Paper

    Preparation before Use Loading Paper Paper can be loaded standardly in the two cassettes and the Multi Purpose Tray. A paper feeder is also available as an option (refer to Chapter 4 Optional Equipment). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.
  • Page 70 Preparation before Use If you use special paper such as letterhead, paper with holes or NOTE: paper with pre-prints like logo or company name, refer to the Advanced Operation Guide. Loading Paper in the Cassettes Up to 500 sheets of standard paper (80 g/m ) or colored paper may be loaded in each of the two standard cassettes.
  • Page 71 Preparation before Use Holding the paper width adjusting tab, move the paper width guides to fit the paper. NOTE: Paper sizes are marked on the cassette. Using the paper length guide, move the plate to fit the paper. NOTE: Paper sizes are indicated on the cassettes.
  • Page 72 Preparation before Use Align the paper flush against the left side of the cassette. IMPORTANT: • Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. • Ensure that the loaded paper does not exceed the level indicator (see illustration below).

  • Page 73: Loading Paper In The Multi Purpose Tray

    Preparation before Use Select the media type (plain, recycled, etc.) loaded in the cassette. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-41.) Loading Paper in the Multi Purpose Tray Up to 200 sheets of plain paper (80 g/m ) may be loaded in the Multi Purpose Tray.

  • Page 74: Loading Envelopes

    Preparation before Use Adjust the paper width guides to the width of the paper. Insert the paper along the paper width guides into the tray until it stops. IMPORTANT: Keep the side that was closest the package seal facing up. Curled paper must be uncurled before use.
  • Page 75 Preparation before Use Acceptable Envelope Size Oufuku Hagaki 200×148 (mm) Youkei 2 162×114 (mm) Youkei 4 234×105 (mm) Open the Multi Purpose Tray. Adjust the paper width guides to the width of the envelope. For landscape form envelopes, close the flap. Insert the envelope all the way along the width guides, keeping the printing side face-up and with the flap closed.

  • Page 76: Specifying Paper Size And Media

    Preparation before Use IMPORTANT: How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face. NOTE: When you load envelopes in the Multi Purpose Tray, select the envelope type by referring to Specifying Paper Size and Media Type for...

  • Page 77: Paper Size

    Preparation before Use Selection Item Selectable Size/Type Media Type Plain, Rough, Vellum, Recycled, Preprinted, Bond, Color, Prepunched, Letterhead, High Quality and Custom 1~8 Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Setup, [Next] of Cassette Setting. Cassette Setting, select one of [Cassette 1] to [Cassette 4] and press [Next].
  • Page 78 Preparation before Use Press [OK]. The previous screen reappears. Press [Change] of Common Settings - Media Type Media Type and Select type of paper in Cassette 1. select the media type. Then press Rough Vellum Plain [OK]. Recycled Preprinted Bond Color Prepunched Letterhead...
  • Page 79 Preparation before Use Specifying Paper Size and Media Type for the Multi Purpose Tray To fix the type of paper to be used in the Multi Purpose tray, specify the paper size.When using other than a plain paper, specify the media type. Item Description Paper...

  • Page 80: Operation Guide

    Preparation before Use Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Setup, [Next] of Multi Purpose Tray Setting, and then [Change] of Paper Size. For automatic detection of the paper size, press [Auto] and select [Metric] or [Inch] as the unit.
  • Page 81 Preparation before Use Press [Change] of Common Settings - Media Type Media Type and Select type of paper in Multi-Purpose Tray . select the media type. Then press Transparency Rough Vellum Labels Plain [OK]. Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick...

  • Page 82: Loading Originals

    Preparation before Use Loading Originals Follow the steps below to load originals for copying, sending or storing. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Open the original cover. NOTE: If the optional document processor is installed, open the document processor.
  • Page 83 Preparation before Use Original size indicator plates (Inch models) (Metric models) Close the original cover. IMPORTANT: Do not push the original cover forcefully when you close it. Excessive pressure may crack the platen glass. NOTE: Shadows may be produced around the edges and in the middle of open-faced originals.
  • Page 84 Preparation before Use Loading Originals in the Document Processor The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Part Names of the Document Processor (5) (6) (1) Original placement indicator (2) Top cover (3) Original width guides (4) Original table (5) Original eject table...
  • Page 85 Preparation before Use • Originals with correction fluid which is not dried • Irregularly shaped (non-rectangular) originals • Originals with cut-out sections • Crumpled paper • Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam). •...

  • Page 86: Original Placement Indicator

    Preparation before Use Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam (see the figure below). Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be scanned last (not first). Original placement indicator The original placement indicator is lit or unlit...
  • Page 87 Preparation before Use 2-52 OPERATION GUIDE...

  • Page 88: Basic Operation

    3 Basic Operation This chapter explains the following operations. • Power On/Off..............3-2 • Low Power Mode and Auto Low Power Mode ..... 3-4 • Sleep and Auto Sleep........... 3-5 • Adjusting the Operation Panel Angle ......3-6 • Touch Panel Display............. 3-7 •...

  • Page 89: Power On/Off

    Basic Operation Power On/Off Power On Open the main power switch cover and turn the main power switch on. Blinking/Lighting of each Key/Indicator When turning on the main power switch, Key/Indicators such as Copy or Send blink. Blinking: This function is in preparation. When each key is ready, the indicator lights out one by one.
  • Page 90 Basic Operation Make sure that the indicators are off. IMPORTANT: Do not turn the main power switch off when the optional fax kit is installed. If you turn the main power switch off, you cannot receive fax messages. In case of not using the machine for a extended period of time If the machine will not be used for an extended period of time CAUTION: (vacations, etc.), remove the power plug from the outlet for safety purposes...

  • Page 91: Low Power Mode And Auto Low Power Mode

    Basic Operation Low Power Mode and Auto Low Power Mode Low Power Mode To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save power except the Energy Saver, Power, and main power indicators. This status is referred to as Low Power Mode.

  • Page 92: Sleep And Auto Sleep

    Basic Operation Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep. If print data is received during Sleep, the print job is performed while the touch panel remains unlit.

  • Page 93: Adjusting The Operation Panel Angle

    Basic Operation Adjusting the Operation Panel Angle Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever. OPERATION GUIDE...

  • Page 94: Touch Panel Display

    Basic Operation Touch Panel Display Display for Originals and Paper The touch panel displays the selected paper source and output tray. Ready to copy. Copies Original position Copy Image Interrupt Output tray Paper source 100% Normal 0 Auto Size/orientation of original and paper Zoom Density...

  • Page 95: Copying

    Basic Operation Copying Follow the steps as below for basic copying. Press the Copy key when the Copy key/indicator is off. NOTE: If you place the original and press the Start key before the copier has warmed up, only the scanning is performed in advance and the copying job starts upon completion of the warm-up.
  • Page 96 Basic Operation Use the numeric keys to enter the copy quantity. Specify the desired number up to 999. NOTE: When copying onto 11 x 17", 5 1/2 x 8 1/2", A3 or B4 paper, open the output stopper. Press the Start key to start copying.

  • Page 97: Original Preview

    Basic Operation Original Preview You can display a preview image of the scanned document on the panel. NOTE: To view a preview of an image stored in a Custom Box, refer to the Advanced Operation Guide. The procedure for previewing scanned originals is explained below. The procedure described here is for copying a single-page original.

  • Page 98: Adjusting Density

    Basic Operation Adjusting Density Use this procedure to adjust the density when copying. Density Adjustment Description Option Manual Adjust density using 7 or 13 levels. Auto Optimum density is selected according to the density of the original. The procedure for adjusting the density of copies is explained below. Set the original on Ready to copy.

  • Page 99: Selecting Image Quality

    Basic Operation Selecting Image Quality Select image quality suited to the type of original. Image Quality Option Description Text+Photo For originals with both text and photographs. Text For originals primarily consisting of text. Photo For originals primarily consisting of photographs. The procedure for selecting the quality of copies is explained below.

  • Page 100: Zoom Copying

    Basic Operation Zoom Copying Adjust the magnification to reduce or enlarge the original image. The following zoom options are available. Auto Zoom Automatically reduces or enlarges the original image suitably to the selected paper size. Ledger: 129 % Letter-R A3: 141 % Statement-R: 64 % A5: 70 % Manual Zoom...
  • Page 101 Basic Operation Model Zoom Level (OriginalCopy) Metric Models 100%, Auto, 400% (Max.), 200% (A5 -> A3), 141% (A4 -> A3, A5 -> A4), 127% (Folio -> A3), 106% (11×15" -> A3), 90% (Folio -> A4), 75% (11×15" -> A4), 70% (A3 -> A4, A4 -> A5), 50%, 25% (Min.) Metric Models (Asia 100%, Auto, 400% (Max.), 200% (A5 ->...
  • Page 102 Basic Operation Press [Standard Zoom] to use Auto Zoom. Press [+] or [–] to change the displayed magnification as desired. You can also enter the magnification directly using the numeric keys by pressing [# Keys]. When using Preset Ready to copy. Copies Zoom, select the key Zoom...

  • Page 103: Duplex Copying

    Basic Operation Duplex Copying Produce two-sided copies. The following duplex options are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank. Original Copy The following binding options are available.
  • Page 104 Basic Operation Two-sided to Two-sided Produces two-sided copies from two-sided originals. The optional document processor is required. Original Copy The paper sizes supported in Two-sided to Two-sided are Ledger, NOTE: Legal, Letter, Letter-R, Executive, Statement-R, Oficio II, 8.5×13.5", A3, B4, A4, A4-R, B5, B5-R, A5-R and Folio. Book to One-sided Produces a 1-sided copy of a 2-sided or open book original.

  • Page 105: Duplex Option

    Basic Operation Book to Two-sided Produces two-sided copies from an open book original with facing pages. Original Copy NOTE: The sizes of originals and paper supported in Book to Two-sided are Letter, A4, B5, and 16K. The procedure for using two-sided/duplex copying is explained below. Press [Layout/Edit] Ready to copy.

  • Page 106: Collate/Offset Copying

    Basic Operation Press [OK]. Place the original and press the Start key. Once an original placed on the platen is scanned, replace it with the next one. Then, press the Start key. After scanning all originals, press [Scan finish] to start copying. Collate/Offset Copying The machine can collate and offset at the same time as it copies.
  • Page 107 Basic Operation Press [Org./Paper/ Ready to copy. Copies Finishing] and then [Collate/Offset]. Copy Image Original Paper Mixed Sized Original Size Selection Originals Orientation Set Original. Collate/ Staple Output Tray Offset Original - - - Zoom 100% - - - Paper Preview Quick Setup Org./Paper /...

  • Page 108: Reserve Copy

    Basic Operation Reserve Copy This function allows you to reserve the next copy job during printing. Using this function, the original will be scanned while the machine is printing. When the current print job ends, the reserved copy job is printed. The procedure differs depending on the Reserve Next Priority Settings.

  • Page 109: Interrupt Copy

    Basic Operation Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When interruption copy ends, the machine resumes the paused print jobs. The procedure differs depending on the Reserve Next Priority Settings. If Reserve Next Priority Setting is set to On The Copy function default screen appears on the touch panel during printing.
  • Page 110 Basic Operation If Reserve Next Priority Setting is set to Off The Copying screen appears on the touch panel during printing. Press [Interrupt]. Copying... Copies The current print job Job No.: 000021 Job Name: doc 20060505113414 User Name: ----- Scanner Setting Printer Setting is temporarily Original Pages...

  • Page 111: Printing - Printing From Applications

    Basic Operation Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: To print the document from applications, install the printer driver on your computer from the supplied CD-ROM (Product Library). Create a document using an application. Click File and select Print in the application.
  • Page 112 Basic Operation To print on the special paper such as thick paper or transparency, click the Media Type menu and select the media type. Click Source and select the paper source. NOTE: If you choose Auto Select, papers are supplied automatically from the paper source loaded with paper of optimum size and type.

  • Page 113: Sending

    Basic Operation Sending This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required.

  • Page 114: Send As E-Mail

    Basic Operation Send as E-mail Sends a scanned original image as an E-mail attachment. NOTE: • You must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.
  • Page 115 Basic Operation Enter destination E- Ready to send. Destination mail address and Place original . E-mail Address Entry press [OK]. E-mail Address Entry E-mail Address Bcc: Add a new E-mail destination. Press [E-mail Address] , then enter the address using the keyboard screen. To:/Cc:/Bcc: can also be set.

  • Page 116: Send To Folder (Smb)

    Basic Operation Press the Start key. The scanned original is sent to the specified E-mail address. Send to Folder (SMB) Stores a scanned original image file in the specified shared folder of any PC. NOTE: • Refer to Help of your operating system for details on how to share a folder.
  • Page 117 Basic Operation Enter host name, Ready to send. Destination path, login user Place original . Folder Path Entry name and login Host Name password. Press the Path key of each item to first display the entry Login User Name screen. Login Password Connection...
  • Page 118 Basic Operation Data to be entered are as follows. Max. Item Data to be entered characters Host Host name or IP address of the PC to Up to 62 Name* receive the data. characters Path Path to the receiving folder such as Up to 126 follows.

  • Page 119: Document Processor

    Basic Operation Select a destination Ready to send. Destination and press [Delete] to Place original . Destination Detail remove the Address Book /User/ScanData destination from the E-mail Addr Entry list. Folder Path Entry On Hook Chain Detail /Edit Delete Recall 1/10 Destination Quick Setup...
  • Page 120 Basic Operation Press the Send key. Press [Folder Path Entry] and then [FTP]. NOTE: Destination can be specified using the Address Book or the One- touch Keys. Refer to Specifying Destination on page 3-42. Enter host name, Ready to send. Destination path, login user Place original .
  • Page 121 Basic Operation Data to be entered are as follows. Max. Item Data to be entered characters Host Host name or IP address of FTP server Up to 62 Name* characters Path Path to the receiving folder. Up to 126 For example, \User\ScanData. characters Otherwise the data will be saved in the home directory.
  • Page 122 Basic Operation Select a destination Ready to send. Destination and press [Delete] to Place original . remove the Destination Detail Address Book SCANDATA destination from the E-mail Addr Entry list. Folder Path Entry On Hook Chain Detail /Edit Delete Recall 1/10 Destination Quick Setup...
  • Page 123 Basic Operation Click the Add button. Enter the machine name in the Name field. Click the button next to the Model field and select this machine from the list. Enter the machine’s IP address or host name in the Scanner Address. NOTE: When the machine’s IP address is unknown, contact Administrator.
  • Page 124 Basic Operation Select the checkbox beside Authentication, enter Login User Name (up to 64 characters) and Password (up to 64 characters) and then click the OK button. Click the OK button. The machine is registered to the PC and the machine name and model name are displayed in the Scanner List field.
  • Page 125 Basic Operation Setting WIA Driver (Windows Vista only) Register this machine to the WIA Driver to select the machine’s Custom Box.The following is not necessary to register when the Scanner Address (the machine’s IP address) is entered during installation of WIA Driver. Select Start button of the Windows display, Control Panel, and then Scanners and Cameras.
  • Page 126 Basic Operation NOTE: When the machine’s IP address is unknown, contact Administrator. Select the checkbox beside Authentication, enter Login User Name (up to 64 characters) and Password (up to 64 characters) and then click the OK button. Click the Close button. The machine is registered to the PC and the machine name and model name are displayed in the Scanner List field.
  • Page 127 Basic Operation Set how to display the document data. Click the Setting button to select each item. Item Description View Change the display in the Document List field to List or Thumbnails. Delete After scanning the document data, delete the data from the Custom Box. Invert Invert the document data color to start scanning.
  • Page 128 Basic Operation Enter the document data name in the Search [Name] to find the data having the same document data name or the document data name with the same beginning. Click the Detail button to display the selected document data. When the document data includes multiple pages, select the checkbox beside the pages you want to scan.

  • Page 129: Specifying Destination

    Basic Operation Specifying Destination When specifying destination, choose from the Address Book or use the One-touch Keys. Choosing from the Address Book Select a destination registered in the Address Book. In the basic screen Ready to send. Destination for sending, press Place original .
  • Page 130 Basic Operation Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. Place original . Addr Book Address Book Sort Name Dest. No. Type Name Detail 0001 AAAAA abcd@efg.com Search(Name) 0002...

  • Page 131: Touch Keys

    Basic Operation Choosing by One-Touch Key Select the Ready to send. Destination destination using the Place original . One-touch Keys. Destination Detail Address Book SCANDATA E-mail In the basic screen Addr Entry Folder Path for sending, press Entry On Hook Chain Detail /Edit Delete...

  • Page 132: Using Document Box

    Basic Operation Using Document Box Follow the steps as below for basic operations for using Document Box. NOTE: It is assumed that a custom Document Box has already been created and registered. Refer to the Advanced Operation Guide for more information on creating/ registering Document Boxes.
  • Page 133 Basic Operation Press [Store File]. Custom Box Box Name Owner Use(%) Box 001 User 1 Edit Box 001/001 Store File Detail Open Custom Box Job Box Removable FAX Box Memory Status 10/10/2007 10 :10 NOTE: If a password is set for the Custom Box in advance, enter the correct password.
  • Page 134 Basic Operation Press [Custom Box] Custom Box and select the box containing the Box Name Owner Use(%) document you wish Box 001 User 1 to print. Edit Box 001/001 Store File Detail Open Custom Box Job Box Removable FAX Box Memory Status 10/10/2007...
  • Page 135 Basic Operation Change paper Ready to store in Box. Copies selection, 1-sided/2- File Name: Program Detail : sided print, etc. if Printing Image necessary. Set Original. Auto Collate Paper Collate/ Staple/Punch Original Selection Offset Zoom Paper 1-sided >>1-sided Duplex Delete after Preview Printed Quick Setup...
  • Page 136 Basic Operation Press [Open]. Custom Box Box Name Owner Use(%) Box 001 User 1 Edit Box 001/001 Store File Detail Open Custom Box Job Box Removable FAX Box Memory Status 10/10/2007 10 :10 NOTE: If a password is set for the Custom Box in advance, enter the correct password.
  • Page 137 Basic Operation Press the Start key to start sending the selected document. Editing Documents Stored in a Custom Box Move a document from one Custom Box to another or join multiple documents together. NOTE: Once you print or send a document in a Custom Box, you cannot [Move] that document until printing or transmission ends.
  • Page 138 Basic Operation Press [Open]. Custom Box Box Name Owner Use(%) Box 001 User 1 Edit Box 001/001 Store File Detail Open Custom Box Job Box Removable FAX Box Memory Status 10/10/2007 10 :10 NOTE: If a password is set for the Custom Box in advance, enter the correct password.
  • Page 139 Basic Operation Join Documents Join documents stored in the Custom Box. IMPORTANT: Only documents contained in the same Custom Box can be joined. If necessary, move the documents to the same Custom Box in advance. The procedure for joining documents is explained below. Press the Document Box key.
  • Page 140 Basic Operation From the list, select Program Detail: the checkbox to Name Date and Time Size indicate the documents to be 0001 Document 1 05/05/2007 11 :11 joined. Up to 10 0002 Document 2 05/05/2007 11 :12 documents can be 001 /001 joined.
  • Page 141 Basic Operation Press [Join]. Join Pressing [Yes] in the Enter file name for combined document. confirmation screen joins the documents. File Name Document12 Cancel Back Join Status 10/5/2006 10:10 NOTE: Original documents before joining are retained. Delete them if they are unnecessary. Printing Documents Stored in the Job Box Print documents stored in the job box.
  • Page 142 Basic Operation Select the box Job Box containing the document to be Box Name Files Private Print/Stored Job printed Press Quick Copy/Proof and Hold Quick Copy/Proof and Hold [Open]. Repeat Copy Form for Form Overlay (Copy ) Open Custom Box Job Box Removable Memory Status...

  • Page 143: Printing Documents Stored In Removable Usb Memory

    Basic Operation Printing Documents Stored in Removable USB Memory Connect a removable USB memory to the machine to print PDF data stored in the memory. Printing can be performed easily without using a PC. Limitations • Only PDF file data (version 1.4 or earlier) is printable. •...

  • Page 144: Removing Usb Memory

    Basic Operation Select the file to be Removable Memory printed and press [Print]. Removable Memory Name Date and Time Size Document 1 09/05/2007 10 :00 Document 2 09/05/2007 10 :10 001 /999 Document 3 10/05/2007 09 :50 Memory Document 4 10/05/2007 10 :00 Detail Remove...

  • Page 145: Canceling/Viewing/Changing Jobs

    Basic Operation Canceling/Viewing/Changing Jobs Follow the steps below to cancel any print or send job being executed, view job detail, or print the waiting print job first (Priority Override). You can also reorder the print sequence for the queued print jobs. Job handling operation is done in the Status/Job Cancel screen.
  • Page 146 Basic Operation Repeat steps 2 and 3 to cancel other jobs. Canceling Jobs with the Stop Key Stop You can also cancel jobs by pressing the key. Cancelling jobs by pressing the Stop key differs in detailed procedures depending on the content of Reserve Next Priority Settings. If Reserve Next Priority Setting is set to On Printing jobs The Copy function default screen appears on the touch panel during...

  • Page 147: Checking The Job Status

    Basic Operation If Reserve Next Priority Setting is set to Off The Copying screen appears in the touch panel during printing. Press the Stop key Copying... Copies or [Cancel]. Job No.: 000021 Job Name: doc 20060505113414 User Name: ----- The current print job Scanner Setting Printer Setting Original Pages...
  • Page 148 Basic Operation NOTE: Press [ ] or [ ] to view next details. In the sending job, view the destination by pressing [Detail] of Destination or Status/Destination. Press [Close] to end viewing. Viewing the Job Log View the jobs that have been finished or canceled. The procedure for viewing the job log is explained below.

  • Page 149: Reordering Print Jobs

    Basic Operation NOTE: If the current print job is already specified as Priority Override, the new urgent job will be executed after completion of the current job. Press the Status/Job Cancel key. Press [Printing Jobs]. Select the job you Status wish to give priority Status Job Type...

  • Page 150: Checking Remaining Toner And Paper

    Basic Operation Checking Remaining Toner and Paper Follow the steps below to check remaining toner and paper on the touch panel. NOTE: Paper size and media type loaded in each paper source can also be checked. Press the Status/Job Cancel key. Press [Paper/ Detail Supplies].

  • Page 151: Quick Setup Screen

    Basic Operation Quick Setup Screen In the initial screen for copying and sending (the screen which appears immediately after the Copy or Send key is first pressed after power-on), important and generally often used functions are registered from among the versatile functions of this machine. This initial screen is called Quick Setup Screen.

  • Page 152: Changing Registration

    Basic Operation Functions Available for Function Default Registration Registration Document Document 1: Zoom • Zoom Storage 2: Density • Density 3: Scan Resolution • Scan Resolution 4: 2-sided/Book Original • 2-sided/Book Original 5: Original Image • Original Image 6: Color Selection •...
  • Page 153 Basic Operation Press [Key 4] here Copy - Original Image as the key to set Register Original Image function on the Quick Setup screen. replacement location. Key 1 Key 2 Key 3 Key 4 Key 6 Key 5 Cancel Status 10/10/2007 10 :10 Press [OK].

  • Page 154: Optional Equipment

    4 Optional Equipment This chapter introduces the optional equipment available for the machine. • Overview of Optional Equipment........4-2 • Document Processor............ 4-4 • Paper Feeder ............... 4-4 • Built-in Finisher............. 4-5 • Document Finisher ............4-9 • Job Separator............... 4-9 •...

  • Page 155: Overview Of Optional Equipment

    Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Document Processor Built-in Finisher Document Finisher Job Separator Paper Feeder OPERATION GUIDE...
  • Page 156 Optional Equipment Key Counter Security Kit PDF Upgrade Kit Data Backup Kit FAX Kit OPERATION GUIDE...

  • Page 157: Document Processor

    Optional Equipment Document Processor Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor on page 2-49. Paper Feeder Two additional cassettes identical to the printer’s double cassettes can be installed in the printer.

  • Page 158: Built-In Finisher

    Optional Equipment Built-in Finisher The built-in finisher holds a large quantity of finished prints. The finisher offers a convenient means of sorting. Sorted finished prints may also be stapled. Ejected paper guide extension Ejected paper guide 1 Ejected paper guide 2 Finisher Tray Process Table Finisher tray extension...

  • Page 159: Adding Staples

    Optional Equipment • When stapling 11 × 17", 5 1/2 × 8 1/2", A3 or B4 paper, open the finisher tray extension to ensure that the paper does not fall out of the tray. Adding Staples Pull to open the stapler front cover.

  • Page 160: Clearing Staple Jams

    Optional Equipment Holding the staple holder in your left hand and a new staple case in your right hand, insert the staple case into the staple holder in the direction of the arrow. Insert the staple case fully as far as it will go. Pull to remove the paper tape wound on the staple case.
  • Page 161 Optional Equipment Clear the staple jammed in the cartridge end (staple-loaded side). Lower the face plate of the staple holder. Insert the face plate back in place. When fully inserted, the face plate locks with a clicking sound. After lifting the staple unit slightly, lower it and insert it again into its place. Close the stapler front cover.

  • Page 162: Document Finisher

    Optional Equipment Document Finisher The document finisher holds a large quantity of finished copies. The finisher offers a convenient means of sorting. Sorted finished copies may also be stapled. For further details, refer to the document finisher Operation Guide. Job Separator Separate paper according to output tray for easier sorting.
  • Page 163 Optional Equipment NOTE: • To ensure that paper is delivered to the Job Separator, select the output destination or change the default setting. (For details, refer to Chapter 1 Output Destination and Chapter 6 Output Tray in the Advanced Operation Guide.) •...

  • Page 164: Key Counter

    Optional Equipment Key Counter Use the key counter to monitor machine usage. The key counter offers a convenient solution for centralized management of copy volume for different departments in a large company. Inserting the Key Counter Insert the key counter securely into the key counter slot. NOTE: When the key counter function is activated, copies can only be made when a key counter is inserted.

  • Page 165: Data Backup Kit

    Optional Equipment Data Backup Kit A microchip card for storing fax reception data and job accounting data. Installation and removal of the card is performed by our service representative. Refer to Fax Kit Operation Guide. for the fax reception data to be stored for backup.

  • Page 166: Maintenance

    5 Maintenance This chapter describes cleaning and toner replacement. • Cleaning ............... 5-2 • Toner Container and Waste Toner Box Replacement .. 5-7 OPERATION GUIDE...

  • Page 167: Cleaning

    Maintenance Cleaning Clean the machine regularly to ensure optimum output quality. CAUTION: For safety, always unplug the power cord before cleaning the machine. Original Cover / Glass Platen Wipe the backside of the original cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.

  • Page 168: Slit Glass

    Maintenance Slit Glass If black streaks or dirt appears in Clean the slit glass. copies when using 1.Open the document processor . 2.Clean the surface of the slit glass located on the optional the left side and the reading guide on the document processor with the supplied document dry cloth.
  • Page 169 Maintenance Separator Clean the separator regularly (at least monthly) to ensure optimum output quality. Open the front cover. Remove cleaning brush (blue colored). Pull up and open left cover 1. As shown in the figure, clean dirt from the separator by moving the brush from side to side along the separator.

  • Page 170: Transfer Roller

    Maintenance Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close. Transfer Roller Open the front cover. Remove the cleaning brush (blue colored). Pull up and open left cover 1. OPERATION GUIDE...
  • Page 171 Maintenance As shown in the figure, clean dirt from the transfer roller by moving the brush from side to side along the roller while rotating the roller by turning the gear at the left end of the roller. Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close.

  • Page 172: Toner Container And Waste Toner Box Replacement

    Maintenance Toner Container and Waste Toner Box Replacement When the touch panel displays Add toner, replace the toner without delay even if several more copies are still possible. When replacing the toner container, replace the waste toner box as well. Every time you replace the toner container, be sure to clean the parts as instructed below.
  • Page 173 Maintenance Peel the sticker off the waste toner box and remove the cap. Fit the cap into the opening in the waste toner box and attach the sticker over the cap. Place the used waste toner box in the provided plastic disposal bag.
  • Page 174 Maintenance Grip the cleaner rod and slowly pull it out as far as it will go. Then push it back in. Repeat this procedure 2 or 3 times. CAUTION: Do not pull strongly on the rod or pull it out completely. Shift the main charger to the right and pull it out about 5 cm.
  • Page 175 Maintenance While gently holding the grid cleaner in place with your left hand, pull the main charger out fully and then push it back to a position where the roller A does not quite reach the white pad on the grid cleaner. Repeat this procedure 2 or 3 times.
  • Page 176 Maintenance Pull up left cover 1 lever and open left cover 1. As shown in the figure, clean off any soiling on the separator by running the brush from side to side along the separator. As shown in the figure, clean off any soiling on the transfer roller by moving the brush from side to side along the roller...
  • Page 177 Maintenance Push the toner container stopper to the right and pull out the old toner container. WARNING: High voltage parts inside. Handle with care because there is a danger of electric shock. CAUTION: Do not pull the toner container out completely as it could drop onto the floor.
  • Page 178 Maintenance Then shake the toner container up and down 5 or more times. Turn the toner container over and shake it another 5 or more times. Shake the toner container from side to side 5 or more times so that the toner inside the container is distributed evenly.
  • Page 179 Maintenance Open the Multi Purpose tray. Remove the filter. Remove dust from the filter using a vacuum cleaner or dry cloth. IMPORTANT: Do not wash the filter with water. Do not use the attached cleaning brush. Put the filter back in place and close the Multi Purpose tray. Close the front cover.
  • Page 180 Maintenance When Cleaned the main charger? appears, press [Yes]. Adjustment begins. Wait 5 minutes. NOTE: Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
  • Page 181 Maintenance 5-16 OPERATION GUIDE...

  • Page 182: Troubleshooting

    6 Troubleshooting This chapter explains how to solve problems with the machine. • Solving Malfunctions ............ 6-2 • Responding to Error Messages........6-5 • Clearing Paper Jams..........6-12 OPERATION GUIDE...

  • Page 183: Solving Malfunctions

    Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Reference Symptom Checkpoints Corrective Actions...
  • Page 184 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printouts are dirty. Is the platen or the document Clean the platen or the document processor dirty? processor. Is the transfer roller dirty? Brush the transfer roller clean. Images are skewed. Are the originals placed When placing originals on the 2-49 correctly?
  • Page 185 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page While the operation Is the operation panel Check the panel lock setting in panel was being used, locked? EWS (Embedded Web Server) and (Embedded the keys locked up change the setting if necessary. Web Server) and do not respond Operatio...

  • Page 186: Responding To Error Messages

    Troubleshooting Responding to Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. Alphanumeric Reference Error Message Checkpoints Corrective Actions Page Acceptable staple Is the acceptable staple Press [Continue] to print without — count exceeded. count exceeded? For stapling.
  • Page 187 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Cannot connect to – Press [End] and check the following — Authentication Server. items: • Registration to Authentication Serve • Password and computer address for Authentication Server • Connection of Network Cannot duplex print Did you select a paper size/ Select the available paper size/media 3-16...
  • Page 188 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page FAX box limit – FAX box is full, and no further storage — exceeded. is available. The job is canceled. Press [End]. Finisher tray is full of Is the acceptable storage Remove paper from the document —...
  • Page 189 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Memory is full. – Unable to continue the job as the — memory is used up. Press [Continue] to print the scanned pages. The print job cannot be processed completely. Press [Cancel] to cancel the job. Paper jam.
  • Page 190 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Send error. – An error has occurred during Job is canceled. Press transmission. The possible error [End]. codes and their descriptions are as #### follows. 1101: The server name of the SMTP 2-15 server is not set correctly or the host name is incorrect when sending scan...
  • Page 191 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Send error. – 2204: The E-mail size exceeds the — Job is canceled. Press acceptable send data capacity. [End]. Decrease the size or resolution of the #### scanned data to be transmitted and resend the E-mail.
  • Page 192 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Top tray of the – Remove paper from the top tray, and — machine is full of press [Continue] to resume the job. paper. Warning low memory. – Further scanning cannot be —...

  • Page 193: Clearing Paper Jams

    Troubleshooting Clearing Paper Jams If a paper jam Job No.: 0001 Job Name: JOB001 User Name: ABCDEF occurs, the touch Paper jam. panel will display 1.Open left cover 1 of the machine Paper misfeed and and remove any paper that is inside. 2.Open cassette 1.
  • Page 194 Troubleshooting Paper Jam Paper Jam Location Reference Page Location Indicator Document processor (Option) 6-25 Document finisher (Option) 6-26 After you remove the jam, the machine will warm up again and the error message will be cleared. The machine resumes with the page which jam has occurred.
  • Page 195 Troubleshooting Remove the jammed paper. Pull out cassette 1. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 1 back in place securely. Press the specified position to close left cover 1. 6-14 OPERATION GUIDE...
  • Page 196 Troubleshooting Cassette 2 Follow the steps below to clear paper jams in cassette 2. Open left cover 2. Remove the jammed paper. Pull out cassette 2. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.

  • Page 197: Optional Cassettes 3 And

    Troubleshooting Close left cover 2. Optional Cassettes 3 and 4 Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder. Open left cover 3. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.

  • Page 198: Multi Purpose Tray

    Troubleshooting Remove the jammed paper. Push the cassette back in place securely. Close left cover 3. Multi Purpose Tray Follow the steps below to clear paper jams in the Multi Purpose Tray. Remove all papers from the Multi Purpose Tray. If paper is jammed inside, pull the paper toward you to remove.

  • Page 199: Duplex Unit

    Troubleshooting Inside the Left Covers 1, 2 and 3 Follow the steps below to clear paper jams inside left cover 1, 2 or 3 when using the optional paper feeder. Open the left cover where the paper is jammed inside. Remove the jammed paper.

  • Page 200: Duplex Unit And Cassette

    Troubleshooting Remove the jammed paper. Lift up the duplex unit and remove the jammed paper. Press the specified position to close left cover 1. Duplex Unit and Cassette 1 Follow the steps below to clear paper jams in duplex unit and cassette 1. Pull up left cover 1 lever and open the left cover.
  • Page 201 Troubleshooting Remove the jammed paper. Lift up duplex unit and remove the jammed paper. Pull out cassette 1 and remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 1 back in place securely. Press the specified position to close left cover 1.

  • Page 202: Paper Feed Unit

    Troubleshooting Paper Feed Unit Follow the steps below to clear paper jams in the paper feed unit. Pull up left cover 1 lever and open the left cover. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.
  • Page 203 Troubleshooting Remove the jammed paper. If you cannot remove the paper, proceed with the next step. Pull out paper feed unit (A2). Open paper feed unit cover (A3) and remove the jammed paper. Push paper feed unit (A2) back in place, and close the front cover. Press the specified position to close left cover 1.
  • Page 204 Troubleshooting Built-in Finisher (optional) If paper is jammed in the optional built-in finisher, use the procedure below to remove the paper. Remove any paper left in the finisher output slot. Remove the output tray. Pull up left cover 1 lever and open left cover 1.
  • Page 205 Troubleshooting Re-attach the output tray. Turn the lever to lower the finisher process tray. Remove any paper from the tray. Raise the finisher process tray. 6-24 OPERATION GUIDE...

  • Page 206: Optional Document Processor

    Troubleshooting Optional Document Processor Follow the steps below to clear paper jams in the optional document processor. Remove the original from the original tray. Open the document processor top cover. Remove the jammed original. If the original tears, remove every loose scrap from inside the machine.

  • Page 207: Optional Document Finisher

    Troubleshooting Remove the jammed original. If the original tears, remove every loose scrap from inside the machine. Remove the original by turning the dial C as shown in the figure. Put paper feed unit A back in its original place and close the document processor top cover.
  • Page 208 Troubleshooting Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Press the indicated position to close left cover 1. OPERATION GUIDE 6-27...
  • Page 209 Troubleshooting 6-28 OPERATION GUIDE...

  • Page 210: Appendix

    Appendix • Character Entry Method ........Appendix-2 • Paper............... Appendix-6 • Specifications ..........Appendix-7 OPERATION GUIDE Appendix-1...

  • Page 211: Character Entry Method

    Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE: QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu, [Common Settings] and then [Change] of Keyboard to choose desired layout.
  • Page 212 Display/Key Description [Cancel] Press to cancel entered characters and return to the screen before the entry. [OK] Press to finalize entry and return to the screen before the entry. Upper-case Letter Entry Screen Path Use the keyboard to enter. Limit: characters Input : characters Backspace...

  • Page 213: Entering Characters

    Entering Characters Follow the steps shown below to enter List A-1 for example. Press [Upper-case]. Press [L]. The letter Path L is shown on the Use the keyboard to enter. Limit: characters display. Input : characters Backspace Upper -case Lower-case No./Symbol Space Cancel Press [Lower-case].
  • Page 214 Press [-] and [1]. Path Use the keyboard to enter. Limit: characters List A-1 Input : characters Backspace Upper -case Lower-case No./Symbol Space Cancel Check that the entry is correct. Press [OK]. OPERATION GUIDE Appendix-5...

  • Page 215: Paper

    Paper This section explains the paper sizes and types that can be used in the paper source. Cassettes 1, 2 and the optional paper feeder Supported types Supported paper sizes No. of sheets Plain paper (60 to 120 g/m 11 × 17", 8 1/2 × 14", 11× 8 1/2", 550 (64 g/m Recycled paper (60 to 120 g/m 8 1/2 ×...

  • Page 216: Specifications

    Specifications NOTE: Specifications are subject to change without notice. Machine Description Item 25 ppm model 30 ppm model Type Desktop Printing Method Electrophotography by semiconductor laser Supported Original Types Sheet, Book, 3-dimensional objects (maximum original size: 11 × 17"/ Original Feed System Fixed Paper Cassette 1, 2...
  • Page 217 Description Item 25 ppm model 30 ppm model First Print Time 4.7 seconds or less (A4, feed from Cassette) Warm-up Power on 29 seconds or less Time Low Power 10 seconds or less (22°C/71.6°F, 60%) Sleep 15 seconds or less Paper Cassette 1, 2 500 sheets (80 g/m...
  • Page 218 Description Item 25 ppm model 30 ppm model Power Source 120 V AC, 60 Hz, 11.4 A/220 to 240 V AC, 50 Hz, 5.7 A Power Consumption 1370 W Options Extension Memory, Document processor, Paper feeder, Document finisher, Built-in finisher, Job separator, Key counter, Data Backup Kit, FAX Kit, Security Kit and PDF Upgrade Kit Printer Item...
  • Page 219 Scanner Item Description Operating System Windows 98 (Second Edition), Windows 2000 (Service Pack 2 or later), Windows Me, Windows XP, Windows Vista System requirements CPU: 600Mhz or higher RAM: 128MB or more Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi, 200 ×100 dpi, 200 × 400 dpi (Resolution in FAX mode included) File Format TIFF (MMR/JPEG compression), JPEG, PDF (MMR/JPEG compression),...
  • Page 220 Document Processor (option) Item Description Original Feed Automatic feed Method Supported Sheet originals Original Types Paper Size Maximum: Ledger/A3 Minimum: Statement-R/A5-R Paper Weight 45 to 160 g/m Loading Capacity 75 sheets (50 to 80 g/m ) maximum Mixed original sizes (auto selection): 30 sheets (50 to 80 g/m ) maximum Dimensions 22 ×...
  • Page 221 Document Finisher (option) Item Description Number of Trays 1 tray Paper Size Ledger, Legal, Oficio II, 8.5×13.5", A3, B4, Folio, 8K: 500 sheets Letter, Letter-R, A4, A4-R, B5, 16K: 1,000 sheets (Non-stapling) Supported Paper Stapling: 80 g/m or less Weight Maximum Sheets Ledger, Legal, Oficio II, 8.5×13.5", A3, B4, Folio, 8K: 20 sheets for Stapling...
  • Page 222 Item Desciption Dimensions × 17 × 6 " 13/16 11/16 325 × 450 ×165 mm (W) × (D) × (H) Weight 17.6 lbs or less / Approx. 8 kg or less Environmental Specifications Item Description Time to Low Power mode (default setting) 9 minutes Time to Sleep mode (default setting) 29 minutes...
  • Page 223 Appendix-14 OPERATION GUIDE...

  • Page 224: Index

    Index Index Connection Method 2-3 Conventions in This Guide xxiii Adjusting Density Copy Auto 3-11 Adjusting Density 3-11 Manual 3-11 Collate Copying 3-19 Auto Low Power Mode 3-4 Duplex Copying 3-16 Auto Sleep 3-5 Interrupt Copy 3-22 Offset Copying 3-19 Original Preview 3-10 Reserve Copy 3-21 Bundled Items 2-2...
  • Page 225 Index Enabling/Disabling User Login Left Cover 1 Lever 1-2 Administration 2-27 Left Cover 2 1-2 Energy Star Program xxi Legal Information xv Error Indicator 1-2 Low Power Mode 3-5 Error Messages 6-5 Main Charger 5-9 Front Cover 1-4 Main Power Switch 1-4 FTP Settings 2-19 Memory Card Cover 1-4 Memory Card Slot 1-4...
  • Page 226 Index Original Placement Indicator Print Job Indications and Status 2-51 Interruption 3-61 Original Size Indicator Plates 1-2, 2-47 Reordering 3-62 Original SSLeay License xviii Suspension 3-61 Output Stopper 1-4 Printing 3-24 Printing Documents 3-54 Printing from Applications 3-24 Priority Override 3-61 Paper Product Library 2-2 Before Loading 2-34...
  • Page 227 Index Document Processor Appendix-11 Environmental Specifications USB Cable Appendix-13 Connecting 2-6 Job Separator Appendix-12 USB Interface 2-4 Machine Appendix-7 USB Interface Connector 1-4 Paper Feeder Appendix-11 USB Memory Printer Appendix-9 Printing Documents 3-56 Scanner Appendix-10 Removing 3-57 Storing Information in the Address USB Memory Slot 1-4 Book 2-20 Symbols i...
  • Page 228 MEMO...
  • Page 229 We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.
  • Page 230 DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

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