Sharp EL-6990 Software Manual page 2

Creating and Editing Data on YourPC
Data can be prepared on your PC to be downloaded
to the Organaizer.
1. Click the desired application tab on the PC Software
Creating a new
entry main screen.
2. Click the "New" button.
The screen for new entry will be displayed.
3. Enter the required items or select appropriate items.
4. Click the "Save" button to save the entry.
. To clear all entry fields, click the "Clear" button.
. To cancel the entry, click the "Cancel" button.
. For information on entry items, refer to the
Note:
operation manual for the Organizer.
. A Telephone application entry cannot be saved
unless one of the fields Home#, Office#, Fax# or
Mobile# has been completed.
Modifying an
1. Click the desired application tab on the PC Software
entry
main screen.
2. Double click the entry you wish to modify, or click
the entry to select and then click the "Edit" button.
The screen for edit entry will be displayed.
3. Modify the entry as required.
4. Click the "Save" button to save the modifications.
. To save as another entry, click the "Save As New" button.
. To clear all entry fields, click the "Clear" button.
. To cancel the modification, click the "Cancel" button.
Deleting an
1. Click the desired application tab on the PC Software
entry
main screen.
2. Click the entry you wish to delete, then click the
"Delete" button.
The confirmation dialog will be displayed.
3. Click the "YES" button to delete the entry.
. To cancel the deletion, click the "NO" button.
Making and Restoring a backup file of entries
The entries of all 6 applications can be saved as
one file and this can be restored per application
to your Organizer using the Download function.
Making a backup 1. Upload all entries of each application to PC
file (.bkf) of
Software using the Upload function.
entries
2. On the PC Software main screen, select "Save As..."
from the File menu.
3. A dialog box appears to save the backup file.
The default name is decided based on the PC
calendar, in the format of yyyymmdd (.bkf).
Change the file name or the destination, if desired.
4. Click the "Save" button to save the backup file of entries.
Restoring 1. On the PC Software main screen, select "Open..."
entries from a
from the File menu.
backup file(.bkf)
2. A dialog box appears to select the backup file.
3. Select the backup file to open in PC Software
and click the "Open" button.
A confirmation dialog box will be displayed.
4. Click the "YES" button to open the file in PC Software.
The entries stored in the backup file will be displayed
in the index view of each application.
5. Restore desired data to your organizer per
application using the Download function.
Note: For details on uploading or downloading, refer to
"Transferring Entries Between your Organizer and your
PC"above.
Caution:
When a backup file is opened, any entries in PC Software
will be overwritten and deleted by entries from the backup
file. If you wish to keep the current entries in PC Software,
first save in a backup file using "Save as" before
executing Open.
Viewing details . The entry details will be displayed in the Detail
of an entry
view when an entry is selected.
. The contents of each field can be viewed by
using the scroll bar of the Index view.
Other features Sort function
The Index view can be easily sorted by clicking the
label at the top of any of the columns. Sort order
will be changed to either ascending or descending
each time the label is clicked.
Changing the column width
Each column width can be changed by dragging
the label partition left or right.
Category filter function (Telephone)
Category drop-down
list button
If the category (i.e., "Personal", "Business", or
"Others") is specified in each Telephone entry,
the list of entries can be sorted by a particular
category. Click on the Category drop-down list
button to select the category you wish to isolate
("Personal", in this example). Select "All" to display all
entries.
Importing and Exporting entries in CSV format
A file in CSV format can be imported or exported
for each application.
Making a CSV 1. On the PC Software main screen, select "Export..."
file for export
from the File menu.
2. A dialog box appears to enter the file name.
The destination may be changed if desired.
3. Click the "Save" button to save the file.
A confirmation dialog box will be displayed.
4. Click the "OK" button.
If an error message is displayed, follow the Instructions
and try again from step 1.
Importing a CSV 1. On the PC Software main screen, select "Import..."
file
from the File menu.
2. A dialog box appears to select the import file in
your PC.
3. Enter the file name or click the "Browse" button
to select the file.
4. In the dialog box, select the application for the
CSV file to be imported.
5. Click the "OK" button.
A confirmation dialog box will be displayed.
6. Click the "OK" button.
Imported entries will be added in the Index view
of the selected application in PC Software.
Transferring Entries Between your Organizer and your PC
All the entries created, modified, or deleted on
your PC can be transferred per application. Also,
singly selected entries can be appended to your
Organizer.
Note: The maximum number of entries the PC Software can handle
is as follows:
YO/ZQ290: Tel: 290; other application: 2048 per application.
EL-6990: Tel: 290; other application: 920 per application.
Caution:
On both uploading and downloading, previous data will
be overwritten and deleted by the transferred data. This
includes the Expense Category.
Preparing for 1. Connect your Organizer to your PC as described
transfer
in "Before You Begin".
2. Make sure that your organizer is turned ON.
Uploading 1. Click the desired application tab on the PC Software
entries from your
main screen.
Organizer to your
2. Click the "Data upload" button.
PC
Follow the instructions in the dialog box to start
transfer.
All entries in the selected application in your
Organizer will be transferred to your PC.
Downloading 1. Click the desired application tab on the PC Software
entries to your
main screen.
Organizer from
2. Click the "Data download" button.
your PC
Follow the instructions in the dialog box to start
transfer.
All entries in the selected application in your PC will
be transferred to your Organizer.
Troubleshooting communication errors
On the occurrence of a communications error, check the points below.
On
If the error message indicates that memory is full:
It is likely that the size of data exceeds the memory capacity of the
Organizer.
Delete entries no longer required and try again.
If the wrong model has been selected:
Communication may take a long time even if no error occurs.
Re-install the PC Software, and select the proper model.
(Refer to "Installing the PC Software" in "Before You Begin".)
A 3D screen saver starts then stops:
While running PC Software minimized, if a 3D screen saver starts,
it will stop and the PC revert back to the Desktop.
Temporarily disable any 3D screen saver utility programs you may
be running.
A virus scanning program affects PC Software:
PC Software may not run reliably with certain virus scanning
programs enabled. If you have problems with your Organizer
transferring data, temporarily disable any virus checking software you
may be running.
Power management features affect PC Software:
PC Software may not run reliably with certain power management
features enabled. If you have problems with your Organizer transferring
data,temporarily disable any power management features you may
have turned on.
Some PCs may then need to be restarted.
Add an Except the Expense application, any individual
individually
entry can be transferred (appended) from your
selected entry to
PC to your Organizer.
your Organizer
from your PC 1. Click the desired application tab on the PC Software
main screen.
2. Click the desired entry in the Index view.
3. Click the "Add one selected data" button.
Follow the instructions in the dialog box to start
transfer.
The entry will be transferred and appended to your
Organizer.
To cancel a transfer, click the "Abort" button in the Waiting
Note:
Organizer dialog box before start of transfer.
FIFO settings may be incorrect:
Check the FIFO settings as follows:
<Windows98/Me>
[Start ] - [Settings ] - [Control Panel ] - [System] - [Device Manager]
- [Ports] - [Communications port (COMx) ] - [Properties] -
[Port Settings] - [Advanced]
<Windows2000 Professional>
[Start ] - [Settings ] - [Control Panel ] - [System] - [Hardware]
- [Device Manager] - [Ports] - [Communications port (COMx) ] -
[Properties] - [Port Settings] - [Advanced]
<WindowsXP>
Open the [Device Manager], then
[Ports] - [Communications port (COMx) ] - [Properties] -
[Port Settings] - [Advanced]
*Please refer the windows manual to open the [Device Manager].
. For Windows 2000/XP; you must log in as system
Note:
administrator to check the FIFO setting.
. COMx refers to the COM Port selected in the software.
Uninstalling PC Software
1. Open "Control Panel".
2. Select "Add/Remove Programs".
3. Select "PC Software for Sharp EL-6990 and YO/ZQ-290" and
click "Add/Remove" ("Change/Remove").
For Windows2000/XP, you must log in as system administrator to
Note:
uninstall the software.