Page 1 d-COPIA 1801MF d-COPIA 2201MF 580508e n...
Page 2 Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2014, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
Page 3 > Preface Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition. Please read this Operation Guide before using the machine. We recommend the use of our own brand supplies.
Page 5: Table Of Contents
Contents Preface ............................. i Overview ..........................vi Machine Features ......................... vii Guides Provided with the Machine ..................x About the Operation Guide (this Guide) ................xi Structure of the guide ....................xi Conventions Used in This Guide.................. xii Menu Map ..........................xv Legal and Safety Information ..........
Page 6 Preparation before Use ............3-1 Using the Operation Panel ....................3-2 Operation Panel Keys ....................3-2 Operation Method ...................... 3-3 Display for Originals and Paper ................. 3-4 Loading Paper ........................3-5 Before Loading Paper ....................3-6 Loading in the Cassettes .................... 3-7 Loading Paper in the Multi Purpose Tray ..............
Page 7 Printer ........................7-15 Adjust/Maint. (Adjustment/Maintenance) ..............7-15 Default Settings on the PC (Client Tool) ................ 7-16 Operation Method ....................7-16 Screen Overview ...................... 7-17 Configuring the Administrative Settings ..............7-19 Scan Destination Settings ..................7-20 Quick Scan/TWAIN Settings ..................7-23 Print Box Settings .....................
Page 8 Duplex Unit (Option) ....................10-18 Glossary .......................... 10-19 Index ..........................Index-1...
Page 9: Overview
> Overview Overview This machine has copy and print functions equipped as standard and can save scanned images on your computer. Input Data Original Electronic data Operations from PC Client Tool You can check the status and Print Box functions configure the scan settings of the machine from Client Tool Print Box functions allow you to...
Page 10: Machine Features
> Machine Features Machine Features The machine is equipped with many useful functions. Here are some examples. For details, refer to Operation on the Machine on page 5-1. Optimize your office workflow Access to frequently used functions Copy both sides of an ID card on a Interrupt other running jobs and with just one touch (Program) single sheet (ID Card Copy)
Page 11 > Machine Features Optimize your office workflow Save energy and cost Separate each page of a scanned Save energy as needed Erase black shadows that appear at document into a single file (Sleep / Power Off) the edges of a copy (Border Erase) (File separation) The machine is equipped with the Energy This function allows you to print...
Page 12 > Machine Features Create attractive documents Strengthen security Scan originals in color and send them Manage the copy/print count by Prevent loss of finished documents to a PC (Scan) account (Job Accounting) (Print Box) You can scan originals and convert them You can check and restrict the copy/print You can temporarily save a printer into electronic data, such as a color PDF.
Page 13: Guides Provided With The Machine
> Guides Provided with the Machine Guides Provided with the Machine The following guides are provided with the machine. Refer to each guide as needed. The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.
Page 14: About The Operation Guide (This Guide)
> About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide The Operation Guide contains the following chapters. Chapter Contents Legal and Safety Information Provides precautions regarding use of the machine and trademark information. Installing and Setting up the Explains part names, cable connections, installation of the software, and other matters Machine...
Page 15: Conventions Used In This Guide
> About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page.
Page 16 > About the Operation Guide (this Guide) Conventions used in operation procedures Operation panel keys that are pressed are outlined in red. Procedures consisting of a sequence of operation panel actions or computer operations are numbered as shown below. xiii...
Page 17 > About the Operation Guide (this Guide) Size and Orientation of Originals and Paper Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "-R" is added to sizes used in the horizontal orientation. The following icons are used to indicate original and paper placement orientations on the message display.
Page 18: Menu Map
> Menu Map Menu Map (The names displayed on the message display are used here. These may differ from the referenced titles.) Paper Selection (page 5-12) Zoom (page 5-13) Density (page 5-14) Original Image (page 5-14) Duplex (page 5-14) Combine (page 5-17) ID card Copy...
Page 19 > Menu Map Print Box (page 4-10) Status Print Job Status (page 6-2) Print Job Log (page 6-4) Send Job Log (page 6-4) Scanner (page 6-9) Printer (page 6-9) Toner Status (page 6-10) Paper Status (page 6-10) Report Report Print Menu Map (page 7-4)
Page 20 > Menu Map Common Settings Language (page 7-5) Default Screen (page 7-6) Sound Buzzer (page 7-6) Display Bright. (page 7-6) Quiet Mode (page 7-6) Orig./Paper Set. Custom Orig.Size (page 7-7) Custom PaperSize (page 7-7) Cassette 1 Set. Cassette 1 Size (page 7-9) Cassette 1 Type...
Page 21 > Menu Map Common Settings Function Default Original Image (page 7-13) Zoom (page 7-13) Collate/Offset (page 7-13) Orig. Orientation (page 7-13) Border Erase (page 7-13) Margin (page 7-13) Backgrnd Density (page 7-13) EcoPrint (page 7-13) Auto Rotation (page 7-13) File Name Entry (page 7-13) Continuous Scan...
Page 22: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-3 Laser Safety (Europe) ..........................1-4 Safety Instructions Regarding the Disconnection of Power ..............
Page 23: Notice
Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Page 24: Environment
Legal and Safety Information > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) • Humidity: 15 to 80% However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a site for the machine.
Page 25: Laser Safety (Europe)
Legal and Safety Information > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.
Page 26: Safety Instructions Regarding The Disconnection Of Power
Legal and Safety Information > Notice Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension.
Page 27: Legal Information
Legal and Safety Information > Notice Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Olivetti Document Solutions Inc. is prohibited. Regarding Trade Names • Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A.
Page 28: Energy Saving Control Function
Legal and Safety Information > Notice Energy Saving Control Function To reduce energy consumption while in a waiting state, the device comes equipped with an energy saving control function for switching to Sleep as well as Power Off Mode where power consumption is automatically reduced to a minimum after a certain amount of time elapses since the device was last used.
Page 29: Installing And Setting Up The Machine
Installing and Setting up the Machine This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation. Part Names ................................ 2-2 Machine Exterior ............................2-2 Connectors/Interior ..........................2-4 With Optional Equipments Attached ......................2-5 Determining the Connection Method and Preparing Cables ................
Page 30: Part Names
Installing and Setting up the Machine > Part Names Part Names Machine Exterior 1 Document Processor (DP) 8 Operation Panel 2 Original Width Guides 9 Cassette 1 3 Original Table 10 Front Cover 4 Original Eject Table 11 Power Switch 5 Slit Glass 12 Handles 6 Original Size Indicator Plates...
Page 31 Installing and Setting up the Machine > Part Names 14 Paper Width Adjusting Tab 15 Paper Length Guide 16 Paper Width Guide 17 Cleaning Cloth Compartment 18 Original Stopper 19 Right Cover 1 Lever 20 Right Cover 1 21 Paper Width Guide 22 Multi Purpose Tray 23 Support Tray Section of the Multi Purpose Tray...
Page 32: Connectors/Interior
Installing and Setting up the Machine > Part Names Connectors/Interior 1 USB Interface Connector 2 Toner Container 3 Toner Container Lever 4 Waste Toner Box...
Page 33: With Optional Equipments Attached
Installing and Setting up the Machine > Part Names With Optional Equipments Attached 1 Original Cover 2 Document Processor (DP) 3 Cassette 2 4 Cassette 3 5 Cassette 4 6 Duplex Unit 7 Right Cover 2 8 Right Cover 3 9 Right Cover 4 Optional Equipment (page 10-2)
Page 34: Determining The Connection Method And Preparing Cables
Installing and Setting up the Machine > Determining the Connection Method and Preparing Cables Determining the Connection Method and Preparing Cables Check how to connect the machine to a PC, and prepare the necessary cables for your environment. Connection Example Connect the machine to the PC by referring to the illustration below.
Page 35: Connecting Cables
Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting USB Cable IMPORTANT If the power is on, turn the power switch off. Power Off (page 2-9) Connect the machine. Connect the USB cable to the USB interface connector located on the left side of the body. Connect the other end of the cable to the PC.
Page 36: Power On/Off
Installing and Setting up the Machine > Power On/Off Power On/Off Power On When the [Energy Saver] indicator is lit... (Recovery from sleep) [Energy Saver] indicator Press any key on the operation panel. When the [Energy Saver] indicator is off... Turn the power switch on.
Page 37: Power Off
Installing and Setting up the Machine > Power On/Off Power Off When not turning off the power switch... (sleep) [Energy Saver] indicator Press the [Energy Saver] key. The [Energy Saver] indicator will light up. Sleep and Sleep Timer (page 2-22) When turning off the power switch...
Page 38: Installing Software
Installing and Setting up the Machine > Installing Software Installing Software Install appropriate software on your PC from the included Product Library disc if you want to use the printer function of this machine or perform TWAIN / WIA transmission from your PC. Software on Product Library Disc (Windows) You can use either [Express...
Page 39: Installing Software In Windows
Installing and Setting up the Machine > Installing Software Installing Software in Windows The following procedure is an example for installing the software in Windows 7. You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install] automatically detects connected machines and installs the required software.
Page 40 Installing and Setting up the Machine > Installing Software Express Install Install using [Express Install]. Packages include the following software: • Driver Package GX DRIVER, TWAIN Driver GX, WIA Driver, Client Tool NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a USB cable and that it is turned on and click (Reload).
Page 41 Installing and Setting up the Machine > Installing Software Custom Install Install using [Custom Install]. Select [Custom Install] tab. Select the device to be installed, and click the arrow button to move it to the "Products to Install" list. The following buttons are available. : This button is used to switch the display between icon and text display.
Page 42 Installing and Setting up the Machine > Installing Software Select the utility to be installed, and then click the arrow button to move it to the "Products to Install" list. Click [Install]. NOTE If the Windows security window appears, click [Install this driver software anyway].
Page 43: Uninstalling The Software
Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Start] button on the Windows and then select [All Programs], [Olivetti], and [Uninstall Olivetti Product Library] to display the Uninstall Wizard. [Uninstall Olivetti Product In Windows 8, select [Search] in charms, [Apps], and then Library].
Page 44: Setting The Shared Printer
Installing and Setting up the Machine > Installing Software Setting the Shared Printer If the computer connected to the machine (Host PC) via USB is also connected to the computer on the network (Client PC), printing from the computer on the network is enabled by setting the machine as the shared printer. This section explains how to operate the device on the Host PC and on the Client PC respectively by using the setting example on Windows 7.
Page 45: Installing Software In Mac Computer
• Installation on Mac OS must be done by a user logged on with administrator privileges. • In the Authenticate screen, enter the name and password used to log in to the operating system. Insert the Product Library disc. Double-click the [Olivetti] icon. Display the screen. Double-click [OS X 10.5 or...
Page 46: Client Tool
Installing and Setting up the Machine > Installing Software Client Tool Client Tool gives you quick access to common machine features and settings, plus the current status of all supported machines. You can also use Client Tool to order toner, download printer drivers and open the company website. Client Tool has the following functions.
Page 47: Setting Wia Driver
Installing and Setting up the Machine > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. Display the screen. Click [Start] button on the Windows and enter [Scanner] in [Search programs and files].
Page 48: Administrator User Name And Password
Installing and Setting up the Machine > Administrator User Name and Password Administrator User Name and Password If you are setting a function that requires administrator rights, you must enter your login user name and login password. The factory default login user name and login password are set as shown below. Login User Name Login Password Admin...
Page 49 Installing and Setting up the Machine > Administrator User Name and Password NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page 2-20. The factory default login user name and login password are set as shown below. Login User Name Login Password Admin...
Page 50: Setting Energy Saver Function
Installing and Setting up the Machine > Setting Energy Saver Function Setting Energy Saver Function To use the Energy Saver function, configure the following settings: • Sleep and Sleep Timer (page 2-22) • Power Off Timer (page 2-23) Sleep and Sleep Timer Sleep To enter Sleep, press the [Energy...
Page 51: Power Off Timer
Installing and Setting up the Machine > Setting Energy Saver Function Press the [▲] or [▼] key to select [Timer Settings], and press the [OK] key. Common Settings Timer Settings NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page 2-20.
Page 52 Installing and Setting up the Machine > Setting Energy Saver Function Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key. Status/Sys. Menu Common Settings Press the [▲] or [▼] key to select [Timer Settings], and press the [OK] key. Common Settings Timer Settings NOTE...
Page 53 Installing and Setting up the Machine > Setting Energy Saver Function Press the [▲] or [▼] key to select [Common Settings], and press the [OK] key. Status/Sys. Menu Common Settings Press the [▲] or [▼] key to select [Timer Settings], and press the [OK] key. Common Settings Timer Settings NOTE...
Page 54: Checking The Counter
Installing and Setting up the Machine > Checking the Counter Checking the Counter Press the [Status/System Menu/Counter] key to check the number of sheets printed and scanned. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Counter], and press the [OK] key. Status/Sys.
Page 55: Preparation Before Use
Preparation before This chapter explains the following operations. Using the Operation Panel ..........................3-2 Operation Panel Keys ..........................3-2 Operation Method ............................ 3-3 Display for Originals and Paper ....................... 3-4 Loading Paper ..............................3-5 Before Loading Paper ..........................3-6 Loading in the Cassettes ......................... 3-7 Loading Paper in the Multi Purpose Tray ....................
Page 56: Using The Operation Panel
Preparation before Use > Using the Operation Panel Using the Operation Panel Operation Panel Keys Displays the following Displays the paper Displays the function screens. selection screen. menu for copy. Status / Report / Counter / Increments or System / Admin/ Displays the zoom setting decrements numbers, or Accounting / Common...
Page 57: Operation Method
Preparation before Use > Using the Operation Panel Operation Method This section explains how to operate the setting menus on the message display. Displaying the Menus and Configuring Settings Press the [Status/System Menu/Counter] key, [Function Menu] key, or function keys to display the setting menus. Press the [▲] key, [▼] key, [OK] key, or [Back] key to select a menu, and perform settings.
Page 58: Display For Originals And Paper
Preparation before Use > Using the Operation Panel Display for Originals and Paper The copy screen displays the selected paper source. Ready to copy. Original size Original orientation Paper orientation Paper size Paper source...
Page 59: Loading Paper
Preparation before Use > Loading Paper Loading Paper Paper can be loaded in the one standard cassette and the multi purpose tray. A paper feeder is also available as an option. (Refer to Optional Equipment on page 10-2.) For the paper load methods for each cassette, refer to the page below. PF-480 Cassettes Page...
Page 60: Before Loading Paper
Preparation before Use > Loading Paper Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Bend the whole set of sheets to swell them in the middle. Hold the stack at both ends and stretch it while keeping the entire stack swelled.
Page 61: Loading In The Cassettes
Preparation before Use > Loading Paper Loading in the Cassettes The standard cassette can hold plain paper, recycled paper or color paper. Cassette 1 hold up to 300 sheets of plain paper (80 g/m²). The following paper sizes are supported: A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, Ledger, Legal, Oficio II, Letter, Letter-R, Statement-R, 8K, 16K, 16K-R, and 216 ×...
Page 62 Preparation before Use > Loading Paper Adjust the cassette size. Holding the paper width adjusting tab, move the paper width guides to fit the paper. Paper sizes are marked on the cassette. IMPORTANT Make sure that the width guides are flush against the paper. If there is space between the guides and the paper, set the width guides again.
Page 63 Preparation before Use > Loading Paper IMPORTANT • Load the paper with the print side facing up. • After removing new paper from its packaging, fan the paper before loading it in the cassette. (Refer to Before Loading Paper on page 3-6.) •...
Page 64: Loading Paper In The Multi Purpose Tray
Preparation before Use > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m²) or up to 25 sheets of plain paper (80 g/m²) lager than A4. The multi purpose tray accepts paper sizes from A3 to A6-R and Hagaki and from Ledger to Statement-R, 8K, 16K and 16K-R.
Page 65 Preparation before Use > Loading Paper Adjust the multi purpose tray size. Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multi- purpose tray.
Page 66 Preparation before Use > Loading Paper When you load envelopes or cardstock in the multi purpose tray Load the paper with the print side facing down. For the procedure for printing, refer to the Printer Driver User Guide. Example: When printing the address. Open the flap.
Page 67: Specifying Paper Size And Media Type
Preparation before Use > Loading Paper Specifying Paper Size and Media Type The default paper size setting for cassette 1 and for the optional paper feeder (cassettes 2 to 4) is [Auto], and the default media type setting is [Plain]. For the multi purpose tray, the default paper size setting is [A4], and the default media type setting is [Plain].
Page 68 Preparation before Use > Loading Paper Press the [▲] or [▼] key to select [Cassette 1 (to 4) Set.], and press the [OK] key. Orig./Paper Set. Cassette 1 Set. NOTE [Cassette 2] to [Cassette 4] are shown when the optional paper feeder is installed. Specify the paper size.
Page 69 Preparation before Use > Loading Paper Press the [▲] or [▼] key to select the media type, and press the [OK] key. Cassette 1 Type Plain Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) To change the type of paper to be used in the multi purpose tray, specify the paper size.
Page 70 Preparation before Use > Loading Paper Press the [▲] or [▼] key to select [MP Tray Set.], and press the [OK] key. Orig./Paper Set. MP Tray Set. Specify the paper size. Press the [▲] or [▼] key to select [MP Tray Size], and press the [OK] key. MP Tray Set.
Page 71 Preparation before Use > Loading Paper Press the [▲] or [▼] key to select the media type, and press the [OK] key. MP Tray Type Plain 3-17...
Page 72: Printing From Pc
Printing from PC This chapter explains the following topics: Printing from PC ..............................4-2 Printer Driver Print Settings ........................4-5 Printer Driver Help ........................... 4-6 Changing the Default Printer Driver Settings (Windows 7) ..............4-6 Canceling Jobs ............................4-6 Using Print Box ..............................4-8 Saving Document to a Print Box ......................
Page 73: Printing From Pc
Printing from PC > Printing from PC Printing from PC Follow the steps below to print documents from applications. NOTE • To print the document from applications, install the printer driver on your computer from the supplied Product Library disc. •...
Page 74 Printing from PC > Printing from PC Select the [Basic] tab. Click "Print size" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.
Page 75 Printing from PC > Printing from PC Click tray] in the "Source" menu. Select the type of paper in the "Media type" menu. 2, 7 NOTE If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type" menu.
Page 76: Printer Driver Print Settings
Printing from PC > Printing from PC Printer Driver Print Settings The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printer Driver User Guide on the Product Library disc. Description [Quick Print] tab...
Page 77: Printer Driver Help
Printing from PC > Printing from PC Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. • Click the [?] button in the upper right corner of the screen and then click the item you want to know about. •...
Page 78: Canceling Jobs
Printing from PC > Printing from PC Canceling Jobs If a print job remains on a PC, you can cancel the job by following the steps below. Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box for the printer.
Page 79: Using Print Box
Printing from PC > Using Print Box Using Print Box Print Box is a function to temporarily save a printer document in the box on a PC and execute printing at the machine. A job is not printed until you operate the machine, and this prevents the printed papers from being taken by someone. With a PIN code assigned to the Print Box, you can further strengthen security.
Page 80: Saving Document To A Print Box
Printing from PC > Using Print Box Saving Document to a Print Box Use the procedure below to save a document in the Print Box created on the Host PC. Print Box can be selected from [Box 01] to [Box 10].
Page 81: Printing Document From Print Box
Printing from PC > Using Print Box Printing Document from Print Box Print a document saved in a Print Box. NOTE • All documents saved in the selected Print Box are printed. • Client Tool must be running on the computer from which printing from Print Box is executed. Refer to Accessing Client Tool on page 2-18.
Page 82: Operation On The Machine
Operation on the Machine This chapter explains the following topics: Loading Originals ............................... 5-2 Placing Originals on the Platen ........................ 5-2 Loading Originals in the Document Processor (Option) ................5-3 Checking the Equipment's Serial Number ......................5-5 Copying ................................5-6 Basic Operation ............................
Page 83: Loading Originals
Operation on the Machine > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Put the scanning side facedown. Align it flush against the original Original size size indicator plates with the back left corner as the reference point.
Page 84: Loading Originals In The Document Processor (Option)
Operation on the Machine > Loading Originals Loading Originals in the Document Processor (Option) The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor The document processor supports the following types of originals. Detail Document Processor Weight...
Page 85 Operation on the Machine > Loading Originals Adjust the original width guides. Place the originals. Original size When selecting the copying function Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. NOTE •...
Page 86: Checking The Equipment's Serial Number
Operation on the Machine > Checking the Equipment's Serial Number Checking the Equipment's Serial Number The equipment's serial number is printed in the location shown in the figure. d-Copia 2201MF NOTE You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.
Page 87: Copying
Operation on the Machine > Copying Copying Basic Operation Follow the steps as below for basic copying. Press the [Copy] key. Place the originals. Original size Paper size Check the original size and the paper size. NOTE • For loading instructions, refer to Loading Originals on page 5-2.
Page 88: Interrupt Copy
Operation on the Machine > Copying Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When the interruption copy ends, the machine resumes the paused print jobs. NOTE If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes.
Page 89: Id Card Copy
Operation on the Machine > Copying ID Card Copy Use to copy the front and back sides of a license or other ID card on one sheet of paper. Configure the settings. Press the [ID Card Copy] key. Press the [▲] or [▼] key to select [On], and press the [OK] key. ID card Copy Place the original.
Page 90 Operation on the Machine > Copying Press the [Start] key. One side of the card is scanned. Turn the original over. Align with the ID Card marks on the Original Size Indicator Plates. Turn over the card. Press Start Key. Put it on same place.
Page 91: Using Various Functions
Operation on the Machine > Copying Using Various Functions To configure the settings for functions, press the key of the function you want to configure. You can also press the [Function Menu] key to select from other functions displayed on the message display. Operation Method (page 3-3).
Page 92 Operation on the Machine > Copying Reference Function Description page Collate/Offset Offsets the output by page or set. page 5-19 Original Size Specify the original size to be scanned. page 5-19 Orig. Orientation Select the orientation of the original document top edge page 5-20 to scan correct direction.
Page 93 Operation on the Machine > Copying Paper Selection Select the cassette or multi-purpose tray that contains the required paper size. NOTE Specify in advance the size and type of the paper loaded in the cassette (refer to Specifying Paper Size and Media Type on page 3-13).
Page 94 Operation on the Machine > Copying Zoom Adjust the zoom to reduce or enlarge the image. The following zoom options are available. Item Value Description 100% Reproduces the original size. Auto Adjusts the image to match the paper size. A3: 141% A5: 70% Standard Zoom Reduces or enlarges at preset...
Page 95 Operation on the Machine > Copying Density Adjust density. Press the [▲] or [▼] key to select [Darker +3] to [Lighter -3]. Original Image Select original image type. Item Description Text+Photo Best for mixed text and photo documents. Photo Best for photos taken with a camera. Text Sharply renders pencil text and fine lines.
Page 96 Operation on the Machine > Copying Two-sided to Two-sided Produces two-sided copies from two-sided originals. The optional duplex unit and document processor are required. NOTE The paper sizes supported in Two-sided to Two-sided mode are A3, B4, Original Copy A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Letter, Letter-R, Executive, Statement-R, Oficio II, 216 ×...
Page 97 Operation on the Machine > Copying Item Value Description ― Advanced Duplex Changes the settings. 1-sided>> Finish. Binding Left/Right, Top Select the binding orientation of copies, and press the [OK] 2-sided key. Orig. Orientation Top Edge on Top, Top Select the orientation of the original document top edge to Edge on Left scan correct direction.
Page 98 Operation on the Machine > Copying Combine Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages. The following types of the boundary lines are available. None Solid Line Dotted Line...
Page 99 Operation on the Machine > Copying Layout image Value Image 2 in 1 L to R/T to B R to L 4 in 1 Right then Down Down then Right Left then Down Down then Left NOTE • The paper sizes supported in Combine mode are A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 × 340 mm, Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, 8K, 16K-R and 16K.
Page 100 Operation on the Machine > Copying Collate/Offset Offsets the output by page or set. Value Image Description ― Disables the function. Collate Only Scans multiple originals and delivers complete sets of copies as required according to page number. Offset Each Page When offsetting is used, printed copies are produced after rotating each page by 90 degrees.
Page 101 Operation on the Machine > Copying Orig. Orientation (Original Orientation) Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. • Duplex • Margin •...
Page 102 Operation on the Machine > Copying Mixed Size Orig. (Mixed Size Originals) Scans multiple sheets of the same width using the document processor. NOTE The optional document processor is required. Value Description Disables the function. Enables Mixed Size Originals. EcoPrint EcoPrint saves toner when printing.
Page 103 Operation on the Machine > Copying Margin Add margins (white space). In addition, you can set the margin width and the back page margin. NOTE The default setting for margin width can be changed. For details, refer to Margin on page 7-13.
Page 104 Operation on the Machine > Copying Border Erase Erases the black border that forms around the image. The following modes are available. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick book.
Page 105 Operation on the Machine > Copying Continuous Scan Scans a large number of originals in separate batches and then produce as one job. To scan the next original, press the [Start] key. After scanning all originals, press the [OK] key. Copying starts. Value Description Disables the function.
Page 106: Program
Operation on the Machine > Copying Program By registering sets of frequently used functions as a single program, you can simply select the program number as needed to recall those functions. You can also name the programs for easy identification when recalling. NOTE •...
Page 107 Operation on the Machine > Copying Enter a program name using the numeric keys and press the [OK] key. Program Name The program is registered. Character Entry Method (page 10-4) NOTE • Up to 32 characters can be entered. • If the program number is already used in any of the existing programs, the change confirmation screen appears.
Page 108 Operation on the Machine > Copying Overwriting Program Programs can be changed with the same procedures as those for registering programs. When selecting the program number to be registered, select the program to be changed and overwrite the program number. Refer to Registering Program on page 5-25.
Page 109 Operation on the Machine > Copying Delete the program. Press the [▲] or [▼] key to select [Delete], and press the [OK] key. Program 01 Delete Press the [▲] or [▼] key to select [Yes] in the confirmation screen, and press the [OK] key. 5-28...
Page 110: Canceling Jobs
Operation on the Machine > Copying Canceling Jobs You can cancel jobs by pressing the [Stop] key. The copy job is canceled. 5-29...
Page 111: Scanning
Operation on the Machine > Scanning Scanning You can scan originals using the machine and save the scanned images on your computer. The following three types of scan are available. Scan the Image to the Specified Destination Use the Preset Scan Destination If originals are scanned after selecting [Local PC] as the destination, an image is saved in "My Documents"...
Page 112 Operation on the Machine > Scanning Scan the Image by Selecting the Destination (Quick Scan) Select the scan method and destination for each job by using Client Tool. Perform a scan by operating the computer (Host PC) connected to the machine via USB. If the shared folder in the computer (Client PC) on the network is selected for the destination, an image can be saved on the computer that is not connected to the machine via USB.
Page 113: Scan The Image To The Specified Destination
Operation on the Machine > Scanning Scan the Image to the Specified Destination It is easy to scan from the operation panel on the machine. Before using this function, you need to preset the destination folder where to save scanned image and image quality using Client Tool. Refer to Default Settings on the PC (Client Tool) on page 7-16.
Page 114 Operation on the Machine > Scanning Use Your Desired Destination If there are settings that you change from "My Documents" in the computer (Host PC) connected to the machine via USB, set the destination by using Client Tool. You can simply select the destination number as needed to recall those functions.
Page 115: Scan The Image By Selecting The Destination (Quick Scan)
Operation on the Machine > Scanning Scan the Image by Selecting the Destination (Quick Scan) Execute scanning from Client Tool. You need to configure the settings of Quick Scan and TWAIN using Client Tool. Refer to Default Settings on the PC (Client Tool) on page 7-16.
Page 116: Scanning Using Twain
Operation on the Machine > Scanning Scanning using TWAIN This section explains how to scan an original using TWAIN. The procedure for scanning using the TWAIN driver is explained as an example. The WIA driver is used in the same way.
Page 117: Canceling Jobs
Operation on the Machine > Scanning Canceling Jobs You can cancel jobs by pressing the [Stop] key. 5-36...
Page 118: Checking The Status
Checking the Status This chapter explains the following topics: Checking Job Status ............................6-2 Checking Job History ............................6-4 Pause and Resumption of Jobs ......................... 6-7 Canceling the Jobs in Printing/Waiting ....................... 6-8 Checking Device Status ............................. 6-9 Checking the Remaining Amount of Toner and Paper ..................6-10 Checking from Client Tool ..........................
Page 119: Checking Job Status
Checking the Status > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens You can check the status of jobs being processed or waiting on the message display. The following job statuses are available.
Page 120 Checking the Status > Checking Job Status Check the status. Press the [▲] or [▼] key to select the item you want to check. Then, press the [OK] key to show the information on the item. Detail Status To check other items, press the [Back] key to return to the previous screen. Item Description Status...
Page 121: Checking Job History
Checking the Status > Checking Job History Checking Job History Check the history of completed jobs. Available Job History Screens The following job histories are available. Screen Job histories to be displayed Print Job Log • Copy • Printer • Printing from Print Box •...
Page 122 Checking the Status > Checking Job History Check the job history. Press the [▲] or [▼] key to select the item you want to check. Then, press the [OK] key to show the information on the item. Detail Result To check other items, press the [Back] key to return to the previous screen. Print Job Log Item Description...
Page 123 Checking the Status > Checking Job History NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page 2-20. The factory default login user name and login password are set as shown below. Login User Name Login Password Admin...
Page 124: Pause And Resumption Of Jobs
Checking the Status > Pause and Resumption of Jobs Pause and Resumption of Jobs Pause/resume all printing jobs in printing/waiting. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Status], and press the [OK] key. Status/Sys.
Page 125: Canceling The Jobs In Printing/Waiting
Checking the Status > Canceling the Jobs in Printing/Waiting Canceling the Jobs in Printing/Waiting If a print job remains on a PC, you can cancel the job by following the steps below. Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box for the printer.
Page 126: Checking Device Status
Checking the Status > Checking Device Status Checking Device Status Configure the devices or check their status. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Status], and press the [OK] key. Status/Sys. Menu Status Check the status.
Page 127: Checking The Remaining Amount Of Toner And Paper
Checking the Status > Checking the Remaining Amount of Toner and Paper Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner and paper on the message display. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Status], and press the [OK] key.
Page 128: Checking From Client Tool
Checking the Status > Checking from Client Tool Checking from Client Tool You can check the current status of the machine from the Client Tool. Item Description Machine status Show a 3D image of the selected machine and its current status. Click (Refresh) to refresh the machine status.
Page 129: System Menu And Client Tool
System Menu and Client Tool This chapter explains the following topics: Default Settings on the Machine (System Menu) ....................7-2 System Menu Settings ..........................7-3 Report ..............................7-4 System ..............................7-5 Admin/Accounting ............................ 7-5 Common Settings ............................ 7-5 Copy ..............................7-14 Printer ..............................
Page 130: Default Settings On The Machine (System Menu)
System Menu and Client Tool > Default Settings on the Machine (System Menu) Default Settings on the Machine (System Menu) Configure settings related to overall machine operation. Press the [Status/System Menu/Counter] key to show the settings on the message display. Then, select from the settings displayed.
Page 131: System Menu Settings
System Menu and Client Tool > Default Settings on the Machine (System Menu) System Menu Settings This section explains the functions that can be configured in System Menu. To configure the settings, select the item in System Menu and press the setting item. For details on each function, see the table below. Reference Item Description...
Page 132: Report
System Menu and Client Tool > Default Settings on the Machine (System Menu) Report Print reports to check the machine settings and status. Report Print Report Report Print If the system menu is operated without a login (account ID is not entered) while job accounting is enabled, the account ID must be entered before the report can be printed.
Page 133: System
System Menu and Client Tool > Default Settings on the Machine (System Menu) System Configure machine system settings. I/F Block Set. (Interface Block Setting) System I/F Block Set. Protect the machine by blocking the USB interface. Item Description I/F Block Set. USB Device This locks and protects the USB interface connector (USB Device).
Page 134 System Menu and Client Tool > Default Settings on the Machine (System Menu) Default Screen Common Settings Default Screen Item Description Default Screen Select the screen appearing right after start-up (default screen). Value: Copy, Scan, Print Box, Program Sound Common Settings Sound Item Description...
Page 135 System Menu and Client Tool > Default Settings on the Machine (System Menu) Orig./Paper Set. (Original/Paper Settings) Common Settings Orig./Paper Set. Item Description Orig./ Custom Orig.Size Set up frequently-used custom original size. Paper Set. To register a custom original size, enter the desired size. The custom size options are displayed on the screen to select original size.
Page 136 System Menu and Client Tool > Default Settings on the Machine (System Menu) Item Description Orig./ Media for Auto Select a default media type for auto paper selection when [Auto] is selected of Paper Paper Set. Selection. If [Plain] is selected, the paper source with plain paper loaded in the specific size is selected.
Page 137 System Menu and Client Tool > Default Settings on the Machine (System Menu) Cassette 1 (to 4) Set. (Cassette 1 (to 4) Settings) Common Settings Orig./Paper Set. Cassette 1 (to 4) Set. To fix the type of paper to be used in cassettes 1 or the optional paper feeders (cassettes 2 to 4), specify the paper size and media type.
Page 138 System Menu and Client Tool > Default Settings on the Machine (System Menu) Media Type Set. (Media Type Settings) Common Settings Orig./Paper Set. Media Type Set. The following settings can be selected. Y (default): Default setting, Y: Available, N: Not available Paper Weight Light Normal 1...
Page 139 System Menu and Client Tool > Default Settings on the Machine (System Menu) Preset Limit Common Settings Preset Limit Item Description Preset Limit Restrict the number of copies that can be made at one time. Value: 1 to 999 copies Measurement Common Settings Measurement...
Page 140 System Menu and Client Tool > Default Settings on the Machine (System Menu) Timer Settings Common Settings Timer Settings Configure settings related to the time. Item Description Timer Err. Clear Timer If you select [On] for Auto Error Clear, set the amount of time to wait before Settings automatically clearing errors.
Page 141 System Menu and Client Tool > Default Settings on the Machine (System Menu) Function Default Common Settings Function Default Set the defaults for the following functions. Item Description Function Original Image Set the default original document type. Default Value: Text+Photo, Photo, Text Zoom Select the enlarged/reduced default when paper size/sending size changed after the originals set.
Page 142: Copy
System Menu and Client Tool > Default Settings on the Machine (System Menu) Item Description Function Detail Settings Set the defaults for the following detail settings: Default 2 in 1 Layout Set the default for the 2-in-1 layout of Combine copies. Value: L to R/T to B, R to L 4 in 1 Layout Set the default for the 4-in-1 layout of Combine copies.
Page 143: Printer
System Menu and Client Tool > Default Settings on the Machine (System Menu) Printer Printer When printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. Item Description Printer...
Page 144: Default Settings On The Pc (Client Tool)
NOTE • For the detailed functions of Olivetti Client Tool, refer to Client Tool User Guide. • Olivetti Client Tool needs to be operated on the computer connected to the machine via USB. Operation Method Configure the settings on the Client Tool as follows: Access the Client Tool.
Page 145: Screen Overview
System Menu and Client Tool > Default Settings on the PC (Client Tool) Screen Overview The screen overview of the Client Tool is as follows. Item Description Reference Page Machine list The list at the top of Client Tool screen includes all of the supported —...
Page 146 • Open Web page Use the default web address or type another web address and then click [OK] to open the web page in your default web browser. Olivetti Online Open our website. — Driver Download Click to open the download page of our website. You can download software —...
Page 147: Configuring The Administrative Settings
System Menu and Client Tool > Default Settings on the PC (Client Tool) Configuring the Administrative Settings Configure the administrative settings on [Configuration] of the [Device] tab. Configure screen has the followings tabs. • [Device Defaults] tab: Select inches or millimeters as the unit of measurement for page sizes, watermark, poster, and gutter settings in the printer driver.
Page 148: Scan Destination Settings
System Menu and Client Tool > Default Settings on the PC (Client Tool) Scan Destination Settings Configure the Scan Destination settings on [Scan Destination] of the [Device] tab. IMPORTANT To reflect settings in the machine, the [Reset] key on the operation panel of the machine needs to be pressed. NOTE Scan, Print Box, and device monitoring will be disabled while the [Scan] window is open.
Page 149 System Menu and Client Tool > Default Settings on the PC (Client Tool) Item Description Resolution Select fineness of scanning resolution. Value: 200×200 dpi 300×300 dpi 400×400 dpi 600×600 dpi NOTE [400×400 dpi] and [600×600 dpi] can be set only if [Monochrome] is set for Scan color. Reverse image When this is selected, the image color reverses.
Page 150 System Menu and Client Tool > Default Settings on the PC (Client Tool) Item Description Destination folder Specified folder where the scanned image will be saved. To select the folder, click [Browse] to open "Browse for Folder". The default settings are shown below: C:\Users\<user>\My Documents (on Windows Vista/Windows 7/Windows 8) C:\Document and Settings\<user>\My Documents (on Windows XP) Reset...
Page 151: Quick Scan/Twain Settings
System Menu and Client Tool > Default Settings on the PC (Client Tool) Quick Scan/TWAIN Settings Configure the Quick Scan/TWAIN settings on [Preferences] or [Quick Scan Settings] of the [Scan] tab. Item Description Preferences Change the TWAIN scan settings. This setting is effective for Quick Scan only. Quick Scan Settings Change the settings for Scan to PDF, Scan to Email and Scan to Folder.
Page 152 System Menu and Client Tool > Default Settings on the PC (Client Tool) Item Description Original image Select original image type. Value: Text, Photo, Text+Photo Destiny Select the density. Value: -3 (Lighter) to 3 (Darker) To automatically set the density depending on the density of originals, select the [Auto] checkbox. (This item can be set only if [Monochrome] is set for Scan color.) Reverse image When this is selected, the image color reverses.
Page 153 System Menu and Client Tool > Default Settings on the PC (Client Tool) Item Description File format settings (The item displayed changes depending on the value specified for File format.) Separate files When this is selected, scanned data is separated into files page by page. Quality Set the image quality.
Page 154: Print Box Settings
System Menu and Client Tool > Default Settings on the PC (Client Tool) Print Box Settings Configure the Print Box settings on [Print Box Destination] of the [Device] tab. When Client Tool is installed, Print Boxes 1 to 10 are automatically created. IMPORTANT •...
Page 155: Job Accounting
Job Accounting This chapter explains the following topics: Overview of Job Accounting ..........................8-2 Enabling Job Accounting ........................... 8-3 Setting an Account ............................. 8-4 Adding an Account ........................... 8-4 Restricting the Use of the Machine ......................8-6 Editing an Account ........................... 8-7 Deleting an Account ..........................
Page 156: Overview Of Job Accounting
Job Accounting > Overview of Job Accounting Overview of Job Accounting Job accounting manages the copy/print/scan count accumulated by individual accounts by assigning an ID to each account. Setting an account. Enable job Enter the assigned account ID Count the number of pages (Refer to page 8-4.)
Page 157: Enabling Job Accounting
Job Accounting > Enabling Job Accounting Enabling Job Accounting Enable job accounting. Use the procedure below. Access job accounting setting. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key. Status/Sys. Menu Admin/Accounting NOTE If the login user name entry screen appears during operations, log in by referring to...
Page 158: Setting An Account
Job Accounting > Setting an Account Setting an Account You can add, change and delete an account and set the restriction for each account. Adding an Account Up to 10 individual accounts can be added. The following entries are required. Item Descriptions Account Name...
Page 159 Job Accounting > Setting an Account Enter the account information. Enter the account name and press the [OK] key. Account Name NOTE Refer to Character Entry Method on page 10-4 for details on entering characters. Enter the account ID and press the [OK] key. Account ID A new account is added on the Account List.
Page 160: Restricting The Use Of The Machine
Job Accounting > Setting an Account Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether [Split] or [Total] is selected for Copy/Print Count on page 8- •...
Page 161: Editing An Account
Job Accounting > Setting an Account Editing an Account This changes the registered account information. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key. Status/Sys. Menu Admin/Accounting NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page...
Page 162: Deleting An Account
Job Accounting > Setting an Account Deleting an Account This deletes the account. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Admin/Accounting], and press the [OK] key. Status/Sys. Menu Admin/Accounting NOTE If the login user name entry screen appears during operations, log in by referring to Administrator User Name and Password on page 2-20.
Page 163: Job Accounting When Sharing The Printer
Job Accounting > Setting an Account Job Accounting when Sharing the Printer When using the machine as the shared printer, printing from the computer (Client PC) on the network can be managed with job accounting by configuring job accounting for the computer (Host PC) connected to the machine via USB. Settings when Sharing the Printer When using the machine as a shared printer and managing the printing from the Client PC by using job accounting, configure the Host PC as follows.
Page 164 Job Accounting > Setting an Account Select [Job accounting] and [Prompt for account ID] on the [Job Accounting] tab. Click the [OK] button. NOTE • If [Prompt for account ID] is set, the screen for entering the Account ID appears when printing from the Client PC.
Page 165: Unknown Id Job
Job Accounting > Setting an Account Unknown ID Job This specifies the behavior for handling the jobs sent with unknown account IDs (i.e., unsent IDs). The setting items are as follows. Item Descriptions Permit The job is permitted to be printed. Reject The job is rejected (not printed).
Page 166: Configuring Job Accounting
Job Accounting > Configuring Job Accounting Configuring Job Accounting Default Setting Set the defaults for job accounting. To configure the settings, select the item in Default Setting and press the setting item. Admin/Accounting Job Account. Set. Default Setting For details on each function, see the table below. Item Description Apply Limit...
Page 167: Counting The Number Of Pages Printed
Job Accounting > Configuring Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Total Accounting / Admin/Accounting Job Account.
Page 168: Account. Report (Accounting Report)
Job Accounting > Configuring Job Accounting Account. Report (Accounting Report) The total pages counted of all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. When [Split] is selected for Managing the Copy/Printer Count ACCOUNT.
Page 169: Using Job Accounting
Job Accounting > Using Job Accounting Using Job Accounting This section explains procedures while setting job accounting. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout. Login In the screen below, enter the account ID using the numeric keys and press the [OK] key.
Page 170: Troubleshooting
Troubleshooting This chapter explains the following topics: Regular Maintenance ............................9-2 Cleaning ..............................9-2 Toner Container Replacement ......................... 9-3 Waste Toner Box Replacement ....................... 9-6 Troubleshooting ..............................9-8 Solving Malfunctions ..........................9-8 Responding to Messages ........................9-11 Clearing Paper Jams ..........................9-16...
Page 171: Regular Maintenance
Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Original Cover/Glass Platen Wipe the backside of the original cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.
Page 172: Toner Container Replacement
Troubleshooting > Regular Maintenance Toner Container Replacement When toner runs low, [Toner is low.] appears in the message display. Make sure you have a new toner container available for replacement. When the message display displays [Add toner.], replace the toner. CAUTION Do not attempt to incinerate parts which contain toner.
Page 173 Troubleshooting > Regular Maintenance IMPORTANT Shake the toner container according to the procedure and place the container in position.
Page 174 Troubleshooting > Regular Maintenance CLICK! NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Page 175: Waste Toner Box Replacement
Troubleshooting > Regular Maintenance Waste Toner Box Replacement When replacing the toner container, replace the waste toner box as well. You also need to replace the waste toner box when [WasteTonerBox is full or not installed.] is displayed on the message display. CAUTION Do not attempt to incinerate parts which contain toner.
Page 176 Troubleshooting > Regular Maintenance NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Page 177: Troubleshooting
Troubleshooting > Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Reference Symptom Checkpoints...
Page 178 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printouts are curled. Is the paper damp? Replace the paper with new paper. page 3-5 ― Cannot print. Is the machine plugged in? Plug the power cord into an AC outlet. Is the machine powered on? Turn on the power switch.
Page 179 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printouts are too dark even Have you changed the density? Select appropriate density level. page 5-14 though the background of page 7-15 the scanned original is white. Copies have a moire pattern Is the original a printed photograph? Set the original image to [Photo].
Page 180: Responding To Messages
Troubleshooting > Troubleshooting Responding to Messages If a problem has occurred in the machine, you will be notified by the following display. • The [Attention] indicator on the operation panel is lit or flashing. • An error message appears in the message display of the machine's operation panel. If the [Attention] indicator is lit or flashing and an error message appears in the message display of the machine's operation panel, check the Client Tool or Status Monitor.
Page 181 Troubleshooting > Troubleshooting Reference Message Display Checkpoints Corrective Actions Page Close the Document Is the top cover of the document Close the document processor cover. — processor cover. processor open? ― Close the front cover. Is the front cover open? Close the front cover.
Page 182 Troubleshooting > Troubleshooting Reference Message Display Checkpoints Corrective Actions Page ― Maximum Number of Is the acceptable scanning count Cannot scan pages any more. The job is scanned pages. exceeded? canceled. Press the [OK] key. ― ― Memory is full. Unable to continue the job as the memory is used up.
Page 183 Troubleshooting > Troubleshooting Reference Message Display Checkpoints Corrective Actions Page ― ― Replace all originals and Remove originals from the document press Start key. processor, put them back in their original order, and place them again. Press the [OK] key to resume printing. Press the [Stop] key to cancel the job.
Page 184 Troubleshooting > Troubleshooting Reference Message Display Checkpoints Corrective Actions Page USB cable was Is the USB cable connected? Press the [OK] key and connect the page 2-7 disconnected. USB cable. ― Is the PC powered on? Press the [OK] key and turn the PC power on.
Page 185: Clearing Paper Jams
Troubleshooting > Troubleshooting Clearing Paper Jams If a paper jam occurs, [Paper Jam] appears in the message display and the machine will stop. This section explains the procedures to remove the jammed paper. PaperJam.(Cassette 1) Jam Location Detailed paper jam positions are as follows. Error Message Paper Jam Location Reference Page...
Page 186 Troubleshooting > Troubleshooting Cassette 1 Cassettes 2 to 4 Procedures for handling a paper jam in Cassettes 2, 3, and 4 are all the same. This section explains procedures using Cassette 2 as an example. Multi purpose tray NOTE If you cannot remove the paper, do not forcibly pull it out. Refer to Inside Right Cover 1 on page 9-18.
Page 187 Troubleshooting > Troubleshooting Inside Right Cover 1 9-18...
Page 188 Troubleshooting > Troubleshooting Inside Right Covers 2 or 3 Procedures for handling a paper jam in Right Covers 2 and 3 are all the same. This section explains procedures using Right Cover 2 as an example. Document Processor NOTE If the original is difficult to remove, turn the dial (B). The original will scroll out to a position where it can be removed easily.
Page 189: 10 Appendix
10 Appendix This chapter explains the following topics: Optional Equipment ............................10-2 Overview of Optional Equipment ......................10-2 Character Entry Method ........................... 10-4 Using the Keys ............................10-4 Characters That Can be Entered Using the Numeric Keys ..............10-4 Entering Symbols ........................... 10-5 Entering Characters ..........................
Page 190: Optional Equipment
Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. (1) DP-480 (1) PLATEN COVER TYPE H (2) DU-480 (3) PF-480 10-2...
Page 191 Appendix > Optional Equipment (1) DP-480 "Document Processor (Reverse Automatic)" PLATEN COVER TYPE H "Original Cover" Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor (Option) on page 5-3.
Page 192: Character Entry Method
Appendix > Character Entry Method Character Entry Method This section explains how to enter characters. Using the Keys Account Name Display/Key Description Message Display Displays entered characters. [Clear] key Press to delete characters. Numeric Keys Press to enter characters and symbols. [▲...
Page 193: Entering Symbols
Appendix > Character Entry Method Keys Characters (Each press of a key changes the character in the order from left to right.) (Repeats from the first character on the left) 3 (During number entry) (Repeats from the first character on the left) 4 (During number entry) (Repeats from the first character on the left) 5 (During number entry)
Page 194: Entering Characters
Appendix > Character Entry Method Press the [OK] key. The selected symbol is entered. Account Name R& Entering Characters Follow the steps shown below to enter "R&D" for example. Press the [7] key three times. [r] is entered. Account Name Press the [*/.] key.
Page 195: Paper
Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to Specifications on page 10-15.
Page 196: Choosing The Appropriate Paper
Appendix > Paper Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
Page 197 Appendix > Paper Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area.
Page 198 Appendix > Paper Other Paper Specifications Porosity: The density of the paper fibers Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly.
Page 199: Special Paper
Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 52 g/m² to 105 g/m² or less) •...
Page 200 Appendix > Paper Label Be sure to feed labels from the multi purpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.
Page 201 Appendix > Paper Hagaki Burrs Burrs Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufukuhagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side.
Page 202 Appendix > Paper Preprinted Paper Preprinted paper must conform to the specifications listed on page 10-7. The colored ink must be able to withstand the heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper used for calendars.
Page 203: Specifications
Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. Common Functions Item Description Type Desktop Printing Method Electrophotography by semiconductor laser, single drum system Paper Weight Cassette 64 to 105 g/m² Multi Purpose 45 to 160 g/m², 230 g/m² (Cardstock) Tray Paper Type Cassette...
Page 204: Copy Functions
Appendix > Specifications Item Description Power Source 120 V Specification Model: 120 V 60 Hz 12.0 A 230 V Specification Model: 220-240 V 50/60 Hz 6.3 A Options Refer to Optional Equipment on page 10-2. Copy Functions Item Description d-Copia 1801MF d-Copia 2201MF Copy Speed feed from...
Page 205: Scanner Functions
Appendix > Specifications Item Description Interface USB Interface Connector: 1 (USB Hi-Speed) Page Description Language Hostbased (GDI) Scanner Functions Item Description Resolution B/W: 600 dpi, 400 dpi, 300 dpi, 200 dpi Color: 300 dpi, 200 dpi File Format TIFF (MMR/JPEG compression), PDF (MMR/JPEG compression/ high compression), JPEG, BMP Scanning Speed <600 dpi>...
Page 206: Paper Feeder (300-Sheet) (Option)
Appendix > Specifications Paper Feeder (300-sheet) (Option) Item Description Paper Supply Method Automatic Feeding (No. Sheets: 300, 80 g/m²) Paper Size A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, Letter-R, Letter, Statement-R, Folio, 8K, 16K, 16K-R, 216 × 340 mm Supported Paper Paper weight: 64 to 105 g/m²...
Page 207: Glossary
Appendix > Glossary Glossary Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data. This is the auto form feed timeout. When the preset timeout passes, the machine automatically prints output. However, no output is performed if the last page has no data to be printed.
Page 208 Appendix > Glossary Status Page The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source settings. TWAIN (Technology Without An Interesting Name) A technical specification for connecting scanners, digital cameras, and other image equipment to computers. The TWAIN compatible devices enable you to process image data on any relevant application software.
Page 209 Index Cleaning Original Cover/Glass Platen Slit Glass Cleaning Cloth Compartment Numerics Collate/Offset 5-19 2 in 1 Layout 5-18 Default 7-13 Default 7-14 Colored Paper 10-13 4 in 1 Layout 5-18 Combine 5-17 Default 7-14 Common Settings Default Screen Display Brightness Adjustment/Maintenance 7-15 Error Handling...
Page 210 10-19 Drum Refresh 7-15 Duplex 5-14 Available Status Duplex Paper Error 7-11 Canceling Duplex Unit 2-5, 10-3 Checking History Checking Status Displaying History Screen Displaying Status Screens EcoPrint 5-21, 10-19 Pause and Resumption Default 7-13 Job Accounting Energy Saving Control Function Adding an Account Energy Star (ENERGY STAR®) Program Copy/Print Count...
Page 211 Paper Jams 9-16 Cassette 1 9-17 Operation Panel 2-2, Cassettes 2 to 4 9-17 Option Document Processor 9-19 Document Processor 10-3 Inside Right Cover 1 9-18 Duplex Unit 10-3 Inside Right Covers 2 or 3 9-19 Key Counter 10-3 Jam Location 9-16 Original Cover 10-3...
Page 212 Regarding Trade Names Support Tray Section of the Multi Purpose Tray Symbols Regular Maintenance Cleaning System Toner Container Replacement Interface Block Setting Waste Toner Box Replacement System Menu Report Accounting Report 8-14 Report Print Thick Paper 10-13 Report Print Timer Settings 7-12 Menu Map Auto Error Clear...
Page 214 DIRECTIVE 2002/96/EC ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.
Page 215 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards Olivetti S.p.A. – Società con unico azionista, Gruppo Telecom Italia - Direzione e coordinamento di Telecom Italia S.p.A Sede legale: Via Jervis, 77 - 10015 Ivrea (To) - Italy - Tel +39 0125 7751 - Cap. Soc. € 13.200.000 i.v. - R.E.A. 547040 - Cod. Fisc./P.IVA e iscriz. al Reg. Imp. Di Torino 02298700010.

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