Page 1 Plain-paper digital Fax/Copier/Printer/Scanner OfficeBridge Guide Please read this guide before operating this machine. After you finish reading this guide, keep it handy for easy reference.
Page 2 Chapter 1 Overview of OfficeBridge Chapter 2 Operating the Various Functions Chapter 3 OfficeBridge Administrator Settings Chapter 4 Operating Utilities...
Page 3: How To Read This Manual
How to Read This Manual Operational and Safety Information In this manual, the following symbols are used with the items where important operational and safety information must be observed. Symbol Describes warnings to protect yourself and others from serious or potentially Warning fatal injury if you handle the machine incorrectly.
Page 4: Table Of Contents
Contents How to Read This Manual ... ii Operational and Safety Information ...ii About the screens ...ii Chapter 1 Overview of OfficeBridge Introduction to OfficeBridge ...1-2 Managing Faxes as “Digital Documents” ...1-2 Using Faxes on Computers ...1-3 Sharing Information ...1-3 Checking/Changing Machine Functions ...1-4 OfficeBridge Usage Environment ...1-5 Screens Used in OfficeBridge ...1-6...
Page 5 Checking / Canceling Print Jobs in Progress ...2-42 Checking the Communication History ...2-44 Checking the Print Job History ...2-47 Forwarding Documents ...2-48 Forwarding Received Documents ...2-48 Specifying Forwarding Destinations ...2-49 Setting the Attachment File Format and Forwarding Period ...2-54 Chapter 3 OfficeBridge Administrator Settings Administrator settings list ...3-3 Registering Users ...3-5 “User Registration”...
Page 6 Auto Distribution Function ...3-83 Setting Auto Distribution (General Settings) ...3-84 Setting Auto Distribution (Individual Settings) ...3-87 Specifying Distribution Destinations ...3-90 Performing an Auto Distribution Test...3-94 Copying Existing Auto Distribution Settings to Create New Settings ...3-96 Deleting Auto Distribution Settings ...3-97 Usage Management ...3-98 Checking the Usage Status ...3-98 Setting the Management History ...3-101...
Page 7 Contents...
Page 8 Overview of OfficeBridge Introduction to OfficeBridge ...1-2 Managing Faxes as “Digital Documents” ...1-2 Using Faxes on Computers ...1-3 Sharing Information ...1-3 Checking/Changing Machine Functions ...1-4 OfficeBridge Usage Environment ...1-5 Screens Used in OfficeBridge ...1-6 Login Screen ...1-6 Machine Status Screen ...1-7 Document List Screen ...1-8 Chapter...
Page 9: Introduction To Officebridge
Introduction to OfficeBridge OfficeBridge is a management system that enables highly functional document management by connecting with computers on the network. Managing Faxes as “Digital Documents” OfficeBridge can manage received faxes as “digital documents”, in a similar manner to e-mail. Normally, the content of faxes is checked by printing them out to paper, but OfficeBridge enables the content of faxes to be checked as images on a computer.
Page 10: Using Faxes On Computers
Using Faxes on Computers Received faxes can be re-used on a computer. For example, received order forms and invoices can be forwarded to other employees in the same company without printing them to paper (paperless reception). Network Sharing Information Information can be shared by distributing scanned documents to specific members. Distribute as shared document Forward received document Introduction to OfficeBridge...
Page 11: Checking/Changing Machine Functions
Checking/Changing Machine Functions The functions of the machine can be registered and edited directly from a computer. Introduction to OfficeBridge...
Page 12: Officebridge Usage Environment
OfficeBridge Usage Environment An environment such as the one indicated below is required to use OfficeBridge. 1) Connect the machine to a general public network 2) Connect to the internet to use e-mail, etc. 3) Connect the machine and the computer for each user to the network 4) Install browser software to the computer for each user Internet Browser...
Page 13: Screens Used Login Officebridge
Screens Used in OfficeBridge This section describes the basic operation screens used for OfficeBridge. Login Screen This screen is used for logging in to OfficeBridge. For details, refer to Logging Out”. (See page 2-2.) User ID Entry Box „ Manually enter the user ID and password. Item 1 User ID Enter the ID for the user to log in as.
Page 14 User ID Selection „ Select the user to log in as from the displayed list of users. If you select a user, the user ID is automatically entered in the User ID entry box. Item 4 Number Displays the numbers provided when users were registered. 5 Name Displays the registered user names.
Page 15 Document List Screen Login to OfficeBridge, and press [Document Boxes] to display this screen. This screen displays a list of documents by their type such as “Received (Rx)” and “Transmitted (Tx)”. Operations such as transmitting, forwarding, and printing documents are also performed on this screen.
Page 16: Footer Names And Functions
Item 3 [Admin Login] or The button displayed here differs according to the screen. [Logout] button If you click [Admin Login], the administrator screen is displayed. (The login screen for the administrator screen may be displayed, depending on the security settings.) If you click [Logout], the logout process is performed, and the display returns to the login screen.
Page 17: Function Buttons
Item 9 Auto distribution Displays the current auto distribution settings status. settings switch If the auto distribution settings are enabled, “ON” is displayed; if they are disabled, “OFF” is displayed. You can click the auto distribution settings. If the “Auto Distribution” is disabled in the user policy settings, the auto distribution settings status is not displayed.
Page 18 Type Delete Deletes the document selected in the document list. If you click this, a confirmation message is displayed. Deleted documents are moved to the “Deleted Documents Box” document list. Note If you click this button after selecting a document in the “Deleted Documents Box”...
Page 19 Click to display a document list in thumbnail format. “Unread” and “Deleted Documents box” Document Lists „ Unread Documents Displays a list of all unread documents, regardless of whether they were sent to a personal or shared destination. Documents are removed from this document list as soon as they are read. 1-12 Screens Used in OfficeBridge...
Page 20 Deleted Documents Box Displays a list of all deleted documents, regardless of whether they are personal or shared. This document list is shared with other registered users. The displayed documents are the same for all users. Note • Documents in the “Deleted Documents Box” document list have not been permanently deleted.
Page 21 Item Page(s) Displays the total number of pages for the document. Document Box Name Displays the name of the document box in which the document is stored or was stored before being deleted. By selecting a document box name from the pull-down menu, you can filter the displayed documents by document box name.
Page 22 Rx Box Displays a list of the received documents. This document list is specific to each registered user. The displayed documents vary according to the user. Note Documents received by the machine are displayed in the “Rx Box” document list when you have specified distribution settings to store those documents into the “Rx Box”...
Page 23 Shared Rx Box This screen displays a list of shared documents received by users. This document list is shared with other registered users. The displayed documents are the same for all users. Note • Documents received by the machine are only displayed in the “Shared Rx Box” document list when “Shared Rx box”...
Page 24 Item Status „ For the Tx Box The transmission result is displayed. <For normal transmission> Reserved: The reserved transmission is accepted, and it is in a transmission queue. If it is delayed transmission, the document remains in standby until the specified time is reached. Sending: The transmission process is being executed.
Page 25 Item Date Displays the date and time when the document was sent/received. When the document is reserved, displays the date and time when the document was reserved. When the documents are displayed in ascending order, click [] to switch to descending order.
Page 26 Shared Box A list of the documents stored as shared documents is displayed. This document list is shared with other registered users. The displayed documents are the same for all users. Note You can enable/disable the “Shared Box” document list in “Enable the Shared Box” in “Document Box Settings”.
Page 27 Item Description Date Displays the date and time when the document stored. Note When the documents are displayed in ascending order, click [] to switch to descending order. When the documents are displayed in descending order, click [] to switch to ascending order. 1-20 Screens Used in OfficeBridge...
Page 28 Operating the Various Functions Logging In / Logging Out ...2-2 Logging In ...2-2 Logging Out ...2-8 Transmitting Documents ...2-9 Transmitting Documents in a Document List ...2-9 Retransmitting Documents ...2-14 Canceling Transmission ...2-15 Specifying Destinations ...2-16 Forwarding Documents ...2-21 Forwarding Documents in a Document List ...2-21 Forwarding Documents Created in Application Software ...2-23 Printing Documents...2-26 Printing Documents in a Document List ...2-26...
Page 29: Logging In / Logging Out
Logging In / Logging Out A Web browser is used to operate OfficeBridge. For details on the supported Web browsers, refer to Chapter 6, “Specifications” in the User's Guide. In this chapter, the procedure for using Internet Explorer is used as an example. Note Perform user registration before using OfficeBridge.
Page 30 Logging In From the User List „ Select the user to log in as from the list of users. If you select a user, the user ID is entered automatically. Click the user name in the user list. The user ID of the user name you click is automatically entered in “User ID”. Enter the “Password”, and click [Login].
Page 31 Logging In By Entering a User ID „ If you do not want people to find out the user IDs of other users, set the login screen to “User ID Input” and make the users manually enter their user ID and password. page 3-130.) Enter the “User ID”...
Page 32 Performing a Guest User Login „ You can log in to OfficeBridge without entering a user ID and password. If you disable “Guest Account Setting” in the machine policy settings, you cannot log in with the guest account. For details, refer to “Setting the Machine Policy”. (See page 3-130.) There are some restrictions on transmitting/receiving e-mail and specifying machine settings.
Page 33 Performing an SSL Login „ OfficeBridge supports SSL (Secure Socket Layer) security for data communication. SSL communication encrypts the data communicated between the computers and OfficeBridge to prevent the theft and modification of data by outside parties. If you perform an SSL login, the [SSL] icon is displayed on the header. Note If you perform an SSL login, the response time will be slower than a regular login because encryption and authentication are performed for the data.
Page 34 „ Performing an Administrator Screen Login If “Administrator Password” is set in the machine policy setting, the administrator screen login screen is displayed. For details, refer to “Setting the Machine Policy.” 3-130.) All the machine settings can be specified on the administrator screen. Click [Admin Login].
Page 35: Logging Out
Logging Out Perform the logout procedure when you want to close OfficeBridge or switch users. This is particularly important when multiple users are using the same computer, as other users will be able to see your files if you remain logged in. Make sure to perform the logout procedure for security purposes.
Page 36: Transmitting Documents
Transmitting Documents You can specify destinations and transmit documents scanned on the machine via fax. You can also transmit the document as an e-mail attachment by specifying the e-mail address of the destination. Transmitting Documents in a Document List You can transmit the scanned documents and received documents on a document list screen to a destination via fax or e-mail.
Page 37: Attaching A Cover Page
Specify the destination. For details on specifying the destination, refer to Specify the various settings as necessary. • You can add a cover page. • You can add or delete documents. • You can specify a transmission time and add body text for an e-mail. Check the specified settings, and click [Send].
Page 38 Select the cover page to attach from the pull-down menu. Enter the “Subject” and “Text”. The “Subject” and “Text” entered here are automatically recorded on the selected cover page. Click [Update]. The cover page settings are updated. Specify the other required settings, and click [Send]. Transmission is performed with the selected cover page attached to the start of the document.
Page 39 „ Adding and Deleting Documents You can add or delete documents after selecting documents. Documents created in an application can be transmitted together if you add them after saving them to the shared box or a user box using the fax driver. Open the transmission screen and specify the destinations.
Page 40 „ Specifying Advanced Communication Settings You can specify a transmission time and add body text for an e-mail. Open the transmission screen and specify the destinations. “Performing Transmission” step 1 to 5 how to operate. Click the [+] to the left of “Advanced Settings”. Specify the required settings.
Page 41: Retransmitting Documents
Setting File Format Document(s) after transmission Retransmitting Documents You can retransmit documents that have been transmitted before. Log in to OfficeBridge as a user or a guest. Click [Document Boxes]. In the “Tx Box” document list, select the checkbox of the document you want to retransmit.
Page 42: Canceling Transmission
Check the specified settings, and click [Send]. • To check the document that will be transmitted, click the [+] to the left of the “Preview” field. • If you click [Cancel], all the specified settings are canceled and the display returns to the document list.
Page 43: Specifying Destinations
Click [OK]. The document transmission is canceled. If normal transmission is canceled, “Cancel” is displayed for “Status” in the “Tx Box” document list. If reroute transmission is canceled, “Cancel rerouted Tx” is displayed. Specifying Destinations The following four methods are available for specifying destinations. The methods can be used in conjunction with each other.
Page 44: Using The Address Book
„ Using the Address Book You can use the address book with destinations registered in advance. On the transmission settings screen want to access from the “Select Destinations” pull-down menu. Select either [Personal Address Book] or [Shared Address Book]. If you performed a guest user login, the personal/shared switch is not displayed.
Page 45 • If you enter a string in the search entry field and click corresponding string in the address book are searched for and displayed. • To select all the displayed destinations, select the top checkbox. To sort the destinations by name, click the [] next to “Name”.
Page 46 Using LDAP ( Lightweight Directory Access Protocol) Server „ You can search for and select destinations from an LDAP (Lightweight Directory Access Protocol) server. On the transmission settings screen the “Select Destinations” pull-down menu. The “LDAP Search” screen is displayed. Select the server to search from the “LDAP Server”...
Page 47 Enter the account and password, and click [Login]. Searching starts. Select the destinations in the search results, and click one of the following buttons to add them to the destination list. Up to 30 fax destinations and 30 e-mail destinations can be selected. Button name •...
Page 48: Forwarding Documents
Forwarding Documents You can forward received documents to other users or user groups. If you forward a document to the shared box, all the registered users can view that document. Forwarding Documents in a Document List You can forward the documents in a document list to the shared box, other users or user groups.
Page 49 „ Setting the Document Name, Category, Comments, and Hold Time Specify each setting as necessary. Item Document • The document name of the selected document is displayed in the entry box. Name To change the name, manually change the file name in the entry box. Up to 80 characters can be entered.
Page 50: Forwarding Documents Created In Application Software
Note To perform this operation, you must install the Muratec Fax driver in your computer in advance. For details on installing the driver, refer to Chapter 2, “Installing to Windows”...
Page 51 Specify the paper settings. Here, “Letter (8.5 × 11in)” is selected for the size, and “Portrait” for the orientation. Set the resolution. Select 200 × 200 dpi (Normal), 400 × 400 dpi (Fine) or 600 × 600 dpi (S-Fine) for the resolution.
Page 52 The “Document Properties” screen is displayed. If OfficeBridge user settings are specified in the Muratec Fax driver, OfficeBridge is automatically logged in to, and the forwarding settings screen is displayed. If user settings are not specified or if the login fails, the login screen is displayed.
Page 53: Printing Documents
Printing Documents You can print scanned documents and received documents on the machine. Printing Documents in a Document List You can print documents in the document list on the machine. Log in to OfficeBridge as a user or a guest. Click [Document Boxes].
Page 54: Searching For Documents
Searching for Documents You can search for documents saved on OfficeBridge. There are two methods for searching; simple search, which enables you to search by entering a search string only, and advanced search, which enables you to search by setting detailed conditions. Note You can also search for documents included in a document box from the “Search”...
Page 55: Advanced Searching
Click [Search]. The list of search results is displayed. • You can perform operations such as transmitting documents from the search results. • Click [Search again] to perform the search again. Note The date and time displayed in the search results is the date and time that the document was created.
Page 56 Specify the required settings. • Documents that include all the specified conditions are searched for. • When searching according to the date and time the document was created, enter the date in the following order: year (4 digits), month (2 digits), and day (2 digits). Click [Search].
Page 57: Checking And Changing Document Information
Checking and Changing Document Information You can confirm detailed information about documents in a document list. You can also change set information such as the file name or category. Note • If you set authorities for users, you can register distribution conditions from document information page 2-17).
Page 58: Checking And Changing Document Information
Checking and Changing Document Information On the document properties screen, you can check or change the detailed information about the scanned documents and received documents in a document list. The following operation applies to all types of documents. Log in to OfficeBridge as a user or a guest. Click [Document Boxes].
Page 59: Registering Sender Distribution Conditions
You can edit the following items in the detailed information for a document. Item “Document Name”, “Category”, “Comment” “Hold Time” “Read Status” Click [Save]. The detailed information for the document is updated. Registering Sender Distribution Conditions You can add document information to the distribution conditions. Note Distribution conditions may not be able to be registered, depending on the user authorities.
Page 60 Click [Add] in “Add to the auto distribution settings”. The auto distribution detailed settings screen is displayed with the following sender information already entered. Communication type Fax number, F-Code number E-mail E-mail address, subject Set the distribution conditions on the “Fax Forwarding” screen. For details, refer to “Setting Auto Distribution (Individual Condition...
Page 61: Downloading Documents
Downloading Documents You can download documents from the document list into the desired location on a computer. Since the data disk of the machine is limited, it is recommended that you periodically download documents from the document list, save them to your computer, and delete the documents from the document list.
Page 62 If something other than “Select when downloading.” is set in the download settings in “Common Settings” in “Document Box Settings” displayed, and the dialog in step 7 is displayed instead. Select the file format for the file to download. Item File Format PDF Encryption Setting Document...
Page 63 Click [Download]. Click [Save]. Specify the folder to download to, enter a file name, and click [Save]. Click [Close] to close the “Download Complete” dialog box. 2-36 Downloading Documents...
Page 64: Deleting Documents
Deleting Documents You can delete unnecessary documents from a document list screen. Since the data disk of the machine is limited, it is recommended that you periodically delete unnecessary documents. Note If the “Deleted Documents Box” function is disabled in the document box settings, documents you delete are immediately deleted without being moved to the deleted documents box.
Page 65: Deleting Documents In The Deleted Documents Box
Click [OK]. The selected documents are deleted from the document list screen, and moved to the “Deleted Documents Box”. If you select several documents to delete, it may take some time to delete the documents. In this case, wait for a while after performing the deletion procedure. Deleting Documents in the Deleted Documents Box You can delete documents in the “Deleted Documents Box”.
Page 66 „ Restoring Documents to their Original Box You can restore documents in the Deleted Documents Box to their original document box. Log in to OfficeBridge as a user or a guest. Click [Document Boxes]. Select the document to restore on the “Deleted Documents Box” screen. You can also select multiple documents and restore them at the same time.
Page 67: Checking The Jobs Or History
Checking the Jobs or History You can check a communication or print job in progress, and the fax and e-mail history. Checking / Canceling a Communication Job in Progress You can check the fax and e-mail transmission reservation status, and the progress of the communication job being executed.
Page 68 You can check the following information on the communication job screen. Destination Displays the destination name of the communication job. Displays the communication status. For details on the displayed items, Status refer to “Status” for the “Tx Box”, “Rx Box”, and “Shared Rx Box” document lists.
Page 69: Checking / Canceling Print Jobs In Progress
Canceling Communication Jobs by Destination „ When multiple destinations are set for a communication job, you can delete communication jobs by destination. Note You can cancel only fax destinations individually. All e-mail destinations will be canceled by canceling one e-mail destination. Click the [+] next to the destination name.
Page 70: Canceling Print Jobs
Click [Machine Information], and then “Print Job”. You can check the following information on the print job screen. File Name The file name of the document to print is displayed. Displays the name of the user that executed the print job. With the pull- Owner down menu, you can filter the displayed print jobs by user.
Page 71: Checking The Communication History
Click [OK]. The selected jobs are canceled. Checking the Communication History You can check the history of transmitted and received jobs. Up to 1000 communication histories can be displayed. You can also print or download the communication history. Checking the Communication History „...
Page 72 Displayed Item Simple Result Displays either “OK” or “Error” for the communication result. With the pull-down menu, you can filter the displayed communication history by communication result. Tx / Rx Displays whether the communication was a transmission or reception job. With the pull-down menu, you can filter the displayed communication history by transmission / reception type.
Page 73: Printing The Communication History
Printing the Communication History „ You can print the communication history. You can also filter the various items when printing the history. Note The journal list can also be printed from the device settings on the control panel of the machine.
Page 74: Checking The Print Job History
Checking the Print Job History You can check the document print job history. Up to 200 print job hisotries can be displayed. Log in to OfficeBridge as a user. • This function is also available on Administrator screen. • This function may also be available on Guest login screen, depending on user policy settings.
Page 75: Forwarding Documents
Forwarding Documents When you want to check documents when you are away from the office, you can set “forwarding settings” to automatically forward received documents to a destination of your choice via fax or e-mail. You can also set to print all the documents received while you are away from the office.
Page 76: Specifying Forwarding Destinations
Click [Save]. The forwarding setting is saved. You can now select [ON] or [OFF] for the forwarding setting to forward or print received documents. Specifying Forwarding Destinations You can specify forwarding destinations using various methods. You can only register a single forwarding destination.
Page 77 Specifying From the Address Book „ Click [Shared] or [Personal] from “Address Book” in “Fax / E-mail Destinations”. Click [Shared] to open the “Shared Address Book” or [Personal] to open the “Personal Address Book”. Select a destination from the address book, and click [Fax] or [To]. •...
Page 78 Manually Entering a Fax Destination or E-mail Destination „ Enter the fax number or e-mail address of the destination in the “Fax / E-mail Destinations” entry box. • Up to 40 digits can be entered for a fax number. Up to 50 characters can be entered for an e-mail address.
Page 79 Manually Entering a Folder Destination „ Enter the folder path name of the forwarding destination in the “Folder Destination” entry box in “Folder Destination”. • Up to 128 characters can be entered. The following characters cannot be used in a path name;...
Page 80 Click [Save]. The folder path name is entered as the folder destination. Specifying From the User List „ Click [Select] in the “Users” field. Select a user from the list of users, and click [Add] or [To]. • When you click [Add], the user box is selected as destination. When you click [To], the destination is selected as e-mail destination.
Page 81: Setting The Attachment File Format And Forwarding Period
Setting the Attachment File Format and Forwarding Period You can specify the file format and forwarding period to use when forwarding documents. Click the [+] to the left of “File Format” or “Period” to display the settings. The items displayed are indicated below. Item E-mail / Folder 2-54...
Page 82 Item PDF Encryption Setting These items are displayed when “PDF w/ Password” is selected as the attachment file format for the folder. Specify the PDF encryption settings. Document Enter the password (user password) required to Access open the encrypted PDF. Up to 28 characters can be Password entered.
Page 83 Item Period Always Year/Month/ Date Specify the forwarding day and time Note Underlined values are the default settings specified at the time of shipment. 2-56 Forwarding Documents Description Specify the period for which forwarding is performed. Always execute forwarding. Specify a date to start forwarding and a date to end forwarding to only execute forwarding during that period.
Page 84 OfficeBridge Administrator Settings Administrator settings list ...3-3 Registering Users ...3-5 “User Registration” Screen ...3-5 Registering a User...3-6 Copying Existing User Information to Register a New User ...3-10 Deleting User Information...3-11 Importing User Information From an External File ...3-12 Exporting User Information to an External File ...3-14 Creating Address Books ...3-15 “Address Book”...
Page 85 Regarding Settings ...3-82 Automatically Distributing Received Documents ...3-83 Auto Distribution Function ...3-83 Setting Auto Distribution (General Settings) ...3-84 Setting Auto Distribution (Individual Settings) ...3-87 Specifying Distribution Destinations ...3-90 Performing an Auto Distribution Test...3-94 Copying Existing Auto Distribution Settings to Create New Settings ...3-96 Deleting Auto Distribution Settings ...3-97 Usage Management ...3-98 Checking the Usage Status ...3-98...
Page 86: Administrator Settings List
Administrator settings list On the Administrator screen, the following settings are available. Some settings may also available for Users and Guests. Items User Information User Registration Register, edit or delete users. Address Book Register, edit or delete destinations, destination groups. Shortcut Register, edit or delete folder shortcuts and FTP server shortcuts.
Page 87 Items ScanTag Settings Machine Information Communication Job Check the fax and e-mail Print Job Machine Status Communication History Print Job History Blank: has no authority by default : has authority by default —: Unable to set Administrator settings list Description Register, edit or delete setting to create image data and metadata (data indicating the attributes and...
Page 88: Registering Users
Registering Users To utilize the functions of OfficeBridge, it is necessary to first register users. There are two methods for registering users; registering them from the user information settings screen, and importing them from an external file in a format such as the vCard format.
Page 89: Registering A User
List Items Item 6 Number of users that can be registered 7 Number 8 Name 9 Group 10 Page 11 Number of displayed items switch Registering a User You can register new user information in OfficeBridge. User registration is performed from the user information settings screen. Note Up to 200 users can be registered.
Page 90 Register the user information. You can register the following items. Basic Settings Setting Number Enter the user number. You cannot enter an existing number. Name Enter the user name. User ID Enter the ID used for identifying the user. You cannot enter an existing user ID. This item is required.
Page 91 Setting LDAP Server Account ID Enter the account for logging in to the LDAP Authentication (If required) Password Feed File Format The file format of the RSS feed is displayed. Number of Item Category Policy Theme Setting Language Setting Transmission Report Setting Click [Save].
Page 92: Changing User Information
Changing User Information „ You can change user information that has been registered. On the “User Registration” list screen, click the number or name of the user you want to change. The “Registration” screen is displayed. Change the user information. Click [Save].
Page 93: Copying Existing User Information To Register A New User
Copying Existing User Information to Register a New User You can copy user information that is already registered to register a new user. The user information items that can be copied are indicated below. • User Group • Company • Department •...
Page 94: Deleting User Information
Deleting User Information You can delete unnecessary user information from the “User Information” list screen. You can select multiple users to delete. Note The user that is currently logged in can also be deleted. Log in to OfficeBridge as a user. •...
Page 95: Importing User Information From An External File
Importing User Information From an External File You can import data from an external file in the vCard format and register it as user information. The user information items that can be imported and their corresponding vCard item names are indicated below. The words enclosed in parentheses are the vCard item names. •...
Page 96 Click [Import]. A confirmation message is displayed. Click [OK]. • The import process starts. • When the import process is complete, the display returns to the “User Registration” list screen. Note When the display returns to the list screen, the number of successful records is displayed.
Page 97: Exporting User Information To An External File
Exporting User Information to an External File You can export the selected user information to an external file in the vCard format. You can select multiple users. The user information items that can be exported and their corresponding vCard item names are indicated below.
Page 98: Creating Address Books
Creating Address Books You can use OfficeBridge to register frequently used destination information (fax numbers and e-mail addresses, etc.) in the address book. By registering destination in the address book, you can easily specify the fax or e-mail address destination settings when performing transmission. There are two kinds of address books;...
Page 99 List Items Item 6 Number of destinations that can be registered 7 Personal / Shared switch 8 Filter 9 All 10 Group 11 Destination Search 12 Number 13 Name 14 Company 15 Fax Number 16 E-mail Address 17 Page Switch 18 Number of displayed items switch 3-16...
Page 100: Registering New Destinations
Registering New Destinations You can register new destinations in OfficeBridge. Note Up to 2000 destinations can be registered, including both personal and shared destinations. Log in to OfficeBridge as a user. • This function is also available on Administrator screen. •...
Page 101 You can register the following items. Basic Settings Setting Search Number Name Company Department Fax Number E-mail Address Either the name or company name must be entered. Either the fax number or e-mail address must be set. Advanced Settings These settings are displayed when you click [+]. Setting Reroute Setting...
Page 102: Registering The Sender Of A Received Document To The Address Book
Click [Save]. • The display returns to the “Address Book” list screen. • Press [Back] to cancel registering the destination and return to the “Address Book” list screen. Note Underlined values are the default settings specified at the time of shipment. Changing Destination „...
Page 103: Copying Existing Destination To Register A New Destination
Select the address book to add the information to (shared or personal), and click [Add] in “Add to the address book”. Register the information to the address book on the new destination settings screen. For details, refer to “Registering New Copying Existing Destination to Register a New Destination You can copy destination that is already registered to register a new destination.
Page 104: Registering Destination Using An Ldap Server
Registering Destination Using an LDAP Server You can register destination using an LDAP (Lightweight Directory Access Protocol) server. Note • The following destination is detected: “User Name”, “E-mail Address”, “Fax Number”, and “Company”. • To search an LDAP server, it is necessary to register the LDAP server settings in “Machine Settings”.
Page 105 Set the search method. Select either “Exact Match” or “Match any conditions”. Set the search parameters. • The following information is searched: “Name”, “Fax Number”, “E-mail Address”, and “Company”. • “Company” cannot be specified as a search condition by itself. Specify it in combination with a name, fax number, or e-mail address.
Page 106 Enter the “Account ID” and “Password”, and click [Login]. Searching starts. The search results are displayed when searching is complete. Select the destination to register from the search results. You can only select one destination. Click [OK]. The “Registration” screen is displayed. Refer to step 5 and later in “...
Page 107: Deleting Destinations
Deleting Destinations You can delete unnecessary destinations from the “Address Book” list screen. You can select multiple destinations to delete. Note If any of the following functions is set for the destination to delete, an error will occur. An error also occurs if the destination is being used for a job being transmitted or a job scheduled to be transmitted.
Page 108: Importing Destination From An External File
Importing Destination From an External File You can import data from an external file and register it as destinations. Note You can import files in the CSV or vCard format. Log in to OfficeBridge as a user. • This function is also available on Administrator screen. •...
Page 109 Set the detailed information. Setting Address Book File File Format Import from CSV File Tag Setting This item is displayed when you select “CSV” for the file format. Underlined values are the default settings specified at the time of shipment. 3-26 Creating Address Books Description...
Page 110 Click [Import]. The import process starts. When the import process is complete, the display returns to the “Address Book” list screen. Creating Address Books 3-27...
Page 111 „ When Tag Setting is Set to “ON” The “Tag Setting” screen is displayed. Set the tags for each item. 3-28 Creating Address Books...
Page 112 Click [Import]. The import process starts. When the import process is complete, the display returns to the “Address Book” list screen. Creating Address Books 3-29...
Page 113: Exporting Destination To An External File
Exporting Destination to an External File You can export the selected destination to an external file. You can select multiple destinations. Note You can export files in the CSV or vCard format. Log in to OfficeBridge as a user. • This function is also available on Administrator screen.
Page 114: Grouping Multiple Destinations
Select the export format. Select “vCard” or “CSV”. Click [Export]. The “Do you want to open or download this file?” message is displayed. Click [Save]. The “Save As” dialog box is displayed. Specify the name and location to save the file, and click [Save]. The export process starts.
Page 115 Click [Group]. You can select whether to register the group as a personal or shared group. • When you register a personal group, you can group both personal and shared destinations. • When you register a shared group, you can group only shared destinations. Click [Add].
Page 116 Select the destinations to register. • In the address book list on the left, select the checkbox of the destinations to register. • To select all the displayed destination information, select the top checkbox. • Click the same checkbox to deselect the item. Click a transmission destination registration button.
Page 117: Changing A Group
Click [Save]. • The display returns to the “Address Book” group list screen. • Press [Back] to cancel registering the group information and return to the “Address Book” group list screen. Changing a Group „ Log in to OfficeBridge as a user. •...
Page 118 Click [Delete], and then [OK]. The selected destinations are deleted. To add a destination, select the destination to add in the address book list on the left, and click a transmission destination registration button. For details, refer to step 7 of Click [Save].
Page 119 Select the checkbox of the group information you want to copy. Click [Duplicate]. The “Edit Address Book Group” screen is displayed with the copied settings entered for the group information. Change the settings to those for the new group to register. Click [Save].
Page 120: Deleting A Group
Deleting a Group „ You can delete unnecessary group information from the “Address Book” group list screen. You can select multiple groups to delete. Note An error will occur if any of the following functions is set for the destination information you set to delete.
Page 121: Registering Shortcuts
Registering Shortcuts You can use OfficeBridge to register the destination folders and FTP servers specified when using the Scan to Folder function and Scan to FTP function of the machine in advance. The shortcuts registered here can be recalled when operating the machine. Setting Folder Shortcuts Registering a New Folder Shortcut „...
Page 122 Click “Folder Shortcut”. Select the type of shortcut (personal or shared) to register from the pull-down menu. If you performed a guest login or administrator login, only “shared” shortcuts can be registered. Click [Add]. Registering Shortcuts 3-39...
Page 123 Set the detailed information. You can register the following items. Setting Shortcut Number Shortcut Name Folder Path User Name Password Auto Login Click [Save]. • The display returns to the “Folder Shortcut” settings list screen. • Press [Back] to cancel registering the folder shortcut settings and return to the “Folder Shortcut”...
Page 124 Browsing for a Folder Path to Enter „ Click [Browse] in “Folder Path”. • A list of the network environment you are connected to is displayed. • If you enter the computer name in the folder path in advance, you can display a list of the shared folders in that computer.
Page 125 Changing Folder Shortcut Settings „ You can change folder shortcut settings that have been registered. On the “Folder Shortcut” settings list screen, click the number or name of the folder shortcut you want to change. Change the settings of the folder shortcut. Refer to step 6 of “Registering a New Folder Click [Save].
Page 126 Deleting a Folder Shortcut „ You can delete unnecessary folder shortcuts from the list. On the “Folder Shortcut” settings list screen, select the checkbox of the folder shortcut to delete. Click [Delete]. The message “Is it OK to delete the selected item(s)?” is displayed. Click [OK].
Page 127: Setting Ftp Shortcuts
Setting FTP Shortcuts Registering a New FTP Shortcut „ You can register a new FTP shortcut. Note • Up to 20 FTP shortcuts can be registered. • FTP shortcuts can also be registered from the control panel of the machine. For details, refer to Chapter 7, “Registering Destinations”...
Page 128 Set the detailed information. You can register the following items. Setting Shortcut Number The smallest free number is automatically entered. You can change it to a number of your choice. This item is required. Shortcut Name Enter the shortcut name. Host Name Enter the address of the FTP server to create the shortcut for.
Page 129 „ Browsing for a Folder Path to Enter Enter the host name in the “Host Name” field. Click [Browse] in “Folder Path”. The folder of the FTP server is displayed. Select the folder to register in the folder shortcut. • Click [Back] to return to the previous folder level.
Page 130 Click [Save]. • The settings are changed, and the display returns to the “FTP Shortcut” settings list screen. • Press [Back] to cancel changing the FTP shortcut settings and return to the “FTP Shortcut” settings list screen. Copying an Existing FTP Shortcut to Create a New FTP „...
Page 131 Click [OK]. The selected FTP shortcuts are deleted. 3-48 Registering Shortcuts...
Page 132: Setting Templates
Setting Templates OfficeBridge enables you to register templates to assist users when they enter information. You can register three kinds of templates: document names, document categories, and e-mail templates. Setting Document Names When adding a file name to save a scanned image, you can use file names (document names) registered in advance.
Page 133 Click [Add]. The “Document Name” settings screen is displayed. Set the detailed information. You can register the following items. Setting Number Document Name Enter the document name for the template. Click [Save]. • The display returns to the “Document Name” settings list screen. •...
Page 134: Changing A Document Name
Changing a Document Name „ You can change a document name that has been registered. On the “Document Name” settings list screen, click the number or name of the document name you want to change. Change the number or name of the document. Click [Save].
Page 135 Click [Duplicate]. The “Document Name” settings screen is displayed. Change the settings to those for the new document name to register. Click [Save]. • The display returns to the “Document Name” settings list screen. • Press [Back] to cancel registering the document name settings and return to the “Document Name”...
Page 136: Setting Document Categories
Setting Document Categories When setting document categories to a scanned image, you can use document categories registered in advance. You can register up to 20 document categories. Registering a New Document Category „ Note Document category can also be set from the control panel of the machine. For details, refer to Chapter 7, “Registering Other Settings”...
Page 137 You can register the following items. Setting Number Category Name Click [Save]. • The display returns to the “Category” settings list screen. • Press [Back] to cancel registering the document category settings and return to the “Category” settings list screen. Changing a Document Category „...
Page 138 Copying an Existing Category to Register a New Category „ You can copy a category that is already registered to register a new one. Display the “Category” settings list screen. Select the checkbox of the category name you want to copy. Click [Duplicate].
Page 139: Setting E-Mail Templates
Click [Delete]. The message “Is it OK to delete the selected item(s)?” is displayed. Click [OK]. The category is deleted. Setting E-mail Templates When transmitting e-mail, you can use a document registered in advance as the subject and text of the e-mail. Up to 10 e-mail templates can be registered. Registering a New E-mail Template „...
Page 140 Set the detailed information. You can register the following items. Setting Number The smallest free number is automatically entered. You can change it to a number of your choice. Template Name Enter the name of the e-mail template. Subject Enter the subject of the e-mail template. Text Enter the text of the e-mail template.
Page 141 Click [Save]. • The settings are changed, and the display returns to the “Template” settings list screen. • Press [Back] to cancel changing the e-mail template settings and return to the “Template” settings list screen. Copying an Existing E-mail Template to Register a New E-mail „...
Page 142 Deleting an E-mail Template „ You can delete unnecessary e-mail templates. Display the “Template” settings list screen. Select the checkbox of the e-mail template you want to delete. • To select all the displayed e-mail templates, select the top checkbox. •...
Page 143: Setting The Connection Environment
Setting the Connection Environment You can set the network environment required for OfficeBridge to operate correctly and the e-mail transmission/reception environment, etc. Setting the Network Environment Set the network environment for connecting computers to OfficeBridge. The settings are divided into four groups: common settings, IPv4 settings, IPv6 settings, and port number settings.
Page 144 You can register the following items. Common Settings Setting Host Name Enter the host name of the machine. The default setting is the MAC address. If multiple machines are connected to the same network, make sure to set a different host name for each machine.
Page 145 Setting Global IP Address Subnet Prefix Length Default Gateway If you are using a gateway, enter the gateway Port Number Setting These settings are displayed when you click [+]. Setting HTTP Port Number HTTPS Port Number OfficeBridge Port Number for searching RAW port (Port 9100) Number...
Page 146: Setting The E-Mail Transmission / Reception Environment
Setting the E-mail Transmission / Reception Environment Set the environment for transmitting and receiving e-mail with OfficeBridge. The settings are divided into four groups: machine information, SMTP server settings, POP server settings, and SMTP reception settings. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings.
Page 147 Set the detailed information. You can register the following items. Machine Information Setting Name E-mail Address “Reply-To” e-mail address SMTP Server Setting Setting SMTP Server Address SMTP Port Number 3-64 Setting the Connection Environment Description Enter the name to display in the sender field (From) when transmitting e-mail.
Page 148 Setting Set “ON” to use SSL communication, or “OFF” to not use it. SMTPS Port Enter the SMTPS port number. Number SMTP Send Set the SMTP authentication method when Authentication the SMTP server you are using requires authentication. SMTP Set the account to use when logging on to the Authentication SMTP server.
Page 149 SMTP Reception These settings are displayed when you click [+]. These settings are for the reception side for direct SMTP. Setting Confirm that the following domain is identical to the receiving domain. Domain for Receiving Port Number Allow reception from Click [Save].
Page 150: Setting The E-Mail Operating Environment
Setting the E-mail Operating Environment Set the e-mail operating environment for handling e-mail with OfficeBridge. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Settings], and then [E-mail Settings].
Page 151 You can register the following items. Setting Attachment File Format Image Encoding Method Insert Subject/ Text (I-Fax or E-mail) Language Sender’s Information To/Cc/Bcc When an e-mail that cannot be analyzed is received Request Delivery Confirmation 3-68 Setting the Connection Environment Description Set the file format for transmitted documents.
Page 152 Setting Response to Set whether to return a message disposition notification MDN Request (MDN) when e-mail is received with an MDN request. Allow reply If you select “Always send a MDN.”, you can specify to return an MDN only for messages received from the specified e-mail addresses or domain names.
Page 153: Setting The Directory Database Environment
Click [Save]. • The display returns to the “E-mail Settings” list screen. • Press [Back] to cancel specifying the optional e-mail settings and return to the “E-mail Settings” list screen. Note • Underlined values are the default settings specified at the time of shipment. •...
Page 154: Registering New Ldap Server Search Settings
List Items Item 3 Name Displays the name registered. If you do not register a name, the LDAP server address is displayed after it is registered. 4 Default Server Setting You can change the default server used for LDAP searching. “ON”...
Page 155 Set the detailed information. You can register the following items. Setting Name LDAP Server Address Port Number LDAP Server Login OfficeBridge User login Account ID Password 3-72 Setting the Connection Environment Description Enter the name to set. Enter the name or IP address (IPv4 only) of the LDAP server to set.
Page 156 Setting Search Base Enter the starting search position in the hierarchical structure of the LDAP server. Searching is performed included all sub directories under the starting search position. Click [Search Base] to search for the search base and automatically enter it in the entry box. Max.
Page 157: Changing Ldap Server Search Settings
Click [Save]. • The display returns to the “LDAP Server Settings” list screen. • Press [Back] to cancel specifying the LDAP server settings and return to the “LDAP Server Settings” list screen. Note Underlined values are the default settings specified at the time of shipment. Changing LDAP Server Search Settings „...
Page 158: Setting Communication Device Monitoring / Control
Deleting LDAP Server Search Settings „ You can delete unnecessary LDAP server search settings from the list screen. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings.
Page 159 Set the detailed information. You can register the following items. Setting SNMP Service Writable Community Name Readable Community Name Click [Save]. Note • Underlined values are the default settings specified at the time of shipment. • Click [Initialize] to restore the default settings. 3-76 Setting the Connection Environment Description...
Page 160: Setting An Internet Time
Setting an Internet Time You can automatically synchronize the system clock with an internet time server. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings.
Page 161 You can register the following items. Setting Auto Time Adjustment Server Address Server Connection Status Synchronized Time Previous Synchro Time Time Zone Click [Save]. Note • Underlined values are the default settings specified at the time of shipment. • Click [Initialize] to restore the default settings.. 3-78 Setting the Connection Environment Description...
Page 162: Specifying Device Settings
Specifying Device Settings Settings required for using the machine, such as the automatic logout time and the e-mail gateway settings can be set from OfficeBridge. The same settings can be set from the control panel of the machine. Specifying Other Network Settings You can set the automatic logout time on the control panel and the e-mail gateway settings, and delete the printer information for Scan to Printer.
Page 163 Set the detailed information. You can register the following items. Setting E-mail Gateway Setting Prefix Suffix Automatic Logout Time Scan to Printer Clear Network Connection Setting Make sure the total number of characters for the prefix, fax number, and suffix is within 50 characters.
Page 164: Specifying User Install Mode Settings
Specifying User Install Mode Settings You can specify the settings required for using the machine. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Settings], and then [Machine Setup].
Page 165: Specifying Default Machine Settings
Specifying Default Machine Settings You can set the default values for each function, the ready screen, and the energy save mode. The default values are those used when you press <Reset> to return to the ready screen. Changing the default values of often-used functions can shorten the time required to adjust settings.
Page 166: Automatically Distributing Received Documents
Automatically Distributing Received Documents In OfficeBridge, you can specify conditions for automatically distributing received fax and internet fax documents to a specified location (user folders or the shared folder, etc.) For example, you can set to automatically distribute documents in the following cases: •...
Page 167: Setting Auto Distribution (General Settings)
Setting Auto Distribution (General Settings) You can specify the general settings for auto distribution. Note To distributing received fax and internet fax documents to a specified location, set also individual settings. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings.
Page 168 Click [General]. Set the distribution information. You can register the following items. Setting Distribution Set whether to enable or disable the auto Setting distribution setting. Set “ON” to enable the setting, or “OFF” to disable it. The ON/OFF status of the distribution setting is linked to the “auto distribution settings switch”...
Page 169 Setting Document Enter the password (user password) required to Access open the encrypted PDF. Password Change Enter the password (owner password) required to Permissions change the permission settings of the encrypted Password PDF. Permissions Set the printing, editing, and copying permissions. Encryption Set the Acrobat version compatibility.
Page 170: Setting Auto Distribution (Individual Settings)
Setting Auto Distribution (Individual Settings) You can specify the individual settings for automatic distribution. Up to 200 auto distribution settings destinations can be registered. Note The auto distribution settings can also be specified from the control panel of the machine. For details, refer to Chapter 4, “Useful Reception Functions” in the Scanner and Fax Guide.
Page 171 You can register the following items. Basic Settings Setting Name Condition Settings Search Parameter [Add] [Delete] 3-88 Automatically Distributing Received Documents Description Enter a name for the auto distribution settings. This item is required. Select the condition to use for distribution from the pull-down menu.
Page 172 Setting Destination “Specifying Distribution destinations. (See page 3-90.) Destinations Select “OfficeBridge Users”, “Address Book”, or “Folder” from the pull-down menu, and click [Select]. The selection screen for each destination is displayed. page 3-90.) Displays a list of the destinations set in “Destinations”. Note •...
Page 173: Specifying Distribution Destinations
Setting Folder Distribution Schedule Always Year/Month/Date Specify a date to start forwarding and a date to end Specify the forwarding day and time The distribution conditions with the highest priority are applied first. If the distribution conditions of the distribution settings match, distribution is not executed for the following distribution conditions.
Page 174 Open the “Setting” screen. “Setting Auto Distribution (Individual Select “OfficeBridge Users” from the pull-down menu and click [Select]. Select the checkbox of the users or groups you want to distribute to. • To select all the displayed users or groups, select the top checkbox. •...
Page 175 „ Specifying “Address Book” Destination Open the “Setting” screen. “Setting Auto Distribution (Individual Select “Address Book” from the pull-down menu and click [Select]. Select the destination category (letter or group). A list of the corresponding destinations is displayed. You can also search using a string. Enter the string to search for in the entry box, and click Select the checkbox of the destination you want to transmit to.
Page 176 Click [Save]. • The destinations are set, and the display returns to the “Auto Distribution” settings screen. • Click [Back] to cancel setting the destinations. Click [Save]. The display returns to the “Auto Distribution” settings list screen. Specifying Folder Destination „...
Page 177: Performing An Auto Distribution Test
Performing an Auto Distribution Test You can check the distribution settings that match the distribution conditions in the auto distribution settings, and display them in a list. Specify a fax number, F code (sub-address, password), e-mail address (From), or subject to use as the distribution condition.
Page 178 You can register the following items. Setting Test for Select the item to test (fax or e-mail). Test Data Enter the test data. The setting to specify depends on the selected test item. Fax Number Displayed when “Fax” is selected for the test item.
Page 179: Copying Existing Auto Distribution Settings To Create New Settings
Copying Existing Auto Distribution Settings to Create New Settings You can copy auto distribution settings that are already registered to register new auto distribution settings. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings.
Page 180: Deleting Auto Distribution Settings
Deleting Auto Distribution Settings You can delete unnecessary auto distribution settings from the “Auto Distribution” settings list. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings.
Page 181: Usage Management
Usage Management In OfficeBridge, you can record the usage status (number of pages, cost, and communication time) of the copy, fax, scan, and print functions for each user or group. Checking the Usage Status You can display and print the user access/cost history. Note •...
Page 182 Note • The total of all users is displayed on the first line. • The following items are displayed. Item Group Displays the name of the group that the user belongs to. User Displays the user name. Displays the cost and number of pages used for fax communication. Copy Displays the cost and number of pages used for copying.
Page 183 Printing the Usage Management History for a User „ You can print the history for the selected user. Click for the user to print the history for. The message “Is it OK to print the selected user's usage summary?” is displayed. Click [OK].
Page 184: Setting The Management History
Setting the Management History You can set the currency unit and the page costs for each function (copy, fax, scan, and print) to use in the usage management history. Note The currency unit and cost settings can also be specified from the control panel of the machine.
Page 185: Resetting The Counters
Setting Charge Setting Click [Save]. Press [Back] to cancel registering the usage management settings and return to the “Usage Management” list screen. Note • Click [Initialize] to restore the default settings. • Underlined values are the default settings specified at the time of shipment. Resetting the Counters You can reset the counters of the machine.
Page 186: Displaying And Copying Machine Settings
Displaying and Copying Machine Settings You can display the status of the machine. You can also import the information (settings and address books, etc.) in a machine to another machine of the same model, which enables you to reduce the time it takes to specify the settings.
Page 187 The other machine status items that are displayed are indicated below. Item MAC Address Network Connection Displays the current network speed and communication method. Telephone Line Status Scanner Printer Scan Count Page Count Paper Cassette Machine Configuration ROM Version 3-104 Displaying and Copying Machine Settings Description Displays the MAC address set in the machine.
Page 188: Exporting Machine Settings
Click [Save]. Exporting Machine Settings You can export the current machine settings. The exported data can be imported to another machine. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings.
Page 189: Importing Machine Settings
Importing Machine Settings You can import the settings from another machine. Note Take care when importing the machine settings, as all the information registered by users (including documents) will be erased. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings.
Page 190: Specifying Document Box Settings
Specifying Document Box Settings You can specify settings relating to the way the document boxes handle documents. The six settings are divided into seven groups: common settings, reception box settings, transmission box settings, shared reception box settings, shared box settings, and deleted documents box settings.
Page 191 You can register the following items. Common Settings These settings are displayed when you click [+]. Setting Preview Setting File Format Download Setting File Format Original document(s) User Box and Shared Box Document Hold Time* Tx Box These settings are displayed when you click [+]. Setting Document Hold Time*...
Page 192 Rx Box These settings are displayed when you click [+]. Setting Document Hold Set whether or not to delete received documents Time* automatically from the “Rx Box” document list. Select “Do not delete automatically.” to not automatically delete documents. To automatically delete documents, select “Delete automatically after downloading.”, and set the hold time.
Page 193 Deleted Documents Box These settings are displayed when you click [+]. Setting Enable the deleted document box Document Hold Time* Administration authority for deleting and editing *1 The specified hold time does not include the date that scanning, reception, or forwarding was performed.
Page 194: Saving Transmitted Data (Archive Settings)
Saving Transmitted Data (Archive Settings) When the machine transmits and receives documents via fax or e-mail, you can send those documents to a specified destination via fax, or store them in a specified folder. Note • Archive settings apply to all the documents that correspond to the specified data type.
Page 195 Click the data type you want to specify archive settings for. Specify the archive settings. Setting Setting Sets whether to enable or disable the archive settings. Set “ON” to enable the function, or “OFF” to disable it. Destination Set the archive destination for the data type. For details, refer to the Archive If you set an archive destination, it is displayed in the list on the right.
Page 196: Specifying The Archive Destination
Specifying the Archive Destination You can specify the archive destination using various methods. You can only register a single archive destination. Specifying From the Address Book „ Click [Select] for the archive destination. Click [Shared] from “Address Book” in “Fax / E-mail Destinations”. Select a destination from the address book, and click [Fax] to add the destination to the destination list as a fax destination or [To] to add it as an e-mail destination.
Page 197 Manually Entering a Destination „ Click [Select] for the archive destination. Enter the fax number or e-mail address of the destination in the “Fax / E-mail Destinations” entry box. • Enter either a fax or e-mail transmission destination. You cannot enter both at the same time.
Page 198 Manually Entering a Folder Destination „ Click [Select] for the archive destination. Enter the folder path name of the forwarding destination in the “Folder Destination” entry box in “Folder Destination”. • Up to 128 characters can be entered. The following characters cannot be used in a path name;...
Page 199 Click a displayed computer name or folder name, and select the folder name to set as the forwarding destination. • Click [Back] to return to the previous folder level. • Click [Root] to return to the first (root) level. Click [Save]. The folder path name is entered as the folder destination.
Page 200: Backing Up Documents
Backing Up Documents You can specify settings for backing up the document files stored in the machine to a shared folder on the network. You can display the backed up documents on the screen, and check the backup status from the log. Specifying Backup Settings Click [Admin Login] in OfficeBridge, and log in.
Page 201 Set the detailed information. You can register the following items. Setting Schedule Setting Set the schedule for executing the document Every Month Executes the backup at the same date and time Every Week Every Day Interval Backup Now Backup Destination Setting Folder Path User Name...
Page 202: Specifying The Backup Document Display
Setting Document(s) Set the method for dealing with the document files after backup in the machine after they have been backed up. Click [Save]. Press [Back] to cancel registering the document backup settings and return to the “Backup Settings” screen. Note •...
Page 203 Set the detailed information. You can register the following items. Setting Display on the document boxes screen Includes the backup folder into “Current Document List” Display setting Name to list up to “Current Document list” Folder Path User Name Password Click [Add].
Page 204: Checking The Backup Log
Checking the Backup Log You can display the backup log. The backup log displays the content processed, the shared folder used, the result of the backup (success or failure), and the date that the backup was executed. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings.
Page 205 Note If “Failed” is displayed as the result of the backup, you can move the mouse cursor over “Failed” to display the reason the backup failed on the upper left of the “Backup Log” screen. The reasons for the backup failing are indicated below. •...
Page 206: Setting Security
Setting Security OfficeBridge enables you to set the user policies to specify function restrictions and setting restrictions for users, and the machine policy to specify setting restrictions for the machine. Setting User Policies Regarding the User Policies „ User policies define authority levels by restricting the functions and settings that users can use.
Page 207 Click [Machine Management Settings], and then [User Policy]. Click [Add]. 3-124 Setting Security...
Page 208 Set the detailed information. You can register the following items. Setting Policy name Enter a name for the user policy to set. This item is required. Select an adaptive Select users to apply the policy to from the list. user (s) For details, refer to “Selecting Users”.
Page 209: Selecting Users
„ Selecting Users Display the User Policy setting screen. “Registering a New User Click [Select User] in “Select an adaptive user(s)”. The user selection screen is displayed. Select the users to add from the user list, and click [Add]. If groups are registered, you can filter the displayed users by group using the [Group] pull- down menu.
Page 210 „ Default Security Settings The default in the authority levels are indicated below. If you set “OFF”, the function cannot be operated from the control panel of the machine. The function is also not displayed in the menu of OfficeBridge. Security Setting Copy Scan...
Page 211: Changing A User Policy
Changing a User Policy „ You can change a user policy that has been registered. Click the name of the policy to change on the “User Policy” list screen. The “Registration” screen is displayed. Change the detailed information. For details, refer to step 4 of Click [Save].
Page 212: Deleting A User Policy
Deleting a User Policy „ You can delete unnecessary user policies from the “User Policy” list screen. Note • You can delete multiple user policies at the same time. • You cannot delete a user policy that is assigned to users. •...
Page 213: Setting The Machine Policy
Setting the Machine Policy Regarding the Machine Policy „ The machine policy restricts the machine itself. You can only set one machine policy. „ Authentication Methods There are three login machine policies provided in OfficeBridge, which depend on the login authentication method. Authentication Method Stand-Alone...
Page 214 Setting the Machine Policy „ Note • The authentication method can also be specified from the control panel of the machine. For details, refer to Chapter 2, “Setting User Authentication” in the Administrator's Guide. • Do not set the machine policy from the control panel of the machine. Specifying of the machine policy settings may fail if you do so.
Page 215 Set the detailed information. You can register the following items. Setting Authentication Method Domain Name Account Setting Administrator Password Confirm the Password Guest Account Setting 3-132 Setting Security Description Select the authentication method. Enter the domain name of the Active Directory server.
Page 216 Setting Login Screen Select the screen displayed when a user logs in. Setting User ID Selection: This screen is comprised of the user ID and password entry, and a list of user information. The account ID can be automatically entered by selecting it from the list.
Page 217: Setting Access Restrictions
Click [Save]. • The message “Changing the “Machine Policy” will reboot the machine automatically.” is displayed. • Press [Back] to cancel registering the machine policy settings and return to the “Machine Policy” list screen. Click [OK]. • The machine is restarted to reflect the machine policy settings. •...
Page 218 Set the detailed information. You can register the following items. Setting MAC Address Set the MAC addresses to restrict. Filtering Setting Select the basic policy for the access restrictions. Select either “Reject all specified address(es) except for those listed below” or “Authorize all address(es) except for those listed below”.
Page 219 Setting IP Address Filtering Setting IP Address List (IPv4) IP Address List (IPv6) If at least one item is registered in the list, you cannot change the basic policy settings. Depending on the basic policy settings, the address entry item name or the list title display changes to allow or reject.
Page 220: Specifying Ssl Certificate Settings
Specifying SSL Certificate Settings OfficeBridge supports the setting of the private certificate authority and server certificate required to perform SSL (Secure Socket Layer) communication. Note The root certificate thumbprint can be printed from the control panel of the machine. For details, refer to Chapter 1, “Outputting Lists” in the Administrator's Guide. Click [Admin Login] in OfficeBridge, and log in.
Page 221 You can register the following items. Root Certificate Setting Export Fingerprint The “PKCS#12” format is for exchanging private keys and certificates. The private key is protected with a password. Server Certificate Details These settings are displayed when you click [+]. Displayed Item Select Certificate Authority...
Page 222 Root Certificate Setting These settings are displayed when you click [+]. Setting Description Setting Common Name Enter the name of the certificate authority. • The MAC address is used when the name is automatically generated. Country Enter the country code of the certificate authority.
Page 223 Setting Server Certificate [Import] File Name Password Server Certificate (Export) [Export] Password Click [Save]. • The SSL certificate settings are set. • Press [Back] to cancel specifying the SSL certificate settings and return to the “Secure Settings” screen. Note Click [Initialize] to restore the default settings. 3-140 Setting Security Description...
Page 224: Setting Scantag
Setting ScanTag The ScanTag feature allows you to create image data and metadata (data indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a network computer. “ScanTag Settings”...
Page 225: Scantag Settings
ScanTag Settings You can register ScanTag settings. Up to 20 can be registered. Click [Admin Login] in OfficeBridge, and log in. This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Management Settings], and then [ScanTag Settings]. The “ScanTag Settings”...
Page 226 ScanTag metadata fields. File Path Enter the file path of the folder to save the image data. — These items are displayed according to the contact your authorized Muratec dealer. Description ON: Enable OFF: Disable...
Page 227 Copy In order to create and transmit ScanTag file (metadata file) to a network computer when making copies,configure the following settings. These settings are displayed when you click [+]. Setting Setting Distribution Setting Folder Path User Name Password PASV Mode Port Number Output File Format Select either XML or CSV for ScanTag file format.
Page 228 Set the detailed information. You can register the following items. Setting Number The smallest free number is automatically entered. You can change it to a number of your choice. Display Name Register the name to be displayed on the machine's control panel.
Page 229 Setting Date Input List Input Click [Save]. Repeat steps 6 to 8 to register all you desired tag settings. Click [Back] and return to the Click [Save]. • The “ScanTag Settings” list screen is displayed. • Press [Back] to cancel registering the distribution settings and return to the “ScanTag Settings”...
Page 230 About the ScanTag file name „ The ScanTag file name of the scan job is the same as the image data. The image data file name can be specified on the machine's control panel. For more information about the file name, see the “Entering file name”...
Page 231 3-148 Setting ScanTag...
Page 232 Managing Events (InfoMonitor) ...4-2 About InfoMonitor ...4-2 Setting InfoMonitor ...4-3 Using InfoMonitor ...4-17 Creating Cover Pages (CoverPage Editor) ...4-23 Starting CoverPage Editor ...4-24 CoverPage Editor Editing Screen ...4-25 Cover Page Creation Procedure ...4-30 Specifying Object Settings ...4-39 Editing an Object ...4-42 Printing a Cover Page ...4-45 Uploading Cover Pages to OfficeBridge ...4-47 Chapter...
Page 233: Managing Events (Infomonitor)
Managing Events (InfoMonitor) About InfoMonitor InfoMonitor is a utility program for managing the history of events (scanning and transmission/reception of documents, etc.) that occur in the machine. Users can be notified of events even if there are not logged in to OfficeBridge. Scan Monitor Monitor machine at...
Page 234: Setting Infomonitor
Setting InfoMonitor „ Opening “User Monitor Settings” Screen Right-click the task tray icon Click [Settings]. Note If there is a shortcut to InfoMonitor on the desktop, you can double-click it to display the “User Monitor Settings” screen. Managing Events (InfoMonitor)
Page 235 “User Monitor Settings” Screen „ On the “User Monitor Settings” screen, you can check the monitoring status of InfoMonitor, and specify the various settings. Item User List Displays a list of the machines for monitoring. The following items are displayed. Machine Name: Status: User Name:...
Page 236 „ Registering (Adding) Machines to Monitor You can register machines to monitor in InfoMonitor. You can register up to three machines in the same network segment. Open the “User Monitor Settings” screen. Click [Add]. Select the name of the machine to monitor. •...
Page 237 Click [Next]. • If the connection is successful, the “Add Monitored Users Wizard 2/3” screen is displayed. • If the connection fails, the user entry screen is displayed. Manually specify the user settings. The user entry screen may be displayed even if the connection is successful, depending on the logon mode.
Page 238 Enter the password, and click [Next]. Click [Finish]. If you selected “Select notification items.” on the “Add Monitored Users Wizard 3/3” screen, the “Notification items” screen is displayed. Set the notification items. Note If the password is incorrect, “Connection error” is displayed in “Status” on the “User Monitor Settings”...
Page 239 „ Manually Registering (Adding) Machines to Monitor You can also manually register machines to register. Open the “User Monitor Settings” screen. Click [Add]. Select “Enter machine manually”. You can now set “IP Address or Host name”, “HTTP Port No.”, and “HTTPS Port No.” Set the detailed information for the device.
Page 240 Click [Next]. Enter the password and user ID, and click [Next]. Managing Events (InfoMonitor)
Page 241 Click [Finish]. If you selected “Select notification items.” on the “Add Monitored Users Wizard 3/3” screen, the “Notification items” screen is displayed. Set the notification items. Note If the password is incorrect, “Connection error” is displayed in “Status” on the “User Monitor Settings”...
Page 242 You can set the following items. If you set to not perform event notification (if you deselect “Event notification using popup messages”), “No” is displayed in the “Notification Settings” field. Item Recordable Number Set the maximum number of events to save in InfoMonitor.
Page 243 Specifying Other Device Monitoring Settings „ Open the “User Monitor Settings” screen. Select the entry to set, and click “Detail Settings”. The “Detail Settings” screen is displayed. Click [Change Machine]. Select the name of the machine to set, and click [OK]. •...
Page 244 Manually Specifying Monitor Settings „ You can also manually specify monitoring settings. Open the “User Monitor Settings” screen. Select the entry to set, and click “Detail Settings”. The “Detail Settings” screen is displayed. Select “Enter machine manually”. You can now set “IP Address or Host name”, “HTTP Port No.”, and “HTTPS Port No.” Set the detailed information for the device.
Page 245 You can set the following monitoring settings. Item Recordable Number Monitoring Interval Event notification using popup messages Click [OK]. • The “Detail Settings” screen is closed. • “Yes” is displayed in the “Notification Settings” field on the “User Monitor Settings” screen. •...
Page 246 Select the events for notification, and click [Save]. • The items are displayed under next to “Advance” to display them. • You can select multiple events for notification. • Click [Cancel] to cancel the settings. „ Switching the Monitoring Status You can switch the monitoring status of InfoMonitor.
Page 247 Click [Change Status]. The “Status” field switches between “Monitoring” and “Not monitoring” each time you click [Change Status]. „ Deleting Users From the List You can delete registered users from the list. Open the “User Monitor Settings” screen. Select the user to delete. Click [Remove].
Page 248: Using Infomonitor
Using InfoMonitor You can use InfoMonitor to view the event history and preview, print or download the document related to an event. Viewing the Event History „ Right-click the icon in the task tray. Click [Event Log Viewer]. Click [Close] to close the “Event Log Viewer” screen. „...
Page 249 Item User List Displays a list of the users. If you switch the user, the event list display also switches. The following items are displayed. Machine Name: Displays the name of the machine for monitoring. Status: Machine Name Displays the name of the machine to view events for. User Name Displays the name of the user to notify of events.
Page 250 Previewing the Document Related to an Event „ Open the “Event Log Viewer” Screen. Double-click the event you want to preview on the “Event Log Viewer” screen. Click [Preview]. • The viewer that starts depends on the version of the operating system that is installed. •...
Page 251 Printing the Document Related to an Event „ Open the “Event Log Viewer” Screen. Double-click the event you want to print on the “Event Log Viewer” screen. Click [Print]. Click [Close] to close the “Event Log Viewer” screen. 4-20 Managing Events (InfoMonitor) (See page 4-17.)
Page 252 Downloading the Document Related to an Event „ You can save (download) the document related to an event from OfficeBridge to a local destination. The format to save the document in (TIFF, PDF, or PDF w/ password) is set in “Common Settings”...
Page 253 Specify the name and location to save the file, and click [Save]. Click [Close] to close the “Event Log Viewer” screen. Logging In to the Monitored OfficeBridge „ You can log in to the monitored OfficeBridge from InfoMonitor. Right-click the task tray icon. Click [Login to OfficeBridge], and click the name of the machine to log in to.
Page 254: Creating Cover Pages (Coverpage Editor)
Creating Cover Pages (CoverPage Editor) With CoverPage Editor, you can create cover pages to attach at the top of fax documents you transmit. On the cover page, you can insert information registered in the address book (recipient name, company name and department name, etc.) and information set in the user information (sender name, company name, and department name, etc.), and also insert strings and pictures.
Page 255: Starting Coverpage Editor
Starting CoverPage Editor Click [Start], select “Muratec” from “Programs” (or “All programs”), and click “CoverPage Editor”. Note • A new document screen is displayed when CoverPage Editor is started. • The size of the cover page is A4. 4-24 Creating Cover Pages (CoverPage Editor)
Page 256: Coverpage Editor Editing Screen
CoverPage Editor Editing Screen The part names and functions of the CoverPage Editor editing screen are described below. Menu bar Tool bar Editing area Status bar Part Names and Functions „ Menu bar Menu Name Command Name File Open Save Save as Upload Upload Settings...
Page 257 Menu Name Command Name Edit Undo Copy Paste Delete Select All View Grid Toolbar Status Bar Zoom In Zoom Out Insert Recipient Sender Comment Picture Text Object Draw Object 4-26 Creating Cover Pages (CoverPage Editor) Description Undoes the previous edit. You can also undo by pressing the <Ctrl>...
Page 258 Menu Name Command Name Format Font This specifies the font and size of character strings in a text box inserted into the editing area, and the attributes of the text box, etc. Specify the settings in the “Config Object” dialog box. Text Alignment Justifies (right justifies, centers, or left justifies) the character string inserted in the editing area.
Page 259 “Font” tools Category Format Font Font Size Font Style Text Alignment “Draw Object” tools Category Tool Name Object Select insertion Inputs text Line Freehand Rectangle Ellipse Align Bring Forward Send Backward Align Left Align Right Align Top Align Bottom “Quick Access” tools Category Tool Name File...
Page 260: Status Bar
Category Tool Name Insert Status Bar Status Bar Displays the function of the selected command or tool. Displays the coordinate position of the selected object. Displays the size of the selected object. There are four enlargement/reduction ratios: 50%, 100%, 200%, and 400%. The 100% ratio is set when CoverPage Editor is started.
Page 261: Cover Page Creation Procedure
Type Draw object Object inserted with “Draw Object” in the “Insert” menu or Image object Object inserted with “Picture” in the “Insert” menu or Cover Page Creation Procedure This section describes an example of the procedure for creating a simple cover page (from creating a new file to saving it).
Page 262 Drag the mouse pointer in the editing area to create a text box. Enter the title for the cover page in the text box. Adjust the font type and size using the “Format” tool. Creating Cover Pages (CoverPage Editor) 4-31...
Page 263 Click “Config Object” from the “Format” menu with the text box selected. You can also select “Config Object” by right-clicking the selected text box. Specify the object settings in the “Colors and Lines” tab, and click [OK]. In this example, “No Fill” is set for “Color” in “Fill”, and “No Line” is set for “Style” in “Line”. Note •...
Page 264 Creating a Figure „ You can enter a figure into the editing area as a “draw object”. Click (the “rectangle” tool). Drag the mouse pointer in the editing area to create the figure. Click “Config Object” from the “Format” menu with the figure selected. You can also select “Config Object”...
Page 265 Specify the figure settings in the “Colors and Lines” tab, and click [OK]. In this example, “Black” is set for “Color” in “Fill”. With the figure selected, click tool). A copy of the figure is created. Adjust the position. 4-34 Creating Cover Pages (CoverPage Editor) (the “Copy”...
Page 266 Specify the figure settings in the “Colors and Lines” tab, and click [OK]. In this example, “Grid” is set for “Color” in “Fill”. With both figures selected, click tool). A copy of the figures is created. Move the copies of the figures to a location of your choice. Select the bottom figure you moved, and then click tool).
Page 267 You can also click “Company” or “Department” from the “Insert” menu, and position the object in a location of your choice. Similarly, insert and position the registered information of the sender (sender name, company name, department name, and phone number, etc.) 4-36 Creating Cover Pages (CoverPage Editor)
Page 268 Inserting a Subject „ You can insert a “subject” into the editing area. The “subject” you enter is set in the “Subject” entry box in “Cover Page” on the “Transmission” settings screen. From the “Insert” menu, select “Comment” – “Subject”. Position the object in a location of your choice.
Page 269 Position the object in a location of your choice. Saving a Cover Page „ You can save the cover page you created. Click “Save As” in the “File” menu. 4-38 Creating Cover Pages (CoverPage Editor)
Page 270: Specifying Object Settings
Specify the name and location to save the file, and click [Save]. The cover page you created is saved. The extension of the saved file is “.cpt”. Note • The cover pages you create must be uploaded to OfficeBridge in order to use them. (See page 4-47.) •...
Page 271 Click the tabs and specify each setting. The setting items displayed depend on the selected object. Click [OK]. The settings are changed. List of Object Settings „ “Font” tab (When a text object is selected) Setting Font Style Size Color Underline Deleteline (When an insertion object is selected)
Page 272 “Colors and Lines” tab Setting Fill Color Adjusts the fill color of the selected object. Click the list button to select a color. Note Cannot be set when an insertion object is selected. (Fixed to white.) Semitransparent Select this to make the selected object semitransparent. <Example >...
Page 273: Editing An Object
Editing an Object You can edit objects using the menu commands and tools. Selecting, Moving, and Deleting Objects „ (the “Select” tool) to select and move objects. Click (the “Select” tool), and select the object. To move the object, drag it while it is selected. To delete the object, click menu.
Page 274 Moving an Object to Forward or Back „ When objects are overlaying each other, you can move the selected object forward or backward. Click (the “Select” tool), and select the object. Perform one of the following operations to move the object forward or backward. •...
Page 275 Aligning Objects „ You can align multiple objects to the left, right, top, or bottom. Click (the “Select” tool), and select the object. Perform one of the following operations. • To align the objects left, click Left” from the “Align” menu. The selected objects are aligned with the left edge of the leftmost object.
Page 276: Printing A Cover Page
Printing a Cover Page You can print a created cover page to check it. You can also preview the printed state on screen. Printing a Cover Page „ Select “Print” from the “File” menu. Specify the required settings in the “Print” dialog box, and click the [OK] button. Printing is executed.
Page 277 Preview screen Item Print Zoom In Zoom Out Close Click [Close] to close the preview screen. Note There are three enlargement/reduction ratios: “Small (100%)”, “Medium (150%)”, and “Large (200%)”. When the preview screen is first displayed, the ratio is set to “Small (100%)”. 4-46 Creating Cover Pages (CoverPage Editor) Description...
Page 278: Uploading Cover Pages To Officebridge
Uploading Cover Pages to OfficeBridge You can upload created cover pages to OfficeBridge. It is necessary to set the location of the OfficeBridge to upload to before uploading cover pages. Once a cover page is uploaded, you can attach it to a document for transmission. Setting the OfficeBridge IP Address „...
Page 279 Click [OK]. The selected OfficeBridge is set as the location to upload the cover pages, and the “Upload Settings” dialog box closes. „ Uploading a Cover Page Click [Store into MFP] in the “Quick Access” tools. Or, select “Upload” from the “File”...

This manual is also suitable for:

Mfx-2590 Mfx-2550

Muratec MFX-2570 User Manual

How to Read this Manual

Chapter 1 Overview of Officebridge

Introduction to Officebridge

Officebridge Usage Environment

Screens Used Login Officebridge

Chapter 2 Operating the Various Functions

Logging in / Logging out

Transmitting Documents

Forwarding Documents

Printing Documents

Searching for Documents

Checking and Changing Document Information

Downloading Documents

Deleting Documents

Checking the Jobs or History

Forwarding Documents

Chapter 3 Officebridge Administrator Settings

Administrator Settings List

Registering Users

Creating Address Books

Registering Shortcuts

Setting Templates

Setting the Connection Environment

Specifying Device Settings

Specifying Default Machine Settings

Automatically Distributing Received Documents

Usage Management

Displaying and Copying Machine Settings

Specifying Document Box Settings

Saving Transmitted Data (Archive Settings)

Backing up Documents

Setting Security

Setting Scantag

Chapter 4 Operating Utilities

Managing Events (Infomonitor)

Creating Cover Pages (Coverpage Editor)

Quick Links

Related Manuals for Muratec MFX-2570

Summary of Contents for Muratec MFX-2570