Olivetti d-Color MF552 Operation Manual
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Olivetti d-Color MF552 Operation Manual

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d-COLOR MF
2
d-COLOR MF2 2/d-COLOR MF
2
d-COLOR MF452/d-COLOR MF552
Code: 57

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  • Page 1 MF d-COLOR MF2 2/d-COLOR MF d-COLOR MF452/d-COLOR MF552 Code: 57...
  • Page 2 Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2012, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Table Of Contents

    Managing the recipient information by the PC (using the Phone Book)........4-15 Register recipients in the Phone Book..................... 4-15 Search for destination........................4-17 Edit the recipient information ......................4-19 Change the recipient group ......................4-19 Changing a group name ........................4-20 Control the recipients using folders ....................4-20 d-Color MF552/452/362/282/222 Contents-1...
  • Page 4 Available Operations with the [Quality] Tab ................6-16 6.11 Available Operations with the [About] tab.................. 6-17 Delete the fax driver Uninstall the fax driver software using the delete program ............... 7-3 Delete the fax driver using the installer....................7-3 Contents-2 d-Color MF552/452/362/282/222...

  • Page 5: Pc-Fax Tx

    PC-Fax TX...

  • Page 7: Outline Of Pc-Fax Tx Function

    The fax destinations can be set using the Address Book already stored on this machine. Also, you can create a phone book and control the destinations on the PC. Tips The Fax Kit is required to use the PC-Fax TX function. d-Color MF552/452/362/282/222...

  • Page 8: System Environment Requirements

    Any processor of the same or higher specifications as recommended for your operating system Memory Memory capacity as recommended for your operating system The memory space must be enough for the OS and applications used. Drive DVD-ROM drive d-Color MF552/452/362/282/222...

  • Page 9: Printer Cable Connection To This Machine

    The TCP/IP (LPD/LPR, IPP and SMB) protocols and Web serv- ices are supported. USB port Use a USB interface cable for USB connection. Use a type A (4-pin, male) or type B (4-pin, male) USB cable. A USB cable measuring three meters or less is recommended. d-Color MF552/452/362/282/222...
  • Page 10 Printer cable connection to this machine d-Color MF552/452/362/282/222...

  • Page 11: Preparation For Pc-Fax Tx (Via Network Connection)

    Preparation for PC-Fax TX (via network connection)

  • Page 13: Overview

    Overview Before using the PC-Fax TX function, you must install the fax driver software on your PC. This section explains the preparatory procedure for enabling the PC-Fax TX function using the installer sup- plied with this machine. d-Color MF552/452/362/282/222...

  • Page 14: Before Installing The Fax Driver (For The Administrator)

    Ensure that this machine has an IP address assigned to it. Tap [Utility] - [Device Information], and check that an IP address is displayed. Reference If no IP address is displayed, you need to set up the network. For details, refer to [User's Guide: Web Man- agement Tool]. d-Color MF552/452/362/282/222...

  • Page 15: Set Up The Pc-Fax Tx Environment

    You can use a password to restrict the ability to obtain device information from the printer driver (de- fault: [No]). For details, refer to [User's Guide: Print Operations]. To configure settings, select [Utility] - [Administrator Settings] - [Printer Settings] - [Assign Account to Acquire Device Info]. d-Color MF552/452/362/282/222...

  • Page 16: Quick Installation Of The Fax Driver

    Carry out a test print and verify that it is acceptable. Preparation has finished. Check the operating system (OS) version that supports the fax driver For details on the PC's Operating System (OS) that supports the fax driver, refer to page 1-4. d-Color MF552/452/362/282/222...

  • Page 17: Installation Procedure

    2-8. [Print Test page] Prints a test page to check the normal data transfer if necessary. Reference Be sure to initialize the fax driver after you have installed it. For details, refer to page 2-8. d-Color MF552/452/362/282/222...

  • Page 18: Initialize The Fax Driver

    % For details on how to open the [Printing Preferences] screen, refer to page 6-10. Change the print settings, then click [OK]. Your changes apply to the PC-Fax TX in all application software. Reference The fax driver has the function to save favorite settings. For details, refer to page 4-13. d-Color MF552/452/362/282/222...

  • Page 19: Preparation For Pc-Fax Tx (Via Usb Connection)

    Preparation for PC-Fax TX (via USB connection)

  • Page 21: Overview

    Preparation for PC-Fax TX (via USB connection) Overview Before using the PC-Fax TX function, you must install the fax driver software on your PC. This section explains how to prepare PC-Fax TX, using the installer supplied with this machine. d-Color MF552/452/362/282/222...

  • Page 22: Quick Installation Of The Fax Driver

    Select [No, let me choose what to do], select [Never install drive software from Windows Update.], then click [Save Changes]. % When you have finished installing the printer driver, restore the selection for the options in Step 4 to [Yes, do this automatically (recommended)]. Click [OK] to close the [System Properties] screen. d-Color MF552/452/362/282/222...

  • Page 23: Installation Procedure

    3-6. [Print Test page] Prints a test page to check the normal data transfer if necessary. Reference Be sure to initialize the fax driver after you have installed it. For details, refer to page 3-6. d-Color MF552/452/362/282/222...

  • Page 24: Initialize The Fax Driver

    Change the print settings, then click [OK]. All the changes you made will be applied when executing PC-Fax TX using any type of application soft- ware. Reference The fax driver has the function to save favorite settings. For details, refer to page 4-13. d-Color MF552/452/362/282/222...

  • Page 25: Pc-Fax Tx

    PC-Fax TX...

  • Page 27: Transmission Flow

    4-11. Click [Add Recipients]. % When you send a fax to multiple destinations, repeat Steps 6 and 7. You can register up to 100 re- cipients. % To cancel a recipient, select it, then click [Delete From List]. d-Color MF552/452/362/282/222...
  • Page 28 Transmission flow Click [OK]. The document data are faxed via the machine. d-Color MF552/452/362/282/222...

  • Page 29: The [Fax Transmission Popup] Screen

    Open document data using the application software. From the [File] menu, select [Print]. Check that the fax driver of this machine is selected in [Printer Name] (or [Select Printer]). % The [Print] dialog box differs depending on the application. Click [Print]. The [FAX Transmission Popup] screen opens. d-Color MF552/452/362/282/222...

  • Page 30: The [Fax Transmission Popup] Screen Options

    Click this button to register the [Name] and [FAX Number] in the Phone Book. This entry is stored in the [Simple Entry] folder of the Phone Book. For details on how to register it, refer to page 4-15. d-Color MF552/452/362/282/222...

  • Page 31: Select A Recipient From The Phone Book

    % To cancel a recipient, select it, then click [Delete]. % If the recipient is already registered in a Group, select the group name, then click [Add Recipients]. All members are added to the [Recipient List]. Click [OK]. The screen returns to the [FAX Transmission Popup] screen. d-Color MF552/452/362/282/222...

  • Page 32: Select A Recipient From The Address Book Of This Machine

    Select the recipient from the [Address Book] list, then click [Add Recipients]. % You can register up to 100 recipients. % To cancel a recipient, select it, then click [Delete From List]. Click [OK]. The screen returns to the [FAX Transmission Popup] screen. d-Color MF552/452/362/282/222...

  • Page 33: Search For A Recipient From Ldap Server

    Select the LDAP server for search from the left list, then click [Search]. Set the search conditions in the [Basic] tab or [Advanced] tab, then click [Search Now]. % The [Basic] search displays recipients which meet any of search conditions. Enter characters to search, then click [Search Now]. d-Color MF552/452/362/282/222...
  • Page 34 [Search Item] and [Condition]. Then, enter characters to search, then click [Add Condition]. Specify multiple search conditions if necessary, then click [Search Now]. The search result is displayed. Select the recipient from the search result, and add it to the Recipients list. 4-10 d-Color MF552/452/362/282/222...

  • Page 35: Set The Fax Transmission Functions

    When you use the timer transmission, check that the clock time of the PC matches the clock time of this machine. If the clock time of this machine has already passed the specified send time, the fax is sent in the next day. d-Color MF552/452/362/282/222 4-11...

  • Page 36: Add A Cover Sheet

    If the PC is running on Windows Vista x64, Windows 7 x64, Windows Server 2008 x64, or Windows Server 2008 Revision 2, you cannot change the cover sheet from the [FAX Transmission Popup] screen. Use the [FAX] tab of the fax driver for the change. 4-12 d-Color MF552/452/362/282/222...

  • Page 37: Call The Frequently Used Settings

    When you call the favorite set- tings, these options are not set by default. However, you can define these options in the favorite settings if necessary. Select the check box of items to be retrieved. d-Color MF552/452/362/282/222 4-13...
  • Page 38 Call the frequently used settings Click [OK]. The favorite print settings are registered. You can select the favorite settings from the [Favorite Setting] list when sending the fax. 4-14 d-Color MF552/452/362/282/222...

  • Page 39: Managing The Recipient Information By The Pc (Using The Phone Book)

    Phone Book file is opened automatically. When you change the contents of Phone Book, the Phone Book file is overwritten with your changes. In the [FAX] tab, click [Phone Book Entry...]. Select [Personal List] from the list at left, then click [Add New...]. d-Color MF552/452/362/282/222 4-15...
  • Page 40 If you send faxes frequently to particular members, it will be useful to add them to a group. Click [OK]. The personal information is registered and displayed under [\Phone Book\\Personal List]. If you have selected groups for the recipient, it will be displayed in the groups list. 4-16 d-Color MF552/452/362/282/222...

  • Page 41: Search For Destination

    When you search for a recipient, click [Search...] from the Phone Book. Your operations are the same when you open the Phone Book to send a fax and when you open the Phone Book to add a recipient to it. You can use the [Basic] search or [Advanced] search. d-Color MF552/452/362/282/222 4-17...
  • Page 42 The [Advanced] search displays the recipient which matches all of search conditions. Select the [Search Item] and [Condition]. Then, enter characters to search, then click [Add Condition]. Specify multiple search condi- tions if necessary, then click [Search Now]. 4-18 d-Color MF552/452/362/282/222...

  • Page 43: Edit The Recipient Information

    You can also register a recipient by dragging the name from the [Personal List] to a group. However, you cannot delete the recipient from the group by dragging the name. You can register up to 100 recipients to one group. d-Color MF552/452/362/282/222 4-19...

  • Page 44: Changing A Group Name

    You can also move a recipient to another folder by selecting the [Copy] or [Cut] from the shortcut menu, and by selecting [Paste] to the desired folder. You can enter a folder name using up to 40 characters. You can create folders up to three hierarchy levels. 4-20 d-Color MF552/452/362/282/222...

  • Page 45: Sending Options

    Sending options...

  • Page 47: Send A Fax With A Cover Sheet

    Open the [FAX Transmission Popup] screen, and select the [FAX Cover Sheet] check box. Click [Settings...]. The [FAX Cover Sheet Settings] screen opens. Select a size of cover sheet from the [Cover Size]. d-Color MF552/452/362/282/222...
  • Page 48 You can select this option if a recipient has been added to the [Recipient List] of [FAX Transmission Popup] screen. • When you click [Read], information of the first line of [Recipient List] of the [FAX Transmission Popup] screen is reflected. d-Color MF552/452/362/282/222...
  • Page 49 Check the layout image of cover sheet. % Click [Check...] to enlarge and check the layout image. % When you click [Add...], the cover sheet image is saved and you can recall it later by selecting [Cover Sheet Settings]. Click [OK]. d-Color MF552/452/362/282/222...

  • Page 50: Sending A Fax At Preset Time (Timer Tx)

    The [Fax Mode Details] screen opens. Select the [Timer Send] check box, and set the [Send Time]. % When you click [Reflect Current Time], the current clock time of the PC is reflected on the [Send Time]. Click [OK]. d-Color MF552/452/362/282/222...

  • Page 51: Sending A Confidential Fax (Confidential Communication)

    The [Fax Mode Details] screen opens. Specify the recipient's Confidential User Box. % [SUB Address]: Enter the Confidential User Box number of the recipient. % [Sender ID]: Enter the password for the recipient's Confidential User Box. Click [OK]. d-Color MF552/452/362/282/222...

  • Page 52: Sending A Fax Via Relay Station (Relay Distribution)

    The [Fax Mode Details] screen opens. Specify the recipient's Confidential User Box. % [SUB Address]: Enter the Relay User Box number of the recipient. % [Sender ID]: Enter the password for the recipient's Relay User Box. Click [OK]. d-Color MF552/452/362/282/222...

  • Page 53: Send A Fax With Authentication Information

    Open the [Configure] tab, and check the [Device Option] to ensure that the user authentication or ac- count track has been set correctly according to the current operating environment. % If it is not configured correctly, select [User Authentication] or [Account Track] from the list, then change the relevant setting in [Setting]. Click [OK]. d-Color MF552/452/362/282/222...

  • Page 54: How To Send

    If account track is enabled, enter the account name and password. % If you always use the same account name and password, registering them in advance eliminates the need for entering them each time. For details, refer to page 2-8. 5-10 d-Color MF552/452/362/282/222...
  • Page 55 % If the PC can communicate with this machine, you can click [Verify] to check the entered authenti- cation information. Also, you can check the authentication information for errors before printing it. Send a fax. If the authentication information is correct, the fax is sent. d-Color MF552/452/362/282/222 5-11...
  • Page 56 Send a fax with authentication information. 5-12 d-Color MF552/452/362/282/222...

  • Page 57: Fax Driver Settings

    Fax Driver Settings...

  • Page 59: The [Properties] Screen Of The Fax Driver

    Tabs provided by Windows The [General], [Sharing], [Port], [Advanced], [Color management], and [Security] tabs are provided by Win- dows. You can print a test page, configure printer sharing, configure printer ports, etc. For details, refer to the Win- dows manuals. d-Color MF552/452/362/282/222...

  • Page 60: Available Operations With The [Configure] Tab

    To change the encryption passphrase, change the settings of this machine, then enter the preset encryption passphrase for the fax driver. For details on how to change the encryption passphrase, refer to [User's Guide: Print Operations]. d-Color MF552/452/362/282/222...
  • Page 61 You can use a password to restrict the ability to obtain device information from the printer driver (de- fault: [No]). For details, refer to [User's Guide: Print Operations]. To configure settings, select [Utility] - [Administrator Settings] - [Printer Settings] - [Assign Account to Acquire Device Info]. d-Color MF552/452/362/282/222...

  • Page 62: Available Operations With The [Settings] Tab

    If you are using the LDAP server or the Active Directory of Windows Server, you can register a server to search for recipients. The registered server is displayed in the Phone Book. For details on how to register it, refer to page 6-8. d-Color MF552/452/362/282/222...
  • Page 63 The paper sizes registered in the range of the above custom sizes or banner sizes are available in both [Original Size] and [Paper Size] of the fax driver. However, the paper size registered in the allowable range of each large size is available only in [Original Size] of the fax driver. d-Color MF552/452/362/282/222...

  • Page 64: Register An Ldap Server In The Fax Driver

    • [Delete]: Deletes the selected LDAP server. [Server Address] Enter the LDAP server address. [LDAP Server Name] Enter an LDAP server name to be displayed in the [LDAP Server List]. Use names that can easily identify the servers. d-Color MF552/452/362/282/222...
  • Page 65 When you use the LDAP search, enter the attributes for the name, family name, given name, fax number, E-mail address, company name, and or- ganization name. Reference For details on the destination search using LDAP server, refer to page 4-9. d-Color MF552/452/362/282/222...

  • Page 66: The [Printing Preferences] Screen Of The Fax Driver

    The print settings changed here are registered as default values. To temporarily change settings when performing PC-FAX TX from the application software, click [Properties] (or [Detail Settings]) in the [Print] screen to open the [Printing Preferences] screen. 6-10 d-Color MF552/452/362/282/222...

  • Page 67: Items Common To Each Tab

    [OK] Applies the current changes and closes the setup screen. [Cancel] Discards (or cancels) the current changes and closes the setup screen. [Help] Displays a help of each item of the screen. [Default] Initializes the current settings. d-Color MF552/452/362/282/222 6-11...

  • Page 68: Fax] Tab Options

    When you use the timer transmission, check that the clock time of the PC matches the clock time of this machine. If the clock time of this machine has already passed the specified send time, the fax is sent in the next day. 6-12 d-Color MF552/452/362/282/222...

  • Page 69: Available Operations With The [Basic] Tab

    Size]. The paper set in Print Server Properties is available when the [Display paper set in Print Server Properties] check box is selected in the [Default Settings] tab. Custom size documents may be reduced and printed on standard A4 size papers by the destination machine due to its limited performance. d-Color MF552/452/362/282/222 6-13...

  • Page 70: Available Operations With The [Layout] Tab

    [Overlap width line]: When you have specified N e N in [Combination], select this check box if you want to create overlap margins. [Skip Blank Pages] Select this check box to exclude blank pages in the original from the pages to be send. 6-14 d-Color MF552/452/362/282/222...

  • Page 71: Available Operations With The [Stamp/Composition] Tab

    Select this check box to print a watermark (text stamp) on the original. Al- so, select a watermark for composition from the list. Click [Edit...] and you can enter and edit a watermark. For details, refer to [User's Guide: Print Operations]. d-Color MF552/452/362/282/222 6-15...

  • Page 72: Available Operations With The [Quality] Tab

    Specify how to process texts. Select the type (bitmap or outline) of the fonts to be downloaded from the computer to this machine. Also specify whether to replace the TrueType fonts by printer fonts when sending by fax. 6-16 d-Color MF552/452/362/282/222...

  • Page 73: Available Operations With The [About] Tab

    6.11 Available Operations with the [About] tab 6.11 Available Operations with the [About] tab Open the [About] tab, and you can check the fax driver version. d-Color MF552/452/362/282/222 6-17...
  • Page 74 Available Operations with the [About] tab 6.11 6-18 d-Color MF552/452/362/282/222...

  • Page 75: Delete The Fax Driver

    Delete the fax driver...

  • Page 77: Uninstall The Fax Driver Software Using The Delete Program

    % In the d-Color MF362/282/222 environment, open the Start menu, and click [All Programs] (or [Pro- gram]) - [GENERIC] - [364Series (PS_PCL_FAX)] - [Uninstall Printer Driver]. % In the d-Color MF552/452 environment, open the Start menu, and click [All Programs] (or [Pro- gram]) - [GENERIC] - [554Series (PS_PCL_FAX)] - [Uninstall Printer Driver].
  • Page 78 MF552/452/362/282/222...
  • Page 79 DIRECTIVE 2002/96/EC ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.
  • Page 80 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards Olivetti S.p.A. - Via Jervis, 77 - 10015 Ivrea (To) - Italy - Tel +39 0125 7751 - Cap. Soc. € 53.000.000 R.E.A. 547040 - Cod. Fisc./P.IVA e iscriz. al Reg. Imp. Di Torino 02298700010...
  • Page 81 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards Olivetti S.p.A. - Via Jervis, 77 - 10015 Ivrea (To) - Italy - Tel +39 0125 7751 - Cap. Soc. € 53.000.000 R.E.A. 547040 - Cod. Fisc./P.IVA e iscriz. al Reg. Imp. Di Torino 02298700010...
  • Page 82 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards Olivetti S.p.A. - Via Jervis, 77 - 10015 Ivrea (To) - Italy - Tel +39 0125 7751 - Cap. Soc. € 53.000.000 R.E.A. 547040 - Cod. Fisc./P.IVA e iscriz. al Reg. Imp. Di Torino 02298700010...
  • Page 83 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards Olivetti S.p.A. - Via Jervis, 77 - 10015 Ivrea (To) - Italy - Tel +39 0125 7751 - Cap. Soc. € 53.000.000 R.E.A. 547040 - Cod. Fisc./P.IVA e iscriz. al Reg. Imp. Di Torino 02298700010...

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D-color 282D-color mf452plusD-color mf362plusD-color mf222plus

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