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Brother MFC-9420CN User Manual

Brother mfc-9420cn: users guide
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USER'S GUIDE
MFC-9420CN

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  • Page 1 USER’S GUIDE MFC-9420CN...
  • Page 2 Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: ■...

  • Page 3: Compilation And Publication Notice

    THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

  • Page 4: Quick Reference Guide

    Quick Reference Guide Sending Faxes Automatic Transmission using the ADF If it is not illuminated in blue, press (Fax). Load your document. Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. Press Mono Start or Colour Start. Storing numbers Storing One-Touch Dial numbers Press Menu/Set, 2, 3, 1.
  • Page 5 Using Search If it is not illuminated in blue, press (Fax). Load your document. Press Search/Speed Dial, and then enter the first letter of the name you’re looking for. Press to search the memory. Press Mono Start or Colour Start. Making copies Single copy Press...

  • Page 6: Table Of Contents

    Table of Contents Section I - General General Information Using this Guide ...1-1 Finding information ...1-1 Symbols used in this Guide ...1-1 How to access the complete User’s Guide ...1-2 To view Documentation (For Windows To view Documentation (For Macintosh Control panel overview ...1-4 About fax machines ...1-6 Fax tones and handshake ...1-6...
  • Page 7 Security features Setting Lock ...4-1 Setting up the password ...4-1 Changing the Setting Lock password ...4-2 Turning Setting Lock on...4-2 Turning Setting Lock off...4-2 Memory Security...4-3 Setting up the password ...4-3 Changing the Memory Security password ...4-4 Turning Memory Security on ...4-4 Turning Memory Security off ...4-4 Section II - Fax &...
  • Page 8 Printing a fax from the memory ...6-6 Setting the Print Density ...6-6 Operation from extension telephones...6-6 Using a cordless external handset ...6-7 For Fax/Tel mode only...6-7 Using the remote codes...6-7 Dialling and phone options How to dial...7-1 Manual dialling...7-1 One-Touch Dialling...7-1 Speed-Dialling ...7-1 Search ...7-2 Fax Redial ...7-2...
  • Page 9 Printing reports Fax reports...9-1 Transmission Verification Report...9-1 Fax Journal (Activity reports) ...9-1 Additional reports...9-2 Polling Polling Operation ...10-1 Polling Receive ...10-1 Setup to Receive Polling ...10-1 Setup to Receive Polling with Secure Code ...10-1 Setup to receive delayed polling...10-2 Sequential Polling ...10-2 Polled Transmit...10-3 Setup for Polled Transmit (Standard) (Monochrome only) ...10-3 Setup for Polled Transmit with Secure Code (Monochrome only)...10-4...
  • Page 10 LAN connection ... A-2 International Energy S Radio interference (220-240V Model only)... A-2 Important Information for Australia ... A-2 IMPORTANT-For Your Safety ... A-2 International Energy S Important safety instructions... A-3 Important Information for New Zealand ... A-4 Important Safety Instructions... A-4 IMPORTANT-For Your Safety ...
  • Page 11 Machine Information ... C-40 Viewing the Serial Numbers ... C-40 Checking the Page Counters... C-40 Checking remaining life of parts ... C-41 Packing and shipping the machine ... C-41 Optional accessories Optional accessories and supplies ... D-1 Lower tray unit (LT-27CL)... D-1 SO-DIMM...

  • Page 12: Section I - General

    Section I 1. General Information 2. Loading paper and documents 3. Setup 4. Security features SECTION I GENERAL General...

  • Page 13: General Information

    General Information Using this Guide Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

  • Page 14: How To Access The Complete User's Guide

    1 - 2 Note If this window does not appear, use ® Windows Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. Click Documentation. Click the documentation you want to read. • Quick Setup Guide: Setup and Software Installation Instructions •...

  • Page 15: To View Documentation (For Macintosh ® )

    To view Documentation ® (For Macintosh ® Turn on your Macintosh . Insert the Brother CD-ROM labelled Macintosh into your CD-ROM drive. The following window will appear. (Mac OS Double-click the Documentation icon. The select Language screen appears, double-click your language.

  • Page 16: Control Panel Overview

    Chapter 1 Control panel overview One-Touch Keys These 8 keys give you instant access to 16 previously stored numbers. Shift To access One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key. Copy keys (Temporary settings): Enlarge/Reduce Lets you reduce or enlarge copies depending upon the ratio you select.
  • Page 17 01/03 15:25 Fax Sleep Dial Pad Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone (not available in New Zealand).

  • Page 18: About Fax Machines

    Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not...

  • Page 19: Loading Paper And Documents

    Loading paper and documents Acceptable paper and other media Recommended paper The recommended paper for this machine is: Xerox 4200, Hammermill Laserprint NEUSIEDLER Colour Copy 90 gsm or equivalent ■ To get the best output quality and to avoid any damage, use smooth white paper. ■...
  • Page 20 Chapter 2 Paper capacity of the paper trays Paper size Number of sheets Plain paper Thick/Thicker paper Transparencies Labels Envelopes * H/H = High temperature/High humidity Recommended paper specifications The following paper specifications are suitable for this machine. Basis weight (gsm) Thickness (µm) Roughness (sec.) Stiffness (cm...

  • Page 21: Handling And Using Special Paper

    ■ that is designed for inkjet printing If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. 2 - 3...
  • Page 22 Envelopes can be fed from Tray 1 only. Note Brother will not recommend a particular envelope because envelope manufacturers may change the envelope specifications. You are responsible for the quality and performance of the envelopes you use.
  • Page 23 Figure 3 If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Figure 2 Loading paper and documents...
  • Page 24 Avoid feeding labels with the carrier sheet exposed because your machine will be damaged. ■ When feeding transparencies, use the recommended type for laser machines. For detailed information on the specification of the proper transparencies to purchase, call your dealer or Brother Customer Service.

  • Page 25: Printable Area

    Printable area The edges of the paper that cannot be printed on are shown below. Portrait For all available paper sizes 4.2 mm 4.2 mm 4.2 mm 4.2 mm Landscape For all available paper sizes 4.2 mm 4.2 mm 4.2 mm 4.2 mm Note We recommend that you do not print within...

  • Page 26: Loading Paper And Envelopes

    Chapter 2 Loading paper and envelopes The machine can feed paper from the standard paper tray or the optional lower tray. When you put paper into the paper tray, note the following: ■ If you are loading Letter, A4 or Executive size paper the machine will automatically detect the paper size.
  • Page 27 Fan the stack of paper well to avoid paper jams and mis-feeds. Put paper in the paper tray. PAPE R ENV ELOP E LABE L CAR DSTO CK TRAN SPAR ENCY Put the paper tray firmly back in the machine and unfold the output paper tray support flap before you use the machine.

  • Page 28: Loading Documents

    Chapter 2 Loading documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF (automatic document feeder) The ADF can hold up to 35 pages and feeds each sheet individually.

  • Page 29: Using The Scanner Glass

    Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Documents can be up to 215.9 mm wide and 297 mm long. Note To use the scanner glass, the ADF must be empty.

  • Page 30: Setup

    Setup Date and Time When the machine is not in use it will display the date and time. If you set up the Station ID, the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.

  • Page 31: Station Id

    Station ID You should store your name or company name and fax number so they print on all fax pages you send. It is important that you enter the fax number in the internationally standardised format, i.e. in accordance with the following strict sequence: Press Menu/Set, 0, 3.

  • Page 32: Connecting An External Or Extension Telephone

    Chapter 3 Connecting an external or extension telephone You can connect a separate telephone to your machine as shown in the diagram below. (Example for Australia) When you are using an external or extension phone, the LCD shows Telephone . 3 - 3 Connecting an external telephone answering device...
  • Page 33 Improper Setup Do not connect a TAD elsewhere on the same phone line. (Example for Australia) When the TAD answers a call, the LCD shows Telephone . Connections The external TAD must be connected as shown in the previous illustration. Set your external TAD to one or two rings.

  • Page 34: Ecology Features

    Chapter 3 Ecology features Toner Save You can conserve toner using this feature. When you set Toner Save to On , print appears lighter. The default setting is Off . Press Menu/Set, 1, 6, 1. Ecology 1.Toner Save Press ▲ or ▼ to select On (or Off ). Press Menu/Set.

  • Page 35: Mode Timer

    Mode Timer The machine has three temporary mode keys on the control panel: Fax, Scan and Copy. You can change the number of seconds or minutes the machine takes after the last Scan or Copy operation before it returns to Fax mode.

  • Page 36: Paper Size

    Chapter 3 Paper Size In the standard paper tray, you can use seven sizes of paper for printing copies: Letter, A4, B5, JISB5, Executive, Com10 and DL and two sizes for printing faxes: Letter and A4. The machine automatically detects A4, Letter and Executive paper size that is in the paper tray.

  • Page 37: Beeper Volume

    Beeper Volume You can change the beeper volume. The default setting is Med . When the beeper is on, the machine will beep when you press a key, make a mistake, or after you have sent or received a fax. Press Menu/Set, 1, 4, 2.

  • Page 38: Security Features

    If you have already set the password, you will not need to set it, again. ■ If you forget the Setting Lock password, please call your Brother dealer for service. Press Menu/Set, 1, 8, 2. Security 2.Setting Lock Enter a four-digit number for the password.

  • Page 39: Changing The Setting Lock Password

    Changing the Setting Lock password Press Menu/Set, 1, 8, 2. Press ▲ or ▼ to select Set Password . Press Menu/Set. Enter the registered four-digit password. Press Menu/Set. Enter a four-digit number for the new password. Press Menu/Set. If the LCD shows Verify: , re-enter the new password.

  • Page 40: Memory Security

    ■ If you have already set the password, you will not need to set it, again. ■ If you forget the Memory Security password, please call your Brother dealer for service. Press Menu/Set, 1, 8, 1. Security 1.Mem Security Enter a four-digit number for the password.

  • Page 41: Changing The Memory Security Password

    Changing the Memory Security password Press Menu/Set, 1, 8, 1. Press ▲ or ▼ to select Set Password . Press Menu/Set. Enter the registered four-digit password. Press Menu/Set. Enter a four-digit number for the new password. Press Menu/Set. If the LCD shows Verify: , re-enter the new password.

  • Page 42: Section Ii - Fax & Telephone

    Section II 5. Sending a fax 6. Receiving a fax 7. Dialling and phone options 8. Remote Fax Options (Monochrome only) 9. Printing reports 10. Polling SECTION II FAX & TELEPHONE Fax & Telephone...

  • Page 43: Sending A Fax

    Sending a fax How to Fax Entering Fax mode Before sending faxes or changing fax send or receiving settings, make sure illuminated in blue. If it is not, press (Fax) to enter Fax mode. The default setting is Fax mode. Sending a fax automatically from the ADF This is the easiest way to send a fax.

  • Page 44: Colour Fax Transmission

    Chapter 5 To send more than one page, press 1 and go to Step 5. Next Page? 1.Yes 2.No(Send) —OR— To send a single page, press 2 (or press Mono Start again). The machine starts sending the document. Place the next page on the scanner glass.

  • Page 45: Sending A Fax Manually

    Sending a fax manually Manual transmission Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. If it is not illuminated in blue, press (Fax). Load your document. Pick up the handset of the external phone and listen for a dial tone.

  • Page 46: Additional Sending Operations

    Chapter 5 Note ■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 266 different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting.

  • Page 47: Contrast

    Contrast If your document is very light or very dark, you may want to change the contrast. For most documents the default setting 'Auto' can be used. It automatically chooses the suitable contrast for your document. Use Light to send a light document. Use Dark to send a dark document.

  • Page 48: Real Time Transmission

    Chapter 5 Real Time Transmission When you are sending a fax, the machine will scan the document into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending. If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off ).

  • Page 49: Overseas Mode

    Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

  • Page 50: Delayed Batch Transmission (Monochrome Only)

    Chapter 5 Delayed Batch Transmission (Monochrome only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

  • Page 51: Composing The Electronic Cover Page (Monochrome Only)

    Composing the electronic Cover Page (Monochrome only) When you send a monochrome fax, you can send a cover page with your fax message. The Cover Page is sent to the receiving party’s machine. Your Cover Page includes the name or number stored in the One-Touch or Speed-Dial memory.
  • Page 52 Chapter 5 Press ▲ or ▼ to select one of the standard or your own comments. Press Menu/Set. Enter two digits to show the number of pages you are sending. Press Menu/Set. (For example, press 0 2 for 2 pages or enter 0 0 to leave the number of pages blank.

  • Page 53: Receiving A Fax

    Receiving a fax Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. How it works The machine automatically Fax Only answers every call as a fax. (automatic receive) The machine controls the Fax/Tel line and automatically...

  • Page 54: Fax Receive Settings

    Chapter 6 To select or change your Receive Mode Press Menu/Set, 0, 1. Initial Setup 1.Receive Mode Press ▲ or ▼ to select Fax Only , Fax/Tel , External TAD or Manual . Press Menu/Set. Press Stop/Exit. Current Receive Mode 12/10 11:53 Fax : Fax Only F/T : Fax/Tel...

  • Page 55: F/T Ring Time (Fax/Tel Mode Only)

    F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel , you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine receives the fax.) This pseudo/double-ring happens after the initial ringing from the phone company.

  • Page 56: Printing A Reduced Incoming Fax (Auto Reduction)

    Chapter 6 Printing a reduced incoming fax (Auto Reduction) If you choose On , the machine automatically reduces an incoming fax to fit on one page of Letter or A4 size paper. The machine calculates the reduction ratio by using the page size of the document and size of the paper in your tray.

  • Page 57: Changing The Remote Codes

    Changing the remote codes Remote activation lets you send commands to your machine from an extension or external phone. To use Remote Activation, you must turn on the remote codes. The preset Fax Receive Code is 51 ( 91 for New Zealand).

  • Page 58: Additional Receiving Operations

    Chapter 6 Additional receiving operations Printing a fax from the memory If you have selected Fax Storage (Menu/Set, 2, 5, 1), you can still print a fax from the memory when you are at your machine. (See Fax Storage on page 8-1.) Press Menu/Set, 2, 5, 3.

  • Page 59: Using A Cordless External Handset

    Receiving a fax Using a cordless external handset If the base unit of the cordless telephone is connected to the line cord socket (see diagram on Connecting an external or extension telephone on page 3-3) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

  • Page 60: Dialling And Phone Options

    Dialling and phone options How to dial You can dial in any of the following ways. Manual dialling Press all of the digits of the fax number. One-Touch Dialling Press the One-Touch key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-3.) Note To dial One-Touch numbers 9 to 16 hold...

  • Page 61: Search

    Search You can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the navigation keys to search. (See Storing One-Touch Dial numbers on page 7-3 and Storing Speed-Dial numbers on page 7-4.) To search numerically To search alphabetically*...

  • Page 62: Storing Numbers

    Chapter 7 Storing numbers You can set up your machine to do following types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.

  • Page 63: Storing Speed-Dial Numbers

    Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, #, the three-digit number, and Mono Start or Colour Start). The machine can store 200 Speed-Dial numbers. Press Menu/Set, 2, 3, 2.

  • Page 64: Setting Up Groups For Broadcasting

    Chapter 7 Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Mono Start or Search/Speed Dial, #, the three-digit location and Mono Start.

  • Page 65: Access Codes And Credit Card Numbers

    Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers.
  • Page 66 Chapter 7 What is the Advantage of using ® ® ® Telstra FaxStream Duet ® ® Using Telstra FaxStream Duet efficient way to receive both fax and telephone calls on the same line. When the voice call comes in, all phones (extension and external) and the fax machine will ring to alert you to pick it up.

  • Page 67: Caller Id (Caller Identification)

    Registering the Distinctive Ring pattern Very important! After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself.

  • Page 68: How Does The Caller Id Work

    Chapter 7 How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the display shows you the caller’s phone number or name if the name has stored in the One-Touch and Speed-Dial.

  • Page 69: Telephone Service For New Zealand

    Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.

  • Page 70: Caller Id (Caller Identification)

    Chapter 7 How to Turn FaxAbility OFF or ON The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat Steps 1-3; Step 2 is where you can select either On or Off . Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions.

  • Page 71: How Does The Caller Id Work

    How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the display shows you the caller’s phone number and name if available. Once you pick up the handset, the caller’s ID disappears.

  • Page 72: Telephone Service For Some Countries

    Chapter 7 Telephone Service for Some Countries Distinctive Ringing (For Singapore and Hong Kong) This machine feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you will know which phone number is ringing.

  • Page 73: Caller Id (For Singapore And Hong Kong)

    Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See To select or change your Receive Mode on page 6-2.) Caller ID (For Singapore and Hong Kong) The Caller ID feature of this machine lets you use the Caller ID subscriber service offered...

  • Page 74: Remote Fax Options (Monochrome Only)

    Remote Fax Options (Monochrome only) Note ■ You can only use one remote fax option at a time: Fax Forwarding—OR—Fax Storage —OR—PC FAX Receive—OR—Off.) ■ If you change the remote fax option and received faxes are left in your machine’s memory, an LCD message will appear.

  • Page 75: Pc Fax Receive (Including When The Pc Is Turned Off)

    PC Fax Receive (including when the PC is turned off) If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

  • Page 76: Changing Remote Fax Options

    Chapter 8 Changing Remote Fax Options If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message: Erase All Doc? 1.Yes 2.No —OR— Print All Fax? 1.Yes 2.No ■...

  • Page 77: Remote Retrieval

    Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages stored in the memory. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.

  • Page 78: Remote Commands

    Chapter 8 Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by give two short beeps and you must enter a remote command. Remote commands Change the Fax Forwarding or Fax Storage settings...

  • Page 79: Retrieving Fax Messages

    Retrieving fax messages You can call your machine from any touch tone phone and have your fax messages sent to a fax machine. Dial your fax number. When your machine answers, during a period of silence enter your Remote Access Code (3 digits followed by you hear one long beep, you have messages.

  • Page 80: Printing Reports

    Printing reports Fax reports Fax reports (transmission verification and fax journal) can be either printed automatically or manually. Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).

  • Page 81: Additional Reports

    6.Network Config Lists your Network settings. 7.Order Form You can print an accessories order form to fill out and send to your Brother dealer. How to print a report Press Menu/Set, 5. Press ▲ or ▼ to select the report you want.

  • Page 82: Polling

    You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive the stored fax must enter the polling secure code. You need to make sure you are using the same secure code as the other party.

  • Page 83: Setup To Receive Delayed Polling

    Setup to receive delayed polling You can set the machine to begin Polling Receive at a later time. If it is not illuminated in blue, press (Fax). Press Menu/Set, 2, 1, 8. Setup Receive 8.Polling RX Press ▲ or ▼ to select Timer . Press Menu/Set.

  • Page 84: Polled Transmit

    Chapter 10 Press Mono Start or Colour Start. The machine polls each number or group in turn for a document. Note To cancel all sequential polling receive jobs, press Menu/Set, 2, 6. (See Checking job status and cancelling a waiting job on page 5-8.) To stop Sequential Polling in progress Press Menu/Set, 2, 6.

  • Page 85: Setup For Polled Transmit With Secure Code (Monochrome Only)

    Cancelling a Job menu setting. (See Checking job status and cancelling a waiting job on page 5-8.) ■ You can use Secure Polling only with another Brother fax machine. Polling 10 - 4...

  • Page 86: Section Iii - Copy

    Section III Copy 11. Making copies SECTION III COPY...

  • Page 87: Making Copies

    ‘ Making copies How to copy You can use your machine as a copier, making up to 99 copies at a time. Entering Copy mode Before making copies, make sure that (Copy) is illuminated in blue. If it is not, press (Copy) to enter Copy mode.

  • Page 88: Making Multiple Copies

    Chapter 11 Making multiple copies Press (Copy) to illuminate it in blue. Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Mono Start or Colour Start. Note To sort the copies, press Options and ▲ or ▼ to select Stack/Sort .

  • Page 89: Copy Options

    Copy options When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options keys. You can use different combinations. Copy Options keys Note ■ The machine returns to its default settings after 60 seconds, or if you or the Mode Timer return the machine to Fax mode.

  • Page 90: Enlarging Or Reducing The Image Copied

    Chapter 11 Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press 100% Enlarge/Reduce 104% EXE→ LTR 141% A5→ A4 200% Custom(25-400%) 78% LGL→ LTR 83% LGL→...

  • Page 91: Making N In 1 Copies Or A Poster

    Making N in 1 copies or a poster (Page Layout) You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. It is also possible to create a poster.
  • Page 92 Chapter 11 When using the ADF, insert document face up in the direction and sequence shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) When using the scanner glass, place each page face down in the direction and sequence shown below.

  • Page 93: Sorting Copies Using The Adf

    Sorting copies using the ADF You can sort multiple copies. Pages will be stacked in the order (1, 2, 3), and so on. Press (Copy) to illuminate it in blue. Load your document. Use the dial pad to enter the number of copies you want (up to 99).
  • Page 94 Chapter 11 Contrast You can adjust copy contrast to make copies with more or less contrast. Press (Copy) to illuminate it in blue. Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Options and ▲...

  • Page 95: Out Of Memory Message

    Out of Memory message If the memory becomes full while you are making copies, the LCD message will guide you through the next step. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start or Colour Start to copy the pages scanned so far, or to press Stop/Exit to cancel the operation.

  • Page 96: Section Iv - Software And Network Features

    , see Chapter 5 in the Software User’s Guide on the CD-ROM.) ® (For Macintosh , see Chapter 11 in the Software User’s Guide on the CD-ROM.) ■ Brother PC-FAX software ® (For Windows , see Chapter 6 in the Software User’s Guide on the CD-ROM.) ®...

  • Page 97: Section V Appendices

    Section V Appendices A. Important information B. Menu and Features C. Troubleshooting and routine maintenance D. Optional accessories E. Specifications F. Glossary SECTION V APPENDICES...

  • Page 98: Important Information

    Important information For your safety To ensure safe operation the supplied three-pin plug must be inserted only into a standard three-pin electrical socket that is effectively grounded through the normal household wiring. The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe.

  • Page 99: Lan Connection

    The purpose of the International E Program is to promote the development and popularization of energy-efficient office equipment. ® As an E Partner, Brother Industries, NERGY Ltd. has determined that this product meets the ® guidelines for energy efficiency. NERGY...

  • Page 100: Important Safety Instructions

    Chapter A Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall socket before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners.

  • Page 101: Important Information For New Zealand

    Important Information for New Zealand Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass.

  • Page 102: Important-For Your Safety

    Chapter A Do not place anything on top of the power cord including this machine. Do not allow the power cord to be stepped on. Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of received faxes.

  • Page 103: Important Information For Some Countries

    Please refer all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has been included for your convenience, or you may contact the Brother Dealer for Service. A - 6...
  • Page 104 This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages.

  • Page 105: Choosing A Location

    Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10°C and 32.5°C and the humidity is between 20% to 80% (without condensation).

  • Page 106: To Use The Machine Safely

    Chapter A To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.
  • Page 107 ■ If the machine becomes hot, blows smoke, or generates obscure odor, immediately turn off the power switch and unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service. ■ If metal objects, water or other liquids get inside the machine, immediately turn off the power switch and unplug the machine from the electrical socket.
  • Page 108 Chapter A WARNING ■ This machine is heavy and weighs approximately 34.5 kg. To prevent injuries, use at least two people to lift the machine. Be careful not to trap your fingers when you set the machine back down. ■ When you lift the machine make sure you use the handholds at the bottom four corners of the machine.

  • Page 109: Trademarks

    Important information Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2004-2005 Brother Industries, Ltd. All rights reserved.

  • Page 110: Menu And Features

    Menu and Features On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.

  • Page 111: Navigation Keys

    Navigation keys Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level or forward to the next menu level Exit the menu Menu and Features You can access the menu mode by pressing Menu/Set.

  • Page 112: Menu Table

    Chapter B Menu Table Select & Set Main Menu Submenu 1. General 1. Mode Timer Setup 2. Paper Type 3. Small Paper 4. Volume Note The factory settings are shown in Bold. B - 3 Select & Set Menu Selections Options —...
  • Page 113 Select & Set Main Menu Submenu 1. General 5. Clock Setup Change (Continued) 6. Ecology 7. LCD Contrast 8. Security 9. Tray Use: Copy (This setting only appears when you have the optional tray #2.) 0. Tray Use: (This setting only appears when you have the optional tray #2.)
  • Page 114 Chapter B Select & Set Main Menu Submenu 2. Fax 1. Setup Receive (In Fax mode only) Note The factory settings are shown in Bold. B - 5 Select & Set Menu Selections Options 1. Ring Delay 02-10(02) (Example for Australia) 2.
  • Page 115 Select & Set Main Menu Submenu 2. Fax 2. Setup Send (Continued) (In Fax mode only) Note The factory settings are shown in Bold. Select & Set Menu Selections Options 1. Contrast Auto Light Dark 2. Fax Standard Fine Resolution S.Fine Photo —...
  • Page 116 Chapter B Select & Set Main Menu Submenu 2. Fax 3. Set Quick-Dial (Continued) 4. Report Setting 5. Remote Fax (Backup print for Fax Forward/PC Fax Receive) Note The factory settings are shown in Bold. B - 7 Select & Set Menu Selections Options —...
  • Page 117 Select & Set Main Menu Submenu 2. Fax 6. Remaining Jobs (Continued) 0. Miscellaneous 1. Compatibility High 3. Copy 1. Quality 2. Brightness 3. Contrast Note The factory settings are shown in Bold. Select & Set Menu Selections Options — —...
  • Page 118 Chapter B Select & Set Main Menu Submenu 3. Copy 4. Color Adjust (Continued) 4. Printer 1. Emulation 2. Print Options 3. Reset Printer 4. Calibration 5. Print 1. XMIT Verify Reports 2. Help List 3. Quick-Dial 4. Fax Journal 5.
  • Page 119 Select & Set Main Menu Submenu 6. LAN 1. Setup TCP/IP Note The factory settings are shown in Bold. Select & Set Menu Selections Options 1. BOOT Method Auto Static RARP BOOTP DHCP 2. IP Address [000-255]. [000-255]. [000-255]. [000-255] 3.
  • Page 120 Chapter B Select & Set Main Menu Submenu 6. LAN 2. Setup Internet (Continued) 3. Setup Mail Note The factory settings are shown in Bold. B - 11 Select & Set Menu Selections Options (60 characters) 1. Mail Address 2. SMTP Server [000-255].
  • Page 121 Select & Set Main Menu Submenu 6. LAN 4. Setup Mail (Continued) 5. Setup Relay 6. Setup Misc. 7. Scan to E-mail 0. Factory Reset Note The factory settings are shown in Bold. Select & Set Menu Selections Options — 1.
  • Page 122 Chapter B Select & Set Main Menu Submenu 7. Machine 1. Serial No. Info. 2. Page Counter 3. Parts Life 4. Reset Menu 0. Initial 1. Receive Setup Mode 2. Date/Time 3. Station ID 4. Tone/Pulse (not available in New Zealand) 5.

  • Page 123: Copy Options Key

    Copy options key Use the Options key to quickly set the following copy settings temporarily for the next copy. After you choose your setting by pressing Menu/Set, the LCD shows Set temporarily . Press Mono Start or Colour Start when you have finished choosing settings. Press Menu Selections select...

  • Page 124: Entering Text

    Chapter B Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most number keys have three or four letters printed above the keys. The keys for 0, # and not have printed letters because they are used for special characters.

  • Page 125: Troubleshooting And Routine Maintenance

    As with any sophisticated office product, errors may occur. If this happens, your machine identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. If you need more help, the Brother Solutions Center offers latest FAQs and troubleshooting tips.
  • Page 126 Chapter C ERROR MESSAGES ERROR MESSAGE CAUSE The machine is set to Distinctive Ring DR Mode in Use mode. You can not change the Receive Mode from Manual to another mode. The waste toner pack is nearly full. Near Waste Toner The fusing unit was not detected.
  • Page 127 Waste Toner Full Troubleshooting and routine maintenance ACTION See Paper jams on page C-6. Call your Brother dealer or Brother Customer Service to replace the 120K kit. Replace the fusing unit. (See Replacing the fusing unit on page C-36.) Replace the OPC belt cartridge. (See Replace OPC belt cartridge message on page C-33.)
  • Page 128 Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC Fax Receiving on the PC. (For details about PC Fax Receive, see Brother PC-FAX software in the Software User’s Guide on the CD-ROM.) Make sure you have set PC Fax Receive on the machine.

  • Page 129: Document Jams

    Document jams If the document is jammed, follow the steps below. Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed. Open the ADF cover. Pull the jammed document out to the left.

  • Page 130: Paper Jams

    Chapter C Paper jams If paper jams inside the machine, the machine will stop. One of the following LCD messages will appear to tell you where to find the jammed paper. Paper Jam A1 Paper jam in the standard paper tray (TRAY1) Paper Jam A2 Paper jam in the optional lower tray (TRAY2) Paper Jam B...

  • Page 131: Paper Jam A1 / Paper Jam A2 (Paper Jam In The Paper Tray

    CAUTION ■ Do not touch the toner surface of the jammed paper. It might stain your hands or clothes. ■ Remove the jammed paper carefully to prevent spreading toner. ■ Take care not to stain your hands and clothes. Wash toner stains immediately with cold water.

  • Page 132: Paper Jam B (Paper Jammed Inside The Machine

    Chapter C Paper Jam B (paper jammed inside the machine) Paper Jam B If paper is jammed inside the machine, follow these steps. WARNING These paper jams are near the fusing roller, which is extremely hot during operation. Remove the paper carefully.

  • Page 133: Paper Jam C (Paper Jam Where The Paper Comes Out Of The Machine

    Paper Jam C (paper jam where the paper comes out of the machine) Paper Jam C If paper has passed behind the back cover and there is a paper jam where the paper comes out, follow the steps below: Open the back cover and release the fusing unit pressure release levers.

  • Page 134: If You Are Having Difficulty With Your Machine

    If you think there is a problem with the way your faxes look, make a copy first. If the copy looks good, the problem is probably not your machine. Check the chart below and follow the troubleshooting tips. The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. DIFFICULTY...
  • Page 135 For Example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother’s ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
  • Page 136 I print them. Scanning Difficulties TWAIN errors appear while Make sure the Brother TWAIN driver is selected as the primary source. In scanning. PaperPort C - 12 Replacing a toner cartridge on page C-29 and Replacing the OPC belt cartridge (OP-4CL) on page C-33.)
  • Page 137 When using ATM fonts, some If you are using Windows characters are missing or some menu. Select the properties of the ‘Brother MFC-9420CN’. Click ‘Spool Setting’ on characters are printed in their the ‘Details’ tab. Select ‘RAW’ from ‘Spool Data Format.’...
  • Page 138 Firewall setting on your PC may be rejecting the ® XP SP2 users.> Make sure that Windows Firewall on the ’Basic’ tab is set to On. click OK. ® XP SP1 users, please go to the Brother Solutions Center. ® user> ® users>...

  • Page 139: Improving The Print Quality

    Improving the print quality If you are having problems with print quality, please do a test print first (Menu/Set, 4, 2, 3). If the problem appears on the printout, then match it to one of the examples below and follow the recommendation.
  • Page 140 Chapter C Examples of poor print quality Recommendation ■ Coloured streaks or bands down the page ■ ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ■...
  • Page 141 Examples of poor print quality Recommendation ■ Toner scatter or toner stain ■ ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ■ The colour of your printouts is not what you expected ■ ■ ■ ■ All one colour Replace the OPC belt cartridge.
  • Page 142 Chapter C Examples of poor print quality Recommendation ■ Missing image at edge ■ ■ ■ ■ Wrinkle ■ ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz. ■ ■ ■ ■ Mixed colour image ■ ■ ABCDEFGHIJKLMNOPQRSTUVWXYZ.

  • Page 143: Setting Dial Tone Detection

    Setting Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone.

  • Page 144: Routine Maintenance

    Chapter C Routine maintenance CAUTION If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water. We recommend cleaning the following parts of the machine every 20,000 printed pages or every 12 months: ■...

  • Page 145: Cleaning The Scanner Glass

    Wipe the outside of the machine with a soft cloth to remove dust. Remove any paper that is stuck inside the paper tray. Wipe the inside and the outside of the paper tray with a soft cloth to remove dust. Re-load the paper and put the paper tray firmly back in the machine.

  • Page 146: Cleaning To Prevent Paper Jams

    Chapter C Cleaning to prevent paper jams When you clean the inside of the machine, pay attention to the following: WARNING ■ The fusing unit and the parts around it are hot! Never touch the shaded areas shown below. ■ Be careful not to inhale the toner.
  • Page 147 WARNING ■ Be careful you do not break the actuator while cleaning the registration roller and paper pick-up roller. ■ Make sure you do not put too much pressure on the registration roller and paper pick-up roller. This could damage them and cause poor print quality.

  • Page 148: Cleaning The Laser Glass

    Chapter C Cleaning the laser glass Turn off the machine’s power switch. Unplug the telephone line cord first, and then unplug the power cord from the electrical socket. Open the scanner unit. Open the inside cover so that it latches under the scanner unit.
  • Page 149 Take all the toner cartridges out of the machine. Clean the surface of the laser unit with a dry soft, lint-free cloth. Open the laser glass cover. Clean the surface of the laser glass with a dry soft, lint-free cloth. Troubleshooting and routine maintenance WARNING Do not use volatile liquids such as thinner...

  • Page 150: Replacing The Consumable Items

    Chapter C Replacing the consumable items You will need to replace the following consumable items regularly. When the time comes to replace consumable items, the following messages will appear on the LCD. The machine will stop printing when the following maintenance messages appear on the LCD. LCD messages Consumable item to replace...
  • Page 151 How to replace Order 12,000 Images See C-31. 60,000 images See C-33. (Continuously printed) 60,000 pages See C-35. 120,000 pages Call your Brother dealer or Brother Customer Service to replace the 120K kit. Call your dealer or Brother Customer Service to...

  • Page 152: Toner Cartridges

    Chapter C Note ■ Discard the used consumable item according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office. Be sure to re-seal the consumable item tightly so that the material inside does not spill. ■...
  • Page 153 Do not put the toner cartridge into a fire. It could explode. Troubleshooting and routine maintenance CAUTION ■ Brother machines are designed to work with toner of a particular specification and will work to a level of optimum performance when used with genuine Brother branded toner cartridges.
  • Page 154 Chapter C How to replace a toner cartridge Open the front cover of the machine. Pull out the used toner cartridge. Take the new toner cartridge out of the box. CAUTION Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe or wash it off with cold water.

  • Page 155: Waste Toner Pack

    Put in the new toner cartridge by positioning it in the guide. Slide it gently into the machine. Do not try to push or lock the new toner cartridge in; it must rest loosely in the guide rails and will automatically be positioned properly when the front cover is closed.
  • Page 156 Chapter C Replacing the waste toner pack CAUTION Handle the waste toner pack carefully. If toner scatters on your hands or clothes, immediately wipe or wash it off with cold water. Open the front cover of the machine. Remove the waste toner pack from the holder at the lower right hand side of the machine.

  • Page 157: Opc Belt Cartridge

    OPC belt cartridge Replace OPC belt cartridge message When the OPC belt cartridge runs out, the following message appears on the LCD. When you see this message, you must replace the OPC belt cartridge: Replace OPC Belt WARNING ■ Do not touch the green film of the OPC belt cartridge.
  • Page 158 Chapter C Remove the OPC belt cartridge from the machine. Remove the tension release pins from both sides of the new OPC belt cartridge. Remove the protective sheet from the new OPC belt cartridge. Do not touch the green part of the OPC belt cartridge. C - 34 Put the new OPC belt cartridge into the machine guides with the flat side facing...

  • Page 159: Fusing Unit

    Reset the OPC Belt life counter Press Menu/Set, 7, 4. Press ▲ or ▼ to select OPC Belt and press Menu/Set. The confirmation message appears on the LCD. OPC Belt 1.Reset 2.Exit Press 1 to reset the life counter. —OR— Press 2 to cancel.
  • Page 160 Chapter C Replacing the fusing unit Turn off the machine’s power switch. To avoid injury, wait until the machine has cooled down sufficiently before you replace the fusing unit. Open the back cover (1) and the scanner unit (2) of the machine. To release the fusing unit from the machine, release the lock levers that are on both sides of the fusing unit.
  • Page 161 Secure the fusing unit with the two lock levers that are on both sides of the fusing unit. Move the fusing unit pressure release levers to the Set position. Close the scanner unit and the back cover. Turn the machine’s power switch back Troubleshooting and routine maintenance Reset the Fusing Unit life counter Press Menu/Set, 7, 4.

  • Page 162: Replacing The Transfer Belt Cleaner

    Chapter C Replacing the transfer belt cleaner CAUTION Both ends of the transfer belt cleaner roller consist of metal bearings that connect the bias element to the power supply. These must be connected properly when you install the transfer belt cleaner. Be sure to check how to connect them properly by looking at the old transfer belt cleaner before you begin replacement.

  • Page 163: Replacing The Transfer Roller

    Put the new transfer belt cleaner into the machine by gently placing the brass bearings into the guides, and then pushing the handle down until the bearings click into place. Make sure the transfer belt cleaner is free to move slightly upwards (rotating slightly around the bearings) in the housing after you have installed it.

  • Page 164: Machine Information

    Chapter C Put in the new transfer roller by holding the lock levers of the transfer roller and adjusting the angle of the transfer roller lever shafts (both sides) to match the transfer unit grooves. Put the transfer roller onto the shafts and place the roller onto the springs as shown below: Lock levers Transfer roller shaft...

  • Page 165: Checking Remaining Life Of Parts

    Checking remaining life of parts You can view the remaining life of these parts on the LCD. Press Menu/Set, 7, 3. Machine Info. 3.Parts Life Press ▲ or ▼ to select 1.OPC Belt Life , 2.Fuser Life , 3.120K Kit Life or 4.PF KIT2 Life .
  • Page 166 Chapter C Remove the OPC belt cartridge from the machine, place it in the original plastic bag. Open the front cover of the machine. Pull out all the toner cartridges and the waste toner pack from the machine. C - 42 To avoid any toner spills, plug the waste toner hole located at the bottom right inside of the machine with the supplied...
  • Page 167 Close the front cover, inside cover and scanner unit. Attach an original orange protective cover to each of the toner cartridges. Secure it with tape. Put each toner cartridge in a separate plastic bag. Put the toner cartridges and the OPC belt cartridge into the accessory box, and then close it.

  • Page 168: Optional Accessories

    Optional accessories Optional accessories and supplies Lower tray unit (LT-27CL) See Lower tray unit (LT-27CL) on page D-1. SO-DIMM memory See SO-DIMM on page D-3. Lower tray unit (LT-27CL) The lower tray unit (Tray 2) is an optional device that can hold up to 530 sheets of extra paper (80 gsm).
  • Page 169 Remove the protective parts and then put the paper tray back in the lower tray unit. Check the two alignment pins on the lower tray unit. Use two people to lift the machine and place it on top of the lower tray unit.

  • Page 170: So-Dimm

    Chapter D Putting paper in the lower tray unit After you have installed the lower paper tray, you can put paper in it the same way you put paper in the upper paper tray. Improper Setup Do not put transparencies, labels or envelopes in the paper tray of the optional lower tray unit.

  • Page 171: Installing Additional Memory

    ■ For more information, call the dealer you bought the machine from or Brother Customer Service. ■ For the latest information, visit the Brother Solutions Center at http://solutions.brother.com Installing additional memory Turn off the machine's power switch. Unplug first the telephone line cord from...
  • Page 172 Chapter D Hold the SO-DIMM with your fingers on the side edges and your thumb on the back edge. Align the notch on the SO-DIMM with the protrusions with the SO-DIMM slot. (Check that the locks on each side of the DIMM slot are open or facing outwards.) Press the SO-DIMM straight into the slot (press firmly).

  • Page 173: Specifications

    Specifications Product description General Memory Capacity ADF (Automatic Document Feeder) Paper Tray Printer Type Print Method LCD (Liquid Crystal Display) Power Source Power Consumption Dimensions E - 1 64 MB (expandable to 576 MB) Up to 35 pages 250 Sheets (80 gsm) Laser Electrophotography by semiconductor laser beam scanning 16 characters x 2 lines...

  • Page 174: Print Media

    Chapter E Weight Noise Temperature Humidity Print media Paper Input Paper Output For transparencies and labels, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid the possibility of smudging. Based on the Recommended paper on page 2-1. The number of pages will vary depending on the paper being used. E - 2 With OPC belt/Toner cartridges: 34.5 kg Operating:...

  • Page 175: Fax

    Memory Transmission Out of Paper Reception “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. “Pages” refers to the "ITU-T Test Chart #1" (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.

  • Page 176: Copy

    Multiple Copies Reduce/Enlarge Resolution Does not include the warm up time for the 1st printed page. Based on Brother standard pattern. (Stack Copy) Copy speeds vary with the complexity of the document. E - 4 Colour/Monochrome ADF Width: 147.3 to 215.9 mm ADF Height: 147.3 to 356 mm...

  • Page 177: Scanner

    Scanner Colour/Mono TWAIN Compliant WIA Compliant Colour Depth Resolution Document Size Scanning Width Grey Scale Maximum 1200 x 1200 dpi scanning with Windows Brother scanner utility) Colour/Monochrome ® Yes (Windows 98/98SE/Me/2000 Professional/XP/ ® Windows NT Workstation Version 4.0) ® ®...

  • Page 178: Printer

    ™ BR-Script 3 (PostScript Emulation) ® Windows 98/98SE/Me/2000 Professional/XP/ ® Windows NT Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability Brother Colour Driver ® ® for Mac OS 9.1 - 9.2/Mac OS X 10.2.4 or greater 600 x 600 dpi (Max.

  • Page 179: Computer Requirements

    90 MB 130 MB 256 MB 256 MB 150 MB 220 MB 512 MB 150 MB 220 MB 64 MB 80 MB 200 MB 160 MB For the latest driver updates, access the Brother Solutions Center at http://solutions.brother.com E - 7...

  • Page 180: Consumable Items

    Note Brother does not recommend the use of consumables other than genuine Brother consumables. Your machine warranty may not cover any damage arising from the use of non genuine Brother consumables. E - 8 Starter (Low Yield) Toner Cartridges Black: Approx.

  • Page 181: Network (Lan

    BRAdmin Professional is not supported in Mac OS ■ BRAdmin Light is available for Mac OS For more information, please visit the Brother Solutions Center (http://solutions.brother.com) Network Scanning is not available for Windows NT Dedicated “Scan” key and direct Network Scanning supported in Mac OS You can connect your machine to a network for the Internet FAX, Network Printing, Network Scanning and PC Fax Send.

  • Page 182: Glossary

    Distinctive Ring A subscriber service purchased from the telephone company that gives you another phone number on an existing phone line. The Brother machine uses the new number to simulate a dedicated fax line. Dual Access Your machine can scan outgoing faxes or...
  • Page 183 A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
  • Page 184 Chapter F OCR (optical character recognition) ® The bundled ScanSoft OmniPage ® ® Windows ) and Presto! PageManager ® (for Macintosh ) software applications convert an image of text to text that you can edit. One-Touch Keys on the machine’s control panel where you can store numbers for easy dialling.
  • Page 185 Super Fine resolution 203 x 392 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to your machine. Telephone Answer Code (for Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings.

  • Page 186: Index

    Index Access codes, storing and dialling ... 7-6 ADF (automatic document feeder) ... 2-10 ADF cover ... C-5 Answering machine (TAD) ... 3-3 connecting ... 3-4 ® ® Apple Macintosh See Software User’s Guide on the CD-ROM. Automatic fax receive ... 6-1 Fax Detect ...
  • Page 187 Not Registered ... 7-1, C-2 Out of Memory ... C-2 while scanning a document ... 11-9 Unable to Init..C-3 Unable to Print ... C-3 Unable to Scan ... C-3 Extension telephone, using ... 6-6 External telephone, connecting ... 3-3 Fax codes changing ...
  • Page 188 Maintenance, routine ... C-20 replacing fusing unit ... C-35 OPC belt cartridge ... C-33 toner cartridges ...C-28, C-29 transfer belt cleaner ... C-38 transfer roller ... C-39 waste toner pack ... C-31 Manual dialling ... 7-1 receive ... 6-1 Manual transmission ... 5-3 Memory adding SO-DIMM (option) ...
  • Page 189 setting up ... 7-3 using ... 7-1 Search ... 7-2 Speed-Dial changing ... 7-4 setting up ... 7-4 using ... 7-1 Receive Mode ... 6-1 External TAD ... 6-1 Fax Only ... 6-1 Fax/Tel ... 6-1 Manual ... 6-1 Redial/Pause key ...7-2, 7-3 Reducing copies ...

  • Page 190: Remote Retrieval Access Card

    Remote Retrieval Access card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of your machine’s Fax Forwarding, and Remote Retrieval features.
  • Page 191 Fold Fold H - 2...
  • Page 192 Contact Brother International (Aust) Pty Ltd for details about your nearest Authorised Warranty Centre or visit: www.brother.com.au. Support - For support for your Brother Product other than what you can resolve through the User Guide, Visit our website: www.brother.com.au or visit our Solutions website for FAQs (Frequently Asked Questions), Driver Updates &...
  • Page 193 Contact Brother International (NZ) Limited for details about your nearest Registered Warranty Service Agent or visit: www.brother.co.nz. Support - For support for your Brother Product other than what you can resolve through the User Guide, Visit our website: www.brother.co.nz or visit our Solutions website for FAQs (Frequently Asked Questions), Driver Updates &...
  • Page 194 Visit us on the World Wide Web This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. http://www.brother.com LF9339040 ARL/ASA/NZ...

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