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Visioneer Strobe XP 220 User Manual

Visioneer user's guide scanner xp 220
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  • Page 1 Visioneer ® Strobe XP 220 Scanner User's Guide for Windows...
  • Page 2 Visioneer ® Strobe XP 220 Scanner User’s Guide F O R W I N D O W S...
  • Page 3 Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies. Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement.

  • Page 4: Table Of Contents

    What’s in the Box ........1 The Visioneer Strobe XP 220 Scanner ......2 What You Need .
  • Page 5 Scanning with sPDF or nPDF and Searching for Text ..71 Creating a New Scan Configuration ......74 Scan Settings .
  • Page 6 Visioneer Strobe XP 220 Scanner Specifications ....159 Visioneer Strobe XP 220 Scanner Parts List ....160 Index .
  • Page 7 ABLE OF ONTENTS...

  • Page 8: Welcome

    Welcome Congratulations for purchasing your Visioneer Strobe XP 220 scanner. With your scanner, you can quickly scan color and black-and-white documents and place their electronic images on your computer. ’ S IN THE Please check the contents of the box to make sure that all parts are included.

  • Page 9: The Visioneer Strobe Xp 220 Scanner

    ISIONEER TROBE Scanner button Alignment arrow Paper return Scanner Button—If a OneTouch scan is in progress, pressing the button cancels the scan and the paper comes out of the scanner. If a OneTouch scan is not in progress, pressing the button opens the OneTouch 4.0 window so you can adjust the scanner settings.

  • Page 10: What You Need

    OCUMENTATION The following documentation is provided with the scanner: Quick Install Poster—Abbreviated installation instructions. ■ Visioneer Strobe XP 220 Scanner User’s Guide—On the Installation ■ CD; contains detailed information about installation, scanning, configuration, and maintenance. PaperPort User’s Guide—On the Installation CD; contains detailed ■...

  • Page 11: Installing

    If you already have a scanner connected to your computer, it is ■ recommended that you remove that scanner’s driver program prior to installing your Visioneer Strobe XP 220 scanner. While in some cases you can configure your computer to have another manufacturer’s scanner operational on your computer in...

  • Page 12: Step 1: Install The Software

    1: I NSTALL THE Note: You must install the software before connecting the scanner to your computer. Otherwise, the correct driver software for your scanner will not be installed and it may not work properly. To install the software: 1. Start Microsoft Windows and make sure no other applications are running.
  • Page 13 When the CD starts, the Visioneer Installation window opens automatically. 3. On the Main Menu, click Install Products. The next window lists the software that is available to install on your computer. 4. Select Nuance® PaperPort®, Scanner Driver, and OmniPage Pro.
  • Page 14 6. The Select Language window opens for the PaperPort software. Click the drop-down menu arrow and select the language you want to use. Click OK. The first PaperPort Installation window opens. 7. On the PaperPort Welcome window, click Next. Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version while retaining all of your previous PaperPort files.
  • Page 15 14. The Welcome to the OneTouch 4.0 Setup Wizard opens. 15. Click Next. 16. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation...
  • Page 16 17. Click Next. The next window lists the choices of the drivers that you can install for your scanner. 18. Select the option you want. Note: If your computer is running Windows XP or Vista, Microsoft’s Windows Image Acquisition (WIA) interface for scanning is always available, regardless of your selection on this window.
  • Page 17 Note: If you decide to change the scanner’s installed drivers later on, you must first uninstall the drivers the scanner is currently using. See the section “How to Install Another Driver” on page 150. 19. Click Next. During installation you will see this window asking you to select one of the images for your Color Space setting.
  • Page 18 21. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click on OK yet. Leave the window open and proceed to the next section, “Step 2: Connect the Power Supply and USB Cable” on page 12. Reminder: If your computer is running AntiVirus or AntiSpyware software, you may see messages asking you to allow installation.

  • Page 19: Step 2: Connect The Power Supply And Usb Cable

    2: C ONNECT THE You may now connect the scanner’s power supply and USB cable. The USB cable plugs into any available USB port on the computer. Check your computer’s manual for USB port locations. Note: You can connect the scanner to your computer while the computer is running.
  • Page 20 Attach the USB Y-Cable to the Power Supply and Connect the Computer The cable provided with the scanner is called a USB “Y-cable,” and you will need to connect it to the scanner, computer, and power supply. USB Y-Cable. Power Jack. Plugs into the power supply.
  • Page 21 The USB symbol, as seen in the above diagram, identifies the location of the USB port on your computer. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection. You can also connect the scanner to a USB hub.

  • Page 22: Step 3: Calibrate The Scanner

    3: C ALIBRATE THE 1. After the computer loads the appropriate software to run the scanner, the Found New Hardware Wizard window opens. 2. You will need the calibration page that you received with your scanner for the calibration process. The calibration page is in a plastic storage bag.
  • Page 23 5. The Calibration window opens. 6. Insert the calibration page into the page feed in the direction of the arrows on the page. The scanner grabs the page and feeds it through the scanner. The scanner will pass the page back and forth several times. Do not remove the page until calibration is finished.
  • Page 24 Note: If the page does not back out of the scanner, the calibration may not have finished properly. Remove the page and complete the installation of your scanner, then see the section, “Recalibrating and Cleaning Your Scanner” on page 141 to run the calibration again. 8.
  • Page 25 11. When you are certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window and click OK. 12. Now click Close on the Installation Complete window. Additional windows may briefly appear as the software installation process continues.
  • Page 26 that may be installed, please see the Scanner Readme file on the CD. See the section “View the User Guides” on page 22 to open the Readme file. 13. If you also selected the full OmniPage Pro software for installation, a window then tells you to insert the second CD to install it.

  • Page 27: Additional Applications For Your Scanner

    XP 220 S ’ ISIONEER TROBE CANNER UIDE DDITIONAL PPLICATIONS FOR CANNER Your scanner includes free, additional applications on the installation To install the additional applications: 1. Return to the Main Menu and click Install Products again. 2. Select the additional applications you want to install.
  • Page 28 PhotoImpression works with digital photos directly from a camera, as well as photos scanned with your Visioneer Strobe XP 220 scanner. X1 Enterprise Client is software you use to search for desktop ■...

  • Page 29: View The User Guides

    The Installation CD also contains User Guides for your scanner and for all the software you received with it. To view the user guides: 1. On the Main Menu, click User Guides. 2. The Visioneer User Guides window opens. Use this window to view and save the User Guides you want.
  • Page 30 Acrobat Reader. Use the Acrobat Reader Save command to save that User Guide on your computer. 4. Return to the Visioneer User Guides window and repeat the process to open, view, and save the other User Guides you want. The Scanner Readme file has late-breaking news about your scanner.

  • Page 31: Register Your Scanner

    EGISTER CANNER Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the OneTouch icon in the Windows Notification Area (at the bottom right corner of the screen).

  • Page 32: Scanning

    Scanning You have several different scanning options with your Visioneer Strobe XP 220 scanner. Each method scans equally well, so use the one appropriate for the item you are scanning. OneTouch—Your scanner uses Visioneer’s AutoLaunch technology ■ that senses when a document is inserted into the page feed and starts the scanning.

  • Page 33: Scanning Basics

    CANNING ASICS CAN A OCUMENT Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner.

  • Page 34: Paper Return Options

    APER ETURN PTIONS The position of the Paper Return determines the path of the scanned document. You can set the paper return to feed the document back towards you, or straight through the scanner. To have the scanned document returned back towards you, move the ■...

  • Page 35: Scan A Photo

    CAN A HOTO The photo sleeve you received with your scanner is for scanning photographs. To scan a photo using the photo sleeve: 1. Separate the clear plastic sleeve from the paper backing and slide the photo into the sleeve so it fits snugly at the corners. 2.

  • Page 36: Scan Using Onetouch

    SING OUCH 1. Align the document between the alignment arrows and insert it, face up, into the page feed slot. 2. The AutoLaunch technology senses that a document is inserted into the page feed and starts the scanning. The scanner rollers will grab the top edge of the paper and begin to scan and feed the document through the scanner.

  • Page 37: Check Or Change Scan Settings Before Scanning

    HECK OR HANGE ETTINGS Press the button on the side of the scanner. The OneTouch Panel opens with the description of the current settings for the scanner. The icon indicates the Destination Application, in this case PaperPort. The text shows the current settings for scanning.

  • Page 38: The Onetouch Panel

    OUCH ANEL Use the OneTouch Panel when you want to change the scan settings or reset the scanner’s hardware properties. If AutoLaunch is off, you can also scan from the OneTouch Panel. See the section, “Scan from OneTouch when AutoLaunch is Off ” on page 158. 1.

  • Page 39: The Onetouch Properties Window

    Note: Some of the options on the OneTouch Properties Window (and other OneTouch windows and dialog boxes) may be “grayed out” and are not available. Grayed out options are not appropriate for your Visioneer Strobe XP 220 scanner. OUCH ROPERTIES Press the button on the side of the scanner.
  • Page 40 The settings on the OneTouch Properties window are: Select Destination—The list of Destination Applications that can open to display the scanned image. To configure the list of available applications, click the Options tab at the top of the dialog box and select the desired options.
  • Page 41 Select Format—A set of file formats for the scanned image. The formats are based on the type of Destination Application you select. This example shows the formats that apply to Microsoft Outlook. The icon names indicate their file types. See “Selecting Format Options”...

  • Page 42: Selecting Options For The Onetouch Properties Window

    ELECTING PTIONS FOR THE The OneTouch Options determine the types of Destination Applications available on the window, as well as the location of the files of your scanned items. To select options: 1. Open the OneTouch Properties window and click the Options tab. Options tab.
  • Page 43 Select Destinations—Select this option to individually choose the types of applications to include in the list of Destination Applications. Check the boxes for the type of application to include. Document Management includes PaperPort and other ■ applications for processing and keeping track of your scanned documents.
  • Page 44 OUCH ROPERTIES INDOW Create copies of scanned documents—Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it. In those cases you may want an additional, permanent copy saved on your hard drive. For example, if you scan a picture to an email application, the scanned image is saved as a temporary file, then attached to the email, and the email is sent.
  • Page 45 The following example shows the folders when the selections are Group items by type and Group items by month. 4. Click Apply and then click the PaperIn tab to see the new settings on the OneTouch Properties window. 5. Click OK to save the options and close the window.

  • Page 46: Selecting New Onetouch Scan Settings

    ELECTING The OneTouch settings consist of a Destination Application, a Scan Configuration, and a Document Format. The OneTouch Properties window is where you select these three elements. Select a software application as the destination to send scanned documents. To select new settings for the scanner: 1.
  • Page 47 2. From the Select Configuration list, select a scan configuration. To scan in color, select one of the configurations indicated by the small color icon, such as the Color Document configuration. To create your own scan configurations see “Creating a New Scan Configuration”...

  • Page 48: Setting Destination Application Properties

    ETTING ESTINATION PPLICATION The different types of Destination Applications have various properties that you can select. 1. On the OneTouch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button. A OneTouch 4.0 Link Properties dialog box opens for the type of Destination Application you selected, and the available options are for that type of application.
  • Page 49 APER ROPERTIES These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK. 3. Click OK or Apply on the OneTouch Properties window. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder.
  • Page 50 OCUMENTS ROPERTIES These properties apply to Microsoft Word, Microsoft Excel other applications indicated by their icons in the list. The properties apply to the Optical Character Recognition (OCR) settings for the applications. 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group.
  • Page 51 The Add Text Based Link dialog box opens. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3.
  • Page 52 MAGE OCUMENTS ROPERTIES These properties apply to Microsoft Paint and other image processing applications. 1. Click in the Color document handling settings boxes for the options you want. The options will apply to all the applications in the group. Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen.
  • Page 53 2. To add another application to the list, click the Add Application button. See the steps on page 43 to add an application to the list. 3. Click OK. 4. Click Refresh on the OneTouch Properties window. 5. Click OK or Apply on the OneTouch Properties window.
  • Page 54 TORAGE ROPERTIES These properties apply to the special Destination Application named Transfer to Storage, indicated by the folder icon. This Destination Application is designed for archiving documents with your scanner. When you scan with Transfer to Storage as the Destination Application, the scanner sends the scanned image directly to the default folder at C:\Documents and Settings\<your user name>\My Documents\My OneTouch Archive\PDF Documents without first opening it in an...
  • Page 55 2. Click the Browse button to specify the location to store the scanned documents, or type a location directly into the box. If you are scanning to a shared network drive, it must be a mapped drive. For more information about mapped drives, see your network administrator.
  • Page 56 ROPERTIES These properties apply to email applications so you can specify the folder for documents you want to attach to an email message. Microsoft ® Outlook will accept direct attachment of documents to a blank email message as soon as scanning is finished, but other email applications may not.
  • Page 57 3. If you need to change your email client, or any other internet options, click the Internet Options button. The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client from the Email list. These are the standard Windows Internet options.

  • Page 58: Selecting Format Options

    ELECTING OUCH ETTINGS ELECTING ORMAT PTIONS The Format options that you select determines the file format of the scanned document. Appropriate format options are file types available for the type of Destination Application selected. The available options are for images and text. Image Formats.
  • Page 59 used to put multi-page documents on web sites as PDF-readable files. As with the JPEG option, the PDF format can be reduced in size or quality. To select a JPEG or PDF file size: 1. Select JPG or PDF as the format. 2.
  • Page 60 ORMATS Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. See “Scanning with Optical Character Recognition (OCR)”...
  • Page 61 Example menu for the TEXT format when the Destination Application is Microsoft Word. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the Destination Application currently selected on the OneTouch Properties window.
  • Page 62 Comma Delimited—The .csv file format; used for database or spreadsheet data with fields separated by commas. When the document is converted into editable text by the OCR process, the fields are maintained so you can copy and paste them to a database or spreadsheet application.
  • Page 63 Use MRC for documents with harder-to-read text or lower-quality graphics to get the best possible scan output image. The Use MRC option is available for sPDF and PDF. 4. To change the OCR settings, choose OCR Options. The OCR Options provide a series of selections for the OCR feature when you scan text.

  • Page 64: Scanning With Optical Character Recognition (Ocr)

    Note: Visioneer recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents are of poor quality and have small type, 400 dpi can be used as the maximum resolution.

  • Page 65: Selecting Ocr Options

    OCR O ELECTING PTIONS The software you installed for your scanner includes a set of advanced OCR options integrated with OneTouch 4.0. Note: The OCR options apply globally to all the OneTouch Destination Applications that perform OCR. For example, if you select the OCR options for Adobe Acrobat, they also apply to WordPad.
  • Page 66 OCR T The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing. 1. Choose the options you want from the OCR window. Languages in Document—Click on the language(s) in list that correspond to the languages in the documents to be scanned.
  • Page 67 XP 220 S ’ ISIONEER TROBE CANNER UIDE guess”, and so on. This option tells the OCR engine to look through the dictionary to validate its best guess for the letters in that word; if its best guess is not in the dictionary, it checks for the second-best guess, and so on.
  • Page 68 ELECTING OUCH ETTINGS English Legal, English Medical, French Legal, French Medical, German Legal, and German Medical. Select the appropriate dictionary for the OCR engine to use to validate the scanned text. Reject Character—This is the character that the OCR process inserts for an unrecognizable text character.
  • Page 69 3. Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell the words correctly as they will be used for spellchecking. Here is an example of what the text file might look like: Visioneer OneTouch OmniPage wysiwyg...
  • Page 70 7. The User Dictionary Files window opens and shows the available dictionaries. MyDictionary is an example of a user dictionary. 8. Click Add New. The Add New User Dictionary window opens. 9. Click the drop-down arrow for Files of type and choose Text Files (.txt).
  • Page 71 10. Select the file you just created for your user dictionary and click Open. In the example above, the file is named USERDIC1. 11. The text file now appears on the list of user dictionaries that you can use for spellchecking. 12.
  • Page 72 DITING ICTIONARIES Once a dictionary has been added to the list of user dictionaries, its list of words can be edited. To edit a user dictionary: 1. On the Add New window, select the dictionary to edit and click Edit. The Edit User Dictionary window opens.
  • Page 73 3. To import a list of words from another text file, click Import. The Import Contents of User Dictionary window opens. 4. Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary.
  • Page 74 6. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary Files list and click Export. The Export User Dictionary window opens. 7. Select the dictionary file to export and click Save. The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other programs.
  • Page 75 ORMAT The options on the Format tab window are for setting the input and output formats for the scanned documents. 1. Click the Format tab and choose the options you want for both the input and output formats. Input Format Options Automatic—Choose this option to let the OCR process ■...
  • Page 76 documents with words or numbers in columns if you do not want them placed in a table or decolumnized or treated as separate columns. Multiple Columns, no Table—Choose this option if some ■ document pages contain text in columns and you want it kept in separate columns, similar to the original layout.
  • Page 77 Flowing Page (FP)—This format preserves the original layout of ■ the pages, including columns. This is done wherever possible with column and indent settings, but not with text boxes or frames. Text will then flow from one column to the other, which does not happen when text boxes are present.

  • Page 78: Scanning With Spdf Or Npdf And Searching For Text

    CANNING WITH S OR N Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF converts scanned text into the PDF format with text search and OCR capabilities. nPDF has those same features, plus you can edit the text in an nPDF image if you have a PDF editing program.The two PDF formats can also produce images with different image quality, so you may want to experiment with them to determine which is better for your scanned documents.
  • Page 79 Note: Not all Destination Applications have the sPDF and nPDF options. Microsoft Word, for example, does not have them as scanning options. The settings now show your page format selection. 5. Right-click on the text icon again and choose one of the image quality settings, Minimize Size, Normal, or Maximize Quality.
  • Page 80 10. From the Adobe Acrobat File menu choose Open, and open the file you just scanned. 11. From the Adobe Acrobat Edit menu choose Find. The Find dialog box opens. 12. Enter the text you want to find, and click the Find button. See the Adobe Acrobat user manual for more about finding text in a PDF file, or about editing PDF text.

  • Page 81: Creating A New Scan Configuration

    REATING A The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations.
  • Page 82 REATING A ONFIGURATION text editing applications. Thus, you can create specific sets of scan configurations for specific functions and they appear only when appropriate. 3. Click the New button. If you want to start from the settings of another configuration, select the configuration, then click the Copy button.

  • Page 83: Scan Settings

    ETTINGS 1. On the Scan Configuration Properties dialog box, type a name. Type a new name for the configuration. Select the scan mode and drag the slider to set the resolution. Drag the sliders to set the Brightness and Contrast. Tip: If you’re going to set up the new configuration for special types of scans, include that in the name, such as “Scan for Dark Print”...
  • Page 84 REATING A ONFIGURATION Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 50 dpi. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images.

  • Page 85: Page Settings

    ETTINGS 1. Click the Page Settings tab to select page settings. Size—Click Standard, click the menu arrow and choose a page size from the list, or click Custom and enter the horizontal and vertical page dimensions in the boxes. The maximum size is 8.5" by 14". The units of measurement can be inches or millimeters.
  • Page 86 Note: The VRS Settings window also has an option to autocrop a document. If you select that setting, then AutoCrop to Original is also selected so you’ll know that option is active. To turn off autocropping, uncheck the option on the VRS Settings window. Reduce Moire Patterns—Moire patterns are wavy, rippled lines ■...
  • Page 87 Color Filter—Color filter is the ability of your scanner to ■ automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark.

  • Page 88: Vrs Settings

    A Note About VRS™: The scanner software you installed includes a version of the Kofax® VirtualReScan® (VRS) application known as Visioneer OneTouch with Kofax VRS Technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images.
  • Page 89 ■ processing. Default settings—Automatically selects the AutoCrop and ■ AutoDeskew options because your Visioneer Strobe XP 220 scanner can use these two VRS options with any scan mode (Black&White, Grayscale, and Color). The Basic Features are: AutoCrop—Determines the size of the item being scanned and ■...
  • Page 90 image. The DeSpeckle option identifies these spots and removes them. DeSpeckle is only available for Black&White scan configurations. Get VRS Pro—Click this button to link to the VRS Web Site. You ■ can then upgrade your scanner’s VRS software to include the VRS Professional Features shown at the bottom of the window.
  • Page 91 VRS S When you select VRS options for a scan configuration, the OneTouch Panel and the OneTouch Properties window both show the VRS icon as a reminder. The VRS icon on the top of the OneTouch Panel and on the scan configuration remind you that the scan will use the VRS settings.

  • Page 92: Advanced Settings

    DVANCED ETTINGS 1. Click the Advanced Settings tab. The options of the Advanced Settings tab are for the Color or Grayscale scanning mode. Saturation is the strength or purity of a color, hue is the color your eyes see as reflected from the image, and gamma controls the brightness of the midtones of the color.

  • Page 93: Device Settings

    EVICE ETTINGS A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1.
  • Page 94 REATING A ONFIGURATION Collate copies—If you are printing more than one page, collate the copies. Enter the number of copies in the Copies box. Advanced—Click to see additional settings for the device. The dialog that opens is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings.

  • Page 95: Sharepoint Settings

    HARE OINT Your scanner’s software includes a link to Microsoft’s SharePoint application so you can automatically store scanned documents on a server set up to run SharePoint. When you select SharePoint as the SharePoint icon. Destination Application, the Scan Configurations dialog box will include the SharePoint tab.
  • Page 96 The file name formats are: {USER}, {seq}.{ext}—File names begin with your user name (that you use to sign on to the SharePoint server), followed by the sequential number of the scanned document, and then the extension for the type of file. Examples: JohnDoe0001.pdf, JohnDoe0002.pdf, JohnDoe0003.pdf...
  • Page 97 reset the count, click in the count box and type a 1. You can also start the count at a different number. For example, to start the count at 100, click in the box and type 100. 2. Click OK or Apply. Note: The sequence numbers include zeros at their beginning—such as 0001, 0002, 0003—to improve the appearance and alignment of the filenames when they appear in columns.

  • Page 98: Storage Options (Archive)

    TORAGE PTIONS RCHIVE A Storage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as Transfer to Storage. You use the options on this tab to select where you want to save your scanned items for storage when scanning with that particular Scan Configuration.
  • Page 99 are created for each month and week so you can keep track of when you scanned the documents. Type refers to the file type selected as the Format on the OneTouch Properties window. By default, the location of the archived documents is at C:\Documents and Settings\<your user name>\My Documents\My OneTouch Archive then in a folder based on your selection for the Storage Layout.

  • Page 100: Editing Or Deleting Scan Configurations

    DITING OR ELETING Note: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend that you keep those configurations locked so they are not inadvertantly deleted.
  • Page 101 4. To edit the configuration, click the Edit button. The Scan Configuration Properties dialog box opens for that configuration. You can make changes to a configuration, but for the changes to be saved, the configuration must first be unlocked. Click the lock icon to unlock the configuration. Clicking it toggles between locking and unlocking the configuration.

  • Page 102: Configure Before Scan

    REATING A ONFIGURATION ONFIGURE EFORE You can set up the scanner so that, when you insert a page or click the icon on the Button Panel, a different scanning interface opens before the scanning starts. You can then use the interface to select new settings or scanning options.
  • Page 103 Select Configure Before Scan. Right-click on Configure Before Scan to get the menu, and choose the interface to use for scanning. 3. Right-click on Configure Before Scan and choose an interface to use for configuring before scanning. TWAIN—The TWAIN Interface opens for you to make changes prior to scanning.
  • Page 104 SING ONFIGURE EFORE The following example shows how to use Configure Before Scan to scan from the TWAIN Interface. The steps to scan from the WIA Interface are similar. To scan using Configure Before Scan: 1. Align the document between the alignment arrows and insert it, face up, into the page feed slot.
  • Page 105 3. Select the settings you want such as Color Mode to scan in color, resolution in dpi, and brightness. See the section, “Using the TWAIN Interface to Scan” on page 123 for a description of all the TWAIN scanning options. 4.
  • Page 106 ANCELING A ONFIGURE EFORE 1. Click Cancel in the scanning progress window. 2. The following window will open asking if you want to cancel the entire job. Yes—Scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning.

  • Page 107: Scan And Burn To Acd

    CAN AND URN TO A If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Vista. To scan and burn to a CD: 1.
  • Page 108 6. Start scanning a page. When scanning is finished, a bubble message on the screen tells you that files are waiting to be burned to the CD. 7. Open the OneTouch Properties window and make sure that the Burn to CD Destination Application is still selected and click the Properties button.
  • Page 109 XP 220 S ’ ISIONEER TROBE CANNER UIDE Note: When scanning items to burn to a CD, you should always use one of the factory-set default configurations, or a custom configuration specifically set up for CD burning. The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP and Vista CD writing wizard can find the files to burn to the CD.

  • Page 110: Scanning With Event Forwarding

    CANNING WITH VENT If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. After you select the application, its interface will open and you can use it to continue with the scanning.
  • Page 111 5. Start scanning a page. A dialog box opens for you to select the application to use for scanning. 6. Select the application in the box and click OK. Now the application you selected opens and you can continue the scanning from that application’s TWAIN interface.

  • Page 112: Creating An Html Web Page From Your Scanned Documents

    HTML W REATING AN OCUMENTS If you scan a document, whether a single page or multiple pages, you can have the pages converted directly to HTML-formatted pages for posting directly to your web site. Those pages are then viewable by visitors to your web site without the need for any internet plug-ins or other special processing.
  • Page 113 4. Choose a Scan Configuration that has the settings for the image on the HTML page. For example, if you want the image to be in color on the HTML page, choose a color configuration. 5. Click Apply or OK. 6.

  • Page 114: Transferring Scanned Documents To Storage

    RANSFERRING CANNED With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored.
  • Page 115 4. Choose a Scan Configuration for the documents you want to archive. 5. Click Apply or OK. 6. Now scan the documents. Your scanned pages are stored in the location that you specified on the OneTouch 4.0 Link Properties window. Note: The Storage Location shown in the example above is the default place where your scanned documents are stored if you haven’t created any new scanning configurations or selected a new storage...

  • Page 116: To Use Ocr Before Transferring To Storage

    OCR B EFORE RANSFERRING TO If the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the OCR process prior to being stored. 1. Open the OneTouch Properties window. 2. Select Transfer to Storage as the Destination Application. 3.

  • Page 117: Scanning To Multiple Folders

    CANNING TO ULTIPLE When archiving documents with the Transfer to Storage option, you can scan them to multiple folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.” To scan to multiple folders, you create multiple scan configurations with Transfer to Storage as the Destination Application.
  • Page 118 5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Storage for Business Receipts.” 6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. 7.
  • Page 119 10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Storage for Personal Receipts.”...
  • Page 120 You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to a separate folder. Scan to multiple storage folders: 1. Open the OneTouch Properties window. 2. Select one of the configurations you created for storage. 3.

  • Page 121: Transfer Documents To A Server Or Mapped Drive

    RANSFER OCUMENTS TO A When selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive. You select a mapped drive using the Browse button. 1. See “Scanning to Multiple Folders” on page 110 or “Transferring Scanned Documents to Storage”...
  • Page 122 2. Select a storage location on the mapped drive or server for the scanned documents. Servers and mapped drives are represented by an icon that indicates its network connection. 3. Click OK. Now when you scan using Transfer to Storage as the Destination Application, the documents are stored on the server or mapped drive.

  • Page 123: Checking The Hardware

    Panel. The Hardware icon. If the Hardware View of the panel is open you can also right-click on the Visioneer Strobe XP 220 icon. The Hardware Properties dialog box opens and shows information about your Visioneer Strobe XP 220 scanner.
  • Page 124 HECKING THE ARDWARE 2. Click the Properties button.
  • Page 125 The Interface information refers to the USB port where your scanner is connected. The scanner automatically detects the type of USB port and displays the information here. The example above shows a scanner connected a USB 2.0 High Speed port. Your scanner can also connect to a USB 1.1 Full Speed port.

  • Page 126: Scanning From The Twain Interface

    User’s Guide for scanning with your Visioneer Strobe XP 220 scanner. To access the TWAIN interface from other software, please refer to their user’s guides, then return to this User’s Guide for the steps to scan.

  • Page 127: Accessing The Twain Interface From Paperport

    TWAIN I CCESSING THE The instructions in this section are for using PaperPort to access the TWAIN interface to scan. To access the TWAIN interface from PaperPort: 1. On the Windows taskbar, click Start, point to Programs, point to ScanSoft PaperPort, then click PaperPort. The PaperPort desktop opens with its Folders Pane.
  • Page 128 The Folders Pane is replaced by the Scan Pane. Scan pane. Click Select to see the available scanners. If this Scan button is not active when you select a scanner, see the section on page 129 to set up your scanner to work with PaperPort. 3.
  • Page 129 4. Select TWAIN: Visioneer Strobe XP 220. The WIA: Visioneer Strobe XP 220 option is for using the WIA interface. 5. Click OK. A Confirm Selection message box opens. 6. Click OK on the message box. Note: Please wait a few moments for your selection to become active.

  • Page 130: Using The Twain Interface To Scan

    The options for the Visioneer Strobe XP 220 TWAIN interface are: Mode—Select a scanning mode: ■...
  • Page 131 Resolution—Drag the slider to the right or left to adjust the ■ dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 50 dpi. This option determines the amount of detail you can see in the scanned image. The higher the dpi setting, the sharper and clearer the scanned image.
  • Page 132 Note: Also make sure to set the page size larger than the item that you’re scanning so the Autocrop to Original process will have sufficient room on the page to crop the image properly. AutoCrop to Length—Select this option to let the scanner ■...
  • Page 133 Define page size—Click this option to activate the Define ■ button. Then click the Define button to see the Define page size dialog box for selecting a specific page size. Click Standard, click the menu arrow and choose a page size from the list, or click Custom and enter the horizontal and vertical page dimensions in the boxes.
  • Page 134 9. When you’re ready to scan, align the document between the alignment arrows, and insert it into the page feed face up. 10. Click the Scan button (if the AutoScan feature is not turned on). The scanner starts scanning and a progress box shows the image. 11.

  • Page 135: Getting Help With The Paperport Software

    When scanning is complete, thumbnail images appear on the PaperPort Desktop ETTING ELP WITH THE APER The PaperPort software includes a complete set of help topics that answer questions about each feature of the software. To open the Help Topics window, press the F1 key or choose PaperPort Help from the Help menu.

  • Page 136: Setting Up Your Scanner To Work With Paperport

    Available Scanners window. Therefore, you may have to set up your scanner once each for TWAIN: Visioneer Strobe XP 220 and WIA: Visioneer Strobe XP 220. The setup process is the same for each option. You will not have to set up the scanner again unless you uninstall the scanner and PaperPort software, then re-install them.
  • Page 137 To set up your scanner to work with PaperPort: 1. On the TWAIN Scan Pane, click the Select button. The Available Scanners window opens. 2. Select one of the scanner options, such as TWAIN: Visioneer Strobe XP 220. 3. Click the Advanced setup button.
  • Page 138 4. Click Yes then click Next. The next window offers you the option to run hardware diagnostics. 5. Click Yes (recommended) then click Next. The next window is for checking the connection between your scanner and the computer.
  • Page 139 6. Click Next. After the Setup Wizard checks the connections, the next window is displayed. It has a series of setup options, but only the Basic scan test is necessary because your scanner was already tested when you installed the OneTouch 4.0 software. If other tests are checked, click in their boxes to uncheck them.
  • Page 140 8. Without inserting a page in the scanner, simply click Next on the window to proceed. The TWAIN interface opens. Note: If you are setting up your scanner for the WIA scanning option, the WIA interface opens instead.
  • Page 141 9. Choose one of your documents to use for the setup and select the the scan mode for it. For instance, if you want to use a color photo for the setup, select the Color scan mode. Note that the Scan button is not active yet and a message at the bottom of the window tells you that no document is in the scanner.
  • Page 142 If the scanned image does not appear in the window, click Missing Image. A window will open for you to retry the scan. Click Next, then insert the page and click the Scan button on the TWAIN interface again. 12. Click Next on the “Basic scan test passed” window. The final Setup window opens to let you know the setup process is finished.

  • Page 143: Scanning From The Wia Interface

    Scanning from the WIA Interface WIA I CANNING FROM THE Microsoft Windows XP and Vista include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use PaperPort and other Windows applications as well.
  • Page 144 WIA I CANNING FROM THE NTERFACE To scan using WIA from Microsoft Paint: 1. On the Windows taskbar, click Start, point to Programs, point to Accessories, then click Paint. 2. From the File menu choose From Scanner or Camera.
  • Page 145 The WIA scan window opens. Use this window to select scanning options and start the scan process. 3. Click the button most appropriate for the item you’re scanning. To scan with the Custom Settings option see the next section, “Fine Tuning Your Scans”.

  • Page 146: Fine Tuning Your Scans

    UNING CANS You can select new settings before you scan an item to fine tune exactly how you want to scan it. To select the scanner settings before you scan: 1. On the scan window, click Adjust the quality of the scanned picture.
  • Page 147 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text. Resolution (DPI)—Click the menu arrow and choose the dots per inch (dpi) of the resolution.

  • Page 148: Maintenance

    ECALIBRATING AND LEANING CANNER Maintenance This chapter contains information on recalibrating, cleaning, troubleshooting, uninstalling, and scanner specifications. ECALIBRATING AND LEANING CANNER You calibrated your scanner during installation, but after many hours of use you may find that scanned images may not be as sharp and clear as when you began using the scanner.
  • Page 149 2. Use any one of the following methods to start the recalibration or cleaning: Right-click on the OneTouch icon in the Windows Notification ■ Area (at the bottom right corner of the screen) and choose Show Hardware from the pop-up menu. Click the small scanner icon on a OneTouch Panel, or right-click ■...
  • Page 150 3. The Hardware Properties window opens. 4. Click the Properties button 5. The Device Configuration Properties window opens and shows the Device Settings. Note that the “Last calibrated” date is red, indicating that calibration is now due.
  • Page 151 Note: The Device Configuration Properties window is also available from the Windows Control Panel under Scanners and Cameras. For Windows XP: Right-click on the Visioneer Strobe XP220 icon, select Properties, then select Device Settings. For Windows 2000: Select the Visioneer Strobe XP 220 icon, click on the Properties button, then select Device Settings.
  • Page 152 8. Insert the calibration page or cleaning page into the page feed. Insert the calibration page in the direction of the arrows on the page. Insert the long side of the cleaning page. The scanner grabs the page and feeds it through the scanner. Inserting the calibration page.

  • Page 153: Troubleshooting

    Did you select another TWAIN source for scanning? If you use multiple devices with your computer, you may have selected another source for images. Start the PaperPort software and click the Scan icon and then make sure TWAIN: Visioneer Strobe XP 220 is selected as the scanner.
  • Page 154 They are interfering with the installation and OneTouch options, and you need to remove those other drivers and re-install your Visioneer Strobe XP 220 scanner. Please see the documentation that you received with the other scanner for the steps to remove its driver programs.
  • Page 155 Please see the Technical Support Card that you received with your scanner for the telephone number or email address to contact Visioneer Technical Support. Problem: If the USB cable is disconnected during a scan, the scanner does not reconnect when the USB cable is plugged back in.

  • Page 156: How To Uninstall Your Scanner

    OW TO NINSTALL To uninstall the Visioneer Strobe XP 220 scanner, remove the OneTouch 4.0 scanner software first, then remove the PaperPort software. 1: U NINSTALL THE 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel.

  • Page 157: How To Install Another Driver

    OW TO NSTALL NOTHER Before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Open the Windows Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon.

  • Page 158: How To Replace The Plug Adapter

    OW TO EPLACE THE The three plug adapters you received with your scanner means you can use the power supply with electrical outlets in different countries. To remove and replace an adapter: 1. Unplug the power supply from the wall outlet. 2.

  • Page 159: How To Turn Autolaunch Off/On

    XP 220 S ’ ISIONEER TROBE CANNER UIDE OW TO AUNCH In some instances, you may not want to use the scanner’s AutoLaunch technology. You can turn off AutoLaunch so the scanner will not automatically scan when you insert a document. Typically, you turn off AutoLaunch when you want to use the scanner with some other scanning application.
  • Page 160 OW TO AUNCH The Hardware Properties window opens. 3. Click the Properties button. The Device Configuration Properties window for the Visioneer Strobe XP 220 opens.
  • Page 161 Note: If you are working with the TWAIN interface, you can also click the small Strobe XP 220 icon in the upper right corner of the window to open the Visioneer Strobe XP 220 Device Configuration Properties window. See the example on page 142.
  • Page 162 4. Select the Device Settings tab. The options are the same as shown on the Device Configuration Properties above. 5. Click to uncheck the option, Enable the generation of events when paper is inserted into the scanner, to turn off the AutoLaunch feature.
  • Page 163 PaperPort, then click PaperPort. The PaperPort desktop opens. 2. Click the Scan icon on the PaperPort command bar. 3. From the Scanner drop-down list, select Visioneer Strobe XP 220. 4. Click the Scan button on the Scan pane. The PaperPort TWAIN interface opens.
  • Page 164 6. If the Hardware Properties window opens, click the Properties button. The Device Configuration Properties window opens. The options are the same as shown on the Windows Device Configuration Properties window on page 155. 7. Click to uncheck the option, Enable the generation of events when paper is inserted into the scanner, to turn off the AutoLaunch feature.
  • Page 165 8. Click OK, then close the Scanners and Cameras Properties window. 9. To turn the AutoLaunch and Excessive Skew features back on later, follow the same process, but click Reset Device or re-select the options you unchecked, and click OK. CAN FROM OUCH WHEN If AutoLaunch is turned off, you can still scan from the OneTouch...

  • Page 166: Visioneer Strobe Xp 220 Scanner Specifications

    XP 220 S ISIONEER TROBE Optical resolution Bit Depth Output Bit Depth Scan Method Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power supply Power consumption Power cord USB cable Safety and agency certifications UL, FCC Class B, VCCI Class B, CE, WEEE CANNER PECIFICATIONS 600 dpi...

  • Page 167: Visioneer Strobe Xp 220 Scanner Parts List

    XP 220 S ISIONEER TROBE Please use the following part names and part numbers when ordering replacements for your scanner. Visit our web site at www.visioneer.com to order replacement parts. Part CANNER ARTS Part Name Calibration Page Cleaning Page Photo Sleeve...

  • Page 168: Index

    I N D E X Advanced Clarity 83 Advanced Properties 139 Advanced Settings 85 Apply button 34 archive documents 47 aspect ratio 86 Auto Color Detect 83 AutoBrightness 82 AutoCrop 82 Autocrop to Length 125 Autocrop to Original 78, 124 AutoDeskew 82 AutoLaunch 25, 29 turn off/on 158...
  • Page 169 NDEX Image Editors 36 image file 51 image file format 51 improvements and settings 78 installation 4 invert image 79 JPG 51 JPG file size 52 Languages in Document 59 Link Properties 41 Microsoft Excel 43 Microsoft Internet Explorer 106 Microsoft Outlook 49 Microsoft Paint 45 Missing Character 61...
  • Page 170 70 TWAIN 96, 104 TWAIN standard 119 user dictionary edit 65 new 62 Visioneer Web site 146 VRS (VirtualReScan) 81 VRS Settings 81 watermark, remove 80, 125 Web site for help 146 WIA 96, 136 Windows Image Acquisition 136...
  • Page 171 NDEX...
  • Page 172 Copyright © 2007 Visioneer, Inc. 05-0730-200...

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