Page 1 MODEL: MX-B355W MX-B455W DIGITAL MULTIFUNCTIONAL SYSTEM User's Manual Click to jump to the table of contents of the desired chapter. BEFORE USING THE MACHINE Functions of the machine and procedures for placing originals and loading paper COPIER Using the copy function...
Page 2: How To Use This Manual
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. The following explanation assumes that Adobe Reader XI is being used (Some buttons do not appear in the default state.). (1) (2) (3) Return to top page button Return to previously displayed page button If an operation does not proceed as expected, click this...
Page 3 SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 4: Table Of Contents
BEFORE USING THE MACHINE CLOUD LINK......1-47 BEFORE USING THE MACHINE •...
Page 5 • INNER FINISHER MAINTENANCE..1-104 Sharp OSA ....... . 1-106 •...
Page 6: Part Names And Function
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE BEFORE USING THE MACHINE PART NAMES AND FUNCTION EXTERIOR MX-B355W (10) (11) Automatic document feeder Inner finisher This staples paper. It automatically feeds and scans multiple originals. 2-sided ► INNER FINISHER (page 1-103) originals can be automatically scanned.
Page 7: Interior, Side And Back
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE INTERIOR, SIDE AND BACK (9) (10) (11) (12) Fusing unit Right side cover Heat is applied here to fuse the transferred image onto Open this cover to remove a paper misfeed. the paper. Telephone line jack (LINE) When the fax function of the machine is used, the The fusing unit is hot.
Page 8: Automatic Document Feeder And Document Glass
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS MX-B355W MX-B455W Document feeding cover Original exit tray Open this cover to remove an original misfeed. The original is discharged to this tray after scanning. This cover is also opened to clean the paper feed roller.
Page 9: Operation Panel
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE OPERATION PANEL This section describes the names and functions of the respective parts of the operation panel. Data notification indicator [Power] button The indicator lights solidly or blinks to indicate the status Use this button to turn the machine's power on and off. of a job.
Page 10 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE DATA NOTIFICATION INDICATOR AND ERROR INDICATOR The data notification indicator and the error indicator lights solidly or blinks to indicate the status of the machine. Error indicator (red) Data notification indicator (green) Pattern 1 Pattern 2 Pattern 3 Solidly...
Page 11: Turning On The Power
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE TURNING ON THE POWER This section describes how to turn on/off the machine's power and how to restart the machine. Operate two power switches: the main power located on the side, and the [Power] button on the operation panel. Turning on the power •...
Page 12: Touch Panel
In addition to tapping, equivalent to conventional touching, the touch panel of the machine can be operated by long touching, flicking and sliding. Operation types Tapping Sliding Easy Sharp OSA Scan File retrieve Touch the panel with your Slide the scroll bar (with your No. of copies finger and then lift it quickly.
Page 13 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Operation on respective screens Key (tapping) A. Tap to select an item. The selected key turns into a different color. B. Tap numeric keys to enter numbers. C. Tap to increase or decrease the value. Long touching causes the value to be increased or decreased until you stop touching.
Page 14 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tab (tapping) A. Tap a tab to switch what is displayed. 2-Sided Copy No. of copies Background Adjustment Blank Page Skip Skip Blank Page in Original 8 x 11 Copy Ratio Enlarge/Reduce Copy 216 x 330 216 x 340 216 x 343...
Page 15: Home Screen
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE HOME SCREEN Pressing the [Home Screen] key on the operation panel displays the home screen on the touch panel. The home screen displays the keys for selecting modes or functions. Displays the machine's status other than the job using icons.
Page 16 Bad connection of the wireless LAN device in the machine Eco mode is enabled. Waiting for the access point A maintenance notification is issued. A LAN cable is not connected. Remote operation is in progress. * Contact your dealer or nearest SHARP Service Department. 1-13...
Page 17: Changing Modes
CHANGING MODES Changing mode from the Home screen Changing mode from the mode display Press the [Home Screen] key. Tap on the mode display. LINE PRINTER Easy Easy Sharp OSA Job Status Copy Scan File retrieve Original Detail 8½x11 Paper...
Page 18: Preview Screen
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE PREVIEW SCREEN In the preview screen, you can view output images or images stored in the machine using the touch panel. In Easy mode In Normal mode Send and Print Preview Quick File Store Data Temporarily File Store Data in Folder...
Page 19 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Deleting a page In the preview screen, tap to switch to edit mode. Tap the page you want to delete, and Erase Specified Range Erase Specified Original Area Delete the Page Move the Page Rotate 180 Degrees Specify Chapter Inserts Insert Blank Page...
Page 20 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Moving a page In the preview screen, tap to switch to edit mode. Tap the page you want to move, and drag to move the page. Edit End You can also move the page by tapping [Move the Page] on the action panel and then tap of the destination.
Page 21 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Setting chapter inserts When N-Up or 2-Sided is specified, you can move a page marked with to the first page. In the preview screen, tap to switch to edit mode. Tap the page you want to set chapter inserts.
Page 22 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Inserting a blank page In the preview screen, tap to switch to edit mode. , and tap for the location Select the location to insert blank Cancel and Return page. into which you want to insert a blank page.
Page 23: Changing The Settings
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Follow the on-screen instructions to Erase Specified Range Exit specify the erase range. Start Point Specify the erase range and then tap the [Execute] key. Height Width Clear Specify Range2 Specify Range3 Specify Range4 To delete the image outside the selected range, tap [Reverse Erase Range] on the action panel.
Page 24: Operation Of Frequently Used Keys
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE OPERATION OF FREQUENTLY USED KEYS Numeric keys Tap a number to enter it. To clear the entered number, tap the [C] key. No. of copies On the address screen, you can enter characters other than numbers, and a different key layout is provided. You can also move the cursor by using the [←] and [→] keys.
Page 25: Action Panel
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE ACTION PANEL Recommended functions are displayed on the action panel when you configure functions in each mode. From the action panel, you can configure functions or combine the configured function with a function displayed on the action panel.
Page 26 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap the [Register Key] key. Administrator rights are required. Tap the key for the function you want to register. Calling a function from Favorite 8½x11 8½x11 8½x11 8½x11 8½x11 8½x11 Tap the key for the function you want Edit Favorite to call.
Page 27: Eco
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE ECO FUNCTIONS OF THE MACHINE These functions help save power consumption by managing operations of sections prone to high power consumption. The machine provides two power-saving modes. Function Description Page AUTO POWER SHUT-OFF If no operations take place, this mode will turn off the power to the operation 1-25 MODE...
Page 28: Auto Power Shut-Off Mode
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE To set mode settings "Settings (administrator)" → select [System Settings] → [Energy Save] → [Eco Setting] → [Mode Setting]. AUTO POWER SHUT-OFF MODE This mode turns off the power to the operation panel and the fusing unit, and makes the machine wait in the lowest power consumption state.
Page 29: Preheat Mode
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE PREHEAT MODE This mode lowers the temperature of the fusing unit and makes the machine wait in low power consumption state. Preheat mode will activate when the set duration of time elapses in waiting status without executing a job. Compared to Auto Power Shut-Off Mode, the amount of energy saved is less and the wakeup time is shorter.
Page 30: As Soon As The Remote Job Is Finished, Enter Auto Power Shut Off Mode
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AS SOON AS THE REMOTE JOB IS FINISHED, ENTER AUTO POWER SHUT OFF MODE Printing or outputting received fax data in Auto Power Shut-Off Timer turns on the power, and then the machine returns to Auto Power Shut-Off Mode immediately after completing the print job.
Page 31: Power On/Off Schedule Setting
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE POWER ON/OFF SCHEDULE SETTING Use this function to set the times for turning the power on and off for the machine to reduce power consumption. Start time 9:00 12:00 Lunch break 13:00 Finish time 18:00 Setting Power ON/OFF Scheduling Function In "Settings", select [System Settings] →...
Page 32: User Authentication
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 33 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Enter your user number (5 to 8 digits) using the numeric keys. Each entered digit will be displayed as " ". Tap the [OK] key. User Authentication If the entered user number is authenticated, the number of Please input user number.
Page 34: Authentication By Login Name/Password
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME/PASSWORD This method enables users to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When starting the machine, the login screen appears. User Authentication Enter login name and password.
Page 35 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Enter the login name. User Authentication Entering using the soft keyboard Enter login name and password. If user name registration has not been performed in setting Login Name Touch to input Log-in Name Select from List mode, a user only using LDAP authentication should tap the Password...
Page 36 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap the [OK] key. User Authentication Enter login name and password. If the entered login name and password are authenticated, the number of remaining pages that the user can copy or Login Name Select from List scan is displayed.
Page 37: Active Directory Linking Function
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE ACTIVE DIRECTORY LINKING FUNCTION You can join the Active Directory domain (AD domain) of the machine, and easily perform user management on the network. On a network that does not have Active Directory enabled, you must perform network device authentication for each device.
Page 38 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE User authentication in the AD domain The following methods can be used for user authentication in the AD domain. 1. Authentication by manual entry on the machine Perform authentication using the touch panel of the machine. For the authentication method, refer to "AUTHENTICATION BY LOGIN NAME/PASSWORD (page 1-31)".
Page 39: Scan To Home Directory
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Functions that can be used by linking with Active Directory User accessible network folders When a user who has logged in to the AD domain accesses a network folder from the machine, the user can only access a folder for which he has permission.
Page 40: Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE BILLING CODE BILLING CODE A billing code, which is added to a recorded job log when a printing or sending job has been executed, is used to perform billing processing. Billing codes are classified into two types: main code and sub code. A billing code is recorded in the job log when it is entered and a print or send job is executed.
Page 41: Use Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE USE BILLING CODE If the use of billing code is enabled in "Settings (administrator)", the billing code entry window is displayed at the time of mode transition (at the time of printing/sending in document filing mode). Enter the main code or sub code as required.
Page 42: Sub Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap and select the main code from the Cancel and Return Select Billing Code Execute list. Add/Edit Billing Code Main Code Main Code Name MAIN001 Company 1 MAIN002 Company 2 MAIN003 Company 3 MAIN004 Company 4 MAIN005...
Page 43 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Directly entering a billing code When the billing code entry window is Billing Code displayed, tap the box in [Main Code], Please enter Billing Code. then enter the main code. Main Code AAAA Select from List Specify the code using up to 32 single-byte characters.
Page 44: Registering A New Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE REGISTERING A NEW BILLING CODE Register a new billing code. A billing code can be registered not only from the billing code entry window but also from "Settings". To register a billing code from Setting Mode Select "Settings"...
Page 45 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap [Add New] on the action panel. Add New Main Code Registration Main Code Main Code Name To return to the billing code selection window Tap the box of [Main Code], then type Cancel and Return Main Code Registration in the main code.
Page 46 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap and select a group as a public Clear (Selected:1/32) Designate Public Address destination Organization /Group List Group 1 Up to eight groups can be specified. After the settings are Group 2 completed, tap Group 3 Group 4 Group 5...
Page 47: Editing Or Deleting The Registered Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE EDITING OR DELETING THE REGISTERED BILLING CODE You can change or delete the registered billing code. The billing code can also be edited or deleted from "Settings". To edit or register a billing code from Setting mode Select "Settings"...
Page 48 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Edit the main code as required. Cancel and Return Main Code Registration Main Code For information on how to correct the code, refer to steps 4 End Registration AAAA Register " to 7 in REGISTERING A NEW BILLING CODE (page Main Code Name Next Billing Code.
Page 49 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Deleting a billing code When the billing code entry window is Billing Code displayed, tap the [Select from List] Please enter Billing Code. key of the main code. Main Code AAAA Select from List To delete a sub code, tap the [Select from List] key of the Sub Code AAAA...
Page 50: Cloud Link
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE CLOUD LINK The Cloud Link function is used to connect the machine to a cloud service on the Internet, enabling you to upload scanned data and print data stored in the cloud. Uploading scanned data Printing data stored in the cloud The machine can connect to the following cloud services: •...
Page 51: Uploading Scanned Data To A Cloud Service
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE UPLOADING SCANNED DATA TO A CLOUD SERVICE This section explains how to upload data scanned on the machine to a cloud service. Tap [Google Drive], [OneDrive], or [SharePoint Online] in the home screen. •...
Page 52 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap the [Print a document] key. • The file selection screen appears. • Tap the [Narrow Down] key to filter files by file extension. Select the file extension you want to use to filter the files. •...
Page 53: Airprint
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AirPrint The procedure for printing or sending a file on the machine using AirPrint is explained here. To enable AirPrint In "Settings (administrator)", select [System Settings] → [Network Settings] → [External Print Services Settings] → [AirPrint Settings].
Page 54 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Using AirPrint to send a fax You can send a file created in an AirPrint compatible application by fax via the machine. The sending procedure depends on the application. Refer to the manual for the application to send a file by fax. The procedure for transmission in OS X is explained as an example.
Page 55: Easily Connect With An Nfc-Compatible Mobile Device (Easy Connect)
• Make sure that the mobile device’s Wi-Fi function and NFC function are turned on in advance. • For NFC card readers and dedicated applications that can be used, consult your dealer or nearest SHARP Service Department. • For information on connecting the NFC card reader to the machine, refer to the manual for the NFC card reader.
Page 56: Connecting By Qr Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE CONNECTING BY QR CODE You can connect by displaying the QR code on the machine's touch panel and then having your mobile device (with the dedicated application already installed) read the QR code. The machine sends the information required for connection to the mobile device, and the information is saved.
Page 57: Remote Operation Of The Machine
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE Remotely operate the machine on your computer. You can operate the machine from the same panel as the machine's operation panel that is displayed on your PC, with the same feel as operating in front of the machine.
Page 58: Universal Design In The Machine
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE UNIVERSAL DESIGN IN THE MACHINE The structure of the machine and the software are designed to allow all people to use the machine with ease. UNIVERSAL DESIGN RELATED TO OPERATION Adjustment of operation panel angle The angle of the entire operation panel can be adjusted to enable use even when seated.
Page 59: Universal Design Related To Vision
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Confirmation of placement of original in document feeder You can use the data notification indicator to check if an original has been correctly placed in the auto document feeder. Select "Settings (administrator)" → [System Settings] → [Common Settings] → [Device Control] → [Data Indicator Setting], then set to [Pattern 3].
Page 60: Universal Design Features
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE UNIVERSAL DESIGN FEATURES The machine has design features and settings that are compatible with universal design. Easy-to-use user interface • Simple mode This mode shows only frequently used items. Buttons and text are enlarged to increase ease of operation. Almost all regular operations can be completed using the simple mode screen.
Page 61 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Intuitive operation • Quick-view operation guide Touch the [Operation Guide] key in the home screen on the touch panel to display the operation guide. The operation guide provides simple explanations of how to use the machine. •...
Page 62: Items Recorded In The Job Log
999999, after which the count resets to 1. Account Job ID The job ID used in the Sharp OSA is recorded. Job Mode The job mode type, such as copy or print is recorded.
Page 63 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Item name Description Main items Number of Reserved Pages Number of reserved original pages of a copy, print, scan job, or other job is recorded. Number of Completed Pages Number of completed pages of a set is recorded. Result The result of a job is recorded.
Page 64 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Item name Description Detailed Items Original Size Size of scanned original is recorded. For a document filing print job, the paper size of the file is recorded. Original Type Original type (text, printed photo, etc.) set in the exposure settings screen is recorded.
Page 65: Loading Paper
• Various types of paper are commercially available, some of which cannot be used on the machine. Before using any paper, consult the dealer or nearest SHARP Service Department. • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of Sharp standard paper.
Page 66: Useable Paper
• Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Before using any paper, consult the dealer or nearest SHARP Service Department. • If the paper that was output is significantly curled, remove the paper from the cassette, turn the paper over so it is face down, and resume use.
Page 67 "SPECIFICATIONS" in the "Start Guide" and "Paper Tray Settings (page 7-118)". • Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Before using any paper, consult the dealer or nearest SHARP Service Department. Tray 1 Tray 2 Bypass tray...
Page 68 BEFORE USING THE MACHINE►LOADING PAPER Setting orientation of the print side The setting orientation varies for the print side of paper, depending on the tray used. For "Letter Head" and "Pre-Printed", set the paper in the reverse orientation. Place with the print side facing the direction indicated below. Tray In normal status With letter head or pre-printed paper set...
Page 69: Tray 1 - 4
BEFORE USING THE MACHINE►LOADING PAPER TRAY 1 - 4 A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2" to 8-1/2" x 11" (A6 to A4) can be loaded into tray 1. (150 sheets when the paper is A6) A maximum of 600 sheets of paper from size 5-1/2"...
Page 70 BEFORE USING THE MACHINE►LOADING PAPER Adjust guide plates A and B to match the longitudinal and transversal dimensions of the paper to be loaded. The guide plates A and B are slidable. Squeeze the separator plate lever and slide to the desired paper size. Adjust to the non-standard paper size so that the paper will not be too loose or too tight.
Page 71 BEFORE USING THE MACHINE►LOADING PAPER Insert the paper into the tray. Load the paper with the print side facing up. The stack must not be higher than the indicator line (Tray 1: maximum of 500 sheets (Maximum of 150 sheets of A6 paper), trays 2 to 4: maximum of 600 sheets).
Page 72: Loading Paper Into The Bypass Tray
10 sheets) for continuous printing, just like operation using other trays. • When using plain paper other than Sharp standard paper or special media other than SHARP-recommended transparency film, glossy paper, or when printing on the reverse side of paper that has been printed on one side, load paper one sheet at a time.
Page 73 • Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure. • Fold the flap of the envelope and make a sharp crease at the fold. A misfeed may occur if the flap is up. • Do not use the following envelopes: •...
Page 74 BEFORE USING THE MACHINE►LOADING PAPER Fusing unit pressure adjusting levers In some cases damage to the envelopes or smudging may occur even if envelopes within the specifications are used. This problem may be alleviated by shifting the fusing unit pressure adjusting levers from their "normal pressure position" to the "lower pressure position".
Page 75 BEFORE USING THE MACHINE►LOADING PAPER Be sure to return the levers to the "normal pressure position" before printing or copying on paper other than envelopes. Otherwise, fusing problems, paper misfeeds, or equipment failure may occur. The fusing unit is hot. Take care not to burn yourself when operating the fusing unit pressure adjusting levers. Loading paper Open the bypass tray and the extension tray.
Page 76 BEFORE USING THE MACHINE►LOADING PAPER Set the bypass tray guides correctly to the width of the paper. Adjust the bypass tray guides so that they slightly contact the loaded paper. For "Letter Head" and "Pre-Printed", set the paper with the print side up. However, when [Disabling of Duplex] is enabled, set the print side in the same orientation as in the regular mode (facing down).
Page 77: How To Place The Original
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL HOW TO PLACE THE ORIGINAL SELECTING A PROCEDURE FOR PLACING THE ORIGINAL DEPENDING ON THE TYPE AND STATUS OF THE ORIGINAL Place the original in the automatic document feeder. Depending the type and status of the original, use the document glass.
Page 78: Automatic Document Feeder
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. • Place originals of different sizes together, if needed, in the automatic document feeder. In that case, use the "Others" function in each mode to set [Mixed Size Original].
Page 79 *The MX-B355W cannot scan thin paper. Make sure that there is no original on the document glass. Place the original. Align the edges evenly MX-B355W: Up to 50 sheets can be inserted. and face them up Below the indicator line Business card: Insert to the end Up to 25 sheets can be inserted.
Page 80: Document Glass
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL DOCUMENT GLASS This section describes the steps for setting the original on the document glass. • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder. Allowed original sizes Maximum original size Standard size...
Page 81: Stopping/Deleting A Job, Priority Processing And Checking The Status
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS TYPES OF JOB STATUS SCREENS When you tap the job status display, the job status screen appears. Tap it again to return to the previous mode. The job status screen is divided into the following four tabs, enabling you to select a job list by tapping a desired tab.
Page 82 BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS • Spool list (Only displayed when a print-from computer job is received) Lists print jobs up to the transfer to the machine from a computer. The jobs move to the Job Queue list after the transfer is completed.
Page 83: Stopping/Deleting A Job In Progress Or Reserved
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS STOPPING/DELETING A JOB IN PROGRESS OR RESERVED Tap the job status display and tap the tab for the job that you wish to stop or delete. Tap the [Job Queue] key. Print Image Sending Print Scan...
Page 84: Priority Processing Of A Reserved Job
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS PRIORITY PROCESSING OF A RESERVED This function gives priority to processing of copied, faxed or image send jobs arising later to jobs already in a queue for printing or sending. Priority processing operation varies, as follows, depending on the job type.
Page 85 BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS Changing the job order If there is a job in progress, an interrupt job can be performed, or a job can be moved down in the queue to change the job order.
Page 86: Checking A Reserved Job Or The Job In Progress
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS In print tab, you can switch the display in the "Job Queue" screen between the number of printed copies and remaining copies to be printed for each job. Print Scan Internet Fax...
Page 87: Checking Completed Jobs
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS CHECKING COMPLETED JOBS Tap the job status display and tap the tab for the job whose contents you wish to check. Tap the [Complete] key. Print Scan Internet Fax Start Job Queue Progress / Sets Status...
Page 88: Reading The Job List
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS READING THE JOB LIST The meaning of each job icon and message displayed in "Status" is as follows: Icons indicating the job type Print job (RGB/CMYK) Copy job Scan to E-mail job Scan to FTP job Scan to Network Folder job...
Page 89 BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS Messages displayed in "Status" Job in progress Display Status "Printing" Print job in progress "Copying" Copy job in progress "Connecting" Connecting "Sending" Sending "Receiving" Receiving "Processing" Processing "Tel" Speaking with the other party using an extension telephone "Stopped"...
Page 90 "failed" An abnormal condition occurred when delivery confirmation is set * If the receiving machine is a SHARP machine, the receiving machine will return "dispatched" if the fax was received normally, or "processed" if reception failed. When delivery confirmation is set for Internet Fax, the disposition feeld value indicated on the delivery confirmation return e-mail appears.
Page 91: Address Book
BEFORE USING THE MACHINE►ADDRESS BOOK ADDRESS BOOK ADDRESS BOOK "Contacts" and "Group" can be stored in the address book. For a contact, more than one address can be stored, including fax, e-mail, Internet fax and direct SMTP addresses. Registering addresses stored as "Contacts" as well as directly entered addresses as "Group" enables you to easily send messages to multiple destinations simply by specifying a group.
Page 92: Address Book Screen
BEFORE USING THE MACHINE►ADDRESS BOOK ADDRESS BOOK SCREEN To display the address book, tap the [Address Book] key on the base screen in image send mode such as fax, e-mail, or Internet fax. You can also display it by tapping the [Address Book] icon in the home screen. "Contacts" and "Group" registered are enabled for alphabetical search and selected condition-based advanced search.
Page 93 BEFORE USING THE MACHINE►ADDRESS BOOK Narrowing by frequent Use Tap the [Frequent Use] key and select an address in the screen that appears. Addresses registered as "Frequent Use" addresses are shown. Global Address Search Address Sort Sending History Call by Search Number Direct TX Add New Send Same Image...
Page 94 BEFORE USING THE MACHINE►ADDRESS BOOK Narrowing by index Search by alphabet to narrow down addresses. For example, tap "A" on the index bar to display "Contacts" stored with search text starting with "A". Sending History Address Call by Search Number Sort Direct TX Add New...
Page 95: Storing Addresses Through Direct Entry
BEFORE USING THE MACHINE►ADDRESS BOOK STORING ADDRESSES THROUGH DIRECT ENTRY Store new names or addresses in the address book by directly entering them. In the address book screen, tap [Add New] on the action panel, or tap the [Address Control] icon in the home screen. Enter basic information.
Page 96: Storing Addresses Through Global Address Search
BEFORE USING THE MACHINE►ADDRESS BOOK STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH Store the results of searching the global address book as new addresses in the address book. Global address search requires an LDAP server. In the address book screen, tap [Add New] on the action panel, or tap the [Address Control] icon in the home screen.
Page 97 BEFORE USING THE MACHINE►ADDRESS BOOK Tap the entry field to enter the search Enter Cancel and Return Search Start Initials condition and then tap the [Search Item Target Name Start] key. To change the search target, tap for [Item]. You can select [Name] or [Address].
Page 98: Storing Addresses From Fax Or Image Send Logs
BEFORE USING THE MACHINE►ADDRESS BOOK STORING ADDRESSES FROM FAX OR IMAGE SEND LOGS As a new registration, add an address you have entered via fax or image send operations to the address book. FTP and desktop addresses cannot be stored in the address book from transmission logs. In fax or image send mode, tap [Sending History] on the action panel.
Page 99: Storing Groups
BEFORE USING THE MACHINE►ADDRESS BOOK Tap the [OK] key. STORING GROUPS Register "Group" by selecting addresses from those already stored as "Contacts". In this case of registration, only reference to addresses already stored takes place, and so, the total number of registered addresses (maximum 6000) in the address book does not increase.
Page 100 BEFORE USING THE MACHINE►ADDRESS BOOK Tap the address to be registered in the "Group", and then tap the key. Registered Address You can select more than one address. test@test.com Preview Start Info. Repeat steps 3 through 5 to register addresses. After address registration is completed, tap key.
Page 101: Editing/Deleting Addresses In Address Book
BEFORE USING THE MACHINE►ADDRESS BOOK EDITING/DELETING ADDRESSES IN ADDRESS BOOK You can edit or delete "Contacts" or "Group" information stored in the address book as well as addresses listed under "Contacts" and "Group". Editing/deleting contacts and groups In the address book screen, select a contact or group you wish to edit, and tap [Edit] on the action panel.
Page 102 BEFORE USING THE MACHINE►ADDRESS BOOK Editing/deleting addresses Select a contact or group you wish to edit, and tap [Edit] on the action panel. In the address book screen, select the contact or group that has the address you want to edit, and tap [Edit] on the action panel. Only one contact or group can be selected.
Page 103: Setting The Scope For Publicizing Contacts And Groups
BEFORE USING THE MACHINE►ADDRESS BOOK SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS "Contacts" and "Group" stored in the address book can be shared within a specified group or stored as personal contacts that only you are allowed to access. If no publicity scope is specified, stored "Contacts"...
Page 104: Deleting The Transmission History
BEFORE USING THE MACHINE►ADDRESS BOOK If you have logged in as the administrator, select any user name desired from the user list. To register a user: In "Settings (administrator)", select [User Control] → [User Control] → [User List] → [User Registration]. DELETING THE TRANSMISSION HISTORY You can delete the fax or image send transmission history.
Page 105: Peripheral Devices
BEFORE USING THE MACHINE►PERIPHERAL DEVICES PERIPHERAL DEVICES PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional. However, some models include certain peripheral devices as standard equipment. (As of September, 2017) Product name Product Description...
Page 106: Inner Finisher
BEFORE USING THE MACHINE►PERIPHERAL DEVICES INNER FINISHER This device outputs sorted paper while staggering each set of paper. As needed, it staples each set. PART NAMES The following describes the parts that appear when the finisher is open. Output tray Staple case release lever Stapled and offset output is delivered to this tray.
Page 107: Supplies
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SUPPLIES The finisher requires the following staple cartridge: Staple cartridge (approx. 5000 staples per cartridge x three cartridges) MX-SCX1 INNER FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the operation procedure to replace the staple cartridge.
Page 108 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Remove the empty staple cartridge from the staple case. Insert a new staple cartridge into the staple case as shown. Push the staple cartridge in until it clicks into place. Push the staple case. Push the staple case in until it clicks into place. Return the finisher to the first position.
Page 109: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that directly links the machine to software applications for work (external applications) over a network. When you use a machine that supports Sharp OSA, you can link controls on the operation panel and device functions such as scan send to external applications.
Page 110: External Account Application
If termination in Setting mode (Web version) fails, terminate it forcibly on the operation panel of the machine. In "Settings", select [System Settings] → [Sharp OSA Settings] and change the setting for [External Accounting Application Settings] and then restart the machine. To restart the machine, see "TURNING ON THE POWER (page...
Page 111 External count mode can be used together with the user control function of the machine. (External count mode can also be used when the user control function is disabled.) To enable the external count mode: In "Settings (administrator)", select [System Settings] → [Sharp OSA Settings] → [External Accounting Application Settings] and enable the [External Account Control] setting alone. 1-108...
Page 112: Removing Misfeeds
BEFORE USING THE MACHINE►REMOVING MISFEEDS REMOVING MISFEEDS REMOVING MISFEEDS If a paper misfeed occurs, the "Paper Jam" message will appear in the touch panel and printing and scanning will stop. In this event, tap the [Check how to remove misfeeds] key in the touch panel. When the key is tapped, instructions for removing the misfeed will appear.
Page 113: Maintenance
BEFORE USING THE MACHINE►MAINTENANCE MAINTENANCE This section explains how to clean the machine, and replace the toner cartridge. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
Page 114 BEFORE USING THE MACHINE►MAINTENANCE SCANNING AREA If black lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). MX-B455W Open the automatic document feeder and remove the glass cleaner.
Page 115: Cleaning The Bypass Feed Roller
BEFORE USING THE MACHINE►MAINTENANCE MX-B355W Open the automatic document feeder and clean the document scanning area on the document glass with the soft cloth. CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent.
Page 116: Replacement Of Toner Cartridge
BEFORE USING THE MACHINE►MAINTENANCE REPLACEMENT OF TONER CARTRIDGE Always replace the toner cartridge after the "Change the toner cartridge." message appears. You should keep one set of replacement toner cartridges on hand so that you can replace a toner cartridge immediately when toner runs out. Replacement message Toner Low (Do not replace cartridge until requested)
Page 117 BEFORE USING THE MACHINE►MAINTENANCE Open the front cover. Pull the toner cartridge toward you. Gently pull out the toner cartridge horizontally. If the cartridge is pulled out abruptly, toner may spill out. Hold the toner cartridge with both hands as shown and slowly pull it out of the machine.
Page 118 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 119: Character Entry
BEFORE USING THE MACHINE►CHARACTER ENTRY CHARACTER ENTRY NAMES AND FUNCTIONS OF SOFT KEYBOARD KEYS Display the soft keyboard to register the name of a file, program, folder or user. Exits the soft keyboard. Displays the entered text. Finalizes the entered characters and exits the soft Retrieves the stored words.
Page 120 Icons COPIER Functions you can use in Easy Copy mode Eco-friendly functions Functions for copying on special media OUTPUT ....... . . 2-37 BEFORE USING THE MACHINE AS A •...
Page 121 COPIER CONVENIENT COPY FUNCTIONS SECURITY REINFORCEMENT FUNCTIONS ..2-65 • PADDING UNAUTHORIZED COPY INTERRUPT COPY ......2-108 PREVENTION DATA (HIDDEN PATTERN PRINT).
Page 122: Before Using The Machine As A
COPIER►BEFORE USING THE MACHINE AS A COPIER BEFORE USING THE MACHINE AS A COPIER COPY MODE There are two modes for copying: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most copy jobs. If you need to select detailed settings or special functions, use normal mode.
Page 123: Normal Mode
Shift to Easy Mode Shift to Normal Mode Tap the [Easy Copy] mode icon. Tap the [Copy] mode icon. LINE PRINTER Easy Easy Job Status Sharp OSA Copy Scan File retrieve 10:15 AM 10:15 AM Easy Sharp OSA Copy E-Mail...
Page 124 To switch from any of the modes, tap the mode display. Shift to Easy Mode Tap [Easy Copy]. Easy LINE PRINTER Easy Sharp OSA Job Status File retrieve Copy Scan The initial screen of easy copy is displayed. Original Address E-mail Address Detail 8½x11...
Page 125 The initial copy mode screen is displayed. E-Mail FTP/Desktop Network Folder Internet Fax Copy File retrieve Sharp OSA 8½x11 8½x11 To switch from the base screen of easy mode, tap the [Detail] key and then tap the [Yes] key in the confirmation screen. LINE PRINTER Easy...
Page 126: Copying Sequence
COPIER►BEFORE USING THE MACHINE AS A COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Switch to copy mode.
Page 127 COPIER►BEFORE USING THE MACHINE AS A COPIER Scan the original. Tap the [Preview] key to scan the original. In Easy mode In Normal mode Original Detail 8½x11 8½x11 Paper 2-Sided Copy Copy Ratio Staple Select 8½x11 100% Tray 1 1 → 1 8½x11 8½x11 Start...
Page 128: Copy Preview
COPIER►BEFORE USING THE MACHINE AS A COPIER Tap the [Start] key to start copying. When making only one set of copies, you do not need to specify the number of copies. • To cancel all settings, tap the [CA] key. When the [CA] key is tapped, all settings selected to that point are cleared and you will return to the base screen.
Page 129: Checking The Original Size
COPIER►BEFORE USING THE MACHINE AS A COPIER CHECKING THE ORIGINAL SIZE For the procedure for specifying the original size, refer to " SELECTING THE ORIENTATION AND SIZE OF THE ORIGINAL ". (page 2-29) Easy mode Check the original size in the upper left corner of the screen. If you did not set the original size manually, the original size set in “Default Original Size Settings”...
Page 130 COPIER►BEFORE USING THE MACHINE AS A COPIER Orientation of placed original Place the original as shown below. If you place the original in an incorrect orientation, it may result in stapling at an unexpected position. On "Preview Screen", view the image orientation or preview image. COPY PREVIEW (page 2-9) ►...
Page 131: Selecting The Paper Tray For Copying
COPIER►BEFORE USING THE MACHINE AS A COPIER SELECTING THE PAPER TRAY FOR COPYING The machine is set to automatically select the tray with the size of paper that is the same as the set original size. (Auto Paper Select). If the original size cannot be detected correctly because it is a non-standard size or when you want to change the paper size for copying, you can select the paper tray manually.
Page 132: Basic Procedure For Making Copies
COPIER►BASIC PROCEDURE FOR MAKING COPIES BASIC PROCEDURE FOR MAKING COPIES This section explains how to select settings from the base screen of easy mode. SELECTING COPY MODE (page 2-4) ► COPYING USING THE AUTOMATIC DOCUMENT FEEDER FOR COPYING Place the original in the document feeder tray of the automatic document feeder.
Page 133: Using The Document Glass For Copying
COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Start] key to start copying. When making only one set of copies, you do not need to specify the number of copies. To make two or more sets of copies: Tap the number of copies key to specify the number of copies. Original Detail 8½x11...
Page 134 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Start] key to start copying. When making only one set of copies, you do not need to specify the number of copies. To make two or more sets of copies: Tap the number of copies key to specify the number of copies. Original Detail 8½x11...
Page 135: Automatic 2-Sided Copying
COPIER►BASIC PROCEDURE FOR MAKING COPIES AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER FOR 2-SIDED COPYING Originals Copies Originals Copies Originals Copies Automatic 2-sided copying of Automatic 2-sided copying of 1-sided copying of 2-sided 1-sided originals 2-sided originals originals • To make 2-sided copies, configure the 2-sided copy settings before scanning the original. •...
Page 136: Using The Document Glass For 2-Sided Copying
COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Preview] key. Tap the [Start] key to start copying. USING THE DOCUMENT GLASS FOR 2-SIDED COPYING Originals copy Automatic 2-sided copying of 1-sided originals Dual-side copy helps to save paper. To change the default 2-sided copy mode: In "Settings (administrator)", select [System Settings] →...
Page 137 COPIER►BASIC PROCEDURE FOR MAKING COPIES Check the paper (tray) you want to use Original Detail 8½x11 for copying, and tap the keys for any Paper other settings you want to select. 2-Sided Copy Copy Ratio Staple Select 8½x11 Tap the [Original] key and specify the orientation of the 100% original to have the orientation be correctly recognized.
Page 138: Changing The Exposure And Original Image Type
COPIER►BASIC PROCEDURE FOR MAKING COPIES CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE AUTOMATIC ADJUSTMENT OF EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied. ([Auto] is displayed.) Original Detail 8½x11...
Page 139 COPIER►BASIC PROCEDURE FOR MAKING COPIES or slide the slider to Exposure adjust the copy exposure. Auto Manual After the adjustment, tap This completes the procedure in easy mode. Lighten Darken Start Copies Preview To select more detailed settings, tap the [Detail] key to switch to normal mode.
Page 140 COPIER►BASIC PROCEDURE FOR MAKING COPIES or slide the slider to adjust the copy exposure. If you adjust the exposure with the original type selected to [Auto], the original image type is automatically selected to [Text/Printed Photo]. After the adjustment, tap 8½x11 Guidelines for the exposure level when [Text] is selected for "Exposure/Original Type"...
Page 141: Enlarge/Reduce
COPIER►BASIC PROCEDURE FOR MAKING COPIES ENLARGE/REDUCE AUTO RATIO SELECT This section explains how to automatically select the appropriate ratio to meet the paper size when manually changing the paper tray to make a copy on paper that has a size different from the original. 8½x11 5½x8½...
Page 142: Manual Ratio Selection
COPIER►BASIC PROCEDURE FOR MAKING COPIES MANUAL RATIO SELECTION This section explains how to specify any ratio when making a copy on paper that has a size different from the original or changing the image size for copying. The following three methods can be used to specify the ratio. Using the preset ratio key Specify any ratio by combination of preset ratio key, for which the enlargement and reduction ratio values are pre-registered between the frequently used standard sizes, with the zoom key, which allows you to adjust the ratio in 1%...
Page 143 COPIER►BASIC PROCEDURE FOR MAKING COPIES Using the preset ratio key Tap the [Copy Ratio] key. ► COPY MODE (page 2-3) to set the ratio. Copy Ratio After the settings are completed, tap ( 25~200 ) Auto Image Check that a paper size suitable for the ratio is selected. Slightly Reduce (3% Reduction) By Paper Size...
Page 144 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specifying the image dimensions Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 2-5) Tap the [Copy Ratio] key. Tap the [by Size] key of the [Zoom] tab. 8½x11 Specify the image size (dimensions of Slightly Reduce...
Page 145: Enlarging/Reducing The Length And Width Separately
COPIER►BASIC PROCEDURE FOR MAKING COPIES ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY This section explains how to individually specify the horizontal and vertical copy ratios. When 50% is selected for the horizontal ratio and 70% is selected for the vertical ratio The following two methods can be used to specify the ratio.
Page 146 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [X] key, and set the X Original No. of copies Change Size/Direction. (horizontal) ratio. Paper Select Change Paper Feed Tray 2-Sided Copy Background Adjustment Preview Start 8½x11 Others 8½x11 • To quickly set the ratio, first specify a value close to the desired one, then adjust it with •...
Page 147 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specify the X and Y dimensions of the Original No. of copies Change Size/Direction. image size and those of the output Paper Select Copy Ratio Change Paper Feed Tray 2-Sided Copy by Size size. The copy ratio is calculated from specified sizes. Background Adjustment Enter the image size and the finished size.
Page 148: Selecting The Orientation And Size Of The Original
COPIER►BASIC PROCEDURE FOR MAKING COPIES SELECTING THE ORIENTATION AND SIZE OF THE ORIGINAL The paper size that appears in the [Original] key is the paper size that is set in "Default Original Size Settings" in the system settings (administrator). To change the original size to a different size from the size shown in the [Original] key, touch the [Original] key and set the original size. Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized.
Page 149 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specifying the orientation and size of an AB-size original Tap the [Original] key to set the orientation of the original. ► COPY MODE (page 2-3) Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 2-5) Tap the [Original] key.
Page 150 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specifying the orientation and size of a non-standard size originals Tap the [Original] key to set the orientation of the original. ► COPY MODE (page 2-3) Tap the [Detail] key to change to normal mode. ►...
Page 151: Storing Frequently Used Original Sizes
COPIER►BASIC PROCEDURE FOR MAKING COPIES STORING FREQUENTLY USED ORIGINAL SIZES Store the frequently used non-standard original sizes. This section explains how to store, retrieve, change, and delete non-standard original sizes. • The stored original size will be retained even if the main power is turned off. •...
Page 152 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap a key ( ) for storing a 2-Sided Copy No. of copies custom original size. Original Background Adjustment Store/Delete Blank Page Skip Select the size key to store/delete Skip Blank Page in Original Tap a key that does not show a size. the custom original size.
Page 153 COPIER►BASIC PROCEDURE FOR MAKING COPIES Retrieving a stored original size Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 2-5) Tap the [Original] key. Tap the [Custom Size] tab. Tap the key of the original size that Store/Delete No.
Page 154: Making Copies Using The Bypass Tray
COPIER►BASIC PROCEDURE FOR MAKING COPIES MAKING COPIES USING THE BYPASS TRAY MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed information on paper that can be loaded into the bypass tray, see "APPLICABLE PAPER TYPES (page 1-62)".
Page 155: Specifying A Type And Size Of Paper Loaded On Bypass Tray
COPIER►BASIC PROCEDURE FOR MAKING COPIES SPECIFYING A TYPE AND SIZE OF PAPER LOADED ON BYPASS TRAY Tap the [Paper Select] key, and tap the bypass tray key. ► SELECTING THE PAPER TRAY FOR COPYING (page 2-12) Tap the [Type and Size] key, and tap the key that meets the type of the loaded paper.
Page 156: Output
COPIER►BASIC PROCEDURE FOR MAKING COPIES OUTPUT SORT/GROUP SETTING This section explains how to select the sorting method when outputting the scanned original. Enables the sort mode when the original is placed in the automatic document feeder, and enables the group Auto mode when the original is placed on the document glass.
Page 157: Staple Settings
COPIER►BASIC PROCEDURE FOR MAKING COPIES STAPLE SETTINGS Specify whether or not the set of output will be stapled. Original Orientation Staple Staple Position Does not staple. Portrait orientation Landscape orientation You can view staple positions on the "PREVIEW SCREEN (page 1-15)".
Page 158: Inserting Separator Pages Between Copies Or Jobs
COPIER►BASIC PROCEDURE FOR MAKING COPIES INSERTING SEPARATOR PAGES BETWEEN COPIES OR JOBS This function inserts separator pages between each set of copies or between each job. When you insert separator pages between sets of copies, you can specify whether to insert the separator page before or after each set.
Page 159 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specify the separator page insertion mode. • To insert separator pages between sets of copies, set the [Insert Top of Sets] or [Insert End of Sets] checkbox to . Next, tap to specify the number of copies in each set.
Page 160: Batch Copy Functions
COPIER►BASIC PROCEDURE FOR MAKING COPIES BATCH COPY FUNCTIONS COPYING MULTIPLE ORIGINALS AS A SINGLE PAGE (N-Up) This function copies multiple original pages onto a single sheet of paper in a uniform layout. Select 2-Up to copy two original pages onto one sheet, 4-Up to copy four original pages onto one sheet, or 8-Up to copy eight original pages onto one sheet.
Page 161 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Others] key, and tap the [N-Up] key. Tap the number of originals you want to copy collectively, and select the layout key. 8½x11 Tap [Border], and select the border. Covers/Inserts Others Insert Covers/Inserts Booklet A line can be inserted between pages arranged on a sheet.
Page 162: Copying Both Sides Of A Card As Asingle Page (Card Shot)
COPIER►BASIC PROCEDURE FOR MAKING COPIES COPYING BOTH SIDES OF A CARD AS A SINGLE PAGE (CARD SHOT) This function copies the front and reverse sides of a card on one sheet, not on separate sheets. This function is convenient for making copies for identification purposes and helps save paper. Front Back Example of a landscape copy...
Page 163 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [On] key, and specify the original size as required. 8½x11 8½x11 • Tap the areas displaying width and height sizes respectively, and enter the sizes using the numeric keys. • To quickly set the size, first specify a value close to the desired ratio value by the numeric keys, then adjust it by tapping •...
Page 164: Repeating The Same Image On One Sheet (Repeat Layout)
COPIER►BASIC PROCEDURE FOR MAKING COPIES REPEATING THE SAME IMAGE ON ONE SHEET (REPEAT LAYOUT) This function copies multiple same original images on one sheet. You can set any of the following three types of repeat copy. Repeat method Description The maximum repeat count to copy images on a sheet is calculated automatically according Auto Repeat to the original size, paper size, and copy ratio being selected from the base screen.
Page 165 COPIER►BASIC PROCEDURE FOR MAKING COPIES Copy by automatically calculating the repeat count (Auto Repeat) Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-75) ►...
Page 166 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Start] key to start copying. Copy by specifying a repeat count (Fixed Repeat) Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 167 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap [No. of Faces] to set a repeat Original Others Change Size/Direction. count. Repeat Layout Background Adjustment Exposure No. of Faces Select Type/Exposure After the settings are completed, tap 2 Repeat The automatic calculation result is shown as the copy ratio. 4 Repeat 8 Repeat Preview...
Page 168 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Original] key and select an original size. When you tap the original size key, the original direction is indicated in the "How To Set". Place the original to meet the displayed orientation. After the settings are completed, tap •...
Page 169: Copying Multiple Business Cards (Business Card Copy)
COPIER►BASIC PROCEDURE FOR MAKING COPIES COPYING MULTIPLE BUSINESS CARDS (BUSINESS CARD COPY) Business Card Copy can be used to copy up to 8 business cards on one sheet of paper. This function can be used when you want to create the list of business cards, and when you want to file business cards. 1-Sheet Layout 8-Sheet Layout 2-Sheet Layout...
Page 170 Tap the [CA] key. Tap the [Start] key to start copying. • The zoom is fixed at 100%. • When the [1-Sheet Layout] key is selected, [XY Zoom] cannot be used. (MX-B355W only) Copy results of 8-Sheet Layouts Originals (Original orientation)
Page 171: Other Functions
COPIER►OTHER FUNCTIONS OTHER FUNCTIONS Other functions are set from the base screen of normal mode. SELECTING COPY MODE (page 2-4) ► Other functions cannot be selected in easy mode. OUTPUT AND LAYOUT EDITING FUNCTIONS MAKING COPIES IN PAMPHLET FORMAT (BOOKLET) Copies made by "Booklet"...
Page 172 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-75) ► DOCUMENT GLASS (page 1-77) If the originals are 2-sided, place them in the document feeder tray. Tap the [Others] key and then the [Booklet] key.
Page 173: Copying Multiple Originals On Each Booklet Page (Booklet 2-Up/4-Up)
COPIER►OTHER FUNCTIONS COPYING MULTIPLE ORIGINALS ON EACH BOOKLET PAGE (BOOKLET 2-Up/4-Up) This function copies two or four original pages equally on one page of pamphlet copy paper. This function is convenient for arranging minimum number of copies into an attractive booklet or pamphlet format. Originals Booklet 2-Up •...
Page 174 COPIER►OTHER FUNCTIONS Tap the [1-Sided], [2-Sided Booklet] or N-Up Others Put Multiple Pages in A Page [2-Sided Tablet] key as appropriate for Paper Select Booklet Change Paper Feed Tray Select Output Binding Edge. Original the original. Change Size/Direction. Select Original Type. Erase Erase Shadow Around 1-Sided...
Page 175 COPIER►OTHER FUNCTIONS Tap [Border], and select the border. A line can be inserted between pages arranged on a sheet. After the settings are completed, tap twice, and [Back] keys in sequence. 8½x11 8½x11 11x17 To cancel all settings: Tap the [CA] key. Tap the [Start] key to start copying.
Page 176: Paper, And Time Saving Functions
COPIER►OTHER FUNCTIONS PAPER, AND TIME SAVING FUNCTIONS SKIPPING BLANK PAGES IN AN ORIGINAL (BLANK PAGE SKIP) If the scanned original contains blank pages, this function skips them to copy only non-blank pages. The machine detects blank pages, enabling you to skip useless copies without checking an original. The blank pages are not copied.
Page 177 COPIER►OTHER FUNCTIONS Tap the [Skip Blank Page] or [Skip Blank and Back Shadow] key. Blank Page Skip After the settings are completed, tap and [Back] keys in sequence. Skip Blank Page Skip Blank and Back Shadow 8½x11 8½x11 To cancel all settings: Tap the [CA] key.
Page 178: Adjusting The Background By Making Light Areas Of The Original Darker Or Lighter (Background Adjustment)
COPIER►OTHER FUNCTIONS ADJUSTING THE BACKGROUND BY MAKING LIGHT AREAS OF THE ORIGINAL DARKER OR LIGHTER (BACKGROUND ADJUSTMENT) You can adjust the background by making light areas of the original darker or lighter. Level [+] [+] makes the background darker. [-] makes the background lighter.
Page 179 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-75) ► DOCUMENT GLASS (page 1-77) To cancel all settings: Tap the [CA] key. Tap the [Start] key to start copying.
Page 180: Making A Proof Copy (Proof Copy)
COPIER►OTHER FUNCTIONS MAKING A PROOF COPY (PROOF COPY) This function makes a proof copy before printing the specified number of copies. Check the preview image with a proof copy. If necessary, change the settings. Using this function stores the scanned original in the machine, saving you the trouble of re-scanning the original in the changed setting.
Page 181 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-75) ► DOCUMENT GLASS (page 1-77) To cancel all settings: Tap the [CA] key. Set the number of copies (number of sets) using the numeric keys.
Page 182: Checking The Number Of Scanned Original Sheets (Original Count)
COPIER►OTHER FUNCTIONS Check the copy result. If no problem is Program Registration Register Current Settings found, tap the [Start Print] key. Adjust Print Position 8½x11 As necessary, change the settings and repeat proof copying until you are satisfied with the copy result. Press [Start Print] to continue.
Page 183: Displaying Eco Recommendation Settings (Eco Recommendation Function Display)
COPIER►OTHER FUNCTIONS Tap the [Start] key. Check the number of original sheets. Program Registration Register Current Settings 1 pages of original The number that is displayed is the number of scanned have been scanned. Call Eco Program Copy the scanned data? original sheets, not the number of scanned original pages.
Page 184: Security Reinforcement Functions
COPIER►OTHER FUNCTIONS SECURITY REINFORCEMENT FUNCTIONS PADDING UNAUTHORIZED COPY PREVENTION DATA (HIDDEN PATTERN PRINT) Characters to prevent unauthorized copying such as pre-set or customized text are placed as invisible characters in a background pattern. When an output sheet with a pattern print is copied, the hidden characters will appear. •...
Page 185 COPIER►OTHER FUNCTIONS Tap the [On] key, and specify each item in the [Default Settings] tab as Hidden Pattern Print required. Default Settings Print Contents Setting Standard Exposure 48point Font Size Angle 0° Font Style Standard Camouflage Pattern 1 Pattern Positive Method Function Rev.
Page 186: Forcibly Printing Traceable Information (Tracking Information Print)
COPIER►OTHER FUNCTIONS FORCIBLY PRINTING TRACEABLE INFORMATION (TRACKING INFORMATION PRINT) This function forcibly prints the pre-specified traceable information to prevent an unauthorized copy. Originals Trace information area • If this function is specified together with another image compositing function, trace information is printed at the top. •...
Page 187: Output Position And Margin Adjustment Functions
COPIER►OTHER FUNCTIONS OUTPUT POSITION AND MARGIN ADJUSTMENT FUNCTIONS ADDING MARGINS (MARGIN SHIFT) This function shifts the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be Not using the Margin Using the Margin Shift...
Page 188 COPIER►OTHER FUNCTIONS Tap the image shift direction. 8½x11 8½x11 Sets a margin shift width. Tap the numeric value display indicating the margin shift area on the front side or reverse side, and enter the area using the numeric keys. After the settings are completed, tap and [Back] keys in sequence.
Page 189: Erasing Peripheral Shadows For Copying (Erase)
COPIER►OTHER FUNCTIONS ERASING PERIPHERAL SHADOWS FOR COPYING (ERASE) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the Erase Using the Erase Shadows appear here Shadows appear on the Shadows do not appear on...
Page 190 COPIER►OTHER FUNCTIONS Tap the checkbox of the edge that you wish to erase, and specify the erase Erase Clear position. Outer Frame Check that he tapped checkbox is set to Specify Frame+Center Left Right Reverse erase position of If the [Outer Frame] key is tapped, the [Up], [Down], [Left], back face Down and [Right] checkboxes are set to...
Page 191: Copying In The Center Of The Paper (Centering)
COPIER►OTHER FUNCTIONS COPYING IN THE CENTER OF THE PAPER (CENTERING) This function centers the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 192: Specifying A Paper Position (Position Image)
COPIER►OTHER FUNCTIONS SPECIFYING A PAPER POSITION (POSITION IMAGE) This function moves the scanned original to a specified position to make a copy. You can make a copy in any desired position as you can fine adjust the position. We recommend that you specify the top as the starting side of the original. Position Image is used Originals Printing paper...
Page 193 COPIER►OTHER FUNCTIONS Sets a movement distance. Original Others Change Size/Direction. Erase Tap the area indicating the movement distance on the front Position Image Clear Erase Shadow Around Please designate print start position. or reverse side, and enter the distance using numeric keys. 2-Sided Copy Side1 Side2...
Page 194: Scanning Functions
COPIER►OTHER FUNCTIONS SCANNING FUNCTIONS COLLECTIVELY SCANNING A LARGE NUMBER OF ORIGINALS (JOB BUILD) This function divides the originals into sets and feeds each set through the automatic document feeder one set at a time when copying a very large number of originals. This saves you the trouble of sorting the copies. When scanning originals that are separated into sets, scan the set that has the first page first.
Page 195 COPIER►OTHER FUNCTIONS Change settings as needed. Place the original in the document feeder tray of the automatic document Indicator line feeder, and tap the [Start] key to scan the first original. Insert the originals all the way into the document feeder tray. Originals can be stacked up to the indicator line.
Page 196: Change Copy Settings
COPIER►OTHER FUNCTIONS Changing the copy settings for each set of originals As necessary, change copy settings for each set of originals. Perform the steps below before scanning the next set of originals in step 4 of "Copying in job build mode (page 2-75)".
Page 197: Scanning Originals Of Different Sizes (Mixed Size Original)
COPIER►OTHER FUNCTIONS SCANNING ORIGINALS OF DIFFERENT SIZES (MIXED SIZE ORIGINAL) This feature copies originals in different sizes at the same time even when 5-1/2" x 8-1/2" (A5) size originals are mixed with 8-1/2" x 11" (A4) size originals. When mixed size original is combined with auto ratio selection, the ratio is adjusted individually for each original according to the selected paper size, enabling printing on a uniform paper size.
Page 198 COPIER►OTHER FUNCTIONS Tap the [Others] key, and tap the [Mixed Size Original] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key. To cancel slow scan mode: Tap the [Slow Scan Mode] key to clear the checkmark. Place the original face up on the Place the originals in document glass.
Page 199: Scanning Thin Originals (Slow Scan Mode)
COPIER►OTHER FUNCTIONS SCANNING THIN ORIGINALS (SLOW SCAN MODE) (MX-B455W only) When you wish to scan thin originals using the automatic document feeder, you can use this function, which helps prevent thin originals from misfeeding. Slow Scan Mode must be specified before scanning the original. The "2-Sided→2-Sided"...
Page 200: Adjusting Resolution When Scanning (Resolution)
COPIER►OTHER FUNCTIONS ADJUSTING RESOLUTION WHEN SCANNING (RESOLUTION) This function adjusts the resolution when scanning the original, enabling the high-quality output or speed-priority output according to the application. • Resolution must be specified before scanning the original. • The resolution setting is applied when making a full-size copy. Tap the [Others] key, and tap the [Scan Resolution] key.
Page 201: Text And Image Addition Functions
COPIER►OTHER FUNCTIONS TEXT AND IMAGE ADDITION FUNCTIONS PRINTING DATES, PAGE NUMBERS, AND WATERMARKS (STAMP) This function prints information such as the "Date" or "Stamp", which is not shown on the original, on copies. You can print the following six types of information. •...
Page 202 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-75) ► DOCUMENT GLASS (page 1-77) Tap the [Others] key, and tap the [Stamp] key. Tap a tab to be printed, and tap the format.
Page 203 COPIER►OTHER FUNCTIONS Setting using the [Text] tab Tap the [Direct Entry] key in the [Text] tab to display the soft keyboard. Use the soft keyboard to enter any characters. Stamp Cancel All Copies Text Watermark Pre-Set Text Direct Entry Detail Layout 8½x11 8½x11...
Page 204: Adding A Registered Image To An Original (Custom Image)
COPIER►OTHER FUNCTIONS ADDING A REGISTERED IMAGE TO AN ORIGINAL (CUSTOM IMAGE) This function adds an image registered in the machine to an original to make a copy. Following are two types of custom images. • Custom stamp (Stamp image) MEMO MEMO •...
Page 205 COPIER►OTHER FUNCTIONS Combined function Custom image operations Tracking Information Print Makes a stamp copy under a tracking information print. Repeat Layout Cannot be combined. Position Image Prints an image at the original position regardless of the Position Image setting. • An image must be registered in advance from the printer driver to the machine. ►...
Page 206 COPIER►OTHER FUNCTIONS Tap the [Start] key to start copying. For settings related to custom stamp and custom water mark, see the following table. For custom stamp Print Page Specify a page(s) for stamp copy. First Page or All Pages Print Position Specify a position for stamp copy.
Page 207: Inserting Covers In Copies (Covers/Inserts)
COPIER►OTHER FUNCTIONS INSERTING COVERS IN COPIES (COVERS/INSERTS) This function inserts a different type of paper into the pages corresponding to the front and back covers of a copy job. It is helpful when you want to change cover paper to make resources look better. Configure insertion sheet settings if needed.
Page 208 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover Not copied 1-sided copy Inserts a front cover at the beginning of copies, and makes a 1-sided copy on the sixth original page for back cover. Not copied 2-sided copy Inserts a front cover at the beginning of copies, and makes a 2-sided copy on the fifth and sixth original pages for back cover.
Page 209 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover 1-sided copy Not copied Makes a 1-sided copy on the first original page for front cover, and also makes a 1-sided copy on the sixth original page. Inserts cover sheets at the end of copies. 2-sided copy Not copied Makes a 2-sided copy on the first and second original pages for front cover, and...
Page 210 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover 2-sided copy 2-sided copy Makes a 2-sided copy on the first and second original pages for front cover, and also makes a 2-sided copy on the fifth and sixth original pages for back cover. 1-sided copying of 2-sided originals Setting conditions for each cover Resulting copies...
Page 211 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover 1-sided copy 2-sided copy Makes a 1-sided copy on the first original page for front cover, and also makes a 2-sided copy on the sixth original page for back cover. 2-sided copy 1-sided copy Makes a 2-sided copy on the first and second original pages for front cover, and also...
Page 212 COPIER►OTHER FUNCTIONS 2-sided copying of 2-sided originals Setting conditions for each cover Resulting copies Front Cover Back Cover Not copied Not copied Inserts cover sheets at the beginning and end of copies. 1-sided copy Not copied Makes a 1-sided copy on the first original page for front cover, and inserts a back cover at the end of copies.
Page 213 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover 2-sided copy 1-sided copy Makes a 2-sided copy on the first and second original pages for front cover, and also makes a 1-sided copy on the sixth original page for back cover. * The fifth original page is not copied.
Page 214 COPIER►OTHER FUNCTIONS Tap the [Change] key. Covers/Inserts Cancel All Front Cover Back Cover Insertion Sheet Bypass Plain 1 Change Make No Copy Paper Tray Page Layout Settings 8½x11 8½x11 Configure copy setting of a front cover sheet. Front Cover Setting When only inserting a cover, tap the [Make No Copy] key.
Page 215: Inserting Insertion Sheets In Copies (Covers/Inserts)
COPIER►OTHER FUNCTIONS INSERTING INSERTION SHEETS IN COPIES (COVERS/INSERTS) This function inserts a sheet of paper into a specific page as an insertion sheet. There are two types of insertion sheets. Insertion positions can be specified. Insert covers if needed. When inserting covers, see "INSERTING COVERS IN COPIES (COVERS/INSERTS) (page 2-88)".
Page 216 COPIER►OTHER FUNCTIONS Insertion Resulting copies sheet Insert an insertion sheet in 1-sided copy mode. Insert an insertion sheet in setting 2-sided copy mode. conditions 2-sided copy Makes a 2-sided copy of the third and fourth original pages on an insertion sheet. 2-sided original copying Insertion Resulting copies...
Page 217: Checking, Editing, And Deleting The Page Layout Of Covers And Insertion Sheets
COPIER►OTHER FUNCTIONS Place the original in the document feeder tray of the automatic document feeder. ► AUTOMATIC DOCUMENT FEEDER (page 1-75) Tap the [Others] key, and then tap the [Covers/Inserts] key. Tap the [Insertion Sheet] tab. Tap the [Insertion Type A] key, and tap the insert page display key. The Insertion Type B to Type H settings are the same as the Insertion Type A settings.
Page 218 COPIER►OTHER FUNCTIONS When only inserting insertion sheet A, tap the [Make No Copy] key. Insertion Type A When making a copy on insertion sheet A, tap the [Simplex] Copy on Insert A or [2-Sided Copy] key. Paper Tray Make No Copy Bypass If you selected [2-Sided Copy], tap the [Book] key or [Tablet] Simplex...
Page 219: Page Layout
COPIER►OTHER FUNCTIONS CHECKING, EDITING, AND DELETING THE PAGE LAYOUT OF COVERS AND INSERTION SHEETS (PAGE LAYOUT) The editing contents are different between the registered covers and insertion sheets as shown below. • For the "Cover Sheet", you can change settings such as the paper type, copy/do not copy, 1-Sided, and 2-Sided. •...
Page 220: Inserting Insertion Sheets In Between Transparency Films (Transparency Inserts)
COPIER►OTHER FUNCTIONS INSERTING INSERTION SHEETS IN BETWEEN TRANSPARENCY FILMS (TRANSPARENCY INSERTS) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 221 COPIER►OTHER FUNCTIONS Tap the [On] key. Original Others Change Size/Direction. N-Up Transparency Inserts When making a copy on insertion sheets, tap the [Also Make Put Multiple Pages in A Page Margin Shift Copy on Inserts] checkbox to set to Shift Position to Have Margin Also Make Copy on Inserts After the settings are completed, tap and [Back] keys in...
Page 222: Functions For Specific Uses
COPIER►OTHER FUNCTIONS FUNCTIONS FOR SPECIFIC USES COPYING WITH MIRROR IMAGE (MIRROR IMAGE) This function makes copies by inverting the original into a mirror image. Originals Mirror image copy Specify the Mirror Image before scanning an original. Tap the [Others] key, and tap the [Mirror Image] key. A checkmark appears on the icon.
Page 223: Output And Density Adjustment Functions
COPIER►OTHER FUNCTIONS OUTPUT AND DENSITY ADJUSTMENT FUNCTIONS REVERSING WHITE AND BLACK IN A COPY (B/W REVERSE) This function reverses black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
Page 224: Easy Adjustment Of The Image Quality (Quick Image Quality Adjustment)
Adjust Thickness and Outline. After the settings are completed, tap and [Back] keys in sequence. Smooth Sharp Touch [+] to sharpen and [-] to smoothen overall color tone and outline. 8½x11 8½x11 To cancel the quick image quality adjustment setting: Tap the [Off] key.
Page 225: Adjusting The Sharpness Of An Image (Sharpness)
Tap the [Others] key, and tap the [Sharpness] key. or slide the slider to adjust the sharpness. Sharpness Select [More Sharp] for sharper outlines, or [Less Sharp] for softer outlines. Less Sharp More Sharp After the settings are completed, tap and [Back] keys in sequence.
Page 226: The Adjust Density Area For Copy (Gray Balance)
COPIER►OTHER FUNCTIONS THE ADJUST DENSITY AREA FOR COPY (GRAY BALANCE) You can adjust the tone and density of copies. The density is divided into three ranges, and you can adjust the density of each range. If needed, you can also adjust all three density ranges at once. Black+ Gray Balance must be specified before scanning the original.
Page 227: Convenient Copy Functions
COPIER►CONVENIENT COPY FUNCTIONS CONVENIENT COPY FUNCTIONS INTERRUPT COPY This function suspends a job in progress, and preferentially prints the original specified with interrupt copy. When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. •...
Page 228 COPIER►CONVENIENT COPY FUNCTIONS Tap the [Start] key to start interrupt copying. When the interrupt copy job is completed, the interrupted job will resume. The interrupt copy function does not display the preview of the scanned original. 2-109...
Page 229: Send Data While Copying
COPIER►CONVENIENT COPY FUNCTIONS SEND DATA WHILE COPYING This function allows you to send a fax while making a copy, send an e-mail with an image attached, or save data in the network folder. You need to store the destination in the address book in advance. ►...
Page 230 COPIER►CONVENIENT COPY FUNCTIONS Set each copy item as required. These copy settings are used for fax transmission. However, some settings may be unavailable depending on the function. You can preview the scanned original by tapping the [Preview] key. Tap the [Start] key to start copying. After the copy, the transmission starts.
Page 231: Copy Jobs
COPIER►CONVENIENT COPY FUNCTIONS COPY JOBS When you tap the job status display, jobs are displayed in a list. To check the status of a copy job, tap the [Print] tab. When you wish to stop or delete jobs or to perform priority processing, read the following items: STOPPING/DELETING A JOB IN PROGRESS OR RESERVED (page 1-80) ►...
Page 232: Programs
COPIER►CONVENIENT COPY FUNCTIONS PROGRAMS Programs are set from the base screen of normal mode. SELECTING COPY MODE (page 2-4) ► Programs cannot be stored in easy mode. STORING A PROGRAM This function collectively stores copy settings as one program. The stored program can be retrieved using an easy operation.
Page 233 COPIER►CONVENIENT COPY FUNCTIONS • Up to 48 programs can be stored. • Program settings remains registered even when the main power has been turned off. • A program can also be stored in the home screen or favorite as a shortcut; therefore, it is helpful when retrieving it. Specify the copy function to be stored.
Page 234 COPIER►CONVENIENT COPY FUNCTIONS Select whether or not the program will Program registration is completed. be added to the home screen or the At the same time, it can be registered for Favorite or Home to use as shortcut. Do you register? favorites.
Page 235: Retrieving A Program
COPIER►CONVENIENT COPY FUNCTIONS RETRIEVING A PROGRAM The preset program and ID copy are registered in the program. Tap [Call Program] on the action panel. Tap the key of the program you want to retrieve. You can select a program key and tap [Register in Favorite] or [Register for Home] on the action panel to register a shortcut key for the selected program in the favorite or home screen.
Page 236: Deleting And Renaming A Program
COPIER►CONVENIENT COPY FUNCTIONS DELETING AND RENAMING A PROGRAM This section explains how to delete copy settings in a program and rename a program. • A program that is already stored cannot be deleted. • When "Settings (administrator)" - [System Settings] → [Common Settings] → [Enable/Disable Settings] → [Disabling of Registration/Deletion of Program] is selected, a registered program cannot be deleted or renamed.
Page 237 Icons PRINTER Eco-friendly functions Functions for printing on special media CONVENIENT PRINTING FUNCTIONS PRINTER FUNCTION OF THE MACHINE CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS ....3-28 PRINTING IN A WINDOWS ENVIRONMENT •...
Page 238 PRINTER PRINTER JOBS PRINT FUNCTIONS FOR SPECIAL PURPOSES. . . 3-52 • PRINTING SPECIFIC PAGES ON DIFFERENT CHECKING THE PRINT STATUS ... . . 3-78 PAPER (DIFFERENT PAPER) ... . . 3-52 PRINTING AN ENCRYPTED PDF FILE .
Page 239: Printer Function Of The Machine
PRINTER►PRINTER FUNCTION OF THE MACHINE PRINTER FUNCTION OF THE MACHINE To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Windows environment Printer driver type PCL6 The machine support the Hewlett-Packard PCL6 printer control languages.
Page 240: Printing In A Windows Environment
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTING IN A WINDOWS ENVIRONMENT BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory application in Windows. • The menu used to execute printing may vary depending on the application. •...
Page 241 PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Select print settings. (1) Click the [Main] tab. (2) Select the original size. • You can register up to seven user-defined sizes in the menu. To store an original size, select [Custom Paper] or one of [User1] to [User7] from the menu, and click the [OK] button.
Page 242: Printer Driver Settings Screen / Referring To Help
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTER DRIVER SETTINGS SCREEN / REFERRING TO HELP The printer driver settings screen consists of 9 tabs. Click a tab to select the settings on that tab. You can check information on each of the settings in the Help screen. Click the [Help] button at the bottom right of the screen.
Page 243: Selecting The Paper
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT (6) Print image This lets you visually check how the current settings affect the print image. Finishing settings is indicated by icons. (7) Machine image This shows the options that are installed on the machine, and the paper trays and output trays that are used. (8) [Help] button Displays the Help window of the printer driver.
Page 244: Printing On Envelopes
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTING ON ENVELOPES The bypass tray can be used for envelope printing. • For the types of paper that can be used in the bypass tray, see "APPLICABLE PAPER TYPES (page 1-62)". • For the procedure for loading paper in the bypass tray, see "LOADING PAPER INTO THE BYPASS TRAY (page 1-69)".
Page 245: Printing When The User Authentication Function Is Enabled
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED The user information (such as login name and password) that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. •...
Page 246 PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Enter your user information. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is performed by login name, select [Login Name] and enter your login name. • When authentication is performed by login name/password, click [Login Name/Password] and enter your login name and password.
Page 247: Frequently Used Functions
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT FREQUENTLY USED FUNCTIONS SAVING SETTINGS AT THE TIME OF PRINTING Settings configured on each of the tabs at the time of printing can be saved as Favorite. Saving frequently used settings or complex settings under an assigned name makes it easy to select those settings the next time you need to use them. Settings can be saved from any tab of the printer driver properties window.
Page 248: Using Saved Settings
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT USING SAVED SETTINGS You can specify the saved favorites through just one click to apply frequently used settings or complicated settings to your printing. Select the machine's printer driver from the print window of the application, and click the [Preferences] button.
Page 249 PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Right-click the printer driver icon of the machine and select [Printing preferences]. Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-13...
Page 250: Printing In A Mac Os Environment
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING IN A Mac OS ENVIRONMENT BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory application "TextEdit" in Mac OS X. • To install the printer driver and configure settings in a Mac OS environment, see the Software Setup Guide. •...
Page 251: Selecting The Paper
PRINTER►PRINTING IN A Mac OS ENVIRONMENT Select print settings. (1) Make sure that the correct printer is selected. (2) Select an item from the menu and configure the settings as needed. (3) Click the [Print] button. SELECTING THE PAPER This section explains the [Paper Feed] settings in the print settings window. •...
Page 252: Printing On Envelopes
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING ON ENVELOPES The bypass tray can be used for envelope printing. • For the types of paper that can be used in the bypass tray, see "APPLICABLE PAPER TYPES (page 1-62)". • For the procedure for loading paper in the bypass tray, see "LOADING PAPER INTO THE BYPASS TRAY (page 1-69)".
Page 253: Printing When The User Authentication Function Is Enabled
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED The user information (such as login name and password) that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. The menu used to execute printing may vary depending on the application.
Page 254 PRINTER►PRINTING IN A Mac OS ENVIRONMENT Enter your user information. (1) Make sure that the machine's printer name is selected. (2) Select [Job Handling]. (3) Click the [Authentication] tab. (4) Enter your user information. • When authentication is carried out using the login name/password, enter your login name in "Login Name"...
Page 255: Frequently Used Functions
PRINTER►FREQUENTLY USED FUNCTIONS FREQUENTLY USED FUNCTIONS SELECTING THE RESOLUTION The following two selections are available for "Print Mode" (resolution): 600 dpi This mode is suitable for printing data such as regular text or a table. 600 dpi (High Quality) The print quality of photos and text are high. Windows (1) Click the [Image Quality] tab.
Page 256: 2-Sided Printing
PRINTER►FREQUENTLY USED FUNCTIONS 2-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. 2-sided printing also helps conserve paper. Paper Print results orientation...
Page 257: Fitting The Print Image To The Paper
PRINTER►FREQUENTLY USED FUNCTIONS Mac OS (1) Select [Layout]. (2) Select [Long-Edge binding] or [Short-Edge binding]. FITTING THE PRINT IMAGE TO THE PAPER This function automatically enlarges or reduces the print image to match the size of the paper loaded in the machine. This function is convenient when enlarging an Invoice or A5 size document to letter or A4 size to make it easier to view, or when printing a document on paper that is different in size from the original document.
Page 258 PRINTER►FREQUENTLY USED FUNCTIONS Windows (1) Click the [Main] tab. (2) Select the original size from [Original Size] (for example: Invoice). (3) Select the actual paper size to be used for printing from [Output Size] (for example: Letter). If the output size is larger than the original size, the printed image will be automatically enlarged. Mac OS (1) Check the paper size for the print image (for example: Invoice).
Page 259: Printing Multiple Pages On One Page
PRINTER►FREQUENTLY USED FUNCTIONS PRINTING MULTIPLE PAGES ON ONE PAGE This function reduces the print image and prints multiple pages on a single sheet of paper. You can print only the first page in the original size and print multiple reduced pages on the subsequent sheets. For example, when [2-Up] (2 pages per sheet) or [4-Up] (4 pages per sheet) is selected, the following print results will be obtained, depending on the selected page order.
Page 260 PRINTER►FREQUENTLY USED FUNCTIONS Windows (1) Click the [Layout] tab. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, click the [Border] checkbox so that the checkmark appears. •...
Page 261: Printing While Skipping Blank Pages
PRINTER►FREQUENTLY USED FUNCTIONS PRINTING WHILE SKIPPING BLANK PAGES If the scanned original contains blank pages, the blank pages are skipped during printing. The machine detects blank pages and does not print them. This eliminates unnecessary printing without you having to check for blank pages before printing.
Page 262: Stapling Output
PRINTER►FREQUENTLY USED FUNCTIONS STAPLING OUTPUT The staple function staples the output. To create materials with more sophisticated appearance, the staple function can be used in combination with 2-sided printing. This function saves considerable time when preparing handouts for a meeting or other stapled materials. *Stapling takes place in one location only.
Page 263 PRINTER►FREQUENTLY USED FUNCTIONS Windows (1) Click the [Finishing] tab. (2) Select [1 Staple] in "Staple". In addition to the [Finishing] tab, [Staple] can also be set on the [Main] tab. Mac OS (1) Select [Printer Features] and then select [Output]. (2) Select [1 Staple] in "Staple".
Page 264: Convenient Printing Functions
PRINTER►CONVENIENT PRINTING FUNCTIONS CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATE A PAMPHLET (BOOKLET) The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet.
Page 265 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Printer Features] and then select [Output]. (2) Select "Binding Edge". (3) Select [Off] or [2-Up]. 3-29...
Page 266: Printing With Margin Shift Setting (Margin)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING WITH MARGIN SHIFT SETTING (MARGIN) This function shifts the print image to increase the margin at the left, the right, or the top of the paper. By shifting the image, the part of the image that is outside the print area will not be printed. Windows (1) Click the [Layout] tab.
Page 267 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Printer Features] and then select [Output]. (2) Select "Binding Edge". (3) Select "Margin Shift". 3-31...
Page 268: Create A Large Poster (Poster Printing)
PRINTER►CONVENIENT PRINTING FUNCTIONS CREATE A LARGE POSTER (POSTER PRINTING) One page of print data is enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed or overlapping edges can be created (overlap function).
Page 269: Functions To Adjust The Size And Orientation Of The Image
PRINTER►CONVENIENT PRINTING FUNCTIONS FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ADJUST PRINT POSITION ON ODD AND EVEN PAGES SEPARATELY (PRINT POSITION) This function sets different print positions (margins) separately for odd and even pages and prints the pages. This function is available in a Windows environment.
Page 270: Rotating The Print Image 180 Degrees (Rotate 180 Degrees)
PRINTER►CONVENIENT PRINTING FUNCTIONS ROTATING THE PRINT IMAGE 180 DEGREES (ROTATE 180 DEGREES) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can be loaded in only one orientation (such as envelopes or paper with punch holes). ABCD Windows (1) Click the [Main] tab.
Page 271: Enlarging/Reducing The Print Image (Zoom Setting/Enlarge Or Reduce)
PRINTER►CONVENIENT PRINTING FUNCTIONS ENLARGING/REDUCING THE PRINT IMAGE (ZOOM SETTING/ENLARGE OR REDUCE) This function enlarges or reduces the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 272 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button. 3-36...
Page 273: Adjust The Line Thickness (Width)
PRINTER►CONVENIENT PRINTING FUNCTIONS ADJUST THE LINE THICKNESS (WIDTH) Adjusting line widths used in data such as CAD This function increases the thickness of the entire line when the print lines are not clear in CAD or other special applications. When the data includes lines of varying widths, you can print all lines at the minimum width as necessary. •...
Page 274 PRINTER►CONVENIENT PRINTING FUNCTIONS Thickening fine lines in Excel When fine border lines in Excel do not print correctly, you can make the lines thicker. • This function is available in a Windows environment. • This function can be used when the PCL6 printer driver is used. •...
Page 275 PRINTER►CONVENIENT PRINTING FUNCTIONS Adjusting the thickness of text and lines You can make text and lines thicker or thinner. You can also make edges smoother or sharper. This function is available in a Windows environment. Windows (1) Click the [Detailed Settings] tab. (2) Click the [Other Settings] button.
Page 276: Print A Mirror-Image (Mirror-Image Reverse/Visual Effects)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT A MIRROR-IMAGE (MIRROR-IMAGE REVERSE/VISUAL EFFECTS) The image is reversed to create a mirror image. This function is conveniently used to print a design for a woodblock print or other printing medium. In a Windows environment, this function is only available when using the PS printer driver. Windows (1) Click the [Detailed Settings] tab.
Page 277: Image Adjusting Function
PRINTER►CONVENIENT PRINTING FUNCTIONS IMAGE ADJUSTING FUNCTION ADJUST THE BRIGHTNESS AND CONTRAST OF THE IMAGE (IMAGE ADJUSTMENT) This function adjusts the brightness and contrast in the print settings when a photo or other image is printed. This function makes simple corrections even if image editing software is not installed on your computer. This function is available in a Windows environment.
Page 278: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING FAINT TEXT AND LINES IN BLACK (TEXT TO BLACK/VECTOR TO BLACK) When printing a color image in grayscale, text and lines that are drawn in faint colors are printed in black. This function allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale. ABCD ABCD •...
Page 279: Selecting Image Settings To Match The Image Type
PRINTER►CONVENIENT PRINTING FUNCTIONS SELECTING IMAGE SETTINGS TO MATCH THE IMAGE TYPE Preset settings are available in the machine's printer driver for various uses. The following color management settings are available. Graphics mode Select the graphics mode from "Raster" or "Vector". Bitmap compression The data compression ratio of bitmap is set.
Page 280 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Printer Features]. (2) Click the [Advanced2] tab. (3) Specify the settings. 3-44...
Page 281: Functions To Combine Text And Images
PRINTER►CONVENIENT PRINTING FUNCTIONS FUNCTIONS TO COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (WATERMARK) This function adds faint shadow-like text as a watermark in the background of the printed image. The size and angle of the watermark text can be adjusted. The watermark text can be selected from the previously registered text in the list.
Page 282 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Watermarks]. (2) Click the [Watermark] checkbox and configure watermark settings. • Configure detailed watermark settings such as selection of the text. • Adjust the size and angle of the text by dragging the slide bar 3-46...
Page 283: Printing An Image Over The Print Data (Image Stamp)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING AN IMAGE OVER THE PRINT DATA (IMAGE STAMP) This function prints a bitmap or JPEG image stored on your PC over the print data. This function prints a frequently used image or an icon of your own creation as if it is stamped on the print data. The size, position, and angle of the image can be adjusted.
Page 284: Registering A Custom Image
PRINTER►CONVENIENT PRINTING FUNCTIONS REGISTERING A CUSTOM IMAGE This function registers images used as custom images from the printer driver to the machine. • This function is available in a Windows environment. • This function can be used when the PCL6 printer driver is used. To prohibit the registration of custom images: In "Settings (administrator)", select [System Settings] →...
Page 285: Overlay A Fixed Form On The Print Data (Overlays)
PRINTER►CONVENIENT PRINTING FUNCTIONS OVERLAY A FIXED FORM ON THE PRINT DATA (OVERLAYS) This function overlays data on a fixed form you have prepared. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
Page 286: Printing With An Overlay File
PRINTER►CONVENIENT PRINTING FUNCTIONS • When printing is started, a confirmation message will appear. The overlay file will not be created until the [Yes] button is clicked. • When you click the [Open] button, the existing overlay file is registered. Printing with an overlay file (1) Open the driver properties window from the application that is used for printing with an overlay file.
Page 287: Adding The Number Of Copies (Copies Stamp)
PRINTER►CONVENIENT PRINTING FUNCTIONS ADDING THE NUMBER OF COPIES (COPIES STAMP) You can add the number of copies to the header or footer of the print data. You can also set a copies number and print position. This function is available in a Windows environment. (1) Click the [Stamp] tab.
Page 288: Print Functions For Special Purposes
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIC PAGES ON DIFFERENT PAPER (DIFFERENT PAPER) In a Windows environment The front and back covers and specified pages of a document are printed on paper that is different from the other pages. Use this function when you wish to print the front and back covers on heavy paper, or insert colored paper or a different paper type at specified pages.
Page 289 PRINTER►CONVENIENT PRINTING FUNCTIONS • Select the insertion position, paper source, and printing method from the corresponding menus. • Click the [Add] button and your settings will appear in "Information". • When you have finished selecting settings, click the [Save] button in "Favorites" to save the settings. •...
Page 290: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
PRINTER►CONVENIENT PRINTING FUNCTIONS ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (TRANSPARENCY INSERTS) When transparency film is used for printing, this function prevents the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. As necessary, the same content as that printed on each sheet of transparency film is also printed on the corresponding sheet of inserted paper.
Page 291 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Printer Features]. (2) Select [Transparency Inserts] in "Feature Sets". (3) Select the transparency insert settings. When [On (Printed)] is selected from "Transparency Inserts", the same content as that printed on the transparency film is also printed on the insert.
Page 292: Inserting Separator Pages Between Jobs Or Copies
PRINTER►CONVENIENT PRINTING FUNCTIONS INSERTING SEPARATOR PAGES BETWEEN JOBS OR COPIES You can insert separator pages between jobs or the specified number of copies. Job 1 Job 2 Job 1 Job 2 This function is available in a Windows environment. Windows (1) Click the [Finishing] tab.
Page 293: Printing A Carbon Copy (Carbon Copy)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING A CARBON COPY (CARBON COPY) This function prints an additional copy of the print image on paper that is of the same size but from a different paper tray. For example, if carbon copy print is selected when plain paper is loaded into tray 1 and colored paper is loaded into tray 2, a print result similar to a carbon copy slip is obtained with a single selection of the print command.
Page 294: Two-Sided Printing With Specific Pages Printed On The Front Side (Chapter Inserts)
PRINTER►CONVENIENT PRINTING FUNCTIONS TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (CHAPTER INSERTS) This function prints specific pages on the front side of the paper. When you specify a page (such as a chapter cover page) to be printed on the front side of the paper, it is printed on the front side of the next sheet even if it would normally be printed on the reverse side of the paper.
Page 295: Insert Preset Data Before Or After Each Page
PRINTER►CONVENIENT PRINTING FUNCTIONS INSERT PRESET DATA BEFORE OR AFTER EACH PAGE (PAGE INTERLEAVE) This function inserts a preset data item into every page during printing. You can easily create documents with opened page spread that is made up of text on the left-hand page and a memo space on the right-hand page.
Page 296: Print The Same Image In Tile Pattern (Repeat Print)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT THE SAME IMAGE IN TILE PATTERN (REPEAT PRINT) This function prints the same image in tile pattern on a sheet. This is useful for producing name cards and stickers. • This function is available in a Windows environment. •...
Page 297: Printing Pattern Data (Hidden Pattern Print)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING PATTERN DATA (HIDDEN PATTERN PRINT) This function prints pattern data such as "DO NOT COPY" behind the print data. If paper with pattern data is duplicated, the pattern data emerges in the background, which will help to prevent information from being leaked through unauthorized document copying.
Page 298: Changing The Rendering Method And Printing Jpeg Images (Use Driver To Render Jpegs)
PRINTER►CONVENIENT PRINTING FUNCTIONS CHANGING THE RENDERING METHOD AND PRINTING JPEG IMAGES (USE DRIVER TO RENDER JPEGS) In some situations, a document containing a JPEG image may not be printed correctly. This can be solved by changing the way the JPEG image is rendered. When you print an original containing JPEG images, this function allows you to select whether the images are rendered in the printer driver or the machine.
Page 299: Maximizing The Print Area On The Paper (Print Area)
PRINTER►CONVENIENT PRINTING FUNCTIONS MAXIMIZING THE PRINT AREA ON THE PAPER (PRINT AREA) By maximizing the print area, you can print on the full paper size. This function is available in a Windows environment. Even when the print area is maximized, edges may be cut off. Windows (1) Click the [Detailed Settings] tab.
Page 300: Convenient Printer Functions
PRINTER►CONVENIENT PRINTING FUNCTIONS CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (TANDEM PRINT) To use this function, two machines that can perform tandem printing are required. Two machines connected to the same network are used to run a large print job in parallel. This function reduces the printing time when you handle a large number of prints.
Page 301 PRINTER►CONVENIENT PRINTING FUNCTIONS Windows (1) Click the [Detailed Settings] tab. (2) Select [On] in "Tandem Print". The tandem print function can be used only when the printer driver has been installed using "Custom Installation" with [LPR Direct Print (Specify Address/Auto Search)] selected and with the [Yes] checkbox selected for "Do you want to use Tandem Print function?".
Page 302: Saving And Using Print Files (Document Filing)
PRINTER►CONVENIENT PRINTING FUNCTIONS SAVING AND USING PRINT FILES (DOCUMENT FILING) This function stores a print job as a file on the machine's hard drive, allowing the job to be printed from the touch panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 303 PRINTER►CONVENIENT PRINTING FUNCTIONS • When [Quick File] is selected, "Document Filing" will be set to [Hold After Print]. • When [Quick File] is selected, the password entered in "Document Filing" is cleared. • If necessary, you can select the data format from CMYK and RGB for data to be stored in the machine. Click the [Other Settings] button on the [Detailed Settings] tab and select the format from "Rip Style".
Page 304: Automatically Print All Stored Data
PRINTER►CONVENIENT PRINTING FUNCTIONS AUTOMATICALLY PRINT ALL STORED DATA When user authentication is enabled on the machine, all document filing (stored) print jobs of the user who logs in are automatically printed. After all jobs are printed, the stored jobs are deleted. To use the Print All function, the following steps are necessary: •...
Page 305: Printing And Sending Simultaneously
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING AND SENDING SIMULTANEOUSLY This function prints data created in an application from the machine and simultaneously sends the data to the addresses stored in the machine. This function allows you to complete two tasks, printing and sending, with one operation from the printer driver. •...
Page 306: Printing Without The Printer Driver
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER PRINTING WITHOUT THE PRINTER DRIVER EXTENSION OF PRINTABLE FILES When you do not have the printer driver installed on your PC, or when the application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 307 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Tap the [Select File from FTP to Print] Folder Select Scan to HDD key on the action panel. Scan to External Main Folder Quick File Folder Memory Device Select File from FTP to Print Select File from USB Memory to Print Select File from Network Folder to Print...
Page 308: Directly Printing A File In Usb Memory
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING A FILE IN USB MEMORY Files in a USB memory device connected to the machine are printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your PC, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly.
Page 309: Directly Printing A File In A Network Folder
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Select the print conditions. • If you have selected multiple files in step 3, you can select only the number of prints. • If you selected a PS or PCL file that includes print conditions in step 3, the print conditions in the file will be given priority.
Page 310 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Tap the [Open Registered Network Folder.] key on the action panel and tap the network folder that you wish to access. If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password.
Page 311 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Entering the network folder path directly Tap [Direct Input of Folder Path] in Direct Input of Direct Input of Path Folder Path step 3 of "Printing a file in the network Open Registered Path Input Network Folder.
Page 312: Directly Printing From A Computer
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM A COMPUTER SUBMIT PRINT JOB By selecting [Document Operations] → [Submit Print Job] from "Settings (Web version)" and specifying a file, you can directly print the file without using the printer driver. In addition to a file on your PC, this procedure can be used to print any file that can be accessed from your PC, such as a file on another PC connected to the same network.
Page 313 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Performing e-mail print Using your PC's e-mail software, specify the e-mail address of the machine in "Address" and send e-mail attached with a file to be printed. Control commands can be entered in the message of the e-mail to specify the number of copies and print format. Commands are entered in the format "command name = value"...
Page 314: Printer Jobs
PRINTER►PRINTER JOBS PRINTER JOBS CHECKING THE PRINT STATUS When you tap the job status display, jobs are displayed in a list. To check the status of a printer job, tap the [Print] tab. When you wish to stop or delete jobs or to perform priority processing, read the following items: •...
Page 315: Changing To Another Paper Size And Printing When Paper Runs Out
PRINTER►PRINTER JOBS CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when paper is loaded in the machine.
Page 316: Appendix
PRINTER►APPENDIX APPENDIX PRINTER DRIVER SPECIFICATIONS LIST For information on the setting items, refer to printer driver Help. PRINTER DRIVER SETTINGS SCREEN / REFERRING TO HELP (page 3-6) Function PCL6 Windows Mac OS Item Page (Windows) Copies 1 - 9999 1 - 9999 1 - 9999 1 - 9999 Collate...
Page 317 PRINTER►APPENDIX Function PCL6 Windows Mac OS Item Page (Windows) 2-Sided 3-20 Chapter Inserts 3-58 Booklet 3-28 Page No. 3-23 2, 4, 6, 8, 9, 16 2, 4, 6, 8, 9, 16 2, 4, 6, 9,16 2, 4, 6, 9,16 Repeat 3-60 Order 3-23...
Page 318 PRINTER►APPENDIX Function PCL6 Windows Mac OS Item Page (Windows) Vector To Black 3-42 Toner Save Color Mode Image Type Image Advanced Color Quality Image Adjustment 3-41 Font Line Width 3-37 Boldness Adjustment Mirror Image 3-40 PS Error Information PS Pass-Through Job Compression Tandem Print 3-64...
Page 319: Specifying A Billing Code Using The Printer Driver
PRINTER►APPENDIX SPECIFYING A BILLING CODE USING THE PRINTER DRIVER You can enter a billing code using the printer of the machine. For an overview of a billing code, refer to "BILLING CODE (page 1-37)". Enable billing code This setting is required only in the Windows environment. (Always usable under Mac OS environment) Click the [Start] button, select [Settings] →...
Page 320 PRINTER►APPENDIX Windows When printing starts, the billing code setting screen appears. Enter the main code and sub code, and click the [OK] button. To retain the specified billing code, set [Always Use This Billing Code] to • You can click [Get Billing Code] to get the machine's billing code list and select the billing code from the list. •...
Page 321: Authentication By Single Sign-On
PRINTER►APPENDIX AUTHENTICATION BY SINGLE SIGN-ON When the user authentication is used, you must enter your user name and password to print from a printer driver. The Single Sign-on function can be used when Active Directory authentication is used on both the machine and the computer.
Page 322: Printing By Google Cloud Print
• If the machine's user authentication function is enabled, turn off "Settings (administrator)" - [User Control] - [Default Settings] - [Disable Printing by Invalid User]. • If user authentication is enabled in the Sharp OSA application, allow printing by invalid users in the application. • Configure the following settings in "Settings (administrator)"→[System Settings]→[Network Settings] so that they match the settings in Google Cloud Print.
Page 323 • Sharp Corporation does not in any way guarantee the continuity or stability of Google Cloud Print connection functions. With the exception of instances provided for by law, Sharp Corporation bears no responsibility for any damages or loss due to the customer’s use of these functions.
Page 324 Icons FACSIMILE Functions you can use in Easy Fax mode • USING THE AUTOMATIC DOCUMENT FEEDER BEFORE USING THE MACHINE AS A FAX FOR FAXING IN DIRECT TX MODE ..4-28 •...
Page 325 FACSIMILE • FORWARDING RECEIVED DATA TO PRESET ASSUMING A SPECIFIC USAGE....4-90 DESTINATIONS (INBOUND ROUTING • SPECIFYING THE TIME FOR SETTINGS) ......4-60 COMMUNICATION .
Page 326 FACSIMILE USING AN EXTERNAL TELEPHONE CONNECTING AN EXTERNAL TELEPHONE ..4-112 • CONNECTING AN EXTENSION TELEPHONE . . . 4-112 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION TELEPHONE (REMOTE RECEPTION) ....4-113 •...
Page 327: Before Using The Machine As A Fax
FACSIMILE►BEFORE USING THE MACHINE AS A FAX BEFORE USING THE MACHINE AS A FAX The facsimile expansion kit is required in order to make use of fax functionality. BEFORE USING THE MACHINE AS A FAX To use the machine as a facsimile, connect the telephone line, and set the telephone line type. Connecting to the telephone line.
Page 328: Setting The Telephone Line Type
FACSIMILE►BEFORE USING THE MACHINE AS A FAX If the fax function will be used, and in particular if reception or timer transmission will take place at night, do not turn the main power off. Setting the telephone line type. The machine's dial mode setting must be set to match the type of telephone line you are using. * If the setting is incorrect, it may result in dialing failures or cause calls to be made to the wrong destination.
Page 329: Fax Mode
FACSIMILE►BEFORE USING THE MACHINE AS A FAX FAX MODE Fax mode has two modes: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most fax jobs. If you need to select detailed settings or special functions, use normal mode. All functions can be used in normal mode. EASY MODE Easy mode makes it easy to select basic settings for fax.
Page 330: Normal Mode
To select a mode, tap the icon for the mode in the home screen. Shift to Easy Mode Shift to Normal Mode. Tap the [Easy Fax] mode icon Tap the [Fax] mode icon 10:15 AM Easy Sharp OSA Copy E-Mail Copy Toner Quantity Operation Enlarge...
Page 331 To change to normal mode from the initial screen of easy fax mode, tap the [Detail] key and tap the [Yes] key in the confirmation screen. LINE PRINTER Easy Job Status Sharp OSA Scan File retrieve Original Detail Address Fax Number 8½x11...
Page 332: Fax Transmission Sequence
FACSIMILE►BEFORE USING THE MACHINE AS A FAX FAX TRANSMISSION SEQUENCE This section explains the basic steps for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 333 FACSIMILE►BEFORE USING THE MACHINE AS A FAX Configure the settings. Specify the original scan size, exposure, resolution, etc. If necessary, you can refer to the following functions for the setting. In Normal mode In Easy mode Original Address Fax Number Detail 8½x11 Exposure...
Page 334: Entering Destinations
FACSIMILE►ENTERING DESTINATIONS ENTERING DESTINATIONS This section explains how to enter a destination from the initial screen of easy mode. SELECTING FAX MODE (page 4-7) ► ENTERING DESTINATIONS ENTERING A DESTINATION NUMBER USING THE NUMERIC KEYS Tap the [Direct Entry] key or [Fax Original Address Fax Number...
Page 335: Retrieving A Destination From An Address Book
FACSIMILE►ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM AN ADDRESS BOOK A destination fax number is retrieved by simply tapping the one-touch key of that destination on the address book screen. (One-touch dialing) It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply tapping the key.
Page 336 FACSIMILE►ENTERING DESTINATIONS Tap a one-touch key of contact or Address group that includes the fax Sort AAA AAA Original destination. BBB BBB Auto • The destinations displayed on the list can be narrowed CCC CCC with frequent use, categories, indexes, and keywords. (In DDD DDD normal mode, you can narrow down the destinations by EEE EEE...
Page 337: The Selected Destinations
FACSIMILE►ENTERING DESTINATIONS THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination (cancel selection of the destination) if necessary. Tap the [All Destinations] key. Original Address AAA AAA Detail 8½x11 Address Book...
Page 338: Using A Search Number To Retrieve Adestination
FACSIMILE►ENTERING DESTINATIONS USING A SEARCH NUMBER TO RETRIEVE A DESTINATION The search number can be used to specify a destination stored in an address book. Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 4-8) Tap [Call Search Number] on the action panel.
Page 339: Retrieving A Destination From Aglobal Address Book
FACSIMILE►ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is configured in the setting mode (Web version), you can search for the desired destination in the global address book and obtain the fax number when performing a fax transmission. You can also add a retrieved address to the address book.
Page 340 FACSIMILE►ENTERING DESTINATIONS Enter a keyword and tap the [Search Enter Search Start Initials Start] key. Item Target Name When you tap the keyword entry box, the soft keyboard appears. The search results will appear after a brief interval. Preview Start Enter Initial and press Enter key of Speaker external keyboard or [Start Search] button.
Page 341: Using A Transmission Log To Resend
FACSIMILE►ENTERING DESTINATIONS USING A TRANSMISSION LOG TO RESEND Select a destination from a transmission log and resend the data. The destinations of the most recent 50 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination.
Page 342 FACSIMILE►ENTERING DESTINATIONS Tap the key of the fax destination that Delete All Histories Sending History you wish to redial. Select Address to Send Again. AAA AAA 1472580369 The last 50 addresses used for transmission are displayed. BBB BBB 3692580147 CCC CCC 2580147369 Direct Entry 1234567890...
Page 343: Sending By Chain Dialing
FACSIMILE►ENTERING DESTINATIONS SENDING BY CHAIN DIALING Number sequences entered using the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. For example when dialing an international number, tap the [Pause] key between the identification number of an international telephone service company (e.g., "001") and the country code (e.g., "81"...
Page 344: Basic Transmission Methods
FACSIMILE►BASIC TRANSMISSION METHODS BASIC TRANSMISSION METHODS This section explains how to enter a destination from the initial screen of easy mode. SELECTING FAX MODE (page 4-7) ► BASIC TRANSMISSION METHODS FAX TRANSMISSION METHODS The methods that can be used to send a fax from the machine are described below. Select the method that best suits your needs.
Page 345 FACSIMILE►BASIC TRANSMISSION METHODS In the following situations, the transmission will be automatically reserved (memory transmission) • When the line is busy or a communication error occurs and automatic resending is enabled. ► WHEN A COMMUNICATION ERROR OCCURS (page 4-25) • The line of the machine will be busy if another fax is being sent, received, or if the machine is in the busy state. •...
Page 346: Original Orientation
FACSIMILE►BASIC TRANSMISSION METHODS ORIGINAL ORIENTATION When an 5-1/2" x 8-1/2" (A5) original is placed, the image is automatically rotated 90 degrees and transmitted in vertical orientation (Rotation Sending). Send When an original is Rotated to Image is transmitted in vertical placed in horizontal Vertical orientation orientation.
Page 347: Automatic Reduction Of The Transmitted Image
FACSIMILE►BASIC TRANSMISSION METHODS AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE If the width of the transmitted image is larger than the width of the paper in the receiving machine, the image will be automatically reduced to fit the receiving machine's paper width. To cancel the Auto Reduction Sending setting: In "Settings", select [System Settings] →...
Page 348: When The Line Is Busy
FACSIMILE►BASIC TRANSMISSION METHODS WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be attempted again automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be canceled.
Page 349: Fax Dest. Confirmation Mode
FACSIMILE►BASIC TRANSMISSION METHODS FAX DEST. CONFIRMATION MODE This mode displays a destination confirmation message when a fax is sent to prevent accidental transmission to the wrong destination. Set it in setting mode. If a fax is sent while this function is enabled, an address confirmation message will appear when the [Start] key is tapped.
Page 350: Checking The Image To Be Transmitted
FACSIMILE►BASIC TRANSMISSION METHODS CHECKING THE IMAGE TO BE TRANSMITTED Check the image that will be sent in the touch panel before transmission. You can tap the [Preview] key and then scan the original to check a preview of the scanned image. As you can adjust the exposure and resolution to scan the original while checking it in the preview screen, you can send a better quality original to the destination.
Page 351: Using The Automatic Document Feeder For Faxing In Direct Tx Mode
FACSIMILE►BASIC TRANSMISSION METHODS Tap the [Start] key to begin transmission. When scanning is completed, the machine beeps. • Tap the [Preview] key to check the preview of an image before sending a fax. For more information, see "CHECKING THE IMAGE TO BE TRANSMITTED (page 4-27)".
Page 352 FACSIMILE►BASIC TRANSMISSION METHODS Specify the destination fax number, and tap [Direct TX] on the action panel. 8½x11 8½x11 Specify the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 •...
Page 353: Using The Document Glass For Transmission
FACSIMILE►BASIC TRANSMISSION METHODS USING THE DOCUMENT GLASS FOR TRANSMISSION Storing scanned originals in machine's memory before transmitting them is called "Memory TX". This section explains how to scan the original placed on the document glass and send the data by the memory transmission function.
Page 354 FACSIMILE►BASIC TRANSMISSION METHODS Tap the [Read-End] key. Original Place next original. (Pg.No.1) Address Fax Number Detail 8½x11 Press [Start]. A beep sounds. When finished, press [Read-End]. Address Book History Direct Entry Original Open the automatic document feeder and remove the original.
Page 355: Using The Document Glass To Send Afax In Direct Tx Mode
FACSIMILE►BASIC TRANSMISSION METHODS USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TX MODE Sending a scanned original without saving it in the machine's memory is called "Direct TX". This section explains how to scan the original placed on the document glass and directly send data. When sending a fax from the document glass in direct transmission mode, only one page can be transmitted.
Page 356 FACSIMILE►BASIC TRANSMISSION METHODS Specify the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 • Using a search number to retrieve a destination ►page 4-15 •...
Page 357: Transmission Using The Speaker
FACSIMILE►BASIC TRANSMISSION METHODS TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. • If a person answers, you will be able to hear his or her voice, but you will not be able to speak. •...
Page 358: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
FACSIMILE►BASIC TRANSMISSION METHODS SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (BROADCAST TRANSMISSION) You can send a fax to multiple destinations in a single operation when, for example, sending a report to branch offices in different regions. This function is called "Broadcasting". One operation allows you to send data to up to 500 destinations, including the reserved send jobs.
Page 359 FACSIMILE►BASIC TRANSMISSION METHODS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-75) ► DOCUMENT GLASS (page 1-77) Specify all destinations. • Entering a destination number using the numeric keys ►page 4-11 •...
Page 360: Resending To Unsuccessful Broadcast Transmission Destinations
FACSIMILE►BASIC TRANSMISSION METHODS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 361 FACSIMILE►BASIC TRANSMISSION METHODS After tapping the key of the completed Check Details of Print Scan Internet Fax Selected Job broadcast transmission, tap [Check Print Image Sending Address Set Time Pages Status Activity Report 10:50 07/07 0001 Details of Selected Job] on the action 0001/0005 OK Back Broadcast001...
Page 362: Sending A Fax Directly From Acomputer (Pc-Fax)
FACSIMILE►BASIC TRANSMISSION METHODS SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A file on a computer can be sent via the machine as a fax (PC-Fax function). Faxes are sent using the PC-Fax function in the same way that documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the application.
Page 363: Deleting A Transmission Log
FACSIMILE►BASIC TRANSMISSION METHODS DELETING A TRANSMISSION LOG You can check transmission logs from the action panel of each image send mode. You can delete an address selected in a transmission log, or delete all addresses. Delete the Selected History Tap the [Detail] key to change to normal mode. ►...
Page 364 FACSIMILE►BASIC TRANSMISSION METHODS Delete All Histories Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 4-8) Tap [Sending History] on the action panel. The transmission log appears. 8½x11 8½x11 Tap [Delete All Histories] on the action Sending History Delete All Histories panel.
Page 365: Set The Scanning Of The Originals
• 2-sided scanning is not possible when direct transmission or speaker transmission is performed. • On the MX-B355W, duplex scanning is not possible when originals of mixed width are scanned. • You cannot use 2-sided scanning when the original size is set to Long Size.
Page 366: Specifying The Original Scan Size In Paper Size
FACSIMILE►BASIC TRANSMISSION METHODS SPECIFYING THE ORIGINAL SCAN SIZE IN PAPER SIZE If you placed originals of size other than the original size specified in "Default Original Size Settings", specify the original size manually. When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. The image is sent in Mono2 only.
Page 367: Specifying The Original Scan Size In
FACSIMILE►BASIC TRANSMISSION METHODS SPECIFYING THE ORIGINAL SCAN SIZE USING NUMERIC VALUES When scanning a non-standard size original such as a postcard, specify the original size by numeric values after placing the original. The width can be from 1" to 14" (25 mm to 356 mm), and the height can be from 1" to 8-1/2" (25 mm to 216 mm). When the scan size is specified by numeric values, the send size cannot be specified.
Page 368: Storing Frequently Used Original Sizes
FACSIMILE►BASIC TRANSMISSION METHODS STORING FREQUENTLY USED ORIGINAL SIZES Store the frequently used non-standard original sizes. This section explains how to store, retrieve, change, and delete non-standard original sizes. • The stored original size will be retained even if the main power is turned off. •...
Page 369 FACSIMILE►BASIC TRANSMISSION METHODS Tap a key ( ) for storing a custom original size. Tap a key that does not show a size. To modify or delete a previously stored key: Tap the key that you want to modify or delete. The following screen will appear. •...
Page 370 FACSIMILE►BASIC TRANSMISSION METHODS Retrieving a stored original size Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 4-8) Tap the [Original] key. Tap the [Scan Size] key and tap the [Custom Size] tab. Tap the key of the original size that you wish to retrieve.
Page 371: Specifying The Send Size Of The Image
FACSIMILE►BASIC TRANSMISSION METHODS SPECIFYING THE SEND SIZE OF THE IMAGE Tap this key to specify the send size as a paper size. If the specified send size is larger than the scan size, the image will be enlarged. If the specified send size is smaller than the scan size, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numeric values.
Page 372 FACSIMILE►BASIC TRANSMISSION METHODS Tap the [Image Orientation] key with the same orientation as the placed original. 100% If this setting is not correct, a suitable image may not be 8½x11 8½x11 transmitted. After the settings are completed, tap To configure the default setting of image orientation: Select [System Settings] →...
Page 373: Changing The Exposure
FACSIMILE►BASIC TRANSMISSION METHODS CHANGING THE EXPOSURE The exposure can be changed to suit the darkness of the original. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun. (However, when "Job Build" or "Preview Setting" in "Others" is used, the exposure can be changed each time a new set of originals is inserted.) Exposure settings Exposure...
Page 374: Changing The Resolution
FACSIMILE►BASIC TRANSMISSION METHODS CHANGING THE RESOLUTION The resolution can be specified to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Resolution settings Resolution Suggestion Standard Select this setting when your original consists of normal-sized text (like the text in this manual).
Page 375: Fax Reception
FACSIMILE►FAX RECEPTION FAX RECEPTION This section explains how to enter a destination from the initial screen of easy mode. SELECTING FAX MODE (page 4-7) ► RECEIVING A FAX RECEIVING A FAX AUTOMATICALLY When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. •...
Page 376 FACSIMILE►FAX RECEPTION The faxes are printed automatically. When printing ends, the Data Notification indicator turns off. If a PIN Code entry screen appears: A PIN Code is registered to print the received fax data. When the correct PIN Code is entered, the received fax is printed.
Page 377: Receiving A Fax Manually
FACSIMILE►FAX RECEPTION RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel (manually). • When answering the telephone by tapping the [Speaker] key, you will be able to hear the voice of the caller, but you will not be able to speak.
Page 378: Printing Received Data
FACSIMILE►FAX RECEPTION PRINTING RECEIVED DATA PRINTING A PIN CODE-PROTECTED FAX (Hold setting for received data print) Enable this setting to have faxes received and stored in memory without being printed. To print the faxes, a PIN Code must be entered. When this function is used, a PIN Code entry screen appears in the touch panel when a fax is received.
Page 379: Printing Received Data At A Specified Time
FACSIMILE►FAX RECEPTION PRINTING RECEIVED DATA AT A SPECIFIED TIME You can start printing the received data at a specified time. For stress-free printing, you should avoid printing large numbers of pages at peak times during the day, and when you do not urgently need to print.
Page 380: Checking The Image Before Printing
FACSIMILE►FAX RECEPTION CHECKING THE IMAGE BEFORE PRINTING Check the image of received data on the touch panel before printing. This function can be used when "Settings (administrator)" - [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled*. * The factory default setting is disabled.
Page 381 FACSIMILE►FAX RECEPTION Tap the key of the received data you Print Received Data List All Received Data wish to check, and tap [Check Image] Check Image Forward to Other Address on the action panel. Delete File Displays the received data image. Store Data in Folder Cancel All •...
Page 382: Forwarding Received Data
FACSIMILE►FAX RECEPTION FORWARDING RECEIVED DATA FORWARDING RECEIVED FAXES (FAX DATA FORWARD) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously stored fax machine. Store a recipient by selecting [Set the Telephone Number for Data Forwarding (page 7-178)] in Setting mode.
Page 383: Forwarding Received Data To Preset Destinations (Inbound Routing Settings)
FACSIMILE►FAX RECEPTION Tap the [Execute] key in [Forward Received Data] to begin forwarding. If a PIN Code entry screen appears, the "Hold Setting for Received Data Print" has been enabled. Enter the PIN Code using the numeric keys to begin forwarding. ►...
Page 384 FACSIMILE►FAX RECEPTION In "Inbound Routing", select [Enable] and click the [Submit] button. Users without administrator rights can be prohibited from storing, editing, and deleting forwarding tables in this screen, and from specifying which table is used. To do so, set the checkboxes for the following items to •...
Page 385 FACSIMILE►FAX RECEPTION Select the sender whose faxes will be forwarded. • To forward all received data, select [Forward All Received Data]. • To forward only data received from specific senders, select [Forward received data from specified senders only.]. To forward all data except data from specific senders, select [Forward all received data except that from specified senders.].
Page 386 FACSIMILE►FAX RECEPTION Click [Submit]. Click [Inbound Routing Settings] in the [Inbound Routing (Forwarding/Storing) Settings] in "Settings (Web version)". From the forwarding table, select [Forward to All Forward Destinations] or [Forward based on Forward Condition]. From the forwarding table, select [Always Forward] or [Forward received data only on specified days.].
Page 387: Saving Received Faxes To The Machine's Hard Disk (Inbound Routing)
FACSIMILE►FAX RECEPTION SAVING RECEIVED FAXES TO THE MACHINE'S HARD DISK (INBOUND ROUTING) Received faxes can be saved to the machine's hard disk. Saved faxes can be viewed on a computer. Set PDF, TIFF (multi) or TIFF (signal) for the saved Internet faxes. You can also receive notification of the storage result or storage folder by E-mail.
Page 388: Forwarding Received Data Manually
FACSIMILE►FAX RECEPTION Settings for saving received faxes to the hard disk In "Settings (administrator)", click [System Settings] → [Image Send Settings] → [Inbound Routing (Forwarding/Storing) Settings] → [Inbound Routing (Storage) Settings] (administrator rights are required). • Data that can be saved are received faxes and received Internet faxes. Confidential reception and polling reception faxes cannot be saved.
Page 389 FACSIMILE►FAX RECEPTION Tap the key of the received data you Print Received Data List All Received Data wish to forward, and tap [Forward to Check Image Forward to Other Address Other Address]. Delete File • Tap to show a list of received data. The list view or Store Data in Folder thumbnails view can be changed depending on the setting mode.
Page 390: Saving Received Data
FACSIMILE►FAX RECEPTION SAVING RECEIVED DATA You can save received faxes in the document filing folder. This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled* in "Settings (administrator)". * The factory default setting is disabled.
Page 391: Others Function
FACSIMILE►OTHERS FUNCTION OTHERS FUNCTION This section explains how to enter a destination from the initial screen of normal mode. SELECTING FAX MODE (page 4-7) ► STORING FAX OPERATIONS (PROGRAM) This function collectively stores various settings as one program. The stored program can be retrieved using an easy operation.
Page 392 FACSIMILE►OTHERS FUNCTION • The settings stored in a program will be retained even after the program is used for transmission. The same settings can be used repeatedly for transmission. • The following contents cannot be stored in programs: • Tapping the [Speaker] key, Quick File, File, page move and unspecified erase during preview, Metadata Entry, Send Settings, and Own Name Select.
Page 393: Sending Originals Collectively
FACSIMILE►OTHERS FUNCTION SENDING ORIGINALS COLLECTIVELY SENDING TWO PAGES AS A SINGLE PAGE (N-UP) Reduce two original pages to the equal size and sent them as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. For the standard size (8-1/2"...
Page 394 FACSIMILE►OTHERS FUNCTION Tap the [Others] key, and tap the [N-Up] key. A checkmark appears on the icon. After the settings are completed, tap To cancel the N-Up setting Tap the [N-Up] key to uncheck it. Tap the [Original] key. Tap the [Image Orientation] key with N-Up Address Fax Number...
Page 395 FACSIMILE►OTHERS FUNCTION SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (CARD SHOT) Send the front and reverse sides of a card as a single page, without the need to send each side separately. When using this function, the original must be placed on the document glass. Transmitted image Originals Send...
Page 396 FACSIMILE►OTHERS FUNCTION Tap the [On] key, and specify the original size as required. After the settings are completed, tap and [Back] keys in sequence. 8½x11 • Tap the areas displaying width and height sizes respectively, and enter the sizes using the numeric keys. •...
Page 397: Sending A Large Number Of Pages (Job Build)
FACSIMILE►OTHERS FUNCTION SENDING A LARGE NUMBER OF PAGES (JOB BUILD) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. You can also send a fax by placing originals in both the automatic document feeder and on the document glass.
Page 398 FACSIMILE►OTHERS FUNCTION Tap the [Job Build] key. A checkmark appears on the icon. 8½x11 8½x11 To cancel the job build setting Tap the [Job Build] key to uncheck it. Change settings as needed. Tap the [Start] key to scan the first original page. Place the next set of originals and tap the [Start] key.
Page 399: Sending Originals Of Different Sizes (Mixed Size Original)
FACSIMILE►OTHERS FUNCTION SENDING ORIGINALS OF DIFFERENT SIZES (MIXED SIZE ORIGINAL) This feature lets you scan and transmit originals of different sizes at the same time; for example, 5-1/2" x 8-1/2" (A5) size originals mixed together with 8-1/2" x 11" (A4) size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 400 FACSIMILE►OTHERS FUNCTION To cancel the mixed size original setting Tap the [Mixed Size Orig.] key to uncheck it. Tap the [Start] key to start scanning of the original. Tap the [Preview] key to check the preview of an image before sending a fax. For more information, see "CHECKING THE IMAGE TO BE TRANSMITTED (page 4-27)".
Page 401: Scanning Originals
FACSIMILE►OTHERS FUNCTION SCANNING ORIGINALS ERASING PERIPHERAL SHADOWS ON THE IMAGE (ERASE) This function erases the parts of the image where shadows tend to form, but does not detect shadows and erase only the shadows. Scanning a thick book Not using the erase Using the erase function function...
Page 402 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 • Using a search number to retrieve a destination ►page 4-15 • Retrieving a destination from a global address book ►page 4-16 •...
Page 403: Sending A Thin Original (Slow Scan Mode)
FACSIMILE►OTHERS FUNCTION SENDING A THIN ORIGINAL (SLOW SCAN MODE) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When slow scan mode is selected, 2-sided scanning is not possible. Place the original in the document feeder tray of the automatic document feeder.
Page 404 FACSIMILE►OTHERS FUNCTION Tap the [Slow Scan Mode] key. A checkmark appears on the icon. 8½x11 8½x11 To cancel the slow scan mode setting Tap the [Slow Scan Mode] key to uncheck it. Tap the [Start] key to start scanning of the original. A beep will sound to indicate that scanning and transmission have ended.
Page 405: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
FACSIMILE►OTHERS FUNCTION CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (ORIGINAL COUNT) Count the number of scanned original sheets and display the count before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. The count result is displayed with the number of scanned original sheets, not the number of scanned original pages. For example, when a 2-sided original is transmitted, the number "1"...
Page 406 FACSIMILE►OTHERS FUNCTION When scanning is completed, check 0pages of original (Pg.No.1) have been scanned. the number of original sheets. Send the scanned data?" The number that is displayed is the number of scanned original sheets, not the number of scanned original pages. For example, when 2-sided copying is performed using one Cancel original, the number "1"...
Page 407: Operating Fax Transmission And Reception Remotely
FACSIMILE►OTHERS FUNCTION OPERATING FAX TRANSMISSION AND RECEPTION REMOTELY CALLING A FAX MACHINE AND INITIATING RECEPTION (POLLING) When you connect to another machine and receive a document from it, this is called "Polling". The document reception from another machine is called "Polling Reception". You can enter multiple destination numbers.
Page 408 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 • Using a search number to retrieve a destination ►page 4-15 • Retrieving a destination from a global address book ►page 4-16 •...
Page 409: Initiating Polling Reception Manually
FACSIMILE►OTHERS FUNCTION INITIATING POLLING RECEPTION MANUALLY Use the manual polling reception when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure there is no original in the machine when using the polling reception function. •...
Page 410: Sender-Related Features
FACSIMILE►OTHERS FUNCTION SENDER-RELATED FEATURES ADDING YOUR SENDER INFORMATION TO FAXES (FAX OWN NUMBER SENDING) Your sender information (date, time, sender name, sender fax number or destination name, number of pages) is automatically added to the top of each fax page you transmit. Outside scanned image Load (factory default setting)
Page 411: Temporarily Changing The Sender Information (Own Name Select)
FACSIMILE►OTHERS FUNCTION TEMPORARILY CHANGING THE SENDER INFORMATION (OWN NAME SELECT) You can temporarily change sender information to be used in the own number sending by selecting from data stored separately. The function is released when the transmission with the changed sender information ends. To store the sender information to be used for Own Name Select function: In "Settings (administrator)", select [System Settings] →...
Page 412 FACSIMILE►OTHERS FUNCTION Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. • A beep will sound to indicate that scanning and transmission have ended. •...
Page 413: Assuming A Specific Usage
FACSIMILE►OTHERS FUNCTION ASSUMING A SPECIFIC USAGE SPECIFYING THE TIME FOR COMMUNICATION Specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. This function is helpful when you wish to perform reserved, broadcast or other transmissions during your absence or at night or other times when telephone rates are low.
Page 414 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys ►page 4-11 • Retrieving a destination from an address book ►page 4-12 • Using a search number to retrieve a destination ►page 4-15 • Retrieving a destination from a global address book ►page 4-16 •...
Page 415: Changing The Print Settings For The Transaction Report (Transaction Report)
FACSIMILE►OTHERS FUNCTION Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning has ended, and the machine stands by for transmission. •...
Page 416 FACSIMILE►OTHERS FUNCTION Tap the [Others] key, and tap the [Transaction Report] key. Tap the key of the print settings. Others After the settings are completed, tap and [Back] keys in Transaction Report sequence. Do not Print Print at Error Always Print Preview Print Original Image Start...
Page 417: Polling Memory Functions
FACSIMILE►OTHERS FUNCTION POLLING MEMORY FUNCTIONS SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (POLLING MEMORY) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box.
Page 418: Scanning A Document Into Polling Memory
FACSIMILE►OTHERS FUNCTION SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). If another document remains in the memory box (Public Box), the newly scanned document is added to the previous document.
Page 419: Checking The Document In The Public Box
FACSIMILE►OTHERS FUNCTION Tap the [Start] key to start scanning of the original. • A preview of the image will appear in the touch panel when the original is scanned. • If you inserted the original pages in the document feeder tray, all pages are scanned. •...
Page 420: Deleting A Document From The Public Box
FACSIMILE►OTHERS FUNCTION DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the memory box (public box) when it is no longer required. Tap the [Others] key, and tap the [Memory Box] key. Tap the [Polling Memory] tab. Tap the [Public Box] key from the folder list. Tap [Empty out Box] on the action panel.
Page 421: Performing F-Code Communication
FACSIMILE►PERFORMING F-CODE COMMUNICATION PERFORMING F-CODE COMMUNICATION This section explains how to enter a destination from the initial screen of normal mode. SELECTING FAX MODE (page 4-7) ► F-CODE COMMUNICATION F-CODE COMMUNICATION This function allows the machine to communicate with other machines that also support F-code. It enables exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) with other machines that support F-code communication.
Page 422: Creating Memory Boxes In The Machine For F-Code Communication
FACSIMILE►PERFORMING F-CODE COMMUNICATION How F-codes work A fax that is transmitted with an F-code is received in the memory box of F-code communication in the receiving machine specified by the F-code (sub-address and passcode). If the F-code sent by the transmitting machine does not match the F-code in the receiving machine, reception will not take place.
Page 423: F-Code Dialing
FACSIMILE►PERFORMING F-CODE COMMUNICATION F-CODE DIALING When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialed. Check the F-code (sub-address and passcode) stored in the memory box in the other machine before you perform an F-code transmission.
Page 424: Confidential Transmission Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION CONFIDENTIAL TRANSMISSION USING F-CODES Send a fax to a destination fax number after adding the F-code (sub-address and passcode). If necessary, the F-code confidential transmission can be used in combination with a broadcast transmission or timer transmission. It is convenient to store this function in a program. The F-code confidential transmission cannot be registered as a "Favorite"...
Page 425: Checking Faxes Received By F-Code Confidential Reception
There is no way to use the machine to check a PIN Code that has been specified. Exercise care not to forget the PIN Code. Should you forget or need to verify the PIN Code, contact your dealer or nearest SHARP Service Department.
Page 426: Polling Reception Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION Tap the key of the received data you Print Received Data List All Received Data wish to check, and tap [Check Image] Check Image Sender Status Received Date 10:45 07/07 Not Checked Forward to Other Address on the action panel. Delete File Displays the received data image.
Page 427 FACSIMILE►PERFORMING F-CODE COMMUNICATION Tap the [Others] key, and tap the [Polling] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key. To cancel the Polling setting: Tap the [Polling] key to clear the checkmark. Specify the destination.
Page 428: Scanning A Document Into A Memory Box For F-Code Polling Transmission
FACSIMILE►PERFORMING F-CODE COMMUNICATION SCANNING A DOCUMENT INTO A MEMORY BOX FOR F-CODE POLLING TRANSMISSION When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code (sub-address and passcode) configured in your machine.
Page 429 FACSIMILE►PERFORMING F-CODE COMMUNICATION Tap the [Others] key, and tap the [Memory Box] key. Tap the [Polling Memory] tab. Change Number of Times Confidential Polling Memory Folder Name Times Public Box Once Start 8½x11 8½x11 Back 100% reception memory Tap the folder of the F-code memory polling box. Tap [Change Number of Times] on the action panel, and set the polling times.
Page 430: Checking The Document In The F-Code Memory Polling Box
FACSIMILE►PERFORMING F-CODE COMMUNICATION CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. By factory default, the document sent to the other machine will be deleted automatically.
Page 431: Deleting A Document Stored For F-Code Polling Transmission
FACSIMILE►PERFORMING F-CODE COMMUNICATION DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION Delete the document stored in an F-code memory polling box in order to be able to store a new document. No original can be deleted from the memory box during communication. Tap the [Others] key, and tap the [Memory Box] key.
Page 432: Relay Request Transmission Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION RELAY REQUEST TRANSMISSION USING F-CODES This function sends a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple destination machines. When the destination machines are far from your machine, sending the fax to a relay machine that is close to the destination machines can help reduce telephone charges.
Page 433 FACSIMILE►PERFORMING F-CODE COMMUNICATION Specify the destination. • Entering a destination number using the numeric keys►page 4-11 • Retrieving a destination from an address book►page 4-12 • Using a search number to retrieve a destination►page 4-15 • Retrieving a destination from a global address book►page 4-16 •...
Page 434: Relay Broadcast Transmission Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received and stored in an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the destination machines programmed in the memory box. Transmission to the destination machine takes place automatically.
Page 435: Using An External Telephone
If another type of cable is used, the telephone may not operate normally. • If the plug on the telephone line cord does not fit into the jack on your extension phone, contact your dealer or nearest SHARP Service Department. 4-112...
Page 436: Receiving A Fax After Answering Acall On The Extension Telephone (Remote Reception)
FACSIMILE►USING AN EXTERNAL TELEPHONE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION TELEPHONE (REMOTE RECEPTION) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension telephone. Dial [5], [*] and [*] buttons of the external telephone. If you are using a pulse line, set the extension to send tone signals.
Page 437: Check The Communication Status
FACSIMILE►CHECK THE COMMUNICATION STATUS CHECK THE COMMUNICATION STATUS FAX JOBS When you tap the job status display, jobs are displayed in a list. To confirm the fax job status, tap the mode display and select the fax. When you wish to stop or delete jobs or to perform priority processing, read the following items: STOPPING/DELETING A JOB IN PROGRESS OR RESERVED (page 1-80) ►...
Page 438: Checking Image Sending Activities
FACSIMILE►CHECK THE COMMUNICATION STATUS Retry jobs A retry job appears at the end of the job queue list. Transmission of the retry job starts according to the [Recall in Case of Line Busy] setting in "Settings". When the transmission is completed, the retry job moves to the completed job list and the status changes to "Send OK". Reception jobs when the inbound routing settings are enabled When the inbound routing settings are enabled, reception jobs are handled as follows depending on the print setting.
Page 439 FACSIMILE►CHECK THE COMMUNICATION STATUS Examples of messages that are printed in the result column Print Page Description The transaction was completed normally. Communication took place in G3 mode. Communication took place in G3 ECM mode. Communication took place in Super G3 mode. Forward The received data was forwarded.
Page 440 Icons SCANNER/ Functions you can use in Easy INTERNET FAX Scan mode • CHANGING THE SUBJECT, FILE NAME, AND BEFORE USING THE MACHINE AS A BODY TEXT AT THE TIME OF INTERNET NETWORK SCANNER FAX TRANSMISSION ....5-37 •...
Page 441 SCANNER/INTERNET FAX OTHER FUNCTIONS SPECIFIC FUNCTIONS ..... 5-110 • ADDING YOUR SENDER INFORMATION TO STORING SCAN OPERATIONS (PROGRAM) ..5-67 FAXES (I-FAX OWN ADDRESS SEND) .
Page 442 SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS IMAGE SEND JOBS ......5-142 COMPLETED TRANSMISSION/RECEPTION JOBS ........5-143 SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE.
Page 443: Before Using The Machine As Anetwork Scanner
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER BEFORE USING THE MACHINE AS A NETWORK SCANNER BEFORE USING THE MACHINE AS A NETWORK SCANNER FUNCTION USES OF THE NETWORK SCANNER The network scanner allows you to create an image file from the original data scanned by the machine, and send the file over a network to a PC, FTP server, or other destinations.
Page 444: Before Using The Network Scanner
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Data entry mode In data entry mode, information entered using the touch panel or automatically generated by the machine is sent to a directory on an FTP server or an application on a PC as a metadata file in XML format. Installing the application integration module is required to use the metadata delivery function.
Page 445 SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Store the sender information. Before using Scan to E-mail: Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". To store the sender's name and e-mail address that are used when a sender is not selected: In "Settings (administrator)", select [System Settings] →...
Page 446: Storing Destinations For Scan To Desktop
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER STORING DESTINATIONS FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed. To scan an image to your computer, Network Scanner Tool must be running on your computer. To install Network Scanner Tool, see the "Shapdesk Installation Guide".
Page 447: Network Scanner Mode
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER NETWORK SCANNER MODE Network scanner mode has two modes: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most image send jobs. If you need to select detailed settings or special functions, use normal mode.
Page 448: Normal Mode
Shift to Normal Mode Tap the [Easy Scan] mode icon. Tap the [E-Mail], [FTP/Desktop], [Network Folder] or [Internet Fax] mode icon. 10:15 AM 10:15 10:15 AM 10:15 10:15 Easy Sharp OSA Copy E-Mail Copy Toner Quantity Toner Quantity Operation Enlarge Operation Enlarge...
Page 449 SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Changing mode from each mode Tap the mode display to switch from each mode. Shift to Easy Mode Tap [Easy Scan]. The initial easy scan screen is displayed. 8½x11 8½x11 8½x11 8½x11 8½x11 8½x11...
Page 450 SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Shift to Normal Mode Tap on the mode display. 8½x11 8½x11 8½x11 8½x11 8½x11 8½x11 Tap the [E-Mail], [FTP/Desktop], [Network Folder] or [Internet Fax] key. Select the mode. The initial screen of the selected mode is displayed. Easy Copy Easy Fax Auto...
Page 451: Image Send Sequence
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER IMAGE SEND SEQUENCE First, to place the machine in a desired image send mode, tap the appropriate icon in the Home screen. CHANGING MODES (page 1-14) ► Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
Page 452 SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Select functions. Specify the original scan size, exposure, file format, and other items. If necessary, you can refer to the following functions for the setting. In Easy mode In Normal mode Original Address E-mail Address...
Page 453: Original Size
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER ORIGINAL SIZE TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Maximum original size 4-1/4" (height) x 5-1/2" (width) 8-1/2" (height) x 19-5/8" (width) Using the automatic document feeder (105 mm (height) x 140 mm (width)) (216 mm (height) x 500 mm* (width) 8-1/2"...
Page 454: Entering Destinations
SCANNER/INTERNET FAX►ENTERING DESTINATIONS ENTERING DESTINATIONS ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM AN ADDRESS BOOK In the address book screen, simply tap the one-touch key of a registered destination to retrieve the destination. If necessary, store multiple destinations in a one-touch key. Tapping the key will retrieve all the stored destinations. The address book screen shows all destinations used in each mode.
Page 455 SCANNER/INTERNET FAX►ENTERING DESTINATIONS Tap the one-touch key of contact or Global Address Search Address group that has a destination. Sending History Sort Call Search Number • The destinations displayed on the list can be narrowed Add New with categories, frequent use, indexes, and keywords. (In Send Destination Link normal mode you can narrow down by job type.)
Page 456: My Address
SCANNER/INTERNET FAX►ENTERING DESTINATIONS MY ADDRESS My Address is the user's own e-mail address, and is the e-mail address that has been registered in the user list. My Address can be used when login by login name / password is enabled in user authentication. Use this address when you want to send a scanned image to your own e-mail address.
Page 457: Viewing A List Of The Selected Destinations
SCANNER/INTERNET FAX►ENTERING DESTINATIONS VIEWING A LIST OF THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Tap the [Address Review] key. In Easy mode In Normal mode Original...
Page 458: Using A Search Number To Retrieve Adestination
SCANNER/INTERNET FAX►ENTERING DESTINATIONS USING A SEARCH NUMBER TO RETRIEVE A DESTINATION The search number can be used to specify a destination stored in an address book. Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 5-10) Tap [Call Search Number] on the action panel.
Page 459: Entering An Address Manually
SCANNER/INTERNET FAX►ENTERING DESTINATIONS ENTERING AN ADDRESS MANUALLY In the base screen of a mode, tap [Text Box]. On the base screen of Internet Fax, tap [Text Box] to display the screen you want to select the address type. Tap either the [Internet Fax] or [Direct SMTP] key.
Page 460: Specifying A Network Folder
SCANNER/INTERNET FAX►ENTERING DESTINATIONS SPECIFYING A NETWORK FOLDER Tap the [Browse] key in the network Address Book Address Touch to input Address folder entry screen. Address Entry Path Input • To directly enter a folder, tap the [Folder Path] box. The to Folder soft keyboard is displayed.
Page 461: Retrieving A Destination From Aglobal Address Book
SCANNER/INTERNET FAX►ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the "Settings (Web version)", look up an address in a global address book and retrieve the destination address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). In normal mode, you can add an address retrieved by searching to the address book.
Page 462 SCANNER/INTERNET FAX►ENTERING DESTINATIONS of [Item], and select an item to Enter Search Start Initials be searched from [Name] or Item Target Name Scan to HDD/ [Address]. Color Enter Initial and press Enter key of Start Start external keyboard or [Start Search] button. How to search Enter the search characters (maximum of 64 characters).
Page 463: Using A Transmission Log To Resend
SCANNER/INTERNET FAX►ENTERING DESTINATIONS USING A TRANSMISSION LOG TO RESEND Select a destination from a transmission log and resend the data. The destinations of the most recent 50 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses), and/or fax are stored. Select one of these to resend to that destination. The destinations of the FTP/Desktop transmission and Scan to Network Folder are also shown in the transmission log.
Page 464 SCANNER/INTERNET FAX►ENTERING DESTINATIONS Tap the key of the destination to Delete All Histories Sending History resend. Select Address to Send Again. Direct Entry The last 50 addresses used for transmission are displayed. Direct Entry If a screen requiring you to enter the user name and Direct Entry password appears, enter the information.
Page 465: Sending Only The Url Of A Scanned File To Ascan Destination
SCANNER/INTERNET FAX►ENTERING DESTINATIONS SENDING ONLY THE URL OF A SCANNED FILE TO A SCAN DESTINATION When using Scan to E-mail, some originals and/or scan settings may result in a large file. When the file is large, there is a risk that the e-mail server may reject the file and it will not be sent. This function saves the scanned file on the machine's hard disk, and sends an e-mail providing only the file's URL information to the recipient.
Page 466: Using Simple Mode
SCANNER/INTERNET FAX►ENTERING DESTINATIONS Sending only a URL to the recipient Using simple mode When [Enable Send Destination Link as Default] is enabled in the settings (administrator), the scanned data is saved in the machine's hard disk, and URL information is sent to the e-mail destination. When disabled, scanned data is sent by regular Scan to E-mail.
Page 467 SCANNER/INTERNET FAX►ENTERING DESTINATIONS • To use this function Configure in "Settings (administrator)" - [System Settings] - [Image Send Settings] - [Scan Settings] - [Condition Settings] - [Send Destination Link Settings]. • To always use this function in simple mode Configure in "Settings (administrator)" - [System Settings] - [Image Send Settings] - [Scan Settings] - [Condition Settings] - [Send Destination Link Settings] - [Enable Send Destination Link as Default].
Page 468: Transmitting An Image
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE TRANSMITTING AN IMAGE TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE An image can be sent in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. •...
Page 469 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-19) ► ENTERING AN ADDRESS MANUALLY (page 5-20) ►...
Page 470 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [B/W Start] or [Color Start] key to start scanning of the original. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place. •...
Page 471: Changing The Subject, File Name, Reply-To, And Body Text At The Time Of Scan Transmission
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT AT THE TIME OF SCAN TRANSMISSION Change the subject, file name, reply-to, and body text when performing a scan transmission. If necessary, directly enter the text. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 472 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To change the file name, tap the [File Name] entry box. After the settings are completed, tap • Tap the key of the file name from the list. • To directly enter the file name, tap the [Direct Entry] key. •...
Page 473 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To change the body text, tap the [Body Text] entry box. Enter the body text. Sending History Address Book Address Touch to input Address After the settings are completed, tap Body Entry Pre-set Message Clear All •...
Page 474: Sending A Fax In Internet Fax Mode
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SENDING A FAX IN INTERNET FAX MODE Transmits a fax in Internet Fax mode. This procedure can also be used to perform a direct transmission by Direct SMTP. • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. •...
Page 475 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To change [Subject], [File Name], or [Body Text], tap the [Others] key and tap the [Send Settings] key. ► CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT AT THE TIME OF INTERNET FAX TRANSMISSION (page 5-37) Tap the [Original] key.
Page 476: Changing The Subject, File Name, And Body Text At The Time Of Internet Fax Transmission
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [Read-End] key. A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. • If no action is taken for one minute after the confirmation screen is displayed, scanning automatically ends and the transmission is reserved.
Page 477 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap a pre-set text key. Others Subject Clear Direct Entry No.1 No.2 No.3 No.4 Preview No.5 Start Back Receive reception memory: 100% To cancel the selection of the subject: Tap the [Clear] key. If you wish to directly enter the text, tap the [Direct Entry] key to open the soft keyboard. Enter the subject and tap the [OK] key.
Page 478 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Enter the body text. Others After the settings are completed, tap Body Entry Pre-set Message Clear All • To select a pre-set text previously stored in the Setting mode (Web version), tap the [Pre-set Message] key. •...
Page 479: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (BROADCAST TRANSMISSION) Send the same scanned image to multiple scan, Internet fax, and fax mode destinations in a single operation. One operation allows you to send data to up to 500 destinations, including the reserved send jobs. (For example, if broadcast transmission jobs with 450 destinations are already reserved, data can be broadcasted to up to 50 destinations.) Transmission...
Page 480 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-75) ► DOCUMENT GLASS (page 1-77) Specify all destinations. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ►...
Page 481: Setting Modes When Multiple Types Of Addresses Are Included In Abroadcast Transmission
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [B/W Start] or [Color Start] key ([Start] key in normal mode) to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 482 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE When Internet Fax addresses are included When Internet Fax addresses are included in the destinations, the following restrictions apply. Color Mode Fixed at black & white binary. File format (file Fixed at TIFF. compression mode) Original Transmission will take place to all addresses using the same image width as Internet Fax.
Page 483: Resending To Unsuccessful Broadcast Transmission Destinations
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE RESENDING TO UNSUCCESSFUL BROADCAST TRANSMISSION DESTINATIONS The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the image to those destinations. Tap the job status display. Tap the [Scan] tab or [Internet Fax] tab, Enter Multi Print...
Page 484 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE After tapping the [Failed] tab, tap Resend to All Addresses Details Which Failed in Sending [Resend to All Addresses Which Failed Back Number: Address Start Time Status in Sending] on the action panel to aaa@aaa.□□□ 10:05 07/07 resend the image.
Page 485: Sending An Internet Fax From A Pc (Pc-I-Fax)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SENDING AN INTERNET FAX FROM A PC (PC-I-FAX) A file on a computer can be sent via the machine as a fax (PC-I Fax function). Faxes are sent using the PC-I Fax function in the same way that documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the application.
Page 486: Image Settings
The settings on 2-sided scanning are cleared when transmission has completed. • You cannot use 2-Sided scanning when the original size is set to Long Size. • On the MX-B355W, duplex scanning is not possible when originals of mixed width are scanned. After tapping the [Original] key, tap the...
Page 487: Scan Size And Send Size (Enlarge/Reduce)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SCAN SIZE AND SEND SIZE (ENLARGE/REDUCE) Place the originals and set the original size. In normal mode, the size of the set original is indicated as the "Scan Size", and the size to be transmitted is indicated as the "Send Size".
Page 488 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SPECIFYING THE ORIGINAL SCAN SIZE IN PAPER SIZE If you placed originals of size other than the original size specified in "Default Original Size Settings", specify the original size manually. When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. The image is sent in Mono2 only.
Page 489: Specifying The Original Scan Size Using Numeric Values
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SPECIFYING THE ORIGINAL SCAN SIZE USING NUMERIC VALUES When scanning a non-standard size original such as a card or postcard, specify the original size using numeric values after placing the original. The width can be from 1" to 14" (25 mm to 356 mm), and the height can be from 1" to 8-1/2" (25 mm to 216 mm). When the scan size is specified by numeric values, the send size cannot be specified.
Page 490: Storing Frequently Used Original Sizes
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE STORING FREQUENTLY USED ORIGINAL SIZES Store the frequently used non-standard original sizes. This section explains how to store, retrieve, change, and delete non-standard original sizes. • The stored original size will be retained even if the main power is turned off. •...
Page 491 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap a key ( ) for storing a Address Touch to input Address Background Adjustment Address Book custom original size. Slow Scan Mode Scan Size Scan Thin Paper Original Store/Delete Blank Page Skip Select the size key to store/delete Skip Blank Page in Original Tap a key that does not show a size.
Page 492 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Retrieving a stored original size Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 5-10) Tap the [Original] key. Tap the [Scan Size] key and tap the [Custom Size] tab. Tap the key of the original size that Address Touch to input Address...
Page 493: Specifying The Send Size Of The Image
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SPECIFYING THE SEND SIZE OF THE IMAGE Tap this key to specify the send size as a paper size. If the specified send size is larger than the scan size, the image will be enlarged. If the specified send size is smaller than the scan size, the image will be reduced. •...
Page 494 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [Image Orientation] key with the same orientation as the original image. If this setting is not correct, a suitable image may not be 8½x11 8½x11 transmitted. After the settings are completed, tap To configure the default setting of image orientation, select [System Settings] → [Image Send Settings] → [Common Settings] →...
Page 495: Changing The Exposure And Original Image Type
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Optimum scanning is ensured by selecting exposure and original image type based on the original. • When using the document glass to scan multiple original pages, change the exposure setting each time you change pages. •...
Page 496: Original Type
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE In Scan mode or Data entry mode Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 5-10) Tap the [Exposure] key. Tap the key assigned to the original type you wish to set based on the original type.
Page 497: Changing The Resolution
For normal text originals, 200 x 200 dpi produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600 x 600 dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible.
Page 498: Changing Format In Scan Or Data Entry Mode
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING FORMAT IN SCAN OR DATA ENTRY MODE Change the file format (file type and compression mode/compression ratio) for sending a scanned image at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed.
Page 499 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE • The file format for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. • If [PDF/Encry.] is specified for the file format, the password entry screen appears when scanning. Enter a password with up to 32 characters.
Page 500 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the key of the desired file type. After the settings are completed, tap When the [B/W] key is selected When the [Color/Grayscale] key is selected File Format File Format Color/ TIFF TIFF JPEG Grayscale PDF/A-1a PDF/A-1b PDF/A-1a PDF/A-1b...
Page 501 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To select more detailed settings, tap the [Detail] key to switch to normal mode. ► Changing mode from each mode (page 5-10) Tap the [File Format] key. Tap the [Color/Grayscale] or [B/W] tab and select the format mode for scanning.
Page 502 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To change the number of pages per file, set the [Specified Pages per File] checkbox to , and use numeric keys to specify the number of pages per file. • When the [Specified Pages per File] checkbox is , one file is created for each of the number of pages at the right.
Page 503: Changing Format In Internet Fax Mode
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING FORMAT IN INTERNET FAX MODE The format for Internet Fax mode is set in the system settings. Internet Fax Settings (page 7-101) ► CHANGING COLOR MODE Change the color mode used to scan the original. In Easy mode Tap the [B/W Start] or [Color Start] key when scanning the original.
Page 504 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [Grayscale] or [Mono2] key to set the B/W mode for automatic color selection. Specify whether Mono2 or grayscale is used when scanning black and white originals. Note that if the file format is set to JPEG, scanning will take place in grayscale.
Page 505: Setting Scan Settings Automatically (Auto Set)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SETTING SCAN SETTINGS AUTOMATICALLY (Auto Set) To automatically set scan settings appropriate for the original, tap the [Auto Set] key in the base screen of Easy Mode. Original Address E-mail Address Detail 8½x11 Blank Page Original Resolution File Format Skip...
Page 506: Other Functions
SCANNER/INTERNET FAX►OTHER FUNCTIONS OTHER FUNCTIONS STORING SCAN OPERATIONS (PROGRAM) This function collectively stores various settings as one program. The stored program can be retrieved using an easy operation. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month.
Page 507 SCANNER/INTERNET FAX►OTHER FUNCTIONS • The settings stored in a program will be retained even after the program is used for transmission. The same settings can be used repeatedly for transmission. • The following contents cannot be stored in programs: • Tapping of the [Speaker] key •...
Page 508 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • A beep will sound to indicate that scanning and transmission have ended. • When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key.
Page 509: Scanning And Sending Originals Collectively
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING AND SENDING ORIGINALS COLLECTIVELY SENDING TWO PAGES AS A SINGLE PAGE (N-Up) Reduce two original pages to the equal size and sent them as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. For the standard size (8-1/2"...
Page 510 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the mode display to switch to the initial screen of Internet Fax mode. ► Changing mode from each mode (page 5-10) Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ►...
Page 511: Scanning Originals Of Different Sizes (Mixed Size Original)
• On the MX-B355W, two sided scanning cannot be used when scanning originals of mixed width as in the above. • When Mixed Size Original is selected, an original scan size cannot be specified.
Page 512 SCANNER/INTERNET FAX►OTHER FUNCTIONS For mixed size originals, set "Original" to "Auto". To cancel the mixed size original setting Tap the [Mixed Size Original] key to uncheck it. Tap the [Start] key to start scanning of the original. A beep will sound to indicate that scanning and transmission have ended. Tap the [Preview] key to check the preview of an image before sending a fax.
Page 513: Scanning Both Sides Of A Card Ontoa Single Page (Card Shot)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (CARD SHOT) Send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Transmission Front Example of an 8-1/2"...
Page 514 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [On] key, and specify the original size as required. After the settings are completed, tap and [Back] keys in sequence. 8 x 11 • Tap the areas displaying width and height sizes respectively, and enter the sizes using the numeric keys. •...
Page 515 SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (CARD SHOT (MULTI)) Scan multiple cards at once and send with the fronts and backs associated. Original glass Transmitted image 1st (Front) 2nd (Back) Multi-page format such as TIFF or PDF (PDF in this case) One file is created from each Test_0001.pdf Test_0002.pdf...
Page 516 SCANNER/INTERNET FAX►OTHER FUNCTIONS Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-19) ► ENTERING AN ADDRESS MANUALLY (page 5-20) ►...
Page 517 SCANNER/INTERNET FAX►OTHER FUNCTIONS • When you turn the card over to scan the back, place the card in the same position as when you scanned the front. • If a scanning error occurs when scanning the back due to the placement of the original or otherwise, a message will appear on the touch panel.
Page 518 SCANNER/INTERNET FAX►OTHER FUNCTIONS Original scanning • The detectable area that can be scanned in one area is 118 mm (vertical) x 188 mm (horizontal). • An original size of 86 mm x 45 mm can be scanned. Detectable area Margin line A is the length from the end of the document glass to the center line.
Page 519 SCANNER/INTERNET FAX►OTHER FUNCTIONS SIMULTANEOUSLY SCANNING MULTIPLE CARDS, RECEIPTS OR OTHER SMALL ORIGINALS TO INDIVIDUAL FILES (MULTICROP) This function automatically crops and scans multiple cards, receipts, or other small originals placed on the document glass to individual files. • This function can be used with Scan to E-mail, Scan to FTP/Desktop, Scan to Network Folder, and Save to External Memory Device.
Page 520 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the mode display and change to the base screen of the desired mode. ► Changing mode from each mode (page 5-10) Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ►...
Page 521: Scanning A Business Card, Reading The Text String, Creating A File, And Sending The File (Business Card Scan)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING A BUSINESS CARD, READING THE TEXT STRING, CREATING A FILE, AND SENDING THE FILE (BUSINESS CARD SCAN) You can scan a business card, extract the name and telephone number from the text string read by OCR, and create and send a vCard or other file.
Page 522 SCANNER/INTERNET FAX►OTHER FUNCTIONS Place the card you want to scan in the document tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-75) ► DOCUMENT GLASS (page 1-77) Cautions when placing business cards •...
Page 523 SCANNER/INTERNET FAX►OTHER FUNCTIONS Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-19) ► ENTERING AN ADDRESS MANUALLY (page 5-20) ►...
Page 524 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning the originals. When scanning is completed, place the next group of originals and tap the [Start] key. Repeat the above step until you have scanned all originals, and then tap the [Read-End] key. When transmission is completed, a beep sounds.
Page 525: File Names
SCANNER/INTERNET FAX►OTHER FUNCTIONS File names The user can assign any file name to a file. When [Use Full Name on Card as the File Name] is enabled, the name on a scanned business card can be assigned as the file name. If you do not set a file name, the machine will assign an automatically generated file name.
Page 526: Scanning Multiple Photos At Once To Individual Files (Image Crop)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING MULTIPLE PHOTOS AT ONCE TO INDIVIDUAL FILES (Image Crop) This function automatically scans photographs placed on the document glass to individual files. This function can be used with Scan to E-mail, Scan to FTP/Desktop, Scan to Network Folder, and Save to External Memory Device.
Page 527 SCANNER/INTERNET FAX►OTHER FUNCTIONS Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-19) ► ENTERING AN ADDRESS MANUALLY (page 5-20) ►...
Page 528: Scanning Many Originals At Once (Job Build)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING MANY ORIGINALS AT ONCE (JOB BUILD) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. You can also send a fax by placing originals in both the automatic document feeder and on the document glass.
Page 529 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Job Build] key. A checkmark appears on the icon. If you are performing Scan to E-mail, tap the [Others] key and then tap the [Job Build] key. To cancel the job build setting: Tap the [Job Build] key to uncheck it. Change settings as needed.
Page 530: Adjusting Colors And Shading
SCANNER/INTERNET FAX►OTHER FUNCTIONS ADJUSTING COLORS AND SHADING ADJUSTING THE BACKGROUND BY MAKING LIGHT AREAS OF THE ORIGINAL DARKER OR LIGHTER (BACKGROUND ADJUSTMENT) You can adjust the background by making light areas of the original darker or lighter. Level [+] [+] makes the background darker.
Page 531 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Others] key, and tap the [Background Adjustment] key. or slide the slider to adjust File Format Others Select File Format the range to be suppressed. Sharpness Background Adjustment Adjust Outline of Image Adjust Original Background Darkness. Contrast Adjust Contrast of Image After the settings are completed, tap...
Page 532: Adding Contrast To The Scanned Original Before Transmission (Contrast)
SCANNER/INTERNET FAX►OTHER FUNCTIONS ADDING CONTRAST TO THE SCANNED ORIGINAL BEFORE TRANSMISSION (CONTRAST) Contrast is added for a Blurry original clear image. This function cannot be used in Internet fax mode. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 533 SCANNER/INTERNET FAX►OTHER FUNCTIONS or slide the slider to adjust Sharpness Others Adjust Outline of Image the contrast level. Resolution Contrast Change Sending Resolution Exposure Specify density of image to send. After the settings are completed, tap and [Back] keys in Color Mode sequence.
Page 534: Enhancing The Outline Of The Scanned Original Before Transmission (Sharpness)
SCANNER/INTERNET FAX►OTHER FUNCTIONS ENHANCING THE OUTLINE OF THE SCANNED ORIGINAL BEFORE TRANSMISSION (SHARPNESS) Blurry outlined Enhance the outline original before transmitting. This function cannot be used in Internet fax mode. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 535 Change Sending Resolution Exposure Specify density of image to send. After the settings are completed, tap and [Back] keys in Color Mode sequence. Less Sharp More Sharp Preview Start Back To cancel the sharpness setting: Tap the [Off] key. Tap the [Start] key to start scanning of the original.
Page 536: Removing Chromatic Colors From The Scanned Original Before Transmission (Drop Out Color)
SCANNER/INTERNET FAX►OTHER FUNCTIONS REMOVING CHROMATIC COLORS FROM THE SCANNED ORIGINAL BEFORE TRANSMISSION (DROP OUT COLOR) This function cannot be used in Internet fax mode. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 537 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 538: Adjusting Red/Green/Blue (Rgb Adjust)
SCANNER/INTERNET FAX►OTHER FUNCTIONS ADJUSTING RED/GREEN/BLUE (RGB Adjust) This function heightens or lightens any one of the three color components R (red), G (green), and B (blue). R (Red)+ G (Green)+ B (Blue)+ Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 539 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 540: Scanning Originals
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING ORIGINALS ERASING PERIPHERAL SHADOWS ON THE IMAGE (ERASE) When scanning thick originals or books, erase any peripheral shadows that may be produced on the image. Scanning a thick book Not using the erase Using the erase function function Shadows appear here...
Page 541 SCANNER/INTERNET FAX►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-75) ► DOCUMENT GLASS (page 1-77) Tap the mode display to switch to the initial screen of each mode. ►...
Page 542 SCANNER/INTERNET FAX►OTHER FUNCTIONS Specify the erase width. After the settings are completed, tap and [Back] keys in sequence. • Tap the numeric value display indicating the margin shift area on the front side or reverse side, and enter the area using the numeric keys.
Page 543: Scanning A Thin Original (Slow Scan Mode)
SCANNER/INTERNET FAX►OTHER FUNCTIONS SCANNING A THIN ORIGINAL (SLOW SCAN MODE) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When slow scan mode is selected, 2-sided scanning is not possible. Place the original in the document feeder tray of the automatic document feeder.
Page 544 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Others] key, and tap the [Slow Scan Mode] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key. Preview Start 8½x11 8½x11 To cancel the slow scan Mode setting Tap the [Slow Scan Mode] key to uncheck it.
Page 545: Eliminating Blank Pages From Atransmission (Blank
SCANNER/INTERNET FAX►OTHER FUNCTIONS ELIMINATING BLANK PAGES FROM A TRANSMISSION (BLANK PAGE SKIP) If the scanned original contains blank pages, this function skips them to send only non-blank pages. The machine detects blank pages, enabling you to skip useless blank sheets without checking an original. Do not transmit blank pages.
Page 546 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Others] key, and tap the [Blank Page Skip] key. Tap the [Skip Blank Page] or [Skip Blank and Back Shadow] key. After the settings are completed, tap and [Back] keys in sequence. Preview Start To cancel the Blank Page Skip setting: Tap the [Off] key.
Page 547: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
SCANNER/INTERNET FAX►OTHER FUNCTIONS CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (ORIGINAL COUNT) Count the number of scanned original sheets and display the count before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. •...
Page 548 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. A beep will sound to indicate that scanning has ended. Tap the [Preview] key to check the preview of an image before sending a fax. For more information, see "CHECKING THE IMAGE TO BE TRANSMITTED (page 5-66)".
Page 549: Specific Functions
SCANNER/INTERNET FAX►OTHER FUNCTIONS SPECIFIC FUNCTIONS ADDING YOUR SENDER INFORMATION TO FAXES (I-FAX OWN ADDRESS SEND) Your sender information (date, time, sender name, sender address, number of pages) is automatically added to the top of the file you transmit. This function cannot be used in scan mode or data entry mode. Example of the sender information printed (1) Date, time: The date and time of transmission.
Page 550: Changing The Print Settings For The Transaction Report (Transaction Report)
SCANNER/INTERNET FAX►OTHER FUNCTIONS CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (TRANSACTION REPORT) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of destination, time required, number of pages, result, etc.).
Page 551 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the key of the print settings. After the settings are completed, tap and [Back] keys in sequence. Preview Start Receive reception memory To cancel the transaction report settings: Tap the [Do not Print] key. • The print conditions for a transaction report are as follows: •...
Page 552: Starting A Transmission At Aspecified Time (Timer Transmission)
SCANNER/INTERNET FAX►OTHER FUNCTIONS STARTING A TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION) Specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. This function is helpful when you wish to perform reserved, broadcast or other transmissions during your absence or at night or other times when telephone rates are low.
Page 553 SCANNER/INTERNET FAX►OTHER FUNCTIONS Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-18) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-19) ► ENTERING AN ADDRESS MANUALLY (page 5-20) ►...
Page 554 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning has ended, and the machine stands by for transmission. •...
Page 555: Adding A Signature When Sending An Image (Electronic Signature)
SCANNER/INTERNET FAX►OTHER FUNCTIONS ADDING A SIGNATURE WHEN SENDING AN IMAGE (ELECTRONIC SIGNATURE) You can add a signature when sending a scanned image. This allows the recipient to check your sender information in the electronic signature. This function is available for Scan to E-mail. To add an electronic signature to a scanned image •...
Page 556 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 557: Encrypting The Transmitted Data (Encryption)
SCANNER/INTERNET FAX►OTHER FUNCTIONS ENCRYPTING THE TRANSMITTED DATA (ENCRYPTION) You can encrypt the transmitted data to strengthen security. This function is available for Scan to E-mail. To encrypt transmitted data • In "Settings (administrator)", select [System Settings] → [Security Settings] → [S/MIME Settings] → [Condition Settings]. •...
Page 558 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 559: Sending A Scanned Document By Gmail Or Exchange
SCANNER/INTERNET FAX►OTHER FUNCTIONS SENDING A SCANNED DOCUMENT BY GMAIL OR EXCHANGE You can send e-mail from the machine using Gmail or Exchange. Sending a scanned document by Gmail or Exchange GMAIL LINK FUNCTION Gmail Connector is a function for sending scanned documents by e-mail via the Gmail server using a Google account. To use Gmail Connector, you must log in using an account that has a Gmail address in the format "***@Gmail.com".
Page 560 SCANNER/INTERNET FAX►OTHER FUNCTIONS Tap [Exit Home Edit Mode] on the action panel. You will exit home edit mode and return to the home screen. To edit the home screen, refer to "U/I Customize Guide". Sending a scanned document by Gmail link function The steps for scanning a document on the machine and sending the scanned image by Gmail are explained below.
Page 561: Exchange Link Function
SCANNER/INTERNET FAX►OTHER FUNCTIONS EXCHANGE LINK FUNCTION The Exchange Connect function uses Exchange Server and Exchange Online provided by Microsoft to send scanned files by e-mail. You can connect to "Microsoft Exchange Server 2010/2013" or "Exchange Online (Cloud Service)". Before using Exchange link function This section explains the settings that must be configured before you can use Exchange link function.
Page 562 SCANNER/INTERNET FAX►OTHER FUNCTIONS Sending a scanned document by Exchange The steps for scanning a document on the machine and sending the scanned image by Exchange are explained below. Tap the [Exchange (E-Mail)] key in the home screen. The Exchange login screen appears. Enter the user name and password used to connect to the Exchange server or the Exchange Online.
Page 563: Settings Screen
SCANNER/INTERNET FAX►OTHER FUNCTIONS SETTINGS SCREEN This section explains the settings screen of Gmail link function and Exchange link function. You can use this screen to enter recipient settings, the e-mail subject, a message, and the name of the file to be attached.
Page 564 SCANNER/INTERNET FAX►OTHER FUNCTIONS Scan settings To select advanced scan settings, tap the [Detail] key. Details screen The scan settings below can be selected. Details and restrictions on each setting can be found on the indicated pages. Refer to these pages as needed. Setting Description Page...
Page 565 • Sharp Corporation does not in any way guarantee the continuity or stability of Gmail or Exchange connection functions. With the exception of instances provided for by law, Sharp Corporation bears no responsibility for any damages or loss due to the customer’s use of these functions.
Page 566: Internet Fax Reception Functions
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS INTERNET FAX RECEPTION FUNCTIONS CHECKING THE INTERNET FAX ACTIVITY PRINTING IMAGE SENDING ACTIVITY REPORTS Print a log of recent image sending activities (date, name of destination, time required, result, and other items). The Image Sending Activity Report contains information that is useful in dealing with problems, such as the types of errors that occurred.
Page 567: Information Appearing In The Result Column
An abnormal condition occurred when delivery confirmation is set. * If the receiving machine is a SHARP machine, the receiving machine will return "dispatched" if the fax was received normally, or "processed" if reception failed. When delivery confirmation is set for Internet Fax, the disposition feeld value indicated on the delivery confirmation return e-mail appears.
Page 568: Receiving Internet Faxes
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS RECEIVING INTERNET FAXES RECEIVING INTERNET FAXES AUTOMATICALLY The Internet fax function periodically connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. In the default setting, this function checks for reception once every five minutes.
Page 569: Printing Received Data
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS PRINTING RECEIVED DATA PRINTING A PIN CODE-PROTECTED FAX (Hold setting for received data print) Enable this setting to have faxes received and stored in memory without being printed. To print the faxes, a PIN Code must be entered.
Page 570: Printing Received Data At A Specified Time
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS PRINTING RECEIVED DATA AT A SPECIFIED TIME Print received data at a specified time. For stress-free printing, you should avoid printing large numbers of pages at peak times during the day, and when you do not urgently need to print. •...
Page 571: Checking The Image Before Printing
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS CHECKING THE IMAGE BEFORE PRINTING Check the image of received data on the touch panel before printing. This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled in "Settings (administrator)".
Page 572 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Tap the image you wish to print, and Select Image to Operate. Return to Received Data List tap [Print] on the action panel. Print Forward to Other Address The machine starts printing the image. Delete •...
Page 573: Forwarding Received Data
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS FORWARDING RECEIVED DATA FORWARDING RECEIVED INTERNET FAX DATA (FAX DATA FORWARD) When the machine cannot print because it is out of paper or out of toner, received Internet faxes are forwarded to another previously registered Internet fax address (including direct SMTP). •...
Page 574: Forwarding Received Data To Preset Destinations (Inbound Routing Settings)
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS FORWARDING RECEIVED DATA TO PRESET DESTINATIONS (INBOUND ROUTING SETTINGS) Received Internet faxes are automatically forwarded to a fax destination number, an Internet fax address, an e-mail address, a file server address, a desktop address, or a network folder address. Received data can be forwarded to the specified destinations without being printed.
Page 575 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Click [Sender Address Registration] in the [Inbound Routing (Forwarding/Storing) Settings] menu in the "Settings (Web version)". Enter the sender address or fax number in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button. The sender address or number you entered will be added to the "Address to be Entered"...
Page 576 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Select the forwarding conditions. • To always forward received data, select [Always Forward]. • To specify a day and time on which received data will be forwarded, select [Forward received data only on specified days.] and select the checkbox ( ) of the desired day of the week.
Page 577: Saving Received Faxes To The Machine's Hard Disk (Inbound Routing)
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Select [Always Forward] or [Forward received data only on specified days.] from the forwarding table. The forwarding permission settings that appear here are linked to the forwarding conditions set in step 9. If you wish to use different forwarding conditions than those set in step 9, set the forwarding permission settings. •...
Page 578 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS How to save received faxes to the hard disk In "Settings (administrator)", click [System Settings] → [Network Settings] → [Public Folder / NAS Setting]. (Administrator rights required.) Select [Allowed] in "faxreceive:Use of Storage" and click the [Submit] button. Settings for saving received faxes to the hard disk In Setting mode (administrator), click [System Settings] →[Image Send Settings] →...
Page 579: Forwarding Received Data Manually
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS FORWARDING RECEIVED DATA MANUALLY Received faxes can be forwarded manually after receipt. This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled* in "Settings (administrator)". * The factory default setting is disabled.
Page 580: Saving Received Data
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS SAVING RECEIVED DATA Save received faxes in the document filing folder. This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled* in "Settings (administrator)". * The factory default setting is disabled.
Page 581: Checking The Status Of Transmission/Reception Jobs
SCANNER/INTERNET FAX►CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS IMAGE SEND JOBS When you tap the job status display, jobs are displayed in a list. To check the status of a scanner mode job, select the [Scan] tab.
Page 582: Completed Transmission/Reception
SCANNER/INTERNET FAX►CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS COMPLETED TRANSMISSION/RECEPTION JOBS A usual transmission job moves to the job list when transmission is completed. Then the status field displays "Send OK". However, Internet Fax jobs such as reception, timer transmission, retries, and forwarding are displayed in the job status screen as follows: Reception job During Internet Fax receiving, the status field displays "Receiving"...
Page 583: Scanning From A Computer
SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 584 Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN V]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu.
Page 585 SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) Preview the image. (1) Select the location where the original is placed. "Scanning Position" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. •...
Page 586 SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window.
Page 587: At The Machine
SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) [At the machine] Tap the [Exit] key. 10:15 AM This machine is in the PC scan mode. Do not remove the original. Scanner IP address: 0.0.0.0.0 PC Scan Exit Toner Quantity Operation Enlarge Settings Total Count...
Page 588: Metadata Delivery
SCANNER/INTERNET FAX►METADATA DELIVERY METADATA DELIVERY PREPARATIONS FOR METADATA DELIVERY METADATA DELIVERY (DATA ENTRY) When the application integration module kit is installed, metadata (data indicating the attributes of the image file and how it is to be processed) is generated based on pre-stored information and transmitted separately from an image file that is generated for sending a scanned image.
Page 589: Settings Required In The Setting Mode (Web Version)
SCANNER/INTERNET FAX►METADATA DELIVERY SETTINGS REQUIRED IN THE SETTING MODE (WEB VERSION) To configure the settings related to metadata, select [System Settings] → [Image Send Settings] → [Metadata Settings] → [Metadata Entry] in "Settings (administrator)". (Administrator rights are required.) Enable metadata delivery. Storing Metadata Sets Store the items (the metadata set) to write to the XML file that will be generated during scanning.
Page 590: Transmitting Metadata
SCANNER/INTERNET FAX►METADATA DELIVERY TRANSMITTING METADATA TRANSMITTING METADATA Select a metadata set, enter each item, and perform metadata delivery. Metadata delivery is performed using the document filing function. The [Data Entry] tab appears in the transmission settings screen of document filing mode to allow metadata delivery. In addition, perform metadata delivery using document filing in [Metadata Entry] in "Settings (Web version)."...
Page 591: Metadata Fields
SCANNER/INTERNET FAX►METADATA DELIVERY METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine These data are always included in the XML file and are automatically stored on your PC. •...
Page 592 Icons DOCUMENT FILING Functions that you can use with Easy Scan DOCUMENT FILING DOCUMENT FILING......• TYPES OF DOCUMENT FILING... . •...
Page 593: Document Filing
DOCUMENT FILING►DOCUMENT FILING DOCUMENT FILING DOCUMENT FILING This function saves the original scanned on the machine, transmitted fax image, or print data from a computer on the hard drive of the machine or an external memory device as data. The stored files can be printed or transmitted as required. Editing of the stored files, for example combining, is also possible.
Page 594: Types Of Document Filing
DOCUMENT FILING►DOCUMENT FILING TYPES OF DOCUMENT FILING There are the following ways to save a file using document filing: [Quick File] and [File] in copy mode or image send mode, and [Scan to HDD] and [Scan to External Memory Device] in document filing mode. As a copy, image send, or other job is performed, this function saves the document data to the hard drive.
Page 595 DOCUMENT FILING►DOCUMENT FILING Convenient items to store When storing a job using [File] in copy mode or image send mode, or [Scan to HDD] in document filing mode, it is convenient to store the items below. These settings are not required when storing a job using [Quick File]. This is necessary if you will be assigning a user name to stored files.
Page 596 DOCUMENT FILING►DOCUMENT FILING Approximate number of pages and files that can be stored Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Number of pages* Number of files Full color original (Text and photo...
Page 597: Important Points When Using Document Filing
• Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the disclosure of sensitive information due to manipulation by a third party of any data saved using the Quick File function...
Page 598: Using Document Filing In Each Mode
DOCUMENT FILING►DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE To use Document Filing, select the action panel for each mode. To save data simultaneously with a copy or fax, tap [File] or [Quick File] on the action panel in each mode. 8½x11 8½x11 8½x11...
Page 599: Base Screen Of Document Filing Mode
DOCUMENT FILING►DOCUMENT FILING BASE SCREEN OF DOCUMENT FILING MODE Use to save a file temporarily. Use to search for a file in a folder. Use to save originals to Folder Select Scan to HDD My Folder Displays the functions be shared among users. Scan to External Main Folder Quick File Folder...
Page 600: Saving Files With Document Filing
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING FILING WHILE USING ANOTHER MODE QUICK FILE This function allows you to store an original in copy mode or image send mode as an image file in the Quick File folder of the machine.
Page 601: File
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Start a copy or image sending. When the function is executed, the image data of the original is stored in the Quick File folder. To prevent accidental saving of the file, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [Start] key is tapped.
Page 602 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Change to normal mode and tap [File] on the action panel to specify the file information. To select the user name, file name, folder, and property setting, see "File Information (page 6-12)". To save on the HDD: ►...
Page 603: File Information
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING File Information The procedure for detail settings is described below. Specifying a property, user name, file name, and folder makes it easier to manage and search for a file. In addition, when [Confidential] is selected for Property and a password is established, other people will not be able to view the file without permission.
Page 604: Specifying A User Name
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Specifying a user name Tap the [User Name] text box. When user authentication is used, the user name that was used for login is automatically selected. In this case, this step is not necessary. The user name must first be stored by selecting [User Control] in "Settings (administrator)"...
Page 605: Saving Document Data Only (Scan To Hdd)
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING SAVING DOCUMENT DATA ONLY (SCAN TO HDD) SAVE ON HDD Storing from Easy Scan Tap the [Easy Scan] key on the Home screen. Easy Copy Tap [Scan to HDD/USB]. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 606 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Storing from Document Filing Tap the [HDD File retrieve] key on the Home screen. Tap [Scan to HDD] on the action panel. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 607: Save In External Memory Device
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING SAVE IN EXTERNAL MEMORY DEVICE Storing from Easy Scan Tap the [Easy Scan] key on the Home screen. Easy Copy Tap [Scan to HDD/USB]. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 608 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Storing from Document Filing Tap the [HDD File retrieve] key on the Home screen. Tap [Scan to External Memory Device] on the action panel. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 609 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Scan to USB memory device Connect the USB memory device to the machine. When a screen for selecting the action 10:15 AM External memory device (USB) is connected. appears, tap [Scan to External Memory Print from external Device].
Page 610 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Check the [Sending data has been completed.] message, and remove the USB memory device from the machine. 6-19...
Page 611: Using Stored Files
DOCUMENT FILING►USING STORED FILES USING STORED FILES SEQUENCE FOR USING A STORED FILE The screens and procedures differ depending on whether or not user authentication is enabled. The sequence for using a stored file depending on the situation is explained. For information on user authentication procedures, see "USER AUTHENTICATION (page 1-29)".
Page 612: File Selection Screen
DOCUMENT FILING►USING STORED FILES FILE SELECTION SCREEN The file selection screen can be displayed in "List" format or "Thumbnail" format to display thumbnail images of files. List display mode Switch the file display mode Switch the file key displayed for each between list and thumbnail.
Page 613: Selecting A File To Retrieve
DOCUMENT FILING►USING STORED FILES SELECTING A FILE TO RETRIEVE Tap the [HDD File retrieve] key. When user authentication is enabled and "My Folder" is configured by selecting [User Control] in "Settings (administrator)" → [User List], the custom folder specified as "My Folder" opens. Tap the key of the folder that contains Scan to HDD Folder Select...
Page 614 DOCUMENT FILING►USING STORED FILES Quick printing Prints a file with the various settings used when it was saved. Select a file and tap the [Print Now] key. To delete data after printing, set the [Print and Delete the Data] checkbox to Main Folder All Files Choose Print Settings...
Page 615: Multi-File Printing
DOCUMENT FILING►USING STORED FILES MULTI-FILE PRINTING MULTI-FILE PRINTING Select the keys of the multiple files that you wish to print. • Confidential files cannot be printed simultaneously with other files. • A file in the currently selected folder cannot be selected simultaneously with a file in a different folder. •...
Page 616: Batch Printing
DOCUMENT FILING►USING STORED FILES BATCH PRINTING Tap the [Batch Print] key. Tap the [User Name] text box. Return to File Batch Print Selection Screen Main Folder All Files User Name Password Change Print Number Delete ( 1~9999 ) Apply the Number from Stored Setting of Each Job.
Page 617: File Transmission
DOCUMENT FILING►USING STORED FILES Tap the [Start] key to start printing. If there are no files that match the search conditions, you will return to the file list screen. It [Delete the Data] on the action panel is tapped, all files that match the current search conditions will be deleted. FILE TRANSMISSION The settings used when the file was stored with document filing are stored, and thus the file can be transmitted using those settings.
Page 618: File Moving
DOCUMENT FILING►USING STORED FILES FILE MOVING Changes the file storage location. (The file is moved to another folder.) A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential". After selecting the desired file, follow the steps below. SELECTING A FILE TO RETRIEVE (page 6-22) ►...
Page 619: Delete File
DOCUMENT FILING►USING STORED FILES DELETE FILE Stored files that are no longer required can be deleted. A file whose property is "Protect" cannot be deleted. To delete a protected file, change its property to "Sharing" or "Confidential". After selecting the desired file, follow the steps below. SELECTING A FILE TO RETRIEVE (page 6-22) ►...
Page 620 DOCUMENT FILING►USING STORED FILES Automatic Deletion of File You can have document filing data in specified folders automatically deleted by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the disclosure of sensitive information and frees space on the hard drive.
Page 621: File Image Checking
DOCUMENT FILING►USING STORED FILES FILE IMAGE CHECKING Return to File HDD_08082017_112030 User Unknown 8½x11 Auto Color Selection Screen Displays file information. 8½x11 8½x11 8½x11 Displays file preview Displays the page images. number. Displays the total page count. Enlarge or reduce the Rotate the preview preview screen.
Page 622: File Merging
DOCUMENT FILING►USING STORED FILES FILE MERGING You can combine files that have been saved by Document Filing. • If you have only selected a single file, the [Combine File] key is not displayed. • The file name is a combination of "the first file name", "a tilde (~)", and "Serial No.". As required, change the file name at a later time.
Page 623: Retrieving And Using A File From The Job Status Screen
DOCUMENT FILING►USING STORED FILES RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 624: File Search And Retrieval
DOCUMENT FILING►USING STORED FILES FILE SEARCH AND RETRIEVAL When there are many stored files, it may take some time to locate a file. The search function of document filing mode can be used to find a file quickly. Searching is possible even when you only know part of the file name or folder name. As required, a folder can also be specified as a search range.
Page 625 DOCUMENT FILING►USING STORED FILES Select search conditions. Select File from Main Folder All Files FTP to Print Select File from Tap each text box and set the search condition. Search USB Memory to Print Select File from To search for the current folder, set the [Search Just Within Network Folder to Print User Name the Folder] checkbox to...
Page 626: Printing An External File
DOCUMENT FILING►USING STORED FILES PRINTING AN EXTERNAL FILE A file stored in the FTP server, USB memory device, or network folder of a PC can be printed. The file can also be modified before printing by changing the print settings. On the action panel, tap [Select File from FTP to Print], [Select File from USB Memory to Print] or [Select File from Network Folder to Print].
Page 627 • Organization /Group List ....7-63 Sharp OSA Settings......7-115 •...
Page 628 SYSTEM SETTINGS System Control ......7-164 Common Settings ......7-118 •...
Page 629: Setting Mode
SYSTEM SETTINGS►SETTING MODE SETTING MODE "Settings" allows management of various functions that will make it easier to use the machine, such as default registration for each function, network connection setting, and log check of operation status. Setting mode can also be selected using the Web browser by accessing the machine from a PC connected to the same network as the machine.
Page 630 SYSTEM SETTINGS►SETTING MODE Displaying the setting mode (Web version) When the machine is connected to the network, access the built-in Web server of the machine using the PC’s Web browser. From the setting mode of the machine, print the IP address of the machine and enter the address on the PC’s Web browser.
Page 631 SYSTEM SETTINGS►SETTING MODE LIST SETTING MODE LIST SETTING MODE LIST The following is a list of setting mode items, factory default settings and restrictions for each item. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 632 SYSTEM SETTINGS►SETTING MODE LIST Document Operations U: General user; A: System administrator/Administrator Setup Items Factory default setting ■ Document Operations (page 7-57)* ● Document Filing (page 7-57)  Main Folder –  Quick File Folder –  Custom Folder* – ...
Page 633 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Store user authentication information for External Connect Enabled  Card Setting  Use IC Card for Authentication Disabled  Request Password at IC Card Authentication Only Card Authentication Approved  Automatic Logout with a Card Disabled ...
Page 634  Card Reader Device Registration* *1 Appears when [LDAP] is set in "Authentication Settings". *2 Appears when "Settings (administrator)" - [Sharp OSA Settings] → [External Accounting Application Settings] → [Set Authentication Server (Server 1)] is enabled. *3 This setting is configured in setting mode on the web page.
Page 635 SYSTEM SETTINGS►SETTING MODE LIST System Settings Home Screen Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Home Screen Settings (page 7-81)  Condition Settings –  Icon* –  Background Image* – * In the machine's setting mode, this can be set with a USB memory device connected. Copy Settings U: General user;...
Page 636 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Disabling sending while copying Disabled  High Quality Scan from Document Feeder Disabled  Quick Scan from Document Glass Disabled  Auto Clear Before Copy Execution Also Disabled  Initial Status Settings ...
Page 637 SYSTEM SETTINGS►SETTING MODE LIST Printer Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Printer Settings (page 7-86)  Condition Settings  Prohibit Notice Page Printing Enabled  Prohibit Test Page Printing Disabled  A4/Letter Size Auto Change Disabled ...
Page 638 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  PCL Settings  PCL Symbol Set Setting PC-8  PCL Font Setting Internal Font, 0: Courier  PCL Line Feed Code 0.CR=CR; LF=LF; FF=FF  Wide A4 Disabled  PostScript Settings ...
Page 639 SYSTEM SETTINGS►SETTING MODE LIST Image Send Settings Common Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Common Settings (page 7-92)  Condition Settings  Hold settings for a while after scanning has been Disabled completed ...
Page 640 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting • Disable Registration of Memory Box All Invalid • Disable Destination Registration Using Global All Invalid Address Search • Disable Registration Using Network Scanner Tool Disabled • Disabling of Forwarding via Network Disabled ...
Page 641 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting - Scanner Common + File Type + OCR Disabled + Black & White Compression Mode: MMR (G4) + Color/Grayscale Compression Ratio: Medium + Bk Letter Emphasis Disabled + Specified Pages per File Disabled - OCR Setting + Font...
Page 642 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting + (No item) 200x200dpi  Condition Settings • Default Reply.Address Set – • PDF Compression Options - Flate Compression Enabled • Compression Mode at Broadcasting - Black & White MH (G3) - Color/Grayscale Medium + Bk Letter Emphasis...
Page 643 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Administration Settings • Advanced Settings - Disable Selection of Reply-to. Disabled • File Naming - Unit Serial Number Disabled - Text Disabled - Sender Name Enabled - Date & Time Enabled - Session Page Counter Disabled...
Page 644 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report  Activity Report Print Select Setting •...
Page 645 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Server Settings  Receive Settings • Internet Fax Receive Enabled • POP3 Server – • Port Number • POP Authentication Disabled • User Name – • Password – - Change Password Disabled •...
Page 646 SYSTEM SETTINGS►SETTING MODE LIST Inbound Routing (Forwarding/Storing) Settings Setup Items Factory default setting ● Inbound Routing (Forwarding/Storing) Settings (page 7-108)  Inbound Routing Settings –  Table Registration –  Sender Settings for Received Data • Receive Line Select - Internet Fax Enabled - Fax Enabled...
Page 647 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Inbound Routing (Storage) Settings  Settings for HDD Storing of Received Data • Auto Storing of Received Data in HDD Disabled • Specifying Data to be Stored - Fax Disabled - Internet Fax Disabled •...
Page 648: Document Filing Settings
SYSTEM SETTINGS►SETTING MODE LIST Document Filing Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Document Filing Settings (page 7-112)  Condition Settings  Default Mode Settings Sharing Mode  Sort Method Setting Date  Administrator Authority Setting •...
Page 649 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Color/Grayscale • Compression Ratio Medium  Copies Disabled • Apply the resolution at job execution Disabled • Resolution 200×200dpi  Printer Disabled • Apply the resolution at job execution Disabled •...
Page 650 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting • Internet Fax Send(Incl. PC-I-Fax) Enabled  Fax Send • Copies Disabled • Printer Disabled • Scan Send Disabled • Internet Fax Send(Incl. PC-I-Fax) Disabled • Fax Send(Incl. PC-Fax) Enabled • Scan to HDD Disabled ...
Page 651 SYSTEM SETTINGS►SETTING MODE LIST Sharp OSA Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Sharp OSA Settings (page 7-115)  Condition Settings*  Cookie Setting –  Delete Cookie –  Standard Application Settings –...
Page 652 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting • Check Interval 1min. • Timeout 20 seconds *1 This setting is configured in setting mode on the machine. *2 This setting can be set in Server 1. Common Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ●...
Page 653 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting • Setting Display from Main Unit - Display Current Path Enabled - Enable link of current path Enabled • MFP Display Pattern Setting Pattern 1 • Key Operation Setting - Keys Touch Sound Middle - Make Key Touch Sound at Default Setting Disabled...
Page 654 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting - Operation by User who Has Password + Operational Authority Prohibited + View Password Entry Screen Display in Both PC and MFP  Easy Mode Settings –  Favorite Key Setting –...
Page 655 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Copy Function Settings • Disabling of Registration/Deletion of Program Disabled • Disabling of Bypass-Tray in Duplex Copy Disabled • Disabling of Auto Paper Selection Disabled • Disabling Registration of Custom Image Disabled •...
Page 656 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting • Batch Print Settings - Selection of [All Users] is not allowed. Enabled - Selection of [User Unknown] is not allowed. Enabled  Operation Settings • Cancel Auto Clear Timer Disabled •...
Page 657 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Internet Fax Expansion Kit* –  Application Integration Module* –  Application communication module –  External Account Module –  Custom Links – *1 When 600-sheet paper feed unit(s) is/are installed *2 When an inner finisher is installed *3 When an internet fax expansion kit is installed When an application integration module is installed...
Page 658 SYSTEM SETTINGS►SETTING MODE LIST Network Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Network Settings (page 7-133)  Quick Settings  Wireless Settings • Connection Type Wired+Wireless (Access Point Mode)  IPv4 Settings • DHCP Enabled •...
Page 659 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting • KDC Server – • Realm – • Enable SSL – • Connection Test –  Public Folder / NAS Setting • public - Use of Storage Allowed • shared - Use of Storage Allowed •...
Page 660 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  DNS – • DNS Settings – - IPv4 Settings – - Primary Server – - Secondary Server – - IPv6 Settings – - Primary Server – - Secondary Server – - Timeout 2 seconds - Domain Name...
Page 661 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting - Synchronous Interval 6 hours - Synchronize Upon Start Disabled - Synchronize Now –  mDNS – • mDNS Settings – - mDNS Enabled - Service Name Model Name (Serial Number) - Domain Name Model Name-Serial Number-.Local...
Page 662 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting • Raw Print Settings - Raw Print Enabled - Port Number 9100 - Timeout 90 seconds - Use Bidirectional Disabled  WSD • WSD Settings - WSD Print Disabled - Use Multicast Discovery Enabled ...
Page 663 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting • Google Drive - Google Drive Disabled  E-mail Connect Settings • Use Exchange Online Enabled - Hostname – • Gmail - Gmail Disabled  LDAP Settings  LDAP Settings – ...
Page 664 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Device Web Page Setting  HTTP Access Settings • Number of Users who can Log-in at the Same Time • Auto Logout Time 60 minutes  View Login User – ...
Page 665 SYSTEM SETTINGS►SETTING MODE LIST Security Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Security Settings (page 7-150)  Password Change –  Restrict Device Web Page Access Via Password Disabled  User Password • Change Password Disabled •...
Page 666 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting - Port Number 53000 • Sharp OSA (Expansion Platform) - HTTPS Enabled + Port Number 10080 - HTTPS Enabled + Port Number 10443  Client Port • HTTP Enabled • HTTPS Enabled •...
Page 667 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting  Condition Settings • Setting of SSL - Server Port + HTTPS Enabled + IPP-SSL Disabled + Redirect HTTP to HTTPS in Device Web Disabled Page Access - Client Port + HTTPS Enabled + FTPS Enabled...
Page 668 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting - Pre-Shared Key – - SA Lifetime (time) 28800 seconds - SA Lifetime (size) 28800KB - IKE Lifetime 30sec. • IPsec Rules –  IEEE802.1X Setting  Condition Settings • IEEE802.1X Authentication (Wired) Disabled •...
Page 669 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting • Desktop – • File Format TIFF(Multi)  Hidden Pattern Print Setting  Initial Status Settings • Default Settings - Hidden Pattern Print Setting All Invalid - Exposure Standard - Size 48 points - Angle 0°...
Page 670 SYSTEM SETTINGS►SETTING MODE LIST Setup Items Factory default setting • Horizontal position - Print Left Side of Paper Enabled - Print Right Side of Paper Disabled  Select the Job to Print • Copy Enabled • Print Enabled • Prints(Doc.Filing) Enabled •...
Page 671: Energy Save
Disabled  Image Send All Enabled  Document Filing All Enabled  System Settings Enabled  Sharp OSA All Enabled  Energy Saving Pattern List  Automatic Update Pattern –  Original Eco Pattern –  Specific Date Operation Settings –...
Page 672: System Control
SYSTEM SETTINGS►SETTING MODE LIST System Control U: General user; A: System administrator/Administrator Setup Items Factory default setting ● System Control (page 7-164)  Job Log  Job Log Operation – • Job Log – • Save Job Log - The Number of Job Log to Notify by E-mail 50000 •...
Page 673 SYSTEM SETTINGS►SETTING MODE LIST Image Quality Adjustment U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Image Quality Adjustment (page 7-168)  Collective Adjustment  Fusing Cleaning Mode* –  Black Letter/Black Line Width Adjustment  Black Streak Reduction Disabled ...
Page 674 SYSTEM SETTINGS►SETTING MODE LIST Initial Installation Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Initial Installation Settings  Condition Settings  Name –  Machine Code –  Machine Location –  Memo –  Clock Adjust –...
Page 675: Machine Identification
SYSTEM SETTINGS►STATUS STATUS Status Machine Identification The Machine Identification displays the system information of the machine. It displays the model name, current status, and machine location. Item Description [Update] key Updates the information displayed. Unit Serial Number Indicates the serial number of the machine. If [Name] is not set, [Not Set] appears.
Page 676: Total Count
SYSTEM SETTINGS►STATUS Item Description Displays the current status of supplies. Supply Status If staples are installed, their status is displayed. Paper Input Tray Status Displays the current status of the paper trays installed in the machine. Displays the restart screen. [Reboot the MFP] key (Administrator rights are required.) Displays the power save mode screen.
Page 677: Network Status
SYSTEM SETTINGS►STATUS Network Status The Network Status screen shows the general status information and the statuses relevant to, TCP/IP, DNS, and WINS protocols. Item Description Displays the information common to the network. • Connection Type: Displays the network connection type. •...
Page 678: Firmware Version
SYSTEM SETTINGS►STATUS Firmware Version Shows the firmware version of the machine as a list. Power Reset The Power Reset screen enables you to restart the machine or enter the power save mode. This function requires administrator rights. Item Description Reboots the machine. Reboot the MFP Tapping the [Execute] key opens the Restart screen, and then tapping the [Execute] key again restarts the machine.
Page 679 • Scan Settings List • Fax Settings List • I-Fax Settings List • Document Filing Settings List • Sharp OSA Settings List Common Lists of the administrator settings for the following modes can be printed. • Paper Settings List • Machine Identification Settings List •...
Page 680 SYSTEM SETTINGS►ADDRESS BOOK ADDRESS BOOK Address Book Transmission destinations (contacts) such as fax and Scan to E-mail addresses, and groups of transmission destinations, can be stored in the address book. For the procedure for storing contacts and groups using the machine's touch panel, see "ADDRESS BOOK (page 1-88)".
Page 681 SYSTEM SETTINGS►ADDRESS BOOK Item Description To store a new fax number, select [New Address] and enter the fax number in the fax Fax Number number entry field. To search for a fax number stored as a global address, click this key and select the fax Global Address Search number from the list.
Page 682 SYSTEM SETTINGS►ADDRESS BOOK Item Description Use PASV mode Send data to an FTP server in PASV mode. Enable Hyperlink to FTP server to When sending data to an FTP server, send the data to the e-mail address that is specified be e-mailed in the hyperlink to the FTP server.
Page 683 SYSTEM SETTINGS►DOCUMENT OPERATIONS DOCUMENT OPERATIONS Document Operations Document Filing Data saved by Document Filing can be manipulated from the Web. Main Folder The files that are in the Main Folder can be displayed. A specified file can be manipulated by clicking [Print], [Send], [Move], or [Delete].
Page 684 SYSTEM SETTINGS►DOCUMENT OPERATIONS Search Use these settings to enter search conditions. A specified file can be manipulated by clicking [Print], [Send], [Move], or [Delete]. If the file to be manipulated has a password, enter the password in “PIN Code/Password of File”. Item Description User Name...
Page 685 SYSTEM SETTINGS►DOCUMENT OPERATIONS Submit Print Job You can print a file on your computer. Files that can be printed are PDF, TIFF, JPEG, PCL, PS, XPS, DOCX, PPTX, and XLSX files with extensions pdf, tif, tiff, jpeg, jpg, jpe, jfif, pcl, ps, xps, docx, pptx, and xlsx. Available only if the MFP supports PostScript. Enter the password for the encrypted PDF data on Spool Queue of the Job Status screen.
Page 686: User List
SYSTEM SETTINGS►USER CONTROL USER CONTROL User Control User List This is used to store, edit, and delete users when user authentication is enabled. • [Add] key Adds a new user. • [Delete All Users] key Deletes all registered users. (Excluding users stored as factory default.) Only the administrator of the machine can use this function.
Page 687 SYSTEM SETTINGS►USER CONTROL Users stored as factory default The following users are stored in the machine at the factory. • Administrator: The administrator account of the machine, stored as factory default. • System Administrator: The account for system maintenance, stored as factory default. This account cannot execute jobs.
Page 688 SYSTEM SETTINGS►USER CONTROL Settings Item Description Store a user name consisting of up to 255 characters. This user name is used as the key User Name name in the authentication screen, the user name for document filing, and the sender name.
Page 689: Custom Index
SYSTEM SETTINGS►USER CONTROL Custom Index You can change the custom index name. Tap the custom index name on the list to edit it. Delete the previously entered characters and enter a new name (up to 127 characters). Organization /Group List This is used to store user groups.
Page 690 SYSTEM SETTINGS►USER CONTROL Perform network server access control Register the access control information for page count limits, authorities, and favorite operations can be registered on a network server in advance. By using this network server for network authentication, perform the user authentication based on the registered access control information.
Page 691: Authentication Method Setting
SYSTEM SETTINGS►USER CONTROL • If Access Control is enabled and the access control information cannot be acquired from the authentication server, user authentication will not be possible. • If a user that is registered in the machine is authenticated by network authentication, the user registration settings in the machine will be given priority for the page count limit group, authority group, favorite operations group, and my folder.
Page 692 This setting is used to select the auto login user when auto user login is enabled. Cache User Information Set whether or not automatically registered users are created. Externally authenticated users in Sharp OSA can also be automatically registered. Cache Period Select the cache period for user information.
Page 693: Actions When The Limit Of Pages For Output Jobs
SYSTEM SETTINGS►USER CONTROL Actions when the Limit of Pages for Output Jobs This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. The following settings can be configured. •...
Page 694 SYSTEM SETTINGS►USER CONTROL Automatic Logout Setting When user authentication is enabled, this setting specifies whether or not to enable automatic logout. The time until logout can be specified up to 240 seconds in increments of 10 seconds. Case sensitivity of login name is enabled. Set whether or not to make login names used at the time of user authentication case sensitive.
Page 695 SYSTEM SETTINGS►USER CONTROL Pages Limit Group This is used to register the page limit settings in advance for each group. The page limit for each user is specified by selecting one of these registered groups when the user is registered. •...
Page 696 SYSTEM SETTINGS►USER CONTROL Authority Group This is used to store the settings relevant to user authorities in advance for each group. The authority of each user is specified by selecting one of these registered groups when the user is registered. •...
Page 697 SYSTEM SETTINGS►USER CONTROL Item Description Image Send Approval Settings for Each Mode • E-mail • FTP • Desktop • Network Folder • Scan to Ext.Memory Dev. All allowed All prohibited All allowed All allowed All prohibited • PC Scan • Internet Fax Send •...
Page 698 SYSTEM SETTINGS►USER CONTROL Item Description SharpOSA Approval Setting to Use a Sharp Allowed Prohibited Allowed Allowed Allowed Common Functions Approval Settings for 2-Sided All allowed All allowed All allowed All allowed All allowed Print Change Billing Code Allowed Allowed Allowed...
Page 699 SYSTEM SETTINGS►USER CONTROL Item Description Sharp OSA Settings Allowed Allowed Prohibited Prohibited Prohibited Paper Settings (Bypass Tray Allowed Allowed Allowed Prohibited Allowed Excluded) Paper Settings (Bypass Tray) Allowed Allowed Allowed Prohibited Allowed Operation Settings Allowed Allowed Prohibited Prohibited Prohibited Keyboard Settings...
Page 700: Favorite Operation Group
SYSTEM SETTINGS►USER CONTROL Favorite Operation Group Favorite Operation Group List The preferred operation environment can be set for each group. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by registering the language in a favorite operation group in advance, the language is automatically selected when the user logs in.
Page 701 SYSTEM SETTINGS►USER CONTROL Item Description Keyboard Select Set the language that appears on the keyboard. MFP Display Pattern Setting Select the color pattern used in the touch panel. When retention is enabled in the printer driver and print data has been spooled to the Automatically print stored jobs machine, the spooled print data is automatically printed out when the user who enabled after login...
Page 702: User Count
SYSTEM SETTINGS►USER CONTROL Home Screen List Home screen settings must be previously stored. Select a home screen when registering Favorite Operation Group List. Item Description Name Enter a maximum of 32 characters for the home screen name. Select the Group Name to be the Select one of the previously stored home screens as a template for the new home screen.
Page 703 SYSTEM SETTINGS►USER CONTROL Resetting user counts Select a user in the setting screen and tap the [Clear Count] key. A count reset screen for that user will appear. The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in each case are described in the table below.
Page 704 SYSTEM SETTINGS►USER CONTROL Billing Code Setting Administration Settings Change the billing code setting. Use Billing Code Switch whether to enable or disable a billing code. Default Code Setting A use code is automatically assigned when no billing code is entered. Specify the code using up to 32 single-byte characters.
Page 705 SYSTEM SETTINGS►USER CONTROL Search for a main code Enter the main code and main code name, then tap the [Search] key; the search result is displayed. Settings Item Description Main Code Enter the main code. Specify the code using up to 32 single-byte characters. Enter the main code.
Page 706 SYSTEM SETTINGS►USER CONTROL Search for a sub code Enter the sub code and sub code name, then tap the [Search] key; the search result is displayed. Settings Item Description Sub Code Enter the sub code. Specify the code using up to 32 single-byte characters. Enter the sub code.
Page 707 SYSTEM SETTINGS►SYSTEM SETTINGS SYSTEM SETTINGS Home Screen Settings You can change the layout, icons, and background of the machine's home screen. Condition Settings Item Description You can change the layout of the keys by selecting a pattern saved in advance. The [Key Template Layout of the Screen] image changes as you make selections.
Page 708 SYSTEM SETTINGS►SYSTEM SETTINGS Background Image Use this setting to register a background image. Item Description Image files such as a background images are registered in the registered image list. To register an image, click a name with a registered image or an unused name. The background image registration screen will appear.
Page 709: Add Or Change Extra Preset Ratios
SYSTEM SETTINGS►SYSTEM SETTINGS Copy Settings Condition Settings The following settings are related to copying. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Add or Change Extra Preset Ratios Add two enlargement preset ratio values (101% to 400%) and two reduction preset ratio values (25% to 99%). Also, you can change the preset ratio if necessary.
Page 710: Disabling Of Auto Paper Selection
SYSTEM SETTINGS►SYSTEM SETTINGS Disabling of Bypass-Tray in Duplex Copy Disables the use of the bypass tray when making 2-sided copies. The bypass tray is often used to feed label sheets, transparency film, and other special media for which 2-sided copying is prohibited.
Page 711 SYSTEM SETTINGS►SYSTEM SETTINGS Initial Status Settings The following settings are related to copying. Initial Status Settings selected with these settings apply to all functions of the machine (not just the copy function). The copier settings are reset to the initial state when the [Power] button is turned on, when the [CA] key is tapped, or when the auto clear interval has elapsed.
Page 712: Prohibit Notice Page Printing
SYSTEM SETTINGS►SYSTEM SETTINGS Printer Settings Settings related to the printer function can be configured. Condition Settings Printer condition settings are described below. Prohibit Notice Page Printing Disables to print a notice page. Prohibit Test Page Printing Disables to print the test page. When this setting is enabled, [Status] →...
Page 713: Interface Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Interface Settings Settings related to the printer function can be configured. These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Page 714 SYSTEM SETTINGS►SYSTEM SETTINGS Initial Status Settings If you print data in an environment where the printer driver is not used (that is, if you print data using the MS-DOS system or if you print data using the PC that does not have the provided printer driver installed), set the detailed printing conditions.
Page 715: Pcl Settings
SYSTEM SETTINGS►SYSTEM SETTINGS PCL Settings This is used to set the symbol sets, fonts, and line feed code used in a PCL environment. Settings Setup Items Settings Setting PCL Symbol Set Setting Specify the symbol set used for printing. • Select from 35 items. •...
Page 716: Pop3 Server
SYSTEM SETTINGS►SYSTEM SETTINGS E-mail Print Set whether or not E-mail print is performed. POP3 Server Set the POP3 server used for E-mail. Port Number Set the port number of the E-mail server. POP Authentication Set this to perform POP authentication for E-mail. User Name Set the E-mail user name.
Page 717 SYSTEM SETTINGS►SYSTEM SETTINGS User Name Set the user name used to log in to the FTP server. Password Set the password used to log in to the FTP server. Enable SSL Set to enable SSL. Use PASV mode Set to use PASV mode. Direct Print Settings (Network Folder) Configure these settings if you will be printing files on a network folder by direct print.
Page 718: Address Book Default Selection
SYSTEM SETTINGS►SYSTEM SETTINGS Image Send Settings Common Settings Settings related to the image send function (E-mail, Internet fax, etc.) can be configured. For an explanation of settings related to the fax function, see "Image Send Settings (page 7-174)" The operation settings below apply to all image send functions. Condition Settings Hold settings for a while after scanning has been completed Use this setting to hold the settings after scanning is completed (until Auto Clear Mode activates).
Page 719: Preview Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Preview Setting Received Data Image Check Setting Select whether or not a preview of received faxes and Internet faxes is shown. This is displayed when a facsimile expansion kit or Internet fax expansion kit is installed. Default List/Thumbnail Display Fax/I-Fax Reception Data: Select whether the default display format of the received fax/I-Fax list screen is list or thumbnails.
Page 720: Erase Width Adjustment
SYSTEM SETTINGS►SYSTEM SETTINGS Erase Width Adjustment This is used to set the default erase width for erase function. Specify a value from 0" (0 mm) to 1" (25 mm) in increments of 1/8" (3 mm) for both edge erase and center erase. Time Specified Output of Received Data This function is available when the Received Data Image Check Setting is enabled.
Page 721 SYSTEM SETTINGS►SYSTEM SETTINGS Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode This setting disables the [Resend] key in the base screen of image send mode. Disable Selection from Address Book Disables the selection of destinations from the address book.
Page 722 SYSTEM SETTINGS►SYSTEM SETTINGS Registration of Own Name Select Stores the sender name used in "Own Name Select " of another function. Up to 18 sender names can be stored. Add New Store a sender name. A maximum of 20 characters can be stored. After entering a sender name, tap the [Store] key. The lowest unused registration number from 01 to 18 will be automatically assigned to the sender name.
Page 723 SYSTEM SETTINGS►SYSTEM SETTINGS Font Set the font used for each recognized character language. Detect Image Direction The orientation of the scanned original is automatically detected. File Name Extraction Extract the file name. Specified Pages per File Generates a separate file for each scanned page when multiple pages are scanned. If this setting is enabled, a number of pages per file can be specified.
Page 724 SYSTEM SETTINGS►SYSTEM SETTINGS Send Destination Link Settings Enable this to send only the URL of scanned data to the destination. Enable Send Destination Link as Default Enable this to always send only the URL of scanned data to the destination. When this function is enabled and you are in simple mode, only the URL is sent to the e-mail address.
Page 725: Disable Scan Function
SYSTEM SETTINGS►SYSTEM SETTINGS Auto Scan Setting Configure auto scan setting. Set Image Orientation Automatically The orientation of placed originals can be automatically detected. Set whether the original is scanned by one-sided scanning or two-sided scanning. Set Resolution Automatically You can have the machine automatically set the resolution. Blank Page Skip Set whether or not blank original pages are automatically skipped during scanning.
Page 726: Advanced Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Administration Settings Advanced Settings Disable Selection of Reply-to. Prohibit select of transmission destinations. File Naming You can select the information included in the name of scanned files. Unit Serial Number You can add the machine's serial number to the file name. Text You can add any text to the file name.
Page 727: Speaker Volume Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Internet Fax Settings Settings related to the image send function (Internet fax, Direct SMTP, etc.) can be configured. For an explanation of settings related to the fax function, see "Image Send Settings (page 7-174)". These settings can be configured when the Internet fax expansion kit is installed. Default Settings Configures the default settings for Internet fax.
Page 728: Original Print On Transaction Report
SYSTEM SETTINGS►SYSTEM SETTINGS Original Print on Transaction Report When a transaction report is printed, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Always Print •...
Page 729: Rotation Sending Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Send Setting These settings are used to configure the settings for Internet fax. I-Fax Reception Report On/Off Setting This setting is used to request a reception report when an Internet fax is sent. I-Fax Reception Report Request Timeout Setting The duration of time that the machine will wait for a reception report from the destination machine can be set by any number from 1 hour to 240 hours in increments of 1 minute.
Page 730: Recall In Case Of Communication Error
SYSTEM SETTINGS►SYSTEM SETTINGS Recall in Case of Communication Error (This setting is only effective for Direct SMTP transmission.) This determines how many times the machine will automatically attempt the call again if a fax transmission fails due to a communication error. Number of Times to Recall in Case of Error Specify how many times the machine will attempt the call again when a communication error occurs.
Page 731: Pop3 Communication Timeout Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
Page 732: Server Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Server Settings Receive Settings Internet Fax Receive Set whether or not Internet Fax reception is performed. POP3 Server Enter a maximum of 127 half-width characters for the name of the POP3 server to be used. Port Number Specify the port number of the POP3 server to be used.
Page 733 SYSTEM SETTINGS►SYSTEM SETTINGS Fax Data Receive/Forward (Manual) Internet Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Reception Start Tap this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed.
Page 734 SYSTEM SETTINGS►SYSTEM SETTINGS Inbound Routing (Forwarding/Storing) Settings Inbound Routing Settings The fax and Internet fax received data can be forwarded according to the stored forwarding table. When this function is enabled, you can also have the received Internet faxes forwarded to a specified e-mail address without printing them.
Page 735 SYSTEM SETTINGS►SYSTEM SETTINGS Administration Settings Stores the administration settings to be used for inbound routing. List name Settings Disable Registration of Forward Disables the registration of forward table. Table Disable Change/Delete of Disables a change of forward table. Forward Table Disabling of Forward Condition Disables a change of data forwarding conditions.
Page 736 SYSTEM SETTINGS►SYSTEM SETTINGS Inbound Routing (Storage) Settings Settings for HDD Storing of Received Data An external account application can be added and controlled. Configure settings for saving received faxes to the hard disk. Item Settings Auto Storing of Received Data in Set whether received faxes are saved to the hard disk.
Page 737 SYSTEM SETTINGS►SYSTEM SETTINGS Metadata Settings If the Application Integration Kit is installed, you can control the metadata to be used in other applications. The stored metadata is displayed on the metadata settings page. You can add a metadata, and edit or delete an existing metadata.
Page 738: Default Mode Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Document Filing Settings Condition Settings Document filing settings are described below. Select [Document Filing Settings] to configure the settings. Default Mode Settings Specifies which mode, Sharing or Confidential, is used as the default mode when storing a file. When [Confidential Mode] is selected, the [Confidential] checkbox is set to on the information screen for filing.
Page 739: Initial Resolution Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Default Original Image Type Select the original type beforehand to enable scanning at a resolution suitable for the original. The following settings can be configured. • Text/Printed Photo • Text/Photo • Text • Photo • Printed Photo •...
Page 740: Document Output Options
SYSTEM SETTINGS►SYSTEM SETTINGS Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Settings Copy...
Page 741: Cookie Setting
Condition Settings Cookie Setting Specify how application cookies are handled when using an application in Sharp OSA. When "Hold Cookie" is selected, the machine holds cookies that are used in an application. When "Not hold Cookie" is selected, cookies are not held when an application is used.
Page 742 SYSTEM SETTINGS►SYSTEM SETTINGS Receiving Application Setting The Fax or I-Fax Receive functions can be set in the Sharp OSA applications. Settings Item Settings Forward to Application The Fax or I-Fax message reception can be controlled by Sharp OSA applications. Application Name Enter the application name to receive.
Page 743 SYSTEM SETTINGS►SYSTEM SETTINGS Embedded Application Settings Store and manage “embedded applications” that are installed in the machine. • [Add] key Adds a new embedded application. • List Lists the currently installed embedded applications. Install Embedded Application When you tap the [Add] key, the registration screen appears. Up to 16 items can be installed. •...
Page 744: Paper Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Common Settings Paper Settings Paper Tray Settings Paper tray and paper type settings are explained in this section. These settings specify the paper type, paper size, and functions allowed for each paper tray. When [Paper Tray Settings] is selected, a list appears showing the trays and the current settings. Auto Switching of Tray When a tray runs out of paper during printing, this determines whether or not another tray with the same size and type of paper is automatically selected and printing continues.
Page 745: Tray Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Tray Settings Paper Tray Paper Type Size Plain 1/2, Recycled, Auto-Inch (8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", A4), Color, Letter Head, Auto-AB (A4, A5, A6, B5, 8-1/2" x 11"), 16K, Tray 1 Pre-Printed, Size Input-Inch (X=5-7/8" to 11-5/8", Y=4-1/4" to 8-1/2"), Pre-Punched, Size Input-AB (X=148 mm to 297 mm, Y=105 mm to 216 mm) User Type...
Page 746: Paper Type Registration
SYSTEM SETTINGS►SYSTEM SETTINGS Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be registered. List name Description Register any name.
Page 747 You can select from Easy Copy, Copy, Easy Scan, E-mail, Network Folder, FTP/Desktop, Easy Fax, Internet Fax, Fax, Print Release, Data Entry, Address Book, Address Book (Easy Scan), Address Book (Easy Fax), Document Filing, Home Screen, Exchange (E-Mail), Gmail, or the Sharp OSA Screen. Display Favorite Menus as Default You can specify to display the "Favorite"...
Page 748: Key Operation Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Key Operation Setting Keys Touch Sound Controls the key touch sound level, or turns the sound off. Make Key Touch Sound at Default Setting When you specify the exposure in the exposure adjustment screen of each mode, a bleep sounds three times when the reference value is reached.
Page 749: Initial Original Count Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Initial Original Count Setting Specifies whether or not "Original Count" in Others is enabled for each function. Copy • Copy Image Send • Scan to • Internet Fax • Fax • Data Entry Document Filing • Scan to HDD Preview Setting Received Data Image Check Setting Select whether or not a preview of received faxes and Internet faxes is shown.
Page 750: Keyboard Select
SYSTEM SETTINGS►SYSTEM SETTINGS Easy Mode Settings Set the items that can be selected in Easy Copy and other Easy modes. The items appear will appear in order on the screen starting from the item that is set in No. 1. Items that can be set in Easy Copy Paper Select, 2-Sided Copy, Copy Ratio, Staple, Image Orientation, Exposure and N-Up, Card Shot Items that can be set in Easy Scan...
Page 751 SYSTEM SETTINGS►SYSTEM SETTINGS Device Control Various devices mounted on the machine can be set. AB/Inch Type Setting The numbers and units of the default settings and input ranges that appear in the setting screens can be switched between inches and AB sizes. Default Original Size Settings Specify this setting when a particular original size is frequently used.
Page 752: Disabling Of Duplex
SYSTEM SETTINGS►SYSTEM SETTINGS Plain Paper Weight Settings These are used to control the toner fusing temperature according to the weight of the paper. These settings apply to plain paper, recycled paper, punched paper, pre-printed paper, letterhead paper, colored paper, and user type paper. You can select "16 to 23 lbs."...
Page 753 SYSTEM SETTINGS►SYSTEM SETTINGS Enable/Disable Settings The following settings enables or disables certain functions. User Control Disable Printing by Invalid User Printing by users whose information is not stored in the machine, such as printing without entering valid user information in the printer driver or printing of a file on an FTP server in Setting mode (Web version), can be prohibited. Copy Function Settings Disabling of Registration/Deletion of Program This is used to prohibit the deletion and changing of copy settings stored in job programs.
Page 754: Disable Switching Of Display Order
SYSTEM SETTINGS►SYSTEM SETTINGS Image Send Settings Disable Switching of Display Order Disables a change of display sequence (search number order, ascending, descending) in the address book and others. If set, the display is not sorted even when you tap the tab on the address book screen. The currently selected display order will be the order that is used after the setting is selected.
Page 755: Batch Print Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode This setting disables the [Resend] key in the base screen of image send mode. Disable Selection from Address Book Disables the selection of destinations from the address book.
Page 756 SYSTEM SETTINGS►SYSTEM SETTINGS Operation Settings Cancel Auto Clear Timer Disables the Auto Clear mode. Disabling of Job Priority Operation The job priority function can be disabled. If disabled, the [Priority] key is not shown on the job status screen. Disabling of Bypass Printing Disables bypass printing (printing other jobs ahead of a job that has been stopped because the paper required for the job is not in any of the trays).
Page 757: Clock Adjust
SYSTEM SETTINGS►SYSTEM SETTINGS Clock Adjust This is the first and basic setting for operating the machine. Use this to set the date and time in the machine's built-in clock. If [System Settings] in "Settings (administrator)" → [Common Settings] → [Enable/Disable Settings] → [Disabling of Clock Adjustment] is enabled, the date and time cannot be set.
Page 758: Date Format
SYSTEM SETTINGS►SYSTEM SETTINGS Date Format This is the first and basic setting for operating the machine. The format used to print the date on lists and other output can be changed. If [System Settings] in "Settings (administrator)" → [Common Settings] → [Enable/Disable Settings] → [Disabling of Clock Adjustment] is enabled, the date and time cannot be set.
Page 759: Quick Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Network Settings Quick Settings Select the minimum required settings for the machine connection to the network. Wireless Settings Connection Type Use this setting to switch between [Wired Only], [Wired+Wireless (Access Point Mode)] or [Wireless (Infrastructure Mode)]. Keep Wireless Access Point activated This can only be enabled when "Connection Type"...
Page 760: Subnet Mask
SYSTEM SETTINGS►SYSTEM SETTINGS IPv4 Address Enter the IP address of the machine. Subnet Mask Enter the IP subnet mask. Default Gateway Enter the default gateway address. DNS Settings Primary Server Enter the IP address of primary DNS server. Secondary Server Enter the IP address of secondary DNS server.
Page 761 SYSTEM SETTINGS►SYSTEM SETTINGS LDAP Settings Name Enter the address book name. Search Root Enters the search defaults to search for a specific area of the LDAP directory information tree. Example: o = ABC, ou = NY, cn = Everyone Entries must be separated from each other by semicolons or commas. LDAP Server Enter the IP address or host name of the LDAP server.
Page 762: Protocol Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Network Name Setting Device Name Enter a device name. Domain Name Enter the domain name. Comment Enter a comment. Protocol Settings Select the general network settings. The TCP/IP information can be set. TCP/IP IPv4 Settings When using the machine on a TCP/IP (IPv4) network, use this setting to configure the IP address of the machine. DHCP Use this setting to have the IP address obtained automatically using DHCP (Dynamic Host Configuration Protocol) v6.
Page 763: Smb Settings
SYSTEM SETTINGS►SYSTEM SETTINGS SMB Settings Set the version of SMB protocol that is used for functions such as Scan to Network Folder. Use this setting to connect to a device that cannot automatically change the SMB protocol version, or when there is a problem in the connection with another device due to different versions.
Page 764 SYSTEM SETTINGS►SYSTEM SETTINGS Timeout Enter a timeout. The default setting is 20 seconds. This value is used for connection to the SMTP server and for data transmission according to the e-mail system specifications. Sender Name Enter a maximum of 20 full-width/half-width characters for the sender name. Sender Address Enter a maximum of 64 half-width characters for the sender address.
Page 765 SYSTEM SETTINGS►SYSTEM SETTINGS Port Number Enter a port number. The default setting is port 123. Timeout Enter a timeout. The default setting is 5 seconds. Synchronous Interval Enter an interval to synchronize to the SNTP server. Synchronize Upon Start To establish synchronization during machine startup, set to Synchronize Now When tapped, the machine is synchronized with the SNTP server time.
Page 766 SYSTEM SETTINGS►SYSTEM SETTINGS WINS WINS Settings Primary Server Enter the IP address of primary WINS server. Secondary Server Enter the IP address of secondary WINS server. Scope ID Enter the scope ID. Print Port Settings Enter a profile expiring date. LPD Settings Set this option to use LPD.
Page 767: Device Name
SYSTEM SETTINGS►SYSTEM SETTINGS Always Retain Prints The retention print function can be enabled in Google Cloud Print. When this setting is enabled, Google Cloud Print jobs are saved in the "Main Folder" of the document filing function of the machine. When this setting is disabled, the machine starts printing immediately after it receives a Google Cloud Print job.
Page 768 SYSTEM SETTINGS►SYSTEM SETTINGS AirPrint Settings AirPrint (Print), AirPrint (Scan), AirPrint (Fax Send) Select these settings to use the AirPrint functions. mDNS Enable or disable mDNS. When mDNS is disabled, the machine will not appear in the list of printers when AirPrint is used to print.
Page 769 SYSTEM SETTINGS►SYSTEM SETTINGS E-mail Connect Settings Exchange Use Exchange Online To connect to Exchange Online, set this to Hostname Enter the host name (FQDN) of the Exchange server. Gmail Gmail To enable Gmail, select using the Enable/Disable pull-down. LDAP Settings The following explains the LDAP settings.
Page 770 SYSTEM SETTINGS►SYSTEM SETTINGS Settings Setup Items Setting Name Enter the address book name. Enters the search defaults to search for a specific area of the LDAP directory information tree. Search Root Example: o = ABC, ou = NY, cn = Everyone Entries must be separated from each other by semicolons or commas.
Page 771: Domain Name
SYSTEM SETTINGS►SYSTEM SETTINGS Active Directory Settings Domain Name Enter the domain name. Search Attribute: Set the lookup attribute. The default setting is cn. Linkage with User Control Function Pages Limit Group Enter to set a page limit group. The default setting is pagelimit. Authority Group Enter to set an authority group.
Page 772: Current Setting
3) When using an IP address, you can use a wildcard (*) at the end of the address. (Example: "10*" (equivalent to 100.nnn.nnn.nnn to 109.nnn.nnn.nnn) If the Sharp OSA application using "HTML Browser 3.5" is set to an exception address, rule (3) cannot be used.
Page 773 SYSTEM SETTINGS►SYSTEM SETTINGS Initialize Wireless Settings Click the [Initialize] button. The settings for SSID, Security Type, Encry., and Security Key are initialized. Wireless Setting screen (Access Point Mode) If the [Setup] button is clicked while [Connection Type] is set to [Wired+Wireless (Access Point Mode)] or [Wired Only], the Wireless Settings (Access Point Mode) screen is displayed.
Page 774 SYSTEM SETTINGS►SYSTEM SETTINGS SSID Enter an SSID using up to 32 characters. Security Type Select a security type. Encry. Select an encryption type. Security Key Enter a security key. Security Type Security Key • WEP • WPA/WPA2-mixed Personal WEP64bit: 5 characters or 10-digit hexadecimal number •...
Page 775 SYSTEM SETTINGS►SYSTEM SETTINGS Security Type Select a security type. Encry. Select an encryption type. Security Key Enter a security key. Security Type Security Key • WEP WEP64bit: 5 characters or 10-digit hexadecimal number • WPA/WPA2-mixed WEP128bit: 13 characters or 26-digit hexadecimal number Personal WPA/WPA2: 8 to 63 characters or 64-digit hexadecimal number •...
Page 776: Change Password
• LDAP • NBT/WINS • SMTP • LDAP-SSL • SMB/WINS • BMLinkS • SNTP • WSD • mDNS • Print Release • Sharp OSA (Expansion Platform) • Data Backup (Send) • Print Release • HTTP • HTTPS • XMPP 7-150...
Page 777: Ssl Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Filter Setting You can set the filter by an IP or MAC address to prevent an unauthorized access to the machine via a network. Set the IP or MAC address filter and tap the [Store] key. IP Address Filter Settings This option sets an IP address.
Page 778 SYSTEM SETTINGS►SYSTEM SETTINGS Country/Region (Required) Enter the country code. Key Length of Certificate Enter the key length of the certificate. Certificate Signing Request (CSR) When you create a certificate signing request (CSR) with [Make of Certificate Signing Request(CSR)], the content of the certificate signing request (CSR) appears.
Page 779 SYSTEM SETTINGS►SYSTEM SETTINGS IPsec Settings IPsec can be used for data transmission/reception on a network. When IPsec is used, data can be sent and received safely without the need to configure settings for IP packet encryption in a Web browser or other higher-level application. When enabling this settings, take the following notes.
Page 780 SYSTEM SETTINGS►SYSTEM SETTINGS Select to use AH authentication. Allow Communication not using AH Specify whether or not communication that does not use AH is allowed. IEEE802.1X Setting IEEE802.1X can be used to authenticate a user to allow use of the machine. IEEE802.1X protocol defines port-based authentication for both wired and wireless networks.
Page 781 SYSTEM SETTINGS►SYSTEM SETTINGS State/Province Enter the state or province. Country/Region (Required) Enter the country code. Key Length of Certificate Enter the key length of the certificate. Certificate Signing Request (CSR) When you create a certificate signing request (CSR) with [Make of Certificate Signing Request(CSR)], the content of the certificate signing request (CSR) appears.
Page 782 SYSTEM SETTINGS►SYSTEM SETTINGS Hidden Pattern Print Setting Select Hidden Pattern Print Setting. The hidden pattern print function is effective at preventing unauthorized copying as the specified text emerges in the background on output sheets. Initial Status Settings Default Settings Item Settings Hidden Pattern Print Setting A pattern print can be printed with this settings.
Page 783 SYSTEM SETTINGS►SYSTEM SETTINGS Contrast Set a character contrast. The black, magenta, and cyan can be set in any of 9 levels. Custom Text Registration Stores the user-created print characters. Up to 30 characters can be stored. Tracking Information Print Prints the tracking information at the top or bottom of output pages when copy or print job is executed. Item Settings Tracking Information Print Setting...
Page 784: Mode Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Energy Save Eco Setting The machine's power consumption can be reduced by Eco Mode setting. Although each function setting can be changed separately, the machine has the "Custom" and "Eco Mode" to allow simultaneous changing of settings. Eco Recommendation Function Display You can display eco-recommended functions such as two-sided printing and N-Up during copying, document filing print, and direct print.
Page 785: Preheat Mode Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Preheat Mode Setting Set the number of minutes until preheat mode activates. Set a number from 1 to 120 in increments of 1 minute. Preheat Mode will activate when the set duration of time elapses after printing ends and no further operations are performed.
Page 786 SYSTEM SETTINGS►SYSTEM SETTINGS Change transition time by time of day. This function controls the transition to Auto Power Shut-Off mode optimally for each time period by analyzing the use of the machine based on job logs obtained during a 4-week period. When this setting is enabled, the [Fix transition time.] option is disabled.
Page 787: Sleep Mode Power Level
• Copy • Image Send • Document Filing • System Settings • Sharp OSA • Manual Finishing Energy Saving Pattern List This function analyzes machine usage and controls entry into auto power shutoff mode based on frequency of use. If you want to manage machine power by using an energy saving pattern list, select [Manual] in [System Settings] - [Eco Setting] - [Change transition time by time of day.], and select an Automatic Update Pattern from the pull-down list or one...
Page 788 SYSTEM SETTINGS►SYSTEM SETTINGS Specific Date Operation Settings You can configure a day on which you have high-output printing or want to perform a special operation as the "specific date" and set a specific energy saving pattern only for that specific date. The specific date operation is performed on the day configured as the specific date regardless of the setting on Auto Power-Off transition time (enabled or disabled).
Page 789: Toner Save Mode
SYSTEM SETTINGS►SYSTEM SETTINGS Power ON/OFF Schedule Setting The machine operator panel can be turned On or Off at a preset time. Up to three (3) patterns can be set. The "Setting 1", "Setting 2" and "Setting 3" are executed in this sequence if set at the same day of week or at the same clock time. •...
Page 790: Job Log
SYSTEM SETTINGS►SYSTEM SETTINGS System Control Job Log Job Log Operation Deletes or stores log of a job executed on the machine. Set the number of jobs for [The Number of Job Log to Notify by E-mail] and click [Store]. Tap the [Delete] key to delete the job log. You can save the job log by selecting the [Job Log] in Setting mode (Web version).
Page 791: Device Cloning
SYSTEM SETTINGS►SYSTEM SETTINGS Device Cloning Saves the machine setting information in XML format and copies the information to another machine. This function saves you the trouble of repeatedly configuring the same settings in multiple machines. To use the machine to manipulate a file, first insert the USB memory device in the machine. If you need to select settings on the Web page, use your computer to manipulate the file.
Page 792: Store Current Configuration
SYSTEM SETTINGS►SYSTEM SETTINGS Storing/Calling of System Settings You can reset the current Setting mode settings to the previously stored settings or to the factory default settings. Store Current Configuration Stores the currently configured Setting mode in the machine memory. The stored settings will be retained even if the [Power] button is turned off. To retrieve the stored settings, use "Restore Configuration"...
Page 793 SYSTEM SETTINGS►SYSTEM SETTINGS E-mail Alert and Status Status Message Selects the Standard E-mail Status function or Advanced E-mail Status function settings. The E-mail Status function can periodically transmit the machine status information to the stored address. Standard Sets the E-mail status address list 1, E-mail status address list 2, and E-mail status dealer address list separately. Item Description Enter the destination e-mail address for transmission of machine status information.
Page 794 SYSTEM SETTINGS►SYSTEM SETTINGS Image Quality Adjustment Fusing Cleaning Mode in [Collective Adjustment], all Common Functions, and removal of a toner cartridge can only be executed in setting mode on the machine. Collective Adjustment Various devices mounted on the machine can be set. Fusing Cleaning Mode Use this function to clean the machine's fusing unit when dots or other dirt appear on the printed side of the paper.
Page 795 Copy Image Quality Quick Image Quality Adjustment You can easily perform copy quality adjustment in the default state. You can change the default setting ([2]) to [1 (Smooth)] or [3 (Sharp)]. Gray Balance You can adjust the gradation, and density of copies.
Page 796: Rgb Adjust
Scan Image Quality RGB Adjust Set the color tone (RGB) for scanning. Sharpness Use this setting to obtain a sharp image when scanning an original. Contrast You can adjust the contrast of scanned images. Common Functions Auto Gray Calibration (for Copy)
Page 797 SYSTEM SETTINGS►SYSTEM SETTINGS Initial Installation Settings This groups together the items that were set initially when the machine was installed. The initial installation setting items are the same as the regular setting items that have the same name. For information on a setting item, see the explanation of the regular item.
Page 798 SYSTEM SETTINGS►SETTING MODE FOR FAX SETTING MODE FOR FAX The following lists the Setting mode for fax and factory default settings. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. System Settings U: General user;...
Page 799 SYSTEM SETTINGS►SETTING MODE FOR FAX Setup Items Factory default setting - Confidential Reception Print Out Notice Page • Activity Report Print Select Setting - Auto Print at Memory Full Disabled - Print Daily at Designated Time Disabled • ECM Enabled •...
Page 800 SYSTEM SETTINGS►SETTING MODE FOR FAX Setup Items Factory default setting  Polling Setting • Set Fax Polling Security Enabled  F-Code Memory Box – ● Fax Data Receive/Forward (Manual) (page 7-181)  Fax Settings  Receive Settings Auto Reception  Multiple Set Print Disabled ...
Page 801: Remote Reception Number Setting
SYSTEM SETTINGS►SETTING MODE FOR FAX Speaker Settings Use these settings to set the sound heard from the speaker for the Speaker, Ringer Volume, Line Monitor, Fax Receive Complete Signal, Fax Send Complete Signal, and Fax Communication Error Signal. For the Fax Receive Complete Signal, the Fax Send Complete Signal, and the Fax Communication Error Signal, the Tone Pattern and Transmission Complete Sound Time Setting can be selected in addition to the volume.
Page 802: Distinctive Ring Detection
SYSTEM SETTINGS►SETTING MODE FOR FAX Activity Report Print Select Setting You can set the machine to periodically print the activity report that is stored in memory. The Image Sending Activity Report can be set to print each time the number of transactions reaches 200, or at a specified time (once a day only).
Page 803: Recall In Case Of Line Busy
SYSTEM SETTINGS►SETTING MODE FOR FAX Date/Own Number Print Position Setting This setting determines the position of the date and sender information printed at the top of faxes by the receiving machine. To have the information printed outside the transmitted document image, tap the [Outside the Original Image] key.
Page 804: Print Style Setting
SYSTEM SETTINGS►SETTING MODE FOR FAX Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender's name and address, the received image is slightly larger than the standard size. This setting is used to automatically reduce the image to fit the standard size. •...
Page 805 SYSTEM SETTINGS►SETTING MODE FOR FAX Allow/Reject Number Setting Use this setting to specify whether reception from a stored number is to be allowed or rejected. Item Settings Rejected Reject reception from the stored number. Allow Reception Allow reception from the stored number. Even if numbers have been stored, disregard the numbers and allow reception from all All Invalid numbers.
Page 806: Editing And Deleting A Memory Box
• [ ] and [#] cannot be used in a sub-address. • A passcode can be omitted. • Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your dealer or nearest SHARP Service Department. 7-180...
Page 807 SYSTEM SETTINGS►SETTING MODE FOR FAX Fax Data Receive/Forward (Manual) This section explains settings for fax reception and forwarding. Fax Settings Item Settings Set the fax reception method. Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception. •...
Page 808: License Information
The copyrights for the software components and various relevant documents included with this product that were developed or written by SHARP are owned by SHARP and are protected by the Copyright Act, international treaties, and other relevant laws. This product also makes use of freely distributed software and software components whose copyrights are held by third parties.
Page 809 Copyright (c) 1995 - 2008 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. All rights reserved. Export of this software from the United States of America may require a specific license from the United States Government. It is the responsibility of any person or organization contemplating export to obtain such a license before exporting.
Page 810 THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 811 The licence and distribution terms for any publically available version orderivative of this code cannot be changed. i.e. this code cannot simply becopied and put under another distribution licence [including the GNU Public Licence.] D3DES License --------------- Copyright (c) 1988,1989,1990,1991,1992 by Richard Outerbridge. (GEnie : OUTER; CIS : [71755,204]) Graven Imagery, 1992.
Page 812 Finally, any free program is threatened constantly by software patents. We wish to avoid the danger that redistributors of a free program will individually obtain patent licenses, in effect making the program proprietary. To prevent this, we have made it clear that any patent must be licensed for everyone's free use or not licensed at all. The precise terms and conditions for copying, distribution and modification follow.
Page 813 sections as part of a whole which is a work based on the Program, the distribution of the whole must be on the terms of this License, whose permissions for other licensees extend to the entire whole, and thus to each and every part regardless of who wrote it.
Page 814 may not impose any further restrictions on the recipients' exercise of the rights granted herein. You are not responsible for enforcing compliance by third parties to this License. 7. If, as a consequence of a court judgment or allegation of patent infringement or for any other reason (not limited to patent issues), conditions are imposed on you (whether by court order, agreement or otherwise) that contradict the conditions of this License, they do not excuse you from the conditions of this License.
Page 815 THE QUALITY AND PERFORMANCE OF THE PROGRAM IS WITH YOU. SHOULD THE PROGRAM PROVE DEFECTIVE, YOU ASSUME THE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. 12. IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMITTED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GENERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM...
Page 816: Gnu Lesser General Public License
You should also get your employer (if you work as a programmer) or your school, if any, to sign a "copyright disclaimer" for the program, if necessary. Here is a sample; alter the names: Yoyodyne, Inc., hereby disclaims all copyright interest in the program `Gnomovision' (which makes passes at compilers) written by James Hacker.
Page 817 library, you must provide complete object files to the recipients, so that they can relink them with the library after making changes to the library and recompiling it. And you must show them these terms so they know their rights. We protect your rights with a two-step method: (1) we copyright the library, and (2) we offer you this license, which gives you legal permission to copy, distribute and/or modify the library.
Page 818 The precise terms and conditions for copying, distribution and modification follow. Pay close attention to the difference between a "work based on the library" and a "work that uses the library". The former contains code derived from the library, whereas the latter must be combined with the library in order to run. GNU LESSER GENERAL PUBLIC LICENSE TERMS AND CONDITIONS FOR COPYING, DISTRIBUTION AND MODIFICATION 0.
Page 819 c) You must cause the whole of the work to be licensed at no charge to all third parties under the terms of this License. d) If a facility in the modified Library refers to a function or a table of data to be supplied by an application program that uses the facility, other than as an argument passed when the facility is invoked, then you must make a good faith effort to ensure that, in the event an application does not supply such function or table, the facility still operates, and performs whatever part of its purpose remains meaningful.
Page 820 However, linking a "work that uses the Library" with the Library creates an executable that is a derivative of the Library (because it contains portions of the Library), rather than a "work that uses the library". The executable is therefore covered by this License.
Page 821 For an executable, the required form of the "work that uses the Library" must include any data and utility programs needed for reproducing the executable from it. However, as a special exception, the materials to be distributed need not include anything that is normally distributed (in either source or binary form) with the major components (compiler, kernel, and so on) of the operating system on which the executable runs, unless that component itself accompanies the executable.
Page 822 If any portion of this section is held invalid or unenforceable under any particular circumstance, the balance of the section is intended to apply, and the section as a whole is intended to apply in other circumstances. It is not the purpose of this section to induce you to infringe any patents or other property right claims or to contest validity of any such claims;...
Page 823 YOU OR THIRD PARTIES OR A FAILURE OF THE LIBRARY TO OPERATE WITH ANY OTHER SOFTWARE), EVEN IF SUCH HOLDER OR OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. END OF TERMS AND CONDITIONS How to Apply These Terms to Your New Libraries If you develop a new library, and you want it to be of the greatest possible use to the public, we recommend making it free software that everyone can redistribute and change.
Page 824 GNU GENERAL PUBLIC LICENSE Version 3, 29 June 2007 Copyright (C) 2007 Free Software Foundation, Inc. <http://fsf.org/> Everyone is permitted to copy and distribute verbatim copies of this license document, but changing it is not allowed. Preamble The GNU General Public License is a free, copyleft license for software and other kinds of works. The licenses for most software and other practical works are designed to take away your freedom to share and change the works.
Page 825 "This License" refers to version 3 of the GNU General Public License. "Copyright" also means copyright-like laws that apply to other kinds of works, such as semiconductor masks. "The Program" refers to any copyrightable work licensed under this License. Each licensee is addressed as "you". "Licensees"...
Page 826 The Corresponding Source for a work in source code form is that same work. 2. Basic Permissions. All rights granted under this License are granted for the term of copyright on the Program, and are irrevocable provided the stated conditions are met. This License explicitly affirms your unlimited permission to run the unmodified Program. The output from running a covered work is covered by this License only if the output, given its content, constitutes a covered work.
Page 827 d) If the work has interactive user interfaces, each must display Appropriate Legal Notices; however, if the Program has interactive interfaces that do not display Appropriate Legal Notices, your work need not make them do so. A compilation of a covered work with other separate and independent works, which are not by their nature extensions of the covered work, and which are not combined with it such as to form a larger program, in or on a volume of a storage or distribution medium, is called an "aggregate"...
Page 828 Corresponding Source. The information must suffice to ensure that the continued functioning of the modified object code is in no case prevented or interfered with solely because modification has been made. If you convey an object code work under this section in, or with, or specifically for use in, a User Product, and the conveying occurs as part of a transaction in which the right of possession and use of the User Product is transferred to the recipient in perpetuity or for a fixed term (regardless of how the transaction is characterized), the Corresponding Source conveyed under this section must be accompanied by the Installation Information.
Page 829 relicensing or conveying under this License, you may add to a covered work material governed by the terms of that license document, provided that the further restriction does not survive such relicensing or conveying. If you add terms to a covered work in accord with this section, you must place, in the relevant source files, a statement of the additional terms that apply to those files, or a notice indicating where to find the applicable terms.
Page 830 A "contributor" is a copyright holder who authorizes use under this License of the Program or a work on which the Program is based. The work thus licensed is called the contributor's "contributor version". A contributor's "essential patent claims" are all patent claims owned or controlled by the contributor, whether already acquired or hereafter acquired, that would be infringed by some manner, permitted by this License, of making, using, or selling its contributor version, but do not include claims that would be infringed only as a consequence of further modification of the contributor version.
Page 831 Notwithstanding any other provision of this License, you have permission to link or combine any covered work with a work licensed under version 3 of the GNU Affero General Public License into a single combined work, and to convey the resulting work.
Page 832 END OF TERMS AND CONDITIONS How to Apply These Terms to Your New Programs If you develop a new program, and you want it to be of the greatest possible use to the public, the best way to achieve this is to make it free software which everyone can redistribute and change under these terms. To do so, attach the following notices to the program.
Page 833 ---------------------------------------------------------------------------libtiff--------------------------------------------------------------------------- Copyright (c) 1988-1997 Sam Leffler Copyright (c) 1991-1997 Silicon Graphics, Inc. Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.
Page 834: Software License
SHARP copyright notice, the copyright notice of SHARP’s Licensors and any other proprietary legends of SHARP and/or its Licensors that were on the original copy of the Software. You may also transfer all your license rights in the Software, the backup copy of the Software, the related documentation and a copy of this License to another party, provided the other party reads and agrees to the terms and conditions of this License.
Page 835 The entire liability of SHARP and/or its Licensors and your exclusive remedy will be replacement of the disk which fails to meet the limited warranty provided by this Clause 6. A disk will be replaced when it is returned to SHARP or a SHARP authorized representative with a copy of the receipt.
Page 836 2017L-US1...

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Mx-b455w

Sharp MX-B355W User Manual

Before Using the Machine

Part Names and Function

Turning on the Power

Touch Panel

Eco

User Authentication

Billing Code

Cloud Link

Airprint

Easily Connect with an NFC-Compatible Mobile Device (EASY CONNECT)

Remote Operation of the Machine

Universal Design in the Machine

Items Recorded in the Job Log

Loading Paper

Important Points about Paper

Tray 1 - 4

Loading Paper into the Bypass Tray

How to Place the Original

Selecting a Procedure for Placing the Original Depending on the Type and Status of the Original

Automatic Document Feeder

Document Glass

Stopping/Deleting a Job, Priority Processing and Checking the Status

Types of Job Status Screens

Stopping/Deleting a Job in Progress or Reserved

Priority Processing of a Reserved Job

Checking a Reserved Job or the Job in Progress

Checking Completed Jobs

Reading the Job List

Address Book

Address Book Screen

Storing Addresses through Direct Entry

Storing Addresses through Global Address Search

Storing Addresses from Fax or Image Send Logs

Storing Groups

Editing/Deleting Addresses in Address Book

Setting the Scope for Publicizing Contacts and Groups

Deleting the Transmission History

Peripheral Devices

Inner Finisher

Sharp OSA

Removing Misfeeds

Maintenance

Regular Maintenance

Replacement of Toner Cartridge

Character Entry

Names and Functions of Soft Keyboard Keys

Icons Copier

Before Using the Machine as a

Copier

Selecting Copy Mode

Copying Sequence

Copy Preview

Checking the Original Size

Selecting the Paper Tray for Copying

Basic Procedure for Making Copies

Copying

Automatic 2-Sided Copying

Changing the Exposure and Original Image Type

Enlarge/Reduce

Selecting the Orientation and Size of the Original

Storing Frequently Used Original Sizes

Making Copies Using the Bypass Tray

Output

Batch Copy Functions

Other Functions

Output and Layout Editing Functions

Paper, and Time Saving Functions

Security Reinforcement Functions

Output Position and Margin Adjustment Functions

Scanning Functions

Text and Image Addition Functions

Functions for Specific Uses

Output and Density Adjustment Functions

Convenient Copy Functions

Interrupt Copy

Send Data While Copying

Copy Jobs

Programs

Printer