Page 1 OPERATION GUIDE Search based on Search based on Search using the Search using the what you want to do what you want to do table of contents table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX...
Page 2 MAKE A COPY Conserve Reduce copy Make a copy of this Make a copy on mistakes type of original this type of paper Add the date or Assemble output page numbers into a pamphlet Other convenient functions...
Page 3 Conserve Copy multiple pages on Copy on both sides of the one side of one sheet of paper paper Copy on the front and back of a card...
Page 4 Reduce copy mistakes Print one set of copies for proofing...
Page 5 Make a copy of this type of original More original pages than Mixed-size originals can be loaded at once Bulky original (shadows appear at edges)
Page 6 Make a copy on this type of paper Envelopes and other Transparency film special media...
Page 7 Add the date or page numbers Add the date Add a stamp Add the page number Add text...
Page 8 Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching...
Page 9 Other convenient functions Functions used for specific purposes Make a copy of arranged photos Make a mirror-image copy Copy onto the centre of the paper Convenient functions Give priority to a copy job Check the status of a reserved job Copy a thin original...
Page 10 PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions...
Page 11 Conserve Print on both sides of the Print multiple pages on one paper side of the paper...
Page 12 Print without a computer F T P Print a file on an FTP Print a file in a USB memory device Print a file in a network Print a file stored in the folder machine...
Page 13 Print attractive output Print matching the size of Adjust the brightness and the paper contrast Bring out faint text and Select the print mode lines Adjust the line widths of CAD data.
Page 14 Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for Print specific pages on the punching front side of the paper...
Page 15 Print on this type of paper Envelopes Transparency film Print specific pages on Rotate the image 180 different paper degrees...
Page 16 Add text or an image Add a watermark to print Overlay an image on the data print data Overlay a fixed form on the print data...
Page 17 Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job...
Page 18 SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions...
Page 19 Conserve Send when the rate is Check received data before lowest printing Relay a transmission through a branch office...
Page 20 Send this type of document Bulky original (shadows More original pages than appear at edges) can be loaded at once ID card or other card Original printed on both sides...
Page 21 Prevent transmission to the wrong destination Check the destination once Check the result of more before sending transmission Check the log of previous transmissions...
Page 22 Send a clear document Adjust the exposure Adjust the image quality Specify the size before Send without shadows at sending the edges...
Page 23 Save trouble Store frequently used Send to multiple settings destinations X X X X - 6 7 8 9 X X X X - 6 7 8 9 X X X X - 9 8 7 4 X X X X - 9 8 7 4 View the transmission log Easily specify an address X X X X - 4 5 6 7...
Page 24 Security is important Check the destination once Send confidentially more before sending Initiate reception of a Print protected reception document from a sending data machine Send a document at the other machine's request...
Page 25 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone...
Page 26 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions...
Page 27 Send a clear image Adjust the contrast or Adjust the resolution image quality before sending Send without shadows at Suppress the background of the edges a transmitted document...
Page 28 Send this type of document Bulky original (shadows More original pages than appear at edges) can be loaded at once Original with background Original printed on both sides...
Page 29 Prevent transmission to the wrong destination Check the result of Check the log of previous transmission transmissions...
Page 30 Send a smaller file Send at low resolution Compress a file before sending Reduce an image before Send an image in black & sending white ID or other card...
Page 31 Save trouble Store frequently used Send to multiple settings destinations a a a @ a a . a a . c a a a @ a a . a a . c o b b b @ b b . b b . b b b @ b b .
Page 32 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode...
Page 33 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files...
Page 34 Search for a file Search for a file using a Search by checking the keyword contents of files...
Page 35 Organize my files Delete a file Delete all files Periodically delete files Change the folder...
Page 36 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
Page 37 HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) Return to top page button Adobe Reader Help button If an operation does not proceed as expected, click this Opens Adobe Reader Help.
Page 38 MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide"...
Page 39 • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 40: Table Of Contents
• [POWER SAVE] KEY ....1-15 SHARP OSA ......1-42 USER AUTHENTICATION .
Page 41: Part Names And Functions
BEFORE USING THE MACHINE BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR When a finisher is installed Automatic document feeder Main power switch This is used to power on the machine.
Page 42 BEFORE USING THE MACHINE (10) (11) Tray 1 (11) USB connector (A type) This holds paper. Supports USB 2.0 (Hi-Speed). ☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-29) This is used to connect a USB device such as USB memory to the machine.
Page 43: Interior
BEFORE USING THE MACHINE INTERIOR (12) (13) (14) (15) (16) (17) Toner collection container removed and main charger cover open (18) (19) (20) (21) (22) (12) Developer cartridge (17) Paper reversing section This contains the developer that is necessary to transfer This is used when 2-sided printing is performed.
Page 44: Automatic Document Feeder And Document Glass
BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (4) (5) Paper feed roller Scanning area This roller rotates to automatically feed the original. Originals placed in the document feeder tray are scanned here. Document feeding area cover ☞ Maintenance &...
Page 45: Side And Back
BEFORE USING THE MACHINE SIDE AND BACK USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service technician.
Page 46: Operation Panel
BEFORE USING THE MACHINE OPERATION PANEL JOB STATUS SYSTEM SETTINGS READY PRINT DATA LINE IMAGE SEND DATA LOGOUT HOME Touch panel Numeric keys Messages and keys appear in the touch panel display. These are used to enter the number of copies, fax Touch the displayed keys to perform a variety of numbers, and other numerical values.
Page 47 BEFORE USING THE MACHINE JOB STATUS SYSTEM SETTINGS READY PRINT DATA LINE IMAGE SEND DATA LOGOUT HOME (10) (11) (12) (13) (14) (15) (16) [START] key (13) [STOP] key ( Press this key to copy or scan an original in black and Press this key to stop a copy job or scanning of an white.
Page 48 BEFORE USING THE MACHINE TOUCH PANEL This section explains how to use the touch panel. • To enter text, see "ENTERING TEXT" (page 1-45). • For information on the screens and procedures for using the system settings, see "Common Operation Methods"...
Page 49 BEFORE USING THE MACHINE Example 4 Function Review Special Modes Shift:Right Margin Shift 2-Sided Copy Front:10mm/Back:10mm Plain Erase Edge:10mm Output Exposure Auto File Quick File Copy Ratio Original Paper Select 100% Auto Plain When at least one special mode is selected, the key can be touched to display a list of the key appears in the base screen.
Page 50: Status Display
BEFORE USING THE MACHINE STATUS DISPLAY When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below. Example: Basic screen of copy mode Copies in progress from tray 1. Job Status Job Status Interrupt...
Page 51: System Bar
BEFORE USING THE MACHINE SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. MFP Status Special Modes 020/015 2-Sided Copy Copying Plain Output 020/015 Exposure Waiting Auto File...
Page 52 BEFORE USING THE MACHINE This icon appears when the data security kit is being used. The icon appears when the machine is communicating with an external application. Brightness adjustment key Touch this key to adjust the brightness of the touch panel.
Page 53: Turning The Power On And Off
BEFORE USING THE MACHINE TURNING THE POWER ON AND OFF The machine has two power switches. One is the main power switch on the left side of the machine, and the other is the [POWER] key ( ) on the upper right side of the operation panel. Main power switch [POWER] key When the main power switch is switched on, the main...
Page 54: Energy Save Functions
BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
Page 55: User Authentication
BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 56 BEFORE USING THE MACHINE Touch the [OK] key. User Authentication After the entered user number is authenticated, the user count screen will appear briefly. Usage status : used/remaining pages Black-white : 87,654,321/12,345,678 Admin Login When page limits have been set in "Pages Limit Group List" in the system settings (administrator), the number of pages remaining will appear.
Page 57: Authentication By Login Name / Password
BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. User Authentication Login Name User Name Password...
Page 58 BEFORE USING THE MACHINE Touch the [Password] key. User Authentication A text entry screen for entering the password will appear. Enter your password that is stored in "User List" in the system Login Name settings (administrator). User Name User 0001 Password If you are logging in to a LDAP server, enter the password that Auth to:...
Page 59 BEFORE USING THE MACHINE Touch the [OK] key. User Authentication After the entered login name and password are authenticated, the user count screen will appear briefly. Login Name User Name User 0001 Usage status : used/remaining pages Password Black-white : 87,654,321/12,345,678 Auth to: Login Locally (Different items will appear in the screen when LDAP...
Page 60: Home Screen
Mode select keys User name Use these keys to switch between copy, image send, This shows the name of the logged in user. document filing, and Sharp OSA modes. The user name appears when user authentication is Title enabled on the machine.
Page 61: Remote Operation Of The Machine
BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine.
Page 62: Items Recorded In The Job Log
BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The items recorded in the Job Log can be viewed by saving the file using "Job Log" - "Save/Delete Job log" in the Web page.
Page 63 BEFORE USING THE MACHINE Item name Description Print Job Related Item Output The output mode of a printed job. Staple The status of stapling. Staple Count The staple count. Printer Tone The tone used for a print job. Image Send Related Item Direct Address Address of an image send job.
Page 64 BEFORE USING THE MACHINE Item name Description Machine Item Model Name Indicates the model name of the machine. Unit Serial Number Indicates the serial number of the machine. Name Indicates the name of the machine that is set in the Web pages. Machine Location Indicates the installation location of the machine that is set in the Web pages.
Page 65: Loading Paper
• SHARP standard plain paper (80 g/m (21 lbs.)). For paper specifications, see the specifications in the Maintenance & Safety Guide. • Plain paper other than SHARP standard paper (60 g/m to 105 g/m (16 lbs. to 28 lbs.)) Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.
Page 66 BEFORE USING THE MACHINE Types of paper that can be used in each tray The following types of paper can be loaded in each tray. " " in the table indicates "cannot be used". – Tray 1/Tray 2/Tray 3/Tray 4 Bypass tray Plain paper Permitted...
Page 67 • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.
Page 68: Tray Settings For Tray 1 To 4
BEFORE USING THE MACHINE TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size A5 to A4 (5-1/2" x 8-1/2" to size 8-1/2" x 14") can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size B5 to A4 (7-1/4"...
Page 69 BEFORE USING THE MACHINE Insert the paper into the tray. Load the paper with the print side face up. The stack must not be higher than the indicator line (maximum of 500 sheets). Indicator line • If paper is loaded higher than the line, paper misfeeds may occur. •...
Page 70: Loading Paper In The Bypass Tray
BEFORE USING THE MACHINE LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Open the bypass tray.
Page 71: Important Points When Using The Bypass Tray
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 72 BEFORE USING THE MACHINE Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. When loading envelopes, load one envelope at a time.
Page 73: Originals
BEFORE USING THE MACHINE ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Maximum original size...
Page 74 BEFORE USING THE MACHINE Make sure an original does not remain on the document glass. Open the automatic document feeder, make sure that an original is not on the document glass, and then gently close the automatic document feeder. When closing the automatic document feeder, take care that your fingers do not become pinched. Adjust the original guides to the size of the originals.
Page 75: Placing The Original On The Document Glass
BEFORE USING THE MACHINE PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes When the original is a non-standard size, see the Maximum original size appropriate explanation below for the mode you are using.
Page 76 BEFORE USING THE MACHINE Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. (1) Slightly lift the left and right sides of the automatic document feeder. The automatic document feeder will rise. (2) Slowly close the automatic document feeder.
Page 77: Peripheral Devices
PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
Page 78 BEFORE USING THE MACHINE Product name Product number Description Sharpdesk 1 licence kit MX-USX1 This software enables integrated management of documents and computer files. Sharpdesk 5 licence kit MX-USX5 Sharpdesk 10 licence kit MX-US10 Sharpdesk 50 licence kit MX-US50 Sharpdesk 100 licence kit MX-USA0 Some options may not be available in some countries and regions.
Page 79: Finisher
BEFORE USING THE MACHINE FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. PART NAMES The following parts can be accessed when the finisher is open. Output tray Front cover Stapled and offset output is delivered to this tray.
Page 80: Business Card Feeder
BEFORE USING THE MACHINE BUSINESS CARD FEEDER This feeder attaches to the automatic document feeder and is used to automatically scan business cards. Open the original guide to the maximum width. Place the business card feeder on the document feeder tray. (1) Place the business card feeder in the centre of the document feeder tray.
Page 81: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application.
Page 82: External Account Module (Mx-Amx3)
The two modes for using an external account application operate as explained below. External authentication mode When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen.
Page 83 OFF" (page 1-14). External count mode When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed.
Page 84: Entering Text
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Description This key changes the text entry screen from the lower case screen to the upper case screen. The upper Caps case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters.
Page 85 BEFORE USING THE MACHINE Description Shows explanations of each key. Help Use this key to enter a previously stored text string such as ".com". .com .net .org Text strings are stored in "Soft Keyboard Template Setting" in "Operation Setting" in the "System Settings" .biz .info http: on the Web page.
Page 86 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. OUTPUT ....... . . 2-32 BEFORE USING THE MACHINE AS A •...
Page 87 COPIER [Image Edit] KEY ......2-72 • REPEATING PHOTOS ON A COPY (Photo Repeat) ......2-73 •...
Page 88: Before Using The Machine As Acopier
COPIER BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 89 COPIER Paper size display (13) Customized keys This shows the size of paper loaded in each tray. The keys that appear here can be changed to show For the bypass tray, the paper type appears above the settings or functions that you prefer. The following keys paper size.
Page 90 COPIER Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 91: Copying Sequence
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original.
Page 92 COPIER Output settings Select copy output settings. Output The main settings are as follows: ☞ • Sort mode Sort mode (page 2-33) ☞ • Group mode Group mode (page 2-33) Offset ☞ • Offset mode Offset function (page 2-33) • Staple sort mode ☞...
Page 93: Originals
COPIER • When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞...
Page 94: Paper Trays
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Touch the [Paper Select] key.
Page 95: Basic Procedure For Making Copies
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES (1-sided copies of 1-sided originals) This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder.
Page 96 COPIER Specify the original size. (1) Touch the appropriate original size key. Original (2) Touch the [OK] key. 216x330 216x340 Inch 216x343 Size Input Custom Size None When placing an AB (inch) size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES"...
Page 97: Using The Document Glass To Make Copies (1-Sided Copy Of A 1-Sided Original)
COPIER USING THE DOCUMENT GLASS TO MAKE COPIES (1-sided copy of a 1-sided original) To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
Page 98 COPIER Specify the original size. (1) Touch the appropriate original size key. Original (2) Touch the [OK] key. 216x330 216x340 Inch 216x343 Size Input Custom Size None When placing an AB (inch) size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES"...
Page 99 COPIER Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. Read-End To cancel scanning of the original and copying... Press the [STOP] key ( 2-14 Contents...
Page 100: Automatic 2-Sided Copying
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Originals Originals Copies Copies Automatic 2-sided copying of 1-sided Automatic 2-sided copying of 2-sided 1-sided copying of 2-sided originals originals originals Place the originals face up in the document feeder tray with the edges Indicator line...
Page 101 COPIER Specify the original size. (1) Touch the appropriate original size key. Original (2) Touch the [OK] key. 216x330 216x340 Inch 216x343 Size Input Custom Size None When placing an AB (inch) size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES"...
Page 102 COPIER Check the paper to be used. Special Modes Make sure that the desired paper (tray) is selected. 2-Sided Copy Plain To change the paper (tray), touch the [Paper Select] key. ☞ Output PAPER TRAYS (page 2-9) Exposure Auto File Quick File Copy Ratio Original...
Page 103: Using The Document Glass To Make 2-Sided Copies
COPIER USING THE DOCUMENT GLASS TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder. Document glass scale mark Portrait original Align the top edge of the...
Page 104 COPIER Specify the original size. (1) Touch the appropriate original size key. Original (2) Touch the [OK] key. 216x330 216x340 Inch 216x343 Size Input Custom Size None When placing an AB (inch) size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES"...
Page 105 COPIER Check the paper to be used. Special Modes Make sure that the desired paper (tray) is selected. 2-Sided Copy Plain To change the paper (tray), touch the [Paper Select] key. ☞ Output PAPER TRAYS (page 2-9) Exposure Auto File Quick File Copy Ratio Original...
Page 106: Changing The Exposure And Original Image Type
COPIER CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
Page 107 COPIER Adjust the exposure level. Exposure Touch the key to make the copy darker. Auto Touch the key to make the copy lighter. Manual Original Image Type Text/ Text/Photo Text Prtd.Photo Printed Photo Photo Light Original Scan Resolution Guidelines for the exposure level when [Text] is selected: 1 to 2: Dark originals such as a newspaper Normal density originals 4 to 5: Originals written in pencil or light coloured text...
Page 108: Reduction/Enlargement/Zoom
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
Page 109: Manual Ratio Selection (Preset Ratios/Zoom)
COPIER MANUAL RATIO SELECTION (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of four (two) preset enlargement ratios or four (three) preset reduction ratios (maximum 200%, minimum 50%). In addition, the zoom keys can be used to select any ratio from 50% to 200% in increments of 1%. Set the ratio.
Page 110 COPIER Touch the [OK] key. Copy Ratio After touching the [OK] key, make sure that a paper size suitable for the ratio is selected. 115% Zoom 122% 141% 100% Auto Image XY Zoom When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 50% to 200%. To return the ratio to 100%...
Page 111: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 50% to 200% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
Page 112: Original Sizes
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE The original size is set in "Default original size setting" in the system settings (administrator), and the setting appears in the [Original] key. This section explains the procedure for specifying the setting when the original size is different from size shown in the [Original] key.
Page 113 COPIER Specifying a non-standard original size Touch the [Size Input] key. Original 216x330 216x340 Inch 216x343 Custom Size None Size Input Enter the original size. (1) Enter the X (horizontal) dimension of the Original original. Cancel Size Input Touch the X (width) numeric value display key to open a number entry screen.
Page 114: Storing Frequently Used Original Sizes
COPIER STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 12 special original sizes can be stored. Touch the [Original] key in the base screen of copy mode and then follow the steps below.
Page 115 COPIER Enter the original size. (1) Enter the X (horizontal) dimension of the Original original. Cancel Size Input Touch the X (width) numeric value display key to open a number entry screen. Enter the width of the original with (25~356) the numeric keys, and touch the [OK] key in the number (25~216) entry screen.
Page 116 COPIER Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Touch the [Custom Size] key. Original 216x330 216x340 Inch 216x343 None Size Input Custom Size Retrieve the desired stored original size.
Page 117: Output
COPIER OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, and staple sort. All explanations of the settings below assume that a finisher is installed.
Page 118: Output Modes
COPIER OUTPUT MODES This section explains the output modes. Sort mode Group mode This is used to sort (collate) output into sets. This function groups copies by page. Example: Sorting the output into 5 sets Example: Groups of 5 copies of each page Originals Output Originals...
Page 119 COPIER Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see "Original placement orientation"...
Page 120: Making Copies Using The Bypass
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed information on paper that can be loaded in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 121 COPIER Check the paper type setting for the Paper Select bypass tray. If you need to change the Paper Tray Bypass Tray setting, touch the paper type key. Plain If you do not need to change the paper size and type that Plain 2.
Page 122 COPIER Select the bypass tray. (1) Touch the paper size key of the bypass tray. Paper Select (2) Touch the [OK] key. Paper Tray Bypass Tray Plain Plain 2. A5 Plain 3. A4 Plain 4. A4 Plain Press the [START] key. Scanning begins.
Page 123: Special Modes
COPIER SPECIAL MODES This section explains Margin Shift, Erase, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the keys to move between the screens.
Page 124 COPIER Special modes menu (2nd screen) Special Modes Mixed Size Slow Scan Proof Copy Original Mode Business Card Scan [Proof Copy] key [Slow Scan Mode] key ☞ ☞ CHECKING COPIES BEFORE PRINTING (Proof COPYING THIN ORIGINALS (Slow Scan Mode) Copy) (page 2-80) (page 2-85) [Mixed Size Original] key...
Page 125 COPIER [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Special Modes Cancel Margin Shift Down Right Left Side 1 Side 2 (0~20) (0~20) (A) Enter the selected special mode settings and return to the base screen of copy mode.
Page 126: Adding Margins (Margin Shift)
COPIER ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left, up or down to adjust the margin. This is convenient when you wish to hole punch the copies. Shifting the image to the right so the copies can be bound at the left edge with a string Not using margin shift Using margin shift The punch holes cut off...
Page 127 COPIER Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 128: Erasing Peripheral Shadows (Erase)
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the erase Using the erase function function Shadows appear here Shadows appear on the...
Page 129 COPIER Select the erase settings. (1) Touch the desired erase mode. Special Modes Select one of the 2 positions. Cancel Erase Touch the [Side Erase] key to open the following screen. Edge Erase Edge Erase Side Erase Cancel (0~20) Erase Position for Original Side 2 Side Erase Left...
Page 130: Making Copies In Pamphlet Format (Pamphlet Copy)
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centreline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 131 COPIER Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Pamphlet Copy] key. ☞ Special modes menu (1st screen) (page 2-38) Select pamphlet copy settings. Special Modes (1) If the original is 1-sided, touch the [1-Sided] Cancel Pamphlet Copy key.
Page 132: Copying A Large Number Of Originals At Once (Job Build)
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Page 133 COPIER Press the [START] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. To cancel scanning...
Page 134: Adding Inserts When Copying On Transparency Film
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 135 COPIER Select insert settings. (1) Select whether or not the insert paper will Special Modes be copied on ([Yes] or [No]). Cancel Transparency Inserts (2) Touch the [OK] key. Paper Tray Print on Insert Sheets You will return to the base screen of copy mode. Tray1 Explanation of (A) When transparency inserts is selected, paper suitable for...
Page 136: Copying Two Original Pages Onto One Sheet (2In1)
COPIER COPYING TWO ORIGINAL PAGES ONTO ONE SHEET (2in1) Two original pages can be copied onto one sheet of paper. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. By copying two originals onto one sheet, the amount of paper used can be cut in half.
Page 137 COPIER Select the layout, and the border. (1) Select the layout. Special Modes Select the order in which the originals will be arranged on 2in1 Cancel the copy. Layout Border Layout The arrows in the above diagram indicate how the images are arranged.
Page 138: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Copies Originals Front...
Page 139 COPIER Place the original face down on the document glass. Originals Results Front page Back page Front page Back page Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Card Shot] key. ☞ Special modes menu (1st screen) (page 2-38) Select card shot settings.
Page 140 COPIER Press the [START] key to scan the front side of the card. To cancel scanning... Press the [STOP] key ( Turn the card over and press the [START] key to scan the reverse side of the card. To cancel scanning... Press the [STOP] key ( Touch the [Read-End] key.
Page 141: Printing The Date And A Stamp On Copies (Stamp)
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top centre, top right, bottom left, bottom centre, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
Page 142: General Procedure For Using Stamp
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When using this function with a portrait original on the document glass, place the original so that the top of the image is to the right.
Page 143 COPIER Select Stamp. Special Modes For detailed information on each of the stamp items, see the Stamp Cancel following sections: Date: ADDING THE DATE TO COPIES (Date) Stamp Date (page 2-59) Page Stamp: STAMPING COPIES (Stamp) (page 2-61) Text Numbering Page numbering: PRINTING PAGE NUMBERS ON COPIES (Page Numbering)
Page 144: Adding The Date To Copies (Date)
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. 04/APR/2010 Touch the [Date] key in the stamp selection screen.
Page 145 COPIER Select the pages that the date will be Stamp printed on and touch the [OK] key. Date Cancel Select printing on the first page only, or printing on all pages. First Page YYYY/MM/DD After touching the [OK] key, continue from step 5 of "GENERAL 04/APR/2010 PROCEDURE FOR USING...
Page 146: Stamping Copies (Stamp)
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL"...
Page 147 COPIER Touch the [Exposure] key and set the Stamp density. Stamp Cancel If you wish to darken the image, touch the key. CONFIDENTIAL PRIORITY First Page If you wish to lighten the image, touch the key. Exposure FOR YOUR INFO. DO NOT COPY When you have finished selecting the settings, touch the [OK] URGENT...
Page 148: Printing Page Numbers On Copies
COPIER PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, format, and page number can be selected for page numbering. Printing the page number at the bottom centre of the paper. Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP"...
Page 149 COPIER To configure page number settings, Stamp touch the [Page Number] key. Page Numbering Cancel If you do not need to configure page number settings, go to Total Page step 5. Page Numbering Format Auto 1,2,3.. (1),(2),(3).. Manual -1-,-2-,-3-.. P.1,P.2,P.3.. <1>,<2>,<3>..
Page 150 COPIER Touch the [OK] key. Stamp After touching the [OK] key, continue from step 5 of "GENERAL Page Numbering Cancel PROCEDURE FOR USING STAMP" (page 2-57) to complete the copy procedure. Total Page Page Numbering Format Auto 1,2,3.. (1),(2),(3).. Manual -1-,-2-,-3-..
Page 151: Printing Text On Copies (Text)
COPIER PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper April 2010 Planning Meeting Touch the [Text] key in the stamp selection screen.
Page 152 COPIER Select the pages to be printed on and Stamp touch the [OK] key. Text Cancel Select printing on the first page only, or printing on all pages. First Page AAA AAA After touching the [OK] key, continue from step 5 of "GENERAL PROCEDURE FOR USING STAMP"...
Page 153 COPIER Storing, editing, and deleting text strings Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-57). Touch the [Store/Delete] key. Stamp Cancel Text First Page Pre-Set All Pages Recall Store/Delete Direct Entry...
Page 154 COPIER Touch the [Back] key. Stamp Stamp You will return to the screen of step 2. Text Text Back To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES (Text)" (page 2-66). Store/Delete Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC...
Page 155: Checking The Stamp Layout (Layout)
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Touch the [Layout] key. Special Modes Cancel Special Modes Stamp Date Page Text Numbering Layout The [Layout] key can only be touched when stamp items have been selected.
Page 156 COPIER Touch the key of the desired destination Stamp position. Move Select the location to move the selected item. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings.
Page 157: [Image Edit] Key
COPIER [Image Edit] KEY When the [Image Edit] key is touched in the 1st special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes Special Modes Image Edit Margin Shift Erase Pamphlet Copy Mirror Photo Repeat Centring Transparency...
Page 158: Repeating Photos On A Copy (Photo Repeat)
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2"...
Page 159 COPIER Press the [START] key. Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( •...
Page 160: Reversing The Image (Mirror Image)
COPIER REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Original Mirror image copy Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 161: Copying In The Centre Of The Paper (Centring)
COPIER COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place the image in the centre of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 162 COPIER • The image can be reduced when using the centring function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centring... Touch the [Centring] key in the screen of step 3 so that it is not highlighted. 2-77 Contents...
Page 163: Adjusting The Sharpness Of An Image (Sharpness)
(2) Touch the [Sharpness] key. ☞ Special modes menu (1st screen) (page 2-38) Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. Special Modes (2) Touch the [OK] key. Cancel Sharpness You will return to the base screen of copy mode.
Page 164 COPIER Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 165: Checking Copies Before Printing (Proof Copy)
COPIER CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required.
Page 166 COPIER Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, Special Modes switch to sort mode after this step. ☞ Sort mode (page 2-33) 2-Sided Copy Plain Up to 999 copies (sets) can be set.
Page 167 COPIER Change the settings. (1) Touch the key of the setting that you want Proof Copy to change. The setting screen of the touched key opens. Change the settings and touch the [OK] key. (2) Touch the [OK] key. Paper Select 2-Sided Copy Output Special Modes...
Page 168: Copying Originals Of Different Sizes (Mixed Size Original)
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals that are A4 size and A5 size (8-1/2" x 14" size and 8-1/2" x 11" size, 8-1/2" x 11" size and 5-1/2" x 8-1/2" size) can be placed together in the automatic document feeder and copied. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
Page 169 COPIER Insert the originals face up in the document feeder tray. Place the originals with the sides that are the same length aligned on the left. Place with the sides that are the same length aligned on the left. Inch 8-1/2"...
Page 170: Copying Thin Originals
COPIER COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Indicator line Insert the originals all the way into the document feeder tray.
Page 171 COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
Page 172: Copying Multiple Business Cards (Business Card Scan)
COPIER COPYING MULTIPLE BUSINESS CARDS (Business Card Scan) Business Card Scan can be used to copy up to 8 business cards on one sheet of paper. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option"...
Page 173 COPIER Press the [START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. When the [1-Sheet Layout] key is selected, [XY Zoom] cannot be used. When the [8-Sheet Layout] key is selected, the following functions and paper cannot be used.
Page 174 COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
Page 175 COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
Page 176: Job Status Screen
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 177: Job Queue Screen And Completed Job Screen
COPIER JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 178 COPIER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy 002/000 Waiting Indicates the number (position) of the job in the job Status queue. Shows the job status. When the job currently being printed is finished, the job Message Status...
Page 179: Cancelling A Job That Is Waiting In The Queue
COPIER CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. Press the [JOB STATUS] key. JOB STATUS Cancel the job. (1) Touch the [Print Job] tab. Print Job Scan to Fax Job Internet Fax...
Page 180: Giving Priority To A Job In The Queue
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Press the [JOB STATUS] key.
Page 181: Checking Information On A Copy Job Waiting In The Queue
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. Press the [JOB STATUS] key. JOB STATUS Checking job details (1) Touch the [Print Job] tab. Print Job Scan to Fax Job...
Page 182: Storing Copy Operations (Job Programs)
COPIER STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose A4 (8-1/2"...
Page 183: Storing (Editing/Deleting) A Job Program
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. Press the [#/P] key ( LOGOUT Touch the [Store/Delete] tab. Exit Job Programs Press program number. Recall Store/Delete Touch a numeric key.
Page 184 COPIER Select the copy settings that you wish to To store, make selections and press Cancel [OK], to delete, press [Cancel]. store in the job program and touch the Special Modes [OK] key. 2-Sided Copy Plain To assign a name to the program, touch the [Program Name] Output Exposure key.
Page 185 CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE ..3-3 CONVENIENT PRINTING FUNCTIONS PRINTING FROM WINDOWS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS .
Page 186 PRINTER PRINT FUNCTIONS FOR SPECIAL CHECKING THE PRINT STATUS PURPOSES ......3-45 JOB STATUS SCREEN .
Page 187: Printer Function Of The Machine
PRINTER PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment Printer driver type Remarks...
Page 188: Printing From Windows
PRINTER PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. The menu used to execute printing may vary depending on the software application. Open the printer driver properties window.
Page 189 PRINTER Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. • Make sure the paper size is the same as the paper size set in the software application. •...
Page 190: Selecting The Paper
PRINTER SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 191: Printing On Envelopes
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 192: Printing When The User Authentication Function Is Enabled
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 193 PRINTER Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password.
Page 194: Viewing Printer Driver Help
PRINTER VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button.
Page 195: Saving Frequently Used Print Settings
PRINTER SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 196 PRINTER Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. Click the [OK] button. Start printing. • Up to 30 sets of user settings can be saved. •...
Page 197: Using Saved Settings
PRINTER USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 198: Changing The Printer Driver Default Settings
PRINTER CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button (...
Page 199 PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-15 Contents...
Page 200: Printing From A Macintosh
PRINTER PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the printer driver before selecting the print command. Select [Page Setup] from the [File] menu of TextEdit.
Page 201: Printing
PRINTER PRINTING Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print] from the [File] menu of SimpleText. The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected.
Page 202 PRINTER Click the [Print] button. Printing begins. 3-18 Contents...
Page 203: Selecting The Paper
PRINTER SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 204: Printing On Envelopes
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 205: Printing When The User Authentication Function Is Enabled
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 206 PRINTER Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number".
Page 207: Frequently Used Functions
PRINTER FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING A PRINT MODE SETTING • PRINTING MULTIPLE PAGES ON ONE PAGE (page • TWO-SIDED PRINTING (page 3-25) 3-28) • FITTING THE PRINT IMAGE TO THE PAPER (page • STAPLING OUTPUT (page 3-30) 3-27)
Page 208 PRINTER Macintosh (1) Select [Printer Features]. (2) (3) (2) Select [Advanced]. (3) Select the "Print Mode". 3-24 Contents...
Page 209: Two-Sided Printing
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Orientation Print results Windows Macintosh Windows...
Page 210 PRINTER Macintosh (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
Page 211: Fitting The Print Image To The Paper
PRINTER FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A5 or invoice size document to A4 or letter size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 212 PRINTER PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 213 PRINTER Windows (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) Macintosh (1) Select [Layout].
Page 214: Stapling Output
PRINTER STAPLING OUTPUT The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Stapling positions can be selected to obtain the following stapling results.
Page 215 PRINTER Windows (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function.
Page 216: Convenient Printing Functions
PRINTER CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING • FUNCTIONS THAT COMBINE TEXT AND IMAGES PAMPHLETS AND POSTERS (page 3-42) • FUNCTIONS TO ADJUST THE SIZE AND • PRINT FUNCTIONS FOR SPECIAL PURPOSES ORIENTATION OF THE IMAGE (page 3-36) (page 3-45)
Page 217 PRINTER Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].
Page 218: Increasing The Margin (Margin Shift)
PRINTER INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text.
Page 219: Creating A Large Poster (Poster Printing)
PRINTER CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
Page 220: Functions To Adjust The Size And Orientation Of The Image
PRINTER FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch ABCD holes).
Page 221: Enlarging/Reducing The Print Image (Zoom/Xy-Zoom)
PRINTER ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 222: Adjusting Line Widths When Printing (Line Width Settings)
PRINTER ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data;...
Page 223: Reversing The Image (Mirror Image)
PRINTER REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) (1) Click the [Advanced] tab.
Page 224: Image Adjustment Function
PRINTER IMAGE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image Adjustment) (This function is only available in Windows.) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer.
Page 225: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a colour image, colour text and lines that ABCD ABCD are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see.
Page 226: Functions That Combine Text And Images
PRINTER FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, density, angle, and print position of the watermark text can be adjusted.
Page 227: Printing An Image Over The Print Data (Image Stamp)
PRINTER PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 228: Creating Overlays For Print Data (Overlays)
PRINTER CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created XXXX XXXX overlay. By creating table rulings or a decorative frame in an application different from that of the text file and 1 100 1 100 XXXX...
Page 229: Print Functions For Special Purposes
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages.
Page 230 PRINTER Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.5.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page.
Page 231: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
PRINTER ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 232: Printing A Carbon Copy (Carbon Copy)
PRINTER PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and coloured paper is loaded in tray 2, a print result similar to a carbon copy...
Page 233: Two-Sided Printing With Specific Pages Printed On The Front Side (Chapter Inserts)
PRINTER TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of Example: the paper. When pages 4 and 8 are specified as page settings. When a page (such as the first page of a chapter) is specified as a front side page, the page will be printed on the front side of the paper even if would normally be...
Page 234: Convenient Printer Functions
PRINTER CONVENIENT PRINTER FUNCTIONS SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 235 PRINTER Macintosh (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number). (3) Select document filing settings.
Page 236: Printing Without The Printer Driver
PRINTER PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 237: Directly Printing A File On An Ftp Server
PRINTER DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the procedure for accessing the Web pages, see the Quick Start Guide.
Page 238: Directly Printing A File In Usb Memory
PRINTER Print the selected file. Cancel Print File-01.tiff (1) Select print conditions. If you selected a file (PCL, PS, or XPS) in step 3 that Paper Select Number of Prints includes print settings, the settings will be applied. Auto (1 999) (2) Touch the [Print] key.
Page 239 PRINTER Touch the key of the file that you wish to USB Memory print. File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be Folder01 printed. File-02.tiff • The icon is displayed to the left of keys of folders in the File-03.tiff USB memory.
Page 240: Directly Printing A File In Anetwork Folder
PRINTER DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. Access the network.
Page 241 PRINTER Access the network folder. Select workgroup. Search (1) Touch the key of the workgroup that you Workgroup wish to access. Workgrourp Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 (2) Touch the key of the server or computer Select server.
Page 242 PRINTER Touch the key of the file that you wish to \\Server 1\User 1 print. File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be Folder01 printed. File-02.tiff • The icon is displayed to the left of keys of folders in the File-03.tiff network folder.
Page 243: Directly Printing From A Computer
PRINTER DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see the Quick Start Guide. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver.
Page 244: E-Mail Print
PRINTER E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 245: Checking The Print Status
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 246: Spool Screen/Job Queue Screen/Completed Job Screen
PRINTER SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 247 PRINTER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Computer01 002/000 Waiting Indicates the number (position) of the job in the job Status queue. Shows the job status. When the job currently being printed is finished, the job Message Status...
Page 248: Printing An Encrypted Pdf File
PRINTER PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing.
Page 249: Giving A Print Job Priority/Cancelling A Print Job
PRINTER GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key.
Page 250: Cancelling A Print Job
PRINTER CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. Press the [JOB STATUS] key. JOB STATUS Cancel the job. (1) Touch the [Print Job] tab. Print Job Scan to Fax Job Internet Fax...
Page 251: Changing To Another Paper Size And Printing When Paper Runs Out
PRINTER CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine.
Page 252: Appendix
PRINTER APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used. Windows Macintosh Function PCL6 PCL5e PPD* PPD* Frequently used Copies 1-999 1-999 1-999 1-999 1-999 functions Orientation N-Up Number of 2,4,6,8,9,16 2,4,6,8,9,16...
Page 253 PRINTER Windows Macintosh Function PCL6 PCL5e PPD* PPD* Functions to Watermark combine text Image Stamp and images Overlay Image Quality Print Mode Normal/ Normal/ Normal/ Normal/ High Quality/ High Quality/ High Quality/ High Quality/ Fine Fine Fine Fine Graphics Mode Selection Toner Save* Font...
Page 254 CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. BASIC TRANSMISSION METHODS BEFORE USING THE MACHINE AS A FAX TRANSMISSION METHODS ....4-26 PREPARATIONS FOR FAX .
Page 255 FACSIMILE SENDING A FAX WHEN ANOTHER FAX RECEPTION MACHINE POLLS YOUR MACHINE (Polling Memory) ....... . . 4-88 RECEIVING FAXES .
Page 256 FACSIMILE USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) ..4-109 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) ....4-110 •...
Page 257: Before Using The Machine As Afax
FACSIMILE BEFORE USING THE MACHINE AS A This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line must be set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord "LINE"...
Page 258: Setting The Telephone Line Type
FACSIMILE SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialling will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using.
Page 259: Checking The Date And Time
FACSIMILE CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute.
Page 260: Base Screen Of Fax Mode
FACSIMILE BASE SCREEN OF FAX MODE To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab. DOCUMENT COPY IMAGE SEND...
Page 261 FACSIMILE BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. DOCUMENT COPY IMAGE SEND FILING Ready to send. (10) Speaker Resend Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Send: Auto...
Page 262 FACSIMILE (14) (15) This shows the currently selected fax reception mode and the amount of free memory remaining. When "Hold Setting for Received Data Print" or ☞ "Received Data Image Check Setting" is enabled in the RECEIVING FAXES (page 4-55) system settings (administrator), this will appear when a fax is received.
Page 263 FACSIMILE [R] key When the machine is connected to a PBX, the "PBX Setting" can be enabled to automatically connect to the outside line each time you dial normally. When the PBX setting is enabled, the [R] key appears in the base screen. To dial a number inside your PBX, touch the [R] key before dialling to temporarily cancel the "PBX Setting".
Page 264: Address Book Screen
FACSIMILE ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (10) CCC CCC 0123456789 Condition (11) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH...
Page 265: Changing The Display Of One-Touch Keys In The Address Book Screen
FACSIMILE When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-18) •...
Page 266 FACSIMILE Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 267: Fax Transmission Sequence
FACSIMILE FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Enter the destination fax number •...
Page 268 FACSIMILE Select image settings Select settings for the original to be faxed. Scan Internet Fax USB Mem. Scan PC Scan • [Original] key: Use this key to select the original size, the Address Book Original Auto original send size, and 2-sided original Scan: Send: scanning.
Page 269 FACSIMILE Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmit: When sending a fax normally (memory transmission) (1) Press the [START] key. (2) When scanning is finished, replace the original with the next original. (3) Press the [START] key.
Page 270: Entering Destinations
FACSIMILE ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys.
Page 271: Retrieving A Fax Number From The Address Book
FACSIMILE RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key.
Page 272: Retrieving A Stored Destination
FACSIMILE RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Touch the [Address Book] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Auto Scan: Send: Direct TX Exposure Auto Sub Address...
Page 273: Checking And Deleting Entered Destinations
FACSIMILE CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD...
Page 274: Using A Search Number To Retrievea Destination
FACSIMILE USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.
Page 275: Retrieving A Destination From Aglobal Address Book
FACSIMILE RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If a LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Open the global address search screen. (1) Touch the [Address Book] key in the base Condition screen.
Page 276 FACSIMILE Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search letters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA 0123456789 message and touch the [Search Again] key to search Search Again...
Page 277: Using The Resend Function
FACSIMILE USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send. Speaker Resend Scan...
Page 278: Chain Dialling
FACSIMILE CHAIN DIALLING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
Page 279: Basic Transmission Methods
FACSIMILE BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder.
Page 280 FACSIMILE To fax thick originals or pages of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-33) Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
Page 281: Placement Orientation Of The Original
FACSIMILE PLACEMENT ORIENTATION OF THE ORIGINAL An A5 (5-1/2" x 8-1/2") or B5 size original in landscape orientation will be rotated 90 degrees and transmitted as an A5 (5-1/2" x 8-1/2") or B5 image in portrait orientation. Transmission A5 (5-1/2" x 8-1/2") Rotated to A5 (5-1/2"...
Page 282: Fax Destination Confirmation Mode
FACSIMILE FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [START] key is pressed to begin fax transmission.
Page 283: Using The Automatic Document Feeder For Transmission
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Place the originals face up in the document feeder tray with the edges Indicator aligned evenly. line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Page 284: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Place the originals face up in the document feeder tray with the edges Indicator aligned evenly. line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Page 285 FACSIMILE • The following functions cannot be used with direct transmission: Program, Timer Transmission, Card Shot, Job Build, Polling Memory, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. •...
Page 286: Using The Document Glass For Transmission
FACSIMILE USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Page 287 FACSIMILE Press the [START] key. Scanning begins. If you have another page to scan, change pages and then press the [START] key. Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Touch the [Read-End] key.
Page 288: Using The Document Glass To Send A Fax In Direct Transmission Mode
FACSIMILE USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Page 289 FACSIMILE Touch the [Direct TX] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Auto Scan: Send: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% Press the [START] key. Transmission begins.
Page 290: Transmission Using The Speaker
FACSIMILE TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original.
Page 291: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
FACSIMILE SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Transmission Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
Page 292 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base CCC CCC Pause Next Address 0123456789 screen. Condition For the [Address Book] key, see "BASE SCREEN OF Settings AAA AAA BBB BBB MODE" (page 4-8). Address Review CCC CCC DDD DDD...
Page 293 FACSIMILE Check the destinations and then touch Address Review the [OK] key. CCC CCC KKK KKK LLL LLL MMM MMM NNN NNN OOO OOO PPP PPP QQQ QQQ RRR RRR SSS SSS UUU UUU TTT TTT To cancel a specified destination... Touch the key of the destination that you wish to cancel.
Page 294 FACSIMILE Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Press the [JOB STATUS] key. JOB STATUS Touch the [Complete] key.
Page 295 FACSIMILE Resend to unsuccessful destinations. Detail Broadcast0001 (1) Touch the [Failed] tab. Retry Address Start Time Status (2) Touch the [Retry] key. DDD DDD 10:01 04/01 NG00000 10:10 04/01 NG00000 EEE EEE File Failed All Destinations (1) (2) • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used.
Page 296: Sending A Fax Directly From Acomputer (Pc-Fax)
FACSIMILE SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.
Page 297: Image Settings
FACSIMILE IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...
Page 298: Automatically Scanning Both Sides Of An Original (2-Sided Original)
FACSIMILE AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original Front and back are sent as two pages Touch the [Original] key. ☞ IMAGE SETTINGS (page 4-44) Specify the binding style of the 2-sided Fax/Original...
Page 299: Specifying The Scan Size And Send Size
FACSIMILE SPECIFYING THE SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. Scan Internet Fax USB Mem.
Page 300 FACSIMILE Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must touch the [Original] key and directly specify the original size. Place the original in the document feeder tray or on the document glass and follow the steps below.
Page 301 FACSIMILE Touch the [OK] key. Fax/Original Scan Size 100% Send Size Auto Image Orientation 2-Sided 2-Sided Tablet Booklet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. 4-48 Contents...
Page 302 FACSIMILE Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. Touch the [Original] key. The original size set in the system settings appears to the right of the [Original] key. ☞...
Page 303 FACSIMILE Enter the scan size. (1), (2) (1) Enter the X (horizontal) dimension of the Fax/Original original. Size Input Cancel Touch the X (width) numeric value display key to open a number entry screen. Enter the width of the original with (25 356) the numeric keys, and touch the [OK] key in the number (25 216)
Page 304 FACSIMILE Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 305 FACSIMILE Specify the orientation in which the original is placed. Fax/Original (1) Touch the appropriate [Image Orientation] Scan Size 141% Send Size key. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction. Image Orientation (2) Touch the [OK] key.
Page 306: Changing The Exposure
FACSIMILE CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer to the following tables to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Select this setting when the original consists of dark text.
Page 307: Changing The Resolution
FACSIMILE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer to the following tables to select appropriate settings. Resolution settings Resolution When to select...
Page 308: Fax Reception
FACSIMILE FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. Scan Internet Fax USB Mem.
Page 309: Receiving A Fax
FACSIMILE RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. The machine rings and fax reception begins automatically. Beep A beep sounds when reception ends. • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep.
Page 310: Receiving A Fax Manually
FACSIMILE RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Manual Reception] key that appears. Telephone mode. Speaker Resend Scan Internet Fax...
Page 311: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
FACSIMILE PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.
Page 312: Checking The Image Before Printing
FACSIMILE CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 313: Image Check Screen
FACSIMILE IMAGE CHECK SCREEN This section explains the image check screen. Image Check Back 0123456789 04/04/2010 10:28 1 / 3 Display Rotation Print 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 314: Forwarding Received Faxes
FACSIMILE FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Page 315: Forwarding Received Faxes To Anetwork Address
FACSIMILE FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Forwarding Received fax...
Page 316 FACSIMILE Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Sender addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
Page 317 FACSIMILE Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded.
Page 318: Special Modes
FACSIMILE SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch between the two screens.
Page 319 FACSIMILE (12) [Memory Box] key (13) [Polling] key ☞ ☞ SENDING A FAX WHEN ANOTHER MACHINE CALLING A FAX MACHINE AND INITIATING POLLS YOUR MACHINE (Polling Memory) (page RECEPTION (Polling) (page 4-85) 4-88) * The optional business card feeder must be attached and "Business Card Scan Option" must be enabled in the system settings (administrator).
Page 320: Storing Fax Operations (Program)
FACSIMILE STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same A4 (8-1/2"...
Page 321 FACSIMILE Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. When the original is a different size than the size setting, set the original size. ☞...
Page 322: Erasing Peripheral Shadows On The Image (Erase)
FACSIMILE ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Not using the erase Using the erase...
Page 323 FACSIMILE Select the erase settings. (1) Touch the desired erase mode. Fax/Special Modes Select one of the 2 erase modes. Cancel Erase Touch the [Side Erase] key to open the following screen. Erase Edge Edge Erase Side Erase Cancel (0~20) Erase position for Original Side 2 Side Erase...
Page 324: Sending A Fax At A Specified Time
FACSIMILE SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Page 325 FACSIMILE Set the time with the keys. (1) Specify the day. Fax/Special Modes Timer Cancel If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. Day of the Week Time (2) Specify the time (hour, minute) Select the time in 24-hour format.
Page 326: Sending Both Sides Of A Card As Asingle Page (Card Shot)
FACSIMILE SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Transmission Front...
Page 327 FACSIMILE Specify the original size. (1) Enter the original size. Fax/Special Modes • Touch the X (width) numeric value display key and Cancel Card Shot enter the width. • Touch the Y (height) numeric value display key and (25~210) Fit to enter the height.
Page 328 FACSIMILE Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End If you will continue scanning additional cards, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. •...
Page 329: Sending A Large Number Of Pages (Job Build)
FACSIMILE SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder.
Page 330 FACSIMILE Press the [START] key to scan the first set. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. To cancel scanning... Press the [STOP] key ( ).
Page 331: Faxing Thin Originals (Slow Scan Mode)
FACSIMILE FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Adjust the document guides slowly.
Page 332 FACSIMILE Press the [START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted.
Page 333: Sending Business Cards (Business Card Scan)
FACSIMILE SENDING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see "BUSINESS CARD FEEDER"...
Page 334: Changing The Print Settings For The Transaction Report
FACSIMILE CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 335 FACSIMILE Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 336: Adding Your Sender Information To Faxes (Own Number Sending)
FACSIMILE ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed 04/APR/2010/Sat 3:00 PM AAAAA FAX No.
Page 337: Temporarily Changing The Sender Information (Own Name Select)
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Own Name Select] key. ☞...
Page 338: Calling A Fax Machine And Initiating Reception (Polling)
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission.
Page 339 FACSIMILE Press the [START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.).
Page 340: Initiating Polling Reception Manually
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
Page 341: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)
FACSIMILE SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
Page 342: Scanning A Document Into Polling Memory
FACSIMILE SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size.
Page 343 FACSIMILE Select image settings and special Memory Box - Data Store modes. Memory Box Original Auto Scan: Send: List Exposure Auto Resolution Standard Special Modes Auto Reception Fax Memory:100% • A program, timer setting, transaction report, polling and document filing cannot be selected. •...
Page 344: Checking The Document In The Public Box
FACSIMILE CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 345: Deleting A Document From The Public Box
FACSIMILE DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 346: Performing F-Code Communication
FACSIMILE PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, and distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.
Page 347: Creating Memory Boxes In The Machine For F-Code Communication
FACSIMILE CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box.
Page 348: Confidential Communication Using F-Codes
FACSIMILE CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
Page 349: F-Code Confidential Transmission
FACSIMILE F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size.
Page 350: Checking Faxes Received By F-Code Confidential Reception
FACSIMILE CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. The machine rings and the fax is received.
Page 351 FACSIMILE Enter the print passcode with the numeric keys. Enter PIN via the 10-key. As each digit is entered, "–" changes to " ". Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen.
Page 352: Polling Reception Using F-Codes
FACSIMILE POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Page 353 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base Condition screen. Settings AAA AAA BBB BBB For the [Address Book] key, see "BASE SCREEN OF Address Review CCC CCC DDD DDD MODE" (page 4-8). Address Entry EEE EEE FFF FFF...
Page 354: Polling Memory Transmission Using F-Codes
FACSIMILE POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
Page 355 FACSIMILE Touch the [Data Store] key. Memory Box Exit Confidential Polling Memory Reception Data Store Print Data Data Check Delete Data Touch the key of the F-code memory Back Memory Box - Data Store polling box. Public Box Box 1 Box 2 Box 3 Box 4...
Page 356 FACSIMILE Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 357: Checking The Document In The F-Code Memory Polling Box
FACSIMILE CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key.
Page 358: Deleting A Document Stored For F-Code Polling Transmission
FACSIMILE DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes.
Page 359: Relay Request Transmission Using F-Codes
FACSIMILE RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
Page 360 FACSIMILE Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞ (page SPECIFYING THE SCAN SIZE AND SEND SIZE 4-46 Enter the destination fax number.
Page 361: Relay Broadcast Transmission Using F-Codes
FACSIMILE RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.
Page 362: Using An Extension Phone
FACSIMILE USING AN EXTENSION PHONE This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.
Page 363: Receiving A Fax After Answeringa Call On The Extension Phone (Remote Reception)
FACSIMILE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone.
Page 364: Checking The Status Of Fax Jobs
FACSIMILE CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 365: Job Queue Screen And Completed Job Screen
FACSIMILE JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 366 FACSIMILE Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA 10:22 04/01 000/004 Waiting Indicates the number (position) of the job in the job Time reserved / Time started queue.
Page 367 FACSIMILE • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" A received fax has been printed or deleted in the check image screen. "Forward OK" The received fax has been forwarded.
Page 368: Operation When A Job In The Job Queue Is Completed
FACSIMILE OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 369: Checking A Reserved Job Or The Job In Progress
FACSIMILE CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). Detail Broadcast0001 Progress:...
Page 370: Checking Completed Jobs
FACSIMILE CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
Page 371: Cancelling A Fax In Progress Or Areserved Fax
FACSIMILE CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. JOB STATUS Select the fax job that you wish to Print Job Scan to Fax Job...
Page 372: Giving Priority To A Reserved Fax
FACSIMILE GIVING PRIORITY TO A RESERVED FAX When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
Page 373: Checking The Activity Log (Image Sending Activity Report)
FACSIMILE CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 374: Information Appearing In The Result Column
FACSIMILE INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message Explanation...
Page 375 CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. TRANSMITTING AN IMAGE BEFORE USING THE MACHINE AS A NETWORK SCANNER SENDING AN IMAGE IN SCAN MODE ..5-25 •...
Page 376 SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS SPECIAL MODES RECEIVING AN INTERNET FAX ....5-94 SPECIAL MODES ......5-65 •...
Page 377: Before Using The Machine As Anetwork Scanner
SCANNER/INTERNET FAX BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 378 SCANNER/INTERNET FAX USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-32) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. ☞...
Page 379: Preparations For Use As A Network Scanner
SCANNER/INTERNET FAX PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off".
Page 380: Settings Required In The Web Pages
SCANNER/INTERNET FAX SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such as SMTP and DNS server settings, and sender addresses must be configured in the Web pages. •...
Page 381: Storing A Destination For Scan To Desktop
SCANNER/INTERNET FAX STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 382: Before Sending To A Direct Smtp Address
SCANNER/INTERNET FAX BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 383: Base Screen
SCANNER/INTERNET FAX BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use.
Page 384 SCANNER/INTERNET FAX Customized keys (12) [Special Modes] key The keys that appear here can be changed to show the Touch this key to use a special mode. ☞ settings or functions that you prefer. SPECIAL MODES (page 5-65) ☞ Customizing displayed keys (page 5-11) (13) [File Name] key Touch this key to enter a file name when storing a file to...
Page 385 SCANNER/INTERNET FAX Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages.
Page 386: Address Book Screen
SCANNER/INTERNET FAX ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (10) AAA AAA xxx@xx.xxx.com Condition (11) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ...
Page 387: Changing The Display Of One-Touch Keys In The Address Book Screen
SCANNER/INTERNET FAX • Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-17) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 388 SCANNER/INTERNET FAX Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 389: Scan Send Sequence
SCANNER/INTERNET FAX SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
Page 390 SCANNER/INTERNET FAX Special mode settings Special modes can be selected. ☞ Scan Internet Fax USB Mem. Scan PC Scan SPECIAL MODES (page 5-65) Address Book Original Scan: Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format File Colour Mode...
Page 391: Entering Destinations
SCANNER/INTERNET FAX ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
Page 392: Retrieving A Destination
SCANNER/INTERNET FAX RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review...
Page 393: Checking And Deleting The Selected Destinations
SCANNER/INTERNET FAX CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA...
Page 394: Using A Search Number To Retrievea Destination
SCANNER/INTERNET FAX USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.
Page 395: Entering An Address Manually
SCANNER/INTERNET FAX ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax and data entry mode addresses can be manually entered. Display the address input screen. (1) Touch the tab of the mode that you wish to Scan Internet Fax USB Mem. Scan PC Scan use.
Page 396: Retrieving A Destination From Aglobal Address Book
SCANNER/INTERNET FAX RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When a LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Open the global address search screen.
Page 397 SCANNER/INTERNET FAX Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search characters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA AAA@xx.xxx.com message and touch the [Search Again] key to search Search Again...
Page 398: Using The Resend Function
SCANNER/INTERNET FAX USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send.
Page 399: Transmitting An Image
SCANNER/INTERNET FAX TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 400 SCANNER/INTERNET FAX Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB For the [Address Book] key, see "BASE SCREEN" (page Address Review CCC CCC DDD DDD 5-9). Address Entry EEE EEE FFF FFF Global (2) Touch the one-touch key of the desired...
Page 401 SCANNER/INTERNET FAX Check the original scan size and placement orientation. Scan/Original To make sure that the original is scanned in the correct orientation (the orientation in which the top edge of the original Scan Size 100% Send Size appears at the top of the display), check the size and Auto orientation of the original placed in step 1.
Page 402 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed. Press [Start]. Open the automatic document feeder and remove the original. When finished, press [Read-End]. Configure Read-End • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
Page 403: Changing The Subject, File Name, Reply-To, And Body Text
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 404 SCANNER/INTERNET FAX To change the file name, touch the [File Send Settings Name] key. Subject Sub: Schedule coordination meeting • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or File Name Scan to Network Folder destination, go to step 9.
Page 405 SCANNER/INTERNET FAX To change the body text, touch the Send Settings [Body Text] key. Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Add 'Reply to' to Cc Enter the body text and touch the [OK] Clear All Body Entry key.
Page 406 SCANNER/INTERNET FAX SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. •...
Page 407 SCANNER/INTERNET FAX Switch to USB memory mode and display the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan (1) Touch the [USB Mem. Scan] tab Original Scan: Send: Auto If the [USB Mem. Scan] tab does not appear, touch the File Name Exposure Auto...
Page 408 SCANNER/INTERNET FAX Press the [START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. •...
Page 409 SCANNER/INTERNET FAX When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.
Page 410: Entering A File Name
SCANNER/INTERNET FAX ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "ENTERING TEXT"...
Page 411: Sending A Fax In Internet Fax Mode
SCANNER/INTERNET FAX SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 412 SCANNER/INTERNET FAX Switch to Internet fax mode and display (1) (2) the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan (1) Touch the [Internet Fax] tab. Address Book Original Scan: Send: Auto Address Entry Exposure Auto (2) Touch the [Original] key. Send Settings Resolution 200X100dpi...
Page 413 SCANNER/INTERNET FAX If the original was placed on the document glass, replace it with the next original and press the [START] key. Repeat until all originals have been scanned. Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed. Press [Start].
Page 414: Changing The Subject, File Name, And Body Text
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
Page 415 SCANNER/INTERNET FAX To change the file name, touch the [File Send Settings Name] key. Subject Sub: Schedule coordination meeting The file name is entered in the same way as the subject. File Name Body Text To change the body text, touch the Send Settings [Body Text] key.
Page 416 SCANNER/INTERNET FAX Touch the [OK] key. Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Page 417: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SCANNER/INTERNET FAX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Transmission Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those...
Page 418 SCANNER/INTERNET FAX Specify the destination. (1) Touch the [Address Book] key in the base Condition screen. Settings BBB BBB AAA AAA For the [Address Book] key, see "BASE SCREEN" (page Address Review CCC CCC DDD DDD 5-9). Address Entry EEE EEE FFF FFF Global (2) Touch the one-touch key of the desired...
Page 419 SCANNER/INTERNET FAX Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [START] key.
Page 420: Broadcast Transmissions That Include Internet Fax Destinations
SCANNER/INTERNET FAX BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 421 SCANNER/INTERNET FAX Display details on the broadcast transmission. Print Job Internet Fax Scan to Fax Job (1) Touch the key of the completed broadcast Address Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 Job Queue transmission. 10:05 04/01 001/001 Send OK Complete Broadcast0002 Broadcast0003...
Page 422: Sending An Internet Fax From Acomputer (Pc-I-Fax)
SCANNER/INTERNET FAX SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 423: Image Settings
SCANNER/INTERNET FAX IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...
Page 424: Automatically Scanning Both Sides Of An Original (2-Sided Original)
SCANNER/INTERNET FAX AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use.
Page 425: Specifying The Original Scan Size And Send Size
SCANNER/INTERNET FAX SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. Scan Internet Fax USB Mem.
Page 426 SCANNER/INTERNET FAX Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must touch the [Original] key and directly specify the original size. Place the original in the document feeder tray or on the document glass and follow the steps below.
Page 427 SCANNER/INTERNET FAX Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key.
Page 428 SCANNER/INTERNET FAX Enter the scan size (original size). (1), (2) (1) Enter the X (horizontal) dimension of the Scan/Original original. Size Input Cancel Touch the X (width) numeric value display key to open a number entry screen. Enter the width of the original with (50 356) the numeric keys, and touch the [OK] key in the number (50 216)
Page 429 SCANNER/INTERNET FAX Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 430 SCANNER/INTERNET FAX Specify the orientation in which the original is placed. Scan/Original (1) Touch the appropriate [Image Orientation] Scan Size 141% Send Size key. If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted. Image Orientation (2) Touch the [OK] key.
Page 431: Changing The Exposure And Original Image Type
SCANNER/INTERNET FAX CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer to the following tables to select appropriate settings. How to select the exposure Exposure When to select Auto...
Page 432 SCANNER/INTERNET FAX Select the exposure and original image type. Scan mode, USB memory mode, Data entry mode (1) Select the original image type. Touch the original image type key that matches the Scan/Exposure original image type. Auto (2) Adjust the exposure with the keys.
Page 433: Changing The Resolution
SCANNER/INTERNET FAX CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 5-49) Select the resolution.
Page 434: Changing The File Format
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 435 SCANNER/INTERNET FAX Set the format. ● Scanning in Mono2 (1) Select the file type. (2) Select the compression mode. Scan/File Format File Type Compression Mode TIFF None Encrypt PDF MH (G3) Programmed MMR (G4) Colour/Grey (1-99) Specified Pages per File ●...
Page 436 SCANNER/INTERNET FAX To change the number of pages per file, enter the number of pages and exit the Scan/File Format format settings. File Type Compression Ratio (1) Touch the [Specified Pages per File] TIFF checkbox so that a checkmark appears. Encrypt PDF Medium Programmed...
Page 437 SCANNER/INTERNET FAX Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen.
Page 438: Changing The Colour Mode
SCANNER/INTERNET FAX CHANGING THE COLOUR MODE This procedure is used to change the colour mode used to scan the original when the [START] key is pressed. This function cannot be used in Internet fax mode. Mode Scanning method Auto Greyscale The machine detects whether the original is colour or black and white and automatically selects full colour or black and white (Mono2 or Greyscale) scanning.
Page 439: Special Modes
SCANNER/INTERNET FAX SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears. ☞...
Page 440 SCANNER/INTERNET FAX Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 5-65). Internet Fax/Special Modes Program Erase Timer...
Page 441: Storing Scan Operations (Programs)
SCANNER/INTERNET FAX STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Smudges on the edges of the documents are erased before transmission When a job program is not stored...
Page 442 SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 5-65) Retrieve the stored program. (1) Touch the desired program key. Program (2) Touch the [OK] key. Program 1 Program 2 Program 3 Program 4...
Page 443: Erasing Peripheral Shadows On The Image (Erase)
SCANNER/INTERNET FAX ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Not using the erase Using the erase...
Page 444 SCANNER/INTERNET FAX Select the erase settings. (1) Touch the desired erase mode. Scan/Special Modes Select one of the 2 erase modes. Cancel Erase Touch the [Side Erase] key to open the following screen. Erase Edge Edge Erase Side Erase Cancel (0~20) Erase position for Original Side 2...
Page 445: Sending An Image At A Specified Time (Timer Transmission)
SCANNER/INTERNET FAX SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to At 20:00, the transmission take place at 20:00 begins automatically...
Page 446 SCANNER/INTERNET FAX Set the time with the keys. (1) Specify the day. Scan/Special Modes If you do not wish to specify a day, select [---]. In this Cancel Timer case, transmission will begin when the time specified in (2) arrives. Time Day of the Week (2) Specify the time (hour, minute)
Page 447: Scanning Both Sides Of A Card Ontoa Single Page (Card Shot)
SCANNER/INTERNET FAX SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Transmission Front...
Page 448 SCANNER/INTERNET FAX Specify the original size. (1) Enter the original size. Scan/Special Modes • Touch the X (width) numeric value display key and Cancel Card Shot enter the width. • Touch the Y (height) numeric value display key and (25~210) Fit to enter the height.
Page 449 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End If you will continue scanning additional cards, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting"...
Page 450: Scanning Many Originals At Once (Job Build)
SCANNER/INTERNET FAX SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 451 SCANNER/INTERNET FAX Select job build mode. (1) Touch the [Job Build] key so that it is Scan/Special Modes highlighted. Program Erase Timer (2) Touch the [OK] key. Slow Scan Card Shot Build Mode Business Quick File File Card Scan Suppress Background Press the [START] key to scan the first set of originals.
Page 452: Scanning Thin Originals
SCANNER/INTERNET FAX SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray.
Page 453 SCANNER/INTERNET FAX Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is Scan/Special Modes highlighted. Program Erase Timer (2) Touch the [OK] key. Slow Scan Card Shot Build Mode Business Quick File File Card Scan Suppress Background Press the [START] key.
Page 454: Scanning Business Cards (Business Card Scan)
SCANNER/INTERNET FAX SCANNING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see "BUSINESS CARD FEEDER"...
Page 455: Whitening Faint Colours In The Image (Suppress Background)
SCANNER/INTERNET FAX WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. •...
Page 456 SCANNER/INTERNET FAX Select the suppress background setting. (1) Adjust the background suppression level. Scan/Special Modes Touch the [+] key to suppress only faint background. Cancel Suppress Background Touch the [-] key to suppress faint to dark background. Light areas of the original may be suppressed as background. (2) Touch the [OK] key.
Page 457: Changing The Print Settings For The Transaction Report (Transaction Report)
SCANNER/INTERNET FAX CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 458 SCANNER/INTERNET FAX Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 459: Checking The Status Of Transmission/Reception Jobs
SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 460: Job Queue Screen And Completed Job Screen
SCANNER/INTERNET FAX JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 461 SCANNER/INTERNET FAX Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA 10:22 04/01 000/004 Waiting (1) (2) Displays the number (position) of the job in the job queue.
Page 462 SCANNER/INTERNET FAX • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" A received Internet fax has been printed or deleted in the check image screen. "Forward OK"...
Page 463: Operation When A Job In The Job Queue Is Completed
SCANNER/INTERNET FAX OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 464: Checking Completed Jobs
SCANNER/INTERNET FAX CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.
Page 465: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted
SCANNER/INTERNET FAX STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS Select the job that you wish to stop. (1) Touch the mode tab of the job to be Print Job Internet Fax...
Page 466: Giving Priority To A Scan Transmission Job
SCANNER/INTERNET FAX GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
Page 467: Checking The Internet Fax Activity
SCANNER/INTERNET FAX CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 468: Internet Fax Reception Functions
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.
Page 469: Manually Receiving Internet Faxes
SCANNER/INTERNET FAX MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. Scan Internet Fax USB Mem.
Page 470: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
SCANNER/INTERNET FAX PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved.
Page 471: Checking The Image Before Printing
SCANNER/INTERNET FAX CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 472: Image Check Screen
SCANNER/INTERNET FAX IMAGE CHECK SCREEN This section explains the image check screen. Back Image Check AAA AAA 04/04/2010 10:28 1 / 3 Display Rotation Print 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 473: Forwarding Received Internet Faxes To A Network Address (Inbound Routing Settings)
SCANNER/INTERNET FAX FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them.
Page 474 SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Sender addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
Page 475 SCANNER/INTERNET FAX Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded.
Page 476: Scanning From A Computer (Pc Scan Mode)
SCANNER/INTERNET FAX SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 477 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN V]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 478 SCANNER/INTERNET FAX Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
Page 479 SCANNER/INTERNET FAX Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window.
Page 480 SCANNER/INTERNET FAX [At the machine] Touch the [Exit] key in the touch panel. This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress. Finish PC scan mode? 5-106 Contents...
Page 481: Metadata Delivery
SCANNER/INTERNET FAX METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 482: Preparations For Metadata
SCANNER/INTERNET FAX PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.
Page 483: Transmitting Metadata
SCANNER/INTERNET FAX TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. Scan Internet Fax Data Entry (1) Touch the [Data Entry] tab. Address Book Original Scan:...
Page 484 SCANNER/INTERNET FAX Enter the selected metadata item. (1) Touch the key of the value that you wish to Data Entry enter. Cancel User ID • When the entry values of the metadata item are in the Direct Entry form of selections, the selections are shown as keys. Value 1 Value 2 When a value is editable, you can touch the [Direct...
Page 485: Metadata Fields
SCANNER/INTERNET FAX METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. •...
Page 486 CHAPTER 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive.
Page 487: Overview
DOCUMENT FILING DOCUMENT FILING This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
Page 488: Uses Of Document Filing
DOCUMENT FILING USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing Ratio and special mode settings must be reselected.
Page 489: Before Using Document Filing
DOCUMENT FILING BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Folders on the hard drive Main Folder Quick File Folder Custom Folder...
Page 490 DOCUMENT FILING Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Number of pages* Number of files Full colour...
Page 491 DOCUMENT FILING Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive.
Page 492: Important Points When Using Document Filing
Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator that saves the data.
Page 493: Using Document Filing In Each Mode
DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data.
Page 494 DOCUMENT FILING Scan to HDD mode The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is used. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Scan to HDD] tab. DOCUMENT COPY IMAGE SEND...
Page 495: Base Screen Of Document Filing
DOCUMENT FILING BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear.
Page 496: Saving Files With Document Filing
DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING This section explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File"...
Page 497 DOCUMENT FILING Touch the [OK] key. Scanned data is automatically stored You will return to the base screen of copy mode and the [Quick in the quick file folder. Do not store File] key will be highlighted. confidential data to the folder. To cancel Quick File...
Page 498: Saving A File With "File
DOCUMENT FILING SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder.
Page 499 DOCUMENT FILING Select copy settings and then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • For the procedure for placing the original, see step 4 of "SAVING A FILE WITH "Quick File""...
Page 500: File Information
DOCUMENT FILING FILE INFORMATION This section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File"" (page 6-13). Specifying a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission.
Page 501 DOCUMENT FILING Assigning a file name A file name can be assigned to the file. Touch the [File Name] key. File Information Cancel A text entry screen will appear. Enter the file name and touch the [OK] key. Confidential A maximum of 30 characters can be entered. Password User Name User Unknown...
Page 502 DOCUMENT FILING Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. Enable the confidential property. (1) Select the [Confidential] checkbox so that a File Information Cancel checkmark...
Page 503: Saving A Document File Only
DOCUMENT FILING SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to select Scan to HDD settings.
Page 504 DOCUMENT FILING [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings for 2-sided originals. Scan to HDD/Original Scan Size 100% Store Size Auto Original Image Orientation 2-Sided 2-Sided...
Page 505 DOCUMENT FILING [Colour Mode] key Touch the [Colour Mode] key to open the colour mode setting screen for Scan to HDD. Scan to HDD/Colour Mode Auto Full Colour Colour Mode Greyscale Mono2 The following settings can be selected for the scanning colour when the [START] key is pressed. Mode Scanning method The machine detects whether the original is colour or black and white and automatically...
Page 506 DOCUMENT FILING Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-65) in "5. SCANNER / INTERNET FAX". Scan to HDD/Special Modes Erase Card Shot Build...
Page 507: Performing "Scan To Hdd
DOCUMENT FILING PERFORMING "Scan to HDD" Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Placing the original on the document glass Portrait original Align the top edge of the original against the side of the document glass with the scale.
Page 508 DOCUMENT FILING When Scan to HDD is performed without appending file information, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Day-Month-Year_Hour-Minute-Second (Example: HDD_04042010_112030) Stored to: Main Folder When user authentication is used, the user name that was used for login is automatically selected. 6-23 Contents...
Page 509: Using Stored Files
DOCUMENT FILING USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled.
Page 510 DOCUMENT FILING Select the file that you wish to retrieve. • Select the folder in the folder selection screen. File Retrieve Scan to HDD HDD Status Ex Data Access When the folder is selected, the files in the folder will Search Back Main Folder...
Page 511: Folder And File Selection Screens
DOCUMENT FILING FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine. When user authentication is not enabled When user authentication is enabled Search...
Page 512: File Selection Screen
DOCUMENT FILING FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. The file selection screen can be displayed in "List screen" format or "Thumbnail screen" format. (To select the format, see "(5) [Switch Display] key"...
Page 513 DOCUMENT FILING [Multi-File Print] key Touch this to select multiple files in a folder for printing. ☞ MULTI-FILE PRINTING (page 6-33) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order".
Page 514: Selecting A File
DOCUMENT FILING SELECTING A FILE This section explains how to select a file to be used. Select the folder that contains the file you wish to use. DOCUMENT COPY IMAGE SEND FILING (1) Touch the [DOCUMENT FILING] key. The folder selection screen will appear. If a different tab File Retrieve Scan to HDD HDD Status...
Page 515: Job Settings Screen
DOCUMENT FILING JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. File Retrieve Scan to HDD HDD Status Ex Data Access Cancel Job Settings Search Back...
Page 516: Printing A Stored File
DOCUMENT FILING PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings.
Page 517: Print Settings Screen
DOCUMENT FILING PRINT SETTINGS SCREEN Cancel Job Settings / Print file-01 Name 1 Mono2 Paper Select Number of Prints Auto Print and Delete the Data (1 999) Output Print and Save the Data 2-Sided Special Modes [Paper Select] key Use this key to set the paper size. Use these keys to set the number of copies.
Page 518: Multi-File Printing
DOCUMENT FILING MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Touch the [Multi-File Print] key. Search Back Main Folder To select files of a particular job type, touch the [Switch File Name User Name Date Display] key, select the job type from the screen that appears, file-01 Name 1 04/04/2010...
Page 519 DOCUMENT FILING Printing a selected file. (2) (3) The number of selected files appears in the number of selected Cancel Job Settings / Print files display. Number of Selected Files: 5 If you wish to use the number of copies that was stored with the file, go to step (3).
Page 520 DOCUMENT FILING Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. Touch the [Batch Print] key. Select All Back Multi-File Print...
Page 521 DOCUMENT FILING If a password has been established, Cancel Batch Print touch the [Password] key. User 1/ All Files Enter the password with the numeric keys (5 to 8 digits) and User Name Name 1 touch the [OK] key. Only files that have the same password will Password be selected.
Page 522: Sending A Stored File
DOCUMENT FILING SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file.
Page 523: Send Settings Screen
DOCUMENT FILING SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" (page 4-7) in "4. FACSIMILE" and "BASE SCREEN" (page 5-9) in "5. SCANNER / INTERNET FAX".
Page 524: Properties Of Stored Files
DOCUMENT FILING PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected.
Page 525 DOCUMENT FILING Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". •...
Page 526: Moving A Stored File
DOCUMENT FILING MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-29) Touch the [Move] key. Cancel Job Settings file-01...
Page 527 DOCUMENT FILING Touch the [Move] key. Cancel Job Settings / Move file-01 Name 1 Mono2 Select the folder the file is moved to. File Name file-01 Move to: User 2 Move A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
Page 528: Deleting A Stored File
DOCUMENT FILING DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 6-29) Touch the [Delete] key. Cancel Job Settings file-01 Name 1...
Page 529: Checking An Image Of A Stored File
DOCUMENT FILING CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the desired file and touch the [Image Check] key. ☞ SELECTING A FILE (page 6-29) Touch the [Image Check] key. Cancel Job Settings file-01...
Page 530: Image Check Screen
DOCUMENT FILING IMAGE CHECK SCREEN This section explains the image check screen. Image Check Back file-01 Name 1 Mono2 Display Rotation Detail 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 531: Retrieving And Using A File From The Job Status Screen
DOCUMENT FILING RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 532: Searching For A Stored File
DOCUMENT FILING SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name.
Page 533 DOCUMENT FILING Using the user name to search (B)(D) There are four ways to select the user name: Cancel User Name (A) Touch the key of the user name. Name 2 The touched user name is highlighted. Name 1 If you accidentally select the wrong user name, touch the Name 3 Name 4 Default User...
Page 534 DOCUMENT FILING Touch the [Start Search] key. Search Cancel Start Search The search results will appear in a screen similar to the following screen. A list of the files that match your search User Name Name 1 criteria will appear. Select the desired file from the list. File or Folder Name file-01 The job settings screen will appear.
Page 535 DOCUMENT FILING Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. Open the folder that you wish to search. (1) Touch the [DOCUMENT FILING] key. DOCUMENT COPY IMAGE SEND...
Page 536 DOCUMENT FILING Using the user name to search (B)(D) There are four ways to select the user name: Cancel User Name (A) Touch the key of the user name. Name 2 The touched user name is highlighted. Name 1 If you accidentally select the wrong user name, touch the Name 3 Name 4 Default User...
Page 537 DOCUMENT FILING Start searching. (1) Touch the [Search within Current Folder] Cancel Start Search Search checkbox so that it is selected To search only files that are in the current folder, select User Name Name 1 the [Search within Current Folder] checkbox File or Folder Name file-01 Use this method to search for a file in a confidential folder.
Page 538 CHAPTER 7 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "System Settings Menu"...
Page 539 Storing/Calling of System Settings ... 7-90 Sharp OSA Settings ..... . . 7-91 SYSTEM SETTINGS FOR FAX System Settings for Fax (General) List .
Page 540: System Settings
SYSTEM SETTINGS SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 541: Common Operation Methods
SYSTEM SETTINGS Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen System Settings Address Book Back...
Page 542: System Settings (General)
SYSTEM SETTINGS SYSTEM SETTINGS (GENERAL) This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the JOB STATUS operation panel.
Page 543: System Settings (General) List
SYSTEM SETTINGS System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 7-29). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 544 SYSTEM SETTINGS Paper Tray Settings Item Factory default setting Page 7-13 ■ Paper Tray Settings ● Tray Settings Tray 1 Tray 2* Plain, Auto-AB (Auto-Inch) Tray 3* 7-13 Tray 4* Bypass Plain, Auto-AB (Auto-Inch) Select Similar Sizes for Auto Detection Auto-AB: 216 mm x 330 mm (8-1/2"...
Page 545 SYSTEM SETTINGS Printer Condition Settings Item Factory default setting Page 7-21 ■ Printer Condition Settings ● Printer Default Settings Copies Orientation Portrait Default Paper Size A4 (8-1/2" x 11") Default Paper Type Plain Paper Initial Resolution Setting 600dpi (High Quality) Disable Blank Page Print Disabled Line Thickness...
Page 546 SYSTEM SETTINGS Document Filing Control Item Factory default setting Page 7-24 ■ Document Filing Control USB-Device Check Item Factory default setting Page – 7-25 ■ USB-Device Check User Control Item Factory default setting Page 7-25 ■ User Control* ● Amend User Information –...
Page 547: Total Count
SYSTEM SETTINGS Total Count This function shows the page count in each mode. Touch the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • Each sheet of paper used for automatic two-sided copying is counted as two pages. •...
Page 548: Default Settings
SYSTEM SETTINGS Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Settings If your region is ahead of GMT (Greenwich Mean Time), select [+].
Page 549: Keyboard Select
SYSTEM SETTINGS Date Format The format used to print the date on lists and other output can be changed. Item Settings Current Setting The current time appears in the format set in the date format settings. Format Set the order of display of the year, month, and day (YYYY/MM/DD). Separator Select one of three symbols or a blank space for the separator used in the date.
Page 550: Paper Tray Settings
SYSTEM SETTINGS Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Page 551 SYSTEM SETTINGS Tray Settings Paper Tray Paper Type Size Tray 1 Plain, Pre-Printed, Auto-AB (A4, A5, B5, 216 mm x 330 mm (8-1/2" x 13")), Recycled, Letter Head, Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"), Pre-Punched, Colour, 216 mm x 343 mm (8-1/2"...
Page 552: Paper Type Registration
SYSTEM SETTINGS Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Description Store any name.
Page 553: Address Control
SYSTEM SETTINGS Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. •...
Page 554 SYSTEM SETTINGS Settings Item Description Items stored in all modes Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key. Address Type •...
Page 555: Custom Index
SYSTEM SETTINGS Item Description Items appearing when an Internet fax address is stored I-Fax Address Enter an Internet fax address (max. 64 characters). File Format Compression Mode: Select the compression mode for transmission. Select whether or not you wish to receive a reception report by e-mail after Request Internet Fax Reception Report transmission is completed.
Page 556: Program
SYSTEM SETTINGS Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Page 557: Fax Data Receive/Forward
SYSTEM SETTINGS Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX" (page 7-92). I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed.
Page 558: Printer Condition Settings
SYSTEM SETTINGS Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Page 559: Pcl Settings
SYSTEM SETTINGS Item Selections • (Use Print per Unit) Print per unit • (Do not use Print per Unit) Output • (Use Staple) Staple* • (Do not use Staple) • (Disabled) Quick File • (Enabled) *1 This setting is used to adjust the line width of vector graphics. Except for CAD and other specialized uses, there is normally no need to change this setting.
Page 560: Postscript Setting
SYSTEM SETTINGS PostScript Setting When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Settings Item Description Selections When a PS (PostScript) error •...
Page 561: Document Filing Control
SYSTEM SETTINGS Document Filing Control Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. Folder List Back Add New...
Page 562: Usb-Device Check
SYSTEM SETTINGS USB-Device Check This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key to check the connection. The status of a USB device that is not compatible with the machine will not appear. User Control This section explains settings for user control.
Page 563: System Settings (Administrator)
SYSTEM SETTINGS SYSTEM SETTINGS (ADMINISTRATOR) This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting"...
Page 564: When User Authentication Is Enabled
SYSTEM SETTINGS When User Authentication is Enabled When "User Authentication Setting" (page 7-45) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen.
Page 565 SYSTEM SETTINGS Login by user number Touch the [Admin Login] key. User Authentication Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can now be used. Admin Login • In addition to login by touching the [Admin Login] key, the system settings (administrator) can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights.
Page 566: System Settings (Administrator) List
SYSTEM SETTINGS System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 567 SYSTEM SETTINGS Energy save Item Factory default setting Page 7-57 ■ Energy Save ● Toner Save Mode 7-57 Print Disabled ● Auto Power Shut-Off Enabled 7-57 ● Auto Power Shut-Off Timer 5 min. 7-57 ● Preheat Mode Setting 1 min. 7-57 Operation Settings Item...
Page 568 SYSTEM SETTINGS Item Factory default setting Page Scan Customize 1 Address Review Customize 2 File Customize 3 Quick File Internet Fax* (Same as Scan) Fax* 7-59 (Same as Scan) USB Memory Scan Customize 1 – Customize 2 – Customize 3 –...
Page 569 SYSTEM SETTINGS Device Control Item Factory default setting Page 7-61 ■ Device Control ● Other Settings 7-61 AB/Inch Type Setting AB (Inch) 7-61 Default Original Size Settings Copy: None Fax/Image Send: A4 (8-1/2" x 11") 7-61 Scan to HDD: A4 (8-1/2" x 11") Original Feeding Mode All Disabled 7-61...
Page 570 SYSTEM SETTINGS Copy Function Settings Item Factory default setting Page ■ 7-64 Copy Function Settings ● Initial Status Settings Paper Tray Tray 1 Exposure Type Auto 7-64 Copy Ratio 100% 2-Sided Copy 1-Side to 1-Side Output Auto ● Other Settings 7-65 Copy Exposure Adjustment 7-65...
Page 571 SYSTEM SETTINGS Network Settings Item Factory default setting Page 7-67 ■ Network Settings ● IPv4 Settings DHCP 7-67 ● IPv6 Settings Disabled 7-67 ● Enable TCP/IP Enabled 7-67 ● Enable NetWare Enabled 7-67 ● Enable EtherTalk Enabled 7-67 ● Enable NetBEUI Enabled 7-67 ●...
Page 572 SYSTEM SETTINGS Image Send Settings Item Factory default setting Page 7-70 ■ Image Send Settings ● Operation Settings 7-70 Other Settings 7-70 Default Display Settings Scan (fax when fax option is installed) • Hold settings for a while after scanning has been Disabled 7-70 completed...
Page 573 SYSTEM SETTINGS Item Factory default setting Page Settings to Disable Registration 7-71 Disable Registering Destination from Operation Panel All disabled 7-71 Disable Registering Destination on Web Page* All disabled 7-71 Disable Registration of Program All disabled 7-72 Disable Registration of Memory Box All disabled 7-72 Disable Destination Registration Using Global Address...
Page 574 SYSTEM SETTINGS Item Factory default setting Page Compression Mode at Broadcasting • Black & White MH (G3) 7-74 • Colour/Greyscale Medium Maximum Size of E-mail Attachments (E-mail) Unlimited 7-75 Maximum Size of Data Attachments (FTP/Desktop/Network Unlimited 7-75 Folder) Bcc Setting •...
Page 575 SYSTEM SETTINGS Item Factory default setting Page I-Fax Send Settings 7-77 I-Fax Reception Report On/Off Setting Disabled 7-77 I-Fax Reception Report Request Timeout Setting 1 hour 7-77 Number of Resend Times at Reception Error 7-77 Maximum Size of E-mail Attachments Unlimited 7-77 Rotation Sending Setting...
Page 576 SYSTEM SETTINGS Document Filing Settings Item Factory default setting Page 7-80 ■ Document Filing Settings ● Other Settings 7-80 Default Mode Settings Sharing Mode 7-80 Sort Method Setting Date 7-80 Administrator Authority Setting Delete File Disabled 7-80 Delete Folder Disabled Change Password Disabled Delete All Quick Files...
Page 577 SYSTEM SETTINGS Item Factory default setting Page ● Document Output Options Print Copy Enabled Print Enabled Scan Send Disabled Internet Fax Send (Incl. PC-I-Fax)* Disabled Fax Send (Incl. PC-Fax)* Disabled Scan to HDD Enabled Scan Send Copy Disabled 7-82 Scan Send Enabled Internet Fax Send (Incl.
Page 578 SYSTEM SETTINGS List Print (Administrator) Item Factory default setting Page 7-83 ■ List Print (Administrator) ● Administrator Settings List – 7-83 ● Image Sending Activity Report – 7-83 ● Data Receive/Forward List – 7-83 ● Web Settings List* – 7-83 ●...
Page 579 SYSTEM SETTINGS Enable/Disable Settings Item Factory default setting Page 7-85 ■ Enable/Disable Settings ● Printer Condition Settings 7-85 Disable Blank Page Print Disabled 7-85 ● User Control 7-85 Disabling of Printing by Invalid User Disabled 7-85 ● Operation Settings 7-85 Cancel Auto Clear Timer Disabled 7-85...
Page 580 SYSTEM SETTINGS Item Factory default setting Page ● Image Send Settings 7-86 Other Disabling 7-86 Disable Switching of Display Order Disabled 7-86 Disable Scan Function • PC Scan Disabled 7-86 • USB Memory Scan Disabled Settings to Disable Registration 7-86 Disable Registering Destination from Operation Panel All disabled 7-86...
Page 581 Storing/Calling of System Settings ● Restore Factory Defaults – 7-90 ● Store Current Configuration – 7-90 ● Restore Configuration – 7-90 Sharp OSA Settings Item Factory default setting Page ■ 7-91 Sharp OSA Settings ● External Account Setting* External Account Control Disabled 7-91...
Page 582: User Control
SYSTEM SETTINGS User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied.
Page 583: Other Settings
SYSTEM SETTINGS Other Settings Actions when the Limit of Pages Automatically print stored jobs for Output Jobs after login This setting determines whether or not a job will be When retention is enabled in the printer driver and print completed if the page limit is reached while the job is in data has been spooled to the machine, you can have the progress.
Page 584: User List
SYSTEM SETTINGS User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. User List Back Add New Delete All Users Administrator User Index Switch Other User Name 1 Name 2...
Page 585 SYSTEM SETTINGS Settings Item Description Store the name of the user (max. 32 characters). This user name is used as the key name in User Name the login screen, the document filing user name, and the sender name. (The user name must be unique.) Apply User Name to Log-in Touch this key to enter the entered user name in the login name.
Page 586: Page Limit Group List
SYSTEM SETTINGS Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. System Settings Page Limit Group List Back...
Page 587: Authority Group List
SYSTEM SETTINGS Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. System Settings Authority Group List Back...
Page 588 SYSTEM SETTINGS List of settings and factory default settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select one of the previously stored groups for use as a template for the new group.
Page 589 Allowed • Special Modes Usage Allowed Allowed Prohibited • Document Filing Image Check Allowed Allowed Prohibited Sharp OSA Approval Setting to Use a Sharp OSA Allowed Allowed Allowed Common Functions [1-Sided/2-Sided [1-Sided/2-Sided [1-Sided/2-Sided Approval Settings for 2-Sided Print Approved] Approved]...
Page 590: Favourite Operation Group List
SYSTEM SETTINGS Favourite Operation Group List This is used to store favourite operation groups and home screens. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favourite Operation Group Registration Sets of preferred settings can be as configured and registered groups.
Page 591 SYSTEM SETTINGS Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favourite operation group. Settings Item Description Home Screen Name Enter a maximum of 32 characters for the home screen name. Select the Home Screen to be Select one of the previously stored home screens as a template for the new home screen.
Page 592: User Count
SYSTEM SETTINGS User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. User Count Back Select All Users Show Delete Administrator User Index Switch Other User Name 1 Name 2 Name 3...
Page 593 SYSTEM SETTINGS Resetting user counts Select a user in the setting screen and touch the [Reset] key. A count reset screen for that user will appear. The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in each case are described in the table below.
Page 594: Energy Save
SYSTEM SETTINGS Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Toner Save Mode Auto Power Shut-Off Timer You can reduce the amount of toner used for printing.
Page 595: Operation Settings
SYSTEM SETTINGS Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound Disabling of Bypass Printing This setting is used to adjust (or turn off) the volume of the This is used to disable bypass printing (printing other beep that sounds when you touch a key.
Page 596: Mfp Display Pattern Setting
SYSTEM SETTINGS MFP Display Pattern Setting One of six colour patterns can be selected for the colour pattern in the touch panel. A sample of the selected pattern can be viewed. Customize Key Setting Short-cuts to functions that are frequently used can be displayed in the base screen of each mode. For information on customize keys, see the chapters for each function.
Page 597: Preview Setting
SYSTEM SETTINGS Preview Setting Configure settings for the preview screen that can be used for fax/image send and document filing. Default Preview Display Select the display zoom ratio of the preview screen for fax/image send and document filing. Received Data Image Check Setting Select whether or not a preview of received faxes and Internet faxes is shown.
Page 598: Device Control
SYSTEM SETTINGS Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings AB/Inch Type Setting Original Feeding Mode The numbers and units of the default settings and input The following original feeding modes can be set to ranges that appear in the setting screens can be operate by default in copy, Scan to HDD, and image switched between inches and AB sizes.
Page 599 SYSTEM SETTINGS Optimization of a Hard Disk This function optimizes the hard drive of the machine by defragmenting data. If a job is in progress, a message will appear and optimization will not begin until the job is finished. During optimization, the following operations are not possible: •...
Page 600: Disabling Of Devices
SYSTEM SETTINGS Disabling of Devices Use these settings when a peripheral device on the machine has failed or when you wish to temporarily disable a device. Disabling of Document Feeder Disabling of Offset (When a finisher is installed.) Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions.
Page 601: Copy Function Settings
SYSTEM SETTINGS Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key (...
Page 602 SYSTEM SETTINGS Other Settings Copy Exposure Adjustment Card Shot Settings This is used to adjust the exposure level when [Auto] is This is used to set the default original size for the card used for the copy exposure. shot function. Select separate settings for the document glass and for Both the X (horizontal) and Y (vertical) dimensions of the the automatic document feeder.
Page 603 SYSTEM SETTINGS Auto Selection of Paper Tray that was Last Loaded When this setting is enabled and the machine is on standby in copy mode, the last paper tray that was loaded with paper automatically becomes the default paper tray for copy mode, until the machine is reset. 600dpi x 600dpi Scanning Mode for Document Feeder This is used to change the scanning resolution for...
Page 604: Network Settings
SYSTEM SETTINGS Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND OFF"...
Page 605: Printer Settings
SYSTEM SETTINGS Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages. Enable Detected Paper Size in Bypass Tray A notice page is printed when printing cannot be This is used to prohibit printing when the paper size...
Page 606: Interface Settings
SYSTEM SETTINGS Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode Enable Network Port This function is used to print the print data from a This is used to enable printing from the network port.
Page 607: Image Send Settings
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX"...
Page 608 SYSTEM SETTINGS Must Input Next Address Key at Erase Width Adjustment Broadcast Setting This is used to set the default erase width for erase function. Specify a value from 0 mm (0") to 20 mm (1") in This setting is used to require that the [Next Address] increments of 1 mm (1/8") for edge erase.
Page 609 SYSTEM SETTINGS Disable Registration of Program Settings to Disable Transmission This prohibits the use of the address book when a These settings are used to disable the following program is stored. transmission operations. Configure the setting for each of the following items: •...
Page 610 SYSTEM SETTINGS Own Name and Destination Set Use this setting to enter the Internet fax address, fax number of the machine and the name of the user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax.
Page 611: Scan Settings
SYSTEM SETTINGS Scan Settings Settings related to scanning can be configured. Other Settings Initial File Format Setting This is used to set the default file format for Scan to E-mail and USB memory mode when the e-mail address Default Sender Set is entered manually by touching the [Address Entry] key.
Page 612 SYSTEM SETTINGS Maximum Size of E-mail Pre-Setting Mail Signature Attachments (E-mail) A signature can be automatically appended to the end of the body text of e-mail. This is convenient when it is a To prevent the transmission of excessively large image corporate policy to append a specific signature at the files by Scan to E-mail, a file size limit can be set from end of e-mail.
Page 613: I-Fax Settings
SYSTEM SETTINGS I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Transaction Report Print Select I-Fax Default Settings Setting These settings are used to configure the default settings for Internet fax. This is used to select whether or not a transaction report will be printed, and if printed, the condition for being printed.
Page 614 SYSTEM SETTINGS Activity Report Print Select Setting I-Fax Send Settings This is used to have the Image Sending Activity Report I-Fax Send Settings are described below. stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to I-Fax Reception Report On/Off automatically print each time the number of transactions Setting...
Page 615 SYSTEM SETTINGS Rotation Sending Setting I-Fax Receive Settings When transmitting an image that is one of the following I-Fax Receive Settings are described below. sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) Auto Receive Reduce Setting B5, A5, 5-1/2"...
Page 616 SYSTEM SETTINGS Letter Size RX Reduce Print Allow/Reject Mail or Domain Name Setting This program is not available in Canada and Philippines. When a letter (8-1/2" x 11") size fax is received, this This setting is used to allow or refuse reception from setting reduces the fax to A4 size.
Page 617: Document Filing Settings
SYSTEM SETTINGS Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings Default Colour Mode Settings This is used to specify which mode, Sharing or This sets the default colour mode settings when Scan to Confidential, is used as the default mode when storing a HDD is used.
Page 618 SYSTEM SETTINGS Scan Complete Sound Setting This setting adjusts the volume of the beep that sounds when scanning ends. The beep can also be turned off. Disable Stamp for Reprinting When a stored file is retrieved and printed, this setting prohibits the selection of a "Stamp"...
Page 619: Document Output Options
SYSTEM SETTINGS Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Description Print...
Page 620: List Print (Administrator)
SYSTEM SETTINGS List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 621: Security Settings
SYSTEM SETTINGS Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings IPsec Settings SSL can be used for data transmission over a network. IPsec can be used for data transmission/reception on a SSL is a protocol that enables the encryption of network.
Page 622: Enable/Disable Settings
SYSTEM SETTINGS Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Page 623 SYSTEM SETTINGS Copy Function Settings Image Send Settings Disabling Deletion of Job Programs Other Disabling This is used to prohibit the deletion and changing of copy Disable Switching of Display Order settings stored in job programs. This is used to prohibit changes to the order of display Disabling of Bypass-Tray in Duplex Copy (search number order, ascending, descending) in the This is used to prohibit the use of the bypass tray when...
Page 624 SYSTEM SETTINGS Disable Registering Destination on Web Page Settings to Disable Transmission (When network connection is enabled.) These settings are used to disable the following This disables address control from the Web pages. transmission operations. • Group (Direct Entry) Disable [Resend] on Image Send Mode •...
Page 625: Change Administrator Password
SYSTEM SETTINGS Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters).
Page 626: Data Backup
SYSTEM SETTINGS Data Backup Settings and information stored in the machine can be saved to USB memory. • This function can be enabled when a USB memory device is installed. • This function cannot be used while the system settings are in use, while a job is being executed, or when there is a reserved job.
Page 627: Storing/Calling Of System Settings
SYSTEM SETTINGS Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 628: Sharp Osa Settings
Sharp OSA Settings External Account Setting Animation Play Speed Setting (When the external account module is installed.) Set the playing speed of the animation in the Sharp OSA External Account Control application. When this setting is enabled, the machine enters The following settings can be configured.
Page 629: System Settings For Fax
SYSTEM SETTINGS SYSTEM SETTINGS FOR FAX This section explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
Page 630: Address Control
SYSTEM SETTINGS Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 7-16). When the [Address Book] key is touched, the following screen appears. Address Book Back Sort Address...
Page 631 SYSTEM SETTINGS Settings Item Description General items stored Select the type of address to be stored in the address book. Address Type In this case, select [Fax]. Set a search number. The lowest available number is automatically entered. To Search Number change the number, enter a number from 001 to 999.
Page 632: F-Code Memory Box
SYSTEM SETTINGS F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. System Settings F-Code Memory Box Back Add New Sort Polling Memory Box 1 Box 2...
Page 633 SYSTEM SETTINGS Settings Item Description Items common to all types Select the type of box. • Polling Memory: Store a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication.
Page 634: Fax Data Receive/Forward
SYSTEM SETTINGS Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Description Set the fax reception method. • Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception.
Page 635: System Settings For Fax (Administrator) List
SYSTEM SETTINGS System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) List" (page 7-92). • For the procedure for using the system settings (administrator), see "Accessing the System Settings (Administrator)"...
Page 636 SYSTEM SETTINGS Item Factory default setting Page Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report 7-101 • Receiving No Printed Report • Confidential Reception Print Out Notice Page Activity Report Print Select Setting •...
Page 637: Image Send Settings
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Pause Time Setting Fax Default Settings Use this to change the length of pauses inserted in fax The fax settings can be enabled or disabled to suit the numbers.
Page 638 SYSTEM SETTINGS The Image Sending Activity Report can be set to Original Print on Transaction automatically print each time the number of transactions reaches 201, and it can also be set to automatically print Report at a specified time (once a day only). (The settings can When a transaction report is printed for a memory be simultaneously enabled.) transmission, this is used to print part of the first page of...
Page 639 SYSTEM SETTINGS Date/Own Number Print Position Fax Send Settings Setting Settings for fax transmission can be configured. This setting determines the position of the date and sender information printed at the top of faxes by the receiving Rotation Sending Setting machine.
Page 640 SYSTEM SETTINGS Recall in Case of Line Busy Recall in Case of Communication Error This program is used to set the number of recall This determines how many times your machine will attempts and the interval between recall attempts when automatically re-attempt the call if a fax transmission a transmission is not successful due to the line being fails due to a communication error.
Page 641 SYSTEM SETTINGS Auto Receive Reduce Setting Fax Receive Settings When a fax is received that includes the sender's name Settings for fax reception can be configured. and number, the received image is slightly larger than the standard size. This setting is used to automatically reduce the image to fit the standard size.
Page 642 SYSTEM SETTINGS Letter Size RX Reduce Print Allow/Reject Number Setting This program is not available in Canada and Philippines. Use this setting to specify whether reception from a When a letter (8-1/2" x 11") size fax is received, this stored number is to be allowed or rejected. setting reduces the fax to A4 size.
Page 643: Appendix
SYSTEM SETTINGS APPENDIX System Settings Menu Total Count Job Count Device Count Default Settings Clock Adjust Keyboard Select List Print (User) All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List Paper Tray Settings Tray Settings Paper Type Registration Auto Tray Switching Custom Size Registration (Bypass)
Page 644 Enable/Disable Settings Change Administrator Password Product Key Data Backup Storage Backup Device Cloning Storing/Calling of System Settings Restore Factory Defaults Store Current Configuration Restore Configuration Sharp OSA Settings External Account Setting USB Driver Settings Animation Play Speed Setting 7-107 Contents...
Page 645 CHAPTER 8 TROUBLESHOOTING This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest authorised service representative.
Page 646: Removing Misfeeds
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution The fusing unit is hot. Take care not to burn yourself when removing a misfeed. • When removing misfed paper, do not touch or damage the transfer belt. Fusing unit •...
Page 647: How To Remove Misfeeds
TROUBLESHOOTING HOW TO REMOVE MISFEEDS If you require more information when reading the instructions in the touch panel, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 10) for your situation. ☞...
Page 648 TROUBLESHOOTING (2) Paper misfeed in the output area (5) Paper misfeed in the reversing unit Remove the misfed paper. Open the right side cover, open the paper conveyor cover, and remove the paper. If the misfeed is not in the (3) Paper misfeed in the fusing unit above location, grasp the handle on the secondary...
Page 649 TROUBLESHOOTING (9) Paper misfeed in tray 1 to tray 4 (in the (10) Paper misfeed in the finisher tray) Open the front cover. When a paper gets twisted to the roller, remove the tray and remove the misfeed paper. While pressing the lever over When pulling out a tray, be sure to open the right to the left, slide the finisher to cover and check for a paper misfeed.
Page 650: Removing Staple Jams
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER Caution Take care that a bent staple does not hurt you. Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops.
Page 651 TROUBLESHOOTING Lower the lever at the front end of the staple case. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
Page 652: Problems Related To Copying Operation
TROUBLESHOOTING COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place............8-8 •...
Page 653: Problems Related To Copy Results
TROUBLESHOOTING Problem Point to check Solution Two-sided copying Does the paper type setting of the Check "Tray Settings" in the system settings. If the does not take place. selected tray specify a type of paper that [Disable Duplex] checkbox is selected , two-sided cannot be used for two-sided copying? copying using that tray will not be possible.
Page 654: Problems Related To Printing Operation
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place............8-10 •...
Page 655 TROUBLESHOOTING Problem Point to check Solution Printing does not take Is the IP address selected correctly? If the machine does not have a permanent IP address place. (Windows) (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes.
Page 656 TROUBLESHOOTING Problem Point to check Solution Printing does not take Is the I/O timeout setting too short? If the I/O timeout setting is too short, errors may occur place. while writing to the printer. Ask the administrator of the machine to configure an appropriate time in "I/O Timeout". ➞...
Page 657: Problems Related To Print Results
TROUBLESHOOTING PROBLEMS RELATED TO PRINT RESULTS Problem Point to check Solution The image is grainy. Are the printer driver settings When selecting print settings, you can set the print appropriate for the print job? mode to [Normal], [High Quality], or [Fine]. When you need a very clear image, select [Fine].
Page 658 TROUBLESHOOTING Problem Point to check Solution The image is upside Are you using a type of paper (punch When the image size and paper size are the same but the down. paper, etc.) that can only be loaded in a orientations are different, the orientation of the image is fixed orientation? automatically rotated to match the paper.
Page 659 TROUBLESHOOTING FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place........... .8-16 •...
Page 660: Problems Related To Transmission
TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION Problem Point to check Solution Transmission does Is the telephone line connected Check the telephone line socket, the wall socket, and not take place. securely? any extension adapters to make sure that all connections are secure. ☞...
Page 661 TROUBLESHOOTING Problem Point to check Solution Transmission does Does the job status screen (completed Perform the transmission again. not take place. jobs) or a transaction report indicate that If the transmission is still not successful after recalling is the transmission was not successful? performed as set in "Recall in Case of Line Busy"...
Page 662: Problems Related To Reception
TROUBLESHOOTING PROBLEMS RELATED TO RECEPTION Problem Point to check Solution Printing does not take Does a message appear in the display Restore printing capability as instructed by the place after reception. instructing you to add toner or paper? message. (Printing is not possible when this screen appears.) Does a password entry screen appear? "Hold Setting for Received Data Print"...
Page 663: Problems Related To Telephone
TROUBLESHOOTING PROBLEMS RELATED TO TELEPHONE Problem Point to check Solution Dialling is not Is the extension phone connected? Check the telephone line socket, the extension phone possible. socket, the wall socket, and any extension adapters to make sure that all connections are secure. You cannot talk to the Did you dial using the speaker? When you dial using the speaker, you will be able to...
Page 664 TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch individual Has the maximum number of keys been Delete one-touch keys and group keys that are not key or group key stored? being used. cannot be stored.
Page 665: Problems Related To One-Touch Individual Keys / Group Keys
TROUBLESHOOTING SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place........... .8-21 •...
Page 666 TROUBLESHOOTING Problem Point to check Solution Transmission does Does the image file exceed the e-mail If your administrator has set a limit on the size of not take place. attachment limit set in the system transmitted files, a file that exceeds the limit cannot be settings (administrator)? transmitted.
Page 667 TROUBLESHOOTING Problem Point to check Solution The received image Does the viewer program used by the The recipient may be able to open the file if you change file cannot be opened. recipient support the format of the the file type and compression mode selected at the time received image data? of transmission.
Page 668: Problems Related To Scan Results
TROUBLESHOOTING PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is Is the original scan size setting smaller Set the scan size to the actual original size. clipped. than the actual original size? If you have intentionally set a smaller size than the actual original size, note carefully the placement position of the selected scan size when placing the original.
Page 669 TROUBLESHOOTING Problem Point to check Solution JPEG was selected for Is the colour mode set to [Mono2]? When [JPEG] is selected for the file type and the image the file type but the file is scanned in Mono 2, the file will be created as a TIFF was created as a TIFF file.
Page 670 TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch individual Has the maximum number of keys been Delete one-touch keys and group keys that are not key or group key stored? being used. cannot be stored.
Page 671: Problems Related To Filing
TROUBLESHOOTING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place..........8-27 •...
Page 672: Problems Related To File Management
TROUBLESHOOTING Problem Point to check Solution A job cannot be stored Do custom folders appear in "Folder Click the [Get Folder Name] button in the document in a custom folder. Information"? filing save screen of the printer driver to call up the (When printing) custom folders that have been created on the machine.
Page 673 TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used..........8-30 •...
Page 674: Problems Related To Machine Operation
TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine Have functions been disabled by the Some functions may have been disabled in the system functions cannot be administrator? settings (administrator). Check with your administrator. used. When user authentication is enabled, the functions that you can use and page counts may be restricted in your user settings.
Page 675: Printing Is Not Possible Or Stops During A Job
TROUBLESHOOTING Problem Point to check Solution The operation panel Does the message "Call for service. Make sure that the LINE indicator is not lit and that the cannot be used. Code:xx-xx*." appear in the touch DATA indicator is not blinking or lit and then switch off panel? the [POWER] key ( ) and the main power switch.
Page 676: Problems Related To Paper Feeding And Output
Are multiple sheets feeding at once? Fan the paper well before loading it. Are you using paper that is not within Use SHARP-recommended paper. Using paper that is the specifications? not supported may result in misfeeds, creases, or smudges.
Page 677: Problems Related To Quality / Print Results
TROUBLESHOOTING Problem Point to check Solution The paper misfeeds. Has the correct paper size been set? If you are using a special size, be sure to specify the paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting.
Page 678: Smudges Appear On Printed Output
Point to check Solution Smudges appear on Are you using paper that is not within Use SHARP-recommended paper. Using paper that is printed output. the specifications? for other models or special paper that is not supported may result in misfeeds, creases, or smudges.
Page 679: Printing Takes Place On The Wrong Side Of The Paper
TROUBLESHOOTING Problem Point to check Solution Printing takes place Is the paper loaded with the print side • Trays 1 to 4: on the wrong side of facing in the correct direction? Load the paper with the front side facing up*. the paper.
Page 680: The Stapling Position Is Not Correct
TROUBLESHOOTING Problem Point to check Solution Stapling does not take Is a different width of paper mixed in? Stapling is not possible when paper of different widths place. are mixed together. To perform mixed size stapling, use paper of the same width. When copying, select [Mixed Size Original] in the special modes.
Page 681: Other Problems
TROUBLESHOOTING OTHER PROBLEMS Problem Point to check Solution Preview images or Are there a number of jobs waiting to be Wait until several of the jobs have been executed. thumbnail images do executed? not appear. The touch panel Is the display contrast properly Touch the brightness adjustment key ( ) on the screen is difficult to...
Page 682 Operation Guide MODEL: MX-B381 MXB381-GB-Z1...

Sharp mxb381 Operation Manual

Chapter 1 Before Using the Machine

Part Names and Functions

Turning the Power on and off

User Authentication

Home Screen

Remote Operation of the Machine

Items Recorded in the Job Log

Loading Paper

Important Points about Paper

Tray Settings for Tray 1 to 4

Loading Paper in the Bypass Tray

Originals

Placing the Original

Peripheral Devices

Finisher

Business Card Feeder

Sharp Osa

Entering Text

Functions of the Main Keys

Before Using the Machine as Acopier

Chapter 2 Copier

Base Screen of Copy Mode

Copying Sequence

Originals

Paper Trays

Basic Procedure for Making Copies

Making Copies

Automatic 2-Sided Copying

Changing the Exposure and Original Image Type

Reduction/Enlargement/Zoom

Original Sizes

Output

Making Copies Using the Bypass

Tray

Special Modes

ADDING MARGINS (Margin Shift)

ERASING PERIPHERAL SHADOWS (Erase)

MAKING COPIES in PAMPHLET FORMAT (Pamphlet Copy)

COPYING a LARGE NUMBER of ORIGINALS at ONCE (Job Build)

Adding Inserts When Copying on Transparency Film

Inserts

COPYING TWO ORIGINAL PAGES ONTO ONE SHEET (2In1)

COPYING both SIDES of a CARD on ONE SHEET of PAPER (Card Shot)

PRINTING the DATE and a STAMP on COPIES (Stamp)

[Image Edit] KEY

ADJUSTING the SHARPNESS of an IMAGE (Sharpness)

CHECKING COPIES before PRINTING (Proof Copy)

COPYING ORIGINALS of DIFFERENT SIZES (Mixed Size Original)

Copying Thin Originals

Mode)

COPYING MULTIPLE BUSINESS CARDS (Business Card Scan)

"Copy

Job Status Screen

STORING COPY OPERATIONS (Job Programs)

Chapter 3 Printer

Printer Function of the Machine

Printing from Windows

Basic Printing Procedure

Printing When the User Authentication Function Is Enabled

Viewing Printer Driver Help

Saving Frequently Used Print Settings

Changing the Printer Driver Default Settings

Printing from a Macintosh

Basic Printing Procedure

Printing When the User Authentication Function Is Enabled

Frequently Used Functions

Selecting a Print Mode Setting

Two-Sided Printing

Fitting the Print Image to the Paper

Stapling Output

Convenient Printing Functions

Convenient Functions for Creating Pamphlets and Posters

Functions to Adjust the Size and Orientation of the Image

Image Adjustment Function

Functions that Combine Text and Images

Print Functions for Special Purposes

Convenient Printer Functions

Printing Without the Printer Driver

Directly Printing from the Machine