Xerox Standard Accounting - Xerox WorkCentre 7220 Information

4.3. Xerox Standard Accounting

Xerox Standard Accounting (XSA), intended primarily for use as an accounting service, can be used as an internal
authorization service. XSA tracks copy, scan (including filing and email), print and fax usage by individual user
system administrator can enable/disable the feature by service (Copy, Print, Scan, or Fax via the LUI or Web UI, add
or delete users, and set usage limits by service for each user. If XSA is enabled, a walk-up user must enter a valid XSA
ID before being allowed access to the service for which XSA has been enabled at the device. The device will confirm
that the entered XSA ID matches an authorized user, and that the usage limits for the selected service have not been
exceeded. In this sense, XSA acts as an authorization service. The system administrator can limit access to device
services by setting the usage limits on specific services to zero for users that should not have rights to use the feature.
After each job is performed, the user's balance is updated by the number of impressions or scans performed. Services
become unavailable to the user when the usage limits are exceeded.
When XSA is enabled in the print driver or on the Web UI or Local UI for print, before a print job is submitted, an XSA
ID must also be entered. The ID is sent to the controller for validation. If the submitted ID is valid, the job will print,
and the user's balance will be updated by the number of impressions performed. If the submitted ID is invalid, the
job is deleted and an error sheet is printed in its place.
The Systems Administrator can chose to track all services (Print, Copy, Scan and Fax) or can choose to permit specific
accounting IDs only for color print and color copy.
On demand, the SA will be able to download a report that shows activity for all of the users. The SA can add, modify
or remove users and their allocations at any point.
An end user will be able to review their balances by entering a User ID at the Local UI or Web UI.
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On color machines XSA can track color copy or color print usage.
Ver. 1.0, January 2013
WorkCentre 7220-7225 Information Assurance Disclosure Paper
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