Receiving Confidential Faxes; Creating Confidential Mailbox - Oki B 4500 User Manual

Receiving Confidential Faxes

Before you can receive confidential faxes, you have to create a
confidential or personal mailbox on your fax machine that is
password protected (see below). You then have to tell the person
sending the confidential fax your mailbox number.
When your fax machine receives a confidential fax, it stores the
fax in your personal mailbox. Your fax machine will
automatically print a Confidential RX Report to indicate that a
confidential fax has been received and is waiting to be printed.
Also MSG. IN MEMORY appears on the display after receipt of
a confidential fax.

Creating Confidential Mailbox

Create a confidential or personal mailbox on your fax machine
as follows:
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING
YES (ß ß ß ß ß ) NO (à à à à à /1-7)
3. Using the numeric keypad, press number 5. The display
shows:
5:PERSONAL BOX PRG.
YES (ß ß ß ß ß ) NO (à à à à à /1-7)
4. Press the ô YES key and the display shows:
52
PERSONAL BOX NO. [
ENTER 1 - 8
5. Using the numeric keypad, enter the number (between 1
and 8) of the personal mailbox you want to use and press
the ô YES key. The display normally shows:
PERSONAL BOX [CLOSE]
YES (ß ß ß ß ß ) NO (à à à à à )
6. Press the NO õ key until the display shows:
PERSONAL BOX [CONF]
YES (ß ß ß ß ß ) NO (à à à à à )
Note: If you cannot select [CONF], then the mailbox
number you have selected already contains a bulletin
polling message. If you get the message ILLEGAL
OPERATION, then the mailbox number you have selected
already contains a confidential message in memory. Please
select another personal box number to use.
7. Press the ô YES key and the display shows:
PRG PASSWORD [
ENTER 4DIGITS
8. Using the numeric keypad, enter a four digit password and
press the ô YES key to confirm your entry. The display
again shows:
PERSONAL BOX NO. [
ENTER 1 - 8
9. Continue to create personal mailboxes or press the SELECT
FUNCTION key to finish.
]
]
]
OKIFAX 4500