Oki ES3640E Utility Manual
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Oki ES3640E Utility Manual

Oki ES3640E Utility Manual

Oki multi-function printer user manual
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Summary of Contents for Oki ES3640E

  • Page 1 59367801_cvr.jpg...

  • Page 2: Copyright Information

    The most up-to-date drivers and manuals are available from the website Copyright Information Copyright © 2005. All rights reserved. Written and produced by the Oki Data Training and Publications Department As an E manufacturer has determined that this product meets the E efficiency.ENE_crt_b_p.jpg...

  • Page 3: Table Of Contents

    Installing the Utilities... 10 Color Swatch Utility ... 13 LPR Utility ... 17 Network Extensions... 19 OKI Admin Manager Utility ... 23 PDF Direct Print Utility ... 24 Print Job Accounting Utility ... 27 PrintSuperVision ...124 Storage Device Manager ...128 Web Installer...176...

  • Page 4: Utilities

    1. Color Swatch Utility: see page 13 2. LPR Utility: see page 17 3. Network Extensions: see page 19 4. OKI Admin Manager Utility: see page 23 5. PDF Direct Print Utility: see page 24 6. Print Job Accounting Utility: see page 27 7.

  • Page 5: Descriptions Of Utilities

    • paper trays installed and the media assigned to them. • total size and percentage used of disk/memory. • percentage of toner remaining. See “Network Extensions” on page 19. Status tab: ES3640e MFP Utilities Guide Descriptions of Utilities • 5...
  • Page 6 See “PDF Direct Print Utility” on page 24. 6. Print Job Accounting Utility The Print Job Accounting software, designed specifically for Oki Data printers in a network environment, provides job accounting features that allow you to track printer usage, calculate printing costs, and specify access available to each client (user).
  • Page 7 PrintSuperVision provides access to networked printer data for monitoring, reporting and managing networked printers. It provides a full range of management functions for Oki Data printers, and for other brands of printers as well. See “PrintSuperVision” on page 124.
  • Page 8 PostScript and PDF files on the Fiery. This utility is only available for GA models. It is not compatible with standard models. See “Fiery Hot Folders” on page 181 and the online EFI Printing Guide, Chapter 6. ES3640e MFP Utilities Guide Descriptions of Utilities • 8...
  • Page 9 The ICC Profiles provided with your printer allow you to match what you see on screen to what you see on your printed output. The profiles are customized for your Oki Data printer. You may use the profiles when you use the ColorWise Pro Tools. You may also use the profiles with applications that support ICC standards.

  • Page 10: Installing The Utilities

    2. Double-click the CD icon that appears on the desktop. 3. Open the 4. Click PSDRV → English, then double click the icon. MacInstallerIcon.jpg 5. Click Continue Important! folder. and accept the Software License Agreement. ES3640e MFP Utilities Guide Installing the Utilities • 10 Mac Installer...
  • Page 11 Once the Print Job Accounting utility has been set up by your Network Administrator, it is transparent to the operation of the printer driver on your OS 10.3 system. See “Print Job Accounting Utility” on page 27. ES3640e MFP Utilities Guide Installing the Utilities • 11 to access the Utility Installation.
  • Page 12 Installing the Utilities Fiery Windows Macintosh The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. ES3640e MFP Utilities Guide Installing the Utilities • 12...

  • Page 13: Color Swatch Utility

    • Other factors influence how you see color: the color and finish of the paper, ambient light, even the color surrounding the one you are looking at. NOTE ES3640e MFP Utilities Guide Color Swatch Utility • 13...

  • Page 14: How To Install

    1. Install the utility from CD1 using the Menu Installer (Windows). 2. Click Start Programs → Utility 3. A swatch page displays, showing commonly used colors. ES3640e MFP Utilities Guide NOTE Color Swatch → Color Swatch Utility • 14 Color Swatch →...
  • Page 15 The printer may not be able to print the exact color that you desire. If you don't find your desired color, you can create or customize colors: 1. Select Custom Swatch ES3640e MFP Utilities Guide NOTE from the File menu. Color Swatch Utility • 15...
  • Page 16 6. Repeat these steps until you find the desired printed color. 7. For additional information, see the Swatch Utility Read-me file located in the Windows Programs list. The file includes: • Applying Color Value in your Application • Setting Monitor Color ES3640e MFP Utilities Guide Color Swatch Utility • 16...

  • Page 17: Lpr Utility

    • Status: LPR Utility status (empty, connecting, sending, paused, checking status, not connected) • Finish: Number of completed jobs. • Queue: Number of jobs waiting to be printed. Start → → Installation/Config ES3640e MFP Utilities Guide LPR Utility • 17 → Browse Install.exe . Click →...
  • Page 18 Additional Information For help using the LPR Utility, click on HELP in the program. ES3640e MFP Utilities Guide LPR Utility • 18...

  • Page 19: Network Extensions

    General Information This utility creates an additional tab (STATUS) in the driver that allows the client to monitor the selected printer’s status. Load this program from the Menu Installer located on CD1. Important! ES3640e MFP Utilities Guide Network Extensions • 19...
  • Page 20 Start Settings → Printer icon. Click 2. Click on the STATUS 3. Click the UPDATE The following screen displays: NetStatus2K.tif ES3640e MFP Utilities Guide Start → Administration → . Follow the on-screen Printers . Right-click the Oki Data → Properties tab.
  • Page 21 This causes a significant delay until the Properties dialog box opens. To avoid this, use the Update Status button in the Status tab to manually update the information on demand. ES3640e MFP Utilities Guide Paper Type, weight Installed/not installed RAM size and % used;...

  • Page 22: Checking The Printer Status

    Click on the items listed on the left to see: • Network Summary • Login for Administrators • Job Login • Printer Menu To see real-time printer status, click the ES3640e MFP Utilities Guide Network Extensions • 22 UPDATE STATUS button.

  • Page 23: Oki Admin Manager Utility

    Additional Information See the online Configurator’s Guide for details on how to use this utility. The Configurator’s Guide is online and may be found on the CDs shipped with your printer. ES3640e MFP Utilities Guide OKI Admin Manager Utility • 23...

  • Page 24: Pdf Direct Print Utility

    Using The PDF Direct Print Utility works with version 1.3 (Acrobat 4.0) or below PDF files. 1. Right-click on the file you want to print in Windows Explorer NOTE NOTE ES3640e MFP Utilities Guide PDF Direct Print Utility • 24...
  • Page 25 Select Print • Paper Source Copies • • 2-sided printing • Binding Collate • • Fit to page • Print page range • Restore Default • Save Settings • Print ES3640e MFP Utilities Guide PDF Direct Print Utility • 25...
  • Page 26 Using Acrobat, delete the text that is embedded, or unembed the embedded font. In Acrobat, select Remove the checkmark in the ES3640e MFP Utilities Guide PDF Direct Print Utility • 26 Tool Touchup Text attribute →...

  • Page 27: Print Job Accounting Utility

    With Print Job Accounting, you can • Control costs by limiting access to color printing for specific clients. • Plan equipment allocation by monitoring exactly how much each client prints. Print Job Accounting Utility • 27 NOTE ES3640e MFP Utilities Guide...
  • Page 28 The Flash memory is relatively limited as to how much information can be stored on it. The Hard Disk Drive has much greater memory capacity. Additional Information For more information, see the on-line help in the utility. ES3640e MFP Utilities Guide Print Job Accounting Utility • 28 NOTE...
  • Page 29 Sample Network Diagram JA_Overview.jpg Server: Windows XP, 2000, or NT 4.0 (SP6 Client PCs: Windows XP, 2000, Me, 98, 95, NT 4.0 (SP6 ES3640e MFP Utilities Guide Print Job Accounting Utility • 29 Printer(s) Client Macs: Macintosh OS 8.x or...

  • Page 30: Operating System

    Client Computers (Windows or Macintosh) The Print Job Accounting Client software can run under any of the following operating systems: Windows • XP • 2000 • Me • 98 ES3640e MFP Utilities Guide Print Job Accounting Utility • 30 NOTE...
  • Page 31 • 95 • NT4.0 (Service Pack 6 or later) Macintosh • OS 8.1, 8.5.x, 8.6.x (Adobe PS 8.6 or greater required) • OS 9.0, 9.0.4, 9.1.x, 9.2.x (LaserWriter 8.7 required) ES3640e MFP Utilities Guide Print Job Accounting Utility • 31...

  • Page 32: Client Software

    3. Select the language. 4. Click Network Software Accounting Client → ES3640e MFP Utilities Guide Print Job Accounting Utility • 32 Administration Tools → and follow the on-screen instructions. . Follow the on-screen instructions. NOTE →...
  • Page 33 Select Plug-in Preferences 3. Open the Print Time Filters menu. Check Print Time Filters 4. Click Save Settings 5. Click Cancel ES3640e MFP Utilities Guide Print Job Accounting Utility • 33 on the File menu. JobType JobAccounting . Click General...
  • Page 34 Assign Account ID(s) only to those clients who are permitted to print. All other clients will be recognized as Unregistered ID(0). Change the settings (limits) so Unregistered ID clients are not allowed to print. ES3640e MFP Utilities Guide Print Job Accounting Utility • 34...
  • Page 35 Do not assign the same Account ID to more than one client! All Account IDs must be set in the Server computer for each Client computer allowed to print to a specific printer. ES3640e MFP Utilities Guide Print Job Accounting Utility • 35 NOTE...

  • Page 36: Client Settings

    – Paper Size – Simplex or Duplex Printing – Document Name The information on document names cannot be acquired while printing from some Windows applications or from a Macintosh. ES3640e MFP Utilities Guide Print Job Accounting Utility • 36 NOTE...
  • Page 37 • Acquire a print log for print jobs sent from a client directly to a printer, bypassing the print server. • Accurately record printed pages through print logs even when a client has cancelled his/her print jobs or paper jams have occurred. ES3640e MFP Utilities Guide Print Job Accounting Utility • 37...
  • Page 38 The first time you open the Server software, the following window appears. Note the Server ID for future use. You can also find it by clicking Help Server ID … from the → main Job Accounting Window. JA_ServerID.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 38...
  • Page 39 Server Software Starting the Server Software Click Start Programs Oki Data Print Job → → → Accounting Print Job Accounting → The following window appears: JA_OpeningScreen.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 39...

  • Page 40: File Menu

    Acquire a print log saved in the printer. Set the present time in the printer. Set up and select fees. Set the printer properties. Refresh Display → ES3640e MFP Utilities Guide to update the in-...
  • Page 41 Select the items to be shown or exported as part of Log or Total display. See page 92 for more information. Refresh the display. Refresh Display → ES3640e MFP Utilities Guide to update the infor-...
  • Page 42 • email address for Administrator • where you wish to store logs • closing date for logs (select the day of the month which determines when logs are considered previous month logs as opposed to current month logs). ES3640e MFP Utilities Guide...

  • Page 43: Help Menu

    Help Menu Server ID … Help … Version Info … Print Job Accounting Utility • 43 Display Server ID. Display the Help Topics window with tabs • Contents • Index • Find Display version information. ES3640e MFP Utilities Guide...
  • Page 44 Job Accounting software, then: 1. Click Option → The following window appears: JA_Email_Setup.bmp 2. Set up the general information on the This information includes • the mail server ES3640e MFP Utilities Guide Print Job Accounting Utility • 44 Setup Mail Setup tab,.
  • Page 45 Log reports are automatically emailed to the administrator on the following day. 6. Click ES3640e MFP Utilities Guide Print Job Accounting Utility • 45 tab, enter the name and email address for tab, enter the path where the...
  • Page 46 1. From the main Job Accounting window, click Printer Manages multiple printers as a group … → The following window appears: JA_AddGroup1.bmp 2. Enter the Group Name of your choice. Click ES3640e MFP Utilities Guide Print Job Accounting Utility • 46 Next...
  • Page 47 If you create a new group after registering printers, a list of the registered printers will appear in the box and can be highlighted for inclusion in the group. 3. Click Finish ES3640e MFP Utilities Guide Print Job Accounting Utility • 47...
  • Page 48 Before starting, check that the printers are turned on and properly connected. 1. From the main Print Job Accounting window, click Printer Add a printer → The following window appears: JA_AddPrinter1.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 48...
  • Page 49 Next . Wait while the software searches for printers. A window appears, showing a listing of all the printers found. For example: JA_AddPrinter2.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 49 NOTE Search printers and select Local Port...
  • Page 50 4. From the list of printers searched, select the printer you want to register. Click Next The following window appears: JA_AddPrinter3.bmp 5. Set up the printer: See “Setting Up” on page 52. 6. Click Finish ES3640e MFP Utilities Guide Print Job Accounting Utility • 50...
  • Page 51 7. Use this window to add User Account IDs for the printer. For more information, see step 3, ff., under “Account IDs” on page 73. 8. When done, click ES3640e MFP Utilities Guide Print Job Accounting Utility • 51 . Click...
  • Page 52 If the printer is to be included in a group, select the group here. Groups must first be defined using Printer → Manages multiple printers as a group … in the main Job Accounting window. See page 46. ES3640e MFP Utilities Guide Print Job Accounting Utility • 52 NOTE...

  • Page 53: Operation At Log Full

    Cancel the job Do not acquire the Delete old logs a. The default setting. ES3640e MFP Utilities Guide Print Job Accounting Utility • 53 Change Time … Cancels the jobs once the buffer is full. Prints without acquiring logs once the buffer is full.

  • Page 54: Inhibit The Initialization Of Hdd

    Flash Memory (if installed) can be initialized. If initialization is inhibited, a client cannot delete the log using the printer's front panel. Use this in order to prevent the logs stored in the printer from being deleted. ES3640e MFP Utilities Guide Print Job Accounting Utility • 54...

  • Page 55: Auto Export Logs

    Microsoft Excel macro reports. See page 97. Sends an email to the Administrator with a copy of the report attached. Logs are sent at the end of the day following the Closing date you specify. ES3640e MFP Utilities Guide...

  • Page 56: Use Restrictions

    When "Disable Printing" is set, clients cannot change other settings. • Disable Printing • Disable Color Printing ES3640e MFP Utilities Guide Print Job Accounting Utility • 56 : All printing is cancelled. : Color data printing is cancelled.
  • Page 57 Printers Changing Settings 1. From the main Print Job Accounting window, highlight the printer you wish to change. 2. Click Printer → The following window appears: JA_PrinterProperties.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 57 Properties...
  • Page 58 User IDs or change information for existing User IDs. • Option tab: modify log acquisition intervals/times, fees, Operation at Log Full, Inhibit initialization, Auto Export Logs, and Use Restrictions. 4. Click ES3640e MFP Utilities Guide Print Job Accounting Utility • 58...
  • Page 59 In the drop-down box, select a fee definition to be used. Some fee settings are available with defaults. To custom define settings for the printer, click Click in the Defined Fees window. Define Fees window JA_DefineFees.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 59 Define fees …...
  • Page 60 “Toner Use Amount tab” see page 62 “Drum Use Amount tab” see page 64 Cost per Minute “Printer Use Time tab” see page 66 Stapler Use “Finisher tab” see page 72 ES3640e MFP Utilities Guide Print Job Accounting Utility • 60...

  • Page 61: Pages Tab

    Sheet Select to set a fee to be charged for each printed sheet. In this case, the same fee will be charged for two-sided printing as for one-sided printing. JA_FeesPages.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 61...

  • Page 62: Toner Use Amount Tab

    Option tab of the “Properties of printer from which logs are acquired” window ([click a printer in the Printer Tree] → Printer ES3640e MFP Utilities Guide Print Job Accounting Utility • 62 Add a Printer → [click a Properties →...

  • Page 63: Toner Use Amount Tab

    Fees Toner Use Amount tab This is a tab in the Define Fees Window. JA_FeesTonerUse.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 63...

  • Page 64: Drum Use Amount Tab

    Option tab of the “Properties of printer from which logs are acquired” window ([click a printer in the Printer Tree] → Printer ES3640e MFP Utilities Guide Print Job Accounting Utility • 64 Add a Printer → [click a Properties →...
  • Page 65 Fees Drum Use Amount tab This is a tab in the Define Fees Window. JA_FeesDrumUse.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 65...

  • Page 66: Printer Use Time Tab

    Fees Printer Use Time tab This is a tab in the Define Fees Window. Printer Use Time Select to set a fee for each minute of print time used. JA_FeesPrinterUse.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 66...
  • Page 67 This is a tab in the Define Fees Window. Size Select to set a fee per sheet printed which varies depending on the size of media used. Click individual media sizes. JA_FeesSize.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 67 Change to set fees for...
  • Page 68 This is a tab in the Define Fees Window. Tray Select to set a fee per sheet printed, which varies depending on the tray used. Click trays. JA_FeesTray.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 68 Change to set fees for individual...
  • Page 69 Select to set a fee per sheet printed, which varies depending on the media used. Click media, including transparencies, labels, letterhead, card stock, etc. JA_FeesMedia.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 69 Change to set fees for the different...
  • Page 70 Option tab of the “Properties of printer from which logs are acquired” window ([click a printer in the Printer Tree] → Printer ES3640e MFP Utilities Guide Print Job Accounting Utility • 70 Add a Printer → [click a Properties →...
  • Page 71 Fees Belt, Fuser Use Amount tab JA_FeesBeltFuser.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 71...

  • Page 72: Finisher Tab

    This is a tab in the Define Fees Window. Staple Select to set a fee for each use of the stapler. Applies only when the optional finisher is installed on applicable models. JA_Fees ES3640e MFP Utilities Guide Print Job Accounting Utility • 72...
  • Page 73 To add Account IDs for a Registered Printer: From the main Print Job Accounting window: 1. Double click the printer for which you wish to set up Account IDs. The following window appears: JA_PrinterProperties.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 73...
  • Page 74 2. On the User tab, click Register The following window appears: JA_ID_Registration.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 74...
  • Page 75 3. Click The following window appears: JA_AddID1.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 75...
  • Page 76 4. Enter the appropriate selections. Click Next The following window appears: JA_AddID2.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 76...
  • Page 77 Another email is sent when the user can print again. b. Click Add. The new Name/ID appears in the box. c. Click Next. The following window appears: JA_AddID3.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 77...
  • Page 78 • Do not process Limit Value as a group Restricts the set Limit Values to the particular user. Applies only when the printer/user belongs to a group. ES3640e MFP Utilities Guide Print Job Accounting Utility • 78...
  • Page 79 Make your selections. e. Click Next. The following window appears: JA_AddID4.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 79...
  • Page 80 All printing is cancelled. When this is selected, other settings cannot be changed. • Disable Color Printing This Account ID cannot print color data. If they submit a color print job, it is automatically cancelled. ES3640e MFP Utilities Guide Print Job Accounting Utility • 80...
  • Page 81 Select any print restrictions for the Account ID. g. Click Next. The following window appears: JA_AddID5.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 81...
  • Page 82 24-hour period. i. Click Finish. 6. Repeat the previous step for each Account ID to be added. 7. Click . Click ES3640e MFP Utilities Guide Print Job Accounting Utility • 82 NOTE...
  • Page 83 Do not process Limit Value as a group Restricts the set Limit Values to the particular user. Applies only when the printer/user belongs to a group. ES3640e MFP Utilities Guide Print Job Accounting Utility • 83...
  • Page 84 24-hour period starts. If you have so designated (see above), the User is informed by email that they have exceeded their limits for that 24-hour period. ES3640e MFP Utilities Guide Print Job Accounting Utility • 84 NOTE...
  • Page 85 From the main Print Job Accounting window: 1. Double click the printer or group for which you wish to import Account IDs. 2. On the User tab, click The following window appears: JA_AddID6.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 85 Register...
  • Page 86 3. Click Other Printer The following window appears: JA_ImportUser.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 86...
  • Page 87 5. Click any Name/Account IDs that you do not wish to add. Click Delete . Click The selected Account ID(s) are imported into the List of registered IDs for the printer. ES3640e MFP Utilities Guide Print Job Accounting Utility • 87...
  • Page 88 From the main Print Job Accounting window: 1. Open the Printer Tree. Double click the printer for which you wish to change Account IDs. 2. On the User tab, click The following window appears: JA_AddID6.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 88 Register...
  • Page 89 3. Click the Name for which you wish to change settings. Click Change The following window appears: JA_IDProperties1.bmp 4. Make any desired changes. Click 5. Click . Click ES3640e MFP Utilities Guide Print Job Accounting Utility • 89...
  • Page 90 2. On the User tab, click The following window appears: JA_AddID6.bmp 3. Click the Name for the Account ID to be deleted. Click 4. Click to confirm the deletion. 5. Click . Click ES3640e MFP Utilities Guide Print Job Accounting Utility • 90 Register Delete...
  • Page 91 Click the printer for which you wish to change the acquisition interval. 2. Click Printer → 3. On the Options tab, make any desired changes under Acquire Logs. Click ES3640e MFP Utilities Guide Print Job Accounting Utility • 91 NOTE Properties Printer to open the...
  • Page 92 To delete or add an item, click the box next to it to toggle the check mark on and off. b. To change the position of the item in the log, click the name. Click or Down. 5. Click ES3640e MFP Utilities Guide Print Job Accounting Utility • 92...
  • Page 93 Reports Print Logs Set Up Items Reported in the Log Log Display Items Standard acquisition Log. The following window appears: JA_LogDisplayItems.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 93...
  • Page 94 Reports Print Logs Set Up Items Reported in the Log Total Display Items Listing of totals for a registered printer. The following window appears: JA_TotalDisplayItems.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 94...
  • Page 95 Reports Print Logs Set Up Items Reported in the Log Log Export Items Items to be included in an exported log file. The following window appears: JA_LogExportItems.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 95...
  • Page 96 Set Up Items Reported in the Log Total Export Items Items included in an exported file. The exported file lists the totals for a registered printer. The following window appears: JA_TotalExportItems.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 96...
  • Page 97 2. Click Next to accept the terms in the license agreement. 3. Select the language. 4. Click Network Software → Administration Tools → Job Accounting → Reports Tool. Follow the on-screen instructions. ES3640e MFP Utilities Guide Print Job Accounting Utility • 97 → → Browse.
  • Page 98 2. From the Start menu, click Control Open Print Control Reports → 3. Click Enable Macros Excel opens. The following window appears over it: JA_XL_Select_csv.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 98 Oki Data Print →...
  • Page 99 5. Select the worksheet you wish to view from the Change worksheet drop-down list (e.g., Printer Usage). The window changes to display the selected worksheet. JA_XL_PrinterUsage.bmp 6. To print the data, press Ctrl-P. 7. When done, click ES3640e MFP Utilities Guide Print Job Accounting Utility • 99 to close Excel...
  • Page 100 Excel (Reports Tool) Available Excel Macros Macro Account Detail Account Usage Account Summary ES3640e MFP Utilities Guide Print Job Accounting Utility • 100 What is Included Detailed information of each job for every Account ID, including: • Account ID • Job ID •...
  • Page 101 Macro Printer Detail Printer Usage Printer Summary ES3640e MFP Utilities Guide Print Job Accounting Utility • 101 What is Included Detailed information for each job sent to each printer, including: • Printer Name • Job ID • Date • Account ID •...
  • Page 102 Macro User Detail User Usage User Summary ES3640e MFP Utilities Guide Print Job Accounting Utility • 102 What is Included Detailed information for each job sent to the printer, broken down by User ID, including: • User ID • Job ID •...
  • Page 103 Printer Submenu Lists the logs by registered printer, then date. 9. To view a log: • Double-click an entry • Click an entry. Click ES3640e MFP Utilities Guide Print Job Accounting Utility • 103 Display Log → beside Log to...
  • Page 104 Off-line time during printing Off-line time during processing Pages Paper Size Paper Type ES3640e MFP Utilities Guide Print Job Accounting Utility • 104 Description Number of sheets printed in 1200 dpi Number of sheets printed in 1200 x 600 Number of sides printed in 600 dpi...
  • Page 105 Tray5 User a. This item is not displayed by default. To display it, see “Set Up Items Reported in the Log” on page 92. ES3640e MFP Utilities Guide Print Job Accounting Utility • 105 Description Number of sheets of paper Number of staples used Result - Printed, Rejected etc.
  • Page 106 Client Software Starting the Client Software On the client computer, click Start Programs → → Data Print Job Accounting Client Change Job → → Accounting Mode JA_Client.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 106...
  • Page 107 Job Account Modes There are four Job Account Modes: • Tab Mode • Popup Mode • Hide Mode • [Not supported] Mode Decide which mode you wish to use. JA_Client.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 107...
  • Page 108 Login User Name, Account ID {User Name} Login User Name Account ID {User Name} Use the extension ".csv" to save the file. ES3640e MFP Utilities Guide Print Job Accounting Utility • 108 User name entered when logging onto Windows. Account ID corresponding to the user name.
  • Page 109 Unregistered ID(0). For Unregistered ID print jobs: • you can set whether or not they are allowed to print. • Document names are not displayed on the print logs. ES3640e MFP Utilities Guide Print Job Accounting Utility • 109 NOTE...

  • Page 110: Printer Status

    Printer Tree. Click Printer → Properties. • Use the printer’s front panel display to navigate to the network menu. • Print a list of menu settings ES3640e MFP Utilities Guide Print Job Accounting Utility • 110 NOTE...
  • Page 111 The following Printer Status window appears: 240p_JA_WebStatus.bmp 4. Select from • Printer status: see page 112 • Network summary: see page 113 • Job Log: see page 114 • Printer Menu: see page 115 ES3640e MFP Utilities Guide Print Job Accounting Utility • 111...
  • Page 112 Printer Status Checking Printer Status The default opening screen. To see real-time printer status, click the 240p_JA_WebStatus.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 112 Update Status button.

  • Page 113: Network Summary

    Clicking this will bring up a window with detailed information about the network, including • General Settings • NetWare • TCP/IP • JetAdmin • LAN Server/DLC • EtherTalk • Port Configuration 240P_JA_WebNetworkSummary.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 113...

  • Page 114: Job Log

    Printer Status Checking Job Log This displays the Print Job Log for the selected printer: 240P_JA_WebJobLog.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 114...

  • Page 115: Changing Menu Settings

    Changing Menu Settings Printer Menu 1. Open Microsoft Internet Explorer. 2. Type in the IP address for the printer (e.g., http:// 192.168.0.1). 3. Press Enter. The following window appears. 240p_JA_WebStatus.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 115...
  • Page 116 5. You must log in before accessing the Printer Menu. Enter your User Name and Password. If desired, click “Save this password in your password list.” A checkmark appears in the box if this is enabled. 6. Click OK. ES3640e MFP Utilities Guide Print Job Accounting Utility • 116...
  • Page 117 The following window appears. 240p_JA_WebStatus.bmp 7. Click Printer Menu. The following window appears. ES3640e MFP Utilities Guide Print Job Accounting Utility • 117...
  • Page 118 • General Settings • Print and Media • System and PCL • Parallel and USB • Memory • System Adjust • Finisher Menu (appears only if optional Finisher is installed) ES3640e MFP Utilities Guide Print Job Accounting Utility • 118...
  • Page 119 For example: 1. Click Print and Media 2. Make any changes desired. 3. Scroll down to the bottom of the screen. Click Changes 240P_JA_WebPrinterMenu3.bmp ES3640e MFP Utilities Guide Print Job Accounting Utility • 119 Submit...
  • Page 120 Acquire a Log → between acquisition of a Log." A print log is already being acquired from the printer at this time. ES3640e MFP Utilities Guide Print Job Accounting Utility • 120 Next → Specify the printer for which logs will be Next : "Cannot delete while log is being...
  • Page 121 "Enable advanced printing features" under the "Advanced" tab in the shared printer's Properties. Removing the check, however, will disable both the Booklet (PCL) and Page Order (PS) features. ES3640e MFP Utilities Guide Print Job Accounting Utility • 121...
  • Page 122 4. Click Start Programs → Accounting Delete Print Job Accounting → ES3640e MFP Utilities Guide Print Job Accounting Utility • 122 from the Printer menu. Important! from the Printer menu. CAUTION! Oki Data →...
  • Page 123 Uninstall Software Uninstall the Client Software On each Client computer, click Start Programs → → Data Print Job Accounting Client Delete Print Job → → Accounting client ES3640e MFP Utilities Guide Print Job Accounting Utility • 123...

  • Page 124: Printsupervision

    PrintSuperVision provides access to networked printer data for monitoring, reporting and managing networked printers. It provides a full range of management functions for Oki Data printers, and for other brands of printers as well. How to Install Load this program from the Menu Installer located on CD1.
  • Page 125 In addition to guest user information, standard users can get information about printing resources, configure e-mail alerts, and get basic statistics reports. Administrators Can manage devices, maps, alerts, user accounts, maintenance data, and create comprehensive statistics reports. ES3640e MFP Utilities Guide PrintSuperVision • 125...
  • Page 126 PrintSuperVision • allows the administrator to track the cost of the printers. • tracks maintenance. • advises when to replace consumables, based on current printer usage (Oki Data color printers). ES3640e MFP Utilities Guide PrintSuperVision • 126...
  • Page 127 Microsoft as Option Pack 4.0 Client Software • Microsoft Internet Explorer 4.01 or above • Netscape Navigator 4.0 or above • Recommended minimum screen resolution of 1024 x 768 pixels ES3640e MFP Utilities Guide PrintSuperVision • 127...

  • Page 128: Storage Device Manager

    Storage Device Manager software. Any error messages appear on the printer display. If things seems to be “stuck,” go to the printer and check the display. Storage Device Manager • 128 NOTE ES3640e MFP Utilities Guide...
  • Page 129 • Print the PCL fonts list, or PostScript font list from a printer. • Print one or more PCL format macros or PostScript forms (Overlays). Installation Install Storage Device Manager from CD1 using the Menu Installer. ES3640e MFP Utilities Guide Storage Device Manager • 129...
  • Page 130 Help Topics from the Help pull-down menu. To access it from other Storage Device Manager screens, click the Help button. Storage Device Manager requires Microsoft Internet Explorer 4.0 or higher to run. ES3640e MFP Utilities Guide Storage Device Manager • 130 NOTE NOTE...
  • Page 131 • establish 4-digit PIN numbers for each client, using any four numbers from 0 through 7 (8 and 9 cannot be used). • reboot the printer. • delete files (Show Resources is preferable). • format the internal hard drive. ES3640e MFP Utilities Guide Storage Device Manager • 131...
  • Page 132 Remember: this erases the contents of the partition and can cause serious problems. Use Show Resources and HDD Print Jobs to maintain the disk. ES3640e MFP Utilities Guide Storage Device Manager • 132 NOTES CAUTION!
  • Page 133 2. Select the appropriate computer connection(s). Click The printer searches for connected printers and places icons in the window at the bottom of the dialog box. 3. Click Exit ES3640e MFP Utilities Guide Storage Device Manager • 133 Oki Data Storage Device →...
  • Page 134 The Storage Device Manager dialog box opens. printer_windowK.tif ES3640e MFP Utilities Guide Storage Device Manager • 134...
  • Page 135 4. Under Confirm New Password New Password Accepted appears. 5. Click 6. Click Exit twice. ES3640e MFP Utilities Guide Storage Device Manager • 135 in the Printers NOTE , type in the default password Change Password , type the 8-digit, alpha-numeric , type the password again.
  • Page 136 Step 3b: Delete Files from the Project Step 4: Store the Files Step 5: Save and Download the Project Step 6: Test Print the Form Remember that file names and paths are case sensitive. ES3640e MFP Utilities Guide Storage Device Manager • 136 NOTE Important!
  • Page 137 5. Click 6. Print the document to a file using the extension PRN. ES3640e MFP Utilities Guide Storage Device Manager • 137 . Make sure the OKI PostScript driver is (or your application’s equivalent). (or your application’s equivalent). PostScript Options .
  • Page 138 → The Project dialog box opens. 3. Click Projects → storing the project on your hard drive or your network. Click Save ES3640e MFP Utilities Guide Storage Device Manager • 138 New Project Save Project . Enter the path/name for...
  • Page 139 Step 3b: Delete Files from the Project To delete a file from the project, click the file name. Click Projects Remove File from Project. → ES3640e MFP Utilities Guide Storage Device Manager • 139 Add File to Project is selected in the Open...
  • Page 140 To store the forms in the Flash memory instead of on the hard disk drive: 1. Double-click the file name in the Project window. The Edit Component Name and ID dialog box appears. 2. Under Volume , type in %Flash0%. Click ES3640e MFP Utilities Guide Storage Device Manager • 140...
  • Page 141 Step 5: Save the Project and Download it to the Printer 1. Click Projects → 2. Click Projects → Command Issued appears. 3. Click ES3640e MFP Utilities Guide Storage Device Manager • 141 Save Project Send Project Files to Printer...
  • Page 142 2. Click the file name for the form you wish to print (you can get this from the File List printout). Click Command Issued appears. 3. Click and wait for the form to print. ES3640e MFP Utilities Guide Storage Device Manager • 142 Print ers → Test Form...
  • Page 143 Step 4a: Add Files to the Project Step 4b: Delete Files from the Project Step 5: Check the Settings and Save the Project Step 6: Download the Project Step 7: Test Print the Form ES3640e MFP Utilities Guide Storage Device Manager • 143 Important!
  • Page 144 → storing the project on your hard drive or your network. Click Save ES3640e MFP Utilities Guide Storage Device Manager • 144 Important! and make sure the OKI PCL driver is New Project Save Project . Enter the path/name for...
  • Page 145 Image Data,” “Palette ID,” and “Palette Control” filters. 3. Click The Open dialog box appears. 4. Make sure Print spool files (*.prn) type drop-down list. ES3640e MFP Utilities Guide Storage Device Manager • 145 Filter Macro File is selected in the File of...
  • Page 146 The file is saved as a bin file. Filter File Created appears. 6. Click 7. Repeat steps 1 through 6 until you have converted all the files you wish to add to the project. ES3640e MFP Utilities Guide Storage Device Manager • 146...
  • Page 147 Step 4b: Delete Files from the Project To delete a file from the project: 1. Click the file name. 2. Click Projects → ES3640e MFP Utilities Guide Storage Device Manager • 147 Add File to Project NOTE Remove File from Project Open...
  • Page 148 %disk0%: = printer’s disk drive PostScript partition 2: = Flash memory PCL %Flash0% = Flash memory PostScript • path. 2. Click 3. When you’re through reviewing the settings, click Projects Save Project → ES3640e MFP Utilities Guide Storage Device Manager • 148...
  • Page 149 Forms Step 6: Download the Project 1. Click Projects → Command Issued appears. 2. Click ES3640e MFP Utilities Guide Storage Device Manager • 149 Send Project Files to Printer...
  • Page 150 The Test Macro dialog box appears. 2. Enter the ID number for the macro file you wish to print. You can get this from the File List printout. Look under Volume 0. Example: for 2:OKI.BIN, enter 2 3. Click Command Issued appears. 4. Click and wait for the macro to print.
  • Page 151 To print the File List from the control (front) panel: • Press MENU until INFORMATION MENU appears. • Press ITEM (either + or -) until PRINT FILE LIST appears. • Press SELECT. ES3640e MFP Utilities Guide Storage Device Manager • 151 Print File Listing NOTE...
  • Page 152 The HDD Print Jobs dialog box appears. hdd1_bw.tif 3. Under Job Types Secure Jobs to view Secure Print jobs and/or Proof and Print Jobs ES3640e MFP Utilities Guide Storage Device Manager • 152 HDD Print Jobs , select to view Proof & Print jobs.
  • Page 153 You are not prompted to confirm the deletion. • Click Cancel Job(s) • Click Print Job(s) automatically deleted. ES3640e MFP Utilities Guide Storage Device Manager • 153 under Access Important! to delete the files without printing them. to print the files out before they are...
  • Page 154 Use the Show Resources feature to delete files from the internal hard drive and flash memory. 1. Open Storage Device Manager. Click the icon for the printer whose contents you wish to view. 2. Click Printers → Show_clr_C53_oem.bmp ES3640e MFP Utilities Guide Storage Device Manager • 154 Show Resources...
  • Page 155 Volume 2 (flash memory) • PostScript Forms are under Volume &disk0% (internal hard drive) %flash0% (flash memory) 4. Click Printers → 5. Click to confirm the deletion. 6. Close the dialog box. ES3640e MFP Utilities Guide Storage Device Manager • 155 Delete File(s)

  • Page 156: What Are Overlays

    • the company address • the company mission statement. Use the Overlay feature to place these files into your document. You can use the files in many different combinations, according to your changing requirements. ES3640e MFP Utilities Guide Storage Device Manager • 156...

  • Page 157: Read This First

    • the Storage Device Manager software must be installed. Required Actions Before overlays can be printed, they must be • created in a software application • saved as a print file • downloaded to storage ES3640e MFP Utilities Guide Storage Device Manager • 157 Important!
  • Page 158 • hard disk drive • flash memory Maximum Available Space Hard Disk Drive 2 MB each for PCL Macros and PostScript Forms Flash Memory about 0.5 MB each for PCL Macros and PostScript Forms ES3640e MFP Utilities Guide Storage Device Manager • 158...
  • Page 159 1. Open the file you want to use as an overlay. 2. Click File Print → 3. Right-click the appropriate printer. You must use OKI PostScript driver to do this. 4. Your action depends on your operating system. Windows XP: Windows 2000: Win Me/98, NT: 5. Click Print To File A checkmark appears in the box.
  • Page 160 13. You are prompted to select the location (where the file will be stored). 14. The document prints. However, a hardcopy document doesn’t print. The document is stored on the printer’s hard disk. Storage Device Manager • 160 Create Form ES3640e MFP Utilities Guide...

  • Page 161: Windows Postscript

    The BIN file is automatically assigned an ID number. To change the ID number • double-click the number • enter a new one in the ID field. ES3640e MFP Utilities Guide Storage Device Manager • 161 New Project menu, select...
  • Page 162 Project This downloads the file to the printer. If the file was downloaded successfully, "Command Issued" displays. 9. Close the Storage Device Manager. ES3640e MFP Utilities Guide Storage Device Manager • 162 NOTE menu. Choose Send Project Files to Printer...
  • Page 163 Click Printing Click Properties. tab. , enter a name for the group of overlays drop-down list, select on which pages and enter specific page numbers under , type in the name of the overlay file ES3640e MFP Utilities Guide Preferences.
  • Page 164 Storage Device Manager • 164 Click Preferences. Click Printing Click Properties. tab. Define Overlays list, enter the file name of the overlay. NOTE to select specific page numbers in the , highlight the overlay name. Click the ES3640e MFP Utilities Guide Preferences. Active Overlays...
  • Page 165 17. Click 18. Close the Default dialog box. ES3640e MFP Utilities Guide Storage Device Manager • 165...
  • Page 166 10. Click Close 11. Click 12. Click 13. Close the Printers dialog box. Storage Device Manager • 166 Click Preferences. Click Printing Click Properties. tab. tab. , click the overlay you want to edit. Apply ES3640e MFP Utilities Guide Preferences.
  • Page 167 Remove 10. Click Close 11. Click 12. Click 13. Close the Printers dialog box. Storage Device Manager • 167 Click Preferences. Click Printing Click Properties. tab. tab. , click the overlay you want to delete. ES3640e MFP Utilities Guide Preferences.

  • Page 168: Windows Pcl

    1. Open the file you want to use as an overlay. 2. Click File Print → 3. Right-click the appropriate printer. You must use OKI PCL driver to do this. 4. Your action depends on your operating system. Windows XP: Windows 2000: Win Me/98, NT: 5. Click Print To File A checkmark appears in the box.
  • Page 169 15. Click 16. Click 17. Click 18. The document prints. However, a hardcopy document doesn’t print. The document is stored on the printer’s hard disk. Storage Device Manager • 169 , make sure the appropriate driver tab. ES3640e MFP Utilities Guide...
  • Page 170 The BIN file is automatically assigned an ID number. To change the ID number • double-click the number • enter a new one in the ID field. ES3640e MFP Utilities Guide Storage Device Manager • 170 New Project menu, select...
  • Page 171 Project This downloads the file to the printer. If the file was downloaded successfully, "Command Issued" displays. 9. Close the Storage Device Manager. ES3640e MFP Utilities Guide Storage Device Manager • 171 NOTE menu. Choose Send Project Files to Printer...
  • Page 172 17. Close the dialog box. Storage Device Manager • 172 Click Preferences. Click Printing Click Properties. tab. , make sure the appropriate driver tab. tab. , enter a name for the overlay. drop-down list, select on which pages ES3640e MFP Utilities Guide Preferences. Custom...

  • Page 173: Printing Preferences

    Click Preferences. Click Printing Click Properties. tab. , make sure the appropriate driver tab. tab. , click any overlays you wish to use. Active overlays , click the name. dialog box, fill in the appropriate ES3640e MFP Utilities Guide Preferences. box.
  • Page 174 15. Close the Printers dialog box. Storage Device Manager • 174 Click Preferences. Click Printing Click Properties. tab. , make sure the appropriate driver tab. tab. , click the overlay you want to edit. Apply ES3640e MFP Utilities Guide Preferences.
  • Page 175 14. Click 15. Close the Printers dialog box. Storage Device Manager • 175 Click Preferences. Click Printing Click Properties. tab. , make sure the appropriate driver tab. tab. , click the overlay you want to delete. ES3640e MFP Utilities Guide Preferences.

  • Page 176: Web Installer

    This utility is a web-based application. It automates tasks for a network administrator. • Discovering printers connected to a TCP/IP network • Displaying discovered printers on Oki Data web page • Sending users e-mail notification of the URL that permits the downloading of printer driver installation programs for discovered printers.

  • Page 177: Fiery Color Files

    For more information, refer to the online EFI Software Installation Guide. Additional Information See the on-line EFI Software Installation Guide, Chapter 1, Installing color files from the User Software CD (CD2). ES3640e MFP Utilities Guide Fiery Color Files • 177...

  • Page 178: Fiery Colorwise Pro Tools

    Fiery. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the on-line EFI Color Guide. Fiery ColorWise Pro Tools • 178 ES3640e MFP Utilities Guide...

  • Page 179: Fiery Command Workstation

    How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the on-line EFI Job Management Guide, Chapter 2. Fiery Command Workstation • 179 ES3640e MFP Utilities Guide...

  • Page 180: Fiery Downloader

    Fiery. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the online EFI Printing Guide, Chapter 4. ES3640e MFP Utilities Guide Fiery Downloader • 180...

  • Page 181: Fiery Hot Folders

    How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the online EFI Printing Guide, Chapter 6. ES3640e MFP Utilities Guide Fiery Hot Folders • 181...

  • Page 182: Fiery Mail Port

    The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the online EFI Software Installation Guide, Chapter 1, Installing the EFI Fiery Mail Port section. ES3640e MFP Utilities Guide Fiery Mail Port • 182...

  • Page 183: Fiery Printer Delete

    The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information This utility does not have a Help file. No additional information is necessary. ES3640e MFP Utilities Guide Fiery Printer Delete • 183...

  • Page 184: Fiery Remote Scan

    How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information For additional information, see the Help file in the utility. ES3640e MFP Utilities Guide Fiery Remote Scan • 184...

  • Page 185: Icc Profiles

    The ICC Profiles provided with your printer allow you to match what you see on screen to what you see on your printed output. The profiles are customized for your Oki Data printer. You may use the profiles when you use the ColorWise Pro Tools. You may also use the profiles with applications that support ICC standards.

  • Page 186: Index

    Color samples (swatches) Color swatch utility Color swatches print sample read-me file for swatch utility Costs, tracking Custom colors, creating Darkness, adjustment for color DISK FULL message overlays Economy Energy Star ES3640e MFP Utilities Guide Index • 186...
  • Page 187 Show Resources vs. Ad- formatting formatting partitions maintenance PS partition Storage Device Manager storing forms viewing files HST files Hue, adjustment for color ICC Profiles Utility ID number, overlays ES3640e MFP Utilities Guide Index • 187 ministrator Functions...
  • Page 188 Print Job Accounting requirements Server ID tracking usage and costs Print logs Print quality adjusting color adjusting your monitor’s colors Printer access registering tracking usage Printing creating custom colors PDF files slow printing PrintSuperVision ES3640e MFP Utilities Guide Index • 188...
  • Page 189 Fiery Printer Delete Fiery Remote Scan ICC Profiles Network Extensions OKI Admin Manager PDF Direct Print PrintSuperVision Storage Device Manager Web Installer Vividness, adjustment for color Voltage compliance Volume number forms Web Installer Utility ES3640e MFP Utilities Guide Index • 189...

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