Setting The Department Code - Toshiba e-Studio 352 Printing Manual

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Click [Apply] and [OK] to save settings.
For more information about each item, see descriptions about the Configuration Tab.
P.234 "Configuration Tab"

Setting the Department Code

When this equipment is managed by department codes, you have to enter your department
code on the printer driver.
This allows a network administrator to check the number of copies printed from specific depart-
ment members. Also users can check to see who submitted the print jobs, by using the Touch
Panel Display and monitoring tools.
Please ask your administrator whether or not you should enter the Department Code.
When the User Management Setting is enabled on the equipment, the User Management Set-
ting is used to manage the print jobs instead of the department code. In that case, the user
name that is entered to login to your computer is used for the authentication of the print job.
Therefore, you do not need to enter the department code in the printer driver but your user name
must be registered in the equipment. If the user name is not registered, your print job is pro-
cessed as the invalid job according to the Department Code Enforcement settings.
How the equipment performs printing for an invalid department code print job, which no
department code or invalid department code is specified, varies depending on the Depart-
ment Code Enforcement setting that can be set from TopAccess Administrator mode and
whether SNMP communication is enabled or not. When SNMP communication is enabled
and Department Code Enforcement is set to "ON", an error message will be displayed when
entering an invalid department code. When SNMP communication is disabled and Depart-
ment Code Enforcement is set to "ON", the invalid department code print job will be stored in
the invalid department code print job list without printing. When the Department Code
Enforcement is set to "Print", the invalid department code print job will be printed. When the
Department Code Enforcement is set to "Delete", the invalid department code print job will
be deleted without printing.
However, when using Windows NT 4.0 and configure the connection through a NetWare
print server, an error message for entering the invalid department code will not be displayed
even if the Department Code Enforcement setting and SNMP Communication is enabled.
A department code can be entered every time you begin printing. If you have to use a differ-
ent department code for each print job, enter it when you begin printing.
Before Using the Printer Driver 197