Fuji Xerox DocuCentre-IV C2263 User Manual

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DocuCentre-IV C2265

DocuCentre-IV C2263

User Guide

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Summary of Contents for Fuji Xerox DocuCentre-IV C2263

Page 1 DocuCentre-IV C2265 DocuCentre-IV C2263 User Guide...
Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Page 3: Table Of Contents
Table of Contents Table of Contents Table of Contents..............................3 Before Using the Machine ........................13 Preface ................................... 14 Types of Manuals .............................. 15 Using This Guide..............................16 Organization of This Guide ........................16 Conventions..............................17 Safety Notes................................ 19 Electrical Safety ............................20 Machine Installation..........................
Page 4 Exiting the Energy Saver Mode......................58 Cooling Mode ..............................60 Control Panel................................61 Screens and Buttons Displayed......................65 About the [Services Home] Screen......................66 Entering Text................................70 Installing the Tray Attachment on the Finisher-B1 ................71 Copy................................73 Copying Procedure ............................74 Step 1 Loading Documents ........................74 Step 2 Selecting Features.........................76 Step 3 Entering a Quantity ........................77 Step 4 Starting the Copy Job ........................78 Step 5 Confirming the Copy Job in Job Status ................79...
Page 5 Table of Contents Original Size (Specifying the Scan Size for the Document) .............113 Mixed Size Originals (Scanning Different Size Documents Simultaneously)....114 Edge Erase (Erasing Edges and Margin Shadows of the Document)........115 Image Shift (Adjusting the Image Position)..................117 Invert Image (Making Reversed Copies of Images)..............119 Original Orientation (Specifying the Orientation of Loaded Documents)......120 Image Rotation (Changing the Orientation of Images)............121 Output Format..............................123...
Page 6 Sending Server Fax........................... 179 Simple Fax................................181 Specifying a Destination Using the Numeric Keypad..............181 Speed Dialing (Specifying a Destination Using an Address Number) ........ 182 Specifying a Destination Using a One Touch Button ..............183 Resolution (Specifying the Scanning Resolution)................ 184 Original Type (Selecting the Document Type) ................
Page 7 Table of Contents More Options..............................229 Remote Polling (Retrieving Files from Remote Machines) ............229 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve) ...............................232 On-hook (Confirming Remote Machine Response Prior to Transmission)......233 Broadcast................................235 Broadcast Send (Transmitting to Multiple Recipients)..............235 Relay Broadcast (Transmitting Documents Through a Relay Station).......236 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ....239 Receiving Faxes ..............................243...
Page 8 Original Type (Selecting the Document Type) ................290 File Format (Selecting a File Format for Output Data) ............. 290 Scan to PC ................................291 Transfer Protocol (Selecting a Transfer Protocol)................ 292 Address Book (Specifying a Destination PC Using the Address Book)........ 292 Add New Address (Registering a Destination PC on the Address Book) ......
Page 9 Table of Contents Color Space (Specifying Color Space)....................320 Layout Adjustment ............................322 Resolution (Specifying a Scanning Resolution) ................322 2 Sided Scanning (Scanning Both Sides of a Document)............323 Book Scanning (Scanning Facing Pages on Separate Sheets)..........323 Original Size (Specifying a Scan Size) ....................324 Mixed Size Originals (Scanning Different Size Documents Simultaneously)....325 Edge Erase (Erasing Edges and Margin Shadows in the Document) ........326 Reduce/Enlarge (Specifying a Scanning Ratio) ................328...
Page 10 Stored Programming ..........................361 Stored Programming Overview........................362 Registering/Deleting/Renaming Stored Programs ................363 Registering Stored Programs........................ 364 Notes and Restrictions on Registering Stored Programs............365 Registering Stored Programs for Build Job..................366 Deleting Stored Programs ........................367 Entering/Changing a Stored Program Name ................367 Assigning/Changing Icons for Stored Programs ................
Page 11 Table of Contents Setup ................................409 Printing ................................409 E-mail Printing..............................410 Setup ................................410 Receiving E-Mail............................410 Sending Fax ...............................412 Registering Destinations ........................412 Importing Scanned Data ..........................415 Importing to a TWAIN Compatible Application ................415 Importing Using Stored File Manager 3..................417 Importing Using CentreWare Internet Services ................419 Importing Using EasyOperator ......................421 CentreWare Internet Services ........................423 12 Appendix ..............................427...
Page 13: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine. Preface ...............................14 Types of Manuals ..........................15 Using This Guide..........................16 Safety Notes............................19 Regulation ............................31 Environment ............................32 About License..........................33 Legal Notice.............................39...
Page 14: Preface
1 Before Using the Machine Preface Thank you for selecting the DocuCentre-IV C2265/C2263 (hereafter referred to as "the machine"). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 15: Types Of Manuals
Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals User Guide (this guide) (Document CD-ROM) The guide describes all the necessary steps for copy, print, scan, and fax. Administrator Guide (Document CD-ROM) The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine.
Page 16: Using This Guide
1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services. Organization of This Guide This guide consists of the following chapters: 1 Before Using the Machine Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine.
Page 17: Conventions
Using This Guide Conventions The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration. The procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.
Page 18 1 Before Using the Machine Orientation of documents or paper is described in this guide as follows: , ,Long Edge Feed (LEF):Loading the document or paper in portrait orientation when viewed from the front of the machine. ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation when viewed from the front of the machine.
Page 19: Safety Notes
Safety Notes Safety Notes Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use. WARNING Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty.
Page 20: Electrical Safety
Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.
Page 21: Machine Installation
Once you notice any unusual condition, switch off the power and then the main power inside the body front cover, and unplug the power cord. Contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 22 1 Before Using the Machine With the document cover 1548 (Unit: mm) 1089 With the document cover and Side Tray (optional) 1548 (Unit: mm) 1130 With the duplex automatic document feeder 1548 (Unit: mm) 1089...
Page 23 Safety Notes With the duplex automatic document feeder and Side Tray (optional) 1548 1004 (Unit: mm) 1130 With Finisher-A1 (optional) 1548 1039 (Unit: mm) 1159 With Finisher-A1 (optional) and Side Tray (optional) 1548 1079 (Unit: mm) 1199...
Page 24 1 Before Using the Machine With Finisher-B1 (optional) 1548 (Unit: mm) 1696 With Finisher-B1 (optional) and Side Tray (optional) 1548 (Unit: mm) 1736 With Booklet Maker Unit for Finisher-B1 (optional) 1548 (Unit: mm) 1696...
Page 25 Safety Notes With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional) 1548 (Unit: mm) 1736 Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries. Right Right Front Back Left Front Left...
Page 26: Operational Safety
Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners to avoid catching fire and explosion. If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.
Page 27 Safety Notes Laser Safety CAUTION: Any operations or adjustments not stated in the operation manual may cause hazardous light exposure and eventually burn injuries or loss of eyesight. This product has been tested and found to comply with the Class 1 Laser Equipment requirements defined by the international standard IEC60825 and has no light exposure hazard.
Page 28 <RESET> button depressed position. If the circuit does not work properly, contact your local Fuji Xerox representative. Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fusing unit or a heat roller. Otherwise, it may cause injuries or burns.
Page 29: Consumable
Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion. If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.
Page 30: Location Of Warning And Caution Labels
1 Before Using the Machine Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.
Page 31: Regulation
Connect this product into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product. Product Safety Certification (UL, CB) This product is certified by the following agency using the safety standards listed.
Page 32: Environment
Proper disposal is required for toner cartridges and drum cartridges no longer needed. Do not open toner cartridges and drum cartridges. Return them to your local Fuji Xerox representative.
Page 33: About License
About License About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® This product includes RSA BSAFE Cryptographic software from RSA Security Inc. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).
Page 34: Libcurl
1 Before Using the Machine Libcurl COPYRIGHT AND PERMISSION NOTICE Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 35: Openldap
About License The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project. OpenLDAP Copyright 1998-2006 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.
Page 36: Des
1 Before Using the Machine Portions Copyright (c) 1992-1996 Regents of the University of Michigan. All rights reserved. Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission.
Page 37: Aes
The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the searchable PDF kit option of Fuji Xerox. These Japanese-English dictionary files are licensed to customers under the terms and conditions of a Creative Commons Attribution-ShareAlike License.
Page 38: Cyrus Sasl
1 Before Using the Machine http://www.csse.monash.edu.au/~jwb/compdic_doc.html Information Regarding the Creative Commons Attribution-ShareAlike License http://creativecommons.org/licenses/by-sa/2.5/legalcode Cyrus SASL Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 39: Legal Notice
Legal Notice Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 40 1 Before Using the Machine...
Page 41: Product Overview
2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen. Machine Components .........................42 Power Source ...........................51 Ground Fault Interrupter......................55 Energy Saver Mode........................57 Cooling Mode..........................60 Control Panel...........................61...
Page 42: Machine Components
2 Product Overview Machine Components The following describes machine components and their functions. Main unit Component Function Document cover Holds a document in place. Document glass Load a document here. Control panel Consists of operation buttons, LED indicators, and the touch screen. Refer to "Control Panel"...
Page 43 Machine Components Component Function Lower center tray (Output Copies and prints are delivered here, facing down. tray) Power switch Switches the power of the machine on and off. Refer to "Power Source" (P.51). Front cover Open this cover to replace the consumables. Tray 1, 2, 3, 4 Load paper here.
Page 44 USB 2.0 interface connector Connects the USB cable of a device such as a card reader. Important • This connector can be used only for optional components or associated products provided by Fuji Xerox. 10BASE-T/100BASE-TX Connects to a network cable.
Page 45 Machine Components Inside Component Function Toner cartridges Contains Black (K), Cyan (C), Magenta (M), and Yellow (Y) toner (image forming powder). Main power switch Switches the main power on/off of the machine. Always follow the instructions by the system administrator. Important •...
Page 46 2 Product Overview Duplex automatic document feeder Component Function Confirmation indicator Lights up when a document is loaded correctly. Lever Turn this lever to clear paper jams. Left cover Open this cover to clear paper jams. Inner cover Open this cover to clear paper jams. Document guides Use these guides to align the edges of documents.
Page 47 Machine Components Telephone line connectors LINE3 LINE2 LINE1 Name marked on Name displayed on the cover of the Function the touch screen machine Enables you to connect the machine to a telephone device. LINE 1 Line 1 Use this connector to connect to a telephone line. LINE 2 Line 2 Use this connector to connect to a telephone line.
Page 48 2 Product Overview Finisher-A1 (optional) Component Function Center tray Copies or prints are delivered here. Finisher-A1 (optional) Staples copies or prints. Staple cartridge Contains staples. Remove this cartridge when replacing or adding staples, or clearing staple jams. Front cover Open this cover when replacing staples or clearing staple jams. Top cover Open this cover to clear paper jams.
Page 49 Machine Components Finisher-B1 (optional) Component Function Tray attachment Install this attachment when delivering A4 or B5 paper to the finisher tray without stapling. For more information, refer to "Installing the Tray Attachment on the Finisher-B1" (P.71). Booklet unit (optional) Staples creased outputs. Booklet unit side cover Open this cover when replacing the booklet staple cartridge.
Page 50 2 Product Overview Component Function Center tray (Top cover of the Copies and prints are delivered here when they are unable to be delivered to finisher transport) the output tray or the finisher tray. Pull the cover upward when clearing paper jams.
Page 51: Power Source
Power Source Power Source The machine is provided with the power switch and the main power switch. Power switch To use the machine, press the power switch to Power switch the [ | ] position to switch its power on. You can start operations after the machine warms up.
Page 52: Switching The Power On
2 Product Overview Switching the Power On The following describes how to switch the power on. To warm up and to be ready to copy or print after switching the power on, the machine takes approximately 17 seconds when the HDD is not installed, or approximately 24 seconds when the HDD is installed.
Page 53: Switching The Power Off
Power Source Switching the Power Off The following describes how to switch the power off. Before switching the power off, make sure that the machine has completed all copy or print jobs. Then, make sure that the <Data> indicator does not blink. Important •...
Page 54 2 Product Overview Open the front cover. Press the main power switch to the [ position to switch the main power off. The <Main Power> indicator goes out on the control panel. Close the front cover.
Page 55: Ground Fault Interrupter
Ground Fault Interrupter Ground Fault Interrupter The machine is provided with a ground fault interrupter. In the event of a current leakage, the ground fault interrupter will automatically cut off the power circuit to prevent any leakage or fire from occurring. Check that the ground fault interrupter works properly at least once a month.
Page 56 2 Product Overview Press the <RESET> button back to the <RESET> button depressed position.
Page 57: Energy Saver Mode
Energy Saver Mode Energy Saver Mode The machine is equipped with the Energy Saver mode that saves electricity by reducing power consumption when no copy or print data is received for a specified time. The Energy Saver feature has two modes: Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time.
Page 58: Entering The Energy Saver Mode
2 Product Overview "1 Before Using the Machine" > "Energy Saver Mode" > "Changing the Interval for Entering Energy Saver Mode" in the Administrator Guide. - Touch the card to IC Card Reader (optional) • When the machine enters the Low Power mode while a user is authenticated, the machine exits the Authentication mode.
Page 59 Energy Saver Mode When the following device is connected to the machine and a user performs the following operation, the Energy Saver mode can be deactivated without pressing the <Energy Saver> button. Touch the card to IC Card Reader (optional) Note •...
Page 60: Cooling Mode
2 Product Overview Cooling Mode The machine enters the Cooling mode if its internal temperature rises too high. During this mode, the following screen is displayed on the touch screen. This screen disappears when the internal temperature has cooled down. Wait until the screen disappears.
Page 61: Control Panel
Control Panel Control Panel The following describes the names and functions of components on the control panel. Component Function <Services Home> button Press this button to display the [Services Home] screen. You can change the services displayed on the [Services Home] screen. For more information, refer to "1 Before Using the Machine"...
Page 62 2 Product Overview Component Function <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job.
Page 63 Control Panel Component Function <Custom Button 3> (Review) "Review" is assigned to this button by default. On the [Review] screen, you can check a list of the status of Copy, Fax, and Scan services whose settings have been changed from the defaults. You can also check the details of fax and e-mail recipients.
Page 64 2 Product Overview Component Function Embedded IC Card Reader Used to authenticate a user using a smart card. (optional) When you touch the smart card to the IC Card Reader, the machine reads the user information registered on the smart card and authenticates the user.
Page 65: Screens And Buttons Displayed
Control Panel Screens and Buttons Displayed You can register or change the services and buttons displayed on the touch screen. You can customize the following screens: Note • The following screens and buttons may have been changed by the system administrator. Use the machine according to the changes being made.
Page 66: About The [Services Home] Screen
2 Product Overview About the [Services Home] Screen This section describes the fields and buttons on the [Services Home] screen which is displayed by pressing the <Services Home> button. Login information field Message field Additional feature buttons Service buttons Next page Message Field Displays a message.
Page 67 About the [Services Home] Screen E-mail You can scan documents and send the scanned data as an e-mail attachment. For more information, refer to "E-mail" (P.261). Simple Copy You can set the features for the Copy service. Selecting [Simple Copy] allows you to simply specify the basic copy features on a single screen.
Page 68 2 Product Overview Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center. Media Print - Text You can print document files (PDF, TIFF, XML Paper Specification (XPS), XDW (XBD), and JPG (JFIF)) after retrieving the files from a CompactFlash card or a USB memory device.
Page 69 About the [Services Home] Screen Lock Out Printer/Release Printer You can set the machine to temporarily enable printing during the printer lockout period or to temporarily disable printing while [Release Printer] is displayed. Note • You can assign this button when [Printer Lockout] is set to [On] under [Tools] > [Common Service Settings] >...
Page 70: Entering Text
2 Product Overview Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.
Page 71: Installing The Tray Attachment On The Finisher-B1
Installing the Tray Attachment on the Finisher-B1 Installing the Tray Attachment on the Finisher-B1 When delivering A4 or B5 paper to the finisher tray without stapling, install the tray attachment supplied with the finisher tray if the outputs are not properly stacked up. Doing so may help the outputs to be stacked more neatly.
Page 72 2 Product Overview...
Page 73: Copy
3 Copy This chapter describes the basic operation and features for the Copy service. Copying Procedure........................74 Operations during Copying .......................80 Simple Copy .............................83 Copy ..............................88 Image Quality..........................101 Layout Adjustment ........................108 Output Format..........................123 Job Assembly..........................148...
Page 74: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ................................74 Step 2 Selecting Features ................................76 Step 3 Entering a Quantity................................77 Step 4 Starting the Copy Job ...............................78 Step 5 Confirming the Copy Job in Job Status.........................79 Step 1 Loading Documents The following two methods are available to load documents:...
Page 75 Copying Procedure Load the document face up (when the Confirmation indicator document is 2-sided, load the front side up) in the center of the document feeder. Note • The Confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, load the document again.
Page 76: Step 2 Selecting Features
3 Copy Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 77: Step 3 Entering A Quantity
Copying Procedure Select [Copy]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Copy" (P.88) "Image Quality" (P.101) "Layout Adjustment"...
Page 78: Step 4 Starting The Copy Job
3 Copy If you have entered an incorrect value, press the <C (Clear)> button and then enter the correct value. <C (Clear)> button Step 4 Starting the Copy Job The following describes how to start a copy job. Press the <Start> button. Important •...
Page 79: Step 5 Confirming The Copy Job In Job Status
Copying Procedure When all documents have been scanned, select [Last Original]. Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status. Press the <Job Status>...
Page 80: Operations During Copying
3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each operation. Stopping the Copy Job...................................80 Changing the Number of Copies..............................81 Interrupting the Copy Job ................................82 Stopping the Copy Job To cancel a copy job in progress, use the following procedure. Press either the <Stop>...
Page 81: Changing The Number Of Copies
Operations during Copying Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure. Press either the <Stop>...
Page 82: Interrupting The Copy Job
3 Copy Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. Press the <Start>...
Page 83: Simple Copy
Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.
Page 84 3 Copy Select a paper tray to be used. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note • If you select [Auto Select], an option other than [Auto %] is selected in [Reduce/Enlarge]. Trays 1 to 4, or Trays 1 and 2 Allows you to directly select the desired tray.
Page 85: Reduce/Enlarge (Making Enlarged/Reduced Copies)
Simple Copy Reduce/Enlarge (Making Enlarged/Reduced Copies) This feature allows you to select a copy ratio to enlarge or reduce the size of copies. Select [Reduce/Enlarge]. Select a copy ratio. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper.
Page 86: Auto/Color/Black & White (Selecting The Color For Copying)
3 Copy 2 Sided Makes a copy of a 2-sided document on both sides of the paper. Auto/Color/Black & White (Selecting the Color for Copying) This feature allows you to select a color mode. Select [Auto], [Color] or [Black & White]. Auto The machine automatically determines the colors of the original document and makes copies in full color if the original document is colored, and in single color (black) if the...
Page 87: Pages Per Side (Copying Two Pages Onto One Sheet)
Simple Copy 2 Pages per Side (Copying Two Pages onto One Sheet) This feature allows you to copy two pages of a document together onto a single sheet of paper. When you select [2 Pages per Side], [Auto %] is automatically selected in [Reduce/Enlarge]. The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper.
Page 88: Copy
3 Copy Copy You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies) ......................88 Paper Supply (Selecting the Paper for Copying)........................92 Output Color (Selecting the Color for Copying)........................95...
Page 89 Copy Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note • If you select [Auto %], an option other than [Auto Select] is selected in [Paper Supply]. Ratios (3rd to 4th buttons on the screen) Displays preset copy ratios.
Page 90 3 Copy Preset % Select a copy ratio from the following options. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note •...
Page 91 Copy Fit Image to Paper Size X - Y% Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper, and then slightly reduces the ratios so that the complete image is copied onto the paper. Width: XX% Length: XX% Allows you to specify the preset reduction/enlargement ratios.
Page 92: Paper Supply (Selecting The Paper For Copying)
3 Copy Paper Supply (Selecting the Paper for Copying) This feature allows you to select the tray that holds the paper you want to use. Select a paper tray. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio.
Page 93 Copy [Paper Supply] Screen This screen allows you to select a paper tray from all trays available on the machine. Select a paper tray. Tray Allows you to select a paper tray. When [Tray] is selected, the [Tray 5] screen is displayed where you can specify a paper type other than plain paper, and non-standard size paper.
Page 94 3 Copy [Tray 5] Screen Set the paper loaded in Tray 5. For information on paper that can be loaded in Tray 5, refer to "2 Paper and Other Media" > "Paper Types" in the Administrator Guide. Select a paper size and a paper type. Note •...
Page 95: Output Color (Selecting The Color For Copying)
Copy Enter a paper size using [+] and [-] or the numeric keypad. Select a paper type. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Output Color (Selecting the Color for Copying) This feature allows you to select copy colors.
Page 96 3 Copy You can change the red color to another one on the screen displayed after selecting [More] > [Single Color] > [Color]. For more information, refer to "5 Tools" > "Copy Service Settings" > "Copy Defaults" > "Single Color" in the Administrator Guide. More Displays the [Output Color] screen to set colors.
Page 97 Copy Non-target Area Color Displays the [Non-target Area Color] screen on which you can select the color to be used in place of the colors other than the selected source colors. Refer to "[Non-target Area Color] Screen" (P.98). Single Color Copies in one specified color regardless of the color of the document.
Page 98 3 Copy Select [Dual Color]. Select [Target Area Color]. Select any color. [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select one color from seven preset and six custom options. For information on how to set custom colors, refer to "5 Tools"...
Page 99: Sided Copying (Making 2 Sided Copies)
Copy Select any color. [Output Color - Color] Screen This screen allows you to specify the color to be used for single-color copying regardless of the colors in the original document. You can select one color from six preset and six custom options for [Single Color]. For information on how to set custom colors, refer to "5 Tools"...
Page 100: Pages Per Side (Copying Multiple Pages Onto One Sheet)
3 Copy Pages per Side (Copying Multiple Pages onto One Sheet) This feature is the same as [Pages per Side] on the [Output Format] screen. For more information, refer to "Pages per Side (Copying Multiple Pages onto One Sheet)" (P.128). Lighten/Darken (Adjusting the Copy Density) This feature allows you to select a copy-density level from seven levels.
Page 101: Image Quality
Image Quality Image Quality The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Document Type) ........................101 Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) ..............103 Image Enhancement (Erasing the Background Color of Documents/ Adjusting Contrast) ........103 Color Effects (Selecting an Image Quality) ...........................104 Color Balance (Adjusting Color Balance) ..........................105...
Page 102 3 Copy Auto Automatically sets the document type based on the setting made in the System Administration mode and the setting made in [Output Color] on the [Copy] screen. Photo & Text Select this option when the document contains both text and photos. The machine automatically distinguishes the text and photo areas of the document and sets the appropriate image quality for each area.
Page 103: Image Options (Adjusting Copy Density/Sharpness/Saturation Of Images)
Image Quality Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) This feature allows you to adjust the copy density, sharpness, and saturation levels. Note • [Lighten/Darken] under [Image Options] is the same as [Lighten/Darken] on the [Copy] screen. • If [Lighten/Darken], [Sharpness], or [Saturation] is set concurrently with [Color Effects], the setting made in [Color Effects] will be cleared.
Page 104: Color Effects (Selecting An Image Quality)
3 Copy Select [Image Enhancement]. Set [Suppress Background] and [Contrast]. Suppress Background Scans document backgrounds with no filtering. Auto Suppression When [Output Color] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Output Color] is set to [Color], [Dual Color], or [Single Color], the color element on white-color paper such as the blot and the print on the other side which is seen through will be suppressed.
Page 105: Color Balance (Adjusting Color Balance)
Image Quality Select [Color Effects]. Select any option. Copies with the [Image Enhancement], [Image Options], [Color Shift], and [Color Balance] settings at their defaults. Lively Reproduces fresher, livelier images with increased color saturation. Bright Reproduces brighter images with enhanced contrast. This option is suitable for documents that are intended to attract people's attention, such as posters.
Page 106 3 Copy Select [Color Balance]. Select any option. Normal Always copies a document with the balance for the density level "0" for each toner color: magenta, cyan, black, and yellow. Basic Color Allows you to adjust the density level for each toner color: magenta, cyan, black, and yellow.
Page 107: Color Shift (Adjusting The Color Tone)
Image Quality Example: If high-density yellow is printed lighter, adjust the color strength in the plus (+) direction under [Yellow Balance] > [Shadows]. Color Shift (Adjusting the Color Tone) This feature allows you to adjust the tone of the colors to be reproduced in copies, by a maximum of two levels in two directions.
Page 108: Layout Adjustment
3 Copy Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)..........................109 Book Copying (Copying Facing Pages onto Separate Sheets)..................110 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)..................
Page 109: Sided Copying (Making 2 Sided Copies)
Layout Adjustment 2 Sided Copying (Making 2 Sided Copies) This feature allows you to make copies of 1-sided and 2-sided documents on one side or both sides of paper. Select [2 Sided Copying]. Select any option. 1 Sided Makes a copy of a 1-sided document on one side of paper. 2 Sided Makes a copy of a 1-sided document on both sides of paper.
Page 110: Book Copying (Copying Facing Pages Onto Separate Sheets)
3 Copy Head to Toe Select this option when you want the orientation of the front and back sides of the copy to be the opposite of that of the document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 111 Layout Adjustment Left Page then Right Copies the left page and then the right page of facing pages. Right Page then Left Copies the right page and then the left page of facing pages. Top Page then Bottom Copies the top page and then the bottom page of facing pages.
Page 112: Sided Book Copying (Making 2 Sided Copies Of Facing
3 Copy 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) This feature allows you to assign pages when making copies of facing pages in a bound document so that pages face each other in the same way as the document. You can also specify the starting and ending pages from the left and right of facing pages.
Page 113: Original Size (Specifying The Scan Size For The Document)
Layout Adjustment [Starting & Ending Page] Screen This screen allows you to set the starting and ending pages to be copied. Set [Starting Page] and [Ending Page]. Starting Page [Left Page] / [Right Page] You can select these options when [Left Page then Right] or [Right Page then Left] is selected.
Page 114: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
3 Copy Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document Feeder Document Glass B5, B5 , B4, A5, A5 , A4, B6, B5, B5 , B4, A6, A5, A5 , Auto-detectable A4 , A3, 8.5 x 11", A4, A4 , A3...
Page 115: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
Layout Adjustment Select [Mixed Size Originals]. Select [On]. Select this option when copying documents are of the same size. When documents of different sizes are copied, the machine automatically detects the size of each document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 116 3 Copy Even when the edge erase amount is set to 0 mm, full page copying cannot be made. For information on the areas that can actually be printed, refer to "16 Appendix" > "Printable Area" in the Administrator Guide. Select [Edge Erase].
Page 117: Image Shift (Adjusting The Image Position)
Layout Adjustment Center Erases the shadow in the center of facing pages of a bound document or a booklet. You can set the binding erase width in the range from 0 to 50 mm in 1mm increments. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 118 3 Copy Does not shift the position of document images. Auto Center Shifts document images so that they are placed in the center of paper. Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 119: Invert Image (Making Reversed Copies Of Images)
Layout Adjustment Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments. Corner Shift Shifts document images so that they are placed at an edge or corner of paper. You can select from 8 shift directions.
Page 120: Original Orientation (Specifying The Orientation Of Loaded Documents)
3 Copy Select [Invert Image]. Select any option. Mirror Image Reverses the left and right sides of the document image. Negative Image Creates a negative image of the document. Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document so that the machine can identify the top of the document.
Page 121: Image Rotation (Changing The Orientation Of Images)
Layout Adjustment Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Image Rotation (Changing the Orientation of Images) If the orientation of the paper currently loaded in the tray differs from that of the document loaded, the machine automatically rotates the document image so that the orientation of the image matches that of the paper.
Page 122 3 Copy [Image Rotation - Rotation Direction] Screen This screen allows you to set the reference position for rotation. Select any option. Staple Position This option is displayed when the finisher is installed. If documents are of mixed orientations, the images will be rotated to match the stapling edge specified in the settings of the Staple feature.
Page 123: Output Format
Output Format Output Format This section describes the features you can select on the [Output Format] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies) ..........................123 Booklet Creation (Creating a Booklet)............................124 Covers (Attaching Covers to Copies) ............................127 Pages per Side (Copying Multiple Pages onto One Sheet)....................128 Poster (Making Enlarged Copies Spread over Multiple Sheets)..................129 Repeat Image (Making Multiple Copies on One Sheet) .....................131...
Page 124: Booklet Creation (Creating A Booklet)
3 Copy Booklet Creation (Creating a Booklet) This feature lays out pages so that booklets are formed when the output sheets are folded in half. You can also set the binding shift and attach a cover when making booklets. When the Booklet Maker Unit for Finisher-B1 (optional) is installed, you can also fold the output sheets in half, or staple the folded output sheets.
Page 125 Output Format Copy Booklet You can output the copies of scanned documents as they are by specifying [Fold & Staple]. Select this option when you do not need a document to be copied in booklet page order. Note • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 126 3 Copy Use [+] and [-] or the numeric keypad to specify a binding shift value. [Booklet Creation - Divide Output] Screen When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet. The machine folds copies in half, and piles them up to form a booklet.
Page 127: Covers (Attaching Covers To Copies)
Output Format Covers (Attaching Covers to Copies) This feature allows you to attach covers to copies. You can use different types of paper (such as colored paper and heavyweight paper) as the front and back covers of copies. Important • When you select this feature, if the number of pages scanned by the machine exceeds the maximum, the machine will not print the already-scanned data.
Page 128: Pages Per Side (Copying Multiple Pages Onto One Sheet)
3 Copy Print on Side 1 The first page of the document is copied on the front side of the back cover. Print on Side 2 The first page of the document is copied on the back side of the back cover. Print on Both The first and second pages of the document are copied on the front and back sides of the back cover.
Page 129: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
Output Format Select [Pages per Side]. Select any option. Disables this feature. 2 Pages Copies two document pages onto one side of a single sheet of paper. 4 Pages Copies four document pages onto one side of a single sheet of paper. 8 Pages Copies eight document pages onto one side of a single sheet of paper.
Page 130 3 Copy Important • Ensure that the actual orientation of the original document matches the [Original Orientation] setting on the [Layout Adjustment] screen. Note • You cannot use the document feeder with this feature. Select [Poster]. Select any option. No enlarged copies are made. Output Size Allows you to select the paper size.
Page 131: Repeat Image (Making Multiple Copies On One Sheet)
Output Format Lock X - Y% Allows you to make the same ratio adjustment for the width and length at the same time. Repeat Image (Making Multiple Copies on One Sheet) This feature allows you to copy a document image on one sheet of paper repeatedly for a specified number of times.
Page 132: Annotations (Adding A Comment/A Date/Page Numbers To Copies)
3 Copy Annotations (Adding a Comment/a Date/Page Numbers to Copies) This feature allows you to add a comment, date, and page numbers onto copies. You can select a comment, date, and page numbers, and their print positions from preset formats. Important •...
Page 133 Output Format Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 134 3 Copy You can select a font size from three options, or can directly specify the size in the range from 6 to 64 points in 1 point increments. You can also select a font color from seven options. Note •...
Page 135 Output Format No page number is added. Page numbers are add onto copies. Style 1, 2, 3 Adds page numbers only. -1-, -2-, -3- Adds page numbers, and hyphens before and after each page number. (Example: -1-) Page 1, Page 2, Page 3 Adds page numbers, and the text "Page"...
Page 136 3 Copy You can select a page-number size from three options, or can directly specify a size in the range from 6 to 24 points in 1 point increments. [Apply Page Numbers To] Screen This screen allows you to specify a page range to add page numbers. Select any option.
Page 137 Output Format Does not add prefix text and page numbers onto copies. Adds prefix text and page numbers onto copies. Prefix Allows you to enter prefix text with up to 16 characters, using the displayed keyboard. Number of Digits Displays the [Bates Stamp - Number of Digits] screen. You can select [Auto Assign] or [Manual Assign].
Page 138: Watermark (Printing Control Numbers On The Background Of Copies)
3 Copy Note • Use [+] and [-], or the numeric keypad to enter the end page number. Start & End Page Numbers Allows you to specify the start and end pages to add prefix text and page numbers, in the range from 1 to 999.
Page 139 Output Format Select any option. Control Number Do Not Add No control number is printed. A control number is printed. Enter the starting number of the control number. You can specify a value in the range from 1 to 999, using [+] and [-] or the numeric keypad. Stored Watermarks Displays the [Stored Watermarks] screen.
Page 140 3 Copy Watermark Effect Displays the [Watermark Effect] screen. Refer to "[Watermark Effect] Screen" (P.140). Note • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center. [Stored Watermarks] Screen This screen allows you to select text to print on copies.
Page 141: Folding (Outputting Bi-Folded)
Output Format Embossed When you copy a document that has been copied with Watermark Effect, the text embedded in the background of the copy is printed as embossed text. Outline When you copy a document that has been copied with Watermark Effect, the text embedded in the background of the copy is printed as outline text.
Page 142: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
3 Copy Preset Repeat Image (Making Multiple Copies on a Single Sheet) This feature allows you to repeatedly copy one original onto equally divided areas according to the specified number of copies. You can select the number of the times the original is copied onto one sheet from [2 Times], [4 Times], or [8 Times].
Page 143: Copy Output (Specifying Finishing Options)
Output Format Copy Output (Specifying Finishing Options) This feature allows you to select finishing options. Note • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center. If the finisher is installed, each set of copies can be stapled, and then output. When the Hole Punch Kit for Finisher-B1 is installed, copies can be punched.
Page 144 3 Copy Staple Specify the position for stapling. The number of sheets that can be stapled is 2 - 50 (when 80 gsm paper is used). Available paper types are: Plain paper, Recycled paper, Reload paper, Bond paper, Heavyweight paper (106 - 169 gsm), Heavyweight Reload paper, Extra Heavyweight paper (170 - 216 gsm), Extra Heavyweight Reload paper, Extra Heavyweight Plus paper (217 - 220 gsm), Extra Heavyweight Plus Reload paper, Gloss paper (106 - 169 gsm), Gloss Reload paper, Heavyweight Gloss paper (170 - 216 gsm), Heavyweight Gloss...
Page 145 Output Format Paper Size and Stapling Position Finisher-A1 1 Staple 1 Staple (Left) (Right) A4 , B5 , 7.25 x 10.5" , 8.5 x 11" , A4, A3, B4, 8.5 x 11", 8.5 x 13", 8.5 x 14", 11 x 17", 8K Finisher-B1 1 Staple 1 Staple...
Page 146: Id Card Copy (Copying Both Sides Of An Id Card)
3 Copy 3 holes 3 Holes 3 Holes 3 Holes (Left) (Top) (Right) A4 , B5 , 7.25 x 10.5" , 8 x 10" , 8.5 x 11" , 16K A3, B4, 11 x 15", 11 x 17", 8K 4 holes (Finisher-B1 only) 4 Holes 4 Holes 4 Holes...
Page 147 Output Format Important • Always use the document glass when copying. You cannot use the document feeder with this feature. • Specify the orientation of the original document correctly. • If the edges of the image are missing, slightly move the card inward on the document glass so that the whole image can be scanned.
Page 148: Job Assembly
3 Copy Job Assembly This section describes the features you can select on the [Job Assembly] screen. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job)............148 Sample Job (Checking the Finished Output of the Copy) ....................152 Combine Original Sets (Adding Originals)..........................
Page 149 Job Assembly Build Job is not applied. Build Job is applied. The feature buttons appear. Specify any option if necessary. Important • The features selected here cannot be canceled or changed while the machine executes a copy job. For information on features available in Build Job, refer to "Features that can be set in Build Job" (P.149). Features that can be set in Build Job Copy Output For more information, refer to "Copy Output (Specifying Finishing Options)"...
Page 150 3 Copy Change Settings Displays the [Copy] screen on which you can change the settings for the next document. After changing the settings, press the <Start> button on the control panel to start scanning of the document. To return to the previous screen, press the < # > button. When using a stored program for Build Job While the machine makes copies using the Build Job feature, you can use a stored program.
Page 151 Job Assembly The next stack of documents is copied from Side 1 of a new sheet of paper. Pages per Side - New Page When [Pages per Side] is set, even if all documents are divided for every chapter before all of them are assembled in the Pages per Side feature, the next stack of document is copied from Side 2 of the paper.
Page 152: Sample Job (Checking The Finished Output Of The Copy)
3 Copy When [Pages per Side] is set, the number of pages (2 pages, 4 pages, 8 pages) that you selected to copy onto one side of a single sheet, starting from the first page of the loaded documents, are copied onto each side of a separator. When you load two-sheet documents, both sheets are copied onto each side of a separator.
Page 153: Combine Original Sets (Adding Originals)
Job Assembly [Copy] Screen When Sample Job is in Progress After the sample set is copied, the machine pauses the job and displays the [Copy] screen. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before.
Page 154 3 Copy Select [On]. Disables this feature. Enables this feature. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 155: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
Job Assembly Start After loading the next document, select this button to scan the next document. Note • You can also press the <Start> button on the control panel to perform the same operation. Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) This feature allows you specify the areas to be deleted from a document image.
Page 156: Stored Programming (Calling A Stored Program For Build Job)
3 Copy Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 157: Fax
4 Fax This chapter describes the basic operations and features for the Fax services. Fax Procedure ..........................158 Operations during Faxing......................165 About Internet Fax ........................168 About IP Fax (SIP)........................175 About Server Fax.........................179 Simple Fax .............................181 Fax/Internet Fax .........................186 Layout Adjustment ........................203 Fax/Internet Fax Options......................209 More Options..........................229 Broadcast............................235...
Page 158: Fax Procedure
4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 158 Step 2 Selecting Features ................................160 Step 3 Specifying Destinations..............................161 Step 4 Starting the Fax Job ............................... 163 Step 5 Confirming the Fax Job in Job Status ........................
Page 159 Fax Procedure For information on how to fax mixed sized documents, refer to "Mixed Size Originals (Scanning Different Size Documents Simultaneously)" (P.204). Remove any paper clips and staples before loading the document. Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder.
Page 160: Step 2 Selecting Features
4 Fax Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 161: Step 3 Specifying Destinations
Fax Procedure Select [Fax/Internet Fax]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and select a feature as necessary. When you press the <Energy Saver> button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature.
Page 162 4 Fax Available Not available * : There are two ways in which address numbers and stored programs are assigned to the one touch buttons. Select either of the following: [Type 1] The buttons 1 to 52 are used for address numbers and they correspond to the registered address numbers 0001 to 0052, while the buttons 53 and 54 are used for stored programs and they correspond to the registered stored programs 1 and 2.
Page 163: Step 4 Starting The Fax Job
Fax Procedure is used or not in the System Administration mode. For more information, refer to "5 Tools" > "Fax Service Settings" > "Fax Control" > "Chain Dial" in the Administrator Guide. For information how to specify a fax number using the Address Book, refer to "Specifying a Destination Using the Address Book"...
Page 164: Step 5 Confirming The Fax Job In Job Status
4 Fax Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Fax Job in Job Status The following describes how to confirm the status of a fax job. Press the <Job Status>...
Page 165: Operations During Faxing
Operations during Faxing Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job...................................165 Changing the Scan Settings ..............................166 Stopping the Fax Job To cancel scanning a fax document, use the following procedure. Press either the <Stop>...
Page 166: Changing The Scan Settings
4 Fax Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Scan Settings You can change the scan settings while scanning a document. Select [Next Original] on the touch screen.
Page 167 Operations during Faxing Set [Resolution], [Original Size], and [Lighten/ Darken]. For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.201), "Original Size (Specifying the Scan Size for the Original)" (P.203), or "Lighten/Darken (Adjusting Fax Density)" (P.199). Select [Save]. Press the <Start> button.
Page 168: About Internet Fax
4 Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 169 About Internet Fax For information on how to specify recipients, refer to "Step 3 Specifying Destinations" (P.161) and "Specifying a Destination Using the Address Book" (P.187). Forwarding files stored in folders By enabling the forwarding feature and registering a forwarding e-mail address for a folder in advance, the faxes stored in the folder are automatically forwarded to the specified computer, as e-mail attachments.
Page 170: Sending Internet Fax
4 Fax Remote Folder Remote Polling Manual Send Relay Broadcast Sorting received faxes by folder (Folder Selector) Direct Fax If you are using the fax gateway feature, you can set the Starting Rate and F Code. For more information on the fax gateway feature, refer to "Sending Internet Fax to regular fax machines via a relay station"...
Page 171: Receiving Internet Fax
About Internet Fax For information on how to enter the subject, refer to "Internet Fax Subject (Specifying the Internet Fax Subject)" (P.217). For information on how to enter the message, refer to "Internet Fax Message (Editing the Internet Fax Mail Contents)" (P.217).
Page 172: Useful Features
4 Fax Folder operations If the hard disk space of the machine is insufficient while printing e-mail or storing e-mail to the folder, the page being processed will be deleted at the point in time when the machine runs out of hard disk space. Restricting incoming e-mail The machine can be configured to accept or reject e-mails received from specified domains.
Page 173 About Internet Fax Important • If the hard disk of the machine becomes full during Internet Fax transmission, the transmission is canceled and the document data is deleted. Note • If the hard disk of the machine becomes full during scanning of a document, a screen appears to prompt you to select whether to send the job up to the stored pages or to cancel the job.
Page 174 4 Fax For information on how to set the Folder Selector feature, refer to "5 Tools" > "Fax Service Settings" > "Fax Received Options" in the Administrator Guide. Forwarding Internet Fax The machine can automatically forward faxes received in a folder or faxes stored in a folder by using the Folder Selector feature to the forwarding address specified for the folder as e- mail.
Page 175: About Ip Fax (Sip)
About IP Fax (SIP) About IP Fax (SIP) IP Fax (SIP) refers to the process of sending and receiving faxes using an IP Network in a corporate intranets. The process is compliant with the T.38, an ITU recommendation. Because IP Fax (SIP) uses existing corporate intranets, the transmission is less expensive than G3 fax transmission using public telephone network.
Page 176: Ip Fax (Sip) Features
4 Fax SIP device address of the communication target shall be designated as an IP Fax (SIP) between IP Fax (SIP) devices. For example, 1111@192.168.1.1 (address of SIP device). SIP Server Installed IP Fax (SIP) devices communicate via a SIP server, using an IP network (Intranet). Since SIP server utilizes address translation, IP Fax (SIP) can be sent to IP Fax (SIP) devices by a designated SIP user name or telephone number.
Page 177: Feature Comparison With Regular Fax
About IP Fax (SIP) • The Starting Rate supported in IP Fax (SIP) is G3. Direct Fax You can use the Direct Fax feature to fax documents created with your computer applications directly in the same manner as printing. For the Direct Fax feature, refer to "Sending Fax" (P.412). Forwarding feature registered in job flow sheet By registering job flow, you can forward documents in stored folder or scanned documents via IP Fax (SIP).
Page 178: Sending Ip Fax (Sip)
4 Fax *4 : Available for the Remote Polling and the Store for Secure Polling. Unavailable for the On-hook. Note • The buttons of some unavailable features are not displayed on the control panel. Sending IP Fax (SIP) The following describes the procedure of sending IP Fax (SIP). Select [IP Fax (SIP)] from the options for fax type.
Page 179: About Server Fax
About Server Fax About Server Fax If your machine supports the Scan service, installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically.
Page 180 4 Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features Resolution* Transmission Options Priority Send Cover Page Recipient Print Sets Remote Folder F Code More Options Remote Polling Store for Polling On-hook...
Page 181: Simple Fax
Simple Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the [Services Home] screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes.
Page 182: Speed Dialing (Specifying A Destination Using An Address Number)
4 Fax Press the <Start> button. <Start> button Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine. For information on how to register address numbers, refer to "5 Tools"...
Page 183: Specifying A Destination Using A One Touch Button
Simple Fax Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify recipients. One touch buttons correspond to the address numbers from 0001 to 0052, or 0001 to 0045. For example, when the number you want to dial is registered to the address number 0001, press one touch button <1>.
Page 184: Resolution (Specifying The Scanning Resolution)
4 Fax Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note • The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's machine and there is a corresponding loss in quality.
Page 185: Sided Scanning (Transmitting 2-Sided Originals)
Simple Fax Photo & Text Select this option when transmitting a document that contains both text and photos. The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document. Photo Select this option when transmitting a document that contains only photos.
Page 186: Fax/Internet Fax
4 Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the [Services Home] screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. The following shows the reference section for each feature. Internet Fax/Fax/IP Fax (SIP) (Selecting Internet Fax/Fax/IP Fax (SIP))..............
Page 187: Add (Sending Faxes To Multiple Recipients)
Fax/Internet Fax + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient. For information on the Broadcast Send feature, refer to "Broadcast Send (Transmitting to Multiple Recipients)" (P.235). Specifying a Destination Using the Address Book The following describes how to use the Address Book to specify recipients.
Page 188 4 Fax Network Entries Allows you to search for fax numbers not in the local address book but the ones registered in a server on a network. Address types Select from [All Types], [Fax], [IP Fax (SIP)], and [Internet Fax]. The features displayed on the screen depend on your machine configuration.
Page 189 Fax/Internet Fax Group Lists all the registered Fax Group Recipients. For more information on how to register groups dial numbers, refer to "5 Tools" > "Setup" > "Create Fax Group Recipients" in the Administrator Guide. Search Allows you to set [Simple Search] or [Advanced Search]. Searches by the specified keyword for [Simple Search], or by search entries for [Advanced Search].
Page 190 4 Fax Fax Number Searches with a fax number as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword. Up to 60 characters are allowed. Internet Fax Address Searches with an internet fax address as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword.
Page 191: Speed Dialing (Specifying A Destination Using An Address Number)
Fax/Internet Fax Using the Address Book You can search for the fax numbers of recipients using [List all public entries], [Retrieve fax entries using index], [List all group entries], and [Search Network]. You can set the starting numbers of address numbers in the System Administration mode. For information on how to change the settings, refer to "5 Tools"...
Page 192: Add New Address (Registering A Destination On The Address Book)
4 Fax When using a wildcard for the last digit The Number of Target How to Enter Wildcard Target Address Numbers Addresses 000* 0001 - 0009 001* 0010 - 0019 010* 0100 - 0109 100* 1000 - 1009 When using wildcards for the last two digits The Number of Target How to Enter Wildcard Target Address Numbers...
Page 193 Fax/Internet Fax Select [Add New Address]. Select a method to register a recipient. Enter a new recipient using the keyboard. Add From Redial Select a recipient to be registered from the Redial list. Note • This item does not appear on the screen when the Server Fax service is enabled. •...
Page 194 4 Fax Select [Name], enter a name using the keyboard displayed on the screen, and then select [Save]. For information on how to enter characters, refer to "Entering Text" (P.70). When you change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save].
Page 195: Specifying A Destination Using A One Touch Button
Fax/Internet Fax Note • To delete the input data and return to the [Fax Address Book] screen, select [Cancel]. The items displayed on the screen depend on the Address Book entry type. For more information on the setting items, refer to "5 Tools"...
Page 196: Specifying A Destination Using The Redial Feature
4 Fax Select [New Recipients]. Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen. Note • When the Server Fax service is used, a destination must be less than 50 characters long. The available characters are as follows: 0 to 9 Numeric characters...
Page 197: Specifying A Line (Port)
Fax/Internet Fax Select items you want to specify for a recipient, and select [Close]. Specifying a Line (Port) You can specify lines using the keyboard screen. When the Additional G3 Port Kit 2 (optional) is installed, you can specify the line (port) and send faxes. Local terminal information can be registered to each line.
Page 198: Entering Specific Symbols
4 Fax Entering Specific Symbols When specifying a recipient, you can use the following features to enter specific symbols on the touch screen. Feature Button Function Input method Enter pause - or Used to enter a pause. Press the <Pause> button. <Pause>...
Page 199: Lighten/Darken (Adjusting Fax Density)
Fax/Internet Fax Close Menu Hides the pop-up menu. [Details] Screen This screen allows you to confirm recipients. Starting Rate Allows you to select a communication mode according to the features of a recipient's machine. Lighten/Darken (Adjusting Fax Density) You can select fax density from seven levels. Use [ ] and [ ] to select a density level.
Page 200 4 Fax 2 Sided (Head to Toe) Select this option when both sides of the 2-sided document are in opposite orientations. More Displays the [2 Sided Scanning] screen. Refer to "[2 Sided Scanning] Screen" (P.200). [2 Sided Scanning] Screen Select whether the document is one-sided or two-sided.
Page 201: Original Type (Selecting The Document Type)
Fax/Internet Fax Original Type (Selecting the Document Type) You can select the type of the original document, such as text and photo documents. Select the original type. Text Select this option when transmitting a document that contains only text. Photo & Text Select this option when transmitting a document that contains both text and photos.
Page 202 4 Fax (Approx. 200 x 200 pels/25.4 mm) Superfine (400 dpi) Select this option when transmitting documents with fine images. (400 x 400 pels/25.4 mm) Superfine (600 dpi) Select this option when transmitting documents with extremely fine images. (600 x 600 pels/25.4 mm)
Page 203: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Scanning (Transmitting 2-sided Originals)......................203 Original Size (Specifying the Scan Size for the Original) ....................203 Mixed Size Originals (Scanning Different Size Documents Simultaneously)..............204 Book Faxing (Scanning Facing Pages onto Separate Sheets)...................205 Reduce/Enlarge (Specifying a Scan Ratio)..........................207...
Page 204: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
4 Fax You can change the default values for buttons other than [Auto Detect] in the System Administration mode. For information on how to change the default values, refer to "5 Tools" > "Fax Service Settings" > "Original Size Defaults" in the Administrator Guide.
Page 205: Book Faxing (Scanning Facing Pages Onto Separate Sheets)
Layout Adjustment • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center. Select [Original Size]. Confirm that [Auto Detect] is selected, and select [Save]. If [Auto Detect] is not selected, select [Auto Detect] and then [Save].
Page 206 4 Fax Select [Book Faxing]. Select any option. Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.
Page 207: Reduce/Enlarge (Specifying A Scan Ratio)
Layout Adjustment Reduce/Enlarge (Specifying a Scan Ratio) This feature enlarges or reduces scanned images with a specified ratio. Important • Some destination machines may not be able to receive faxes at the specified ratio. Select [Reduce/Enlarge]. Select a preset ratio, or specify a value. Note •...
Page 208: Stamp (Adding A Stamp When Scanning A Document)
4 Fax Stamp (Adding a Stamp when Scanning a Document) This feature stamps a circle mark at the bottom corner of each document page when it is fed through the document feeder. This helps you easily check if each page of the documents has been scanned correctly.
Page 209: Fax/Internet Fax Options
Fax/Internet Fax Options Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. The following shows the reference section for each feature. Acknowledgement Report (Confirming Transmission Results)..................209 Starting Rate (Selecting a Communication Mode)......................211 Priority Send/Delay Start (Specifying Send Priority/Send Time) ..................212 Transmission Header Text (Adding Sender Name and Phone Number to Faxes) ............214 Cover Page (Transmitting Documents With a Cover Page)....................215...
Page 210: Confirmation Options
4 Fax Note • The optional component is required to use the Read Receipts and Delivery Receipts features. For information, contact our Customer Support Center. • Read Receipts (MDN) and Delivery Receipts (DSN) are available when the recipient’s machine supports MDN and DSN, respectively. •...
Page 211: Starting Rate (Selecting A Communication Mode)
Fax/Internet Fax Options Disables the Delivery Receipts feature. Enables the Delivery Receipts feature. You can check whether the Internet Fax you sent was correctly delivered to the destination folder. Starting Rate (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T.
Page 212: Priority Send/Delay Start (Specifying Send Priority/Send Time)
4 Fax Note • The international telephone networks are originally designed for voice communications. Noise that does not really affect voice communications causes a problem with fax communications. It may result in the deterioration of images quality, the inability to transmit a fax, or even terminate the transmission.
Page 213: Delay Start
Fax/Internet Fax Options Select [Priority Send/Delay Start]. Select any option. Priority Send Priority Send is not applied. Priority Send is applied. Note • If the Priority Send feature is selected during transmission, the fax will be sent after the current transmission ends.
Page 214: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)
4 Fax [Delay Start - Specific Time] Screen This screen allows you to specify the start time for fax transmission. Note • You can change the default value of [Specific Time] in the System Administration mode. For more information, refer to "5 Tools" > "Fax Service Settings" > "Fax Defaults" > "Delay Start - Specific Time" in the Administrator Guide.
Page 215: Cover Page (Transmitting Documents With A Cover Page)
Fax/Internet Fax Options Select [Display Header]. No header information is attached. Display Header Header information is attached. Cover Page (Transmitting Documents With a Cover Page) This feature allows you to attach a cover page to the document. The cover page includes the recipient name, comment, sender name, machine fax number, number of pages, and date and time of transmission.
Page 216 4 Fax Comments Displays the [Cover Page - Comments] screen. Refer to "[Cover Page - Comments] Screen" (P.216). [Cover Page - Comments] Screen This screen allows you to select comments to be added to the recipient and sender fields. Select any option. Recipient's Comment Displays the registered comments in the recipient field.
Page 217: Internet Fax Subject (Specifying The Internet Fax Subject)
Fax/Internet Fax Options Internet Fax Subject (Specifying the Internet Fax Subject) You can specify an Internet Fax subject. If no subject is specified, the preset subject is automatically entered. Select [Internet Fax Subject]. Select [Keyboard]. Enter a subject with up to 128 characters using the displayed keyboard. For information on how to enter characters, refer to "Entering Text"...
Page 218: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)
4 Fax Keyboard Allows you to enter body text using the displayed keyboard. Up to 256 characters can be entered. You can also select [Add Comment] to select a registered comment and edit it. For information on how to enter characters, refer to "Entering Text" (P.70). Add Comment Allows you to insert a registered comment.
Page 219: Pages Per Side (Combining Multiple Pages Into One Sheet)
Fax/Internet Fax Options Multiple Sets Allows you to specify the number of print sets the remote machine will output, in the range from 2 to 99 in 1 set increments. Use [+] and [-] or the numeric keypad to specify the value. Pages per Side (Combining Multiple Pages into One Sheet) This feature allows you to send a fax by combining multiple pages of a document into one side of a single sheet of paper.
Page 220 4 Fax Sending to Folder (Fax Signal Method) This feature allows you to send a file directly to a folder on the remote machine. The file can be printed on the remote machine. To use this feature, you need the folder number and passcode of the remote folder.
Page 221 Fax/Internet Fax Options Remote Folder Number Select the [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad. Folder Passcode Select the [Folder Passcode] box, and enter the 4-digit passcode of the remote folder using the numeric keypad.
Page 222 4 Fax Select [On]. Disables the Secure Polling feature. Enables the Secure Polling feature. Enter a folder number in [Remote Folder Number]. Remote Folder Number Select [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad. Folder Passcode Select [Folder Passcode] box, and enter the 4-digit passcode of the remote folder using the numeric keypad.
Page 223: F Code (Using F Code Transmission)
Fax/Internet Fax Options F Code (Using F Code Transmission) F Code is the transmission procedure set by the Communications and Information Network Association of Japan and is the T.30 (communication protocol) method for using sub- addresses that was standardized by the ITU-T. The F Code feature enables various features to be used with transmission among F Code-compatible machines regardless of their manufacturers.
Page 224 4 Fax Sending to Folder (F Code Method) Select [F Code]. Select [On]. Select the [F Code] box, and enter an F code using the keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F code. If necessary, select the [Password] box, and enter a password using the keyboard or the numeric keypad.
Page 225 Fax/Internet Fax Options Secure Polling (F Code Method) Select the [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen. Select [F Code].
Page 226: Internet Fax Profile (Specifying Internet Fax Profiles)
4 Fax Enables the Secure Polling feature. F Code Select the [F Code] box, and enter the F code using the keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F Code. Password Select the [Password] box, and enter the password using the numeric keypad.
Page 227: Encryption (Sending Internet Fax Encrypted By S/Mime)
Fax/Internet Fax Options TIFF-S This profile is the Internet Fax standard. For documents that are larger than A4, the size is reduced automatically to A4 for transmission. Encoding method : MH Stored document size : A4 Resolution : Standard (200 x 100 dpi), Fine (200 dpi) Note •...
Page 228: Digital Signature (Sending Internet Fax With A Digital Signature By S/Mime)
4 Fax Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) You can send Internet Fax with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed, or whether the Internet Fax is sent from the proper sender. Note •...
Page 229: More Options
More Options More Options This section describes the features you can select on the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Files from Remote Machines)....................229 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)..........232 On-hook (Confirming Remote Machine Response Prior to Transmission) ..............233 Select [Fax/Internet Fax] on the [Services Home] screen.
Page 230 4 Fax Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients. Disables the Remote Polling feature. Poll a Remote Device Enables the Remote Polling feature. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select [New Recipients] on the [Fax/Internet Fax] screen to display the keyboard on the...
Page 231 More Options Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Disables the Secure Polling feature. Poll a Remote Device Enables the Secure Poling feature. Format for Auto Send Passcode of Folder number on Telephone number folder on remote of remote machine remote machine machine...
Page 232: Store For Polling (Storing Files On The Machine That A Remote Machine Can Retrieve)
4 Fax Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve) Store for Polling is a feature that store a file on your machine so that a remote machine can retrieve it from your machine. The following two methods are available for Store for Polling: Store for Free Polling and Store for Secure Polling.
Page 233: On-Hook (Confirming Remote Machine Response Prior To Transmission)
More Options [Public Folder] Screen This screen allows you to print and delete files stored for Free Polling. Select the file to be printed or deleted. You can select either one file or all files. Note • Select [ ] to return to the previous screen or ] to move to the next screen.
Page 234 4 Fax Select any option. Manual Receive/Manual Send Use the drop-down menu to switch between [Manual Receive] and [Manual Send]. Manual Send : Allows you to check if connection is established before sending a fax. Manual Receive : Allows you to receive a fax manually, such as Facsimile Information Services.
Page 235: Broadcast
Broadcast Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients).......................235 Relay Broadcast (Transmitting Documents Through a Relay Station)................236 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations).............239 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.
Page 236: Relay Broadcast (Transmitting Documents Through A Relay Station)
• For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available for Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
Page 237 Broadcast Fax Signal Method Select an address number or group dial number to which a relay broadcast is registered, and press the <Start> button. To perform Multiple Relay Broadcast, repeat this step. DTMF Method The following two types are available in the DTMF method: Auto Send and Manual Send. Auto Send (Transmitting without picking up the receiver) Select [New Recipients] to display the keyboard on the touch screen and enter in the following format.
Page 238 • When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. • When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both a initiating station and a relay station, we recommend that you use the fax signal method.
Page 239: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
• For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available in Remote Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
Page 240 4 Fax F Code Method This method can be used among machines that support the F Code and the Relay Broadcast features. Fax Signal Method Register the following information in the address numbers of initiating stations in advance. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.
Page 241 F Code method and the Relay Broadcast feature. Note • When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both a initiating station and a relay station, we recommend that you use the fax signal method.
Page 242 4 Fax Select [On]. Select the [F Code] box, and enter the F Code with the numeric keypad. Note • You can enter up to 20 digits for the F Code. Relay Broadcast Print Primary Address Address Address ..Directive Relay Number Number...
Page 243: Receiving Faxes
Receiving Faxes Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 244: Using Auto Receive
4 Fax When extra lines are added to the machine, [Fax Receiving Mode] is set to [Auto Receive] even when [Manual Receive] is selected. Auto Receive Reception of a fax from a remote machine begins automatically. Using Auto Receive When [Fax Receiving Mode] is set to [Auto Receive] on the [Machine Information] screen, the following two methods are available to receive a fax: When the machine automatically switches to fax reception When there is an incoming call, the machine automatically receives a fax after it rings for a...
Page 245: Using Folder Receive
Receiving Faxes Using Folder Receive Files received using Folder Receive are stored in a folder. After a file is received in a folder, the <Data> indicator lights up and the machine prints a Folder Report. The Folder Report lists the folder number and folder name. To receive files in a folder using the F Code method, notify the sender of the following information: F Code (sub-address): 0 (to designate F Code transmission) and the folder number to store...
Page 246: Facsimile Information Services
4 Fax Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but cannot use the Address Book.
Page 247 Facsimile Information Services Select [On-hook (Manual Send/Receive)] on the [More Options] screen. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but cannot use the Address Book.
Page 248 4 Fax...
Page 249: Scan
5 Scan This chapter describes the basic operations and features for the Scan services. Note • The Scan services are not available for some models. An optional component is required. For more information, contact our Customer Support Center. To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings"...
Page 250: Scanning Procedure
5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 250 Step 2 Selecting the Features ..............................252 Step 3 Starting the Scan Job..............................255 Step 4 Confirming the Scan Job in Job Status........................
Page 251 Scanning Procedure Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder. Note • In normal occasions, load the document in the [Sideways Images] orientation. The document is displayed in the [Upright Images] orientation when viewed on a computer.
Page 252: Step 2 Selecting The Features
5 Scan Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 253 Scanning Procedure Store to USB Scans a document and saves the scanned data to a USB memory device. Store & Send Link Scans a document and temporarily saves the scanned data on the machine. The user is notified by e-mail of the URL to the location where the scanned data is stored. Then, the user can access the URL to retrieve the scanned data.
Page 254 5 Scan Note • If you do not specify a file name for the document to be saved, a file name is automatically assigned to each file or folder based on a particular rule. For example, the file name "img- 123123456"...
Page 255: Step 3 Starting The Scan Job
Scanning Procedure "E-mail Options/Filing Options" (P.330) When you use another Scan service, [Store to Folder] is replaced with [E-mail], [Network Scanning], [Scan to PC], [Store to USB], [Store & Send Link], or [Store to WSD]. The following shows the reference section for each service. "E-mail"...
Page 256: Step 4 Confirming The Scan Job In Job Status
5 Scan Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. <Start> button When all documents have been scanned, select [Last Original]. Step 4 Confirming the Scan Job in Job Status The following describes how to confirm the status of a scan job.
Page 257: Step 5 Saving The Scanned Data
Use Network Scanner Driver. Refer to "Importing to a TWAIN Compatible Application" (P.415). Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.417). Import using CentreWare Internet Services Use CentreWare Internet Services.
Page 258: Operations During Scanning
5 Scan Operations during Scanning The following describes the operations available during scanning. The following shows the reference section for each operation. Stopping the Scan Job................................258 Previewing the Scanned Images during a Scan Job......................259 Changing Scan Settings ................................260 Stopping the Scan Job To cancel scanning a document, use the following procedure.
Page 259: Previewing The Scanned Images During A Scan Job
Operations during Scanning Select the job to cancel. Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. Important •...
Page 260: Changing Scan Settings
5 Scan From the drop-down menu, specify the view size by selecting [Whole Page] or [Enlarge View], and set [Current Page]. After the confirmation, select [Close] to close the preview screen. Changing Scan Settings You can change scan settings while scanning the document. Note •...
Page 261: E-Mail
E-mail E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Address Book (Specifying an E-mail Address)........................262 Add New Address (Registering a Recipient on the Address Book) ...................267 Specifying a Destination Using a One Touch Button ......................269...
Page 262: Address Book (Specifying An E-Mail Address)
5 Scan Address Book (Specifying an E-mail Address) The following describes how to select a recipient using the Address Book. Note • You cannot use address numbers input by the numeric keypad to specify the destination registered in the Address Book. When sending an encrypted e-mail, select an e-mail address associated with a certificate that can be encrypted, from the Address Book.
Page 263 E-mail Note • This item is displayed when the IC Card Reader (optional) is connected. When [Public Entries] is Selected Select a recipient from a list under [Name]. Note • Select [ ] to return to the previous screen or ] to move to the next screen.
Page 264 5 Scan When [Network Entries] is Selected Select a search target from the drop-down menu on the left. You can select [Name], [E-mail Address], or [Custom Item X] for a search target. (X represents a number between 1 and 3.) Note •...
Page 265 E-mail Search The search starts. The searched results are listed on the screen. When the Address Book Type 2 is Displayed Select [Address Book]. Note • When you select [Address Book], the Address Book [Type1] or [Type2] will be displayed depending on the setting of [Address Book Type] in the System Administration mode.
Page 266 5 Scan Name/E-mail Address Lists names and their e-mail addresses. Sets the selected address as a recipient. Sets the selected address as Cc. Sets the selected address as Bcc. Go to Enter an address number using the numeric keypad to display the e-mail address at the top of the list.
Page 267: Add New Address (Registering A Recipient On The Address Book)
E-mail Name Searches with a recipient name as a keyword. Selecting the field for [Name] under [Keyword] displays the screen for entering the keyword. Up to 32 characters are allowed. Example: John Smith E-mail Address Searches with an e-mail address as a keyword. Selecting the field for [E-mail Address] under [Keyword] displays the screen for entering the keyword.
Page 268 5 Scan Select a method to register a recipient. Enter a new recipient using the keyboard. Add current recipient Select a recipient to be registered from the current recipients specified on the First Tab screen. Note • This item cannot be selected if no recipient is specified on the First Tab screen. When [New] is selected Use the keyboard displayed on the screen to enter an e-mail address with up to 128 single- byte characters.
Page 269: Specifying A Destination Using A One Touch Button
E-mail Select an item to set and set. The following items appear: Address Type E-mail Address Name Index Surname Given Name Custom Item 1 Custom Item 2 Custom Item 3 S/MIME Certificate Note • To delete the input data and return to the [E-mail Address Book] screen, select [Cancel]. For more information on the setting items, refer to "5 Tools"...
Page 270: New Recipient (Entering An Address)
5 Scan Press a one touch button. Confirm that the recipient (e-mail address) specified with the one touch button is displayed on the touch screen. One touch buttons Important • The one touch buttons have a sensor to detect which page of one touch buttons (1 - 18, 19 - 36, or 37 - 54) is currently opened.
Page 271: Add Me (Adding The Sender's Address)
E-mail Delete Text Deletes all the entered e-mail addresses. Backspace Moves the cursor back to delete one character. Shift Used for entering uppercase characters. More Characters Displays symbols. Use this button to enter symbols for the e-mail address. Add Me (Adding the Sender’s Address) The sender's address can be added to [To], [Cc], or [Bcc].
Page 272: Recipient(S) (Editing A Recipient)
5 Scan Recipient(s) (Editing a Recipient) You can confirm, delete, or edit recipients using the pop-up menu displayed. From the [Recipient(s)] list, select the recipient to be deleted, confirmed, or edited. Select any option from the pop-up menu. Remove Removes the selected recipient. Edit Displays the [Edit Recipient] screen on which you can confirm or edit the recipient.
Page 273: From (Setting The Sender's Address)
E-mail Name To change the recipient name, select [Name] and enter a new name on the displayed keyboard. When you specify a recipient from the Address Book and the recipient name is registered in the Address Book, that recipient name is displayed. S/MIME Certificate Certificates which are linked to the e-mail address are displayed.
Page 274: Subject (Setting The Subject)
5 Scan Subject (Setting the Subject) You can specify the e-mail subject using the following procedure. Auto Set Automatically sets the subject to [Scan data from XXX] (where XXX is the host name of the machine). To set a user-defined subject Select [Subject].
Page 275: Color Scanning (Selecting An Output Color)
E-mail Color Scanning (Selecting an Output Color) You can set the output color to scan a document. Note • [Color Scanning] is not displayed on the [E-mail] screen depending on the settings in the System Administration mode. In that case, set [Color Scanning] from the [Advanced Setting] screen. From the menu displayed by selecting [Color Scanning], select any option.
Page 276 5 Scan 1 Sided Select this option to scan only one side of the document. 2 Sided (Head to Head) Select this option when both sides of the 2-sided document are in the same orientation. 2 Sided (Head to Toe) Select this option when both sides of the 2-sided document are in opposite orientations.
Page 277: Original Type (Selecting The Document Type)
E-mail Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or the document feeder.
Page 278 5 Scan From the menu displayed by selecting [File Format], select any option. TIFF/JPEG Auto Select Automatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages. TIFF Saves scanned data in TIFF format.
Page 279 E-mail TIFF Saves scanned data in TIFF format. JPEG Saves scanned data in JPEG format. This option is selectable when either [Color] or [Grayscale] is selected in [Color Scanning]. Saves scanned data in PDF format. ® ® Note • The version of PDF files is Adobe Acrobat 4.0 (PDF 1.3).
Page 280 5 Scan Searchable Text Allows you to select whether to perform character recognition in PDF and DocuWorks files. When [Searchable Text] is set to [Searchable], select a language to identify the text. Refer to "[File Format - Searchable Text] Screen" (P.282). When [Searchable Text] is set to [Searchable], the following settings are available.
Page 281 E-mail PDF Signature Displays the [File Format - PDF Signature] screen. A visible signature added to a file enables to detect alterations in the file, or to prevent impersonation of the sender. To verify the signature with Adobe Acrobat, select [Digital Signatures] under [Preferences] on Acrobat, and then select the following option for [When Verifying].
Page 282: Language Of The Original
5 Scan No visible signature is added. Adds a visible signature using the certificate of the machine. Note • The items used in the signature are different depending on the machine configuration and settings in the System Administration mode. [File Format - Searchable Text] Screen Select any option.
Page 283 E-mail [File Format - PDF Security] Screen This screen allows you to encrypt a PDF file with a password, and assign the access privileges for the file operation. Select any option. The file is not encrypted, and no access privilege is assigned. Password Encrypts the file using a password.
Page 284 5 Scan [PDF Security - Permissions] Screen This screen allows you to assign access privileges to a file. Select [Permissions]. Select [Security Password]. Select [On]. Enter the security password, and select [Save]. Likewise, re-enter the security password, and select [Save]. Select any option.
Page 285 E-mail [File Format - DocuWorks Security] Screen This screen allows you to encrypt a DocuWorks file with a password, and assign the access privileges for the file operation. Select any option. The file is not encrypted, and no access privilege is assigned. Password (V4 Compatible) Encrypts the file by the 56 bit DES method using a password.
Page 286 5 Scan Full Access Password Displays the [DocuWorks - Full Access Password] screen. If a password is set, the password is required to change the access privileges set in [Restricted Operations]. You can enter a password with up to 32 characters. Certificate Displays the [DocuWorks Security - Certificate] screen.
Page 287 E-mail Alphanumeric Index Lists the registered recipients with alphanumeric index characters in alphabetical order. Search Allows you to set [Simple Search] or [Advanced Search]. Searches by the specified keyword for [Simple Search], or by search entries for [Advanced Search]. Note •...
Page 288 5 Scan ] button Displays the [Certificate Details] screen. Certificate information, such as issuer, expiration date, and persons to whom the certificate is issued, is displayed. Name/E-mail Address/DN Lists names and their e-mail addresses. Select this button to add the certificate as one of the certificates of persons who are allowed to open the file.
Page 289: Network Scanning
Network Scanning Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.
Page 290: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Note • The job template "@S2HOME" is displayed only when the remote authentication is enabled, and also [Enabled] is selected in [Status] under [Properties] > [Services] > [Scan to Home] on CentreWare Internet Services. • The job template name "@S2HOME" can be changed by the system administrator from CentreWare Internet Services.
Page 291: Scan To Pc
Scan to PC Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.
Page 292: Transfer Protocol (Selecting A Transfer Protocol)
5 Scan Transfer Protocol (Selecting a Transfer Protocol) You can select a transfer protocol using the following procedure. Select [Transfer Protocol]. Select any option. Transfers using the FTP protocol. Transfers using the SMB protocol. SMB (UNC Format) Transfers using the SMB protocol (UNC Format). UNC stands for Universal Naming Convention and its format is as follows: \\host name\shared name\directory name Address Book (Specifying a Destination PC Using the Address Book)
Page 293 Scan to PC Select the destination to store the data in. Important • You can only use destinations configured for SMB or FTP. Note • Select [ ] to return to the previous screen or ] to move to the next screen. (List/Thumbnail) Allows you to switch the number of the recipients displayed from a list (five items) or thumbnail (15 items).
Page 294: Add New Address (Registering A Destination Pc On The Address Book)
5 Scan Select the destination to store the data in. Note • To switch the Address Book entry type, select [List all public entries], or [Retrieve fax entries using index] from the drop-down menu on the [Server Address Book] screen. Select [Add].
Page 295 Scan to PC Select [Add New Address]. Select a method to register a recipient. Enter a new recipient using the keyboard. Add from current location Register the current location specified on the First Tab screen. Note • When you select this item, the location information will be displayed. This item cannot be selected if no location is specified on the First Tab screen.
Page 296 5 Scan User Name Password When [SMB (UNC Format)] is selected The following items appear: Save in User Name Password For more information on the setting items, refer to "Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard)" (P.299). Select [Next].
Page 297: Specifying A Destination Pc Using A One Touch Button
Scan to PC Select an item to set and set. The following items appear: Address Type Name Index Transfer Protocol Server Name/IP address Shared Name (SMB Only) Save in User Name Password Port Number Note • To delete the input data and return to the [Server Address Book] screen, select [Cancel]. For more information on the setting items, refer to "5 Tools"...
Page 298: Browse (Specifying A Destination Pc By Browsing Your Network)
5 Scan completely, and take off your hand from the panel. Do not press the button while you are turning over the panel. • Do not place any objects near the one touch buttons, nor spill any liquid over them. Note •...
Page 299: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)
Scan to PC [Add to Address Book] Screen This screen allows you to register the save destination specified in [Browse], in the Address Book. Select [Add to Address Book]. Select [Save]. Address To change the address number, select [Edit] and then the desired number. Name To change the recipient name, enter a new name with the keyboard displayed by selecting [Name].
Page 300 5 Scan The following are examples: For [FTP]: Server name: myhost.example.com (myhost: host name, example.com: domain name) IP address: 192.168.1.100 For [SMB]: Server name: myhost IP address: 192.168.1.100 Shared Name This option is displayed when you select [SMB] in [Transfer Protocol]. Enter a shared name. When the save location is in the DFS namespace on Windows, enter a root name.
Page 301: Preview (Previewing The Scanned Images During A Scan Job)
Scan to PC Password Enter the password for the user name. Up to 32 characters are allowed. Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.274). Color Scanning (Selecting an Output Color) You can set the output color to scan a document.
Page 302: Store To Folder
5 Scan Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. The following describes features available on the [Store to Folder] tab. Note •...
Page 303: Color Scanning (Selecting An Output Color)
Store to Folder Color Scanning (Selecting an Output Color) You can specify the output color to scan a document. For more information, refer to "Color Scanning (Selecting an Output Color)" (P.275). 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document.
Page 304: Store To Usb
5 Scan Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. The following describes features available on the [Store to USB] tab. Save in (Specifying a Storage Location in the USB Memory Device)................
Page 305 Store to USB • The screen status will be one of the above even when a USB memory device in which only encrypted data is stored is inserted or a USB memory device in unsupported format is inserted. In such a case, a warning message appears during operation and the operation is aborted.
Page 306 5 Scan When the [Media Print - Text] Screen Appears Press the <Services Home> button. <Services Home> button Select [Store to USB] on the [Services Home] screen. The [Store to USB] screen appears. When the [Media Print - Photos] Screen Appears...
Page 307 Store to USB Press the <Services Home> button. <Services Home> button Select [Store to USB] on the [Services Home] screen. The [Store to USB] screen appears. When the Screen Display Does Not Change If any screen other than the [Services Home] screen is displayed, press the <Services Home>...
Page 308: Save In (Specifying A Storage Location In The Usb Memory Device)
5 Scan The [Store to USB] screen appears. Important • Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use. - When disconnecting/connecting the USB memory device by methods other than described in this guide.
Page 309: Details (Displaying The Details Of A Storage Location In The Usb Memory Device)
Store to USB • If a full path (a string of folder and file names in all directories) of the file created exceeds 257 characters long, an error occurs. Select [Save]. Previous Allows you to move to the upper directory. Note •...
Page 310: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.274). Color Scanning (Selecting an Output Color) You can set the output color to scan a document.
Page 311: Store & Send Link
Store & Send Link Store & Send Link If an authenticated user scans a document, the machine temporarily saves the scanned data, and automatically obtains the user’s e-mail address that was registered in advance. Then, the machine sends an e-mail to the user to notify of two URLs: one is for the location to retrieve the scanned data, and the other is for the location to delete the data.
Page 312: From (Displaying The E-Mail Address Of The Authenticated User)
5 Scan From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. Subject (Setting the Subject) You can specify the e-mail subject using the following procedure. Auto Set Automatically sets the subject to [Scan Reference from XXX] (where XXX is the host name of the machine).
Page 313: File Format (Selecting A File Format For Output Data)
Store & Send Link File Format (Selecting a File Format for Output Data) You can select a file format for output data. The Store & Send Link service allows you to retrieve scanned data from a computer without password authentication. To prevent other parties from viewing your scan data, select [PDF] or [DocuWorks] in [File Format] and set a password in [PDF Security] or [DocuWorks Security] before scanning the document.
Page 314: Store To Wsd
5 Scan Store to WSD This section describes the procedure to select features on the [Store to WSD] screen. The Store to WSD service allows you to scan documents set on the machine from a network computer. It also allows you to save the scanned data to a network computer. Note •...
Page 315 Store to WSD Select [Computer]. Load the document on the document glass or in the document feeder, and select [Operate From Computer]. The stanby screen is displayed on the touch screen. Note • Select the [Delete] button to exit stanby mode.
Page 316: This Device (Storing Data Scanned By The Machine On A Network Computer)
5 Scan This Device (Storing Data Scanned by the Machine on a Network Computer) You can forward the data scanned with the command from the machine to a specified computer on the network. Load the document on the document glass or in the document feeder, and select [This Device].
Page 317: Advanced Settings
Advanced Settings Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Color Scanning (Selecting an Output Color)..........................317 Original Type (Selecting the Document Type) ........................317 Photographs (Scanning a Color Photograph)........................318...
Page 318: Photographs (Scanning A Color Photograph)
5 Scan Photographs (Scanning a Color Photograph) Use this feature when scanning a color photograph. This feature is available only when [Color Scanning] is set to [Color]. Important • You cannot use the document feeder with this feature. • When this feature is enabled, the Shadow Suppression and Background Suppression features cannot be used.
Page 319: Image Enhancement (Erasing The Background Color Of Documents/Adjusting Contrast)
Advanced Settings Sharpness You can select a sharpness level from five levels between [Soften] and [Sharpen]. Selecting an upper cell on the bar makes the contours of images sharper, and selecting a lower cell makes softer. Image Enhancement (Erasing the Background Color of Documents/ Adjusting Contrast) This feature allows you to suppress the background color of a document such as newspaper and colored paper.
Page 320: Color Space (Specifying Color Space)
5 Scan Select [Shadow Suppression]. Select [Auto Suppression]. Color Space (Specifying Color Space) This feature allows you to set the color space. Note • [Color Space] is available when [Color Scanning] is set to [Color]. • To activate [Color Space] on the [Advanced Settings] screen, a prior setting must be made in the System Administration mode.
Page 321 Advanced Settings Note • You can find ICC profile data for Device Color Space in the Driver CD Kit. ICC profile is useful when using color processing application and performing special processing of data scanned based on Device Color Space. •...
Page 322: Layout Adjustment
5 Scan Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Resolution (Specifying a Scanning Resolution)........................
Page 323: Sided Scanning (Scanning Both Sides Of A Document)
Layout Adjustment Select [Resolution]. Select any option. Note • Select either [200 dpi] or [300 dpi] when [MRC High Compression] is set to [On] for PDF, DocuWorks or XPS files on the [File Format] screen. • Select either [200 dpi] or [300 dpi] when [Searchable Text] is set to [Searchable] for PDF or DocuWorks files on the [File Format] screen.
Page 324: Original Size (Specifying A Scan Size)
5 Scan Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.
Page 325: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment Select any option. When you select a non-standard size, specify values for the X and Y directions. Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document feeder Document glass B5, B5 , B4, A5, A5 , A4, A4 , A3, B6, B5, B5 , B4, A6, A5, A5 , A4,...
Page 326: Edge Erase (Erasing Edges And Margin Shadows In The Document)
5 Scan Note • When you select [Enter Output Size] in [Reduce/Enlarge] and specify the output size in [Output Size], the scanned data is automatically reduced/enlarged to the specified size. However, since the scanned image is not rotated, the image will be reduced/enlarged to fit the specified size while keeping its orientation.
Page 327 Layout Adjustment • If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in proportion to the ratio you specified. Select [Edge Erase]. Select any option. If you select [Parallel Edges], use [+] and [-] to specify the erase widths of top and bottom, left and right, and center of the document.
Page 328: Reduce/Enlarge (Specifying A Scanning Ratio)
5 Scan Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Reduce/Enlarge (Specifying a Scanning Ratio) This feature allows you to set the scanning ratio for the document to be scanned. Note •...
Page 329: Original Orientation (Specifying The Orientation Of The Loaded Document)
Layout Adjustment Original Orientation (Specifying the Orientation of the Loaded Document) This feature allows you specify the orientation of the loaded document. When you load the top edge of the document against the left side of the document glass or the document feeder, and then select [Sideways Images], the document is displayed in the correct orientation when viewed on your computer screen.
Page 330: E-Mail Options/Filing Options
5 Scan E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Quality/File Size (Specifying an Image Compression Ratio When Scanning) ..............
Page 331: Quality/File Size (Specifying An Image Compression Ratio When Scanning)
E-mail Options/Filing Options Quality/File Size (Specifying an Image Compression Ratio When Scanning) This feature allows you to select an image compression level when [Color Scanning] is set to [Color] or [Grayscale]. Select [Quality/File Size]. Select any button. Note • If the High Compression Image Kit (optional) is installed, and when [MRC High Compression] is set [On] on the [File Format] screen, three image compression levels are...
Page 332: Split Send (Sending In Sections)
5 Scan Select [On]. Select this option when you do not request read receipts. Select this option when you request read receipts. Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data.
Page 333: File Name (Specifying A Name For The File To Be Sent)
E-mail Options/Filing Options File Name (Specifying a Name for the File to be Sent) When using the E-mail, Scan to PC, Network Scanning, or Store & Send Link service, you can specify a name for the file to be sent. Auto Name The file name is "img-xxx-yyy.zzz"...
Page 334: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)
5 Scan Clear Deletes the address entered in [Reply To]. Reply To Me Uses the address specified in [From] on the [E-mail] screen as a reply address. Note • [Reply To Me] is selectable only when an address is specified in [From] on the [E-mail] screen. Address Book Allows you to select a reply address from the Address Book.
Page 335: Encryption (Sending E-Mail Encrypted By S/Mime)
E-mail Options/Filing Options To set the file name Select [File Name]. Up to 28 characters can be entered as a file name using the displayed keyboard. Note • If a document stored in a folder of the machine is imported to a computer, the specified name may not be reflected on it depending on the import method.
Page 336: Password
5 Scan Password You can use this feature to enter the password for a destination server. Note • This feature is displayed only when [Network Scanning] is selected on the [Services Home] screen. Select [Password]. Enter the password using the keyboard displayed on the screen. For information on how to enter characters, refer to "Entering Text"...
Page 337: Send From Folder
6 Send from Folder This chapter describes the basic operations and features to use folders. Folder Operating Procedure ....................338 Selecting a Folder ........................340 Checking/Operating Files in a Folder..................341 Checking File Details .........................343 Printing Files in a Folder......................345 Configuring/Starting Job Flow ....................348...
Page 338: Folder Operating Procedure
6 Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.
Page 339: Step 2 Selecting A Folder
Folder Operating Procedure Step 2 Selecting a Folder Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "14 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders" in the Administrator Guide. Select a folder to operate on.
Page 340: Selecting A Folder
6 Send from Folder Selecting a Folder The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "14 Authentication and Accounting Features"...
Page 341: Checking/Operating Files In A Folder
Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note • When selecting print files, [Job Flow Settings] cannot be selected for some models. Select a folder on the [Send from Folder] screen.
Page 342 6 Send from Folder Thumbnail Displays the images and names of the files stored in the folder. Important • If power is cut off immediately after a scanned file is stored in a folder, or if the hard disk space is insufficient to display thumbnails, files in the folder may not be displayed in thumbnail view.
Page 343: Checking File Details
Checking File Details Checking File Details You can preview the selected file to check its details. Note • Monochrome images with high gradation levels may appear bluish when previewed. Select a file on the [Folder - File List] screen. Select [File Details (Preview)]. Select any option.
Page 344 6 Send from Folder Print Prints the selected files. Note • To make the print settings, return to the [Folder - File List] screen, and then select [Print]. For more information, refer to "Printing Files in a Folder" (P.345).
Page 345: Printing Files In A Folder
Printing Files in a Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note • When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.
Page 346: Sided Printing
6 Send from Folder Print Quantity Specify the number of print sets. Print Prints the selected file. Batch Print Allows you to set batch printing. You can print multiple files as one file. Up to 100 files can be bound in selected order. Note •...
Page 347 Printing Files in a Folder When stapling/punching holes The following table shows the stapling/punching positions for print files stored in a folder by specifying [Store in Remote Folder] on a print driver, and for scan files. The following uses the example of [1 Staple] for stapling and [2 Holes] for punching. For print files in a folder stored by specifying [Store in Remote Folder] on a print driver Report Original...
Page 348: Configuring/Starting Job Flow
6 Send from Folder Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job flow sheets are categorized into two types according to the target. One type of job flow sheet targets files stored in folders, and the other type targets scan files.
Page 349 Configuring/Starting Job Flow Print Files in a folder can be printed. Select files on the [Folder - File List] screen. Select [Job Flow Settings]. Select any option. Auto Start This sets auto start of the job flow for files stored in the folder. The job flow automatically starts when a file is stored.
Page 350: [Link Job Flow Sheet To Folder] Screen
6 Send from Folder [Link Job Flow Sheet to Folder] Screen You can change the link between the folder and its job flow sheet. Note • Linking, delinking, and auto start settings can be also performed when you create a folder. Select a job flow sheet to link to.
Page 351 Configuring/Starting Job Flow Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long. For information on how to enter characters, refer to "Entering Text" (P.70). Search by Keyword Searches for job flows that fully match the entry.
Page 352 6 Send from Folder [Select Job Flow Sheet] Screen This screen allows you to select and execute a job flow for the selected files. Select a job flow, and select [Start]. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 353: Job Flow Restrictions
Configuring/Starting Job Flow Job Flow Restrictions A job flow sheet can be used by only one user, can be shared by multiple users, or can be used for only certain folders. Job flow restrictions may vary depending on the Authentication feature. For more information, refer to "13 Authentication and Accounting Features"...
Page 354 6 Send from Folder...
Page 355: Job Flow Sheets
7 Job Flow Sheets This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job Flow Procedure ........................356 Selecting/Changing a Job Flow Sheet................358...
Page 356: Job Flow Procedure
• To create a job flow sheet, use CentreWare EasyOperator or Device Setup Tool. EasyOperator is included in the Driver CD Kit provided with the machine. You can download Device Setup Tool from Fuji Xerox website. Step 1 Opening the [Job Flow Sheets] Screen The following describes how to open the [Job Flow Sheets] screen.
Page 357: Step 3 Confirming/Changing The Job Flow Sheet
Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings]. For information on how to check or change job flow settings, refer to "Selecting/Changing a Job Flow Sheet" (P.358). Step 4 Starting the Job Flow Sheet Load a document.
Page 358: Selecting/Changing A Job Flow Sheet
7 Job Flow Sheets Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with EasyOperator or Device Setup Tool. Important • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
Page 359 Selecting/Changing a Job Flow Sheet Sheet Filtering Displays the [Sheet Filtering] screen on which you can filter the job flow sheets displayed. Refer to "[Sheet Filtering] Screen" (P.360). [Change Settings] Screen Select [Change Settings]. Select a group to be changed from [Group of Items].
Page 360 7 Job Flow Sheets [Sheet Filtering] Screen This screen allows you to filter the job flow sheets displayed. Job flow sheets displayed vary depending on the settings of the Authentication feature. For more information, refer to "14 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders" > "Overview" > "Job Flow Sheet Types and Overview"...
Page 361: Stored Programming
8 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings. Stored Programming Overview.....................362 Registering/Deleting/Renaming Stored Programs............363 Calling a Stored Program ......................369...
Page 362: Stored Programming Overview
8 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 363: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. <Services Home> button Select [Setup]. Select [Stored Programming]. Select a feature. Store Register a stored program. Refer to "Registering Stored Programs" (P.364). Store Build Job Register a stored program for Build Job.
Page 364: Registering Stored Programs
8 Stored Programming Enter/Change Name Enter or change the name of a stored program. Refer to "Entering/Changing a Stored Program Name" (P.367). Assign/Change Icon Specify an icon for a registered stored program. Refer to "Assigning/Changing Icons for Stored Programs" (P.368). Registering Stored Programs Up to 100 actions can be registered with one stored program.
Page 365: Notes And Restrictions On Registering Stored Programs
Registering/Deleting/Renaming Stored Programs Press the <Start> or <Clear All> button. Note • If no name is entered for a registered stored program, the name becomes "(No Name)". For information on how to name a registered stored program, refer to "Entering/Changing a Stored Program Name" (P.367). Notes and Restrictions on Registering Stored Programs The following notes and restrictions applies when you register stored programs.
Page 366: Registering Stored Programs For Build Job
8 Stored Programming - The <Energy Saver> button A stored program registration is canceled when the <Interrupt> button is pressed, the Auto Clear feature causes a time-out, or a popup window (such as a paper jam window) appears. If the Fax service is available, one-touch buttons can be used. Registering Stored Programs for Build Job Up to 100 actions can be registered with one stored program for Build Job.
Page 367: Deleting Stored Programs
Registering/Deleting/Renaming Stored Programs Deleting Stored Programs The following describes how to delete stored programs. Select [Delete]. Select the number to deleted. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete].
Page 368: Assigning/Changing Icons For Stored Programs
8 Stored Programming Enter a name, and select [Save]. Assigning/Changing Icons for Stored Programs The following describes how to assign or change an icon of a stored program. You can select from 12 icons. Select [Assign/Change Icon]. Select the number to assign or change an icon. Note •...
Page 369: Calling A Stored Program
Calling a Stored Program Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. <Services Home>...
Page 370: Calling A Stored Program For Build Job
8 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 371: Media Print (Text And Photos)
9 Media Print (Text and Photos) This chapter describes the basic procedures and features of Media Print - Text and Media Print - Photos when the USB Memory Kit is connected. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 372: Overview Of Media Print
9 Media Print (Text and Photos) Overview of Media Print If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed. You can also print scanned data stored with the Store to USB service.
Page 373: Supported Media And File Formats
Overview of Media Print Supported Media and File Formats The machine supports USB memory devices. Supported media and file formats are as follows. Supported File Format Supported Media Media Print - Photos Media Print - Text USB 2.0 memory JPEG files PDF files TIFF files Extension: pdf, PDF 1.3 or later...
Page 374 9 Media Print (Text and Photos) If the medium fails, the process is terminated within a few minutes, and an error message is displayed. Eject the medium before switching off the power. Be sure to wait until printing is completed and then eject the medium by following the procedure described in this chapter.
Page 375: Inserting A Usb Memory Device
Inserting a USB Memory Device Inserting a USB Memory Device Insert the USB memory device into the USB memory slot on the control panel. One of the following occurs. The [USB Memory Device Detected] screen appears. The [Store to USB] screen appears. The [Media Print - Text] screen appears.
Page 376 9 Media Print (Text and Photos) When the [Store to USB] Screen Appears Press the <Services Home> button. <Services Home> button Select [Media Print - Text] or [Media Print - Photos] on the [Services Home] screen. The [Media Print - Text] screen or the [Media Print - Photos] screen appears.
Page 377 Inserting a USB Memory Device When the [Media Print - Photos] Screen Appears Select a feature on the [Media Print - Photos] screen. When the Screen Display Does Not Change If any screen other than the [Services Home] screen is displayed, press the <Services Home> button <Services Home>...
Page 378: Media Print - Text
9 Media Print (Text and Photos) Media Print - Text Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen Selecting one file or a range of files with index numbers Note •...
Page 379: [Select From List] Screen
Media Print - Text [Select From List] Screen This screen displays a list of files with their folder and file names and stored dates and times. You can select the desired files from a list of files. Select the desired files from a list of files. Note •...
Page 380: Media Print - Photos
9 Media Print (Text and Photos) Media Print - Photos Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously Selecting one file or a range of files with index numbers Select either [Select All] or [Select From List] to...
Page 381: [Select From List] Screen
Media Print - Photos [Select From List] Screen You can select the desired files from a list of files. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • A check mark is placed in the check box for each file selected.
Page 382: Selecting The Printing Options
9 Media Print (Text and Photos) Selecting the Printing Options You can set the printing options on the [Media Print -Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the <Custom 3> (Review) button on the control panel allows you to view a list of the setting values.
Page 383: Media Print - Text
Selecting the Printing Options • The features displayed on the [Media Print - Photos] and [Advanced Settings] screens may vary depending on the combination of the optional components installed on the machine. Media Print - Text Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad.
Page 384: Index Print
9 Media Print (Text and Photos) Index Print In the Media Print - Photos mode, a list of 30 x 40 mm reduced images, plus index numbers, file names, and dates when images were stored in the medium are printed. In the Media Print - Text mode, names (up to 2 lines and 100 characters), dates when files were stored in the medium, and the total number of files are printed.
Page 385: Job Status
10 Job Status This chapter describes how to check the status of jobs and operate the jobs. Job Status Overview ........................386 Checking Current/Pending Jobs....................387 Checking Completed Jobs.......................389 Printing and Deleting Stored Jobs ..................390 Printing Pending Jobs .......................403 Handling Error Terminations....................404...
Page 386: Job Status Overview
10 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. <Job Status>...
Page 387: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. <Job Status> button Select the job to be canceled or preferentially executed.
Page 388 10 Job Status Start Resumes the suspended job. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before. Enter a new quantity using the numeric keypad.
Page 389: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. <Job Status> button Select the [Completed Jobs] tab.
Page 390: Printing And Deleting Stored Jobs
10 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs &...
Page 391 Printing and Deleting Stored Jobs the print driver. For more information, refer to "5 Tools" > "Authentication/Security Settings" > "Authentication" > "Charge/ Private Print Settings" in the Administrator Guide. For information on how to operate a Secure Print job, refer to the print driver's help. Select [Secure Print].
Page 392: Sample Set
10 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected Specify how to process the job after printing. Note •...
Page 393 Printing and Deleting Stored Jobs Select [Sample Set]. Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...
Page 394: Delayed Print
10 Job Status When [Print] is Selected Select [Yes]. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen.
Page 395: Charge Print
Printing and Deleting Stored Jobs Refer to "When [Delete] is Selected" (P.395). Print Prints the Delayed Print job. After printing, the job is deleted. If printed manually, the job will not be printed at the specified time. Refer to "When [Print] is Selected" (P.395). When [Delete] is Selected Select [Delete].
Page 396 10 Job Status the jobs are saved for each Billing ID. Any jobs that were not given a Billing ID on the print driver are saved in [No User ID]. For more information on how to register user IDs on the machine, refer to "5 Tools" > "Accounting" > "Create/View User Accounts"...
Page 397 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Select any option. When printing, specify the number of print sets using the numeric keypad. Delete Deletes the Charge Print job. Refer to "When [Delete] is Selected" (P.397). Print Quantity Specify the number of print sets using the numeric keypad.
Page 398: Private Charge Print
10 Job Status confirmation screen. For more information, refer to "5 Tools" > "Stored File Settings" > "Print Job Confirmation Screen" in the Administrator Guide. Print and Delete Starts printing the job. After printing, the job is deleted. Print and Save Starts printing the job.
Page 399 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note • You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in selected order. Select any option.
Page 400: Public Folder
10 Job Status When [Print] is Selected Specify how to process the job after printing. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen.
Page 401: Undelivered Faxes
Printing and Deleting Stored Jobs Refer to "When [Delete] is Selected" (P.401). Print Prints the selected job stored in the public folder. Refer to "When [Print] is Selected" (P.401). When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job.
Page 402 10 Job Status Delete This Fax Deletes the undelivered fax job. Refer to "When [Delete This Fax] is Selected" (P.402). Change Recipients Allows you to change the fax recipient and re-send the undelivered fax job. Refer to "When [Change Recipients] is Selected" (P.402). When [Delete This Fax] is Selected Select [Delete].
Page 403: Printing Pending Jobs
Printing Pending Jobs Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.
Page 404: Handling Error Terminations
10 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
Page 405: Computer Operations
11 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional component is required.
Page 406: Features Overview
11 Computer Operations Features Overview This section describes an overview of features you can perform from a computer. Printing Submits a print job to the machine from a computer. For more information, refer to "Print" (P.407). E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.
Page 407: Print
Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver For more information on print features, click [Help] on the print driver screen to view the print driver's help. For information on printing, refer to "Printing"...
Page 408: Direct Printing
11 Computer Operations For information on how to print files in a folder, refer to "Printing Files in a Folder" (P.345). Universal Emphasis Print Detects the original document to find the text in red, then apply shaded or underlined style for printing.
Page 409: Setup
Print Setup To print from your computer, your computer must have a print driver installed. For information on how to install the print driver, refer to the manual included in the Driver CD Kit. Note • When printing using authentication information, you must configure the printer settings on your computer.
Page 410: E-Mail Printing
11 Computer Operations E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note •...
Page 411 E-mail Printing Send the e-mail. Note • The machine prints the e-mail body and the attached documents according to the following settings. The offset output setting is disabled in all cases. - E-mail body: Default values of the PCL print driver for this machine which is installed on the computer - TIFF or JPEG formatted attached file: Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Language Emulations] of CentreWare Internet Services...
Page 412: Sending Fax
11 Computer Operations Sending Fax This section describes how to send a fax using the Direct Fax feature. The following procedure uses Windows XP WordPad as an example. The Direct Fax procedure depends on the application you use. For more information, refer to the documentation provided with the application.
Page 413 Sending Fax Note • Using CentreWare Internet Services, you can import a CSV format file which is created by other than the machine to the Address Book of the machine. For more information, refer to the help of CentreWare Internet Services. This feature is not available depending on the version of the CSV format file or the model of the machine.
Page 414 11 Computer Operations Click [Import].
Page 415: Importing Scanned Data
Importing Scanned Data Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following four methods are available. Importing to a TWAIN Compatible Application ........................415 Importing Using Stored File Manager 3..........................417 Importing Using CentreWare Internet Services ........................419 Importing Using EasyOperator..............................421 Importing to a TWAIN Compatible Application The following describes how to import files from a machine's folder to application software.
Page 416 11 Computer Operations In the [Folder Number] field, enter the number of the folder (001 - 200) that contains the file to be imported. In the [Passcode] field, enter a passcode (up to 20 digits). Note • You can also select a folder number from [Registered Folders].
Page 417: Importing Using Stored File Manager 3
For information on how to install Stored File Manager 3, refer to the manual included in the Driver CD Kit. To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3].
Page 418 11 Computer Operations Select a file to be imported from the list, and click [Import]. Note • You can select multiple files. • When [File Saving Options] is set to [Set Destination for Each File] under the import settings, a dialog box for specifying a save destination is displayed.
Page 419: Importing Using Centreware Internet Services
Importing Scanned Data Import settings for scanned files You can change the display and the import settings for files scanned from a folder. To change the import method, click [Details] from [File] menu in the file selection dialog box, and configure the settings in the dialog box that appears.
Page 420 11 Computer Operations • If communications are encrypted, you must specify an address that starts with "https" instead of "http" to access CentreWare Internet Services. Select [Folder] on the [Scan] tab. Click [File List] of the folder that contains the files to be imported. Note •...
Page 421: Importing Using Easyoperator
Click [Save]. Importing Using EasyOperator When you use Fuji Xerox applications such as EasyOperator, you can import files stored in a machine’s folder to your computer without using Network Scanner Driver. The files in a folder can also be listed or displayed in thumbnail view.
Page 422 11 Computer Operations Check the thumbnails of the file to be retrieved, and select the file. Select [Retrieve] from the [Tools] menu. Select a save destination in the [Browse For Folder] dialog box, and click [OK].
Page 423: Centreware Internet Services
Selecting a feature displays its available features and information in these frames. Lower Left Frame Displays the machine information and status, and the [Refresh] button. Clicking [Refresh] updates the information. Lower Right Frame Clicking the logo opens the Fuji Xerox home page.
Page 424 11 Computer Operations Main features of CentreWare Internet Services are listed below. Tab Name Main Features Status Displaying the machine status Displaying the status of the paper trays, output trays, and consumables such as toner cartridges. Usage Counters Displays the total number of pages used for each feature and cumulative numbers.
Page 425: Browser Settings
CentreWare Internet Services Microsoft Internet Explorer 6.0 Service Pack 3 For Mac OS X 10.6 Safari 4 Mozilla Firefox 3.0 For Mac OS X 10.5 Mozilla Firefox 3.0 For Mac OS X 10.4 Mozilla Firefox 3.0 Safari 1.3 For Mac OS X 10.3.9 Mozilla Firefox 3.0 Browser Settings Before using this service, ensure the following settings on your browser.
Page 426: Starting Centreware Internet Services
11 Computer Operations Note • If communications are encrypted, you must specify an address that starts with "https" instead of "http" to access CentreWare Internet Services. Starting CentreWare Internet Services To use this service, perform the following procedure on your computer. Start up the computer, and a web browser.
Page 427: 12 Appendix
12 Appendix This chapter contains a glossary of terms used in this guide. Glossary ............................428...
Page 428: Glossary
12 Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is ifax@mb1.abc.fujixerox.com, you can use ifax@fuji-xerox.com (alias) to reach the same location.
Page 429 Glossary Term Description Cut Paper Standard paper sizes, such as A4 and B5. Default Screen A screen displayed on the touch screen immediately after switching the power on, or pressing the <Clear All> button. The screen is also displayed when the Auto Clear feature is used. Default Value A factory default value, or a value set in the System Administration mode.
Page 430 12 Appendix Term Description F Code A transmission method defined by Communications and Information Network Association of Japan (CIAJ) for use of T.30* sub-addresses standardized by ITU-T. Between the machines with the F Code feature, including those manufactured by other companies, various features making use of F Code can be used.
Page 431 Glossary Term Description Line Monitor Allows you to audibly monitor a transmission through the speaker after dialing and until you are connected. Low Toner Alert Tone A tone the device sounds when the drum/toner cartridge needs to be replaced. Machine Ready Tone A tone produced when the status of the machine changes from standby to ready, such as when the power is switched on.
Page 432 12 Appendix Term Description Receiving Paper Size A feature that specifies the output paper size for received fax documents. The specified paper size will be declared to recipients from the sender. Recipient The person or terminal you send a document to. "Dialing" indicates the operation of entering a recipient's telephone number.
Page 433 Glossary Term Description Start Reservation In this guide, this refers to loading a document, selecting features, and pressing the <Start> button immediately after switching the power on. Once the machine is warmed up and ready, it will automatically start copying. Status Display Code A code that indicates the machine status.
Page 434 12 Appendix...
Page 435: Index
Index Index Symbols Annotations ................132 attaching covers to copies..........127 + Add ...................187 Auto Detect..............204 Auto Receive................243 Numerics Auto/Color/Black & White (Simple Copy)......86 1 Staple (Simple Copy)............87 10BASE-T/100BASE-TX connector ........44 2 Pages per Side (Simple Copy)...........87 Background Suppression ............. 319 2 Sided Book Copying............
Page 436 Cleaning bar ................45 Digital Signature............228 <Clear All> button ..............62 Direct Fax .................. 412 Color Balance................105 Direct Printing................408 Color Effects ................104 Document cover.................42 Color Scanning ................ 275 document feeder..........74 Color Shift.................. 107 Document feeder tray.............46 Color Space ................320 document glass ........42 Combine Original Sets............
Page 437 Index <Interrupt> button..............62 Invert Image ................120 F Code ..................223 IP Fax (SIP) ..............175 Facsimile Information Services....229 Fax....................186 Fax Receiving Mode ..............69 Job Assembly................148 Fax/Internet Fax Options............ 209 Job Flow Sheets............... 356 File Format ..............277 Job Status .................. 386 File Name................333 <Job Status>...
Page 438 making enlarged copies spread over outputting bi-folded.............. 141 multiple sheets ................ 129 making enlarged/reduced copies........88 making multiple copies on a single sheet..... 142 Pages Per Sheet (N-UP) ............407 making multiple copies on one sheet ......131 Pages per Side ..............128 making reversed copies of images ........
Page 439 Index Segment Separators.............. 151 selecting a communication mode ........211 Read Receipts................331 selecting a file format for output data....277 receiver ..................233 selecting a folder ..............339 receiving IP Fax (SIP)............178 selecting a job flow sheet ........... 358 Recipient Print Sets..............218 selecting a transfer protocol ..........
Page 440 specifying a destination PC by browsing Split Send................... 332 your network ................298 Stand ....................43 specifying a destination PC using Standard Size ..............204 a one touch button..............297 Staple cartridge..............48 specifying a destination PC using <Start> button ................62 the address book ..............292 Start Scan Job From ..............
Page 441 Index Top left cover E................44 USB memory device .............. 304 Touch screen ................61 USB memory slot...............63 Transfer Protocol ..............292 User Name ................300 Transmission Header Text ..........214 using F Code transmission..........223 transmitting 2-sided originals ........185 using remote folder ............... 219 transmitting documents with a cover page....

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Fuji Xerox DocuCentre-IV C2263 User Manual

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