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Brother MFC-J4320DW Web Connect Manual

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Table of Contents
Web Connect Guide
MFC-J4320DW
MFC-J4420DW
MFC-J4620DW
MFC-J5520DW
MFC-J5620DW
MFC-J5720DW
MFC-J5920DW

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Summary of Contents for Brother MFC-J4320DW

  • Page 1 Web Connect Guide MFC-J4320DW MFC-J4420DW MFC-J4620DW MFC-J5520DW MFC-J5620DW MFC-J5720DW MFC-J5920DW...
  • Page 2: Related Information

    Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.
  • Page 3 XP Professional x64 ® Edition and Windows XP Home Edition. • In this manual, the LCD messages of the MFC-J4620DW are used unless otherwise specified. ©2014 Brother Industries, Ltd. All rights reserved. Related Information • Before You Use Your Brother Machine...
  • Page 4: Table Of Contents

    Scan and Upload ..........................21 Scan and Upload Documents Using Brother Web Connect................. 22 Upload a Document from an External Memory Device Using Brother Web Connect ........24 Download, Print, and Save ......................... 26 Download and Print Documents Using Brother Web Connect..............27 ™...
  • Page 5 Home > Table of Contents Edit Shortcut Names ............................ 61 Delete Shortcuts............................62 Use a Shortcut ............................63 Troubleshooting for Brother Web Connect ..................64 Error Messages When Using the Brother Web Connect Feature ..............65...
  • Page 6: Before You Use Brother Web Connect

    What Is Brother Web Connect? Certain websites provide services that allow users to upload and view images and files on the websites. Your Brother machine can scan images and upload them to these services, and also download and print images that are already uploaded to these services.
  • Page 7: What Is Brother Web Connect

    Certain websites provide services that allow users to upload and view images and files on the websites. Your Brother machine can scan images and upload them to these services, and also download and print images that are already uploaded to these services.
  • Page 8: Accessible Services

    Brother machine. (available only for certain countries) http://www.brother.com/creativecenter For more information about any of these services, refer to the respective service's website. The following table describes which file types can be used with each Brother Web Connect feature: Accessible ™...
  • Page 9 (available only for certain countries) (For Hong Kong, Taiwan and Korea) Brother Web Connect supports only file names written in English. Files named in the local language will not be downloaded. Related Information • Before You Use Brother Web Connect •...
  • Page 10: Conditions For Using Brother Web Connect

    Home > Before You Use Brother Web Connect > Conditions for Using Brother Web Connect Conditions for Using Brother Web Connect • Service Account • Internet Connection • MFL-Pro Suite Installation • Configure the Proxy Server Settings Using the Machine's Control Panel •...
  • Page 11: Service Account

    Account Service Account To use Brother Web Connect, you must have an account with the desired service. If you do not already have an account, use a computer to access the service's website and create an account. You do not need to create an account to use Brother CreativeCenterBrother CreativeCenter.
  • Page 12: Internet Connection

    Connection Internet Connection To use Brother Web Connect, your Brother machine must be connected to a network that has access to the Internet, through either a wired or wireless connection. For network setups that use a proxy server, the machine must also be configured to use a proxy server. If you are unsure of your network configuration, check with your network administrator.
  • Page 13: Mfl-Pro Suite Installation

    Brother MFL-Pro Suite installed. ® For Windows To install Brother MFL-Pro Suite and configure the machine to be able to print over your wired or wireless network, see the Quick Setup Guide. For Macintosh: To install Brother Software, go to the Brother Solutions Center at http://support.brother.com.
  • Page 14: Configure The Proxy Server Settings Using The Machine's Control Panel

    Home > Before You Use Brother Web Connect > Conditions for Using Brother Web Connect > Configure the Proxy Server Settings Using the Machine's Control Panel Configure the Proxy Server Settings Using the Machine's Control Panel If your network uses a proxy server, the following proxy server information must be configured on the machine: •...
  • Page 15: Configure The Proxy Server Settings Using Web Based Management

    Home > Before You Use Brother Web Connect > Conditions for Using Brother Web Connect > Configure the Proxy Server Settings Using Web Based Management Configure the Proxy Server Settings Using Web Based Management If your network uses a proxy server, the following proxy server information must be configured using Web Based Management: •...
  • Page 16: Set Up Brother Web Connect

    Apply for Brother Web Connect Access • Register an Account on Your Brother Machine You must enter your Brother Web Connect account information and configure your machine so that it can use Brother Web Connect to access the service you want. •...
  • Page 17: Brother Web Connect Setup Overview

    > Brother Web Connect Setup Overview Brother Web Connect Setup Overview Configure the Brother Web Connect settings using the following procedure (when using Brother CreativeCenter, this procedure is not necessary): Step 1: Create an account with the desired service. Access the service's website using a computer and create an account. (If you already have an account, there is no need to create an additional account.)
  • Page 18: Create An Account For Each Of The Desired Services

    Create an Account for Each of the Desired Services To use Brother Web Connect to access an online service, you must have an account with that online service. If you do not already have an account, use a computer to access the service's website and create an account.
  • Page 19: Apply For Brother Web Connect Access

    Connect Access Apply for Brother Web Connect Access To use Brother Web Connect to access online services, you must first apply for Brother Web Connect access using a computer that has Brother MFL-Pro Suite installed. 1. Access the Brother Web Connect application web page.
  • Page 20 24 hours. 5. Close the web browser. Now that you have a Brother Web Connect access ID, you must register this ID on your machine, and then use your machine to access the desired web service. Related Information •...
  • Page 21: Register An Account On Your Brother Machine

    5. If information regarding Brother Web Connect is displayed, press OK. 6. Press Register/Delete > Register Account. 7. The machine will prompt you to enter the temporary ID you received when you applied for Brother Web Connect access. Press OK.
  • Page 22 6. If information regarding Brother Web Connect is displayed, press OK. 7. Press Register/Delete Account > Register Account. 8. The machine will prompt you to enter the temporary ID you received when you applied for Brother Web Connect access. Press OK.
  • Page 23: Delete A Brother Web Connect Account On Your Machine

    You will be asked if you want to display this information again in the future. 3. Press Yes or No. Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK.
  • Page 24 11. Press Related Information • Set Up Brother Web Connect...
  • Page 25: Set Up Brother Web Connect For Brother Creativecenter

    Connect for Brother CreativeCenter Set Up Brother Web Connect for Brother CreativeCenter Brother Web Connect is set up to work with Brother CreativeCenter automatically. No configuration is needed to create the calendars, business cards, posters and greeting cards available at http://www.brother.com/...
  • Page 26: Scan And Upload

    Upload your scanned photos and documents directly to a web service without using a computer. • Upload a Document from an External Memory Device Using Brother Web Connect Documents saved on media such as a memory card or a USB flash drive connected to the machine can be uploaded...
  • Page 27: Scan And Upload Documents Using Brother Web Connect

    OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 3. Press a or b to display the service that hosts the account to which you want to upload.
  • Page 28 OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 4. Swipe left or right, or press d or c to display the service that hosts the account to which you want to upload.
  • Page 29: Upload A Document From An External Memory Device Using Brother Web Connect

    If you are a restricted Web Connect user due to the Secure Function Lock feature (available for certain models), you cannot upload the scanned data. (For Hong Kong, Taiwan and Korea) Brother Web Connect supports only file names written in English. Files named in the local language will not be uploaded. >> MFC-J4320DW/MFC-J4420DW >>...
  • Page 30 OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 4. Swipe left or right, or press d or c to display the service that hosts the account to which you want to upload.
  • Page 31: Download, Print, And Save

    Home > Download, Print, and Save Download, Print, and Save • Download and Print Documents Using Brother Web Connect • Download and Save a Document to an External Memory Device ® JPEG, PDF and Microsoft Office files can be downloaded from a service and saved directly on media connected to the machine.
  • Page 32: Download And Print Documents Using Brother Web Connect

    The Secure Function Lock Page Limit feature applies to the print job using Web Connect. (For Hong Kong, Taiwan and Korea) Brother Web Connect supports only file names written in English. Files named in the local language will not be downloaded.
  • Page 33: Download And Print Using Picasa Web Albums ™ , Flickr ® , Facebook, Google Drive ™ , Evernote ® , Dropbox, Onedrive And Box

    OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 2. Press a or b to display the service that hosts the document you want to download and print.
  • Page 34 OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 3. Swipe left or right, or press d or c to display the service that hosts the document you want to download and print.
  • Page 35: Print Quality

    Select to copy on both sides of the paper. 2-sided ® (for PDF or Microsoft Office files only) 10. Press OK to print. The machine starts downloading and printing the documents. Related Information • Download and Print Documents Using Brother Web Connect...
  • Page 36: Download And Print Brother Creativecenter Templates

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 2. Press Print "CreativeCenter" Templates.
  • Page 37 If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 3. Press Print "CreativeCenter" Templates.
  • Page 38: Download And Save A Document To An External Memory Device

    OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 4. Press a or b to display the service that hosts the document you want to download.
  • Page 39 07010001.jpg. Note that the region setting also determines the date format of the file name. • Documents are saved in the “BROTHER” folder, which will be created automatically at the root level of the external memory device you are using.
  • Page 40 Related Information • Download, Print, and Save...
  • Page 41: Faxforward To Cloud

    Home > FaxForward to Cloud FaxForward to Cloud • FaxForward to Cloud • Turn On FaxForward to Cloud Turn on the FaxForward to Cloud feature to automatically forward your incoming faxes to the online service account of your choice. • Turn Off FaxForward to Cloud Turn off the FaxForward to Cloud feature if you do not want to automatically forward your incoming faxes to any of your online service accounts.
  • Page 42: Faxforward To Cloud

    Home > FaxForward to Cloud > FaxForward to Cloud FaxForward to Cloud Use the FaxForward to Cloud feature to automatically forward your incoming faxes to your account(s) with the available online services. Web Service Related Information • FaxForward to Cloud •...
  • Page 43: Turn On Faxforward To Cloud

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 2. Press FaxForward to Cloud.
  • Page 44: File Type

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 3. Press FaxForward to Cloud.
  • Page 45: Turn Off Faxforward To Cloud

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 2. Press FaxForward to Cloud.
  • Page 46: About Outline, Scan, And Copy Or Cut

    Home > About Outline, Scan, and Copy or Cut About Outline, Scan, and Copy or Cut • Outline, Scan, and Copy or Cut Parts of Your Documents When you outline specific areas of a document using a red pen and then scan the document, the outlined areas will be captured and can be processed as images in various ways.
  • Page 47: Outline, Scan, And Copy Or Cut Parts Of Your Documents

    Home > About Outline, Scan, and Copy or Cut > Outline, Scan, and Copy or Cut Parts of Your Documents Outline, Scan, and Copy or Cut Parts of Your Documents When you outline specific areas of a document using a red pen and then scan the document, the outlined areas will be captured and can be processed as images in various ways.
  • Page 48 • Use a red pen or marker with a tip width of 0.04-0.39 in. (1.0-10.0 mm), that is, from an extra-fine tip up to an extra-thick marker tip. • Outlined areas with thick red lines are easier to recognize. However, do not use a pen or marker with a tip wider than indicated above.
  • Page 49: Outline And Scan A Document To The Cloud

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 4. Press Outline&Scan > Save to Cloud.
  • Page 50 Related Information • Outline, Scan, and Copy or Cut Parts of Your Documents...
  • Page 51: Outline And Scan A Document To A Memory Card Or Usb Flash Drive

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 4. Press Outline&Scan > Save to Media Card.
  • Page 52: Copy An Outlined Section

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 4. Press Outline&Copy > Copy outlined area.
  • Page 53: Cut An Outlined Section

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 4. Press Outline&Copy > Cut outlined area.
  • Page 54: Noteprint And Notescan

    Home > NotePrint and NoteScan NotePrint and NoteScan • NotePrint and NoteScan Overview Use this function to print note sheets and the folders designed to hold them, and to scan note sheets so that each page of notes is saved as a JPEG file.
  • Page 55: Noteprint And Notescan Overview

    After writing on your note sheet, scan it to save each section of notes as a JPEG file. If you use our 2-, 4-, or 8- in-1 style, each page of notes is saved as a separate JPEG file. Web Service You must use Brother note sheet templates to successfully use the NoteScan feature. Note Sheet templates: 1 in 1, Note style...
  • Page 56 Note Folder templates: How to use note sheets and note folders 1. Print template and fold on dotted lines. 2. Write your notes. 3. Tape sides and punch binder holes in folder, if needed. 4. Store notes in the custom folder for later use. Related Information •...
  • Page 57: Print Note Sheet And Folder Templates

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 2. Press NoteScan > Print Note & Folder template.
  • Page 58 • A Note Folder is specially designed to coordinate with the type of Notes you print. • After the folder is printed, fold the paper along the dotted lines and secure the folded areas with tape or other adhesive. You can use a three-hole punch to make the folder suitable for use in a binder. 6.
  • Page 59: Scan A Note Sheet To The Cloud

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 3. Press NoteScan > Scan Notes > Save to Cloud.
  • Page 60: Scan A Note Sheet To A Memory Card Or Usb Flash Drive

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 3. Press NoteScan > Scan Notes > Save to Media Card.
  • Page 61: Shortcut Settings

    Home > Shortcut Settings Shortcut Settings • Add Web Connect Shortcuts Save your customized settings for uploading to or downloading and printing from online services shortcuts on your machine. • Add Apps Shortcuts Save your customized settings as Apps shortcuts on your machine. •...
  • Page 62: Add Web Connect Shortcuts

    If information regarding the Internet connection is displayed on the machine's LCD, read the information and press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 4. Follow the LCD instructions to select the service or function you want.
  • Page 63 Related Information • Shortcut Settings...
  • Page 64: Add Apps Shortcuts

    If information regarding the Internet connection is displayed on the machine’s LCD, read it, and then press OK. • Occasionally, updates or announcements about Brother Web Connect's features will be displayed on the LCD. Read the information, and then press OK. 4. Follow the LCD instructions to select the service or function you want.
  • Page 65: Change Shortcuts

    Home > Shortcut Settings > Change Shortcuts Change Shortcuts Shortcut settings cannot be changed. Instead, you must delete the Shortcut and create a new Shortcut with the settings you want. Related Information • Shortcut Settings...
  • Page 66: Edit Shortcut Names

    Home > Shortcut Settings > Edit Shortcut Names Edit Shortcut Names >> MFC-J4320DW/MFC-J4420DW >> MFC-J4620DW/MFC-J5520DW/MFC-J5620DW/MFC-J5720DW/MFC-J5920DW MFC-J4320DW/MFC-J4420DW 1. Press (Shortcuts). 2. Press d or c to display the Shortcut name you want to edit. 3. Do one of the following: •...
  • Page 67: Delete Shortcuts

    Home > Shortcut Settings > Delete Shortcuts Delete Shortcuts >> MFC-J4320DW/MFC-J4420DW >> MFC-J4620DW/MFC-J5520DW/MFC-J5620DW/MFC-J5720DW/MFC-J5920DW MFC-J4320DW/MFC-J4420DW 1. Press (Shortcuts). 2. Press d or c to display the Shortcut you want to delete. 3. Do one of the following: • Press and hold the Shortcut until the options appear.
  • Page 68: Use A Shortcut

    Home > Shortcut Settings > Use a Shortcut Use a Shortcut >> MFC-J4320DW/MFC-J4420DW >> MFC-J4620DW/MFC-J5520DW/MFC-J5620DW/MFC-J5720DW/MFC-J5920DW MFC-J4320DW/MFC-J4420DW 1. Press (Shortcuts). 2. Press d or c to display the Shortcut you want to use. 3. Press the Shortcut. MFC-J4620DW/MFC-J5520DW/MFC-J5620DW/MFC-J5720DW/MFC-J5920DW 1. Press (Shortcuts).
  • Page 69: Troubleshooting For Brother Web Connect

    Home > Troubleshooting for Brother Web Connect Troubleshooting for Brother Web Connect • Error Messages When Using the Brother Web Connect Feature Your Brother machine displays an error message if an error occurs. The most common error messages are shown in the chart.
  • Page 70: Error Messages When Using The Brother Web Connect Feature

    Your Brother machine displays an error message if an error occurs. The most common error messages are shown in the chart. You can correct most errors yourself. If, after reading this table, you still need help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 71 . Incorrect or expired ID. Or this temporary ID is already The temporary ID that was entered Apply for Brother Web Connect used. Enter correctly or has expired. A temporary ID is valid access again and receive a new reissue temporary ID.
  • Page 72 Related Information • Troubleshooting for Brother Web Connect...
  • Page 73 Visit us on the World Wide Web http://www.brother.com USA/CAN Version C...

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