Anviz A Series User Manual
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Anviz A Series User Manual

Anviz A Series User Manual

Bio-office
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  • Page 2 TABLE OF CONTENTS INTRODUCTION CHAPTER 1 ESTABLISHING A CONNECTION TO TIME CLOCK 1.1 INSTALLATION OF SOFTWARE 1.2 CONNECT TIME CLOCK TO PC 1.2.A…..VIA USB CABLE CONNECTION 1.2.B..VIA TCP/IP NETWORK CONNECTION CHAPTER 2 ADDING EMPLOYEE INFORMATION TO TIME CLOCK 2.1 ADDING EMPLOYEE INFORMATION VIA THE CLOCK 7-13 2.2 ADDING EMPLOYEE INFORMATION VIA SOFTWARE 11-14...
  • Page 3 A. SOFTWARE COMMUNICATOR BUTTON DESCRIPTIONS...
  • Page 4 INTRODUCTION Welcome to Anviz Biometric. We would like to thank you for the purchase of your new Time Clock. We would like to start by giving you an overview of what your new Time Clock and software can do for you. With Anviz Biometric Time...
  • Page 5 II. Follow all instructions on the menu screen. The Installer will start by scanning the prerequisites that are needed to install on your pc. (Installs all that are needed). You will be able to see which ones by the action tab on top. If it says skip you can go ahead and skip that installation.
  • Page 6 III. When the installation finishes, you will then hit the finish button to begin the extraction of the software itself.
  • Page 7 IV. Then the Bio-Office Standard software installation will begin. The installer will automatically choose the folder in which the software will be install. If you would like to choose a different folder, you can do so by either entering it in the text box or by clicking on browse.
  • Page 8 V. The installer will give you 3 different locations were you can create a shortcut of the bio-office software. The installer will then configure what shortcut you would like to create. Choose the ones that you would like to create. Recommended would be to create one in your Desktop, Start Menu Programs folder &...
  • Page 9 1.2 Connecting the time clock to the PC. After the Bio-Office Standard software has been installed a connection between the Bio-Office Standard software and the A300 time clock must be created in order to add employees, and download employee attendance data along with any other data saved on the A300 time clock.
  • Page 10 To set up either connection do the following: I. Open the Bio-Office Standard software. If the software was installed properly, the software icon should be located on the computer’s desktop screen, double click on the icon to open the software, the icon should look like the picture below.
  • Page 11 IV. Once the Device to PC communicator is opened click on Add Time Clock. (see picture below ) V. The following window will display where you may enter the following connection settings:...
  • Page 12  Clock’s ID #: The software will auto start at number one and it will go in sequence as you add more time clock connections.  Clock’s serial number: Enter here your time clock serial number, this number can be found on the back of the time clock below the bar code. This number is usually 8 digits long.
  • Page 13  FOR TCP/IP CONNECTIONS ONLY  In order to establish a network connection, the correct IP address must be configured on the time clock as follows: 1) Turn the time clock on by pressing on any key. 2) Press the M key. Pressing the M key will take you to the menu options the menu since the time clock is brand new it comes unlocked from factory, once you record new users with cards any of these users can be added as an administrator, once an administrator is added to the system, he will be...
  • Page 14   3) Using the arrow keys select SETUP and press OK.   4) Using the arrow keys select SYSTEM and press OK.   5) Using the arrow keys select NET (network) and press OK. 6) Enter the correct IP configuration using the keypad on the time clock. To be able to configure each one of the following IP settings simply highlight it and press ok then enter the correct setting and press ok, once you entered your selection of IP addresses press the C key then OK...
  • Page 15 CHAPTER 2 ADDING EMPLOYEE INFORMATION 2.1 Adding Employee Information via Time Clock. I. Turn the time clock on and press M. II. Select User from the Menu and press OK.
  • Page 16 III. Press OK on ENROLL The time clock will auto start the employee ID number at 000001 the first time you enroll an employee. Each employee must be assigned a unique 1-6 digit ID number. If you wish to change the employee’s ID number please do so in this step and press OK.
  • Page 17 IV. To enroll your employee first fingerprints, make sure that Finger 1 is highlighted on the time clock and press OK. The time clock will now display Press Finger #1 on the screen. Place the employee’s finger to be enrolled directly in the center of the scanner (See picture below).
  • Page 18 2.2 Adding Employee Information via Software I. Log on to the Bio-Office Standard software. II. Type in the password (default: 12345) and press Accept as shown on the picture below. III. Once the Bio-Office Standard is opened, go to the Reports tab and click on the Device to PC communicator button to open the time clock connection software.
  • Page 19 IV. Once the Device to PC communicator is opened, make sure that the connection’s icon is blue, if the icon is orange you will not able to transfer any information from or to the time clock. Then click on Download Employee Information. (See picture below)
  • Page 20 V. Once the employee information has been downloaded go to the Employee Settings tab, then click Search Employee (see next picture). The list of ID and card numbers enrolled on the time clock will display on the software. (see next picture) This is a wrong picture, with out the card numbers...
  • Page 21 VI. Then double click on the ID number which you would like to enter the information for and fill in the following employee information fields (See picture below) Basic Information Tab:  For purposes in not causing any confusion in your employees, we advice to always keep your ID card #, Employee #, &...
  • Page 22 Name: Enter the name for the employee as you would like to see on the reports. (Use only letters do not enter special characters such as commas, hyphens apostrophes etc).  The rest of the fields are not required but they can still be entered, then press Save to save your selection.
  • Page 23  In order for the changes to take effect, the employee information needs to be uploaded to the A300 time clock. V. Highlight the employee you assigned as an Administrator and click on Upload Employee Data. (See picture below) Wrong picture, just highlight one employee...
  • Page 24 2.4 Assigning an Administrator via the Time Clock. I. Turn the time clock on and press M. II. Press OK on User...
  • Page 25 III. Scroll down to Manager Setup and press OK. IV. Press OK to add the ID number for the employee you wish to assign a Manager/Administrator, and then press OK to save your selection.
  • Page 26 CHAPTER 3 DOWNLOADING ATTENDANCE RECORDS Once the connection has been setup and the users have been enrolled on the system, they can start using their fingerprints to record IN/OUT attendance records. When employees successfully record IN/OUT attendance records, this information will be saved and kept on the time clock’s memory until they are downloaded to the Bio-Office Standard software’s database.
  • Page 27 (Note: if the icon is not blue the connection settings are incorrect and the attendance data cannot be downloaded off the time clock. Troubleshooting will be required. Please contact your network administrator or technical support for further assistance). 3.2 Real-Time Attendance Records Download. This option allows you to download and track the attendance in records in real- time, rather than downloading these manually.
  • Page 28 Note: In order for the real-time feature to work the connection has to be through a TCP/IP network connection. Also the communication software must remain opened at all times and the feature should also be enabled at all times.
  • Page 29 APPENDIX SOFTWARE COMMUNICATOR BUTTON DESCRIPTIONS Below you will find a description of all the buttons on the Connections window on the Bio-Office Standard Software: A. TAB #1: Time Clock Settings and Configuration 1) Add Time clock: This button is used to add time clock connections to the communication software.
  • Page 30 7) Download All or New IN / OUT Records: This is the button used to transfer the attendance records from the time clock to the Bio-Office Standard software database. Click on this button every time you wish to send the attendance records to the PC, after this you will be able to preview and print the attendance reports and time cards for the employees.
  • Page 31 connection and also the communication software has to be opened at all times). 2) Disable Real-Time: This button allows you to disable to the real- time feature. C. TAB #3: Employee Settings. 1) Add new employee: Use this button to add new users into the software.
  • Page 32 6) Download employee Information: Use this button to download the employee data from the clock to the Bio-Office Standard software. 7) Upload employee Information: Use this button to upload the employee data from the Bio-Office Standard software to the Time clock(s) connected to the software. 8) Delete employee from the time clock: Select from the list the employee(s) that you want to delete and click on this button to remove these employees from the time clock(s) you selected...

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