Page 1 MANuAl DIgItAl MultIFuNCtIoNAl Colour SySteM 3005ci/3505ci/4505ci/5505ci Copy/Print/Scan/Fax...
Page 2 > Preface Preface Thank you for purchasing the 3005ci/3505ci/4505ci/5505ci. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Page 3 > Overview Overview This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail recipient as an attachment or to a computer on the same network. A fax function is available as an option. Input Data Security You can use the machine security...
Page 4: Machine Features
> Machine Features Machine Features The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various Functions (page 6-1). Optimize your office workflow Access to frequently used functions Scan originals of different sizes at a Scan a large number of originals in with just one touch (Program) time (Mixed Size Originals)
Page 5 > Machine Features Save energy and cost Create attractive documents Print multiple originals onto one sheet Skip blank pages when printing Prevent image bleed-through (Duplex / Combine) (Skip Blank Page) (Prevent Bleed-through) You can print originals on both sides of When there are blank pages in a You can prevent image bleed-through the paper.
Page 6 > Machine Features Strengthen security Password-protect a PDF file Protect data on the hard disk Prevent loss of finished documents (PDF Encryption Functions) (Encryption / Overwrite) (Private Print) Use the PDF format's password security You can overwrite the unnecessary data You can temporarily save a printer options to restrict document viewing, that remains on the hard disk...
Page 7 > Machine Features Use functions more efficiently Display file size before sending / Install the machine without Use USB memory storing a job (File Size Confirmation) concerning the network cables (USB Memory) (Wireless Network) 1 MB You can check the file size before It is useful when you need to print sending/storing the document.
Page 8: Color And Image Quality Functions
> Color and Image Quality Functions Color and Image Quality Functions The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired. Basic Color Modes The basic color modes are as follows. For details, refer to Color Selection (page 6-24).
Page 9: Adjusting Image Quality And Color
> Color and Image Quality Functions Adjusting Image Quality and Color To adjust the image quality or color of an image, use the following functions. Sample image I want to... Function Page Before After Easily adjust the image quality to match your own image Adjust the skin color.
Page 10 > Color and Image Quality Functions Sample image I want to... Function Page Before After Adjust the color precisely. Adjust the density. Density page 6-22 Adjust the color by strengthening Color Balance page 6-26 blue or red tones. Example: Strengthening red Change the image by individually Hue adjustment page 6-27...
Page 11: Guides Provided With The Machine
For safe use of the machine Safety Guide (3005ci/3505ci/4505ci/5505ci) Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.
Page 12: About The Operation Guide (This Guide)
> About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide The Operation Guide contains the following chapters. Chapter Contents Legal and Safety Information Provides precautions regarding use of the machine and trademark information. Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and Machine...
Page 13: Conventions Used In This Guide
> About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page.
Page 14 > About the Operation Guide (this Guide) On pages that explain a convenient function, the modes in which that function can be used are indicated by icons. Using Various Functions > Functions Functions Original Size Org./Paper/ Org./Sending Functions Functions Custom Copy Send Memory...
Page 15 > About the Operation Guide (this Guide) Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Menu] key, [Common Settings],  Press the [System Menu] key...
Page 16: Originals And Paper Sizes
> About the Operation Guide (this Guide) Originals and Paper Sizes Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. Orientation Indicated size Vertical...
Page 17 > About the Operation Guide (this Guide)
Page 18: Table Of Contents
Contents Preface .............................i Overview ..........................ii Machine Features ........................iii Color and Image Quality Functions ..................vii Basic Color Modes ....................... vii Adjusting Image Quality and Color ................viii Guides Provided with the Machine ..................x About the Operation Guide (this Guide) ................xi Structure of the guide ....................xi Conventions Used in This Guide ..................
Page 19 Network Setup (LAN Cable Connection) ..............2-25 Quick Setup Wizard ....................2-28 Checking the Counter ....................2-30 Additional Preparations for the Administrator .............. 2-31 To Send Documents to a PC ................... 2-31 To E-mail Scanned Images ..................2-31 To Strengthen the Security ..................2-31 Embedded Web Server RX ....................
Page 20 Operation on the Machine ..............5-1 Loading Originals ....................... 5-2 Placing Originals on the Platen .................. 5-2 Loading Originals in the Document Processor ............5-3 Checking the Equipment's Serial Number ............... 5-5 Program ..........................5-6 Registering Programs ....................5-8 Recalling Programs ....................5-8 Editing and Deleting Programs ................
Page 21 Printing Documents Stored in Removable USB Memory ..........5-69 Saving Documents to USB Memory (Scan to USB) ............5-71 Check the USB memory information ................5-72 Removing USB Memory ....................5-73 Manual Staple ........................5-74 Using Various Functions ................6-1 Functions Available on the Machine ................6-2 Copy ...........................
Page 22 File Format ....................... 6-66 File Separation ......................6-69 Scan Resolution, Resolution ..................6-69 E-mail Subject/Body ....................6-69 Send and Print ......................6-70 Send and Store ......................6-70 FTP Encrypted TX ....................6-71 File Size Confirmation ....................6-71 Delete after Printed ....................6-71 Delete after Transmitted ...................
Page 23 User Authentication and Accounting (User Login, Job Accounting) 9-1 User Login ........................... 9-2 First User Login Administration .................. 9-2 User Login Setting ...................... 9-2 User Login ........................9-4 Authentication Security ....................9-6 Adding a User (Local User List) ................. 9-8 Changing User Properties ..................
Page 24 Scanner functions ....................11-27 Document Processor (Option) ................11-28 Paper Feeder (500-sheet x 2) (Option) ..............11-28 Large Capacity Feeder (1,500-sheet x 2) (Option) ..........11-29 Side Feeder (500-sheet x 3) (Option) ..............11-29 Large Capacity Side Feeder (500, 1,500-sheet x 2) (Option) ....... 11-29 Side Feeder (3,000-sheet) (Option) ...............
Page 25: Menu Map
> Menu Map Menu Map (The names displayed on the touch panel are used here. These may differ from the referenced titles.) Copy Org./Paper/Finishing Original Size (page 6-12) Paper Selection (page 6-13) Mixed Size Originals (page 6-14) Original Orientation (page 6-16) Fold (page 6-17) Collate/Offset (page 6-18) Staple/Punch...
Page 26 > Menu Map Layout/Edit Page # (page 6-49) Memo Page (page 6-51) Poster (page 6-52) Image Repeat (page 6-53) Text Stamp (page 6-54) Bates Stamp (page 6-56) Advanced Setup Continuous Scan (page 6-58) Auto Image Rotation (page 6-59) Negative Image (page 6-59) Mirror Image (page 6-59) Job Finish Notice (page 6-60) File Name Entry (page 6-60)
Page 27 > Menu Map Send Destination Address Book (page 5-28) E-mail Addr Entry (page 5-31) Folder Path Entry (page 5-33) FAX No. Entry (refer to FAX Operation Guide) i-FAX Address Entry (refer to FAX Operation Guide) WSD Scan/DSM Scan (page 5-39) Org./Sending Data Format Original Size (page 6-12) Mixed Size Originals (page 6-14)
Page 28 > Menu Map Advanced Setup Zoom (page 6-32) Centering (page 6-38) Border Erase (page 6-39) FAX Delayed Transmission (refer to FAX Operation Guide) Continuous Scan (page 6-58) Job Finish Notice (page 6-60) File Name Entry (page 6-60) E-mail Subject/Body (page 6-69) i-FAX Subject/Body (refer to FAX Operation Guide) FAX Direct Transmission (refer to FAX Operation Guide) FAX Polling RX (refer to FAX Operation Guide)
Page 29 > Menu Map Custom Box Custom Box Store File Functions Original Size (page 6-12) Mixed Size Originals (page 6-14) 2-sided/Book Original (page 6-64) Original Orientation (page 6-16) Storing Size (page 6-72) Prevent Bleed-thru (page 6-31) Density (page 6-22) Original Image (page 6-23) Scan Resolution (page 6-69) Color Selection (page 6-24) Sharpness (page 6-30)
Page 30 > Menu Map Custom Box Open Print Functions Paper Selection (page 6-13) Collate/Offset (page 6-18) Staple/Punch (page 6-19) Staple (page 6-19) Punch (page 6-20) Paper Output (page 6-22) Combine (page 6-36) Margin/Centering (page 6-38) Booklet (page 6-41) Printing (page 6-46) Cover (page 6-47) Form Overlay (page 6-48) Page # (page 6-49)
Page 31 > Menu Map Custom Box Open Send Destination (page 5-28) Functions Sending Size (page 6-65) File Format (page 6-66) FAX TX Resolution (refer to FAX Operation Guide) Centering (page 6-38) FAX Delayed Transmission (refer to FAX Operation Guide) Job Finish Notice (page 6-60) File Name Entry (page 6-60) E-mail Subject/Body (page 6-69) i-FAX Subject/Body...
Page 32 > Menu Map Job Box Job Box Private Print/Stored Job (page 4-14) Quick Copy/Proof and Hold (page 4-16) Repeat Copy (page 6-61) Form for Form Overlay (page 5-67) Removable Memory Removable Memory Print Functions Paper Selection (page 6-13) Collate/Offset (page 6-18) Staple/Punch (page 6-19) Staple (page 6-19) Punch (page 6-20)
Page 33 > Menu Map Removable Memory Store File Functions Original Size (page 6-12) Mixed Size Originals (page 6-14) 2-sided/Book Original (page 6-64) Original Orientation (page 6-16) Storing Size (page 6-72) Prevent Bleed-thru (page 6-31) Density (page 6-22) Original Image (page 6-23) Scan Resolution (page 6-69) Color Selection (page 6-24) Sharpness (page 6-30)
Page 34 > Menu Map Status/ Job Cancel Printing Jobs (page 7-4) Sending Jobs (page 7-6) Storing Jobs (page 7-7) Device/Communication (page 7-17) Paper/Supplies (page 7-20) xxxiii...
Page 35 > Menu Map System Menu Quick Setup Wizard FAX Setup (page 2-28) Energy Saver Setup (page 2-28) Cassette/MP Tray Settings Cassette 1 (page 8-7) Cassette 2 (page 8-7) Cassette 3 (page 8-7) Cassette 4 (page 8-7) Cassette 5 (page 8-7) Cassette 6 (page 8-7) Cassette 7(page 8-7) MP Tray Setting (page 8-8)
Page 36 > Menu Map Common Settings Error Handling Duplexing Error (page 8-14) Finishing Error (page 8-14) No Staple Error (page 8-14) Finished Pages Exceeded (page 8-14) Punch Waste Full Error (page 8-15) Paper Mismatch Error (page 8-15) Inserted Paper Mismatch (page 8-15) Paper Jam before Staple (page 8-15) Paper Jam before Staple (page 8-15) Paper Output (page 8-16)
Page 37 > Menu Map Common Settings Function Defaults Color TIFF Compression (page 8-18) Image Quality (File Format) (page 8-18) Collate/Offset (page 8-18) JPEG/TIFF Print (page 8-18) XPS Fit to Page (page 8-18) PDF/A (page 8-18) Cont. Scan (Except FAX) (page 8-18) Continuous Scan (FAX) (refer to FAX Operation Guide) File Name Entry (page 8-18) E-mail Subject/Body (page 8-19)
Page 38 > Menu Map Copy Paper Selection (page 8-28) Auto Image Rotation Action (page 8-28) Auto Paper Selection (page 8-28) Auto % Priority (page 8-28) Paper Size for Small Original (page 8-28) Preset Limit (page 8-28) Reserve Next Priority (page 8-29) Quick Setup Registration (page 8-29) Send Quick Setup Registration (page 8-29)
Page 39 > Menu Map Printer Emulation (page 8-35) Color Setting (page 8-35) Gloss Mode (page 8-35) EcoPrint (page 8-35) Toner Save Level (EcoPrint) (page 8-35) Override A4/Letter (page 8-36) Duplex (page 8-36) Copies (page 8-36) Orientation (page 8-36) Form Feed Timeout (page 8-36) LF Action (page 8-36) CR Action (page 8-36) Job Name (page 8-36)
Page 40 > Menu Map Report Login History Settings Login History (page 8-40) Auto Sending (page 8-40) Destination (page 8-40) Subject (page 8-40) Log Reset (page 8-40) Device Log History Device Log History (page 8-41) Settings Auto Sending (page 8-41) Destination (page 8-41) Subject (page 8-41) Secure Comm.
Page 41 > Menu Map System/Network Network Protocol Settings LDAP (page 8-46) SNMPv1/v2c (page 8-46) SNMPv3 (page 8-46) Enhanced WSD (page 8-46) Enhanced WSD over SSL (page 8- Security Settings (page 8-46) LAN Interface (page 8-46) Restart Network (page 8-46) Proxy (page 8-47) Optional Network Network Interface (Send) (page 8-49) Wireless Network (page 8-48)
Page 42 > Menu Map User Login/Job Accounting User Login Setting User Login (page 9-4) Authentication Security User Account Lockout Set. (page 9- Password Policy Settings (page 9-7) Local User List (page 9-8) Local Authorization (page 9-15) Group Authorization Set. Group Authorization (page 9-15) Group List (page 9-16) Guest Authorization Set.
Page 43 > Menu Map Date/Timer/Energy Saver Date/Time (page 8-54) Date Format (page 8-54) Time Zone (page 8-54) Auto Panel Reset (page 8-54) Auto Error Clear (page 8-54) Low Power Timer (page 8-54) Panel Reset Timer (page 8-55) Sleep Timer (page 8-55) Interrupt Clear Timer (page 8-55) Error Job Skip (page 8-55) Error Clear Timer (page 8-55)
Page 44 > Menu Map xliii...
Page 45: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-4 Laser Safety (Europe) ..........................1-5 Legal Restriction on Copying/Scanning ....................
Page 46: Notice
Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Page 47: Environment
Legal and Safety Information > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).) • Humidity: 15 to 80% (But temperature should be 86 °F (30 °C) or less when humidity is 80%.) Use coated paper at a temperature of 80.6 °F (27°C) or less and a humidity of 60% or less.
Page 48: Precautions For Use
Legal and Safety Information > Notice Precautions for Use Cautions when handling consumables CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.
Page 49: Laser Safety (Europe)
Legal and Safety Information > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.
Page 50: Legal Restriction On Copying/Scanning
Legal and Safety Information > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.
Page 51: Legal Information
Legal and Safety Information > Notice Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited. Regarding Trade Names • PRESCRIBE is a registered trademark of Kyocera Corporation. •...
Page 52 Legal and Safety Information > Notice GPL/LGPL This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. OpenSSL License Copyright (c) 1998-2006 The OpenSSL Project.
Page 53 Legal and Safety Information > Notice 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 54 Legal and Safety Information > Notice 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Monotype Imaging. 11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Page 55 Legal and Safety Information > Notice "Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types. "Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).
Page 56 Legal and Safety Information > Notice 5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions.
Page 57: Energy Saving Control Function
Sleep The device automatically enters Sleep when 30 minutes (for 3005ci), 45 minutes (for 3505ci), or 60 minutes (for 4505ci or 5505ci) have passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened.
Page 58: Energy Star (Energy Star®) Program
Legal and Safety Information > Notice ® Energy Star (ENERGY STAR ) Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. ®...
Page 59: Installing And Setting Up The Machine
Installing and Setting up the Machine This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation. Part Names ................................ 2-2 Machine Exterior ............................2-2 Connectors/Interior ..........................2-4 With Optional Equipments Attached ......................2-5 Determining the Connection Method and Preparing Cables ................
Page 60: Part Names
Installing and Setting up the Machine > Part Names Part Names Machine Exterior 4 5 6 11 12 14 15 17 18 19 1 Document Processor (Option) 11 Platen 2 Original Loaded Indicator 12 Operation Panel 3 Original Width Guides 13 Front Cover 4 Cleaning Cloth Compartment 14 Cassette 1...
Page 61 Installing and Setting up the Machine > Part Names 20 Paper Width Adjusting Tab 21 Paper Length Guide 22 (Paper Width Guide) Lock 23 Clip Holder 24 Right Cover 1 Lever 25 Right Cover 1 26 Right Cover 2 Lever 27 Right Cover 2 28 Paper Width Guide 29 Multi Purpose Tray...
Page 62: Connectors/Interior
Installing and Setting up the Machine > Part Names Connectors/Interior 1 Network Interface Connector 2 USB Port (A2) 3 USB Interface Connector (B1) 4 Option Interface 5 Toner Container (Yellow) 6 Toner Container (Cyan) 7 Toner Container (Magenta) 8 Toner Container (Black) 9 Toner Container Release Lever 10 Waste Toner Tray 11 Waste Toner Box...
Page 63: With Optional Equipments Attached
Installing and Setting up the Machine > Part Names With Optional Equipments Attached 1 Platen Cover 2 Mailbox 3 Document Finisher 4 Folding Unit 5 Cassette 3 to 7 • 5-a: Cassette 3 • 5-b: Cassette 4 • 5-c: Cassette 5 • 5-d: Cassette 6 • 5-e: Cassette 7 •...
Page 64: Determining The Connection Method And Preparing Cables
Installing and Setting up the Machine > Determining the Connection Method and Preparing Cables Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your environment. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below.
Page 65: Preparing Necessary Cables
Installing and Setting up the Machine > Determining the Connection Method and Preparing Cables Preparing Necessary Cables Prepare the necessary cables according to the interface you use. Available Standard Interfaces Connection Environment Function Necessary Cable Connect a LAN cable to the Printer/Scanner /Network FAX Network Interface LAN (10BASE-T or machine.
Page 66: Connecting Cables
Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting LAN Cable IMPORTANT If the power is on, turn the main power switch off. Power Off (page 2-11) Connect the machine. Connect the LAN cable to the network interface connector. Connect the other end of the cable to the hub.
Page 67: Connecting Usb Cable
Installing and Setting up the Machine > Connecting Cables Connecting USB Cable IMPORTANT If the power is on, turn the main power switch off. Power Off (page 2-11) Connect the machine. Connect the USB cable to the USB interface connector (B1) located on the left side of the body.
Page 68: Power On/Off
Installing and Setting up the Machine > Power On/Off Power On/Off Power On When the main power indicator is lit... (Recovery from sleep) Main Power indicator Press the [Power] key. When the main power indicator is off... Turn the main power switch on. IMPORTANT When turning off the main power switch, do not turn on the main power switch again immediately.
Page 69: Power Off
Installing and Setting up the Machine > Power On/Off Power Off When not turning off the main power switch... (sleep) Main Power indicator Press the [Power] key. The [Power] key light will go out, and the Main Power indicator will light up.
Page 70 Installing and Setting up the Machine > Power On/Off Turn the main power switch off. In case of not using the machine for an extended period of time... CAUTION If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch. If the machine will not be used for an even longer period of time (e.g.
Page 71: Installing Software
Installing and Setting up the Machine > Installing Software Installing Software Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC. Software on DVD (Windows) You can use either [Express...
Page 72: Installing Printer Driver In Windows
Installing and Setting up the Machine > Installing Software NOTE Installation on Windows must be done by a user logged on with administrator privileges. When connected by USB cable, Plug and Play is disabled on this device when in Sleep mode. To continue the installation, press the [Power] key to wake the device from Low Power Mode or Sleep before continuing.
Page 73: Finish The Installation
Installing and Setting up the Machine > Installing Software Install using [Express Install]. Packages include the following software: • Driver Package Printing System Driver, Fonts • Scan Package TWAIN Driver You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port.
Page 74: Uninstalling The Software
Installing and Setting up the Machine > Installing Software Uninstalling the Software Perform the following procedure to delete the Software from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Start] button on the Windows and then select [All Programs], [(name of offer company),...
Page 75: Installing Printer Driver In Macintosh
Installing and Setting up the Machine > Installing Software Installing Printer Driver in Macintosh The machine's printer functionality can be used by a Macintosh computer. NOTE Installation on MAC OS must be done by a user logged on with administrator privileges. When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].
Page 76: Configure The Printer
Installing and Setting up the Machine > Installing Software Configure the printer. Display the window. Click the IP icon for an IP connection and then enter the IP address and printer name. The number entered in "Address" will automatically appear in "Name". Change if needed. NOTE When using a Bonjour connection, select [Default] and click the item that appears in "Printer Name".
Page 77: Setting Twain Driver
Installing and Setting up the Machine > Installing Software Setting TWAIN Driver Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 7. Display the screen. Select [Start] button on the Windows, [All Programs], [(Brand Name)] and then [TWAIN...
Page 78: Setting Wia Driver
Installing and Setting up the Machine > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. Display the screen. Click [Start] button on the Windows and enter [Scanner] in [Program and File Search].
Page 79: Login/Logout
If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter your login user name and login password. NOTE • The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500 4505ci...
Page 80: Logout
Installing and Setting up the Machine > Login/Logout Simple Login Select the user to login. Keyboard Login If this screen is displayed during operations, select a user and log in. NOTE If a login password is required, an input screen will be displayed. Simple Login (page 9-23) Logout To logout from the machine, press the [Authentication/Logout] key to return to the login user...
Page 81: Default Settings Of The Machine
If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 82 Installing and Setting up the Machine > Default Settings of the Machine Configure the settings. Set the time zone. Date/Timer/Energy Saver - Time Zone Date/Timer/Energy Saver Change Change Date/Time: Date Format: Time Zone Auto Panel Reset: Time Zone: Change Change -12:00 International Date Line West Auto Sleep: Auto Error Clear:...
Page 83: Network Setup (Lan Cable Connection)
If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 84 Installing and Setting up the Machine > Default Settings of the Machine Select "Network" and then "TCP/IP Setting". System/Network System/Network - Network Next Next Next Network: Optional Network: Host Name: TCP/IP Setting: Security Level: Security Settings: Network Interface (Send): Change Change Protocol Settings: Change...
Page 85 Installing and Setting up the Machine > Default Settings of the Machine Bonjour Settings Configure the settings for Bonjour. Display the screen. Press the [System Menu] key and select [System/Network]. System Menu Quick Setup Wizard Cassette/MP Tray Settings Common Settings Home Copy Send...
Page 86: Quick Setup Wizard
If the user authentication screen appears, enter your login user name and login password and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500...
Page 87 Installing and Setting up the Machine > Default Settings of the Machine Select a function. Quick Setup Wizard Next Next FAX Setup: Energy Saver Setup: Close Configure the settings. Energy Saver Setup . Sleep Mode . Low Power Mode Set the energy saving control functions. .
Page 88: Checking The Counter
Installing and Setting up the Machine > Default Settings of the Machine Checking the Counter Press the [Counter] key to check the number of sheets printed and scanned. Counter Printed Pages Copy Printer Total Black&White: 1000 Full Color: SingleColor: Total: 1200 2000 Scanned Pages...
Page 89: Additional Preparations For The Administrator
Installing and Setting up the Machine > Additional Preparations for the Administrator Additional Preparations for the Administrator In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed. To Send Documents to a PC To send a document that has been loaded, you need to create a folder to receive the document on your computer.
Page 90 Installing and Setting up the Machine > Additional Preparations for the Administrator I want to... Function Reference page Protect the transmission from interception and IPP over SSL page 8-45 wiretapping. HTTPS page 8-46 LDAP Security Refer to the Embedded Web Server RX User Guide.
Page 91: Embedded Web Server Rx
Installing and Setting up the Machine > Embedded Web Server RX Embedded Web Server RX If the machine is connected to the network, you can configure various settings using Embedded Web Server RX. The settings that are configurable with Embedded Web Server RX are as follows. Some configurable settings are restricted according to the access rights of the logged-in user.
Page 92: Accessing Embedded Web Server Rx
Installing and Setting up the Machine > Embedded Web Server RX Accessing Embedded Web Server RX Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Examples: https://192.168.48.21/ (for IP address) https://MFP001 (if the host name is "MFP001") The web page displays basic information about the machine and Embedded Web Server RX as well as their current status.
Page 93: Changing Security Settings
Installing and Setting up the Machine > Embedded Web Server RX Changing Security Settings This section explains how to change the security settings. Display the screen. Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on page 2-34.
Page 94: Changing Host Name
Installing and Setting up the Machine > Embedded Web Server RX Changing Host Name Change the host name of the machine. Display the screen. Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on page 2-34. From the [Device Settings] menu, press [System].
Page 95: Sending E-Mail
Installing and Setting up the Machine > Embedded Web Server RX Sending E-mail By configuring the SMTP settings, you can send E-mail notifications on completed jobs. To use this function, this machine must be connected to a mail server using the SMTP protocol. In addition, check the following.
Page 96 Installing and Setting up the Machine > Embedded Web Server RX Configure the settings. Enter the appropriate values to each field. Setting Description SMTP Set to send e-mail from the machine. SMTP Protocol Set SMTP protocol. Set the "SMTP (E-mail TX)" setting to [On] on [Protocol Settings] page.
Page 97 Installing and Setting up the Machine > Embedded Web Server RX Setting Description E-mail E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. Send When E-mail size is greater than this value, an error message Settings appears and E-mail sending is cancelled.
Page 98: Registering Destinations
Installing and Setting up the Machine > Embedded Web Server RX Registering Destinations You can register destinations to the machine's Address Book, from Embedded Web Server RX. Display the screen. Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on page 2-34.
Page 99: Registering A Custom Box
Installing and Setting up the Machine > Embedded Web Server RX Registering a Custom Box You can register a custom box from Embedded Web Server RX. Display the screen. Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on page 2-34.
Page 100: Transferring Data From Our Other Products
Installing and Setting up the Machine > Transferring data from our other products Transferring data from our other products By using the machine's utility, you can smoothly migrate address books when the machine is to be replaced. This section explains how to transfer data between our products. Migrating the Address Book The Address Book registered on the machine can be backed up or migrated using the NETWORK PRINT MONITOR on the included DVD.
Page 101 Installing and Setting up the Machine > Transferring data from our other products Select [Create from device] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. Select the model you want to back up, and click [Next]. NOTE If the "Admin Login"...
Page 102: Load The Address Book Data
Installing and Setting up the Machine > Transferring data from our other products After saving the file, always click [Cancel] to close the screen. Please note that selecting [Finish] will write the data to the machine's Address Book. Writing Address Book Data to the Machine Launch the NETWORK PRINT MONITOR.
Page 103 Installing and Setting up the Machine > Transferring data from our other products Select [Create from file] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's Address Book from entry No.1.
Page 104 Installing and Setting up the Machine > Transferring data from our other products 2-46...
Page 105: Preparation Before Use
Preparation before Use This chapter explains the following operations. Using the Operation Panel ..........................3-2 Operation Panel Keys ..........................3-2 Adjusting the Operation Panel Angle ....................... 3-3 Touch Panel Display ............................3-4 Home Screen ............................3-4 Display for Originals and Paper ....................... 3-8 Display of keys that cannot be set ......................
Page 106: Using The Operation Panel
Preparation before Use > Using the Operation Panel Using the Operation Panel Operation Panel Keys Displays the Home screen. Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode. Displays the System Menu Displays the Counter Puts the machine into Low screen.
Page 107: Adjusting The Operation Panel Angle
Preparation before Use > Using the Operation Panel Adjusting the Operation Panel Angle Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever.
Page 108: Touch Panel Display
Preparation before Use > Touch Panel Display Touch Panel Display Home Screen This screen is displayed by pressing the [Home] key on the operation panel. Touching an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Editing the Home Screen (page 3-5) Admin Logout...
Page 109: Editing The Home Screen
NOTE You can only change the settings by logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 110 Preparation before Use > Touch Panel Display Available Functions to Display on Desktop Reference Function Icon Description page Copy* Displays the Copy screen. page 5-21 Send* Displays the Send screen. page 5-25 FAX* Displays the FAX screen. Refer to the Operation Guide.
Page 111 Preparation before Use > Touch Panel Display Available Functions to Display on Taskbar Reference Function Icon Description page Status/Job Cancel Displays the Status screen. If an error occurs, the icon will show "!". Once the error clears, the display will return to normal.
Page 112: Display For Originals And Paper
Preparation before Use > Touch Panel Display Display for Originals and Paper The copy screen displays the selected paper source and output tray. Copies Original Copy Image Preview position Output tray Place original. Paper source Size/orientation of original and Paper Original paper Original...
Page 113: Original Preview
Preparation before Use > Touch Panel Display Original Preview You can display a preview image of the scanned document on the panel. NOTE To view a preview of an image stored in a Custom Box, refer to Previewing Documents/Checking Document Details on page 5-52.
Page 114 Preparation before Use > Touch Panel Display In magnified view, you can move the range of display. Zoom out. Zoom in. Preview: 2007040410574501 In multiple-page documents, you can change pages by entering the desired Size page number. Resol. 300x300dpi Color : Full Color In multiple-page documents, you can use...
Page 115: Enter Key And Quick No. Search Key
Preparation before Use > Touch Panel Display Enter key and Quick No. Search key This section explains how to use the [Enter] key and [Quick No. Search] key on the operation panel. Using the [Enter] key ( The [Enter] key has the same function as the key with the Enter mark ( ), such as the [ OK] key and the [ Close]. Copies Paper Selection Auto...
Page 116: Help Screen
Preparation before Use > Touch Panel Display Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. To show the Help screen, press the [Help] key on the operation panel. The Help screen shows explanations of functions and how to use them.
Page 117: Accessibility Functions (Magnifying The View)
Preparation before Use > Touch Panel Display Accessibility Functions (Magnifying the View) You can magnify the text and keys displayed on the touch panel. You can also select items and move to the next screen using the numeric keys. NOTE This function can be used on the Home screen and on the functions that were registered via Copy/Send Quick Setup.
Page 118: Energy Saver Function
Open the platen cover or the optional document processor. (Power Saving Recovery) The machine will be ready to use within 15 seconds for 3005ci/3505ci, and 20 seconds for 4505ci/5505ci Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.
Page 119: Sleep And Auto Sleep
• Press the touch panel or any key on the operation panel. The machine will be ready to use within 20 seconds for 3005ci, 20 seconds for 3505ci, 28 seconds for 4505ci, and 30 seconds for 5505ci. Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.
Page 120: Loading Paper
Preparation before Use > Loading Paper Loading Paper Paper can be loaded in the two standard cassettes and the multi purpose tray. A paper feeder is also available as an option. (Refer to Optional Equipment on page 11-2 For the paper load methods for each cassette, refer to the page below. Cassettes Name Page...
Page 121: Before Loading Paper
Preparation before Use > Loading Paper Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Bend the whole set of sheets to swell them in the middle. Hold the stack at both ends and stretch it while keeping the entire stack swelled.
Page 122: Loading In The Cassettes
Media Type Setting (page 8-13) The cassettes can hold paper with weight between 60 - 220 g/m for 3005ci and 3505ci; and 60 - 256 g/m 4505ci and 5505ci. If you are using a paper weight of 106 g/m or more, set the media type to Thick and set the weight of the paper you are using.
Page 123: Load Paper
Preparation before Use > Loading Paper Press the (Paper Width Guide) Lock to release the lock. Grasp the paper width adjusting tab and move the paper width guides to fit the paper. Example: For A4 Load paper. Align the paper flush against the right side of the cassette. IMPORTANT •...
Page 124 Preparation before Use > Loading Paper Press the (Paper Width Guide) Lock to lock. Gently push the cassette back in. NOTE • If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag. •...
Page 125 Preparation before Use > Loading Paper The Large Capacity Feeder (1,500-sheet x 2) (Option) The Optional cassettes will each hold plain paper, recycled paper or color paper. The Large Capacity Feeder (1,500-sheet x 2) holds up to 3,000 sheets (1,500-sheet x 2) of plain paper (80 g/m (or up to 3,500 sheets (1,750-sheet x 2) of 64 g/m plain paper).
Page 126 Preparation before Use > Loading Paper Insert the Paper Size Guide (A) into the slot (bottom of cassette) for the paper size to be used. Make sure that the top of the paper size guide (A) matches the paper size to be used, attach the clamp, and rotate the clamp to lock it.
Page 127 Preparation before Use > Loading Paper Open the Paper Size Guide (B) as shown, insert into the slot marked B5 (on the bottom of the cassette), and lock the hook (it will make a "click" sound). Gently try moving the Paper Size Guide (A) to verify that it is fixed. CLICK! Letter The Paper Size Guide (B) is not attached.
Page 128 Preparation before Use > Loading Paper IMPORTANT • Load the paper with the print side facing up. • After removing new paper from its packaging, fan the paper before loading it in the multi-purpose tray. Before Loading Paper (page 3-17) •...
Page 129 Preparation before Use > Loading Paper Side Feeder (3,000-sheet) (Option) The optional side feeder hold up to 3,000 sheets of plain paper (80 g/m The following paper sizes are supported: A4, B5 and Letter. Pull the cassette out toward you until it stops and insert the paper into the cassette. After loading paper, gently push the cassette back in.
Page 130: Loading Paper In The Multi Purpose Tray
Preparation before Use > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 150 sheets of A4 or smaller plain paper (80 g/m ) (or up to 165 sheets of 64 g/m plain paper) or up to 50 sheets of plain paper (80 g/m ) (or up to 55 sheets of 64 g/m plain paper) lager than A4.
Page 131: Adjust The Multi Purpose Tray Size
Preparation before Use > Loading Paper Adjust the multi purpose tray size. Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multi- purpose tray.
Page 132 Preparation before Use > Loading Paper When you load envelopes or cardstock in the multi purpose tray Load the paper with the print side facing down. For the procedure for printing, refer to the Printing System Driver User Guide. Example: When printing the address. Close the flap.
Page 133: Paper Stopper
Preparation before Use > Loading Paper When you load index paper in the multi purpose tray Load the paper with the print side facing down and the tab further side from the machine. For the procedure for printing, refer to the Printing System Driver User Guide. Index paper must meet the following conditions.
Page 134: Specifying Paper Size And Media
Rough: "Heavy 5" Preprinted: "Heavy 5" Letterhead: "Heavy 5" Thick: "Heavy 5" Custom 1 to 8: "Heavy 5", or "Extra Heavy" On 3005ci and 3505ci, the paper of each also cannot be selected when Heavy 4 is set. 3-30...
Page 135 Preparation before Use > Loading Paper NOTE If the optional FAX kit is installed, the available media types for printing received faxes are as shown below. Plain, Recycled, Bond, Vellum, Color, Thick, High Quality, Rough and Custom 1 to 8 Set the paper size of the cassette used for fax reception as follows: Inch models: Press [Auto] and then [Inch].
Page 136 Preparation before Use > Loading Paper Press [OK]. The previous screen reappears. Press [Change] of "Media Type" to select the media type and press [OK]. Common Settings - Media Type Select type of paper in Cassette 1. Plain Rough Vellum Recycled Preprinted Bond...
Page 137 Preparation before Use > Loading Paper Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) To fix the type of paper to be used in the multi purpose tray, specify the paper size. When using other than a plain paper, specify the media type.
Page 138 Preparation before Use > Loading Paper Configure the settings. For automatic detection of the paper size, press [Auto] and select [Metric] or [Inch] as the unit. Cassette/MP Tray Settings - Paper Size Set the multi-purpose tray paper size. Auto Standard Sizes 1 Standard 216x340mm...
Page 139: Preparation For Sending A Document To A Pc
Preparation before Use > Preparation for Sending a Document to a PC Preparation for Sending a Document to a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer.
Page 140: Making A Note Of The User Name And Domain Name
Preparation before Use > Preparation for Sending a Document to a PC Making a note of the user name and domain name Check the domain name and user name for logging onto Windows. Display the screen. From [Start] button on the Windows, select [All Programs] (or [Programs]), [Accessories] and then...
Page 141: Creating A Shared Folder, Making A Note Of A Shared Folder
Preparation before Use > Preparation for Sending a Document to a PC Creating a Shared Folder, Making a Note of a Shared Folder Create a shared folder to receive the document in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group. From [Start] button on the Windows, select [Control Panel],...
Page 142 Preparation before Use > Preparation for Sending a Document to a PC Right-click the "scannerdata" folder and click [Share] and [Advanced sharing]. Click the [Advanced Sharing] button. Make sure that the [Sharing] tab is selected. In Windows XP, right-click the "scannerdata" folder and select [Sharing and Security] (or [Sharing]).
Page 143 Preparation before Use > Preparation for Sending a Document to a PC If the computer name that you made a note of on page Making a note of the computer name and full computer name on page 3-35 is the same as the domain name: If the computer name is not shown in "From this location", click the [Locations] button, select the computer name, and click the [OK] button.
Page 144 Preparation before Use > Preparation for Sending a Document to a PC Select the [Security] tab. Select the user you entered. Make sure that checkmarks appear on [Allow] checkbox for the "Modify" and "Read & execute" permissions, and click the [Close] button. In Windows XP, make sure that checkmarks appear on [Allow] checkbox for the "Modify"...
Page 145: Configuring Windows Firewall (For Windows 7)
Preparation before Use > Preparation for Sending a Document to a PC Configuring Windows Firewall (for Windows 7) Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges. Check file and printer sharing.
Page 146 Preparation before Use > Preparation for Sending a Document to a PC Add a port. From [Start] button on the Windows, select [Control Panel], [System and Security], [Check firewall status]. 3-42...
Page 147 Preparation before Use > Preparation for Sending a Document to a PC Select [Specific local ports], and enter "445". Make sure all checkboxes are selected. 3-43...
Page 148 Preparation before Use > Preparation for Sending a Document to a PC Enter "Scan to SMB" in "Name" and click [Finish]. In Windows XP or Windows Vista In Windows XP, from [Start] button on the Windows, select [Control Panel], and then [Windows Firewall].
Page 149: Registering Destinations In The Address Book
Preparation before Use > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). NOTE •...
Page 150 Preparation before Use > Registering Destinations in the Address Book Add the name. james.smith Address: Name E-mail i-FAX Address Number 0033 Name james.smith Cancel Back Save To specify the "Address Number", press [Change] in Address Number. Use [+] / [-] or the numeric keys to enter an address number (1 to 2500). "...
Page 151 Preparation before Use > Registering Destinations in the Address Book Add the address. Press [E-mail] to add an E-mail address, [SMB] to add a folder on the PC, or [FTP] to add an FTP folder. The procedure differs depending on the transmission method selected. james.smith Address: Name...
Page 152 Preparation before Use > Registering Destinations in the Address Book The Folder (SMB) Address Press [Change] of "Host Name", "Path", "Login User Name" and "Login Password", enter the information for each item and press [OK]. The table below explains the items to be entered. NOTE For the computer name, share name, domain name, and user name, enter the information that you noted when you created the shared folder.
Page 153 Preparation before Use > Registering Destinations in the Address Book Check if the destination entry is correct and press [Save]. The destination is added to the Address Book. To register the registered address in a one-touch key, press [Yes] in the pop-up screen that appears after [Save] is pressed.
Page 154 Preparation before Use > Registering Destinations in the Address Book Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 500 groups can be added in the Address Book. NOTE To add a group, you need individually added destinations.
Page 155 Preparation before Use > Registering Destinations in the Address Book Select the members (destinations). Press [Member] and then [Add]. Address: Name Member Member: dest. Destination Detail 0123456789 Detail Delete Cancel Back Save Select destinations (contacts) to add to the group. NOTE Destinations can be sorted or searched by destination name or address number.
Page 156: Editing And Deleting Address Book Entries
Preparation before Use > Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations (contacts) you added to the Address Book. Display the screen. Press the [System Menu] key. Press [ ], [Edit Destination] and then [Add/Edit] of "Address Book". Select a destination or group to edit.
Page 157: Adding A Destination On One Touch Key (One Touch Key)
Preparation before Use > Registering Destinations in the Address Book Adding a Destination on One Touch Key (One Touch Key) One Touch Key Add a new destination (contact or group). A maximum of 1,000 destinations can be registered. NOTE • Refer to Specifying Destination on page 5-28 for use of One Touch Key.
Page 158 Preparation before Use > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit/delete the destinations you added to One Touch Key. Display the screen. Press the [System Menu] key. Press [ ], [Edit Destination] and then [Add/Edit] of "One Touch Key". Select a One Touch Key number (0001 to 1000) for the destination.
Page 159: Printing From Pc
Printing from PC This chapter explains the following topics: Printing from PC ..............................4-2 Printer driver print settings screen ......................4-5 Printer Driver Help ........................... 4-6 Changing the default printer driver settings (Windows 7) ................ 4-6 Canceling printing from a computer ......................4-6 Banner printing ..............................
Page 160: Printing From Pc
Printing from PC > Printing from PC Printing from PC Follow the steps below to print documents from applications. NOTE • To print the document from applications, install the printer driver on your computer from the supplied DVD (Product Library). •...
Page 161: Start Printing
Printing from PC > Printing from PC Select the [Basic] tab. Click "Print size" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.
Page 162 Printing from PC > Printing from PC Enter the paper size. When a document length from 470.1 mm (18.51") to a maximum of 1220.0 mm (48") is specified for printing, refer to Banner printing on page 4-7. Click the [OK] button. In the "Print size"...
Page 163: Printer Driver Print Settings Screen
Printing from PC > Printing from PC Printer driver print settings screen The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printing System Driver User Guide on the DVD. Description [Quick Print] tab...
Page 164: Printer Driver Help
Printing from PC > Printing from PC Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. • Click the [?] button in the upper right corner of the screen and then click the item you want to know about. •...
Page 165: Banner Printing
Printing from PC > Banner printing Banner printing When a document length from 470.1 mm (18.51") to a maximum of 1220.0 mm (48") is specified for printing, the print job is treated as banner printing. Max. number of sheets 1 sheet (manual feed), 10 sheets (when optional banner tray is attached*) Paper width 210 to 304.8 mm (8.26"...
Page 166 Printing from PC > Banner printing Setting the print paper size. Select the custom paper size that you registered in the "Print size" menu. Click the [OK] button. NOTE When KPDL is used for "PDL" Settings of the printer driver, a length setting of 470.5 mm (18.53") or longer is handled as banner print.
Page 167 Printing from PC > Banner printing IMPORTANT If an output tray that cannot be used for banner printing such as Mailbox (option) is selected in the printer driver, the output tray automatically changes to a tray that can be used. To print on multiple sheets using the multi purpose tray, place each sheet after the previous sheet is printed, and press [Continue].
Page 168 Printing from PC > Banner printing Using the Banner Tray (Option) When the banner tray (option) is used, up to 10 sheets of banner paper can be fed continuously. NOTE The paper length supported in banner tray is 900 to 1220 mm. Open the multi purpose tray.
Page 169 Printing from PC > Banner printing Attach the banner tray to the multi purpose tray. Opening Fit the openings on the sides of the banner tray onto the tabs on the sides of the multi purpose tray, and press into place. Load paper.
Page 170 Printing from PC > Banner printing Loop the banner paper back and place the end on the paper support. Adjust the paper width guides to the width of the paper. IMPORTANT If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams.
Page 171 Printing from PC > Banner printing IMPORTANT Remove the paper when banner printing finishes, or when you are not using the banner tray. NOTE The print confirmation screen can be set in System Menu to not appear when the banner tray is attached. This will allow continuous printing on multiple sheets.
Page 172: Printing Data Saved On The Printer
Printing from PC > Printing Data Saved on the Printer Printing Data Saved on the Printer If you configure settings in the [Job] tab of the printer driver and then print, the print job will be saved in the Job Box (memory) and printing can be executed at the machine.
Page 173 Printing from PC > Printing Data Saved on the Printer Select the document to print and press [Print]. User: User 1 File Name Date and Time Size File 02/02/2013 09:40 File 02/02/2013 09:45 File 02/02/2013 09:50 Detail File 02/02/2013 09:55 File 02/02/2013 10:00 Delete...
Page 174: Quick Copy/Proof And Hold
Printing from PC > Printing Data Saved on the Printer Quick Copy/Proof and Hold Quick Copy/Proof and Hold box stores the print data which is printed by using the printer driver as a Quick Copy or Proof and Hold Print job. Refer to the Printing System Driver User Guide on how to print a job as Quick Copy or Proof and Hold Print job using the printer driver.
Page 175: Printing The Document
Printing from PC > Printing Data Saved on the Printer Print and delete the document. Printing the document Select the creator of the document and press [Open]. Quick Copy/Proof and Hold User Name Files User User User User User Open Close Select the document to print and press [Print].
Page 176 Printing from PC > Printing Data Saved on the Printer 4-18...
Page 177: Operation On The Machine
Operation on the Machine This chapter explains the following topics: Loading Originals ............................... 5-2 Placing Originals on the Platen ........................ 5-2 Loading Originals in the Document Processor ..................5-3 Checking the Equipment's Serial Number ......................5-5 Program ................................5-6 Registering Programs ..........................5-8 Recalling Programs ..........................
Page 178: Loading Originals
Operation on the Machine > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Align it flush against Put the scanning the original size side facedown. indicator plates with the back left corner as the reference...
Page 179: Loading Originals In The Document Processor
Operation on the Machine > Loading Originals Loading Originals in the Document Processor The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor The document processor supports the following types of originals. Document Processor Detail Document Processor (Dual scan DP)
Page 180: Place The Originals
Operation on the Machine > Loading Originals Adjust the original width guides. Place the originals. Original placement indicator Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The original loaded indicator lights when the original is placed correctly.
Page 181: Checking The Equipment's Serial Number
Operation on the Machine > Checking the Equipment's Serial Number Checking the Equipment's Serial Number The equipment's serial number is printed in the location shown in the figure. 5505ci NOTE You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.
Page 182: Program
Operation on the Machine > Program Program By registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification when recalling. The programs below have been preregistered.
Page 183 Operation on the Machine > Program Number Program name Description Default Registration Highlighter Copy Use this when you want to clearly Copying Functions print out the color of text and lines Color: Full Color written/drawn by a highlighter pen, Original Image: Text+Photo which are normally difficult to copy.
Page 184: Registering Programs
Operation on the Machine > Program Registering Programs Use the procedure below to register a program. The following procedure is an example of registering the copying function. Display the screen. Press [Copy] on the Home screen. Copy Press the [Program] tab while the copy mode is accessed. Register the program.
Page 185 Operation on the Machine > Program Press the key for the program number you want to recall. Press the [Quick No. Search] key or [No.] to enter the program number (01 to 50) directly for recalling. ID Card Copy Eco Copy Newspaper Copy Confidential Highlighter Copy...
Page 186: Editing And Deleting Programs
Operation on the Machine > Program Editing and Deleting Programs You can change program number and program name, or delete program. Use the procedure below to edit or delete a program. NOTE To modify the settings of a registered program, recall the program you want to change, change its settings, then refer Registering Programs on page 5-8 to re-register the changed program.
Page 187: Application
If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 188: Activating/Deactivating Application
If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 189 Operation on the Machine > Application Activate/Deactivate the application. Select the desired application and press [Activate]. You can view detailed information on the selected application by pressing [Detail]. NOTE To exit the application, press [Deactivate]. Enter the license key and press [Official]. Some applications do not require you to enter a license key.
Page 190: Deleting Applications
If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 191: Registering Shortcuts (Copy, Send, And Document Box Settings)
Operation on the Machine > Registering Shortcuts (Copy, Send, and Document Box Settings) Registering Shortcuts (Copy, Send, and Document Box Settings) You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The settings for the selected function can also be registered.
Page 192: Editing And Deleting Shortcuts
Operation on the Machine > Registering Shortcuts (Copy, Send, and Document Box Settings) Editing and Deleting Shortcuts Follow the steps shown below to change a shortcut number/name or delete a shortcut. In the setup screen of each function, press [Add Shortcut] in the bottom of the screen.
Page 193: Using The Internet Browser
Operation on the Machine > Using the Internet Browser Using the Internet Browser If the machine is connected to the network, you can browse the Internet on the touch panel. NOTE To use the internet browser, "Internet Browser Setting" must be set to [On] in Internet on page 8-60.
Page 194: Using The Browser Screen
Title bar Closes the Internet browser and returns you to the Displays the page title. application list screen. UTAX - Home Scroll bars These allow you to scroll the displayed page up, down, left and right by pressing [ ], [ [ ] or [ ] or by moving one of the slide bars with your finger.
Page 195: Canceling Jobs
Operation on the Machine > Canceling Jobs Canceling Jobs Follow the steps below to cancel any print or send job being executed. Canceling Jobs You can also cancel jobs by pressing the [Stop] key. Printing jobs Press the [Stop] key with the copy screen or send screen displayed. Cancelling job screen appears.
Page 196: Canceling Printing From A Computer
Operation on the Machine > Canceling Jobs Canceling printing from a computer To cancel a print job executed using the printer driver before the printer begins printing, do the following: Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box for the printer.
Page 197: Copying
Operation on the Machine > Copying Copying Basic Operation Follow the steps as below for basic copying. Press [Copy] on the Home screen. Copy Place the originals. NOTE For loading instructions, refer to Loading Originals on page 5-2. Select the color mode. Auto Color Automatically recognizes whether a document is color or black &...
Page 198 Operation on the Machine > Copying Select the functions. Copies Copy Image Preview Place original. Paper Original Original Selection Zoom 100% Zoom 100% Paper 1-sided Paper >>1-sided Preview Staple Preview /Punch Org./Paper/ Layout/Edit Advanced Finishing Setup Select the copier functions to use. Press tabs to display other functions.
Page 199: Reserve Next
Operation on the Machine > Copying Reserve Next This function allows you to reserve the next job during printing. Using this function, the original will be scanned while the machine is printing. When the current print job ends, the reserved copy job is printed. The procedure differs depending on the Reserve Next Priority (refer to Reserve Next Priority on page 8-29).
Page 200: Interrupt Copy
Operation on the Machine > Copying Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When the interruption copy ends, the machine resumes the paused print jobs. NOTE • If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes.
Page 201: Sending
Operation on the Machine > Sending Sending This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send E-mail.
Page 202: Basic Operation
Operation on the Machine > Sending Basic Operation Press [Send] on the Home screen. Send Place the originals. Loading Originals (page 5-2) Select the color mode. Auto Color Automatically recognizes whether a document is color or black & white and then scans the document. Full Color Scans all documents in full color.
Page 203: Specify The Destination
Operation on the Machine > Sending Specify the destination. Destination Destination Detail ABCD abcd@efg.com TUVW 192.168.188.120 Group1 Group1 Folder Path Entry On Hook Direct Chain Detail/Edit Delete Recall 0001 0002 0003 0004 0005 i-FAX Addr Entry 0006 0007 0008 0009 0010 1/100 WSD Scan...
Page 204: Specifying Destination
Operation on the Machine > Sending Specifying Destination Select the destination using either of the following methods: • Choosing from the Address Book (page 5-28) • Choosing from the One Touch Key (page 5-30) • Choosing from the Speed Dial (page 5-31) •...
Page 205 Operation on the Machine > Sending NOTE To deselect, press the checkbox again and remove the checkmark. For details on the External Address Book, refer to Embedded Web Server RX User Guide. Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available.
Page 206 Operation on the Machine > Sending Accept the destination, and press [OK]. Address Book Addr Book Address Book Sort Name Dest. Type Name Detail 0001 ABCD abcd@efg.com Search(Name) 0002 TUVW tuvw@xyz.com Search(No.) 0003 Group1 Add/Edit Address Book 0004 Group2 Detail 0005 Group3 MNO PQRS TUV...
Page 207: Choosing From The Speed Dial
Operation on the Machine > Sending Choosing from the Speed Dial Access the destination by specifying the 4-digit (0001 to 1000) One Touch Key number (speed dial). In the basic screen for sending, press the [Quick No. Search] key or [No.] and use the numeric keys to enter the One Touch key number in the numeric entry screen.
Page 208 Operation on the Machine > Sending Enter destination E-mail address. Press [E-mail Address], and enter the address. Destination Enter Destination. E-mail Address Entry E-mail Address Add to Addr Book Next Dest. Cancel The maximum length of the E-mail address is 128 characters. Entering Characters (page 11-13) Press [OK].
Page 209: Specifying A New Pc Folder
Operation on the Machine > Sending Specifying a New PC Folder Specify either the desired shared folder on a computer or an FTP server as the destination. NOTE Refer to Creating a Shared Folder, Making a Note of a Shared Folder on page 3-37 for details on how to share a folder.
Page 210 Operation on the Machine > Sending For send to folder (SMB) Max. Item Detail characters Host Name Computer name Up to 64 characters Path Share name Up to 128 characters For example: scannerdata If saving in a folder in the shared folder: "share name\folder name in shared folder"...
Page 211 Operation on the Machine > Sending For send to folder (FTP) Max. Item Data to be entered characters Host Name Host name or IP address of FTP server Up to 64 characters Path Path to the receiving folder Up to 128 characters For example, "\User\ScanData".
Page 212: Checking And Editing Destinations
Operation on the Machine > Sending Accept the destination. Press [OK]. Destination Enter Destination. Folder Path Entry Search Folder from Network Connection Next Next Test Host Name PC4050 Path \\pc4050\scannerdata Login james.smith User Name Login ******** Password Add to Addr Book Next Dest.
Page 213: Confirmation Screen Of Destinations
Operation on the Machine > Sending Confirmation Screen of Destinations When selecting [On] for Destination Check before Send (Dest. Check before Send on page 8-29), the confirmation screen of destinations appears after pressing the [Start] key. Follow the steps below to confirm the destinations. Destination Check the destination list through the last page.
Page 214: Sending To Different Types Of Destinations (Multi Sending)
Operation on the Machine > Sending Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine E-mail addresses, folders (SMB or FTP) and fax numbers*. This is referred to as Multi Sending. This is useful for sending to different types of destination (E-mail addresses, folders, etc.) in a single operation.
Page 215: Wsd Scan/Dsm Scan
Operation on the Machine > Sending WSD Scan/DSM Scan WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network-connected, and WSD Scan on page 8-45 is set to [On] in the network settings.
Page 216: Wsd Scan
Operation on the Machine > Sending WSD scan Press [Send] on the Home screen. Send Place the originals. Loading Originals (page 5-2) Display the screen. Press [WSD Scan/DSM Scan]. DSM Scan on page 8-45 is set to [Off] in the network settings, press [WSD Scan] and go to step 4.
Page 217 Operation on the Machine > Sending Set the type of original, file format, etc., as desired. Press the [Start] key. Sending begins and the software installed on the computer is activated. Procedure from Your Computer Press [From Computer] and press [Next]. Use the software installed on the computer to send the images.
Page 218 Operation on the Machine > Sending Press [WSD Scan/DSM Scan]. WSD Scan on page 8-45 is set to [Off] in the network settings, press [DSM Scan] and go to step 5. Select [DSM Scan] and press [Next]. Select the scan process to be used and press [OK]. DSM Scan - Selecting Scan Process Select the scan process and press [OK].
Page 219: Scanning Using Twain
Operation on the Machine > Scanning using TWAIN Scanning using TWAIN This section explains how to scan an original using TWAIN. The machine's TWAIN/WIA can be used for two types of scanning: scanning a document placed in the machine, and scanning a document that has been stored in a custom box. The procedure for scanning using the TWAIN driver is explained as an example.
Page 220 Operation on the Machine > Scanning using TWAIN The settings that appear in the TWAIN dialog box are as follows. Item Detail Basic Original Size This setting sets the size of the scan area. The available sizes vary based on the scanner model and the size of the original. Feed Method This setting specifies the feed method of the original.
Page 221: Scanning A Document Stored In A Custom Box
Operation on the Machine > Scanning using TWAIN Scanning a document stored in a custom box NOTE To scan a document stored in a custom box, select a model name with (Box) from "Model" in the TWAIN driver settings screen. Display the TWAIN dialog box.
Page 222 Operation on the Machine > Scanning using TWAIN Scan the originals. Select the document data to be scanned from [Document List]. Enter the document data name in the Search (Name) to find the data having the same document data name or the document data name with the same beginning. Click the [Detail] button to display the selected document data.
Page 223: Scanning With Fmu Connection
Operation on the Machine > Scanning with FMU Connection Scanning with FMU Connection "FMU Connection" is installed on the machine as a standard application. FMU Connection can be used to scan an original according to the settings configured with "File Management Utility" on the provided DVD, and save the image data and scanning information on a specified server or in a specified folder.
Page 224: What Is Document Box
Operation on the Machine > What is Document Box? What is Document Box? Document Box contains four types of component boxes which provide the following functions. The following types of document boxes are available. Custom Box (page 5-54) Custom Box is a component box which you can create within the Document Box and store data for later retrieval. You can create or delete a Custom Box, and manipulate data in various ways as described below: Creating a New Custom Box (Add/Edit Box) (page 5-54) Storing Documents (Store File) (page 5-57)
Page 225: Basic Operation For Document Box
Operation on the Machine > What is Document Box? Repeat Copy Box (page 5-67) Repeat Copy feature stores the copied original document data in the Job Box and allows you to print additional copies later. By default, up to 32 documents can be stored. When power is turned off, all stored jobs will be deleted. NOTE Repeat Copy function is not available when the optional Data Security Kit is installed.
Page 226: Document List
Operation on the Machine > What is Document Box? Document List The document list is a list of the documents stored in the custom box. Documents can be listed either by name or as thumbnails. The list can be used as shown below. List Listing the documents by Listing the documents by time of update...
Page 227 Operation on the Machine > What is Document Box? Viewing/Editing Box Details You can check and modify box information. Use the procedure below. Press [Add/Edit Box] in the box list screen. Highlight the box whose box details you wish to check or edit and press [Detail/Edit].
Page 228 Operation on the Machine > What is Document Box? Previewing Documents/Checking Document Details You can use this function to preview the documents stored in a document box or display the document details for checking. Select (highlight) a document to preview and then press [Preview] or [Detail].
Page 229 Operation on the Machine > What is Document Box? Selecting a page When printing, sending, or copying a document within a Custom Box, you can specify any pages at will. Press [Page Selection] in the document list screen of the Custom Box, or [Select Pages to Process] in the Preview screen, to display the page selection screen.
Page 230: Using A Custom Box
If user login administration is enabled, you can only change the settings by logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500...
Page 231 Operation on the Machine > Using a Custom Box Enter the information and then press [OK]. The table below lists the items to be set. Item Description Box No. Enter the box number by pressing [+], [-] or number keys. The box number can be from 0001 to 1000.
Page 232: Editing Custom Box
Operation on the Machine > Using a Custom Box Editing Custom Box Referring to Creating a New Custom Box (Add/Edit Box) on page 5-54, display the screen for editing the custom box. Select the box you want edit, and press [Detail/Edit]. NOTE When you have logged in as a user, you can only delete the box whose owner is set to that user.
Page 233: Storing Documents (Store File)
Operation on the Machine > Using a Custom Box Storing Documents (Store File) The procedure for storing documents in a custom box is explained below. Press [Custom Box] on the Home screen. Custom Box Place the originals. Select the box where the document will be stored and then press [Store File].
Page 234: Printing Documents (Print)
Operation on the Machine > Using a Custom Box Printing Documents (Print) The procedure for printing documents in a custom box is explained below. Display the screen. Press [Custom Box] on the Home screen. Custom Box Select the box containing the document you want to print. Press [Open].
Page 235: Sending Documents (Send)
Operation on the Machine > Using a Custom Box Set the paper selection, duplex printing, etc., as desired. For the features that can be selected, refer to Custom Box (Store File, Printing, Send) (page 6-6). If a document stored from a computer is selected, the print settings selection screen appears. •...
Page 236 Operation on the Machine > Using a Custom Box Press [Send]. The screen for sending appears. NOTE Depending on the settings, the address book screen may appear. Set the destination. NOTE For more information on selecting destinations, refer to Specifying Destination on page 5-28.
Page 237: Editing Documents
Operation on the Machine > Using a Custom Box Editing Documents This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple documents together. You can also copy documents to USB memory connected to this machine. Moving a Document/Copying a Document (Move/Copy) The procedure for moving or copying documents is explained below.
Page 238 Operation on the Machine > Using a Custom Box Select the function you want to execute. To move the document, press [Move to Custom Box]. To copy the document, press [Copy to Custom Box] or [Copy to Memory]. Press [Next]. Move/Copy Select the required operation and press [Next].
Page 239 Operation on the Machine > Using a Custom Box Joining Documents (Join) You can join documents within a custom box into one file. NOTE You can only join a document to other documents in the same custom box. If necessary, move the documents to be joined beforehand.
Page 240 Operation on the Machine > Using a Custom Box Arrange the documents into the order in which they are to be joined. Join Confirm the order of documents to combine. File Name Date and Time Size 2008101010574501 02/02/2013 09:40 21 MB 2008101010574511 02/02/2013 09:50 21 MB...
Page 241: Deleting Documents
Operation on the Machine > Using a Custom Box Deleting Documents The procedure for deleting documents in a custom box is explained below. Display the screen. Press [Custom Box] on the Home screen. Custom Box Select the box containing the document you want to delete and press [Open]. NOTE If a custom box is protected by a password, enter the correct password.
Page 242: Job Box
Operation on the Machine > Job Box Job Box This section explains the Repeat Copy Box and the Form for Form Overlay Box. For Private Print/Stored Job Box and Quick Copy/Proof and Hold Box, refer to Private Print/Stored Job on page 4-14 Quick Copy/Proof and Hold on page 4-16.
Page 243: Form For Form Overlay
Operation on the Machine > Job Box Form for Form Overlay Image Overlay feature copies the original document overlaid with a form or image. This Job Box is used to store the forms or images for overlaying. Storing a Form You can store forms to be used for the form overlay in the job box.
Page 244: Deleting A Form Stored
Operation on the Machine > Job Box Deleting a Form Stored You can delete the form stored in the job box Display the screen. Press [Job Box] on the Home screen. Custom Box Select [Form for Form Overlay] and press [Open]. Name Files Private Print/Stored Job...
Page 245: Printing Documents Stored In Removable Usb Memory
Operation on the Machine > Printing Documents Stored in Removable USB Memory Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: •...
Page 246 Operation on the Machine > Printing Documents Stored in Removable USB Memory Select the file to be printed and press [Print]. Removable Memory Name Date and Time Size Document 02/02/2013 09:30 Document 02/02/2013 09:40 001/999 Document 02/02/2013 09:50 Memory Document 02/02/2013 10:00 Information Remove...
Page 247: Saving Documents To Usb Memory (Scan To Usb)
Operation on the Machine > Saving Documents to USB Memory (Scan to USB) Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format.
Page 248: Check The Usb Memory Information
Operation on the Machine > Check the USB memory information Store the document. Select the folder where the file will be stored and press [Open]. The machine will display the top 3 folder levels, including the root folder. Press [Store File]. Removable Memory Name Date and Time...
Page 249: Removing Usb Memory
Operation on the Machine > Removing USB Memory Removing USB Memory Follow the steps below to remove the USB memory. IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory. Press [Removable Memory]. Press [Remove Memory]. Removable Memory Name Date and Time...
Page 250: Manual Staple
Operation on the Machine > Manual Staple Manual Staple You can staple copied paper manually without any copying operation. It is useful when you have forgotten to set the staple sort mode before starting copying, or when you want to staple originals. NOTE If there are no staples when manual stapling is performed, the stapling position lamps and stapling position key LEDs all blink.
Page 251: Load The Paper
Operation on the Machine > Manual Staple Load the paper. Straighten the edges of the paper well and place the paper front side down in the shutter opening of the output unit. If the near side of the paper ( ) will be stapled, place the paper against the front guide (A).
Page 252 Operation on the Machine > Manual Staple 5-76...
Page 253: Using Various Functions
Using Various Functions This chapter explains the following topics: File Name Entry ..........6-60 Functions Available on the Machine ....6-2 Copy ..............6-2 Priority Override ..........6-61 Send ..............6-4 Repeat Copy ..........6-61 Custom Box (Store File, Printing, Send) ..6-6 OHP Backing Sheet ........
Page 254: Functions Available On The Machine
Using Various Functions > Functions Available on the Machine Functions Available on the Machine Copy To configure the settings for functions, select the tab and press the function key. Copies Previe Original Paper Mixed Size Original Size Selection Originals Orientation Function key Fold Collate/...
Page 255 Using Various Functions > Functions Available on the Machine Reference Function key Description page Zoom Adjusts the zoom to reduce or enlarge the image. page 6-32 Combine Combines 2 or 4 original sheets into 1 printed page. page 6-36 Margin/Centering Margin: Add margins (white space).
Page 256: Send
Using Various Functions > Functions Available on the Machine Send To configure the settings for functions, select the tab and press the function key. Destination Sending Image Original Mixed Size 2-sided/Book Original Size Originals Original Orientation Function key Sending Size File Format File Long...
Page 257 Using Various Functions > Functions Available on the Machine Reference Function key Description page Zoom Adjusts the zoom to reduce or enlarge the image. page 6-32 Centering Centering: Centers the original image on the paper page 6-38 when copying onto paper different from the original size.
Page 258: Custom Box (Store File, Printing, Send)
Using Various Functions > Functions Available on the Machine Custom Box (Store File, Printing, Send) To configure the settings for functions, select the tab and press the function key. Free Space 200.0MB Storing Image Original Mixed Size 2-sided/Book Original Size Originals Original Orientation...
Page 259 Using Various Functions > Functions Available on the Machine Print Reference Function key Description page Paper Selection Select the cassette or multi-purpose tray that contains page 6-13 the required paper size. Collate/Offset Offsets the output by page or set. page 6-18 Staple/Punch Staples or punches printed documents.
Page 260 Using Various Functions > Functions Available on the Machine Reference Function key Description page Density Adjust density using 7 or 13 levels. page 6-22 Original Image Select original image type for best results. page 6-23 Color/ Color Selection Select the color mode setting. page 6-24 Image Quality Sharpness...
Page 261 Using Various Functions > Functions Available on the Machine Reference Function key Description page Density Adjust density using 7 or 13 levels. page 6-22 Original Image Select original image type for best results. page 6-23 Resolution Select fineness of scanning resolution. page 6-69 Color/ Image Quality...
Page 262 Using Various Functions > Functions Available on the Machine Removable Memory (Store File, Printing Documents) To configure the settings for functions, select the tab and press the function key. Free Space 200.0MB Storing Image Original Mixed Size 2-sided/Book Original Size Originals Original Orientation...
Page 263: Removable Memory (Store File, Printing Documents)
Using Various Functions > Functions Available on the Machine Printing Documents Reference Function key Description page Paper Selection Select the cassette or multi-purpose tray that contains page 6-13 the required paper size. Collate/Offset Offsets the output by page or set. page 6-18 Staple/Punch Staples or punches printed documents.
Page 264: Functions
Using Various Functions > Functions Functions Original Size Org./Paper/ Org./Sending Functions Functions Custom Copy Send Memory Finishing Data Format Specify the original size to be scanned. Press [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] to select the original size. Item Value Description...
Page 265: Paper Selection
Using Various Functions > Functions Paper Selection Org./Paper/ Functions Functions Custom Copy Memory Finishing Select the cassette or multi-purpose tray that contains the required paper size. Select from [1] (Cassette 1) to [7] (Cassette 7) to use the paper contained in that cassette. If [Auto] is selected, the paper matching the size of the original is selected automatically.
Page 266: Mixed Size Originals
Using Various Functions > Functions Mixed Size Originals Org./Paper/ Org./Sending Functions Functions Custom Copy Send Memory Finishing Data Format Scans all sheets in the document processor, even if they are of different sizes. Copying Metric Models Item Value Description Mixed Size Original Width Same Width, Different Width Select options for the width of set original.
Page 267: Selecting How To Copy Originals
Using Various Functions > Functions Example: B4 and B5 Different Width (Available for metric models only) The supported combinations of originals are as follows. NOTE • Up to 30 sheets can be placed in the document processor. • When mixing the original sizes as using the following combination: A4-R, B5-R, and Folio, make sure to set "Auto Detect Original Size"...
Page 268: Original Orientation
Using Various Functions > Functions Original Orientation Org./Paper/ Org./Sending Functions Functions Custom Copy Send Memory Finishing Data Format Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. •...
Page 269: Fold
Using Various Functions > Functions Fold Org./Paper/ Functions Functions Custom Copy Memory Finishing Folds the finished documents. Select the fold method. The following folding options and orientations are available. Original orientation Orientation: Landscape Orientation: Portrait Item Bi-Fold Saddle Stitch Tri-Fold Inside R to L/B to T L to R/T to B...
Page 270: Collate/Offset
Using Various Functions > Functions Collate/Offset Org./Paper/ Functions Functions Custom Copy Memory Finishing Offsets the output by page or set. Item Image Description Collate Scans multiple originals and delivers complete sets of copies as required according to page number. Offset Without Document Finisher (Option) When offsetting is used, printed copies are produced after rotating each set (or page*) by 90 degrees.
Page 271: Staple/Punch
Using Various Functions > Functions Staple/Punch Org./Paper/ Functions Functions Custom Copy Memory Finishing Staple Staples the finished documents. The staple position can be selected. Item Value Description Staple Top Left Select the staple position. For details on original orientation and staple position, refer to Original Orientation and Staple Top Right Position on page...
Page 272 Using Various Functions > Functions Mixed Size Stapling Even with mixed paper sizes, if the sizes have the same width or same length as shown in the combinations below, the output can be stapled. Up to 30 sheets can be stapled. •...
Page 273 Using Various Functions > Functions Original Orientation and Punch Hole Position Image Original orientation Original Print results Glass platen Document processor NOTE The inch model provides two-hole and three-hole punching. The metric model provides two-hole and four-hole punching. 6-21...
Page 274: Paper Output
Using Various Functions > Functions Paper Output Org./Paper/ Functions Functions Custom Copy Memory Finishing Set paper output to document finisher or job separator tray. Item Description Inner Tray Inner tray of the machine (where copies are stored) Finisher Left Tray, Finisher Top Tray Tray of the optional 1,000-sheet finisher Tray A, Tray B, Tray C Trays A to C in the optional 4,000-sheet finisher...
Page 275: Original Image
Using Various Functions > Functions Original Image Color/ Color/ Functions Color/ Functions Color/ Custom Copy Send Memory Image Quality Image Quality Image Quality Image Quality Select original image type for best results. Copying/Printing Item Value Description *1 *2 Text+Photo Printer Output Best for mixed text and photo documents printed on this machine originally.
Page 276: Ecoprint
Using Various Functions > Functions EcoPrint Color/ Functions Functions Custom Copy Memory Image Quality EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not required. Adjustment can be made in 5 levels. Item Value Description...
Page 277 Using Various Functions > Functions Printing Item Description Auto Color (Color/Gray)* The color of the stored document is automatically detected. A color document is printed in full color, and a black & white document is printed in grayscale. Auto Color (Color/B & W)* The color of the stored document is automatically detected.
Page 278: Color Balance
Using Various Functions > Functions Color Balance Color/ Functions Custom Copy Image Quality Adjust the strength of cyan, magenta, yellow, and black. Adjustment can be made in 11 levels. Example: Less Magenta Original More Magenta Item Value Description Cyan -5 to 5 Press [ ] or [ ] on each side of the color (Cyan, Magenta, Yellow, Black) to adjust each color.
Page 279: Hue Adjustment
Using Various Functions > Functions Hue Adjustment Color/ Functions Custom Copy Image Quality Adjust the color (hue) of images. Make adjustments such as adjusting red to a strong yellow-red or yellow to a strong green-yellow to make more creative copies. Original When adjusting yellow to When adjusting yellowish-red...
Page 280: One-Touch Image Adjust
Using Various Functions > Functions One-touch Image Adjust Color/ Functions Custom Copy Image Quality Adjust images as desired to more [Vivid] or more [Muted] images. NOTE This feature can be used with full color and auto color. The following settings can be set. After selecting [Portrait Photo], [Landscape Photo (Blue)] or [Landscape Photo (Green)], press [Color Shade], select from the 3 colors, and press [OK].
Page 281 Using Various Functions > Functions Item Before After Description [Vivid] Increases saturation for a more vivid effect. [Muted] Reduces saturation for a calmer effect. [Sharp] Increases contrast for a more pronounced image. [Smooth] Reduces contrast for a softer image. [Light] Makes overall color lighter and less vivid for a bright and light feel.
Page 282: Sharpness
Using Various Functions > Functions Sharpness Color/ Color/ Functions Color/ Functions Custom Copy Send Memory Image Quality Image Quality Image Quality Adjusts the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward "Sharpen".
Page 283: Saturation
Using Various Functions > Functions Saturation Color/ Functions Custom Copy Image Quality The color saturation of the image can be adjusted in 7 levels. Press [-3] to [+3] (Grayish - Vivid) to adjust the saturation. Grayish Original Vivid Results in paler color. Results in more vivid color.
Page 284: Zoom
Using Various Functions > Functions Zoom Layout/Edit Advanced Functions Functions Custom Copy Send Memory Setup Adjust the zoom to reduce or enlarge the image. Copying The following zoom options are available. Auto A3: 141% A5: 70% Adjusts the image to match the paper size. Standard Zoom Reduces or enlarges at preset magnifications.
Page 285: Zoom Entry
Using Various Functions > Functions Zoom Entry Manually reduces or enlarges the original image in 1% increments between 25% and 400%. XY Zoom Select vertical and horizontal magnifications individually. Magnifications can be set in 1% increments between 25% and 400%. 6-33...
Page 286 Using Various Functions > Functions Item Value Description Standard Zoom Metric Select a preset ratio. [# Keys] 25 to 400% (in 1% increments) Press [Auto] to use Auto Zoom. 100%, Auto, 400% Max., Press [+] or [-] to change the displayed 200% A5>>A3, magnification as desired.
Page 287 Using Various Functions > Functions Printing/Sending/Storing Item Description 100% Reproduces the original size. Auto Reduces or enlarges original to printing/sending/storing size. NOTE • To reduce or enlarge the image, select the paper size, sending size, or storing size. Paper Selection (page 6-13) Sending Size (page 6-65) Storing Size (page 6-72) •...
Page 288: Combine
Using Various Functions > Functions Combine Layout/Edit Functions Custom Copy Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages. The following types of the boundary lines are available. None Solid Line Dotted Line...
Page 289: Layout Image
Using Various Functions > Functions Layout image Item Image 2 in 1 L to R/T to B R to L/B to T 4 in 1 Right then Down Left then Down Down then Right Down then Left NOTE The paper sizes supported in Combine mode are A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 x 340 mm, Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, 8K, 16K-R and 16K.
Page 290: Margin/Centering, Margin, Centering
Using Various Functions > Functions Margin/Centering, Margin, Centering Layout/Edit Advanced Functions Functions Custom Copy Send Memory Setup Copying/Printing Add margins (white space). In addition, you can set the margin width and the back page margin. Centering: Centers the original image on the paper when copying onto paper different from the original size. NOTE The default setting for margin width can be changed.
Page 291: Border Erase
Using Various Functions > Functions Sending/Storing When you have sent/stored the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the Centering function, the image is placed with a margin equally created for all edges.
Page 292 Using Various Functions > Functions Item Value Description Border Erase Border Metric: 0 mm to 50 mm Set the border erase width.* Sheet (in 1 mm increments) Set the value by pressing [+] or [-]. Press [# Keys] to use the numeric keys for Inch: 0.00 to 2.00"...
Page 293: Booklet
Using Various Functions > Functions Booklet Layout/Edit Functions Custom Copy The Booklet option allows you to copy sheet originals and produce booklets such as small brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center. You can print the cover page onto colored paper or thick paper.
Page 294 Using Various Functions > Functions Item Value Description 1-sided>> Finishing Binding Left, Select the binding orientation of copies. Booklet Binding Right, Binding Top Cover Cover: Not Print, Front Only, Select whether to add the cover. Select the Back Only, Duplex printing method for the cover to be inserted.
Page 295 Using Various Functions > Functions Item Value Description Book>>Booklet Original Binding Left, Select the binding direction of originals. Binding Right Finishing Binding Left, Select the binding orientation of copies. Binding Right Cover Off, Cover Select whether to add the cover. Press [Cover] to select [Cover], and press [OK].
Page 296: Duplex
Using Various Functions > Functions Duplex Layout/Edit Functions Functions Custom Copy Memory Produces two-sided copies. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals.
Page 297 Using Various Functions > Functions Book to One-sided Produces a 1-sided copy of a 2-sided or open book original. The following binding options are available. Binding Left: Originals with facing pages are copied from left to right. Binding Right: Originals with facing pages are copied from right to left. Original Copy NOTE...
Page 298 Using Various Functions > Functions Copying Prints 1-sided or open book originals to 2-sided, or 2-sided or open book originals to 1-sided. Select the binding orientation for original and finished documents. Item Value Description ― 1-sided>>1-sided Disables the function. 1-sided>>2-sided Finishing Binding Left/Right, Binding Top Select the binding orientation of copies.
Page 299: Cover
Using Various Functions > Functions Cover Layout/Edit Functions Custom Copy Adds a cover to the finished copies. You can print the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Paper for the cover is supplied from the multi purpose tray.
Page 300: Form Overlay
Using Various Functions > Functions Form Overlay Layout/Edit Functions Custom Copy Prints the original document overlaid with a form or image. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already registered in the Job Box. Place the original for the form on top of the other originals.
Page 301 Using Various Functions > Functions Page # Layout/Edit Functions Custom Copy Adds page numbers to the finished documents. The available formats for numbering are [-1-], [P.1] and [1/n]. The format [1/n] prints the total number of pages in the place of "n". Original [-1-] [P.1]...
Page 302 Using Various Functions > Functions Item Value Description -1-, P.1, 1/n Position Top Left, Top Middle, Select the print position of page number. Top Right, Bottom Left, Press [Detail] to set the stamp position using numeric values, Bottom Middle, and to set the stamp position ([Same as Front Page], [Mirror Bottom Right, Detail Front Page]) when a stamp is placed on the back side of the paper in duplex printing.
Page 303: Memo Page
Using Various Functions > Functions Memo Page Layout/Edit Copy Delivers copies with a space for adding notes. You can also print two originals onto the same sheet with a space or add lines to indicate page boundaries. Press [Layout A] or [Layout B] and select the page layout from "Layout". NOTE The paper sizes supported in Memo mode are A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 216 x 340 mm, Letter, Letter-R, Statement-R, Folio, 8K, 16K and 16K-R.
Page 304: Poster
Using Various Functions > Functions Poster Layout/Edit Copy To use this device to make copies larger than the maximum paper size, use Poster mode to separate and copy an enlarged image onto multiple pages. The completed copies have overlapping areas. A single large page can be created by pasting those areas together. Original Copy Choose one of the following 3 enlargement settings:...
Page 305: Image Repeat
Using Various Functions > Functions Image Repeat Layout/Edit Copy Tiles the 1 copied sheet with an original image. You can also specify the area of the original to repeat. Item Value Description Zoom Priority 25 to 400% (in 1% increments) Set the default screen.
Page 306: Text Stamp
Using Various Functions > Functions Text Stamp Layout/Edit Advanced Functions Functions Custom Copy Send Memory Setup You can add a text stamp on the documents. NOTE This cannot be set when Text Stamp is set in the system settings. For details, refer to Print Job Status on page 8-21.
Page 307 Using Various Functions > Functions Sending/Storing Item Value Description Stamp Keyboard, Template 1 to 8 Press [Keyboard] and enter the text string to be printed, or select a text stamp from the displayed templates. NOTE Templates that have been set will appear. For details on registering templates, refer to Text (Text Stamp) on page...
Page 308: Bates Stamp
Using Various Functions > Functions Bates Stamp Layout/Edit Advanced Functions Functions Custom Copy Send Memory Setup You can add a bates stamp on the documents. NOTE This cannot be set when Text Stamp is set in the system settings. For details, refer to Print Job Status on page 8-21.
Page 309 Using Various Functions > Functions Sending/Storing Item Value Description Stamp Date, User Name, Serial Number, Set the stamp to be printed. Numbering, Text 1, Text 2 When [Text 1] or [Text 2] is selected, press [Change] below and enter the text string. If you selected [Date], press [Date Format] and select [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD] to set the date format.
Page 310: Continuous Scan
Using Various Functions > Functions Continuous Scan Advanced Advanced Functions Functions Custom Copy Send Memory Setup Setup Scans a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Finish Scan]. Select [On] to use continuous scanning.
Page 311: Auto Image Rotation
Using Various Functions > Functions Auto Image Rotation Advanced Copy Setup Automatically rotates the image 90 degrees when the sizes of the original and the loaded paper matches but the orientations are different. (Value: [Off] / [On]) NOTE • You can select whether to rotate the image automatically in the default settings. For details, refer to Auto Image Rotation (Copy) on page 8-18.
Page 312: Job Finish Notice
Using Various Functions > Functions Job Finish Notice Advanced Advanced Functions Functions Custom Copy Send Memory Setup Setup Sends E-mail notice when a job is complete. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.
Page 313: Priority Override
Using Various Functions > Functions Priority Override Advanced Functions Functions Custom Copy Memory Setup Suspends the current job and gives a new job top priority. The suspended job resumes after the other job is finished. (Value: [Off] / [On]) NOTE This function is not available if current job was an override.
Page 314: Ohp Backing Sheet
Using Various Functions > Functions OHP Backing Sheet When two or three OHP transparencies are stacked on top of each other, static electricity may make them difficult to handle. When using OHP Backing Sheet, a paper sheet is automatically inserted between each transparency, making them easier to handle.
Page 315: Dp Read Action
Using Various Functions > Functions DP Read Action Advanced Copy Setup When the document processor is used, select the scanning operation for the document processor. Item Description Speed Priority Gives priority to scanning speed. Quality Priority Gives priority to image quality at a slightly slower scan speed. NOTE •...
Page 316: 2-Sided/Book Original
Using Various Functions > Functions 2-sided/Book Original Org./Sending Functions Functions Custom Send Memory Data Format Select the type and orientation of the binding based on the original. Item Value Description 1-sided ― "2-sided/Book Original" is not set. 2-sided Binding Binding Left/Right, Select the binding orientation of originals.
Page 317: Sending Size
Using Various Functions > Functions Sending Size Org./Sending Functions Custom Send Data Format Select size of image to be sent. Press [Standard Sizes 1], [Standard Sizes 2], or [Others] to select the sending size. Item Value Description Standard Sizes 1 Metric models: Same as Original Size, A3, A4, A5, A6, Select from Same as Original Size or B4, B5, B6, Folio, 216 ×...
Page 318: File Format
Using Various Functions > Functions File Format Org./Sending Functions Functions Custom Send Memory Data Format Specify the image file format. Image quality level can also be adjusted. Select the file format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF]. When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality.
Page 319 Using Various Functions > Functions OCR Text Recognition (Option) When PDF or high compression PDF is selected for the file format, you can create Searchable PDF file by running OCR on the scanned document. Press [OCR Text Recognition], and then [On], select the language of the document, and press [OK]. Item Description Do not create Searchable PDF file.
Page 320: Pdf Encryption Functions
Using Various Functions > Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. Select [PDF] or [HighComp.PDF] in [File Format], and press [Encryption]. Items that can be set vary depending on the setting selected in "Compatibility".
Page 321: File Separation
Using Various Functions > Functions File Separation Org./Sending Functions Functions Custom Send Memory Data Format Creates several files by dividing scanned original data page by page, and sends the files. (Value: [Off] / [Each Page]) Press [Each Page] to set File Separation. NOTE A three-digit serial number such as "abc_001.pdf, abc_002.pdf..."...
Page 322: Send And Print
Using Various Functions > Functions Send and Print Advanced Send Setup Prints a copy of the document being sent. (Value: [Off] / [On]) Send Send and Print Send and Store Advanced Send Setup Stores a copy of the document being sent in a Custom Box. (Value: [Off] / [On]) NOTE When [On] is selected, select the Custom Box in which the copy is to be stored.
Page 323: Ftp Encrypted Tx
NOTE You can only change the settings by logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 324: Storing Size
Using Various Functions > Functions Storing Size Functions Functions Custom Memory Select size of image to be stored. Press [Standard Sizes 1], [Standard Sizes 2], or [Others] to select the storing size. Item Value Description Standard Sizes 1 Metric models: Same as Original Size, A3, A4, A5, A6, Select from Same as Original Size or B4, B5, B6, Folio, 216 ×...
Page 325: Jpeg/Tiff Print
Using Various Functions > Functions JPEG/TIFF Print Functions Memory Select the image size when printing JPEG or TIFF files. Select [Fit to Paper Size], [Image Resolution] or [Fit to Print Resolution]. Item Description Fit to Paper Size Fits the image size to the selected paper size. Image Resolution Prints at resolution of the actual image.
Page 326: Functions Available In The Home Screen
Using Various Functions > Functions Available in the Home Screen Functions Available in the Home Screen Send to Me (E-mail) When user login is enabled, the document is sent to the E-mail address of the logged in user. NOTE • To use this function, the function icon must be displayed in the home screen. Editing the Home Screen (page 3-5) •...
Page 327: Status/Job Cancel
Status/Job Cancel This chapter explains the following topics: Checking Job Status ............................7-2 Details of the Status Screens ........................7-4 Checking Detailed Information of Jobs ....................7-9 Checking Job History ............................7-11 Checking the Detailed Information of Histories ..................7-13 Sending the Log History ........................
Page 328: Checking Job Status
Status/Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.
Page 329: Displaying Status Screens
Status/Job Cancel > Checking Job Status Displaying Status Screens Display the screen. Press the [Status/Job Cancel] key. Press the tab of the job you want to check. To check the scheduled transmission job, press [Sending Jobs] and then [Scheduled Job]. Status Scheduled Job Status...
Page 330: Details Of The Status Screens
Status/Job Cancel > Checking Job Status Details of the Status Screens NOTE You can show the job statuses of all users, or only the statuses of your own jobs. For details, refer to Display Status/ Log on page 8-25. This setting can also be changed from Embedded Web Server RX. For details, refer to the Embedded Web Server RX User Guide.
Page 331 Status/Job Cancel > Checking Job Status Item Description [Pause All Print Pauses all the printing jobs. By pressing this key again, the printing Jobs] jobs will be resumed. [Cancel] Select the job you want to cancel from the list, and press this key. [Priority Override] Select the job to be overridden, and press this key.
Page 332: Send Job Status Screen
Status/Job Cancel > Checking Job Status Send Job Status screen Status Status Scheduled Job Job Type Job No. Accepted Time Type Job Name User Name Status 14:47 abc@def.com InProcess Cancel Priority Detail Override Device/ Paper/ Printing Jobs Sending Jobs Storing Jobs Close Communicate Supplies...
Page 333: Store Job Status Screen
Status/Job Cancel > Checking Job Status Store Job Status screen Status Status Job Type Job No. Accepted Time Type Job Name User Name Status 14:47 doc20070225144758 InProcess Cancel Detail Device/ Paper/ Printing Jobs Sending Jobs Storing Jobs Close Communicate Supplies Item Description Job No.
Page 334: Scheduled Job Status Screen
Status/Job Cancel > Checking Job Status Scheduled Job Status Screen Status Status Scheduled Job Job No. Accepted Time Type Destination User Name Start Time 0007 9:30 A OFFICE 12:00 Detail Cancel Start Now Device/ Close Communicate Item Description Job No. Acceptance No.
Page 335: Checking Detailed Information Of Jobs
Status/Job Cancel > Checking Job Status Checking Detailed Information of Jobs Check the detailed information of each job. NOTE This is displayed when user login administration is enabled and the user has logged in as administrator. Display the screen. Referring to Details of the Status Screens on page 7-4, display the screen.
Page 336 Status/Job Cancel > Checking Job Status Detail Job No.: 000081 Job Type Type Destination Status Sending doc20070404131415 User01 Waiting Close "Status/Destination" is displayed when address is selected. Press [Detail] to display the list. Press ] or [ ], select a destination and press [Detail]. Information on the selected job is displayed for checking.
Page 337: Checking Job History
Status/Job Cancel > Checking Job History Checking Job History Check the history of completed jobs. NOTE Job history is also available by Embedded Web Server RX or NETWORK PRINT MONITOR from the computer. You can show the job log of all users, or only your own job log. For details, refer to Display Status/Log on page 8-25.
Page 338: Displaying Job History Screen
If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 339: Checking The Detailed Information Of Histories
Status/Job Cancel > Checking Job History Checking the Detailed Information of Histories Check the detailed information of each history. Display the screen. Referring to Displaying Job History Screen on page 7-12, display the screen. Check the information. Select the job to check details from the list, and press [Detail]. Detailed information of the selected job is displayed.
Page 340: Pause And Resumption Of Jobs
Status/Job Cancel > Pause and Resumption of Jobs Pause and Resumption of Jobs Pause/resume all printing jobs in printing/waiting. Display the screen. Press the [Status/Job Cancel] key. Press [Pause All Print Jobs] on the printing jobs status screen. Printing is paused. Status Status Job Type...
Page 341: Priority Override For Waiting Jobs
Status/Job Cancel > Priority Override for Waiting Jobs Priority Override for Waiting Jobs Priority Override function suspends the current job and prints the job in waiting first. Display the screen. Press the [Status/Job Cancel] key. Press [Printing Jobs]. Select the job to be given priority, and press [Priority Override]. Status Status Job Type...
Page 342: Reordering Print Jobs
Status/Job Cancel > Reordering Print Jobs Reordering Print Jobs This function allows you to select a queued print job and raise its output priority. Display the screen. Press the [Status/Job Cancel] key. Press [Printing Jobs]. Select the job to be assigned a higher priority and press [Move Up].
Page 343: Device/Communication
Status/Job Cancel > Device/Communication Device/Communication Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Display the screen. Press the [Status/Job Cancel] key. Press [Device/Communicate]. Status Scanner Hard Disk Ready.
Page 344: Removing The Usb Memory
Status/Job Cancel > Device/Communication "FAX Port 1", "FAX Port 2" • The information such as sending/receiving and dialing is displayed. • Press [Line Off] to cancel a fax in sending/receiving. For details, refer to Canceling FAX Communication on page 7-19. •...
Page 345: Canceling Fax Communication
Status/Job Cancel > Device/Communication Canceling FAX Communication Cancel fax communication. Display the screen. Press the [Status/Job Cancel] key. Press the [Device/Communicate] tab. Press [Line Off] in "FAX Port 1" or "FAX Port 2". Status Scanner Hard Disk Ready. Overwriting... Printer Ready.
Page 346: Checking The Remaining Amount Of Toner And Paper (Paper/Supplies)
Status/Job Cancel > Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Check the remaining amount of toner, paper, and staples on the touch panel. Display the screen. Press the [Status/Job Cancel] key.
Page 347: Setup And Registration (System Menu)
Setup and Registration (System Menu) This chapter explains the following topics: System Menu ..............................8-2 Operation Method ............................ 8-2 System Menu Settings ..........................8-4 Cassette/MP Tray Settings ........................8-7 Common Settings ............................ 8-9 Home ..............................8-28 Copy ..............................8-28 Send ..............................8-29 Document Box/Removable Memory ......................
Page 348: System Menu
Setup and Registration (System Menu) > System Menu System Menu Configure settings related to overall machine operation. Operation Method System Menu is operated as follows: Display the screen. Press the [System Menu] key. Select a function. System Menu Quick Setup Wizard Cassette/MP Tray Settings Common Settings Home...
Page 349 In order to change settings that require administer privileges, you must log in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 350: System Menu Settings
Setup and Registration (System Menu) > System Menu System Menu Settings This section explains the functions that can be configured in System Menu. To configure the settings, select the item in System Menu and press the setting item. For details on each function, see the table below. Reference Item Description...
Page 351 Setup and Registration (System Menu) > System Menu Reference Item Description Page Home Configure settings for Home screen. page 3-4 Copy Configure settings for copying functions. page 8-28 Send Configure settings for sending functions. page 8-29 Document Box/Removable Memory Configure settings related to the Custom Box, Job Box, FAX Box, and page 8-34 Polling Box.
Page 352 Setup and Registration (System Menu) > System Menu Reference Item Description Page Edit Destination Configure settings for Address Book and One Touch Key. For details on page 8-53 Address Book, refer to Registering Destinations in the Address Book on page 3-45, and for details on One Touch Key, refer to Adding a Destination on One Touch Key (One Touch Key) on page...
Page 353: Cassette/Mp Tray Settings
Rough: "Heavy 5" Preprinted: "Heavy 5" Letterhead: "Heavy 5" Thick: "Heavy 5" Custom 1 to 8: "Heavy 5" or "Extra Heavy" On the 3005ci and 3505ci, the above paper types also cannot be selected when Heavy4 is set.
Page 354: Mp Tray Setting
Setup and Registration (System Menu) > System Menu MP Tray Setting Cassette/MP Tray Settings To fix the type of paper to be used in the multi purpose tray, specify the paper size. Item Description Paper Size Auto Paper size is automatically detected and selected. Value: Metric, Inch Standard Sizes 1 Available options are as follows:...
Page 355: Common Settings
Setup and Registration (System Menu) > System Menu Common Settings Configure overall machine operation. Language Common Settings Item Description Language Select the language displayed on the touch panel. Default Screen Common Settings Item Description Default screen Select the screen appearing right after start-up (default screen). Value: Home, Copy, Send, FAX* , Status, Custom Box, Job Box, Removable Memory, FAX Box*...
Page 356: Keyboard Layout
Setup and Registration (System Menu) > System Menu Keyboard Layout Item Description Keyboard Layout Set the layout of the keyboard. Value: QWERTY, QWERTZ, AZERTY Original/Paper Settings Common Settings Item Description Custom Original Size Set up frequently-used custom original size. To register a custom paper size, press [On] and enter the desired size. The custom size options are displayed on the screen to select original size.
Page 357 Setup and Registration (System Menu) > System Menu Item Description Default Paper Source Select paper cassette for default setting. Value: Cassette 1 to 7, Multi Purpose Tray NOTE [Cassette 3] to [Cassette 7] are displayed when the following options are installed. [Cassette 3]: When a paper feeder (500-sheet x 2) or large capacity paper feeder (1,500- sheet x 2) is installed [Cassette 4]: When a paper feeder (500-sheet x 2) or large capacity paper feeder (1,500-...
Page 358 Setup and Registration (System Menu) > System Menu Item Description Paper Source for Cover Select the paper source in which the cover paper used for the Cover function is placed.* Value: Cassette 1 to 7, Multi Purpose Tray NOTE [Cassette 3] to [Cassette 7] are displayed when the following options are installed. [Cassette 3]: When a paper feeder (500-sheet x 2) or large capacity paper feeder (1,500- sheet x 2) is installed [Cassette 4]: When a paper feeder (500-sheet x 2) or large capacity paper feeder (1,500-...
Page 359 *1 The maximum number of sheets that can be stapled varies depending on the paper weight. For details, see 1,000-sheet Finisher (Option) on page 11-30 4,000-sheet Finisher (Option) on page 11-31. *2 The media type cannot be selected for the cassettes. *3 On the 3005ci and 3505ci, the paper type cannot be selected for the cassette. 8-13...
Page 360: Error Handling
Setup and Registration (System Menu) > System Menu For Custom 1-8, settings for duplex printing and media type name can be changed. Item Description Duplex Print Prohibit Duplex printing not allowed. Permit Duplex printing allowed. Name Change names for Custom 1-8. Names should be not more than 16 characters. Selecting media type at multi purpose tray, the name after change will be displayed.
Page 361 Setup and Registration (System Menu) > System Menu Item Description Punch Waste Full Error Set what to do when the punch waste box becomes full during printing. Value Ignore: Printing continues without punching. Display Error: Message to cancel printing is displayed. NOTE Requires the optional 1,000-sheet finisher or 4,000-sheet finisher.
Page 362: Orientation Confirmation
Setup and Registration (System Menu) > System Menu Paper Output Common Settings If you want to enable the changed defaults immediately, move to the function screen and press the [Reset] key. Item Description Paper Output Select the output tray respectively for copy jobs, print jobs from Document Box, computers, and FAX RX data.
Page 363: Function Defaults
Setup and Registration (System Menu) > System Menu Function Defaults Common Settings If you want to enable the changed defaults immediately, move to the function screen and press the [Reset] key. Item Description Original Orientation Set the original orientation defaults. Value: Top Edge on Top, Top Edge on Left Original Image (Copy) Set the default original document type for copying.
Page 364 Setup and Registration (System Menu) > System Menu Item Description Border Erase to Back Page Select the Border Erase Method for Back Page of a sheet. Value: Same as Front Page, Do Not Erase Margin Default Set the default margin. Value Metric Left/Right:...
Page 365 Setup and Registration (System Menu) > System Menu Item Description E-mail Subject/Body Set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail. Three body messages can be registered, and the initial template can be used to choose which body message is used.
Page 366: Usb Keyboard Type
Setup and Registration (System Menu) > System Menu Item Description Repeat Copy Select the Repeat Copy default. Value: Off, On NOTE This function will not be displayed when the optional Data Security Kit is installed. This function will not be displayed when Repeat Copy Job Retention is set to 0. Skip Blank Page Select the default Skip Blank Page settings.
Page 367 Setup and Registration (System Menu) > System Menu Item Description Print Job Status Configure settings for stamps when a document is printed. After configuring the setting, return to the Copying Functions or Custom Box (Printing a Document) screen from System Menu, and press the [Reset] key. Text Stamp Select whether to print a text stamp on all printing jobs.
Page 368 Setup and Registration (System Menu) > System Menu Item Description Sending Jobs Configure stamp settings for sending documents. After configuring the setting, return to the Sending Functions or Custom Box (Sending Documents) screen from System Menu, and press the [Reset] key. Text Stamp Select whether to print a text stamp on all sending jobs.
Page 369 Setup and Registration (System Menu) > System Menu Item Description Storing Jobs Configure stamp settings for storing documents in removable memory. After configuring the setting, return to the Custom Box (Storing Documents) screen from System Menu, and press the [Reset] key. Text Stamp Select whether to print a text stamp on all storing jobs.
Page 370: Offset Documents By Job
Setup and Registration (System Menu) > System Menu Manual Staple Common Settings NOTE Only displayed when the optional 4,000-sheet finisher is installed. Item Description Manual Staple Select whether to use Manual Staple. Value: Off, On NOTE If you selected [On], set the time until manual stapling mode is automatically cancelled. The setting range is 5 to 60 seconds (in 5-second increments).
Page 371: Low Toner Alert Level
Setup and Registration (System Menu) > System Menu Low Toner Alert Level Common Settings Item Description Low Toner Alert Level Set the amount of remaining toner to alert low toner. Value: Off, On NOTE Selecting [Off] alerts you low toner when the amount of remaining toner becomes 5%. If [On] is selected, set the amount of remaining toner to alert.
Page 372: Customize Status Display
Setup and Registration (System Menu) > System Menu Customize Status Display Common Settings Item Description Customize Status Display Set the items that appear in the status screens for printing jobs, sending jobs, and storing jobs. Printing Jobs Value: Column 1 Job Name, User Name, Print Pages x Copies, Total Printed Pages, Color/Black &...
Page 373: Message Board Settings
Setup and Registration (System Menu) > System Menu Message Board Settings Common Settings Item Description Message Board Select whether to use the Message Board. Value: Off, On Message List Configure settings for the registered message board. Add a new message board. Device to Show Select where to show the message.
Page 374: Home
Setup and Registration (System Menu) > System Menu Home Home Configure settings for Home screen. Editing the Home Screen (page 3-5) Copy Copy Configure settings for copying functions. Item Description Paper Selection Set the default paper selection. Value: Auto, Default Paper Source Auto Image Rotation Action Set whether the image is rotated when the orientation of the document to be printed is different from the orientation of the paper.
Page 375: Send
Setup and Registration (System Menu) > System Menu Item Description Reserve Next Priority Specify whether the default screen appears when a subsequent copy job is reserved while printing is in progress. To have the default screen appear, select [On]. Value: Off, On Quick Setup Registration Select the functions to be registered for Quick Setup.
Page 376 Setup and Registration (System Menu) > System Menu Item Description Send and Forward Select whether to forward the original to another destination when sending images. Forward Select whether to forward the original. Value: Off, On NOTE When selecting [On], select rules to forward from [E-mail], [Folder(SMB)], [Folder(FTP)], [FAX] , [i-FAX(Via server-On)] , and [i-FAX(Via server-Off)]...
Page 377: File Format For Send And Forward
Setup and Registration (System Menu) > System Menu File format for Send and Forward Send Send and Forward Select the file format for forwarded original. The table below lists the file formats and their details. File format Adjustable range of image quality Color setting 1 Low Quality (High Comp.) to Auto Color (Color/Grayscale), Auto Color (Color/Black and...
Page 378 Setup and Registration (System Menu) > System Menu PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. Items that can be set vary depending on the setting selected in "Compatibility".
Page 379 Setup and Registration (System Menu) > System Menu When [Acrobat 5.0 or later] is selected Send Send and Forward PDF/High Comp. PDF Item Value Description Password to Open Document Off, On Enter the password to open the PDF file. Press [Password], enter a password (up to 256 characters) and then press [OK].
Page 380: Document Box/Removable Memory
Setup and Registration (System Menu) > System Menu Document Box/Removable Memory Document Box/Removable Memory Item Description Custom Box Configure settings for Custom Box. Add/Edit Box For details, refer to Using a Custom Box on page 5-54. Default Setting Auto File Deletion Time Set the time to automatically delete stored documents.
Page 381: Fax
Setup and Registration (System Menu) > System Menu Configure settings for FAX. For details, refer to the FAX Operation Guide. Printer Printer When printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. Item Description Emulation...
Page 382 Setup and Registration (System Menu) > System Menu Item Description Override A4/Letter Select whether to treat A4 size and Letter, which are similar in size, as the same size when printing. Value Off: A4 and Letter are not regarded as the same in size. On: A4 and Letter are regarded as the same in size.
Page 383: Report
Setup and Registration (System Menu) > System Menu Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. NOTE The Firey reports are available from the Fiery screen. Print Report Report Item Description...
Page 384: Result Report Settings
Setup and Registration (System Menu) > System Menu Item Description Service Status Prints the service status. More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose. Optional Network Status Prints the optional network status, allowing you to check the information including optional network interface firmware version, network address and protocol.
Page 385: Sending Log History
Setup and Registration (System Menu) > System Menu Sending Log History Report Item Description Auto Sending This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged. Value: Off, On NOTE If [On] is selected, specify the number of job histories.
Page 386: Login History Settings
If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 387: Device Log History Settings
If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 388: Secure Comm. Error Log
If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 389: System/Network
Setup and Registration (System Menu) > System Menu System/Network Configure machine system settings. Network System/Network Configure network settings. Host Name Item Description Host Name Check the host name of the machine. Host name can be changed from Embedded Web Server Changing Host Name (page 2-36) TCP/IP Setting Item...
Page 390 Setup and Registration (System Menu) > System Menu Item Description IPv6 Set up TCP/IP (IPv6) to connect to the network. This setting is available when [TCP/IP] is [On]. IPv6 Select whether to use IPv6. Value: Off, On NOTE Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network. RA (Stateless) Select whether to use RA (Stateless).
Page 391: Protocol Settings
Setup and Registration (System Menu) > System Menu Protocol Settings Item Description SMTP (E-mail TX) Select whether to send E-mail using SMTP. Value: Off, On POP3 (E-mail RX) Select whether to receive E-mail using POP3. Value: Off, On FTP Client (Transmission) Select whether to send documents using FTP.
Page 392: Lan Interface
Setup and Registration (System Menu) > System Menu Item Description HTTP Select whether to communicate using HTTP. Value: Off, On *1, *2 HTTPS Select whether to communicate using HTTPS. Value: Off, On LDAP Select whether to use LDAP. Value: Off, On SNMPv1/v2c Select whether to communicate using SNMP.
Page 393: Optional Network
Setup and Registration (System Menu) > System Menu Proxy Item Description Proxy Set the proxy for connection to the Internet from an application. Value: Off, On Use the Same Proxy Set whether the same proxy server is used for all protocols. To use the same proxy server, Server for All Protocols select the [Use the Same Proxy Server for All Protocols] checkbox.
Page 394 Setup and Registration (System Menu) > System Menu Wireless Network NOTE This function is displayed when the optional Wireless Interface Kit is installed. Item Description Connection Status When the optional Wireless Interface Kit is installed, you can check the wireless LAN status. Quick Setup Wizard If the machine will connect to an access point that supports the automatic wireless network setup, connection settings can be configured by Quick Setup.
Page 395: Security Level
Setup and Registration (System Menu) > System Menu Network Interface (Send) System/Network NOTE This function is displayed when the optional Network Interface Kit is installed. Item Description Network Interface (Send) Specify the network interface card to be used for send function and connecting to external address book.
Page 396: Interface Block Setting
Setup and Registration (System Menu) > System Menu Interface Block Setting System/Network This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces. Item Description USB Host This locks and protects the USB port (A1) or USB port (A2) (USB host). Value: Unblock, Block USB Device This locks and protects the USB interface connector (B1) (USB Device).*...
Page 397: Document Guard
Setup and Registration (System Menu) > System Menu Information erased Category Data erased Devices/jobs • Job settings configured by users • Network settings • Image data saved in Document Box, etc. • Data registered in One Touch keys • Job histories •...
Page 398: System/Network
Setup and Registration (System Menu) > System Menu Limitations System/Network Operation after guard pattern is detected Item Description All functions A message indicating that a confidential document was detected is displayed. Scanning of the remaining document pages stops. Copying function Printed blank from the point where the guard pattern is detected.
Page 399: Edit Destination
Setup and Registration (System Menu) > System Menu Edit Destination Address Book Edit Destination Configure settings for address book. Adding a Destination (Address Book) (page 3-45) One Touch Key Edit Destination Configure settings for One Touch Key. Adding a Destination on One Touch Key (One Touch Key) (page 3-53) Print list Edit Destination For details, refer to the FAX Operation Guide.
Page 400: User Property
Low Power Timer Set amount of time before entering the Low Power mode. Value: For Europe 3005ci: 1 to 60 minutes (1 minute increments) 3505ci/4505ci/5505ci: 1 to 120 minutes (1 minute increments) Except for Europe 1 to 240 minutes (1 minute increments)
Page 401 Setup and Registration (System Menu) > System Menu Item Description Panel Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset. Value: 5 to 495 seconds (in 5 second increments) NOTE This function is displayed when [Device Log History] is set to [On].
Page 402 Setup and Registration (System Menu) > System Menu Item Description Sleep Level (models except for Select the sleep level. Europe) Set the Energy Saver mode to reduce power consumption even more than normal Sleep mode. Value: Quick Recovery, Energy Saver NOTE This function will not be displayed when the optional Network Interface Kit or Fiery controller is installed.
Page 403: Adjustment/Maintenance
Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker) Drum Refresh Remove image blur and white dots from the image. It takes 331 seconds on 3005ci, 282 seconds on 3505ci, 218 seconds on 4505ci, and 146 seconds on 5505ci (82.4 °F (28 °C), 70%).
Page 404 Setup and Registration (System Menu) > System Menu Item Description Auto Color Correction This setting allows you to adjust the detection level used by the machine to determine whether the original is color or black and white in Auto Color Selection Mode. Setting a lower value will result in more originals being identified as color, while a larger value will tend to increase the number of originals being identified as black and white.
Page 405 Setup and Registration (System Menu) > System Menu Item Description Correct Paper Curl Some paper types and paper stored in certain conditions may curl. This feature can be used to correct paper curling. Value: Auto, Reduce Downcurl, Reduce Upcurl Upcurl Downcurl NOTE This function is displayed when an optional 1,000-sheet finisher or 4,000-sheet finisher is...
Page 406: Internet
Setup and Registration (System Menu) > System Menu Internet Internet Item Description Internet Browser Select whether to use the Internet browser. Value: Off, On Browser Environment This specifies Internet browser preferences such as your home page setting and how pages are displayed.
Page 407: User Authentication And Accounting (User Login, Job Accounting)
User Authentication and Accounting (User Login, Job Accounting) This chapter explains the following topics: User Login ................................9-2 First User Login Administration ........................ 9-2 User Login Setting ........................... 9-2 User Login ............................... 9-4 Authentication Security ..........................9-6 Adding a User (Local User List) ....................... 9-8 Changing User Properties ........................
Page 408: User Login
User Authentication and Accounting (User Login, Job Accounting) > User Login User Login User login administration specifies how the user access is administered on this machine. Enter a correct login user name and password for user authentication to login. Access are in three levels - "User", "Administrator", and "Machine Administrator". The security levels can be modified only by the "Machine Administrator".
Page 409 If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 410: User Login
User Authentication and Accounting (User Login, Job Accounting) > User Login User Login This enables user login administration. Select one of the following authentication methods: Item Descriptions User authentication based on user properties on the local user list stored in the Local Authentication machine.
Page 411 User Authentication and Accounting (User Login, Job Accounting) > User Login NOTE If the login user name and password are rejected, check the following settings. • Network Authentication setting of the machine • User property of the Authentication Server • Date and time setting of the machine and the Authentication Server If you cannot login because of the setting of the machine, login with any administrator registered in the local user list and correct the settings.
Page 412: Authentication Security
User Authentication and Accounting (User Login, Job Accounting) > User Login Authentication Security If user authentication is enabled, configure the user authentication settings. User Account Lockout Set. Configure these settings to restrict the operation for the user being authenticated. Display the screen. Referring to User Login Setting on page 9-2, display the user login setting screen.
Page 413: Password Policy Settings
User Authentication and Accounting (User Login, Job Accounting) > User Login Password Policy Settings You can prohibit the setting and use of passwords that do not comply with the password policy. Setting the Password Policy makes it more difficult to break the password. Display the screen.
Page 414: Adding A User (Local User List)
By default, one of each default user with machine administrator rights and administrator privileges is already stored. Each user's properties are: Machine Administrator User Name: DeviceAdmin Login User Name: 3005ci: 3000, 3505ci: 3500, 4505ci: 4500, 5505ci: 5500 Login Password: 3005ci: 3000, 3505ci: 3500, 4505ci: 4500, 5505ci: 5500 Access Level: Machine Administrator...
Page 415 User Authentication and Accounting (User Login, Job Accounting) > User Login Enter the user information. User: User Name: 01 User Login User Name: Login Password: 0099 ********** Access Level: Account Name: User Account E-mail Address: ID Card Information: Empty abcd@efg.com My Panel: Local Authorization: Next...
Page 416 User Authentication and Accounting (User Login, Job Accounting) > User Login Item Descriptions Local Set usage authority for each user. Local Authorization must be enabled. Authorization (Refer to page 9-15.) The following restriction items are available: Print Restriction: Select whether or not use of the print function of the printer is prohibited. Print Restriction (Color): Select whether or not use of the print function (color) of the printer is prohibited.
Page 417: Changing User Properties
You can only view user information if you log in as a regular user. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500...
Page 418 User Authentication and Accounting (User Login, Job Accounting) > User Login Changing user properties Press [Detail]. Refer to step 2 of Adding a User to change a user property. User: User Name: 01 User Login User Name: Login Password: 0099 ********** Access Level: Account Name:...
Page 419 User Authentication and Accounting (User Login, Job Accounting) > User Login Change the user properties. Refer to step 2 of Adding a User to change a user property. Press [Detail] of "Login User Name" or "Account Name" to check the present status. User Property User Name: 01 User...
Page 420 User Authentication and Accounting (User Login, Job Accounting) > User Login Item Description ID Card Information Displays the ID card information of the logged in user. NOTE This function is displayed when the optional ID Card Authentication Kit is activated. Card Authentication Kit(B) "Card Authentication Kit"...
Page 421: Local Authorization
User Authentication and Accounting (User Login, Job Accounting) > User Login Local Authorization Select whether or not to use Local Authorization. NOTE When using Local Authorization, the user authentication type must be set to [Local Authentication]. For details, refer to User Login on page 9-4.
Page 422: Group List
User Authentication and Accounting (User Login, Job Accounting) > User Login Group List Register the groups that are restricted the machine usage. Up to 20 groups can be individually registered. Other users and groups belong to "Others". The table below explains the group information to be registered. Item Descriptions Group ID...
Page 423 User Authentication and Accounting (User Login, Job Accounting) > User Login Configure the settings. Group: Group ID: Group Name: Access Level: Print Restriction: Copy Restriction: Print Restriction (Color): Copy Restriction (Color): Copy Restr. (Full Color): Cancel Save Press [Change] of "Group ID". Enter the group ID and press [OK].
Page 424: Guest Authorization Set
User Authentication and Accounting (User Login, Job Accounting) > User Login Guest Authorization Set. When User Login Administration is enabled, set the functions that guest users who cannot log in to the machine are allowed to use. NOTE To use Guest Authorization Set., User Login Administration must be enabled in User Login on page 9-4 Cannot be used when the Key Counter option is used.
Page 425 User Authentication and Accounting (User Login, Job Accounting) > User Login Item Descriptions Authorization Rules Set usage authority for each user. The items you can restrict the access level with are as follows. Print Restriction: Select whether or not use of the print function of the printer is prohibited. Print Restriction (Color): Select whether or not use of the print function (color) of the printer is prohibited.
Page 426 User Authentication and Accounting (User Login, Job Accounting) > User Login Press [Change] of "Account Name". Select the account and press [OK]. NOTE Select [Name] or [ID] from the "Sort" to sort the account list. Press [Search(Name)] or [Search(ID)] to search by account name or account ID. Press [Next] of "Authorization Rules".
Page 427: Obtain Nw User Property
User Authentication and Accounting (User Login, Job Accounting) > User Login Obtain NW User Property Set the required information to obtain the network user property from the LDAP server. The user name and E-mail address obtained with this setting is shown in the user information, the status confirmation screen, and the header of E-mail.
Page 428 User Authentication and Accounting (User Login, Job Accounting) > User Login Display the screen. Referring to User Login Setting on page 9-2, display the user login setting screen. Press [Change] of "Obtain Network User Property". Configure the settings. User Login/Job Accounting - Obtain NW User Property Get the network user information.
Page 429: Simple Login Settings
User Authentication and Accounting (User Login, Job Accounting) > User Login Simple Login Settings The simple login function allows users to log in simply by selecting a user name. Users must be registered in advance to use this functionality. NOTE For user registration, refer to Adding a User (Local User List) on page 9-8.
Page 430 User Authentication and Accounting (User Login, Job Accounting) > User Login Press [Change] in "Display Name", enter the user name to be displayed, and press [OK]. Simple Login Key: Display Name: User: Change Password Login: Icon: Male 1 Cancel Save NOTE Refer to Entering Characters on page 11-13...
Page 431 User Authentication and Accounting (User Login, Job Accounting) > User Login Specifying the user from network users Simple Login Key: - User Enter login user name and password. Domain: domain 1 User Name Login 0099 User Name # Keys Login ********** Password # Keys...
Page 432: Id Card Settings
User Authentication and Accounting (User Login, Job Accounting) > User Login ID Card Settings If ID card authentication is enabled, select the authentication type. NOTE This functions appears when the Card Authentication kit is activated. Card Authentication Kit(B) "Card Authentication Kit" on page 11-6 This function does not appear when the user logs in as a network authentication user.
Page 433: Job Accounting Setting
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Job Accounting Setting Job accounting manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. •...
Page 434 If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 435: Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Job Accounting Enable job accounting. Use the procedure below. Display the screen. Referring to Job Accounting Setting on page 9-27, display the job accounting access screen. Press [Change] of "Job Accounting". Configure the settings.
Page 436: Job Accounting Access
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting When the screen to enter the login user name and password appears If user login administration is enabled, the screen to enter the login user name and password appears.
Page 437: Job Accounting (Local)
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Job Accounting (Local) Perform job accounting, such as printing counts and reports for each account. Print Accounting Report The total pages counted of all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered.
Page 438: Accounting List
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Accounting List Adding an Account Manage accounts. Item Descriptions Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This prohibits printing/scanning or restricts the number of sheets to load.
Page 439: Managing Accounts
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Managing Accounts This changes the registered account information or deletes the account. Display the screen. Referring to Job Accounting Setting on page 9-27, display the job accounting access screen.
Page 440: Restricting The Use Of The Machine
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Deleting an account Press [Delete]. Press [Yes] in the deletion confirmation screen. The account is deleted. Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether "Individual"...
Page 441 User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Applying Restriction Restriction can be applied in the following modes: Item Descriptions No restriction is applied. Counter Limit Restricts the print counter in one-page increments up to 9,999,999 copies. Reject Usage Restriction is applied.
Page 442: Default Setting
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Default Setting Select the default value for usage limit, and whether or not to enable counting by paper size. Default Counter Limit When you add a new account, you can change the default restrictions on the number of sheets used. You can set any number from 1 to 9,999,999.
Page 443: Count By Paper Size
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Configure the settings. Press [Change] for the item you want to modify and then press [+], [-] or use the numeric keys to enter the default restriction on the number of sheets. Press [OK].
Page 444: Counting The Number Of Pages Printed
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Types of the counts are as follows.
Page 445: Each Job Accounting
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Check the number of pages. Press [Check] at the function to check the count. The results will be displayed. Confirm the count and press [Close]. User Login/Job Accounting - Total Job Accounting Printed Pages: Scanned Pages: FAX Transmission Pages:...
Page 446 User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Press [Check] at the function to check the count. The results will be displayed. Confirm the count and press [Close]. Account: Account Printed Pages: Scanned Pages: FAX Transmission Pages: FAX Transmission Time: 2(20) 0:00:10...
Page 447: Apply Limit
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Apply Limit This specifies how the machine behaves when the counter has reached the limit of restriction. The table below describes the action taken. Item Descriptions Immediately Job stops when the counter reaches its limit. Subsequently Printing/scanning of the job continues but the subsequent job will be rejected.
Page 448: Unknown Id Job
User Authentication and Accounting (User Login, Job Accounting) > Unknown ID Job Unknown ID Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown. The setting items are as follows.
Page 449: 10 Troubleshooting
10 Troubleshooting This chapter explains the following topics: Regular Maintenance ............................10-2 Cleaning ..............................10-2 Toner Container Replacement ....................... 10-6 Waste Toner Box Replacement ......................10-9 Replacing Staples ..........................10-12 Disposing of the Punch Waste ......................10-16 Troubleshooting ............................. 10-18 Solving Malfunctions ..........................
Page 450: Regular Maintenance
Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Platen Cover/Glass Platen Wipe the backside of the platen cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.
Page 451: Slit Glass/Dual Scanning Area
Troubleshooting > Regular Maintenance Slit Glass/Dual scanning area If black streaks or dirt appears in copies when using the optional document processor, clean the slit glass with the supplied cleaning cloth. When using the document processor that features dual scanning, clean the dual scanning unit also.
Page 452 Troubleshooting > Regular Maintenance Separator Clean the separator regularly (at least monthly) to ensure optimum printing quality. CLICK! 10-4...
Page 453: Transfer Roller
Troubleshooting > Regular Maintenance Transfer Roller Clean the transfer roller regularly (at least monthly) to ensure optimum printing quality. CLICK! 10-5...
Page 454: Toner Container Replacement
Troubleshooting > Regular Maintenance Toner Container Replacement When toner runs low, "Toner is running out" appears in the touch panel. Make sure you have a new toner container available for replacement. When the touch panel displays "Toner is empty.", replace the toner. NOTE •...
Page 455 Troubleshooting > Regular Maintenance CLICK! 10-7...
Page 456 Troubleshooting > Regular Maintenance NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. 10-8...
Page 457: Waste Toner Box Replacement
Troubleshooting > Regular Maintenance Waste Toner Box Replacement When "Waste toner box almost full" appears in the touch panel, make sure you have a new waste toner box available for replacement. When the touch panel shows "Check waste toner box.", immediately replace the waste toner box. CAUTION Do not attempt to incinerate parts which contain toner.
Page 458 Troubleshooting > Regular Maintenance CLICK! CLICK! 10-10...
Page 459 Troubleshooting > Regular Maintenance NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. 10-11...
Page 460: Replacing Staples
Troubleshooting > Regular Maintenance Replacing Staples A staple cartridge is installed in the optional 1,000-sheet finisher, 4,000-sheet finisher, and center-fold unit. If a message displays indicating that staples have run out, the staple cartridge holder need to be replenished with staples.
Page 461 Troubleshooting > Regular Maintenance CLICK! 4,000-sheet Finisher (Option) The 4,000-sheet finisher contains staple cartridge holder A. The optional folding unit contains staple cartridge holders B and C. The refill procedure for staple cartridge holders B and C are the same as for staple cartridge holder A. Refilling Staple Cartridge Holder A NOTE See page 10-14 to refill staple cartridge holder B/C of the optional folding unit.
Page 462 Troubleshooting > Regular Maintenance CLICK! Refilling Staple Cartridge Holders B/C (Option) Follow the steps below to refill staples for the optional folding unit. Follow the same procedure to refill staple cartridge holders B and C. 10-14...
Page 463 Troubleshooting > Regular Maintenance NOTE The staple cartridge can only be removed when it contains no more staples. CLICK! 10-15...
Page 464: Disposing Of The Punch Waste
Troubleshooting > Regular Maintenance Disposing of the Punch Waste If a message is displayed on the machine operation panel indicating that the waste punch box is full, be sure to empty the scraps in the punch waste box. Leave the main power switch on the machine switched ON ( | ) while performing this procedure. 1,000-sheet Finisher (Option) NOTE Take care not to spill the waste hole punch scraps when removing the container.
Page 465 Troubleshooting > Regular Maintenance 4,000-sheet Finisher (Option) NOTE Take care not to spill the waste hole punch scraps when removing the container. 10-17...
Page 466: Troubleshooting
Troubleshooting > Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Reference Symptom Checkpoints...
Page 467 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Copies have a moire pattern Is the original a printed photograph? Set the original image to [Printer Output] page 6-23 (dots grouped together in or [Book/Magazine] in [Photo]. patterns and not aligned uniformly).
Page 468 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page 2 or more sheets are ― Load the paper correctly. page 3-18 overlaps when ejected. page 3-26 (multi feed) Printouts are wrinkled. Are the originals loaded correctly? Load the paper correctly. page 3-18 page 3-26 ―...
Page 469 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Part of the image is ― Run [Drum Refresh]. page 10-42 periodically faint or shows ― Run [Developer Refresh]. page 10-43 white lines. Print on the back of the ― Set [Prevent Bleed-through] to [On]. page 6-31 sheet is visible on the front.
Page 470 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page The color toner is empty. Do you want to continue printing in black If the black toner is remained, the page 8-16 and white? machine continues printing in black and white by selecting [Print in Black and White] of [Color Toner Empty Action].
Page 471 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot obtain the machine Check the following settings of [Protocol Change the following settings of page 8-46 information when using Settings] in System Menu. [Protocol Settings] in System Menu. Fiery. SNMPv1/v2c: Off SNMPv1/v2c: On WSD Scan: Off WSD Scan: On...
Page 472: Responding To Messages
Troubleshooting > Troubleshooting Responding to Messages If the touch panel or the computer displays any of these messages, follow the corresponding procedure. Reference Message Checkpoints Corrective Actions Page Acceptable fold count Is the acceptable number of sheets Press [Continue] to print using Fold page 6-17 exceeded.
Page 473 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Calibrating... ― The machine is under the ― adjustment to maintain its quality. Please wait. Cannot connect to — Set machine time to match the page 2-23 Authentication Server. server's time. —...
Page 474 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Cannot offset this Did you select a paper size/type If the selected paper is not changed page 6-18 paper. that cannot be offset? and [Continue] is pressed, offset is released. Select the available paper. Press [Continue] to print.
Page 475 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Check waste toner box. — The waste toner box is not installed page 10-9 correctly. Set it correctly. Is the waste toner box full? Replace the waste toner box. page 10-9 Cleaning the laser —...
Page 476 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Hard Disk error. — An error has occurred on the hard — disk. Job is canceled. Press [End]. The possible error codes and their descriptions are as follows. 01: The amount of data that can be saved at once has been exceeded.
Page 477 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Job Accounting Is the acceptable printing count The printing count exceeded the — restriction exceeded. restricted by Job Accounting acceptable count restricted by Job exceeded? Accounting. Cannot print any more. The job is canceled. Press [End]. Job separator tray is full Is the acceptable storage capacity Remove the paper and press...
Page 478 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Paper jam. ― If a paper jam occurs, the machine page 10-44 will stop and the location of the jam will be indicated on the screen. Leave the machine on and follow the instructions to remove the jammed paper.
Page 479 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Removable memory ― An error occurred in the removable page 5-69 error. memory. The job stopped. Press [End]. The possible error codes and their descriptions are as follows. 01: The amount of data that can be saved at once has been exceeded.
Page 480 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Staple is empty. (Manual Has staple cartridge holder A run Add staples to staple cartridge page 10-13 Staple) out of staples? holder A. Staple is empty. Has staple cartridge holder run out If the staples are depleted, the page 10-12 of staples?
Page 481 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Toner is empty. — Replace the toner container to our page 10-6 [C][M][Y][K] specified toner container. NOTE If the color toner is empty but the black toner is remained, the machine continues printing in black and white by selecting [Print in Black and White] of Color Toner Empty Action.
Page 482: Responding To Send Error
Troubleshooting > Troubleshooting Responding to Send Error Error Reference Message Corrective Actions Code Page 1101 Failed to send the e-mail. Check the host name of the SMTP server on the page 2-33 Failed to send i-FAX. Embedded Web Server RX. Failed to send via FTP.
Page 483 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 1104 Failed to send the e-mail. Check the E-mail address. page 5-37 NOTE If the address is rejected by the domain, you cannot send the E-mail. Failed to send i-FAX. Check the i-FAX address.
Page 484 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 2102 Failed to send via FTP. Check the network and SMB settings. — 2103 • The network cable is connected. • The hub is not operating properly. • The server is not operating properly. Check the following of the FTP server.
Page 485 Troubleshooting > Troubleshooting Responding to Printing System Error Error Message Checkpoints Corrective Actions Code 1020 Machine interface board failure. — Printing System failure has occurred. Make a note of the Call service. error code displayed on the touch panel. Call service. 1030 Failed to connect to the Printing Is the power switch of Printing...
Page 486 Troubleshooting > Troubleshooting Error Message Checkpoints Corrective Actions Code 2010 Failed to connect to the Printing — Make a note of the error code System. displayed on the touch panel. 2020 Call service. Check the connection to the Printing System. >...
Page 487: Adjustment/Maintenance
Troubleshooting > Troubleshooting Adjustment/Maintenance Color Registration When first installing the machine or moving it to a new location, color drift during printing may occur. Use this function to correct the color position of each of cyan, magenta and yellow to resolve color drift. Auto registration and manual registration are available for Color Registration.
Page 488 Troubleshooting > Troubleshooting Manual Correction Display the screen. Display the "Color Registration" screen as explained in step 1 of Auto Correction. Press [Next] in Manual. Print the chart. Press [Print] of "Chart". A chart is printed. On the chart, for each of M (magenta), C (cyan) and Y (yellow), charts for H-1 to 7 and V-1 to 5 are printed.
Page 489: Tone Curve Adjustment
Troubleshooting > Troubleshooting Press [+] or [-] to enter the values read from the chart and press [OK]. Press [+] to increase the value from 0 to 9. To decrease, press [-]. By pressing [-], the value changes from 0 to alphabetic letters, going from A to I. To move in the reverse direction, press [+].
Page 490: Drum Refresh
Troubleshooting > Troubleshooting Check that the number "2" (to "3") is printed at the bottom of the pattern and repeat steps 2 to 3 twice to read patterns 2 and 3 in sequence. Press [OK] in the adjustment end confirmation screen. Drum Refresh Remove image blur and white dots from the image.
Page 491: Laser Scanner Cleaning
Troubleshooting > Troubleshooting Laser Scanner Cleaning Remove vertical lines from the image. Display the screen. Press the [System Menu] key. Press [ ], [Adjustment/Maintenance], [ ] and then [Next] of "Laser Scanner Cleaning". Perform the laser scanner cleaning. Press [Start]. "Laser Scanner Cleaning" begins. Developer Refresh Adjust the printed image that is too light or incomplete, even though there is enough toner.
Page 492: Clearing Paper Jams
Troubleshooting > Troubleshooting Clearing Paper Jams If a paper jam occurs, the touch panel will display "Paper Jam". and the machine will stop. Refer to these procedures to remove the jammed paper. Paper jam. Shows the location Shows the removal procedure. of a paper jam.
Page 493 Troubleshooting > Troubleshooting Precautions with Paper Jams • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. •...
Page 494 Troubleshooting > Troubleshooting Cassette 1 NOTE To remove paper which is difficult to get access to, the inner part of the cassette can be removed. 10-46...
Page 495 Troubleshooting > Troubleshooting Cassette 2 NOTE To remove paper which is difficult to get access to, the inner part of the cassette can be removed. 10-47...
Page 496 Troubleshooting > Troubleshooting Optional Cassettes 3 and 4 Paper Feeder (500-sheet x 2) 10-48...
Page 497 Troubleshooting > Troubleshooting NOTE To remove paper which is difficult to get access to, the inner part of the cassette can be removed. 10-49...
Page 498 Troubleshooting > Troubleshooting Large Capacity Feeder (1,500-sheet x 2) 10-50...
Page 499 Troubleshooting > Troubleshooting Multi Purpose Tray 10-51...
Page 500 Troubleshooting > Troubleshooting Inside the Right Covers 1, 3 and 4 If you are using the optional document finisher, follow step on page 10-59 to remove jammed paper in the optional bridge unit. 10-52...
Page 501 Troubleshooting > Troubleshooting Duplex unit 10-53...
Page 502 Troubleshooting > Troubleshooting Duplex Unit and Cassette 1 CLICK! 10-54...
Page 503 Troubleshooting > Troubleshooting NOTE To remove paper which is difficult to get access to, the inner part of the cassette can be removed. 10-55...
Page 504 Troubleshooting > Troubleshooting Fixing unit 10-56...
Page 505: Optional Document Processor
Troubleshooting > Troubleshooting Optional Document Processor If the original is difficult to remove, turn the dial. The original will scroll out to a position where it can be removed easily. If you are using the document processor (Automatic 2-Sided), go to step 3. 10-57...
Page 506 Troubleshooting > Troubleshooting Optional Job Separator Inner Job Separator 10-58...
Page 507 Troubleshooting > Troubleshooting Right Job Separator Bridge Unit (Option) 10-59...
Page 508 Troubleshooting > Troubleshooting 1,000-sheet Finisher (Option) 10-60...
Page 509 Troubleshooting > Troubleshooting 4,000-sheet Finisher (Option) Coupling Section Tray A 10-61...
Page 510 Troubleshooting > Troubleshooting NOTE If it is difficult to remove the jammed paper, turn feed knob D3 until the jammed paper is in a location where it is easy to remove. 10-62...
Page 511 Troubleshooting > Troubleshooting Tray B Tray C 10-63...
Page 512 Troubleshooting > Troubleshooting Conveyor/Inner Tray Mailbox (Option) 10-64...
Page 513 Troubleshooting > Troubleshooting Center-Folding Unit (Option) Ejection Section 10-65...
Page 514 Troubleshooting > Troubleshooting Conveyor Section If there is no paper jam in the conveyor guide (D7), proceed to the following step. 10-66...
Page 515 Troubleshooting > Troubleshooting Cassette 5 (Option) Side Feeder (3,000-sheet) 10-67...
Page 516 Troubleshooting > Troubleshooting Side Feeder (500-sheet x 3) or Large Capacity Side Feeder (500, 1,500-sheet x2) NOTE When a paper jam occurs in Cassette 6 or 7, refer to Cassette 6,7 (Option) on page 10-69 10-68...
Page 517 Troubleshooting > Troubleshooting Cassette 6,7 (Option) Side Feeder (500-sheet x3) Referring to Side Feeder (500-sheet x 3) or Large Capacity Side Feeder (500, 1,500-sheet x2) on page 10-68, remove the jammed paper. 10-69...
Page 518 Troubleshooting > Troubleshooting NOTE To remove paper which is difficult to get access to, the inner part of the cassette can be removed. 10-70...
Page 519 Troubleshooting > Troubleshooting Large Capacity Side Feeder (500, 1,500-sheet x2) Referring to Side Feeder (500-sheet x 3) or Large Capacity Side Feeder (500, 1,500-sheet x2) on page 10-68, remove the jammed paper. 10-71...
Page 520: Clearing A Staple Jam
Troubleshooting > Troubleshooting Clearing a Staple Jam 1,000-sheet Finisher CLICK! 10-72...
Page 521 Troubleshooting > Troubleshooting 4,000-sheet Finisher Staple cartridge holder A CLICK! 10-73...
Page 522 Troubleshooting > Troubleshooting Staple cartridge holder B/C CLICK! 10-74...
Page 523: 11 Appendix
11 Appendix This chapter explains the following topics: Optional Equipment ............................11-2 Overview of Optional Equipment ......................11-2 Optional Applications ..........................11-9 Character Entry Method ..........................11-11 Entry Screens ............................11-11 Entering Characters ..........................11-13 Paper ................................11-14 Basic Paper Specifications ........................11-14 Choosing the Appropriate Paper ......................
Page 524: Optional Equipment
*1 The side feeder (500-sheet x 3) or large capacity side feeder (500, 1,500-sheet x 2) can be used on the 4505ci or the 5505ci. *2 If neither a document finisher nor a side feeder is installed on the 3005ci or the 3505ci, the toppling prevention kit must be installed.
Page 525 Appendix > Optional Equipment (16) Printed Document (15) Printing System (13) (17) Keyboard Holder(B) (18) Card Authentication Kit(B) Guard Kit(B) (19) MM-16-128 (20) Fax System(W) (23) Key Counter Other Optional Equipment (25) Internet FAX Kit(A) (26) Data Security Kit(E) (27) UG-33 (21) IB-50 (24) DT-730 (28) UG-34...
Page 526 Appendix > Optional Equipment (1) DP-770(B) "Document Processor (Reverse Automatic)" DP-772 "Document Processor (Dual Scan)" PLATEN COVER TYPE E "Platen" Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor on page 5-3.
Page 527 Appendix > Optional Equipment (8) JS-730 "Inner Job Separator" Separate paper according to output tray for easier sorting. Specify as the output tray for copy or print jobs. Or, specify as the default output tray for printing from the copy or Document Box screen, printing from the PC, and printing of the received fax data.
Page 528 Appendix > Optional Equipment (10) JS-731 "Right Job Separator" Separate paper according to output tray for easier sorting. Specify as the output tray for copy or print jobs. Or, specify as the default output tray for printing from the copy or Document Box screen, printing from the PC, and printing of the received fax data.
Page 529 Appendix > Optional Equipment (20) Fax System(W) "FAX Kit" By installing the FAX kit, fax send/receive is enabled. Also, it is possible to use it as a network fax, by using it with a computer. When two FAX kits are installed, the units can be connected to two different telephone lines which will enable quicker message transmission to a number of recipients.
Page 530 Appendix > Optional Equipment (27) UG-33 "ThinPrint Option" This application allows print data to be printed directly without a print driver. (28) UG-34 "Emulation Upgrade Kit" Enables emulation whereby the machine operates using commands for other printers. Installing this option enables IBM Proprinter, Line Printer, and EPSON LQ-850 emulation.
Page 531: Optional Applications
If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 532 If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 3005ci 3000 3000 3505ci 3500 3500...
Page 533: Character Entry Method
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Press the [System Menu] key, [Common Settings] and then [Change] of "Keyboard Layout"...
Page 534 Appendix > Character Entry Method Upper-case Letter Entry Screen Use the keyboard to enter. Limit: characters Input: characters Backspace & ˜ " < > Lower-case Upper-case Lower-case No./Symbol Space Cancel Number/Symbol Entry Screen Use the keyboard to enter. Limit: characters Input: characters Backspace...
Page 535: Entering Characters
Appendix > Character Entry Method Entering Characters Follow the steps shown below to enter "List A-1" for example. Press [Upper-case]. Press [L]. The letter "L" is shown on the display. Use the keyboard to enter. Limit: characters Input: characters Backspace &...
Page 536: Paper
The following table lists the specifications of paper that is supported with this machine. Refer to the subsequent sections for further details. Criteria Specifications Weight Cassettes: 60 to 220 g/m (3005ci/3505ci) 60 to 256 g/m (4505ci/5505ci) Multi purpose tray: 60 to 300 g/m Dimensional accuracy ±0.7 mm Squareness of corners 90°...
Page 537: Choosing The Appropriate Paper
Appendix > Paper Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
Page 538: Moisture Content
Appendix > Paper Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area.
Page 539 Appendix > Paper Other Paper Specifications Porosity: The density of the paper fibers Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly.
Page 540: Special Paper
Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 60 g/m to 64 g/m or less) •...
Page 541 Appendix > Paper Choosing Special Paper Although special paper that meets the following requirements can be used with the machine, print quality will vary considerably due to differences in the construction and quality of special paper. Thus, special paper is more likely than regular paper to cause printing problems.
Page 542 Appendix > Paper Label Be sure to feed labels from the multi purpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.
Page 543: Thick Paper
Appendix > Paper Hagaki Burrs Burrs Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufuku hagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side.
Page 544: Preprinted Paper
Appendix > Paper Preprinted Paper Preprinted paper must conform to the specifications listed on page 11-14. The colored ink must be able to withstand the heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper used for calendars.
Page 545: Specifications
Statement-R, Executive, Folio, 216 × 340 mm, 8K, 16K, 16K-R, Custom (98 × 148 mm to 304.8 × 1,220.0 mm) Warm-up Time Power on 3005ci: 25 seconds or less (22°C/71.6°F, 3505ci: 25 seconds or less 60%) 4505ci: 30 seconds or less...
Page 546 Appendix > Specifications Item Description 500 sheets (80 g/m Paper Capacity Cassette 1 500 sheets (80 g/m Cassette 2 A4/Letter or less Multi Purpose Tray 150 sheets (80 g/m More than A4/Letter 50 sheets (80 g/m 250 sheets (80 g/m Output Tray Inner tray (When the inner job separator (JS-732) is installed, 180 sheets.)
Page 547: Copy Functions
50 sheets/min 24 sheets/min 24 sheets/min 24 sheets/min 24 sheets/min First Copy Time Black and 3005ci: 5.5 seconds or less (A4, feed from White 3505ci: 4.8 seconds or less Cassette) 4505ci: 3.8 seconds or less 5505ci: 3.3 seconds or less Full color 3005ci: 7.4 seconds or less...
Page 548: Printer Functions
55 sheets/min 50 sheets/min A3/Ledger 27 sheets/min 25 sheets/min First Print Time Black and 3005ci: 7.3 seconds or less (A4, feed from White 3505ci: 6.2 seconds or less Cassette) 4505ci: 5.4 seconds or less 5505ci: 4.9 seconds or less Full color 3005ci: 9.5 seconds or less...
Page 549: Scanner Functions
600 dpi, 400 dpi, 300 dpi, 200 dpi, 200 ×100 dpi, 200 × 400 dpi (Resolution in FAX mode included) File Format PDF (high compressive, encrypted, PDF/A), JPEG, TIFF, XPS Scanning Speed 3005ci 1-sided B/W 70 Images/min Color 70 Images/min 3505ci...
Page 550: Document Processor (Option)
Appendix > Specifications Document Processor (Option) Description Item Document Processor Document Processor (Dual scan DP) Original Feed Method Automatic feed Supported Original Sheet originals Types Paper Size Maximum: Ledger/A3 Maximum: Ledger/A3 Minimum: Statement-R/A5-R Minimum: Statement-R/A6-R Sizes smaller than B6-R are 50 to 105 (one-side/duplex) Paper Weight 1-sided: 45 to 160 g/m...
Page 551: Large Capacity Feeder (1,500-Sheet X 2) (Option)
Appendix > Specifications Large Capacity Feeder (1,500-sheet x 2) (Option) Item Description Paper Supply Method Feed & reverse roller method (No. Sheets: 3,000 (80 g/m )/No. Sheets: 3,500 (64 g/m Paper Size A4, B5, Letter Supported Paper Paper weight: 60 - 256 g/m Media types: Plain, Recycled, Thick Dimensions 23 35/64 ×...
Page 552: Side Feeder (3,000-Sheet) (Option)
Appendix > Specifications Side Feeder (3,000-sheet) (Option) Item Description Paper Supply Method Feed & reverse roller method (No. Sheets: 3,000, 80 g/m /No. Sheets: 3,500 64 g/m Paper Size A4, B5, Letter Supported Paper Paper weight: 60 - 300 g/m Media types: Plain, Recycled, Thick Dimensions 12 41/64 ×...
Page 553: 4,000-Sheet Finisher (Option)
Appendix > Specifications 4,000-sheet Finisher (Option) Item Description Number of Trays 3 trays Paper Size Tray A A3, B4, B5-R, Ledger, Legal, 12 × 18", 8K, 13 × 19": 1,500 sheets (Non- (80 g/m A4, A4-R, B5, Letter, Letter-R, 16K, 16K-R, Folio, Stapling) Custom (98 ×...
Page 554: Mailbox (Option)
Appendix > Specifications Mailbox (Option) Item Description Number of Trays 7 trays Paper Size A3, B4, Ledger, Legal: 50 sheets (80 g/m A4, A4-R, B5, B5-R, A5-R, Foolscap, Letter, Letter-R, 216 × 340 mm, Executive, Executive-R, Folio, 8K, 16K, 16K-R, Statement-R, Oficio II: 100 sheets Dimensions 20 1/16 ×...
Page 555: Inner Job Separator (Option)
Appendix > Specifications Inner Job Separator (Option) Item Description Number of Trays 1 tray Maximum Sheets 30 sheets (80 g/m Paper Size A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, Ledger, Legal, Letter, Letter-R, Executive, Executive-R, Foolscap, Oficio II, Statement-R, 8K, 16K, 16K-R, 216 ×...
Page 556: Right Job Separator (Option)
Appendix > Specifications Right Job Separator (Option) Item Description Number of Trays 1 tray Maximum Sheets A4, A4-R, B5, Letter, Letter-R, B5-R, A5-R, Executive, Executive-R, Statement-R, 16K, 16K-R: 70 sheets (80 g/m A3, B4, Folio, Ledger, Legal, Foolscap, Oficio II, 8K, 216 × 340 mm: 30 sheets (80 g/m Paper Size A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, Ledger, Foolscap, Legal, Letter,...
Page 557: Glossary
Appendix > Glossary Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Touch panel characters can be enlarged while the touch panel is adjustable in two angles. AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol.
Page 558: Ecoprint Mode
Appendix > Glossary DHCP (IPv6) DHCP (IPv6) is the next-generation of the Internet's Dynamic Host Configuration Protocol and supports IPv6. It extends the BOOTP startup protocol that defines the protocols used for transferring configuration information to hosts on the network. DHCP (IPv6) permits the DHCP server to use its expanded functionality to send configuration parameters to an IPv6 node.
Page 559: Printer Driver
Appendix > Glossary Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller networks than other protocols such as TCP/IP, etc.
Page 560: Subnet Mask
Appendix > Glossary Status Page The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source settings. Subnet Mask The subnet mask is a way of augmenting the network address section of an IP address. A subnet mask represents all network address sections as 1 and all host address sections as 0.
Page 561: Index
Index Booklet Binding Left 6-41 Binding Right 6-41 Binding Top 6-41 Border Erase 6-39 (Paper Width Guide) Lock Numerics Calibration 10-42 1,000-sheet Finisher 11-4 Canceling Jobs 5-19 2-sided/Book Original 6-64 Cassette 4,000-sheet Finisher 11-4 Paper Size and Media Loading Paper 3-18 Cassette 1 Accessibility...
Page 562 Common Settings Color Toner Empty Action 8-16 Daily Maintenance Customize Status Display 8-26 Replacing Staples 10-12 Default Screen Toner Container Replacement 10-6 Display Status/Log 8-25 Waste Toner Box Replacement 10-9 Error Handling 8-14 Data Sanitization 8-50 Function Defaults 8-17 Data Security 8-50 Function Key Usage 8-26...
Page 563 Default Destination Auto Image Rotation (Copy) 8-18 Address Book 5-28 Auto Image Rotation (OCR) 8-19 Address Book Type 8-53 Backgrnd Density (Copy) 8-17 Check before Send 8-29 BackgrndDens.(Send/Store) 8-17 Checking and Editing 5-36 Border Erase Default 8-17 Confirmation Screen of Destinations 5-37 Border Erase to Back Page 8-18...
Page 564 E-mail Grayscale 11-36 E-mail Subject/Body 6-69 Group Authorization Set. 9-15 Send to Folder (FTP) 5-25 Group Authorization 9-15 Send to Folder (SMB) 5-25 Group List 9-16 E-mail Subject/Body Guest Authorization Set. 9-18 Default 8-19 Guest Authorization 9-18 Embedded Web Server RX 2-33 Guest Property 9-18...
Page 565 Loading Originals Loading Originals in the Document Processor Placing Originals on the Platen Available Status Local Authorization 9-15 Canceling 7-14 Combine Restriction 9-16 Checking History 7-11 Copy Restr. (Full Color) 9-16 Checking Status Copy Restriction 9-16 Detailed Information Copy Restriction (Color) 9-16 Detailed Information of Histories 7-13...
Page 566 New PC Folder 5-33 Original SSLeay License Original stopper Original Table Original Width Guides OHP Backing Sheet 6-62 One Touch Key Deleting the Registered Information 3-54 Editing 3-54 Page # 6-49 One Touch keys Paper Changing the Registered Information 3-54 Checking the Remaining Amount of Paper 7-20 OpenSSL License...
Page 567 Poster 6-52 Regular Maintenance 10-2 PostScript 11-37 Disposing of the Punch Waste 10-16 Power Cable:Connecting Replacing Staples 10-12 Power Management 1-13 Toner Container Replacement 10-6 Power Off 2-11 Waste Toner Box Replacement 10-9 11-37 Release Button Precautions for Use Remaining amount of toner 7-20 Preparing Cables Repeat Copy...
Page 568 Send Settings 11-29 Color Type 8-29 Mailbox 11-32 Default Screen 8-29 Paper Feeder (500-sheet x 2) 11-28 Dest. Check before Send 8-29 Printer functions 11-26 Entry Check for New Dest. 8-29 Right Job Separator 11-34 HighCompressionPDF Mode 8-30 Scanner functions 11-27 New Destination Entry 8-30...
Page 569 TCP/IP (IPv6) 11-36 Settings 8-44 XPS Fit to Page Thin Print over SSL Default 8-18 Protocol Settings 8-45 ThinPrint Protocol Settings 8-45 Zoom 6-32 ThinPrint Option 11-8 Default 8-17 Tone Curve Adjustment 8-58, 10-41 Toner Container (Black) Toner Container (Cyan) Toner Container (Magenta) Toner Container (Yellow) Toner Container Release Lever...
Page 570 Index-10...
Page 572 TA Triumph-Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Rev.1 2013.8 Germany 2N4GEEN001...

This manual is also suitable for:

3505ci 4505ci 5505ci

Utax 3005ci User Manual

Machine Features

Color and Image Quality Functions

Guides Provided with the Machine

About the Operation Guide (this Guide)

Contents

Menu Map

Legal and Safety Information

Notice

Installing and Setting up the Machine

Part Names

Determining the Connection Method and Preparing Cables

Connecting Cables

Power On/Off

Installing Software

Login/Logout

Default Settings of the Machine

Additional Preparations for the Administrator

Embedded Web Server RX

Transferring Data from Our Other Products

Preparation before Use

Using the Operation Panel

Touch Panel Display

Energy Saver Function

Loading Paper

Preparation for Sending a Document to a PC

Registering Destinations in the Address Book

Printing from PC

Banner Printing

Printing Data Saved on the Printer

Operation on the Machine

Loading Originals

Checking the Equipment's Serial Number

Program

Application

Registering Shortcuts (Copy, Send, and Document Box Settings)

Using the Internet Browser

Canceling Jobs

Copying

Sending

Scanning Using TWAIN

Scanning with FMU Connection

What Is Document Box

Using a Custom Box

Job Box

Printing Documents Stored in Removable USB Memory

Saving Documents to USB Memory (Scan to USB)

Check the USB Memory Information

Removing USB Memory

Manual Staple

Using Various Functions

Functions Available on the Machine

Functions

Functions Available in the Home Screen

Status/Job Cancel

Checking Job Status

Checking Job History

Pause and Resumption of Jobs

Canceling of Jobs

Priority Override for Waiting Jobs

Reordering Print Jobs

Device/Communication

Checking the Remaining Amount of Toner and Paper (Paper/Supplies)

Setup and Registration (System Menu)

System Menu

Quick Links

Troubleshooting

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Summary of Contents for Utax 3005ci