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A Guide to Going Paperless
Introduction
The paperless office is being transformed from a much ridiculed cliché
into a cost saving reality. Especially now it ties in with worries about
the ecological consequences of endless printed paper documents and
forms. One in six pages printed in the workplace is never used – the
equivalent of over 1.2 million average sized trees – according to printer
supplier, Lexmark. Yet a Capita survey into paper use in the UK found
that 47 per cent of offices store more than 50 per cent of their
documents in paper format.
Businesses that survived the dotcom crash have already taken action
to cut their outgoings significantly. Yet many have also overlooked the
cost of document production which, according to research done by
Gartner, accounts for between one and three per cent of a company's
total annual revenue. IDC says it's more like five per cent.
If a business can cut down significantly on the amount of
paper it uses, then there are obvious savings to be had on
the costs associated with printer consumables and postage.
If a business can cut down significantly on the amount of paper it uses,
then there are obvious savings to be had on the costs associated with
printer consumables and postage. That's a major advantage given that
the UK's Royal Mail is moving towards a more complicated system
which charges for size as well as distance from August 21st.
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Summary of Contents for Lexmark 60
- Page 1 One in six pages printed in the workplace is never used – the equivalent of over 1.2 million average sized trees – according to printer supplier, Lexmark. Yet a Capita survey into paper use in the UK found that 47 per cent of offices store more than 50 per cent of their documents in paper format.
- Page 2 Consider what is involved when producing an invoice for a customer. An employee must first locate the account on the system, generate an invoice, print the invoice to a printer (on expensive company stationery), retrieve the printed document, put the invoice in an envelope, address the envelope and finally add postage, before the document is sent through the post for the customer to receive the following day, at the earliest.
- Page 3 But can document automation software handle the management and archiving of business documents? The International Data Corporation claim that knowledge workers spend three and a half hours each week searching for information that is never found and another three hours recreating that lost content. IDC claims that knowledge workers spend three and a half hours each week searching for information that is never found and another three hours recreating that lost content.
- Page 4 The simple to use user interface allows users to combine multiple documents to create a single PDF file that can be merged to company stationery and sent across mixed media: email, fax, or to a shared network printer or folder. Commonly used documents, such as product brochures are stored centrally and can be applied automatically.
- Page 5 They stand out from the competition by being simple to install and manage, reliable and great value – backed by outstanding service and support. Equisys has over 60,000 customers, in more than 100 countries, who are served through an international partner network of distributors, VARs, resellers and ISVs.