Managing Meeting Requests; Managing Meeting Requests - HTC S740 User Manual

122 Working with Company Emails and Meeting Appointments

7.3 Managing Meeting Requests

When you schedule and send meeting requests from your phone, you can invite
attendees to your meeting and check their status to know their availability.
When you receive a meeting request, you can reply by accepting or declining
the request. The meeting request also clearly indicates whether or not there are
conflicting or adjacent meetings.
Requirement
To view the list of meeting participants
1. Click Start > All Programs > Calendar.
2. Click a meeting request that you sent and then click Attendees. The required
and optional attendees will be listed. Icons indicating whether each attendee
has accepted or declined the meeting request will also be displayed.
Note To see the icon indicators in the attendees list, make sure Calendar is synchronised
with the Exchange Server.
To reply to a meeting request
1.
When there's an incoming email with a meeting request, a notification
message will be displayed on your phone's Home screen. Scroll to Email item
and click it.
2.
In the Outlook message list, click the email to open it.
3. Click Accept to reply and accept the meeting request, or click Menu >
Decline if you cannot attend the meeting.
Tips • Before responding, you can check your availability during the time of the
• If the time of the meeting conflicts with your other appointments, a "Scheduling
4. Choose whether or not to edit the response email before sending and then
click Done:
Your company must be using Microsoft Exchange Server 2007 or higher.
requested meeting by clicking View your calendar.
Conflict" status appears on top of the email.