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Canon image runner 3025 Manual

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Remote UI Guide
Remote UI Guide
Please read this guide before operating this product.
ENG
After you finish reading this guide, store it in a safe place for future reference.

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  Also See for Canon image runner 3025

  Summary of Contents for Canon image runner 3025

  • Page 1 Remote UI Guide Remote UI Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
  • Page 3 Ot¯ imageRUNNER 3045/3035/3030/3025 Remote UI Guide...
  • Page 4: Manuals For The Machine

    Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are included on the accompanying Guides with this symbol are printed manuals.
  • Page 5 • UFR II Printer Driver Installation and UFR II Driver Guide Instructions CD-ROM • Mac OS X PS Driver Installation and Mac PS Driver Guide CD-ROM Instruction • Mac OS X UFR II Driver Installation and Mac UFR II Driver Guide Instructions CD-ROM •...
  • Page 6: How This Manual Is Organized

    Chapter 4 Includes the glossary and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
  • Page 7: Table Of Contents

    Contents Preface ............vii How To Use This Manual.
  • Page 8 Operating the Address Book ........2-30 Operating the System Reference Address Book .
  • Page 9: Preface

    Preface Thank you for purchasing the Canon imageRUNNER 3045/3035/3030/3025. Please read this manual thoroughly before operating the product to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
  • Page 10: Keys And Buttons Used In This Manual

    Keys and Buttons Used in This Manual The following symbols and key/button names are a few examples of how keys and buttons to be pressed are expressed in this manual: • Touch Panel Display Keys: [Key Name] Examples: [System Settings] [Done] •...
  • Page 11: Displays Used In This Manual

    Displays Used in This Manual Screen shots used in this manual are those taken when the following optional equipment is attached to the imageRUNNER 3025: the Super G3 FAX Board, PS Printer Kit, Finisher-S1, Additional Finisher Tray-B1, Copy Tray-J1, and Cassette Feeding Unit-Y3.
  • Page 12: Abbreviations Used In This Manual

    Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: Windows 2000 Microsoft ® Windows ® 2000 operating system: Windows 98 Microsoft ® Windows ® 98 operating system: ® ® Windows Me Microsoft Windows Millennium Edition operating system: ®...
  • Page 13: Legal Notices

    Legal Notices Trademarks Canon, the Canon logo, imageRUNNER, and MEAP are trademarks of Canon Inc. Adobe, Adobe Acrobat, and PostScript are trademarks of Adobe Systems Incorporated. Macintosh, Mac OS, and QuickTime are trademarks of Apple Computer, Inc. Active Directory, Microsoft, and Windows are registered trademarks of Microsoft Corporation in the United States and other countries.
  • Page 14: Disclaimers

    Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.
  • Page 15: Using The Remote Ui

    Using the Remote UI CHAPTER This chapter describes the features and benefits of the Remote UI, and how to start it. Overview of the Remote UI..........1-2 System Requirements .
  • Page 16: Overview Of The Remote Ui

    Overview of the Remote UI The Remote UI (User Interface) is preinstalled software in the machine that enables you to access the machine's functions by using a web browser. For example, the Remote UI enables you to access the machine to check job status, execute jobs, and specify various settings.
  • Page 17 ■ Checking the Status of the Machine from a Networked Computer The Remote UI enables you to access the machine via a network, enabling you to display the current status and settings for the machine, and the status of all information and job processing.
  • Page 18 The left column of the Remote UI's top page contains the function buttons, which allow you to navigate the functions of the Remote UI. Takes you to the Remote UI top page. Displays information such as the product name, printer status, scanner status, and fax status.
  • Page 19 ■ Viewing documents stored in inboxes on your computer screen You can view documents in the machine's inboxes in the TIFF format by clicking [Mail Box]. NOTE • To view images in the TIFF format, you need an application that supports the TIFF format (e.g., Imaging for Windows).
  • Page 20 ■ Link to MEAP Portal A list of the MEAP (Multifunctional Embedded Application Platform) applications can be displayed by clicking [http://<the IP address of the device:8000>/] for Link to MEAP Portal on the top page of the Remote UI. Overview of the Remote UI...
  • Page 21 NOTE • You can set a MEAP application for administrator/system manager only, if you enter the authentication login screen as an Administrator. (See the MEAP SMS Administrator Guide.) • If Department ID Management is set to 'Off' and a System Manager is not specified, depending on the login services you are using, all users may be considered as Administrators without authentication.
  • Page 22: System Requirements

    System Requirements The system requirements for the Remote UI are as follows: ■ Windows • OS (Operating System) - Microsoft Windows 98 - Microsoft Windows 2000 Professional - Microsoft Windows Me - Microsoft Windows XP • Web Browser - Microsoft Internet Explorer 5.01 SP2, or later - Netscape Communicator 4.6, or later ■...
  • Page 23: Before You Start The Remote Ui

    Before You Start the Remote UI Before you start the Remote UI, perform the following: ■ Specify the Network Settings Specify the settings under Network Settings in System Settings (from the Additional Functions screen) and find out the machine's IP address. If you do not know the machine's IP address, consult your network administrator.
  • Page 24: Enabling The Remote Ui

    Enabling the Remote UI You must use the machine's control panel to enable the Remote UI. (Additional Functions) ➞ [System Settings] ➞ Press [Remote UI]. If the System Manager ID and System Password have already been set, enter the (numeric keys) ➞ press System Manager ID and System Password using (Log In/Out).
  • Page 25 Turn OFF the main power of the machine, wait 10 seconds, and then turn ON the main power. IMPORTANT The [Remote UI] setting is made effective only after turning the machine's main power OFF, and then ON. NOTE For information on how to turn ON and OFF the main power of the machine, see Chapter 1, "Before You Start Using This Machine,"...
  • Page 26: Starting The Remote Ui

    Starting the Remote UI To start the Remote UI, follow the procedure described below. NOTE For details of selection and setting of a login service, consult your system administrator. Start your web browser. Enter the appropriate URL into [Address] or [Location]. http://<the IP address of the device>/ NOTE •...
  • Page 27 Enter the required data ➞ click [Log In]. SDL is set as a login service. SSO is set as a login service. 1-13 Starting the Remote UI...
  • Page 28 The Remote UI screen is displayed. IMPORTANT If there is more than a 30 minute difference between the current time set in the computer register by the Active Directory and the time set in the computer that you use for login, an error occurs when you log in using SSO. To be able to log in using SSO, it is necessary to match the current time on both the computers.
  • Page 29: Checking And Managing Functions

    Checking and Managing Functions CHAPTER This chapter describes the various functions for checking and managing the Remote UI. Device Status and Information Display ........2-2 Job Management .
  • Page 30: Device Status And Information Display

    Device Status and Information Display You can use the Remote UI (User Interface) to check the machine's current status, such as the amount of paper remaining in the various paper sources, and to check for any errors. You can also obtain information on the machine's system manager, the location where the machine is installed, and the machine's protocol settings.
  • Page 31 Details of each item are shown below. [Device Status]: Displays the remaining amount of paper in the various paper sources, the remaining amount of consumables, and any error messages. To check the details of the error, click [Error information]. [Device Information]: Displays information related to the machine, such as the system manager's information and the location where the machine is installed.
  • Page 32: Job Management

    Job Management The Remote UI provides you with job management capabilities, which enable you to check job status, pause/resume jobs, and prioritize print jobs. The types of jobs that can be managed are: • Print jobs • Copy jobs • Send jobs •...
  • Page 33: Managing Print Jobs

    Managing Print Jobs Click [Job Status] ➞ click [Status] or [Log] from the menu that appears under [Print Job]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password ➞...
  • Page 34 NOTE A triangular mark appears when you click [ ] (Select), and the job is selected. ● To display the details of a job: ❑ Click [Status]. ❑ Click its job number that you want to display the details of. ●...
  • Page 35 ● To save the job log: ❑ Click [Log]. ❑ Click [Save in CSV Format]. ❑ Click [OK]. ❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save]. If the file name is not entered, one of the following names is used as the file name: •...
  • Page 36: Managing Copy, Send, And Fax Jobs

    Managing Copy, Send, and Fax Jobs Click [Job Status] ➞ select the job type and click [Status] or [Log] from the menu that appears under [Job Status]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears.
  • Page 37 ● To save the job log: ❑ Click [Log]. ❑ Click [Save in CSV Format]. ❑ Click [OK]. ❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save]. If the file name is not entered, one of the following names is used as the file name: •...
  • Page 38: Managing Receive Jobs

    Managing Receive Jobs Click [Job Status] ➞ click [Log] or [Forwarding Status] from the menu that appears under [Receive Job]. ● To save the job log: ❑ Click [Log]. ❑ Click [Save in CSV Format]. ❑ Click [OK]. ❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save]. If the file name is not entered, the file is saved as 'rx.csv'.
  • Page 39 NOTE You can check the details of forwarded jobs from the forwarding status screen. For more information, see Chapter 6, "Receiving Documents," in the Sending and Facsimile Guide. ● To display the details of a forwarded job: ❑ Click [Forwarding Status]. ❑...
  • Page 40: Managing Inboxes

    Managing Inboxes The Remote UI enables you to perform operations on documents stored in inboxes as well as specify settings for the inboxes. The types of inboxes that can be managed are as follows. NOTE The inbox management operations available using the Remote UI are the same as those available from the control panel of the machine.
  • Page 41: User Inboxes

    ■ Confidential Fax Inboxes Documents received through the Fax/I-fax function that meet the specified forwarding conditions are stored here. Up to 50 Confidential Fax Inboxes can be created. You can print or delete documents stored in Confidential Fax Inboxes. You can also assign names to the inboxes and protect them with passwords.
  • Page 42 If you want to select and perform an operation on a document, select the check box next to the document under [Select] ➞ click one of the buttons on the User Inboxes toolbar. Details of each item are shown below. The machine prints out the selected document.
  • Page 43 ❑ After changing the settings, click [Start Print]. If you try to specify settings that cannot be set together, an error dialog box appears and you will not be able to print. When this happens, start the procedure from the beginning. NOTE •...
  • Page 44 ● To merge and save documents: ❑ Click [Merge and Save]. ❑ Enter the necessary settings ➞ click [Start]. By selecting a document and clicking the buttons below, you can change the order in which the documents are merged. • Move to top •...
  • Page 45 If you want to display the image file of the document, click [ ] (Size). For information on each icon, see Chapter 2, "Introduction to the Mail Box Copying and Mail Box Guide Functions," in the Details of each item are shown below. You can change the name of the document by clicking this button.
  • Page 46: Memory Rx Inbox

    Memory RX Inbox IMPORTANT The Memory RX Inbox function is available only if the Universal Send Kit is activated, or the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is installed. Memory RX Inbox Click [Mail Box] ➞ select [Memory RX Inbox] from the menu that appears under [Mail Box] ➞...
  • Page 47 If you want to select and perform an operation on a document, select the check box next to the document under [Select] ➞ click one of the buttons on the Memory RX Inbox toolbar. Details of each item are shown below. The machine prints out the selected document.
  • Page 48 ● To specify Memory Lock Settings: ❑ Click [Memory Lock Settings] ➞ specify the settings as necessary ➞ click [OK]. For more information on the Memory Lock Settings, see Chapter 6, "Sending and Receiving Documents Using the Inboxes," in the Copying and Mail Box Guide To display the details of the document, click the document...
  • Page 49: Divided Data Rx Inbox

    Divided Data RX Inbox Click [Mail Box] ➞ select [Memory RX Inbox] from the menu that appears under [Mail Box] ➞ click [Divided Data RX Inbox]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears.
  • Page 50: Confidential Fax Inboxes

    To display the details of the document, click the document name. You can also click [ ] (Type) to display the document details. Confidential Fax Inboxes IMPORTANT Confidential Fax Inboxes are available only if the Universal Send Kit is activated, or the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is installed.
  • Page 51 If you want to select and perform an operation on a document, select the check box next to the document under [Select] ➞ click one of the buttons on the Confidential Fax Inboxes toolbar. Details of each item are shown below. The machine prints out the selected document.
  • Page 52: Printing Pdf, Ps, Or Image Files Directly (Direct Print)

    Printing PDF, PS, or Image Files Directly (Direct Print) You can print PDF, PS, or image files directly from the Remote UI, without having to open the files. IMPORTANT • The Direct Print function is available for PDF and PS files only if the optional PS Printer Kit is activated.
  • Page 53: Printing Pdf Files Directly

    Printing PDF Files Directly Click [Direct Print] ➞ select [PDF File] from the menu that appears under [Direct Print]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password ➞...
  • Page 54: Printing Ps Files Directly

    Specify the settings for Specify Print Range. If you want to specify the pages to print by the page number, click [Pages] ➞ enter the page numbers. Only the setting for the item whose radio button is selected will be effective. Specify the settings under Print Settings according to your preference.
  • Page 55: Printing Image Files Directly

    Specify the location of the PS file that you want to print. You cannot specify multiple PS files at the same time. Specify the Print Settings according to your preference ➞ click [Start Print]. To restore the settings to their original values, click [Reset]. To store the file in a user inbox, select [Store in User Inbox] ➞...
  • Page 56 Specify the location of the image file that you want to print. You cannot specify multiple image files at the same time. Specify the print range and print settings ➞ click [Start Print]. If you want to specify the pages to print by the page number, click [Pages] ➞ enter the page numbers.
  • Page 57: Managing The Address Book

    Managing the Address Book The Remote UI enables you to manage the Address Book by performing such operations as storing new addresses, editing addresses, and changing the name of the subaddress books. The types of addresses that can be managed are as follows.
  • Page 58: Operating The Address Book

    Operating the Address Book Click a subaddress book from the Address Book screen that appears after clicking [Address]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password ➞...
  • Page 59 If you want to perform an operation on an address or store a new address, click one of the buttons on the toolbar. Details of each item are shown below. (Register New Group) Enables you to store group addresses in the Address Book.
  • Page 60 ● To move an address: ❑ Click [ ] (Select) next to the address name ➞ click [ ] (Move to Another Address Books). ❑ From the Address Book drop-down list, select the Address Book where you want to move the address ➞ click [OK]. ●...
  • Page 61 ● To change the name of the subaddress book: ❑ Click [Register Address Book Name]. ❑ Enter the new name for the address book ➞ click [OK]. The name for [Address Book One-touch] cannot be changed. ● To store a new address in an unregistered one-touch button: ❑...
  • Page 62: Operating The System Reference Address Book

    Operating the System Reference Address Book Click [Address] ➞ select [System Ref.] from the menu that appears under [Address] ➞ click [Address Book for Remote Copy]. If you want to perform an operation on an address or store a new address, click one of the buttons on the toolbar. Details of each item are shown below.
  • Page 63: Customizing Settings

    Customizing Settings CHAPTER This chapter describes the various functions for customizing settings of the Remote UI. The system manager for the machine is the only user authorized to make these settings if Department ID Management has been enabled. Customizing System Settings ..........3-2 Customizing System Information .
  • Page 64: Customizing System Settings

    Customizing System Settings Customizing System Information The Remote UI enables you to specify the machine's system settings. IMPORTANT • If you are performing user authentication using the SDL or SSO login service, you cannot change the Additional Functions settings of the machine if you are logged in as a general user.
  • Page 65 Click [Add. Func.] ➞ select [System] from the menu that appears under [Add. Func.]. NOTE If the System Manager ID and password have been set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞...
  • Page 66 Enter the necessary information ➞ click [OK]. 1. Specify the Message Board settings. Status Display: The message you enter here is displayed at the bottom of the touch panel display. Enter a message (23 characters maximum). Pop-up Window: The message you enter here is displayed on the touch panel display.
  • Page 67 E-mail Address: Enter the e-mail address of the System Manager (64 characters maximum). Administrator Enter a comment for the System Manager (32 characters Comment (E-mail) maximum). 5. Specify the contact person information. Contact Person: Enter the name of the contact person (32 characters maximum).
  • Page 68 ● To protect the Address Book with a password, enable Access Number Management, and Restrict New Addresses: ❑ Click [Restrict Access to Destinations]. ❑ Specify the necessary fields ➞ click [OK]. Details of each item are shown below. Set Address Book Password: Set a password for the Address Book.
  • Page 69 Restrict Sending to Domains: Select to restrict sending to only domains you allow. To add an allowed domain, enter the domain name, and click [Add]. To edit an allowed domain, select the domain from the drop-down list, enter the new domain name, and click [Replacement].
  • Page 70: Restarting The Machine

    Restarting the Machine The System Manager Settings enable you to restart the machine from the Remote CAUTION When the machine is restarted, all the jobs currently underway are canceled. Make sure that all processing is complete before restarting the machine. IMPORTANT •...
  • Page 71 Click [OK]. CAUTION When the machine is restarted, all the jobs currently underway are canceled. Make sure that all processing is complete before restarting the machine. NOTE It takes approximately 30 seconds to restart the machine. Customizing System Settings...
  • Page 72: Specifying Ldap Server Settings

    Specifying LDAP Server Settings The Remote UI enables you to store and edit the LDAP (Lightweight Directory Access Protocol) server settings. If the LDAP server information is stored, the machine can access the LDAP server on the network to search and obtain addresses when you are storing or specifying addresses.
  • Page 73 NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK]. Specify the LDAP server settings. ● To register an LDAP server: ❑...
  • Page 74 ● To edit LDAP server settings: ❑ Click the LDAP server name. ❑ Specify the necessary fields ➞ click [OK]. You can also display the Edit LDAP Server screen by clicking [ ] to the left of the server name. ●...
  • Page 75: Specifying Forwarding Settings

    Specifying Forwarding Settings The Remote UI enables you to specify the forwarding conditions for forwarding received documents. IMPORTANT Forwarding settings are available only if the Universal Send Kit is activated, or the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is installed. NOTE The forwarding settings available using the Remote UI are the same as those that you can access from the control panel of the machine by pressing...
  • Page 76 Click the Receive Type drop-down list ➞ select the receiving mode. If you select [All], all the forwarding settings stored in the machine are displayed. NOTE The types of receiving modes that can be selected vary depending on the optional equipment attached to the machine.
  • Page 77 Forwarding Setting: Specify the necessary settings for forwarding documents, such as the document name and file format. Select the file format of the forwarded document from the list. If you select [Divide into Pages], the document is divided into separate pages before being sent. If you select [PDF], you can further select the PDF format from PDF Options.
  • Page 78 ● To forward all received documents without specific conditions: ❑ Click [Forwarding without Conditions] on the Forwarding Settings screen. ❑ Specify the necessary fields ➞ click [OK]. Details of each item are shown below. Receive Type: Select the receiving mode. Enable This Forwarding Condition: If you select this check box, the forwarding condition registered here is enabled.
  • Page 79 ● To edit a forwarding condition: ❑ Click the name of the forwarding condition that you want to edit. ❑ Edit the necessary fields ➞ click [OK]. ● To set the e-mail priority: ❑ Click [E-mail Priority Settings] on the Forwarding Settings screen. ❑...
  • Page 80: Managing Department Ids

    Managing Department IDs You can manage Department IDs with the Remote UI. Follow the procedure below to specify Department ID Management settings from the Remote UI. IMPORTANT Department ID Management is automatically set if the optional Card Reader-C1 is attached to the machine. NOTE •...
  • Page 81 Click [Add. Func.] ➞ select [Department ID Management] from the menu that appears under [Add. Func.]. The list of Department IDs registered in the machine is displayed in groups of one hundred. If you want to display another group, click [ ] (Dept. ID Group) drop-down list ➞...
  • Page 82 To specify Department ID Management settings, click [Settings] ➞ specify the desired settings on the Department ID Management Settings screen ➞ click [OK]. Details of each item are shown below. Enable Department ID Management: If this check box is selected, Department ID Management is enabled.
  • Page 83 To register a new department, click [ ] (Register New Department) ➞ specify the necessary fields on the Register New Department screen ➞ click [OK]. Details of each item are shown below. Department ID:Enter a number (seven digits maximum). Password: Enter a number (seven digits maximum).
  • Page 84: Import/Export Function

    Import/Export Function The Remote UI enables you to save the Address Book and other settings information, such as forwarding settings, as a file that can be loaded into the machine when needed. This function is useful when you want to use the same settings on another machine, and for backing up.
  • Page 85: Saving The Address Book

    Saving the Address Book You can store the Address Book as a file in your computer. Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Address Book] ➞ click [Export]. If a password is set for the Address Book, a dialog box prompting you to enter the password appears.
  • Page 86 Select the subaddress book to export and the file format ➞ click [Start Export]. Details of each item are shown below. Address Book: Select the subaddress book to be saved as a file from the drop-down list. File Format: Select the format in which to save the file. •...
  • Page 87: Loading An Address Book

    Loading an Address Book You can load address books into the machine from saved files. IMPORTANT • If you import the Address Book (Erase and Overwrite), Forwarding Settings, or Additional Functions settings, the information stored in Favorites Buttons and Recall memory are erased.
  • Page 88 Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Address Book] ➞ click [Import]. If a password is set for the Address Book, a dialog box prompting you to enter the password appears. Enter the Address Book password ➞ click [OK]. NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears.
  • Page 89 Click [Browse] ➞ select the file to import ➞ specify the necessary fields ➞ click [Start Import]. Details of each item are shown below. Address Book: Select the subaddress book to be imported. Import Method: Select the import method. • Append: The addresses in the file are added to the machine's Address Book.
  • Page 90: Saving Forwarding Settings In Files (Export)

    Saving Forwarding Settings in Files (Export) You can store forwarding settings as a file in your computer. Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Forwarding Settings] ➞ click [Export]. NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears.
  • Page 91: Loading A Forwarding Settings File (Overwrite/Import)

    Follow the instructions on the screen to specify the location where you want to save the file. Loading a Forwarding Settings File (Overwrite/Import) You can load forwarding settings into the machine from saved files. Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add.
  • Page 92 Select the format type from the File Format drop-down list ➞ click [Browse] ➞ select the file to import ➞ click [Start Import]. Details of each item are shown below. File Format: Select the format in which to save the file. •...
  • Page 93: Saving Additional Functions Settings In Files (Export)

    Saving Additional Functions Settings in Files (Export) You can store Additional Functions settings as a file in your computer. Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Additional Functions] ➞ click [Export]. NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears.
  • Page 94: Loading Additional Functions Settings Files (Overwrite/Import)

    Loading Additional Functions Settings Files (Overwrite/ Import) You can load Additional Functions settings into the machine from saved files. Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Additional Functions] ➞ click [Import]. NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears.
  • Page 95 Click [Browse] ➞ select the file to import ➞ click [Start Import]. IMPORTANT • When Additional Functions settings are imported, the System Manager ID, Department IDs, Address Book password, and Network settings are automatically overwritten. • If the System Manager ID is not set when the Additional Functions settings file is exported, the print totals under Department ID Management are cleared when the file is imported.
  • Page 96: Saving The Printer Settings

    Saving the Printer Settings You can store the Printer Settings as a file in your computer. Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Printer Settings] ➞ click [Export]. NOTE If the System Manager's ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears.
  • Page 97: Loading Printer Settings

    Loading Printer Settings You can load printer settings into the machine from saved files. IMPORTANT You cannot import a file while the machine is scanning. Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Printer Settings] ➞ click [Import].
  • Page 98: Device Custom Settings

    Device Custom Settings The machine's custom settings can be edited with the Remote UI. Follow the procedure below to customize the machine's settings from the Remote NOTE • The custom settings that are available using the Remote UI are part of the settings available from the control panel of the machine.
  • Page 99 Click [Add. Func.] ➞ select [Custom Settings] from the menu that appears under [Add. Func.]. NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞...
  • Page 100 NOTE • For more information on each setting, see other manuals relating to the function that needs to be set. • For information on how to turn ON and OFF the main power of the machine, see Chapter 1, "Before You Start Using This Machine," in the Reference Guide. 3-38 Device Custom Settings...
  • Page 101: Backing Up Inbox Documents

    Backing Up Inbox Documents You can back up inbox documents stored in the machine to a file server connected to the network. Inbox documents backed up in this way can be restored from the file server at a later date. The following data can be backed up and restored: •...
  • Page 102: Setting The Backup Destination For Inbox Documents

    Setting the Backup Destination for Inbox Documents You can specify the address, user name, password, and file path of the SMB server used to backup inbox documents. Click [Add.Func.] ➞ select [Custom Settings] from the menu that appears under [Add.Func.] ➞ click [Backup Destination Settings].
  • Page 103 Specify the necessary fields ➞ click [OK]. Details of each item are shown below. Host IP Address: The unique name used to identify the file server on the network. Enter the IP address of the SMB server to back up the inbox documents Enter the IP address of the SMB server to back up the inbox documents to in the following format: \\Server Name\Name of Shared Folder.
  • Page 104: Performing The Inbox Document Backup

    Performing the Inbox Document Backup Before upgrading the firmware of the machine, you can back up the inbox documents stored in the machine to the destination specified in "Setting the Backup Destination for Inbox Documents," on p. 3-40. Click [Add.Func.] ➞ select [Custom Settings] from the menu that appears under [Add.Func.] ➞...
  • Page 105: Restoring Backed Up Data

    Restoring Backed Up Data You can restore inbox document data which has been backed up on a server to the machine. Click [Add.Func.] ➞ select [Custom Settings] from the menu that appears under [Add.Func.] ➞ click [Restore] ➞ click [Display Backup Data]. Select the backup data to restore from the list ➞...
  • Page 106: Installing A Certificate File

    Installing a Certificate File It is necessary to install a key pair from a computer in order to use encrypted SSL communication for IPP printing, E-mail and I-faxes, the Remote UI, and delivering device information. Apart from the X.509 (DER) format server certificate preinstalled in the machine, you can also install a CA certificate file from your computer to use for encrypted SSL communication.
  • Page 107 NOTE If a System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears ➞ enter the System Manager ID and password ➞ click [OK]. Click [Register Key and Certificate]. Click [Install].
  • Page 108: Installing A Ca Certificate

    Installing a CA Certificate IMPORTANT For more information on registering a CA certificate file, see the Network Guide. Click [Add. Func.] ➞ select [Custom Settings] from the menu that appears under [Add. Func.] ➞ click [CA Certificate Settings]. NOTE If a System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears ➞...
  • Page 109: Installing/Checking/Erasing A User Signature Certificate And Key Pair

    Enter the path for the key pair and CA certificate file to install ➞ click [Start Installation]. The maximum number of characters that you can enter for the file name is eight, excluding the file path and file extension '.cer'. Specify the name of the file to install so that it will not exceed eight characters.
  • Page 110 Enter the required data ➞ click [Log In]. SDL is set as a login service. SSO is set as a login service. 3-48 Installing a Certificate File...
  • Page 111 IMPORTANT If there is more than a 30 minute difference between the current time set in the computer register by the Active Directory and the time set in the computer that you use for login, an error occurs when you log in using SSO. To be able to log in using SSO, it is necessary to match the current time on both the computers.
  • Page 112 ● To install a user key and certificate ❑ Click [Install]. ❑ Enter the path for the key pair and certificate file to install and the password of the private key ➞ click [Start Installation]. The maximum number of characters that you can enter for the file name is twenty, excluding the file path and file extension '.p12' or '.pfx'.
  • Page 113: Appendix

    Appendix CHAPTER This section contains the glossary and index. Glossary ............. . 4-2 Index .
  • Page 114: Glossary

    Glossary Authentication A system process which validates a user's logon information. The user's name and password must be registered in the system beforehand, and if the system detects a match, access is granted, depending on the user's access rights and permissions. BOOTP BOOTstrap Protocol.
  • Page 115 Device Information Delivery Registering device information in your machine enables you to set the machine to deliver the same device information to other imageRUNNER machine models that are connected to the same network. This enables you to easily manage multiple machines at the same time.
  • Page 116 File Transfer Protocol. A client-server protocol enabling a user to transfer files on one computer to and from another computer over a TCP/IP network. The File Transfer Protocol also governs the client program with which the user transfers files. HTTP Hypertext Transfer Protocol.
  • Page 117 Key pair In SSL security, the key pair consists of a public key and a private key. A public key is known to "everyone," and a private or secret key, is known only to the recipient of the message. Local Area Network. A network system formed by linking a server, workstations, devices, and computers, which are all located in the same building or some other relatively limited area.
  • Page 118 NetSpot Device Installer A Canon utility that automatically detects and installs printer drivers on local networks. Printer Control Language. A protocol originally designed by Hewlett-Packard, enabling PCs to communicate with printers. PCL has become a standard for laser and ink jet printers, and is now supported by most printer manufactures.
  • Page 119 PS (PostScript) Post Script. A representative page descriptive language developed by Adobe, which provides flexible font capability and high-quality graphics, especially for high-resolution printing. RARP Reverse Address Resolution Protocol. A protocol which associates a network adapter address (MAC address) with an IP (Internet Protocol) address. Remote UI Remote User Interface.
  • Page 120 SNMP v. 1 Used for read only access when used in conjunction with SNMPv3 for setting MIB Access Permission levels. Can be set to [Read/Write] if security is not necessary. SNMP v. 3 Management functions of SNMPv3 enable different permission levels for security, if used in conjunction with SNMPv1.
  • Page 121 Subnet Mask The method used to determine to which subgroup, or subnet, an IP address belongs. On TCP/IP networks, all devices whose IP addresses have the same prefix belong to the same subnet. Dividing a network into subnets is useful for both security and performance reasons.
  • Page 122 User signature Adds a digital signature to a private document, based on the registered user information when logging on using a login service. This prevents unauthorized access and alterations to the signed document. X.509 (DER) X.509 is a standard for digital key certificates defined by the ITU (International Telecommunications Union).
  • Page 123: Index

    Index Abbreviations used in this manual, x CA Certificates, 3-44, 4-2 Access Number Management, 3-6 Clear All Counts, 3-20 Additional Functions settings Clear Count, 3-21 Exporting, 3-31 Confidential Fax Inbox, 4-2 Importing, 3-32 Controlling machine remotely, 1-4 Address Book Cookie, 4-2 Changing the name of a subaddress book, Copy jobs, managing, 2-8 2-33...
  • Page 124 Enabling the Remote UI, 1-10 Importing the Address Book, 3-26 Ethernet, 4-3 Inbox management Export function, 3-22 About inbox management, 2-12 Confidential Fax Inboxes, 2-13, 2-22 Memory RX Inbox, 2-12, 2-18 User Inboxes, 2-12, 2-13 Information display, 2-2 Fax jobs, managing, 2-8 Internet Protocol (IP), 4-4 Fine, 4-3 IP address, 4-4...
  • Page 125 Limit Functions, 3-20 Link to MEAP Portal, 1-6 RARP, 4-7 Log on, 4-5 Receive jobs, managing, 2-10 Remote UI, 4-7 Resolution, 4-7 RX, 4-7 Machine Checking status, 1-3 Controlling remotely, 1-4 Customizing settings, 3-36 Send jobs, managing, 2-8 Setting up remotely, 1-4 Server certificate, 4-7 MEAP, 4-5 Setting, 1-10...
  • Page 126 TCP/IP, 4-9 TIFF, 4-9 Trademarks, xi TX, 4-9 UFR II, 4-9 Ultra Fine, 4-9 URL, 4-9 User signature, 4-10 X.509 (DER), 3-44, 4-10 4-14 Index...
  • Page 128 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.