Olympus DS-4000 Instructions Manual
  1. Manuals
  2. Brands
  3. Olympus Manuals
  4. Voice Recorder
  5. DS-4000
  6. Instructions manual

Olympus DS-4000 Instructions Manual

Olympus digital voice recorder instructions ds-4000
Hide thumbs Also See for DS-4000:
Table of Contents

Advertisement

Quick Links

DIGITAL VOICE
RECORDER
DS-4000
INSTRUCTIONS
INSTRUCTIONS
EN
MODE D'EMPLOI
FR
BEDIENUNGSANLEITUNG
DE
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
EN

Advertisement

Table of Contents
loading
Need help?

Need help?

Do you have a question about the DS-4000 and is the answer not in the manual?

Questions and answers

Related Manuals for Olympus DS-4000

Summary of Contents for Olympus DS-4000

  • Page 1 DS-4000 INSTRUCTIONS INSTRUCTIONS MODE D’EMPLOI BEDIENUNGSANLEITUNG Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that...

  • Page 2: Table Of Contents

    Table of Contents Table of Contents ... 2 Safe and Proper Usage ... 4 General Precautions ... 5 1 Getting Started Main Features ... 9 xD-Picture Card ... 10 Identification of Parts ... 11 Installing Batteries ... 13 Charging Battery ... 14 Information Regarding Rechargeable Batteries ...
  • Page 3 If the DSS Player is installed, click the [start] button, select [All Programs], then [ OLYMPUS DSS Player Pro], then click [DS-4000 Instructions]. You can read more about the items listed below.

  • Page 4: Safe And Proper Usage

    Safe and Proper Usage Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. Important Safety Precautions Certain symbols are used in the user’s manual and on this product to help protect users, their surroundings, and their property from possible injury or damage.

  • Page 5: General Precautions

    General Precautions G Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer. G Do not store the recorder in places exposed to excessive moisture or dust. G Do not use organic solvents such as alcohol and lacquer thinner to clean the unit.

  • Page 6: Battery Charger (Cradle)

    • Keep batteries away from fire. Caution • BR402 rechargeable batteries are exclusively for use with Olympus digital voice recorder DS-4000. Do not use them in combination with other equipment. • Do not subject batteries to strong shocks. • Do not use with other types of batteries, or with batteries that have different voltages or brand names.
  • Page 7 If this occurs, disconnect the power plug and consult your nearest Olympus dealer or customer support center. • Do not use or store the charger in/ on an unstable place, such as a television set, etc.
  • Page 8 1 do not touch any of the exposed parts; 2 immediately disconnect the power supply plug from the power outlet, and; 3 call your dealer or local Olympus representative for servicing. Continued use of the AC adapter under these circumstances could result in electric shock, fire or injury.

  • Page 9: Main Features

    Main Features Slide switch operation for ease of use and fast response. Dual function cradle, docking station, for recharging of Ni-MH Rechargeable Battery Pack (BR402) ( P.13)* downloading data from the recorder to a PC ( P.48). Two Programmable buttons A and B. Recording and storing voice in DSS format.

  • Page 10: Xd-Picture Card

    To recover the original recording time, initialize/format the card in the recorder. • Olympus will not be held liable for any data corruption or loss due to misuse of the media card. 1 Index area You can write down the card’s...

  • Page 11: Identification Of Parts

    Identification of Parts 1 EAR jack 2 MIC jack 3 Built-in microphone 4 NEW button 5 Slide (REC/STOP/PLAY/REV) switch 6 FF (Fast Forward) button 7 REW (Rewind) button 8 Built-in speaker 9 MENU button 0 B button (Programmable) ! A button (Programmable) @ ERASE button # Display (LCD panel) $ Record/Play indicator lamp...

  • Page 12: Display (Lcd Panel)

    Identification of Parts Display (LCD Panel) 1 Battery indicator 2 Folder 3 Priority indicator 4 Current file number 5 Total number of recorded files in the folder 6 Erase lock indicator 7 Character Information display 8 Microphone sensitivity display 9 VCVA (Variable Control Voice Actuator) indicator 0 Record mode indicator...

  • Page 13: Installing Batteries

    Installing Batteries Notes • Removing the battery pack while the recorder is in use may corrupt the file. If you are recording into a file and the battery run out, you will lose your currently recorded file since the file header will not be written. It is crucial to charge the batteries once you see only one hash mark in the battery icon.

  • Page 14: Charging Battery

    Charging Battery You can charge the Ni-MH Rechargeable Battery Pack in the recorder when you set the recorder in the cradle. The battery is usually shipped partially charged. You need to charge the battery before first use. AC adapter AC cable connector The plug type varies depending on the...

  • Page 15: Information Regarding Rechargeable Batteries

    Information Regarding Rechargeable Batteries These batteries are exclusively for use with Olympus voice recorder DS-4000. Never use them in combination with other equipment. Discharging Batteries self-discharge while they are not in use. Be sure to charge them regularly before use.

  • Page 16: Turning On The Recorder

    Turning ON the Recorder POWER Power Save Mode When the recorder is ON but not in use for 10 minutes, by default, it will switch to power save mode automatically. To reactivate the recorder again, press any of the buttons on the recorder. With the battery charged in the recorder and the card inserted properly, the recorder is ready to work.

  • Page 17: Setting Time/Date (Time&Date)

    Setting Time/Date (TIME&DATE) Setting the correct time and date on the recorder is very important since every file recorded on the recorder will have the date and time information as part of the file header. This will simplify the file management aspects later on. The hour indicator will flash automatically when you load batteries before using the recorder for the first time, or after the recorder hasn’t been used for a long time.

  • Page 18: Changing The Time/Date

    Setting Time/Date (TIME&DATE) Example: March 14, 2004 3M 14D 2004Y (Initial setting) ↓ 14D 3M 2004Y ↓ 2004Y 3M 14D Set the month. 1 Press the FF button or REW button to set the month. 2 Press the MENU button to accept the month.

  • Page 19: Inserting And Ejecting A Card

    • If an unformatted card is inserted, the recorder automatically displays the menu to menu format option ( P.36). • Never use any card in the recorder unless it has been formatted on this unit or on a CAMEDIA series Olympus digital camera ( P.36).

  • Page 20: Ejecting A Card

    Inserting and Ejecting a Card Ejecting a Card Slide the card cover lock in the direction indicated by the arrow. The card cover is unlocked and the message “CARD COVER IS OPEN” appears on the display. The power is switched off automatically. Push the card inward to unlock it, and let it eject partially.

  • Page 21: Recording

    Recording By default, the recorder has five folders, A, B, C, D, E and you can select folder by pressing the A button. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information.

  • Page 22: Review Recording

    Recording Notes • A beep will sound when the remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording. • “MEMORY FULL” or “FOLDER FULL” will be displayed when the memory or folder capacity is full. Delete any unnecessary files before recording any further ( P.27) or transfer dictation files to your computer using DSS Player Software ( P.45).

  • Page 23: Overwrite Recording

    Overwrite Recording You can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased. 1,2,3 Select and play the file you want to overwrite. Stop playback at the starting point of overwrite.

  • Page 24: Insert Recording

    Recording Insert Recording Additional recording can be inserted into previously recorded file. 1,3,4 Select and play the file you want to insert an additional recording into. While playing the file, press the MENU button to insert an additional recording. “INSERT ?” appears on the display. Move the slide switch to the REC position to start inserting an additional recording.

  • Page 25: Playing

    Playing You can start playing a file at any point. Select the file, then move the slide switch to the PLAY position to start playback. The record/play indicator lamp glows green. a Current playback time b Total recording time of the file being played Press the VOLUME (+) or VOLUME (–) button to adjust the volume.
  • Page 26 Playing Playback functions Fast Press the FF button once while stopped. Forward (FF) Rewind Press the REW button once while stopped. (REW) Hold the FF button while stopped or playing a file. (CUE) Review Hold the REW button while stopped or playing a file. (REV) Move the slide switch to the REV position.

  • Page 27: Erasing

    Erasing Erasing a File Erasing or deleting a file from any of the folder on the recorder is a very simple process. Select the file you want to erase. Press the ERASE button. “FILE ERASE ?” flashes on the display for approximately 8 seconds.

  • Page 28: Erasing All Files In A Folder

    Erasing Erasing All Files in a Folder All files in a folder can be erased simultaneously, except for locked files. Select any file in the folder, then press and hold the ERASE button for 3 seconds or longer. “ALL ERASE ?” flashes on the display for approximately 8 seconds.

  • Page 29: Partially Erasing A File

    Partially Erasing a File You can erase a selected file in part. Start playback the file you want to erase partially. Press the ERASE button at the point to start erasing. While playback continues, “PARTIAL ERASE” and the file length will alternate on the display.
  • Page 30 Erasing Press the ERASE button to confirm erase. The display changes to “PARTIAL ERASE!” and erasing will start. When “ERASE DONE” appears on the display, partial erase is complete. Notes • If the ERASE button is not pressed within the 8 seconds after “START” or “END”...

  • Page 31: Menu List

    Menu List Press the MENU button. MENU REC MODE MIC SENSE EXIT SUB MENU VCVA SUB MENU LOCK BEEP FORMAT EXIT CONTRAST USB CHARG. BACKLIGHT TIME&DATE Notes • If you press the NEW button or hold the MENU button for 1 second or longer, during a menu setup operation, the recorder will stop and apply the items that were set to that point.

  • Page 32: Learning To Use The Menu

    Learning to Use the Menu To navigate through the different options in the MENU, use the MENU List flow chart ( P.35) and the following steps to modify or change any settings. Press the MENU button. The menu appears ( P.31). Press the FF or REW button to highlight a menu item you want to modify/change.

  • Page 33: Setting Priority Levels

    Setting Priority Levels By default, B button is programmed with PRIORITY function. You can set a priority level on each file recorded. You can choose between “HIGH” and “NORMAL.” The default is NORMAL. To Set a Priority Level on an Existing File To Set a Priority on a New File Note Priority level cannot be changed on a locked filed.

  • Page 34: Setting Job Data

    Setting Job Data Every file recorded on the recorder will include the Author ID and Work Type as part of its header information. To create multiple Author IDs and Work Types on the recorder, use the bundled DSS Player software to create and upload a Job Data list (list of Author IDs and Work Types) to the recorder.
  • Page 35 Setting a Work Type Press the NEW button while in STOP mode. When more than one Work Type ID exist on the recorder, the Work Type ID list will display. Press the FF or REW button to highlight a Work Type from the Work Type ID list.

  • Page 36: Formatting The Card (Format)

    Formatting the Card (FORMAT) Cards that have been used on non-Olympus devices, or cards that are not recognized by the recorder, must be formatted before they can be used with the recorder. The Olympus xD-Picture Card included with the recorder is preformatted and ready for use.

  • Page 37: Locking Files (Lock)

    Press the FF or REW button again to highlight the “START” option. Press the MENU button again to initiate the formatting process. Formatting begins and “FORMAT!” flashes on the display. “FORMAT DONE” displays when formatting ends. Notes • The time required to format cards differs depending on the capacity of cards.

  • Page 38: Dss Player Software

    • When used with the recorder connected to a PC, direct recording on the PC is possible. Make sure that your computer meets the minimum requirements listed below. Please check with your system administrator or your Olympus Professional Dealer. Minimum Requirement...

  • Page 39: Lcd Display Information

    Macintosh Power Mac G3 233 MHz class processor or faster iMac/ iBook/ eMac/ Power Mac/ PowerBook (The computer must support a standard USB port.) Operating System: Mac OS 9.0-9.2.2/ 10.1-10.3 RAM: 64 MB or more (128 MB or more is recommended) Hard drive space: 50 MB or more Drive:...

  • Page 40: Installing Dss Player Software

    Make sure to exit all running applications, eject the floppy disk if you are using one, and logon as administrator if you are running Windows 2000/XP (Professional only) or Mac OS X on the network. Windows Insert Olympus DSS Player CD into the CD-ROM drive. The installation program will start automatically.

  • Page 41: Uninstalling Dss Player Software

    Click the [start] button on the taskbar. Select [Add/Remove programs] from the [Control Panel]. A list of installed applications is displayed. Select [Olympus DSS Player Pro], then click the [Change/Remove] button. Proceed with the installation according to the instructions on the screen.

  • Page 42: Using Online Help

    For information on the DSS Player usage and features, refer to the online Help. To start online Help: Windows • Click the [start] button, then select [All Programs], [Olympus DSS Player], [Dictation Help]. • While DSS Player is running, select the [Help] menu, [Contents].

  • Page 43: Connecting Recorder To Pc

    Connecting Recorder to PC Be sure to install the DSS Player software before connecting the recorder to a PC. However, if you do connect the recorder before or during the software installation, the “Add New Hardware Wizard” appears. In this case, cancel the wizard by pressing the [Cancel] button in the wizard screen and then install or continue the installation of DSS Player software.
  • Page 44 Connecting Recorder to PC 44 44 Connecting to Your PC Using the Cradle Place the recorder in the cradle Insert end A of the USB cable to your PC’s USB port or USB hub. Connect end b of the USB cable to the cradle. Turn ON the recorder, then set the recorder in the cradle.

  • Page 45: Running Dss Player

    Start Windows. Click the [start] button, then select [All Programs]. All program menu will be displayed. Select [Olympus DSS Player Pro], then click [Dictation Module]. Note If you connect the recorder before installing DSS Player, the “Add New Hardware Wizard” dialog box will open. If this happens, click [Cancel] to exit the wizard, then install the DSS Player software.
  • Page 46 Running DSS Player Macintosh Start your Macintosh. Connect the recorder to your PC. For cable connection instructions, see “Connecting to Your PC Using the USB Cable” ( P.43). Double-click the [DSS Player for Mac] folder. The DSS Player for Mac folder opens. Double-click DSS Player.

  • Page 47: Window Names

    Window Names Windows 1 Playback Control Bar Provides the control buttons to play and stop dictation files. 2 Dictation Tree View Displays the directory structure of the DSS, WAVE (Windows only) and AIFF (Macintosh only)-format files stored on your PC’s hard disk. * Main screen is displayed when DSS Player is started Macintosh...

  • Page 48: Downloading From Recorder To Pc

    Downloading from Recorder to PC There are 3 download options to transfer dictation files from the recorder to the PC: • Download Selected Files Download one or several dictation files to your PC. • Download Folder X (X is any of the seven folders A to G) Download all the dictation files in one folder.

  • Page 49: Download Complete

    Download the dictation file. From the [Download] menu, click [Download Selected Files]. Download complete. Do not disconnect the USB cable while the record/play indicator lamp on the recorder is flashing. Disconnecting the USB cable when the recorder indicator lamp is flashing will result in data loss or corruption.

  • Page 50: Playing A Dictation File

    Playing a Dictation File Select the folder. Select the folder where the dictation file resides. Select the dictation file. Select the dictation file to play from the Dictation List View. Play the dictation file. Click the (play) button in the Playback Control Bar or double-click the file.

  • Page 51: Changing User Id (Author Id)

    Changing User ID (Author ID) User ID can be uploaded to the recorder using the DSS Player. Up to 10 IDs can be uploaded to the recorder. From the main window, click the [Download] menu, then select [Create & Send Job Data]. The [Create & Send Job Data] window appears.

  • Page 52: Sending Dictation Files/Receiving Document Files

    Sending Dictation Files/Receiving Document Files Windows DSS Player software can send dictation files to a third party by e-mail or FTP. This process can be automated by configuring the DSS Player with the recipients profile information and the sending method. Setting the E-mail/FTP Service E-mail/FTP service needs to be set to send/receive files.
  • Page 53 Setting the Document File Retrieve Function From the [Tools] menu, select [Options], then click the [Receive] tab in the Option dialog box. Check the [Use collect back documents functions] check box. Select a protocol to be used for receiving a document file. If the transmission profile setting is not configured configure the setting in reference to the online manual.
  • Page 54 Sending Dictation Files/Receiving Document Files Sending Dictation Files Windows Sending Dictation Files Manually Select the dictation file you want to send from the Dictation List View. To select more than one file, press and hold either the [Ctrl] or [Shift] key and make your selection.
  • Page 55 When sending DSS files to a user who does not have the DSS Player software, the user will not be able to play the received DSS file. A free DSS Player from Olympus, DSS Player Lite, can be downloaded from the Olympus website at: http://www.olympusamerica.com/cpg_section/cpg_downloads.asp...

  • Page 56: Alarm Message List

    System error detected in the This is a malfunction. Contact recorder. the place of purchase or Olympus Service Center for repair. There is no card inserted. Insert a card ( P.19). The card cover is not closed.

  • Page 57: Troubleshooting

    Troubleshooting Symptom Probable cause Nothing appears The batteries are not loaded properly. on the display The batteries are dead. The recorder is in power off mode. Won’t start The recorder is in power off mode. The batteries are dead. Unable to record The card does not have enough memory.

  • Page 58: Accessories (Optional)

    Accessories (Optional) xD-Picture cards of 16, 32, 64, 128, 256 and 512 MB: M-XD16/32/64/128/256/512 Olympus CAMEDIA digital camera series xD-Picture Cards can be used. Headset: E102 Stereo headset for your PC. A helpful tool for PC based transcription. Monaural binaural earphone: E20 Noise-Cancellation microphone: ME12 (Dictation microphone) Used to get crisp recordings of your own voice by reducing the effects of ambient noise.

  • Page 59: Specifications

    103 g Including Ni-MH rechargeable battery pack (BR402). * Specifications and design are subject to change without notice. * Battery life is measured by Olympus. It varies greatly according to the type of batteries used and the conditions of use.

  • Page 60: Technical Assistance And Support

    Technical Assistance and Support DS-4000 is part of the Olympus Professional Dictation System. Your dealer is trained to troubleshoot and fix many common problems that you may be having with this system. If you encounter problems using your DS-4000, we recommend that you contact your Olympus Professional Dealer that sold you the system.

Table of Contents

Save PDF