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5
Select the scan settings (Format, Content, Color, and Resolution).
6
Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are prompted
to select another number.
Creating an e-mail shortcut using the touch
screen
1
From the home screen, navigate to:
E-mail > Recipient > type an e‑mail address
To create a group of recipients, touch Next address, and then type
the next recipient's e-mail address.
2
Touch
.
3
Type a unique name for the shortcut, and then touch Done.
4
Verify that the shortcut name and number are correct, and then
touch OK.
If the name or number is incorrect, then touch Cancel, and then
reenter the information.
Canceling an e-mail
•
When using the ADF, touch Cancel Job while Scanning appears.
•
When using the scanner glass, touch Cancel Job while Scanning
appears, or while Scan the Next Page / Finish the
Job appears.
Faxing
Sending a fax
Sending a fax using the touch screen
1
Load an original document facedown into the ADF or on the scanner
glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2
If you are loading a document into the ADF, then adjust the paper
guides.
3
On the home screen, touch Fax.
4
Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number and then enter the
recipient's telephone number or shortcut number, or search the
address book.
Note: To place a dial pause within a fax number, press
The dial pause appears as a comma in the "Fax to" box. Use this
feature if you need to dial an outside line first.
5
Touch Fax It.
Sending a fax using the computer
The printer driver fax option allows you to "print to fax," where the
scanner sends a queued document as a fax rather than print it. The fax
option functions as a normal fax machine, but it is controlled through
the printer driver instead of through the scanner control panel.
1
With a document open, click File > Print.
2
Select the printer, and then click Properties, Preferences,
Options, or Setup.
3
Navigate to:
Fax tab > Enable fax
4
Enter the recipient fax number or numbers in the "Fax number(s)"
field.
Note: Fax numbers can be entered manually or by using the
Phone Book feature.
5
If necessary, enter a prefix in the "Dialing prefix" field.
6
Select the appropriate paper size and page orientation.
7
If you want to include a cover page with the fax, then select Include
cover page with fax, and then enter the appropriate information.
8
Click OK.
Notes:
•
The Fax option is available for use only with the PostScript driver
or with the Universal Fax Driver. For information on installing
these drivers, see the Software and Documentation CD.
•
The Fax option must be configured and enabled in the PostScript
driver under the Configuration tab before it can be used.
•
If the Always display settings prior to faxing check box is
selected, then you are prompted to verify the recipient
information before the fax is sent. If this check box is cleared,
2
then the queued document is sent automatically as a fax when
you click OK on the Fax tab.
Sending a fax using shortcuts
Fax shortcuts are just like the speed dial numbers on a telephone or
fax machine. A shortcut number (1–99999) can contain a single
recipient or multiple recipients.
.
1
Load an original document facedown into the ADF or on the scanner
glass.
Note: Do not place postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2
If you are loading a document into the ADF, then adjust the paper
guides.
3
Press
, and then enter the shortcut number using the keypad.
4
Touch Fax It.
Sending a fax using the address book
The address book enables you to search for bookmarks and network
directory servers.
Note: If the address book feature is not enabled, then contact your
system support person.
1
Load an original document facedown into the ADF or on the scanner
glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2
If you are loading a document into the ADF, then adjust the paper
guides.
3
From the home screen, navigate to:
Fax >
> Browse shortcuts
4
Using the virtual keyboard, type the name or part of the name of
the person whose fax number you want to find.
Note: Do not attempt to search for multiple names at the same
time.
5
Touch Done > Fax It.
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