AMX RMS User Manual
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AMX RMS User Manual

AMX RMS User Manual

Resource management suite
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Download this manual See also: Administrator's Manual
User's Guide
RMS
®
Resource Management Suite
(v3.3 or higher)
E n t e r p r i s e A p p l i c a t i o n s
L a s t R e v i s e d : 6 / 0 1 / 2 0 0 9

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  • Page 1 User’s Guide ® Resource Management Suite (v3.3 or higher) E n t e r p r i s e A p p l i c a t i o n s L a s t R e v i s e d : 6 / 0 1 / 2 0 0 9...
  • Page 2 LICENSE GRANT. AMX grants to Licensee the non-exclusive right to use the AMX Software in the manner described in this License. The AMX Software is licensed, not sold. This license does not grant Licensee the right to create derivative works of the AMX Software.

  • Page 3: Table Of Contents

    Room Search Results Page .................... 12 Conducting a Room Search ................... 12 RMS User Page ....................13 Sign In Page......................13 How Do I Sign In To RMS? .................... 13 Preferences Page ....................13 Setting the Default Language ..................13 Setting the Home Page ....................13 Resetting Column Sorting .....................
  • Page 4 Ending a Meeting Early At The In-Room Panel.............. 26 Executing a Meeting Preset ..................27 Using the Room’s Calendar ................... 27 Setting The Meeting To "Please Do Not Disturb"............28 Placing a Help Request....................28 Placing a Service Request....................29 RMS Resource Management Suite - User’s Guide...

  • Page 5: Amx Resource Management Suite (Rms)

    Using the options on the Scheduling page to view the application schedule, and create entries to the schedule. Using the options on the RMS User Page to sign in and out of RMS, set program preferences, enter User profile information, and set User Notification preferences.
  • Page 6 AMX Resource Management Suite (RMS) To illustrate this point, FIG. 1 shows the Scheduling page from several different RMS solutions. Note that the only difference between each solution is strictly in the terminology used: Exhibit Manager ClassRoomManager ExhibitManager HomeManager MeetingManager FIG.

  • Page 7: Scheduling Page

    • Equipment - This is the equipment list for the room. Opening Day view Select View Schedule > Day View in the menu on the left side of the RMS application. This launches the Day View Page section on page 3.

  • Page 8: Week View Page

    • Equipment - This is the equipment list for the room. Opening Week View Select View Schedule > Week View in the menu on the left side of the RMS application. This launches the Week View Page section on page 4.

  • Page 9: Month View Page

    • Equipment - This is the equipment list for the room. Opening Month View Select View Schedule > Month View in the menu on the left side of the RMS application. This launches the Month View Page section on page 5.

  • Page 10: Add Appointment Page

    Add Appointment Page Add Appointment • Room A drop down list of rooms available for scheduling within the RMS application. Search allows you to find a room base on your needs. See the Room Search Page section on page 12.
  • Page 11 • Automatically executes at the start of the session - The preset runs at the Start Time of the meeting. Control Event Drop down menu list of available control function macros in your selected class- room. This event executes based on the Execution designation. RMS Resource Management Suite - User’s Guide...
  • Page 12 The welcome message can provide your attendees with a warm greeting. This feature is only available if a panel is available for display. Touch Panel Image RMS supports custom image display for assisting in informing your attendees. The following formats are supported: • BMP (Microsoft Windows Bitmap) •...

  • Page 13: Rms Appointment Details Page

    Scheduling Page RMS Appointment Details Page The RMS Appointment Details page allows you to assign text and images to the appointment. MeetingManager executes any predefined Control Functions, if available, and provides welcome text to your attendees. FIG. 3 RMS Appointment Details page RMS Appointment Details •...

  • Page 14: Creating An Appointment

    This feature is only available if a G4 panel is available for display. Creating an Appointment Select Add Appointment in the menu on the left side of the RMS application to access the Appointment page. In the Room drop down menu, select the room that will host the appointment or search for a room by clicking Search.

  • Page 15: Creating An Appointment With An External Scheduler

    When used in conjunction with an external scheduling system (e.g. Lotus Notes), RMS must check the scheduling system for changes and updates. RMS utilizes a trolling engine to log into the external scheduling system, check for new and updated appointments, and then sync those appointments within the RMS database.

  • Page 16: Touch Panel Pages

    Scheduling Page Touch Panel Pages Included in the RMS SDK are touch panel files that allow the user to execute manual presets, send help and maintenance requests, extend the appointment, and view schedules. Room Search Page The Room Search page allows you to search for a specific room or find one based on your appointment needs.

  • Page 17: Rms User Page

    MeetingManager. Setting the Default Language Select Settings > Preferences in the menu on the left side of the RMS application. This launches the Preferences Page section on page 13. Select your language from the drop down menu, Language. Auto Detect will use the language settings of your web browser.

  • Page 18: Setting Scheduling View Hours

    Notifications are only sent between the start and end times. Editing your User Profile Select Settings > Profile in the menu on the left side of the RMS application. This launches the User Profile Page section on page 14. Change any of the fields but be sure to include all of the required information.

  • Page 19: Changing Your User Password

    RMS User Page Changing your User Password Select Settings > Profile in the menu on the left side of the RMS application. This launches the User Profile Page section on page 14. Click the Profile tab at the top of the page.

  • Page 20: Create New Notification Page

    Create New Notification • Enabled When checked, the notification is active. • Groups/Rooms A drop down list of groups and rooms in the RMS system. Selecting one tracks it for the pur- poses of the notification. This field is required. • Users The username receiving the notification.

  • Page 21: Sign Out Page

    The Sign Out page confirms your selection to exit the MeetingManager application; select Yes or No. Signing Out of RMS Select Sign Out in the menu on the left side of the RMS application. Click Yes to confirm. RMS Resource Management Suite - User’s Guide...
  • Page 22 RMS User Page RMS Resource Management Suite - User’s Guide...

  • Page 23: Rms Touch Panel Pages

    RMS Touch Panel Pages Overview Included within the RMS SDK are G4 touch panel pages for your RMS installation. Based on NetLinx code configuration, the panel boots up as either a RMS Welcome Page or In-Room Panel page. RMS Welcome Page The RMS Welcome Page (FIG.

  • Page 24: Rms Meeting Request Dialog

    RMS Welcome Page (Cont) Extend Meeting When available, extends the reserve time for the meeting room. RMS extends in increments of 15 minutes. Note: Reoccurring meetings cannot be extended. End Meeting Ends the meeting early and makes the room available to the schedule.

  • Page 25: Finding A Meeting In A Room's Schedule

    Once you have located the meeting, press the meeting to see more information. Creating a Meeting At The Welcome Panel Within the Welcome page, press Create Meeting. This launches the RMS Meeting Request Dialog section on page 20. Set the following:...

  • Page 26: Extending A Meeting At The Welcome Panel

    RMS Touch Panel Pages Extending a Meeting At The Welcome Panel Within the Welcome page, press Extend Meeting. RMS extends the meeting in 15 minute increments. Both successful and failed extension attempts receive a message (FIG. 8). Confirmed - the meeting has been extended.

  • Page 27: Ringing The Doorbell

    FIG. 11 Doorbell The ring doorbell button will be hidden if the meeting room has enabled Do Not Disturb (see the Setting The Meeting To "Please Do Not Disturb" section on page 28). RMS Resource Management Suite - User’s Guide...

  • Page 28: Rms In-Room Page

    RMS Touch Panel Pages RMS In-Room Page The RMS In-Room Page (FIG. 12) is displayed on the panel inside of the meeting room. FIG. 12 RMS In-Room Page RMS In-Room Page Meeting room schedule The schedule for the meeting room.

  • Page 29: Finding A Meeting In A Room's Schedule

    Once you have located the meeting, press the meeting to see more information. Creating a Meeting At The In-Room Panel Within the In-room page, press Create Meeting to access the RMS Meeting Request dialog (FIG. 6 on page 20). Set the following:...

  • Page 30: Extending A Meeting At The In-Room Panel

    Extending a Meeting At The In-Room Panel In the In-Room page, press Extend Meeting. RMS extends the meeting in 15 minute increments. Both successful and failed extension attempts receive a message (FIG. 14): Confirmed - the meeting has been extended Unsuccessful - the meeting has not been extended.

  • Page 31: Executing A Meeting Preset

    See Also... Creating an Appointment section in the RMS Administrator’s guide. Creating a New Macro section in the RMS Administrator’s guide. Using the Room’s Calendar Within the In-room page, press Room Calendar to access the Room Calendar dialog (FIG. 17).

  • Page 32: Setting The Meeting To "Please Do Not Disturb

    There are 2 responses you can expect from the Help Desk (FIG. 20): Message from Help Desk (Press OK to confirm) Question from Help Desk (Press your response to select) FIG. 20 Message from Help Desk, Question From Help Desk Messages RMS Resource Management Suite - User’s Guide...

  • Page 33: Placing A Service Request

    In the In-room page, press Service to access the Service Request dialog (FIG. 21). FIG. 21 Service Request dialog Type your message using the on-screen keyboard. Press Send; RMS will confirm with you that the request has been sent. RMS Resource Management Suite - User’s Guide...
  • Page 34 RMS Touch Panel Pages RMS Resource Management Suite - User’s Guide...
  • Page 35 RMS Touch Panel Pages RMS Resource Management Suite - User’s Guide...
  • Page 36 It’s Your World - Take Control™ 3000 RESEARCH DRIVE, RICHARDSON, TX 75082 USA • 800.222.0193 • 469.624.8000 • 469-624-7153 fax • 800.932.6993 technical support • www.amx.com...

This manual is also suitable for:

Rms 3.3

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