Triumph Adler DC 2025 Instruction Handbook Manual
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Triumph Adler DC 2025 Instruction Handbook Manual

Triumph Adler DC 2025 Instruction Handbook Manual

Fax system (f), digital multifunctional system
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Instruction Handbook
DC 2025 | 2035
Fax system (F)
Digital Multifunctional
System

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Summary of Contents for Triumph Adler DC 2025

  • Page 1 Instruction Handbook DC 2025 | 2035 Fax system (F) Digital Multifunctional System...

  • Page 2: Trademark Information

    NOTICE This Operation Guide contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System. Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions, for purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names of Parts.
  • Page 3 Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surround- ing objects, and ensure correct and safe usage of the facsimile.
  • Page 4 Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease.
  • Page 5 Introduction Section 5 This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. Managing Information In addition, it includes explanations on how to print out the management reports and lists About Your Fax that contain information about the result of fax communications and other settings made Communications...

  • Page 6: Table Of Contents

    Contents Redialing Functions ............. 1-33 Important! Please read it first......v (1) Automatic Redialing ............1-33 (2) Manual Redialing .............. 1-33 INSTALLATION PRECAUTIONS ........... v PRECAUTIONS FOR USE ............. v Section 2 Fax Operation (Various Functions) .... 2-1 Section 1 Fax Operation (Basic Use) ......1-1 Duplex Transmission .............
  • Page 7 Contents F-Code Based Relay Broadcast Communication ..... 4-17 Section 6 Various Settings and Registration ..... 6-1 (1) Registering F-Code Relay Boxes ........4-17 (2) Modifying and Deleting F-Code Relay Boxes ....4-18 (3) F-Code Based Relay Broadcast Transmission ....4-19 Turning Report Print Out ON/OFF ........

  • Page 8: Important! Please Read It First

    Important! Please read it first. This Operation Guide contains information on using the facsimile Caution Labels functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both handbooks in good INSTALLATION PRECAUTIONS condition in a location close to the machine.

  • Page 9: Section 1 Fax Operation (Basic Use)

    Section 1 Fax Operation (Basic Use) Names of Parts (1) Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on other parts of this machine. Document Processor Main Body + Duplex Document Processor attached G Document Processor...

  • Page 10: Operation Panel Parts And Their Functions

    Section 1 Fax Operation (Basic Use) (2) Operation Panel Parts and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on the keys and indicators that are utilized when this machine is used as a copier.

  • Page 11: Basic Fax Screen On The Touch Panel

    Section 1 Fax Operation (Basic Use) (3) Basic fax screen on the touch panel The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode is called the "basic fax screen".

  • Page 12: Preparations

    Section 1 Fax Operation (Basic Use) Touch either the “Tone Line(DTMF)” key or the “Pulse Preparations Line(10PPS)” key, as appropriate. When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in “(1) Setting the Type of Phone Line”...

  • Page 13: Registering Your Self-Station Information

    Section 1 Fax Operation (Basic Use) Touch the “FAX default” key. (3) Registering Your Self-Station Information If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.

  • Page 14: Setting The Date And Time

    Section 1 Fax Operation (Basic Use) G Registering your fax number G Registering your station ID Use the keypad to enter your fax number. Use the keypad to enter the desired station ID (4 digits). * The fax number can be up to 20 digits in length. * If you want to reset the displayed number to “0000”, simply * If you want to clear the currently displayed number from the press the Stop/Clear key.

  • Page 15: Features And Functions Of This Fax

    Section 1 Fax Operation (Basic Use) Touch the “Register” [“Registration”] key. The Registration Features and Functions of this Fax Select screen will appear. The following contains explanations about features and functions that should be understood when this machine is used as a facsimile. (Inch) (1) Switching from the Copy Operation Mode to the Fax Operation Mode...

  • Page 16: When You Press The Reset Key

    Section 1 Fax Operation (Basic Use) G Message display when Restricted Access is turned ON... (4) Auto Clear Function Even if the fax machine is in the initial mode for fax operation, the The Auto Clear function will clear all entered settings and the touch message display will differ if Restricted Access (page 4-43) is turned panel will return to the initial mode settings after any type of transmission or print out, or if you do not press any keys within 90...

  • Page 17: Network Fax Functions (Option)

    Section 1 Fax Operation (Basic Use) G Reception Documents sent by the other fax machine, etc., will be received by this fax and saved via the Printer/Scanner Kit into a designated folder on the network’s server computer (the computer on which the included Scan- ner File Utility is installed).
  • Page 18 Section 1 Fax Operation (Basic Use) G Table of Operations Available/ > Checking the status of a fax communication in progress (Inch) Unavailable under Dual Access Additional operation Initial operation 1 During set-up for sending documents in the Direct Feed Transmission mode* (Metric) 2 During set-up for sending documents in the Memory Trans-...
  • Page 19 Section 1 Fax Operation (Basic Use) – – – – – – m: The additional operation will work with the initial operation under <Table codes> The numbers and symbols shown in the table above refer to the certain conditions. The adjoining numerals refer to the following following: conditions: * : During procedures that use the message display but are not...

  • Page 20: Batch Transmission Function

    Section 1 Fax Operation (Basic Use) (9) Batch Transmission Function (11) F-Code Based Communication Any time the destination as well as the scheduled time of F-Code Based Communication involves fax communication that transmission is the same for separate sets of documents in memory, includes certain codes (in the form of numbers and symbols), the up to 10 of these multiple sets of documents will be automatically base of a protocol that has been adopted for use by other facsimile...

  • Page 21: Rotate Received Documents

    Section 1 Fax Operation (Basic Use) (13) Rotate Received Documents (15) Fax Priority Printout Even if the orientation of the received documents and of the paper set It is possible to have incoming faxes, which are received during a in the drawers differs, if their size is the same (11" x 8 1/2" [A4]), this copy operation, printed out without having to wait for that copy function will automatically rotate the received data 90˚...

  • Page 22: Sending Documents

    Section 1 Fax Operation (Basic Use) Sending Documents The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation. (Inch) Switching to the Fax Operation mode Check the message display to make sure that the touch panel is in the initial mode for fax operation (the basic fax screen is displayed).

  • Page 23: G Acceptable Documents

    Section 1 Fax Operation (Basic Use) G Acceptable documents Setting the documents > When set in the Document Processor... G Document Processor G Duplex Document Processor • Type...Standard sheet documents 1 Adjust the document insert 1 Adjust the document insert •...

  • Page 24: G Resolutions

    Section 1 Fax Operation (Basic Use) Dialing a destination fax number Use the keypad to enter the destination fax number. * The destination fax number can be up to 32 digits in length. * If a mistake is made at any point in entering the fax number, touch the “r”...

  • Page 25: G Document Contrast

    Section 1 Fax Operation (Basic Use) G Document contrast Selecting the contrast It is possible to select a contrast from among the 3 available Dark: For transmitting light documents at a darker contrast settings. Regular: For transmitting document with a normal contrast * The default setting is for Regular contrast.
  • Page 26 Section 1 Fax Operation (Basic Use) Initiating the fax transmission Press the Start key. The transmission operation will begin <If the Documents Were Set on the Platen...> automatically. * You can select or change the resolution or contrast during Whenever you set the documents that you want to transmit scanning or dialing.

  • Page 27: Receiving Documents (Automatic Fax Reception)

    Section 1 Fax Operation (Basic Use) Receiving Documents (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this <Reception modes> machine and no special settings are required for its use. This fax machine offers the following 4 or 5 (depending upon the * Fax reception is possible even if the main switch is turned OFF (O).

  • Page 28: G Making Copies During A Reception

    Section 1 Fax Operation (Basic Use) G Making copies during a reception Receiving a fax When a fax comes in, fax reception will begin automatically It is possible to make copies even during a reception in which after the amount of time equal to a designated number of documents are being directly printed out (whereby Imaging memory is rings.

  • Page 29: Canceling A Communication

    Section 1 Fax Operation (Basic Use) Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode.

  • Page 30: Canceling A Reception

    Section 1 Fax Operation (Basic Use) (4) Canceling a Reception If you want to cancel a reception, perform the following procedure. (Inch) (Metric) Touch the “Status” [“Act status”] key in the bottom right of the touch panel. The status of the communication currently in progress will appear in the message display.

  • Page 31: Entering Characters

    Section 1 Fax Operation (Basic Use) Entering Characters The Character Input screen will appear during registration of your own name (self-station name), destination names, etc. (1) Character Input screen Inch version There are 3 different Character Input screens. One for uppercase input, one for lowercase input and one for special character input. Touch the “Capital” key, the “Letter”...

  • Page 32: Procedure

    Section 1 Fax Operation (Basic Use) (2) Procedure Metric Version Inch Version [Ex.] To enter “Km-4” [Ex.] To enter “Km@4” Touch the “q Shift” key to switch from lowercase input to Verify that the “Capital” key is highlighted and touch the “K” key. uppercase input.

  • Page 33: One-Touch Keys

    Section 1 Fax Operation (Basic Use) Touch the “Dial” key. The touch panel will switch to dial One-touch Keys registration. If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also (Inch) use one-touch keys to designate destination fax numbers for F-Code Based Communication and Encrypted Transmissions.
  • Page 34 Section 1 Fax Operation (Basic Use) Use the keypad to enter the fax number you want to register If you want to perform more detailed settings like selecting the under that one-touch key. (Maximum 32 digits) transmission speed, or designating this one-touch key for F-Code Based Communication or Encrypted Transmission, touch the “Setting”...
  • Page 35 Section 1 Fax Operation (Basic Use) Use the keypad to enter the desired subaddress and F-Code Touch the “Encryption box #” key and then use the keypad to password. (Maximum 20 digits) enter the number of the destination party's Encryption Box. * To switch between the subaddress and password input screens, touch the “Password”...

  • Page 36: Modifying And Deleting

    Section 1 Fax Operation (Basic Use) If you want to delete the registered one-touch key, touch the (2) Modifying and Deleting “Delete” key and then go to the next step. If you want to * If the one-touch key that you want to modify is designated for modify the registered information, touch the “Change F-Code Based Communication, you will NOT be able to change the contents”...

  • Page 37: Dialing

    Section 1 Fax Operation (Basic Use) Press the Start key. (3) Dialing The transmission operation will begin automatically. You can dial a fax number by simply pressing the one-touch key * Any time you set documents on the platen, after each under which that number is registered.

  • Page 38: Dialing With Abbreviated Numbers

    Section 1 Fax Operation (Basic Use) Dialing with Abbreviated Numbers Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 3-digit number between 001 and 600 and this number is referred to as that key's “abbreviated number”. It is then possible to dial a destination number by simply entering the corresponding abbreviated number.

  • Page 39: Address Book

    Section 1 Fax Operation (Basic Use) Address Book The address book searches for the name of the other party as it is registered under a one-touch key, group dial key, program key or chain dial key and will dial the corresponding fax number(s) upon command. This function is extremely useful when a large number of fax numbers have been registered.

  • Page 40: Printing Out A Telephone Directory List

    Section 1 Fax Operation (Basic Use) The speed-dial keys that are registered with a name that (3) Printing Out a Telephone Directory List starts with that first letter will be displayed. Print out this list in order to check the fax numbers that can be found in a address book search.

  • Page 41: Redialing Functions

    Section 1 Fax Operation (Basic Use) Redialing Functions Redialing refers to dialing the most recently dialed number once again. (1) Automatic Redialing When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond.

  • Page 42: Section 2 Fax Operation (Various Functions)

    Section 2 Fax Operation (Various Functions) Section 2 Fax Operation (Various Functions) Duplex Transmission Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always accomplished by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the Memory Transmission mode.
  • Page 43 Section 2 Fax Operation (Various Functions) 7. Select whether or not you want to include a cover page with the 9. Touch the “Close” key. transmission by touching either the “Yes” key or the “No” key, as appropriate. > If you want to send a 1-sided document as a cover sheet to the 10.

  • Page 44: Standby Transmission

    Section 2 Fax Operation (Various Functions) Standby Transmission Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed.

  • Page 45: Broadcast Transmission

    Section 2 Fax Operation (Various Functions) Broadcast Transmission Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time.

  • Page 46: Interrupt Transmission

    Section 2 Fax Operation (Various Functions) Interrupt Transmission Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.

  • Page 47: Communication Using The Timer

    Section 2 Fax Operation (Various Functions) Communication Using the Timer * A maximum of 50 communications (including any combination of If you designate in advance the time for a communication to begin, communications that use the timer, Interrupt Transmissions and that communication will be carried out automatically once the Standby Transmissions) can be scheduled at one time.

  • Page 48: Chain Dial Keys

    Section 2 Fax Operation (Various Functions) Chain Dial Keys If you register a chain dial number under a speed-dial key in advance, that speed-dial key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number. Example: If the number “0123”...

  • Page 49: Modifying And Deleting

    Section 2 Fax Operation (Various Functions) 6. Touch the “Next” key. (2) Modifying and Deleting * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1.

  • Page 50: Using A Chain Dial Key

    Section 2 Fax Operation (Various Functions) > Deleting a chain dial key (3) Using a Chain Dial Key 5. Touch the “Yes” key. * If you want to cancel the procedure part way through, press the The message display will return to the same screen as was Reset key.

  • Page 51: Editing A Communication In Memory

    Section 2 Fax Operation (Various Functions) Editing a Communication in Memory You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.

  • Page 52: Deleting The Communication

    Section 2 Fax Operation (Various Functions) 4. Touch the “Delete” key. (3) Deleting the Communication You can delete a scheduled communication that is in memory and waiting for a start time. * You CANNOT delete a scheduled communication that is in memory (Inch) waiting to be forwarded to a destination fax.

  • Page 53: Modifying The Contents Of The Communication

    Section 2 Fax Operation (Various Functions) (4) Modifying the Contents of the 4. Touch the “Program/Change” key. Communication You can modify the information relating to a scheduled communication that is presently saved in memory. The scheduled time for the communication to start can be changed, destinations (Inch) changed, added and deleted, or the communication can be canceled completely.
  • Page 54 Section 2 Fax Operation (Various Functions) G Changing fax numbers G Deleting fax numbers 13. Touch the “Change” key. 9. Touch the “Delete” key. (Inch) 14. Enter the new destination fax number. * You can enter the fax number(s) using the keypad, abbreviated numbers, one-touch keys, group dial keys and the address book.

  • Page 55: Manual Fax Transmission

    Section 2 Fax Operation (Various Functions) Manual Fax Transmission Once you are connected with the destination party, transmission * Speaking to the other party and/or performing Manual Fax can be initiated manually by pressing the Start key. Transmission is only possible if a separately purchased Use this mode when you want to talk to the other party prior to telephone is connected to this fax machine.

  • Page 56: Manual Fax Reception

    Section 2 Fax Operation (Various Functions) Manual Fax Reception Once you are connected with the other party, reception can be * Conversation with the other party is only possible if a separately initiated manually by pressing the Start key. purchased telephone is connected to this fax machine. Use this mode when you want to talk to the other party prior to * Auto Fax Reception is the default setting in this fax, so, in order actual reception of the documents.

  • Page 57: Section 3 Troubleshooting

    Section 3 Troubleshooting Section 3 Troubleshooting (2) If a Power Failure Report is Printed When the Fax Data Indicator is Lit... Out... If documents, schedule communications or other information con- tained in memory are lost because power to the fax is disconnected or lost, a Power Failure Report will be printed out once power is restored.

  • Page 58: When One Of These Message Is Displayed

    Section 3 Troubleshooting When One of These Message is Displayed... When any of the following messages appear in the message display, follow the corresponding procedure. Message Procedure Page “Close XX Cover.” The cover indicated in the message display is open. Close it securely. “Check the cover.”...
  • Page 59 Section 3 Troubleshooting Message Procedure Page Maintenance by qualified service personnel is required. Contact your service representative, an authorized service center or the place of purchase. If “C” and a 4-digit “Call for Service” number are displayed as well, inform the service personnel of the displayed number. “Time for maintenance”...

  • Page 60: Troubleshooting Tables

    Section 3 Troubleshooting Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase. Problem Check point Corrective procedure...
  • Page 61 Section 3 Troubleshooting Corrective procedure Problem Check point Reference page Did the transmitting party perform the appropriate registration procedure for the I am not able to perform Encrypted Check the information to be registered one-touch key (designated for Encrypted 1-25 Communication.
  • Page 62 Section 3 Troubleshooting Corrective procedure Problem Check point Reference page I am not able to perform Polling Did the transmitting party perform the Check with the transmitting party. Reception. Polling Transmission procedure correctly? I am not able to perform F-Code If the relay station fax machine does not one Based Relay Broadcast Transmission.
  • Page 63 Section 3 Troubleshooting Problem Check point Corrective procedure Reference page Are the subaddress and the F-Code I am not able to print out documents Check the registered F-Code Confidential password that you entered correct for that 4-10 from my F-Code Confidential Box. Box information.

  • Page 64: Section 4 Other Features Of This Fax

    Section 4 Other Features of this Fax Section 4 Other Features of this Fax Auto FAX/TEL Switching This reception mode is convenient for using a separately * Auto FAX/TEL switching is only possible if a separately purchased telephone together with this fax on a single telephone purchased telephone is connected to this fax machine.

  • Page 65: Tad Reception

    Section 4 Other Features of this Fax TAD Reception * TAD Reception is only possible if a separately purchased This reception mode is convenient for using a separately telephone with answering machine capabilities is connected purchased telephone with answering machine capabilities to this fax machine.

  • Page 66: Reception (Available In Inch Versions Only)

    Section 4 Other Features of this Fax D.R.D. Reception (Available in inch versions only) This reception mode utilizes the Distinctive Ring Pattern * Using D.R.D. Reception to receive a telephone call is only service available from some telephone companies. With this possible if a separately purchased telephone is connected service, you can use two or more telephone numbers on a to this fax machine.

  • Page 67: Remote Switching

    Section 4 Other Features of this Fax Remote Switching Remote Switching lets you initiate fax reception from a * Remote Switching is only possible if a separately purchased telephone that is connected to this fax machine. This function is telephone with tone dialing capabilities is connected to this thus convenient if you want to be able to initiate fax reception fax machine.

  • Page 68: Operation

    Section 4 Other Features of this Fax (2) Operation When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure. 1. When a call comes in, the telephone will ring. 2.

  • Page 69: Polling Communication

    Section 4 Other Features of this Fax Polling Communication Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception. * Since the polling operation is initiated by a call from the receiving party, telephone charges will be billed to the receiving party.

  • Page 70: Polling Reception

    Section 4 Other Features of this Fax 7. Touch the “Confirm” key. (2) Polling Reception If you selected “Overwrite”, the message display will return to the In Polling Reception, the receiving party dials the number of the same screen as was displayed in step 4. transmitting fax, triggering transmission of the documents set in that other fax machine.
  • Page 71 Section 4 Other Features of this Fax 3. Enter the fax number of the transmitting party. 7. Touch the “Close” key. * You can enter the fax number using the keypad, abbreviated numbers, one-touch keys, group dial keys or the address book. Chain dial keys can be used as well.

  • Page 72: F-Code Based Communication

    Section 4 Other Features of this Fax F-Code Based Communication F-Code Based Communication involves fax communication that * In order to perform an F-Code Based Communication, the includes certain codes (in the form of numbers and symbols), the other party's fax must have F-Code Based capabilities base of a protocol that has been adopted for use by other specific to the communication you are attempting.

  • Page 73: F-Code Based Confidential Communication

    Section 4 Other Features of this Fax F-Code Based Confidential Communication F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others. 4.

  • Page 74: Modifying And Deleting F-Code Confidential Boxes

    Section 4 Other Features of this Fax (2) Modifying and Deleting F-Code 4. Touch the “Confirm” key. Confidential Boxes Perform the following procedure when you want to modify the registered subaddress or F-Code password for an F-Code (Inch) Confidential Box, as well as when you want to completely delete one of those boxes.

  • Page 75: F-Code Based Confidential Transmission

    Section 4 Other Features of this Fax (3) F-Code Based Confidential 2. Use the keypad to enter the destination party's fax number. * You can also enter the fax number using one-touch keys that Transmission have been designated for F-Code Based Communication as well. It is necessary for you to perform the following procedure in order to If you do use such a one-touch key, press the Start key and the transmit documents to an F-Code Confidential Box that is registered...

  • Page 76: Printing Out Documents From An F-Code Confidential Box

    Section 4 Other Features of this Fax 5. Use the keypad to enter the appropriate subaddress. (4) Printing Out Documents from an F-Code * This subaddress is required during an F-Code Based Confidential Box Communication in order to designate the box in the destination Perform the following procedure to print out documents that have party's fax.

  • Page 77: Printing Out An F-Code Confidential Box List

    Section 4 Other Features of this Fax 3. Touch the key that corresponds to the desired F-Code Confidential 2. Touch the “Subad conf box list” key. Box if it is highlighted. If the key is not highlighted, there are no documents in that box.

  • Page 78: F-Code Based Bulletin Board Reception

    Section 4 Other Features of this Fax 2. Touch the “Application” key. The Application screen will appear. (7) F-Code Based Bulletin Board Reception F-Code Based Bulletin Board Communication involves fax (Inch) communication that uses an F-Code Box (in this fax, called an “F-Code Confidential Box”) that is registered in memory in the transmitting fax machine and that works like a Bulletin Board server, allowing the same documents to be made available and transmitted...
  • Page 79 Section 4 Other Features of this Fax 1. Touch the “Application” key. The Application screen will appear. 6. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based Communication in order to designate the box in the destination party's fax.

  • Page 80: F-Code Based Relay Broadcast Communication

    Section 4 Other Features of this Fax F-Code Based Relay Broadcast Communication F-Code Based Relay Broadcast Communication involves the transmission of documents to multiple, long distance destinations by transmitting the documents through a relay station, generally located between the initial transmitting station and the final destinations.

  • Page 81: Modifying And Deleting F-Code Relay Boxes

    Section 4 Other Features of this Fax 6. Touch the “Password” key and enter the 4-digit F-Code password 12. Enter the fax number of the initial transmitting station. that you want to use for this F-Code Relay Box. * You can use the keypad and one-touch keys to enter the fax * The password can include any combination of the numerals 0 - 9 number.

  • Page 82: F-Code Based Relay Broadcast Transmission

    Section 4 Other Features of this Fax 4. Touch the “Confirm” key. <Conditions> G In the initial transmitting station... (Inch) As it is necessary to enter, exactly as it is registered in the relay station's fax, the number (the 4-digit “subaddress” in this fax) of the box (called the “F-Code Relay Box”...

  • Page 83: Printing Out An F-Code Relay Box List

    Section 4 Other Features of this Fax 3. Touch the “Subadd.” key. (4) Printing Out an F-Code Relay Box List Print out this list in order to check the information registered for each 4. Touch the “On” key. F-Code Relay Box. * If there are no F-Code Relay Boxes registered in this fax, an F-Code Relay Box List will not be printed out.

  • Page 84: Fax Forwarding

    Section 4 Other Features of this Fax Fax Forwarding Fax Forwarding allows documents received during designated * If the Fax Forwarding operation is not successful, the received hours to be saved into memory and automatically forwarded to documents will be printed out at your fax and then deleted from another fax number that is registered in advance.

  • Page 85: Modifying Registered Information

    Section 4 Other Features of this Fax 8. Touch the “Shut-off Time” key and use the keypad to enter the (3) Turning Fax Forwarding ON/OFF desired time for Fax Forwarding to end. In order to use Fax Forwarding, it is necessary to turn it ON in advance.

  • Page 86: Group Dial Keys

    Section 4 Other Features of this Fax Group Dial Keys If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be able to dial all those number with the touch of a key. * Group dial keys can be used for entering the other party's fax numbers during a number of the various functions of this fax such as Broadcast Transmission, etc..

  • Page 87: Modifying And Deleting

    Section 4 Other Features of this Fax 9. Touch the “OK” key. > Modifying registered information The message display will return to the same screen as was 6. If you want to modify the abbreviated number (the displayed displayed in step 3. number of the speed-dial key under which the group dial key is If you want to continue registering other group dial keys, repeat registered), touch the “Abbr.

  • Page 88: Dialing

    Section 4 Other Features of this Fax (3) Dialing (4) Printing Out a Group Dial List * You CANNOT use group dial keys in combination with chain dial Print out this list in order to check the contents of group dial keys keys.

  • Page 89: Program Keys

    Section 4 Other Features of this Fax Program Keys The operational procedures for various types of communication, such as Broadcast Transmission, Polling reception, etc., can be registered under a speed-dial key that will then function as a program key for one-touch operation. It is also possible to use the timer function, etc., when registering a program key.

  • Page 90: Modifying And Deleting

    Section 4 Other Features of this Fax 10. Touch the “Finish dest. Set” [“Dest. set”] key. 4. If you want to delete the registered program key, touch the “Delete” key and then go to the next step. If you want to modify the registered information, touch the “Change contents”...

  • Page 91: Using A Program Key

    Section 4 Other Features of this Fax (3) Using a Program Key (4) Printing Out a Program Dial List Print out this list in order to check the content of program keys 1. If the operation involves the transmission of documents, set the currently registered in this fax.

  • Page 92: Password Check Communication

    Section 4 Other Features of this Fax Password Check Communication communications that satisfy the specific password conditions Password Check Communication allows you to limit to and will be carried out and communications that do not satisfy these from whom fax communication can be accomplished but conditions will result in an error.

  • Page 93: Modifying And Deleting Permit Telephone Numbers

    Section 4 Other Features of this Fax 5. Use the keypad to enter the desired Permit Telephone Number. 3. If you want to delete the registered Permit Telephone Number, (Maximum 20 digits) touch the “Delete” key and then go to the next step. If you want to * You can use the “r”...

  • Page 94: Modifying And Deleting Permit Ids

    Section 4 Other Features of this Fax 2. Touch the “Password check” key. 2. Touch the key which displays the Permit ID you want to modify or delete. 3. Touch the “Permit ID No.” [“Permit ID nr.”] key. (Inch) (Inch) (Metric) (Metric) 3.

  • Page 95: Turning Password Check Communication On/Off

    Section 4 Other Features of this Fax (5) Turning Password Check 5. To turn Password Check ON for transmissions, touch the “ON” key under “Send”. Communication ON/OFF Turn Password Check Communication ON when you want to limit to and from whom fax communication can be accomplished. There are separate settings for controlling transmissions and receptions.

  • Page 96: Encrypted Communication

    Section 4 Other Features of this Fax Encrypted Communication * To accomplish Encrypted Communication, the other party's Encrypted Communication involves the encryption of documents prior to their transmission. In this way, third parties fax machine must be one of our models that has the same Encrypted Communication capabilities as your fax machine.

  • Page 97: Modifying And Deleting Encryption Keys

    Section 4 Other Features of this Fax 4. Touch an unregistered key. 2. Touch the key which displays the Encryption Key you want to * The information will be displayed for all keys that have already modify or delete. been registered. (Inch) 5.

  • Page 98: Registering Encryption Boxes

    Section 4 Other Features of this Fax 4. Touch an unregistered key. (3) Registering Encryption Boxes * The box number will be displayed for all keys that have already An Encryption Box must be registered in your fax machine in order to been registered.

  • Page 99: Modifying And Deleting Encryption Boxes

    Section 4 Other Features of this Fax > Modifying registered information (4) Modifying and Deleting Encryption 7. The currently registered information will be displayed. Refer to Boxes “(3) Registering Encryption Boxes” in order to modify that information. * If you want to cancel the procedure part way through, press the Reset key.

  • Page 100: Required Operation (Receiving Party)

    Section 4 Other Features of this Fax 4. Use the one-touch key described in step 2 to enter the destination (6) Required Operation (Receiving party) fax number. Perform the following procedure in order to receive and print out documents under Encrypted Communication. * F-Code Based Communication is not available for use with (Inch) Encrypted Communications.

  • Page 101: Printing Out Documents From An Encryption Box

    Section 4 Other Features of this Fax (7) Printing Out Documents from an > If the Box ID is other than “0000”... 4. Enter the Box ID (4 digits) that corresponds to that Encryption Box. Encryption Box Perform the following procedure to print out documents that have (Inch) been received into your Encryption Box.

  • Page 102: Printing Out An Encryption Key List

    Section 4 Other Features of this Fax (8) Printing Out an Encryption Key List (9) Printing Out an Encryption Box List Print out this list in order to check the contents of Encryption Keys Print out this list in order to check the information in each Encryption currently registered in this fax.

  • Page 103: Restricted Access

    Section 4 Other Features of this Fax Restricted Access By allowing certain communication and operation only upon > The following methods of communication can be managed entry of one of the viable access codes, use of this fax – such under Restricted Access.

  • Page 104: Registering Access Codes

    Section 4 Other Features of this Fax 2 If Restricted Access is turned ON, you must enter the management 4. Use the keypad to enter the currently registered management password when... password (4 digits). • printing out any report or list other than the Activity Report. * The factory default management password is “6482”.

  • Page 105: Modifying And Deleting Access Codes

    Section 4 Other Features of this Fax 1. Touch the “Register” [“Registration”] key. The Registration Select 6. Use the keypad to enter the desired 4-digit access code. screen will appear. * If you want to change the entered key, use the “r” and/or “R” keys to move the cursor to the desired location.

  • Page 106: Turning Restricted Access On/Off

    Section 4 Other Features of this Fax 3. If you want to delete the registered access code, touch the “Delete” 4. Touch the “Change #” key. key and then go to the next step. If you want to modify the If Restricted Access is turned OFF, the Management Password registered information, touch the “Change contents”...
  • Page 107 Section 4 Other Features of this Fax 2. Touch the “Print Report” key. The Report Selection screen will > If you entered your access code... appear. 4. Touch the “Yes” key. A Restricted Access report will be printed out for that department. >...

  • Page 108: Printing Out A Department List

    Section 4 Other Features of this Fax (7) Printing Out a Department List (8) Clearing the count for all departments Print out this list in order to check the access codes and Perform the following procedure when you want to clear the number corresponding department names currently registered in this fax.

  • Page 109: Section 5 Managing Information About Your Fax Communications

    Section 5 Managing Information About Your Fax Communications Section 5 Managing Information About Your Fax Communications Communication Result Display You can use the message display to check certain information regarding the 10 most recent fax transmissions and/or receptions. The communication result display lets you check the document number, date and time, destination name, number of pages, type of communication and the result of your communication.

  • Page 110: Reception Result Display

    Section 5 Managing Information About Your Fax Communications (2) Reception Result Display Information for up to 10 of the most recent fax receptions can be checked in the message display. * If you want to cancel the procedure part way through, press the Reset key.

  • Page 111: Printing The Management Reports/Lists

    Section 5 Managing Information About Your Fax Communications Printing the Management Reports/Lists The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List.

  • Page 112: User Setting List

    Section 5 Managing Information About Your Fax Communications (3) User Setting List Print out this list in order to check the settings made (Line Type, etc.) and other registered information (own name, etc.) in this fax. * If you want to cancel the procedure part way through, press the Reset key.

  • Page 113: Section 6 Various Settings And Registration

    Section 6 Various Settings and Registration Section 6 Various Settings and Registration 1. Press the Default key. The Default Setting screen will appear. Turning Report Print Out ON/OFF Five different reports can be printed out for checking such points as (Inch) whether a transmission or reception was accomplished correctly or not.

  • Page 114: Turning The Bulletin Board On/Off

    Section 6 Various Settings and Registration 5. In the screen for step 4, select whether or not you want the Activity Turning the Bulletin Board ON/OFF Report to be automatically printed out. Touch the “On” key to have If you use the Bulletin Board function, you only need to enter it printed automatically and the “Off”...

  • Page 115: Setting The Number Of Rings (Auto Fax Reception)

    Section 6 Various Settings and Registration Setting the Number of Rings Making Volume Settings (Auto Fax Reception) The volume of the alarm, the monitor and the speaker can be adjusted here, or you can make the alarm inaudible. The number of times the fax will “ring” before an incoming call is answered in the Auto Fax Reception mode, the Auto FAX/TEL Switching mode [this setting is not available in metric models] or the TAD Reception mode can be set here to any number between 1 and...

  • Page 116: Setting The Document Size For Scanning From The Document Processor

    Section 6 Various Settings and Registration 4. Touch the “Change #” key. Setting the Document Size for Scanning from the Document Processor (Inch) Select here whether documents that are set in the Document Processor will be scanned as 8 1/2" x 11" [A4R] or other such standard size paper, or as long documents (in the direction of the paper feed).

  • Page 117: Setting The Default Transmission Mode

    Section 6 Various Settings and Registration Setting the Default Transmission Selecting the Automatic Reception Mode Mode You can select which transmission mode, Memory Transmission or This fax has 2 or 3 automatic reception modes (depending upon the Direct Feed Transmission, will be the default setting in this fax. model version).

  • Page 118: Turning Reception Date & Time Print Out On/Off

    Section 6 Various Settings and Registration 6. If you selected “Fax Reception” [“Fax Rx”] or “Auto Fax/Tel. SW”, Turning Reception Date & Time Print touch the “Close” key. If you are finished making settings, press the Out ON/OFF Reset key. Select here whether or not you want information –...

  • Page 119: Selecting The Paper Feed Selection Mode

    Section 6 Various Settings and Registration 5. Select whether you want to turn Reception Date and Time Print Out Selecting the Paper Feed Selection ON or OFF by touching either the “ON” or “OFF” key, as Mode appropriate. Select here from among the 3 available modes for feeding paper to print out all documents that are received when the fax is in the Fax 6.

  • Page 120: Turning Manual Paper Feed On/Off

    Section 6 Various Settings and Registration Turning Manual Paper Feed ON/OFF 3. Touch the “M” key until “Fax pap.feeding tray” [“Fax paper tray”] is Select here whether or not you want to use the Multi-Bypass to feed highlighted. paper for printing our received faxes. * If you want to cancel the procedure part way through, press the 4.

  • Page 121: Turning 2 In 1 Reception On/Off

    Section 6 Various Settings and Registration Turning 2 in 1 Reception ON/OFF Turning Remote Diagnosis ON/OFF If 2 in 1 reception is turned ON and two 5 1/2" x 8 1/2" [A5] size pages Especially if trouble occurs in this fax in which it is necessary to call are received in a row during the same reception, those 2 pages will for service, it is possible for our service center computer to access the be printed onto a single sheet of 11"...

  • Page 122: Registering The Remote Test Id

    Section 6 Various Settings and Registration Registering the Remote Test ID If you have entered into a contract with an authorized service center for their Remote Diagnosis service, it is necessary to register here in advance the Remote Test ID that they designate for you. * A previously registered Remote Test ID can also be modified by performing the following procedure.

  • Page 123: Section 7 Optional Equipment

    Section 7 Optional Equipment Section 7 Optional Equipment Duplex Unit 4. Touch the “Change #” key. (Duplex Reception ON/OFF) (Inch) By installing the optional Duplex Unit, Duplex Reception – in which paper is turned over inside the fax machine and printing accomplished on the back side –...

  • Page 124: Section 8 Network Fax Settings (Option)

    Section 8 Network FAX Settings (Option) This section contains explanations on the Network FAX functions available when the optional Printer/Scanner Kit is installed on this FAX machine and in particular on the setup procedure and settings to be performed on the machine. As the contents of the settings will differ according to the environment of the computer connected to this machine, make sure to read the explanations corresponding to your computer environment and to perform the appropriate procedure.

  • Page 125: Setup

    Section 8 Network FAX Settings (Option) Setup In order to use the Network FAX functions, the following setup procedure needs to be performed. 1 Connecting the FAX machine and the computer [Example connection] Connect the network cable (100 BASE-TX or 10 BASE-T) to the FAX machine.

  • Page 126: Connecting The Fax Machine And The Computer

    Section 8 Network FAX Settings (Option) Initial settings on the FAX machine Connecting the FAX machine and the computer (1) Network FAX Reception Setting Turn this setting ON in order to perform Network FAX Reception. The received documents can also be printed with this machine. Turn the main switch of the FAX machine OFF (O).

  • Page 127: Setting For Saving The Documents For Transmission

    Section 8 Network FAX Settings (Option) Touch the “Close” key. If you are finished making settings, Select whether you want to print out the documents received press the Reset key. with this machine or not by touching either the “On” or “Off” key, as appropriate.

  • Page 128: Network Fax Registration

    Section 8 Network FAX Settings (Option) Network FAX Registration G Registering the file name (factory default setting: “RX” and “TX”) Register the following items when you want to use the Network FAX Touch the “File name” key. functions. • File name (Transmission/Reception)...For registering the default file name when documents which have been transmitted or received using the Network FAX functions are saved in the designated folder.
  • Page 129 Section 8 Network FAX Settings (Option) Enter the IP address (numerals) or the host name (using the * “Shift” key: Touch this key when you want to switch English alphabet, numerals or other available symbols). between uppercase and lowercase input. (Maximum 32 digits) “r”...

  • Page 130: Printing Out A Network Fax Settings List

    Section 8 Network FAX Settings (Option) Printing Out a Network FAX Settings Touch the “Save Tx. original” key and use the keypad to enter the save folder number for transmitted documents in the List same manner as you did for received documents. Print out this list in order to check the information registered for the (Inch) Network FAX functions, such as the Network FAX Reception settings,...

  • Page 131: Section 9 Reference Information

    Section 9 Reference Information Section 9 Reference Information Specifications Type ............Optional FAX Kit Compatibility ..........Group 3 Line Requirement ........Subscription telephone line Transmission Speed ........Within 3 seconds (33600 bps, JBIG, ITU-T #1 chart) Modem Speed ..........33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/7200/4800/2400 bps Data Compression ........

  • Page 132: Special Characters Chart

    Section 9 Reference Information Special Characters Chart Depending upon the language being used in the message display, certain characters other than those in the English alphabet may be available for use. Such characters are dealt with as “special characters” when registering information in this FAX. The following chart lists separately the special characters available for each language.

  • Page 133: Paper Size And Priority Feed Chart (Inch Version)

    Section 9 Reference Information Paper Size and Priority Feed Chart (Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.

  • Page 134: Paper Size And Priority Feed Chart (Metric Version)

    Section 9 Reference Information Paper Size and Priority Feed Chart (Metric version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.

  • Page 135: Menu Flow Charts

    Section 9 Reference Information Menu Flow Charts The following charts represent the flow of the message display when the “function” keys on the touch panel (“Application”, “Register” [“Registration”] and “Print Report”) are touched, as well as when the Default key is pressed. Refer to this chart as a reference when operating the FAX. “Register”...
  • Page 136 Section 9 Reference Information Default key Type of Phone Line (Inch version only) “FAX default” key TTI Transmission ON/OFF Report Print Out ON/OFF Password Check Communication ON/OFF FAX Forwarding ON/OFF Bulletin Board Function ON/OFF Number of Rings (Auto FAX Reception) Volume Settings Document Size for Scanning from the Document Processor TX mode default...

  • Page 137: Error Code Tables

    Section 9 Reference Information Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception Report as well as the Activity Report. Refer to the following tables for a more detailed explanation of the error. * If an error occurs during communication at a transmission speed of 33600 bps, the “U”...
  • Page 138 Section 9 Reference Information CAUSE AND/OR PROCEDURE FOR CORRECTION CODE A communication error occurred during transmission at high transmission speed. The destination party’s FAX may not have U01721 the corresponding high speed reception capabilities. If the destination party’s FAX number was dialled using an abbrevi- ated number or one-touch key, change the transmission speed registered for that number to a lower setting and perform transmission procedures again.
  • Page 139 Section 9 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION The transmitting party’s FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in order to receive documents from that party’s U03600 F-Code Box, but was unsuccessful because the F-Code password that you entered did not match the one registered in the transmitting party’s FAX.
  • Page 140 Section 9 Reference Information CAUSE AND/OR PROCEDURE FOR CORRECTION CODE Communication was attempted but, but was unsuccessful because the other party’s FAX does not match the U09000 communication protocol in use (the other party is using a G2 facsimile). An F-Code Based Relay Broadcast Transmission command was received, but all the data to be transmitted was not received because the memory in your FAX machine has become full.
  • Page 142 DECLARATION OF CONFORMITY 89/336/EEC, 73/23/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity characteristics of information technology equipment EN55024 Limits and methods of measurement for radio interference characteristics of information technology equipment...

  • Page 143: Network Compatibility Declaration

    Technical regulations for terminal equipment This terminal equipment complies with: •TBR21 •AN 01R00 AN for P •AN 02R01 AN for CH and N •AN 05R01 AN for D, E, GR, P and N •AN 06R00 AN for D, GR and P •AN 07R01 AN for D, E, P and N •AN 09R00...
  • Page 144 WARNING This is Class A product. In a domestic environment this product may cause ratio interference in which case the user may be required to take adequate measures. * The above warning is valid only in Australia and New Zealand. CAUTION! The power plug is the main isolation device! Other switches on the equipment are only functional switches and...
  • Page 145 This machine has passed all quality controls and final inspection.
  • Page 146 2002. 8 3DB80030A...
  • Page 147 UTAX GmbH, Ohechaussee 235, 22848 Norderstedt, Germany...

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