Page 1 Instruction Handbook DC 2018 Fax system (K) Digital Multifunctional System...
Page 3: Table Of Contents
Contents General Notice ..............iii Legal and Safety Information .
Page 4 One-Touch Keys ............4-15 Programs.
Page 5: General Notice
General Notice Trademark Information • Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and other countries. • Windows ME and Windows XP are trademarks of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. •...
Page 6: Declarations To European Directives
Declarations to European Directives DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/ EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment...
Page 7: Technical Regulations For Terminal Equipment
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N •...
Page 8 This page intentionally left blank. OPERATION GUIDE...
Page 9: Legal And Safety Information
Legal and Safety Information Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.
Page 10 Symbols symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol..[General warning] ..[Warning of danger of electrical shock] ..[Warning of high temperature] symbol indicates that the related section includes information on prohibited actions.
Page 11: Important! Please Read First
Important! Please Read First. This Operation Guide includes information on using the facsimile functions of this machine. Be sure to read the Operation Guide as well. Keep both guides near the machine for ready reference. During use, refer to the Operation Guide for your machine to obtain the following information.
Page 12: Installation Precautions
Installation Precautions Power supply/Grounding the product Do not connect this product to the same outlet as an air conditioner or copier, etc. Precautions for Use • Do not open the top cover, turn off the power switch, or pull out the power plug while transmitting, receiving, or copying.
Page 13: Introduction
Introduction Overview of Operation Guide This Operation Guide has the following chapters: Chapter 1: FAX System Parts Identifies part names and functions. Chapter 2: Preparing to Fax Describes preliminary settings and how to prepare the FAX System for use. Chapter 3: Basic Operation Describes basic fax operations, such as sending and receiving documents.
Page 14: Conventions
Conventions This manual uses the following conventions: Convention Description Example Italic Typeface Used to emphasize a key word, A Completed message is displayed, and phrase, or message. (Also used you are returned to the Copy Basic to indicate references to other screen.
Page 15: Fax System Parts
1 FAX System Parts This chapter identifies and describes FAX System parts and Operation Panel keys: • FAX System..............1-2 • Operation Panel ............1-3 OPERATION GUIDE...
Page 16: Fax System
FAX System Parts FAX System FAX System parts pertaining to fax are described below. For information on other parts, refer to the Operation Guide. Operation Panel Use controls on this panel to fax documents. Telephone jack Plug commercially-available telephones into this jack. LINE jack Connect modular phone cables to this jack.
Page 17: Operation Panel
FAX System Parts Operation Panel The following keys and indicators are used to send or receive faxes. For information on keys and indicators used to make copies, refer to the Operation Guide. Ready to send. 2005/01/08 11:09 Left Placemnt Subject Status/Job Cancel Key and Indicator Press this key to enter Status/Job Cancel mode and to check job status or cancel jobs.
Page 18 FAX System Parts Memory Indicator This indicator is lit when documents are temporarily stored in memory before printing or fax. The indicator flashes during scanning and reception when documents are stored in memory. Error Indicator This indicator is lit or flashes if an error occurs. System Menu/Counter Key and Indicator Press this key to change the initial settings or check the counter.
Page 19 FAX System Parts On-Hook/Pause Key Press this key to move the cursor down on the message display or to place the FAX System in off-hook mode when transmitting/ receiving the fax manually. You also can use this key to insert a pause when entering another party’s number.
Page 20 FAX System Parts OPERATION GUIDE...
Page 21 2 Preparing to Fax Perform the required settings described in this chapter before sending a fax for the first time. This chapter discusses the following topics: • Menu Table..............2-2 • Selecting the Line Type (Inch Model Only)....2-3 • Configuring TTI Settings..........
Page 22: Preparing To Fax
Preparing to Fax Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter. NOTE: To perform these settings, press to select the menu/ submenu/item and Enter to confirm your selection. Reference Main Menu Sub Menu1...
Page 23: Selecting The Line Type (Inch Model Only)
Preparing to Fax Selecting the Line Type (Inch Model Only) Choose the line type corresponding to your telephone service. Note that the FAX System cannot send or receive faxes if this setting is incorrect. Press System Menu/Counter. Press to select FAX Setting. Press Enter. Press to select FAX TX Setting.
Page 24: Configuring Tti Settings
Preparing to Fax Configuring TTI Settings TTI (Transmit Terminal Identifier) information identifies the time of transmission, number of pages, and your station name and fax number. It can be sent automatically to the other party’s FAX System to be printed on the faxed document.
Page 25: Entering Fax Information (Local Information)
Preparing to Fax Entering Fax Information (Local Information) Enter identifying information about your station (fax number, station name, and station ID) here to send this information to the other party automatically (it will be printed on the faxed documents). Entering your fax number Press System Menu/Counter.
Page 26 Preparing to Fax Entering your station ID NOTE: The local station ID is used for secure communications involving passwords. For more information, refer to Password-based Communications on page 5-31. Press to select Local FAX ID. Press Enter. Use the numeric keys to enter a Local FAX ID four-digit station ID.
Page 27: Setting The Current Date And Time (Date & Time Setting)
Preparing to Fax Setting the Current Date and Time (Date & Time Setting) Set the date and time to appear in the message display. Confirm that the date and time set here are correct (they will serve as the basis for all scheduled transmissions).
Page 28 Preparing to Fax Press to set the current Time Setting hour. Press Hour Min. Second Time Zone Estn Time) Cancel Press to set the current minute. Press Press to set the current second. Press Enter to complete the time setting. Press right Select to return to the basic screen.
Page 29: Basic Operation
3 Basic Operation This chapter discusses the following topics: • Menu Table..............3-2 • Sending Documents ............. 3-4 • Select the Original Size ..........3-13 • Select the Size for Fax ..........3-14 • Zoom Transmission ............ 3-15 • Continuous Scanning ..........3-16 •...
Page 30: Menu Table
Basic Operation Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter. NOTE: To perform these settings, press to select the menu/ submenu/item and Enter to confirm your selection. Reference Main Menu Sub Menu1...
Page 31 Basic Operation Reference Main Menu Sub Menu1 Sub Menu2 Options Description Page Edit Address Menu Add Address – Add a new group to the page 3-33 † book Address Book. (Text Entry) Enter group names. page 3-33 (Assigning Assign group members. page 3-33 Members) 001 –...
Page 32: Sending Documents
Basic Operation Sending Documents The basic method for sending documents is described below. Press Send. The Send indicator is lit, and the FAX System enters Send mode. The Send screen is displayed on Ready to send. the message display. 2005/01/08 11:09 Left Placemnt Subject...
Page 33 Basic Operation Place the original document to transmit in the document processor or on the platen. NOTE: To avoid the part of the original document from missing, confirm that the size of original documents matches the size configured with the original size selection.
Page 34 Basic Operation Press Scan Resolution. Press to select the Scan Resolution desired scan resolution. Press Enter. *200x100 Normal 200x200 Fine 200x400 Sup Fine Cancel NOTE: Select a resolution from 200 × 100 Normal, 200 × 200 Fine, 200 × 400 Sup Fine or 400 × 400 Ult Fine. If you select 300 ×...
Page 35 Basic Operation Mode Description Auto If you select this mode, the optimal document exposure is set automatically for the particular document. You cannot select Auto if Photo is selected for document image quality. Manual Select document exposure settings from seven exposure levels if the grays are not clear.
Page 36 Basic Operation NOTE: To configure the detailed transmission settings such as subaddresses, perform the procedure given in Detailed Transmission Settings on page 3-8. Besides entering the other party’s fax number using the numeric keys, you can dial using the following methods: •...
Page 37 Basic Operation Press to display Sub FAX Detail Address. Press right Select. Sub Address 1/ 4 Cancel Edit Enter the number for Subaddress. Sub Address Press Enter. 1234567890123 Cancel Enter the number for Password. Password Press Enter. Cancel Press Enter to return to the destination fax input screen. Setting encrypted communications Enter the encryption key and encryption box for encrypted communication.
Page 38 Basic Operation Press to select On. Press Encryption Enter. Cancel Press to select the Encrypt. Key No. desired encryption key. Press Key02 Enter. Key03 Key04 Cancel Press to select On or Off. Encryption Box Press Enter. Choose Off if the recipient does not support encryption box.
Page 39 Basic Operation Press right Select on the destination fax input screen. Press to display TX Start FAX Detail Speed. Press right Select. TX Start Speed 3/ 4 33600bps Cancel Edit Press to select the TX Start Speed desired initial communication speed.
Page 40 Basic Operation Press Enter to return to the destination fax input screen. 3-12 OPERATION GUIDE...
Page 41: Select The Original Size
Basic Operation Select the Original Size The original size is the physical size of the original. Since this setting defines the area to be scanned, it must match the physical size of the original. The following sizes are supported: Letter, Legal, Statement, A4, A5, A6, B5, B6, Folio, OficioII, Executive, ISO B5, 16K, Envelope #10, Envelope #9, Envelope Monarch, Envelope #6, Envelope C5, Envelope DL, Hagaki, Oufukuhagaki, Youkei 2, Youkei 4, and Custom...
Page 42: Select The Size For Fax
Basic Operation Select the Size for Fax You can specify the size at which the document will be faxed. Supported sizes are as follows: Same as Original, Letter, Legal, Statement, A4, A5, A6, B5, B6, Folio, OficioII, Executive, ISO B5, 16K, Envelope #10, Envelope #9, Envelope Monarch, Envelope #6, Envelope C5, Envelope DL, Hagaki, Oufukuhagaki, Youkei 2, Youkei 4, and Custom NOTE:...
Page 43: Zoom Transmission
Basic Operation Zoom Transmission Follow these steps to scan the document in enlarged or reduced format for fax. The following zoom options are available. Mode Description 100% Fax at original size. Auto Automatically adjust the size as faxed to match the document size.
Page 44: Continuous Scanning
Basic Operation Continuous Scanning Use Continuous Scan to send multiple original document placing on the platen. NOTE: For instructions on using continuous scanning mode, refer to Sending Documents on page 3-4. Press Send. Press Function. Press to select Continuous Scan. Press Enter. Press to select On.
Page 45: Automatic Fax Reception
Basic Operation Automatic Fax Reception To use the FAX System for fax communications only, select Automatic Fax Reception mode. In this mode, no user operations are required to receive faxes. NOTE: Before faxes can be received automatically, you must select Auto (Normal) using the method described in Fax Reception Mode on page 7- The FAX System provides the following modes to receive a fax: •...
Page 46: Canceling Communications
Basic Operation Canceling Communications Enables canceling communication in progress. The method for canceling depends on whether transmission was initiated from memory transmission mode or direct transmission mode. Different methods for canceling communications are described below. NOTE: For instructions on canceling timer-based transmission jobs, refer to Deleting a Job in Memory on page 4-11.
Page 47 Basic Operation Press left Select or Stop/Clear to Scanning. stop transmission. Any documents placed in the document processor are ejected. Job No. 0007 Job No.: Cancel OPERATION GUIDE 3-19...
Page 48: Entering Characters
Basic Operation Entering Characters To edit Address book, etc., the characters are entered using the numeric keys. To move the cursor, use Input screen and key functions This section explains screen elements and the functions of keys on the control panel during character entry. Contact Name h_offic Cancel...
Page 49 Basic Operation Back key Press this key to go one level back (higher) from the current menu. Press this key to move the cursor up in the message display. Press this key to move the cursor down in the message display. Enter Key Press this key to enter the currently selected character.
Page 50 Basic Operation Input mode Available characters Alphabetic/Symbol a b c A B C 2 Numeric Alphabetic/Symbol d e f D E F 3 Numeric Alphabetic/Symbol g h i G H I 4 Numeric Alphabetic/Symbol j k l J K L 5 Numeric Alphabetic/Symbol m n o M N O 6...
Page 51 Basic Operation The following procedure Contact Name illustrates how to enter a destination name. (You must first access the Contact Name screen.) The procedure for accessing the Contact Name Cancel Text screen is described on page 3-25. Press the key 2 times. h is displayed. Press the key 4 times.
Page 52: Address Book
Basic Operation Address Book Enables entering fax numbers in the Address Book to use them with scanner functions. The Address Book is useful in managing fax numbers, e-mail addresses, and the folders used with Scan to PC. Searching for Destinations in the Address Book To select a fax destination from the Address Book, perform the following procedure.
Page 53 Basic Operation Press to select Search Menu (Name). Press Enter. Select Detail Search(Name) Cancel Enter the first few characters of Search(Name) the name of the party you are searching for. Press Enter. This search is case-sensitive. Cancel Text Press to select the party. Address Book Press Enter.
Page 54 Basic Operation Press to select Contact. Add Address Press Enter. Contact Group Cancel Press to display Contact Detail Name. Press right Select. Contact Name 1/ 6 Cancel Edit Enter the destination name. Press Contact Name Enter. Cancel Text NOTE: For detailed information on entering characters, refer to Entering Characters on page 3-20.
Page 55 Basic Operation Enter the fax number using the FAX No. Entry: numeric keys. Press Stop/Clear to delete the entire number. Cancel Detail Press pause to insert a 3- second pause when dialing the fax number. Use this function to set a wait time in an automatic response sequence.
Page 56 Basic Operation Press Enter. Detail: FAX Number 2/ 6 0123456789 Cancel Edit To enter another destination, repeat steps 3 to 14. Press left Select to complete the entry. The message display returns to the basic screen. Detailed Transmission Settings When entering fax number, you can also configure settings for the subaddress, encrypted communication, transmission speed, and ECM communication.
Page 57 Basic Operation Enter the number for Subaddress. Sub Address Press Enter. 1234567890123 Cancel Enter the number for Password. Password Press Enter. Cancel Press Enter to return to the destination fax input screen. Setting up encrypted communication Enter the encryption key and encryption box for use in encrypted communication.
Page 58 Basic Operation Press to select On. Press Encryption Enter. Cancel Press to select the Encrypt. Key No. desired encryption key. Press Key02 Enter. Key03 Key04 Cancel Press to select On or Off. Encryption Box Press Enter. Choose Off if the recipient does not support encryption box.
Page 59 Basic Operation Press right Select on the Fax No. Entry destination fax input screen. 0123456789 Cancel Detail Press to display TX Start FAX Detail Speed. Press right Select. TX Start Speed 3/ 4 33600bps Cancel Edit Press to select the TX Start Speed desired initial transmission speed.
Page 60: Editing Destinations In The Address Book
Basic Operation Press to display ECM. FAX Detail Press right Select. 4/ 4 Cancel Edit Press to select On or Off. Press Enter. Select On to enable ECM communication. Cancel Press Enter to return to the destination fax input screen. Editing Destinations in the Address Book Edit destinations in the Address Book as follows: Press System Menu/Counter.
Page 61 Basic Operation To edit another destination, repeat steps 3 to 5. Press left Select to save your changes and return to the basic screen. Deleting Destinations from the Address Book Delete destinations from the Address Book as follows: Press System Menu/Counter. Press to select Edit Addressbook.
Page 62 Basic Operation Press to select Group. Add Address Press Enter. Contact Group Cancel Press to select Group Detail Name. Press right Select. Group Name 1/ 3 Cancel Edit Enter a group name. Press Enter. Group Name Cancel Text NOTE: For more information on entering characters, refer to Entering Characters on page 3-20.
Page 63 Basic Operation Press right Select. Group Member Exit Menu Press to select Add Menu Member. Press Enter. Detail Delete Add Member Cancel Press to select the Contacts destination to register to the ABCDE group. Press Enter. FGHIJ Cancel Menu Press Enter. ABCDE 0123456789 ABCDE@FGHIJ.com...
Page 64 Basic Operation Press to select Delete. Menu Press Enter. Detail Delete Add Member Cancel Repeat steps 9 to 14 to register Group Member other destinations to the group. ABCDE When you are finished registering group destinations, press left Select. Exit Menu Press to display Address...
Page 65 Basic Operation Press Enter. Detail Group Member 2/ 3 Cancel Edit Press left Select to return to the basic screen. Editing Group Destinations in the Address Book Edit group destinations in the Address Book as follows: Press System Menu/Counter. Press to select Edit Addressbook.
Page 66 Basic Operation Press to select the group destination to delete. Press right Select. Press to select Delete. Menu Press Enter. Detail/Edit Delete Add Address Cancel Press left Select. Delete. Are you sure? To delete another group destination, repeat steps 3 to 5. Press left Select to confirm the deletions and return to the basic screen.
Page 67: Redialing
Basic Operation Redialing Redialing means dialing the most recently dialed number once again. Automatic Redialing If the other party’s fax machine is busy, it may not respond to your transmission attempt, in which case the FAX System redials the number automatically.
Page 68 Basic Operation 3-40 OPERATION GUIDE...
Page 69 4 Basic Functions This chapter discusses the following topics: • Menu Table..............4-2 • Standby Transmission ..........4-3 • Broadcast Transmission..........4-4 • Direct Transmission............4-7 • Interrupt Transmission..........4-8 • Timer-based Transmission ........... 4-9 • Deleting a Job in Memory..........4-11 •...
Page 70: Basic Functions
Basic Functions Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter. NOTE: To perform these settings, press to select the menu/ submenu/item and Enter to confirm your selection. Reference Main Menu Sub Menu1...
Page 71: Standby Transmission
Basic Functions Standby Transmission Standby Transmission refers to loading another job while the FAX System is processing the current job. After the destination fax number is entered and the documents are loaded, the documents are faxed automatically when the current job is completed.
Page 72: Broadcast Transmission
Basic Functions Broadcast Transmission Broadcast Transmission lets you fax the same document or documents to multiple destinations in a single operation. For example, a document can be faxed from the head office to several branch offices in a single step. The FAX System temporarily stores the documents to be faxed in memory, then automatically dials the fax numbers and transmits a copy to each...
Page 73 Basic Functions Using one-touch dial to specify a destination fax number To register a destination fax number, press the one-touch key for the destination fax number. Press the one-touch key for the next destination fax number. Repeat until all desired destination fax numbers have been specified. Using the Address Book to specify a destination fax number NOTE: To use the Address Book to specify group destinations, refer to...
Page 74 Basic Functions Press Start to start fax. OPERATION GUIDE...
Page 75: Direct Transmission
Basic Functions Direct Transmission The FAX System starts scanning original documents after contacting the destination fax. If a multi-page original document is loaded in the document processor, the FAX System will scan and transmit one page of the document at a time. If the original document is placed on the platen, the alarm notifies to place the next page when scanning the previous page is completed.
Page 76: Interrupt Transmission
Basic Functions Interrupt Transmission If the fax is set up for Broadcast Transmission or other jobs are loaded before yours in memory, Interrupt Transmission lets you interrupt the queued jobs and send your document before them. NOTE: Interrupt Transmission is not possible if 10 jobs involving Standby Transmission is queued.
Page 77: Timer-Based Transmission
Basic Functions Timer-based Transmission Schedules fax transmission for later. Timer-based Transmission can be combined with various other functions, including sequential broadcast transmission. This example shows how to set up the FAX System to fax documents to a single destination at a specified time.
Page 78 Basic Functions Press to set Min. Press Start Time Enter. Hour Min. 11 : Current Time 11:45) Cancel Press right Select. Enter the destination fax number. You can use one-touch dial, Address Book, or chain dial to enter the destination fax number. Press Start to start loading the document and transmit the document at the time specified.
Page 79: Deleting A Job In Memory
Basic Functions Deleting a Job in Memory Enables reviewing or deleting jobs in memory. Reviewing the transmission details of jobs in memory Check the details of jobs in memory. Press Status/Job Cancel. Press to select Scheduled Job. Press Enter. Press to select the job whose transmission details to review.
Page 80 Basic Functions Press to select the job to Scheduled Job delete. Press left Select. 0011 Broadcast 0017 0324256345 0018 0756545865 Cancel Menu Press left Select once again. The Cancel Job. selected job is deleted. Are you sure? 0017 Press Reset to return to the basic screen. 4-12 OPERATION GUIDE...
Page 81: Manual Fax Transmission
Basic Functions Manual Fax Transmission After establishing a connection with the other party, begins transmission manually by pressing Start. Use this mode if you want to talk to the other party before sending documents or when the other party needs to change fax reception settings manually.
Page 82: Manual Fax Reception
Basic Functions Manual Fax Reception After establishing a connection with the other party, initiates reception manually by pressing Start. Use this mode to talk to the other party before receiving their fax transmission. NOTE: To receive documents manually, set Manual as described in Fax Reception Mode on page 7-14.
Page 83: One-Touch Keys
Basic Functions One-Touch Keys To send documents to frequent recipients more convenient, assign one- touch keys to fax and scanning destinations in the Address Book. You can also set one-touch keys for chain dialing. One-touch keys can be used to recall destinations or programs. NOTE: Program and Destination cannot be mixed to assign one-touch keys.
Page 84 Basic Functions Press to select an One Touch Keys unassigned number for a one- Key5 touch key. Press Enter. The one- touch key number is displayed as Key6 ---. -------------- Exit Menu Press to select Address Register Book. Press Enter to display the Address Book.
Page 85 Basic Functions Checking Details of Assigned Keys Perform the following procedure to check destinations assigned to one- touch keys. Follow steps 1 to 3 in Assigning Destinations on page 4-15. Press to select the one- One Touch Keys touch key to check (1-8). Press right Select.
Page 86: Chain Dial
Basic Functions Press to select Delete. Menu Press Enter. Register Detail Delete Cancel Press left Select to clear the Delete. destination previously assigned. Are you sure? Key1 Press left Select to return to the basic screen. Recalling Destinations Perform the following procedure to send a fax using one-touch keys. Press a one-touch key previously assigned to a destination.
Page 87 Basic Functions Press System Menu/Counter. Press to select Common Setting. Press Enter. Press to select One Touch Keys. Press Enter. Press to select an One Touch Keys unassigned number for a one- touch key. Press Enter. The one- Key5 touch key number is displayed as Key6 ---.
Page 88 Basic Functions Press to select the one- One Touch Keys touch key to check (1-8). Press Back right Select. Key1 Key2 Exit Menu Press to select Detail. Menu Press Enter. Register Detail Delete Cancel Press Enter. Press left Select to return to the basic screen. Clearing Assigned Keys Perform the following procedure to clear numbers assigned for chain dialing with one-touch keys.
Page 89 Basic Functions Press left Select to clear the Delete. assigned number. Are you sure? Key1 Press left Select to return to the basic screen. Dialing with Chain Dial Perform the following procedure to dial using chain dial. Chain dial key + one-touch dial key Press the one-touch key set up for chain dial.
Page 90 Basic Functions Press to select the Address Book recipient. Press Enter. ABCDE FGHIJ KLMNO Cancel Menu Press to select the ABCDE number. Press Enter. * 0123456789 Cancel Menu Press Start to begin sending the fax. Chain dial key + numeric keys Press a one-touch key previously set up for chain dial.
Page 91: Programs
Basic Functions Programs Stores combinations of frequently used destinations and functions as programs. Up to eight programs can be stored; up to four of these can incorporate fax or scanning functions. One-touch keys can be used to recall destinations or programs. For more information, refer to Setting Up One-Touch Keys on page 4-15.
Page 92: Recalling Programs
Basic Functions Press System Menu/Counter. Press to select Program Setting. Press Enter. Press to select the program number to delete. Press right Select. Press to select Delete. Menu Press Enter. Register Delete Cancel Press left Select to delete the Delete. program.
Page 93: Advanced Functions
5 Advanced Functions This chapter discusses the following topics: • Menu Table..............5-2 • Remote Switching ............5-5 • Polling Communication..........5-7 • Subaddress Communications ........5-11 • Subaddress-based Confidential Communications ..5-12 • Fax Forwarding ............5-24 • Password-based Communications......5-31 •...
Page 94: Menu Table
Advanced Functions Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter. NOTE: To perform these settings, press to select the menu/ submenu/item and Enter to confirm your selection. Reference Main Menu Sub Menu1...
Page 95 Advanced Functions Reference Main Menu Sub Menu1 Sub Menu2 Options Description Page Doc. Box Box Media – All Media Type, Specify the paper type for page 5-18 Setting Type Plain, jobs from the subaddress Transparency, box. Rough, Vellum, Labels, Recycled, Preprinted, Bond, Cardstock,...
Page 96 Advanced Functions Reference Main Menu Sub Menu1 Sub Menu2 Options Description Page FAX Setting FAX RX TX/RX (Numerical Register authorized page 5-31 Setting Restrict. Entry of Fax telephone numbers. No.) (Numerical Change authorized page 5-32 Entry of Fax telephone numbers. No.) –...
Page 97: Remote Switching
Advanced Functions Remote Switching Remote switching lets you receive faxes by forwarding the fax signal from a telephone connected to the FAX System. This function is convenient if you are using a regular phone at another location, allowing you to use that phone to receive faxes as well.
Page 98 Advanced Functions Pick up the receiver. If you hear a fax tone, dial the two-digit remote switching number. NOTE: The default remote switching number is 55. The incoming fax will be switched to the FAX System, and reception will start automatically. OPERATION GUIDE...
Page 99: Polling Communication
Advanced Functions Polling Communication With polling, fax transmissions are initiated by the recipient, not the sending party. The recipient can receive the fax at him/her convenience. NOTE: Polling generally incurs telephone charges for the receiving party, since they must make a call to receive the fax. Storing Documents for Polling Documents to be sent using polling are scanned first.
Page 100 Advanced Functions Press left Select to return to the document box basic screen. Printing the Documents Stored in Polling Box Perform the following procedure to print documents stored in polling box: Press Document Box. Press to select FAX Polling Box. Press Enter. Press to select the file to FAX Polling Box :...
Page 101: Receiving Documents By Polling
Advanced Functions Press to select Detail/ Menu Edit. Press Enter. Print Detail/Edit Delete Cancel Press to confirm the detailed information of the file. When renaming the file, press right Select on the File Name screen. Press Enter after checking the file. Press left Select to return to the document box basic screen.
Page 102: Polling Transmission Settings
Advanced Functions Press to select FAX RX Polling. Press Enter. Press to select On. Press FAX RX Polling Enter. Cancel Press right Select. Enter the other party’s fax number. To enter the number, use the one-touch dial keys, the Address Book, or chain dial keys.
Page 103: Subaddress Communications
Advanced Functions Subaddress Communications In subaddress communications, faxes are sent and received using subaddresses – – numbers or character strings that conform to conventions adopted by many fax machine manufacturers. Subaddresses support confidential fax, previously possible only between machines from the same manufacturer.
Page 104: Subaddress-Based Confidential Communications
Advanced Functions Subaddress-based Confidential Communications Confidential fax protects document confidentiality when you do not want unauthorized parties to view certain documents. If subaddresses are used for confidential fax, the faxed documents are not printed after reception. Instead, they are stored in subaddress boxes. Documents in subaddress boxes can be printed later when the appropriate party specifies them.
Page 105: Modifying Subaddress Boxes
Advanced Functions Enter the subaddress of the box to Sub Add. Entry set up. Press Enter. Cancel Enter the box name. Press Enter. Box Name Entry Box03 Cancel Text NOTE: For instructions on entering characters, refer to Entering Characters on page 3-20. Use the numeric keys to enter the Box Number Entry box number.
Page 106 Advanced Functions If the box is password-protected, use the numeric keys to enter the password. Press Enter. Changing Subaddresses Change subaddresses as follows: Press to display Sub Add. Detail Entry. Press right Select. Sub Add. Entry 1/ 4 1234 Cancel Edit Use the numeric keys to enter the Sub Add.
Page 107 Advanced Functions Changing Passwords Perform the following procedure to change the passwords used to print from subaddress boxes or to change box settings: Press to display Detail Password. Press right Select. Password 3/ 4 Cancel Edit Use the numeric keys to enter the Password password.
Page 108 Advanced Functions Press to enter the box Box Number Entry number. Press Enter. (01 ~ 20) Cancel Changing Users Change users as follows: NOTE: This setting is displayed only when user login is specified. Press to display User Detail Name. Press right Select. User Name 3/ 6 Arlen...
Page 109: Deleting Subaddress Boxes
Advanced Functions Press to display Detail Permission. Press right Select. Permission 4/ 6 Cancel Edit Press to select All or User Permission Only. Press Enter. Choose All to allow all user to User Only access this subaddress box. Cancel Choose User Only to allow the only user to access this subaddress box.
Page 110: Paper Setting For Printing From Boxes
Advanced Functions Press left Select. Delete. Are you sure? Arlen box Press left Select to return to the basic screen. Paper Setting for Printing from Boxes Restricts the type of paper used when printing documents from subaddress boxes. The paper cassette selected here is always used to print documents from subaddress boxes.
Page 111 Advanced Functions NOTE: Before sending, confirm the recipient’s subaddress specified for the target subaddress box. If the recipient’s fax machine requires you to enter a password, confirm the password as well. Place the original documents into the document processor or on the platen. Press Send.
Page 112 Advanced Functions Enter the password and press Password Enter. Cancel NOTE: You will be prompted to enter a password only if such is required by the other party’s fax machine. Press Enter. Press Enter to return to the basic screen. Press Start to load stored documents from memory.
Page 113 Advanced Functions To print all documents in the box, Menu press right Select. On the next Detail/Edit screen, press to select Print All File. Press Enter. Press Delete Start to print all documents in the Print All File box. Cancel NOTE: Document data remains in subaddress boxes after printing.
Page 114: Printing Lists Of Subaddress Boxes
Advanced Functions Deleting Documents from Subaddress Boxes Perform the following procedure to delete documents from subaddress boxes. Press Document Box. Press to select Sub Address Box. Press Enter. Press to select the box in which the documents to delete are stored.
Page 115 Advanced Functions Press left Select to print the list. OPERATION GUIDE 5-23...
Page 116: Fax Forwarding
Advanced Functions Fax Forwarding With fax forwarding, documents received at specified times are temporarily stored and then automatically forwarded to another fax number previously registered. This function supports subaddress-based communication for document forwarding to the destination fax. In addition to forwarding documents to be printed as faxes, you can forward them as image files in e-mail messages or store them in a specified folder on a computer.
Page 117 Advanced Functions Press to select Forward Forward Setting Dest. Press Enter. Back Forward Forward Dest. Exit Press to select Register. Forward Dest. Press Enter. Confirmation Register Cancel Press to select Address Register Entry or Address Book. Press Address Book Enter. Address Entry Cancel If you select Address Book,...
Page 118: Changing Forwarding Destinations
Advanced Functions If you select Address Entry, press Address Entry to select FAX, E-mail, or Folder, press Enter. E-mail If you select FAX, use the numeric Folder keys to enter the recipient’s fax Cancel number. If you select E-mail or Folder, refer to the Operation Guide and specify the recipient’s e-mail address or the destination folder.
Page 119: Specifying The Fax Forwarding Period
Advanced Functions Press to select Edit. Press 0123456789 Enter. Edit Delete Cancel Make the desired changes in FAX No. Entry destination information. Press Enter. 0123456789 Cancel Detail NOTE: For instructions on editing information, refer to Detailed Transmission Settings on page 3-8. Press left Select twice after specifying the destination and returning to the Forward Dest screen.
Page 120 Advanced Functions Press to select All day or Forward Time Time Specificat. Press Enter. All day Choose Time Specificat. to Time Specificat. specify the start and end times for fax forwarding. Cancel Choose All day to set fax forwarding throughout the day. On the next screen, press right Select to return to the basic screen.
Page 121 Advanced Functions Press right Select to return to the basic screen. Printing from the FAX System during Fax Forwarding Perform the following procedure to specify whether the FAX System is to print forwarded faxes: Follow steps 1 to 4 in Registering Forwarding Destinations on page 5-24. Press to select Print.
Page 122: Activating Fax Forwarding
Advanced Functions Press to select TIFF or File Format PDF. Press Enter. TIFF Cancel Press right Select to return to the basic screen. Activating Fax Forwarding Perform the following procedure to activate fax forwarding: Follow steps 1 to 4 in Registering Forwarding Destinations on page 5-24. Press to select Forward.
Page 123: Password-Based Communications
Advanced Functions Password-based Communications This function restricts access to transmission and reception, requiring users to meet password requirements. Password-based communications lets you restrict the sending and receiving of faxes with the FAX System to authorized individuals. Passwords are registered in advance for authorized telephone numbers and authorized IDs, after which these functions are activated.
Page 124 Advanced Functions Press to select Permit No. TX/RX Restrict. List. Press Enter. TX Restriction RX Restriction Permit No. List Exit Press right Select. Permit No. List 0123456789 3456789012 6789012345 Exit Menu Press to select Add FAX Menu Number. Press Enter. Detail/Edit Delete Add FAX Number...
Page 125: Deleting Authorized Telephone Numbers
Advanced Functions Press to select the Permit No. List authorized telephone number to 0123456789 be changed. Press Enter. 3456789012 6789012345 Exit Menu Re-enter the fax number. Press FAX No. Entry Enter. 0123456789 Cancel Press left Select to return to the basic screen. Deleting Authorized Telephone Numbers Perform the following procedure to delete authorized telephone numbers: Follow steps 1 to 5 in Registering New Authorized Telephone Numbers on...
Page 126: Registering New Authorized Ids
Advanced Functions Press left Select to return to the basic screen. Registering New Authorized IDs Perform the following procedure to register authorized ID numbers: NOTE: You can register up to 5 authorized ID numbers. Press System Menu/Counter. Press to select FAX Setting. Press Enter. Press to select FAX RX Setting.
Page 127: Modifying Authorized Ids
Advanced Functions Use the numeric keys to enter the Permit FAX ID ID number. Press Enter. (0000 ~ 9999) Repeat steps 6 to 8 to enter all 0000 authorized ID numbers. Cancel Press left Select to return to the basic screen. Modifying Authorized IDs Perform the following procedure to change authorized ID numbers: Follow steps 1 to 5 in Registering New Authorized IDs on page 5-34.
Page 128 Advanced Functions Press to select the Permit ID List authorized ID number to delete. 0004 Press right Select. 0007 Exit Menu Press to select Delete. Menu Press Enter. Detail/Edit Delete Add FAX ID Cancel Press left Select. Press left Select to return to the basic screen. Activating Password-based Communications Activate this function to restrict transmission or reception to authorized users.
Page 129 Advanced Functions Press to select TX TX/RX Restrict. Restriction. Press Enter. Back TX Restriction RX Restriction Exit Press to select Use TX Restriction Permit List or Off. Press Enter. Choose Use Permit List to check Use Permit List passwords during transmission. Cancel Press to select RX...
Page 130: Encrypted Communication
Advanced Functions Encrypted Communication This function encrypts documents before transmission, protecting document contents from viewing by unauthorized third parties, even if transmission is intercepted. After reception, documents are decrypted by the recipient and printed. This is a very effective way to fax documents for which confidentiality is essential.
Page 131: Registering New Encryption Keys
Advanced Functions Manage encryption keys by assigning them to encryption key IDs (a two- digit number, 01 to 20). This encryption key ID is used to specify encryption keys during encrypted communications. To print documents received in encrypted communications, the sender’s encryption key must match the encryption key specified in the recipient’s encrypted reception setting.
Page 132: Checking Or Deleting Encryption Keys
Advanced Functions Use the numeric keys to enter the Register encryption key (16 digits). Press Enter. Cancel NOTE: Encryption keys consist of a series of any 16 characters consisting of numbers (0 to 9) and the letters A through F. Use the numeric keys to enter the following characters.
Page 133: Setting Up Encrypted Reception
Advanced Functions Press to select Detail or Menu Delete. Press Enter. Register Detail Delete Cancel Choose Detail to check keys. Detail: After checking the encryption key, 1/ 1 press Enter. 123456789ABCDEF1 Choose Delete to delete keys. In Delete. the next screen, press left Select. Are you sure? Key01 Press left Select to return to the basic screen.
Page 134: Sending Encrypted Faxes
Advanced Functions Press to select On. Press Encryption RX Enter. Cancel Press to select the Encryption Key encryption key ID. Press Enter. Key01 Key02 Key03 Cancel Press right Select to return to the basic screen. Sending Encrypted Faxes Perform the following procedure for encrypted transmissions. NOTE: Before sending an encrypted communication, you must determine an encryption key with the recipient and register it under an...
Page 135 Advanced Functions Press to display FAX Detail Encryption. Press right Select. Encryption 2/ 4 Cancel Edit Press to select On. Press Encryption Enter. Cancel Press to select the Encrypt. Key No. encryption key ID. Press Enter. Key02 Key03 Key04 Cancel Press to select On or Off.
Page 136: Receiving Encrypted Faxes
Advanced Functions NOTE: When sending the documents to the same model as the FAX System in encrypted communication, be sure the encryption box setting is set to Off. Press Enter. Press Enter to return to the basic screen. Press Start to load stored documents from memory. Receiving Encrypted Faxes Perform the following procedure for encrypted reception.
Page 137: E-Mail Notification Of Job Results
Advanced Functions E-mail Notification of Job Results Set up the FAX System to notify you of the results of fax jobs by e-mail. Press Send. Press Function. Press to select Job End Report. Press Enter. Press to select On. Press Job End Report Enter.
Page 138: Displaying Job Status
Advanced Functions Displaying Job Status Check the status of recent, current, and scheduled jobs on the message display. The following menus are available. Print Job Status Displays jobs that are currently printing or queued (printouts from received faxes, from the subaddress box, from reports, from copies, or when the FAX System is used as a printer).
Page 139: Print Job Status
Advanced Functions Displays faxed jobs. This information includes the transmission status and destination. Refer to FAX TX Log on page 5-50 for more information. FAX RX Log Displays received jobs. This information includes the reception status and destination. Refer to FAX RX Log on page 5-51 for more information. Print Job Status Perform the following procedure to display the Print Job Status screen.
Page 140: Store Job Status
Advanced Functions Job details are displayed. Press 0011 Detail: to display details of each Status 1/ 7 job sequentially. Processing After reviewing the jobs, press Reset to return to the Status Menu screen. Store Job Status Perform the following procedure to display the Store Job Status screen. Press Status/Job Cancel.
Page 141: Print Job Log
Advanced Functions Press to select the job to check. Press Enter. NOTE: To cancel jobs, select the jobs to delete and press left Select. On the next screen, press left Select. Press to select Detail. Press Enter. Job details are displayed. Press 0011 Detail: to display details of each...
Page 142: Store Job Log
Advanced Functions Press to select the job to check. Press Enter. Job details are displayed. Press 0003 Detail: to display details of each job sequentially. Result 1/ 8 After reviewing the jobs, press Reset to return to the Status Menu screen. Store Job Log Perform the following procedure to display the Store Job Log screen.
Page 143: Fax Rx Log
Advanced Functions Press to select TX Log. Press Enter. TX Log RX Log FAX TX Report Cancel Press to display the TX Log record of faxed jobs sequentially. 1/50 0123456789 Detail After reviewing the jobs, press Reset to return to the Status Menu screen. FAX RX Log Perform the following procedure to display the FAX RX Log screen.
Page 144 Advanced Functions Press to display the RX Log record of faxes received 1/50 sequentially. 0123456789 Detail After reviewing the jobs, press Reset to return to the Status Menu screen. 5-52 OPERATION GUIDE...
Page 145: Printing Communication Management Reports
Advanced Functions Printing Communication Management Reports Print reports of the faxes that were sent or received. Printing FAX TX Reports Perform the following procedure to print details of the 50 most recent transmissions. Press Status/Job Cancel. Press to select FAX. Press Enter. Press right Select.
Page 146 Advanced Functions Press to select FAX RX Report. Press Enter. RX Log FAX TX Report FAX RX Report Cancel Press left Select to print the Print. report. Are you sure? FAX RX Report 5-54 OPERATION GUIDE...
Page 147: User Login
Advanced Functions User Login When User Login function is indicated on the FAX System, you prompt to enter your User ID and password to use the FAX System. The factory default setting of User ID and Password is 1118. NOTE: For further information and instructions for Job Accounting, refer to the Advanced Operation Guide.
Page 148: Job Accounting
Advanced Functions Job Accounting Job accounting is used to control the total number of copies and prints by setting an ID-code for each account. NOTE: For further information and instructions for Job Accounting, refer to the Advanced Operation Guide. Job Accounting Screen Perform the following procedure to use the FAX System in Job Accounting mode.
Page 149 Advanced Functions Press left Select. The job Print. accounting report is printed. Are you sure? All Accounts Press right Select to return to the basic screen. OPERATION GUIDE 5-57...
Page 150 Advanced Functions 5-58 OPERATION GUIDE...
Page 151: Network Fax
6 Network Fax This chapter discusses the following topics: • Overview of Network Fax ..........6-2 • Initial FAX System Settings .......... 6-4 OPERATION GUIDE...
Page 152: Overview Of Network Fax
Network Fax Overview of Network Fax Network Fax is a feature used to send and receive faxes using computers connected to the FAX System. Network fax transmission lets users of computers on the network send and receive fax data; these functions are referred to as network fax transmission and network fax reception, respectively.
Page 153: Network Fax Settings Report
Network Fax Viewing the online manual requires Adobe Acrobat Reader. If it is not already installed on your system, install Adobe Acrobat Reader from the included CD-ROM. Connection Connect the modular cord (same as used for telephones) to the Line jack on the FAX System.
Page 154: Initial Fax System Settings
Network Fax Initial FAX System Settings Complete the following settings for network fax reception. Destination Settings Specify the computers to receive transmissions using network fax reception. You can also specify e-mail forwarding. For more information, refer to Registering Forwarding Destinations on page 5-24. Reception Period Specify to receive faxes using network fax reception all day long or only during specified periods.
Page 155 7 FAX System Settings This chapter discusses the following topics: • Menu Table..............7-2 • Printing Reports............7-4 • Volume ................. 7-8 • Redial ................. 7-10 • Fax Media Type............7-11 • Number of Rings ............7-12 • Fax Reception Mode ..........7-14 •...
Page 156: Fax System Settings
FAX System Settings Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter. NOTE: To perform these settings, press to select the menu/ submenu/item and Enter to confirm your selection. Main Reference Options...
Page 157 FAX System Settings Main Reference Options Description Menu Menu1 Menu2 Page FAX RX Rings 1 – 15 Rings Specify the number of rings in auto page 7-12 Setting Setting (Normal) reception mode. Rings 1 – 15 Rings If the FAX System is set to enable page 7-12 (TAD) automatic switching between the...
Page 158: Printing Reports
FAX System Settings Printing Reports Print reports on the details of fax transmission and reception. Choose automatic report printing, or choose to disable this feature. Fax TX Report Prints communication details after the specified number of transmissions. For instructions on using this feature, refer to Fax TX Report and Fax RX Report Settings on page 7-4.
Page 159 FAX System Settings Press to select On or Off. FAX TX Report Press Enter. Cancel Press right Select to return to the basic screen. Send Result Settings Perform the following procedure to set up printing of transmission results. Press System Menu/Counter. Press to select Report.
Page 160 FAX System Settings Press to select Off, On, or FAX RX Result On (Conditions). Press Enter. *Off If you select Off, skip to the step 8. On(Conditions) Choose On (Conditions) to print Cancel the report of reception result when an error occurs in fax reception. Press to select Report Report Output...
Page 161 FAX System Settings If you select Address Entry, enter Address Entry the e-mail address. Press Enter. Cancel Text NOTE: For instructions on entering e-mail addresses, refer to Entering Characters on page 3-20. Press right Select to return to the basic screen. OPERATION GUIDE...
Page 162: Volume
FAX System Settings Volume Adjust the speaker level and volume of the fax monitoring tone. Switch off sound setting if no tone or speaker output is needed. NOTE: Refer to the Advanced Operation Guide for instructions on adjusting the volume for warning tones (after errors) and confirmation tones for operation panel keys.
Page 163 FAX System Settings Press to adjust the FAX Monitor volume. Press Enter. 1 Minimum 2 Middle 3 Maximum Cancel Press right Select to return to the basic screen. OPERATION GUIDE...
Page 164: Redial
FAX System Settings Redial Perform the following procedure to specify the number of redial attempts if the other party’s line is busy. NOTE: Redial cannot be used with direct transmission. The available range varies depending on countries. Press System Menu/Counter. Press to select FAX Setting.
Page 165: Fax Media Type
FAX System Settings Fax Media Type Select the paper type used to print received faxes. Your choice of paper cassette can be used exclusively for printing faxes. For example, if you use this setting to assign a desired paper cassette to Custom 1, that paper cassette will be used to print faxes.
Page 166: Number Of Rings
FAX System Settings Number of Rings Perform the following procedure to specify the number of rings. Setting the Number of Rings (Auto Fax Reception) When the FAX System is set for automatic fax reception, specify 1-15 rings before fax reception. For more information, refer to Automatic Fax Reception on page 3-17.
Page 167 FAX System Settings Use the numeric keys to specify Rings (TAD) the number of rings. Press Enter. (1 ~ 15) Rings Cancel Press right Select to return to the basic screen. Setting the Number of Rings (Fax/Tel Switching) (Inch Model Only) When automatic switching between fax/telephone is enabled and the FAX System is used with a regular telephone, specify 0-15 rings until fax reception begins.
Page 168: Fax Reception Mode
FAX System Settings Fax Reception Mode The FAX System features the following fax reception modes. Choose the ideal mode for your needs. Automatic Fax Reception Choose automatic fax reception mode to use the FAX System exclusively as a fax machine. No special operations are required for incoming faxes. For more information, refer to Automatic Fax Reception on page 3-17.
Page 169: Tad Reception
FAX System Settings [Reception flow] Telephone Other party sends a fax Other party sends a fax Other party calls. using automatic manually. transmission. The incoming call or fax is received without the FAX System ringing audibly. (Calling charges are incurred from this point.) The FAX System rings twice.
Page 170: Fax Reception Mode Setting
FAX System Settings DRD Reception (Certain Destination Only) This reception mode uses the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. Each number is given a different ring pattern so that the fax machine can differentiate between incoming calls.
Page 171 FAX System Settings Press to select a RX Setting reception mode. Press Enter. Auto(Normal) AUTO(FAX/TEL) AUTO(TAD) Cancel Option Fax Reception Mode Auto(Normal) Automatic Fax Reception Auto(FAX/TEL) Auto Fax/Tel Switching Auto(TAD) TAD Reception † Auto(DRD) DRD Reception Manual Manual Fax Reception †.
Page 172: Reception Date And Time
FAX System Settings Reception Date and Time A FAX System feature lets you print the date and time of reception, sender identification, and the page number at the top of each page. This feature always lets you see the local time at which the fax was received, convenient when the fax is sent from a different time zone.
Page 173: 2In1 Reception
FAX System Settings 2in1 Reception Perform the following procedure to print two 5 "/A5-sized faxes × received consecutively on a single 11 × 8 "/A4 sheet. Press System Menu/Counter. Press to select FAX Setting. Press Enter. Press to select FAX RX Setting. Press Enter. Press to select 2in1 RX.
Page 174: Bulk Printing
FAX System Settings Bulk Printing Activate this setting to print all fax image data together upon completed reception by the FAX System. The incoming fax will be held until it is completely received. This frees the FAX System for copying and other functions during that time.
Page 175: Remote Diagnosis
FAX System Settings Remote Diagnosis In case of the malfunction occurs with the FAX System, use this feature to give the service center computer access to the FAX System via the telephone line for updating the software when you contact a service agent. Before using remote diagnosis, you must enter the unique ID into the FAX System (this ID was provided by the service agent when you signed the service agreement).
Page 176: Remote Diagnosis Id
FAX System Settings Remote Diagnosis ID To enable remote diagnosis, you must enter the FAX System’s unique ID as instructed by the service agent. This function must also be enabled in the FAX System, as described in Remote Diagnosis on page 7-21. Press System Menu/Counter.
Page 177: Troubleshooting
8 Troubleshooting This chapter discusses the following topics: • Memory Indicator............8-2 • Warning and Maintenance Messages ......8-3 • Troubleshooting Table ..........8-5 OPERATION GUIDE...
Page 178: Memory Indicator
Troubleshooting Memory Indicator The Memory indicator lights during fax communication involving the sending or receiving of documents stored in memory. This indicator also lights when documents are received directly into memory due to paper jams or because the system is out of paper.
Page 179: Warning And Maintenance Messages
Troubleshooting Warning and Maintenance Messages Take the following corrective actions if the message display shows any of the messages as below. For error messages not listed below, refer to the Operation Guide. Reference Message Description and Corrective Action Page Fax Memory overflow. The fax memory has been exhausted while sending or receiving the documents.
Page 180 Troubleshooting Reference Message Description and Corrective Action Page The encryption key is not No encryption key is specified for the destination set for page 5-38 registered. encrypted communication. Be sure the encryption key is entered correctly for the selected destination. OPERATION GUIDE...
Page 181: Troubleshooting Table
Troubleshooting Troubleshooting Table Use this table to identify malfunction and perform the corrective action. If problems persist, contact your dealer or the service agent. Reference Symptom Items to Check Corrective Action Page Unable to fax Is the modular cord connected Connect the modular cord —...
Page 182 Troubleshooting Reference Symptom Items to Check Corrective Action Page Unable to receive Is the modular cord connected Connect the modular cord — faxes correctly? correctly. Is the Send error displayed? Correct the error and ask the — sender to resend the fax. Have you set up password-based Disable password-based page 5-31...
Page 183: Reference Information
9 Reference Information This chapter includes the following reference information: • Specifications ............... 9-2 • Menu Flowcharts ............9-3 • Error Code Table ............9-7 OPERATION GUIDE...
Page 184: Specifications
Reference Information Specifications NOTE: Specifications are subject to change without notice. Item Description Type Optional FAX Kit Compatibility Group 3 Line Requirements Subscription telephone line Transmission Time Less than 3 seconds (33,600 bps, JBIG, ITU-T #1 chart) Modem Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/ 12000/9600/7200/4800/2400 bps Encoding Method JBIG/MMR/MR/MH...
Page 185: Menu Flowcharts
Reference Information Menu Flowcharts For reference, the menu structures for function keys on the operation panel are as follows: Send Original Quality Original Size Function Send Size Zoom Continuous Scan Job End Report FAX Delayed TX FAX Direct TX FAX RX Polling Scan Resolution Exposure Destination...
Page 186 Reference Information Document Box Function Continuous Scan Job End Report Sub Address Box FAX Polling Box Program System Menu/Counter Report Report Print Subaddress Box List Report Setting FAX TX Report FAX RX Report Result Report Setting Send Result FAX RX Result Date/Timer Setting Year/Time Time Zone...
Page 187 Reference Information Continued from previous page FAX Setting FAX Common Setting Encryption Key FAX TX Setting TTI (Transmit Terminal Identifier) Local FAX Name Local FAX ID Local FAX Number FAX Line Setting Retry Times FAX RX Setting FAX Media Type Rings (Normal) Rings (TAD) Rings (FAX/TEL)
Page 188 Reference Information Continued from previous page Document Box Setting Box Media Type Sub Address Box Polling Setting Edit Addressbook Program Setting Service Setting FAX Country Code Remote Diagnosis Setting Remote Diagnosis ID OPERATION GUIDE...
Page 189: Error Code Table
Reference Information Error Code Table When a communication error occurs, one of the following error codes is printed on the transmission report, reception report, or other communication management report. Use the error code for troubleshooting. NOTE: Error codes for errors during V34 transmission are designated by “...
Page 190 Reference Information Error Code Problem and Corrective Action U01600 A communication error occurred during high-speed reception. Ask the sender to use a slower transmission speed, then try receiving the fax again. U01700 A communication error occurred during high-speed U01720 transmission. Try sending again. U01721 A communication error occurred during high-speed transmission.
Page 191 Reference Information Error Code Problem and Corrective Action U04401 Encrypted transmission could not be attempted. The other party could not be dialed because the designated encryption key is not registered in the FAX System. U04500 Encrypted reception failed because the encryption keys did not match.
Page 192 Reference Information 9-10 OPERATION GUIDE...
Page 193: Index
Index Canceling Direct Transmission 3-18 Canceling Memory Transmission 3-18 Chain Dial 4-18 Assigning Chain Dial 4-18 Checking Details of Assigned Keys 4-19 Numerics Clearing Assigned Keys 4-20 2in1 Reception 7-19 Dialing with Chain Dial 4-21 Communication Management Reports 5-53 Printing FAX RX Reports 5-53 Printing FAX TX Reports 5-53 Address Book 3-24 Continuous Scanning 3-16...
Page 194 Fax Forwarding 5-24 Manual Fax Reception 4-14 7-14 Activating Fax Forwarding 5-30 Manual Fax Transmission 4-13 Changing Forwarding Destinations 5-26 Memory Indicator 8-2 Printing from the FAX System during Fax Memory transmission mode 3-4 Forwarding 5-29 Menu Flowcharts 9-3 Registering Forwarding Destinations 5-24 Specifying the Fax Forwarding Period Network Fax 6-1...
Page 195 Password-based Communications 5-31 Scan Resolution Mode 3-6 Activating Password-based Select the Original Size 3-13 Communications 5-36 Select the Size for Fax 3-14 Deleting Authorized IDs 5-35 Sending Documents 3-4 Deleting Authorized Telephone Numbers Setting the communication speed 3-10 5-33 Specifications 9-2 Modifying Authorized IDs 5-35 Standby Transmission 4-3 Modifying Authorized Telephone...
Page 196 Warning and Maintenance Messages 8-3 Zoom Transmission 3-15 Index-4 OPERATION GUIDE...
Page 197 MEMO...
Page 198 MEMO...
Page 200: Network Fax
Network FAX Operation Guide...
Page 202: About This Operation Guide
About this Operation Guide This Operation Guide explains the settings for the Network FAX driver as well as the procedures that are required in order to use the Network FAX Transmission Function. It is recommended that you also read the corresponding Operation Guide as well.
Page 203 Network FAX Transmission Function The Network FAX Transmission Function enables you to send faxes directly from your computer to receiving facsimiles. By using the Network FAX driver, you can send directly to other facsimiles – via the Fax Kit that is installed in this fax machine – fax documents that you have prepared using the software applications on your computer.
Page 204 Contents About this Operation Guide............i Trademark Information .
Page 206: Installing The Corresponding Software
1 Installing the Corresponding Software Installing the Network FAX Driver Insert the provided CD-ROM into the CD-ROM drive of the computer in which to install the Network FAX Driver. The set-up screen will appear automatically. NOTE: If the set-up screen does not appear, start the appropriate software manually from the CD-ROM.
Page 207 Installing the Corresponding Software Select Custom Mode and click on the Next button. Select Network Port and click on the Next button. Select Fax Driver and click on the Next button. Click on the Finish button. Click on the on the Next button.
Page 208 Installing the Corresponding Software Select the model of your Network FAX in the Network FAX list and click on the Next button. Click on the Create a new port radio button and select Port Set Up Port from the Type drop-down menu. Click on the Next button. Click on the Network FAX radio button and click on the Next button.
Page 209 Installing the Corresponding Software Select your fax and click on the OK button. Click on the Next button. Follow the instructions in the installation wizard to continue the installation procedure.
Page 210 Installing the Corresponding Software Uninstalling the Network FAX Driver Perform the following procedure to delete the Network FAX Driver from your computer. Click on the Start in the Task Bar and then select Control Panel. Select Printers and Other Hardware and then Printers and Faxes in that order from the successive menus to access the Printers and Faxes dialogue box.
Page 211 Installing the Corresponding Software...
Page 212: Sending A Fax
2 Sending a Fax This section contains explanations on how to send documents created on a network computer directly from that computer to the other fax machine by using the Network FAX Driver. IMPORTANT: The Network FAX Driver must be installed on the computer from which you want to send the documents.
Page 213: Main Transmission Functions
Sending a Fax Main Transmission Functions (1) Delayed Fax Transmission <see page 2-9 for setting procedures> This function enables you to have documents transmitted at a designated time. Delayed Fax Transmission can be carried out at any time within 24 hours from the time that is actually set in the fax itself.
Page 214 Sending a Fax (3) Transmit and Print <see page 2-9 for setting procedures> This function enables you to print out the documents at the same time as you send them by fax. (4) Attaching a Cover Page <see page 2-10 for setting procedures> This function enables you to add a cover page to your transmission that includes such TTI (Transmitting Terminal Information) data as your company name, department name, your own name, your telephone or fax...
Page 215 Sending a Fax (5) Job Accounting <see page 2-11 for setting procedures> If Job Accounting is turned ON in the fax machine, it is necessary to register your Account ID in the Network FAX driver settings and you will only be able to perform Network FAX Transmission if the Account ID registered in the transmitting computer matches that registered in the fax.
Page 216: Basic Transmission
Sending a Fax Basic Transmission Use an application on your computer to create the documents to be sent. Select Print from the File menu. Use the drop-down menu in the Name field to select the name of the machine to be used as the Network FAX. The print dialogue box for the application that you are using will appear.
Page 217 Sending a Fax NOTE: Refer to FAX Setting Tab on page 2-8 for more detailed information on the settings in the tab. The print dialogue box for the application that you are using will be displayed once again. Click on the OK button. The Transmit Settings dialogue box will appear.
Page 218: Accessing The Printing Preferences Dialogue Box
Sending a Fax Accessing the Printing Preferences Dialogue Box Perform the following procedure to display the Printing Preferences dialogue box and perform Network FAX related settings. Click on Start in the Task Bar and then select Control Panel. Select Printer and other Hardware and then Printers and Faxes in that order from the successive menus to access the Printers and Faxes dialogue box.
Page 219: Fax Setting Tab
Sending a Fax FAX Setting Tab Use this tab to specify certain transmission conditions, such as the size of the original being sent. Refer to Accessing the Printing Preferences Dialogue Box on page 2-7 to open this tab. Original Size field Select the size of the original being transmitted from the drop- down list in this field.
Page 220: Default Setting Dialogue Box
Sending a Fax Default Setting Dialogue Box By setting the transmission conditions that you use most in this dialogue box, you can minimize the need to change the settings each time. The Default Setting dialogue box can be accessed by the following procedure: Click on Start in the Windows Task Bar and then select Control Panel.
Page 221 Sending a Fax NOTE: If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself, the transmission operation will be carried out the following day at that time. Be sure to confirm the time setting in the fax machine itself before making this setting.
Page 222 Sending a Fax To change the type of template, use the drop-down menu or click on the on top of the dialogue box. The display ratio for the template can also be changed to between 25% and 250% using the drop-down menu. If some destinations have been registered, the format for each destination can be displayed.
Page 223 Sending a Fax Job Accounting checkbox If Job Accounting is turned ON in the fax machine, check this checkbox, and then select either the Use Specific Account ID or Prompt for Account ID option, as desired. Use Specific Account ID: If this option is selected, you will need to register your Account ID.
Page 224: Various Settings In The Transmit Settings Dialogue Box
Sending a Fax Various Settings in the Transmit Settings Dialogue Box (1) Selecting a Destination from the Address Book NOTE: When you use the Address Book that is stored in the fax machine to enter a destination, it is necessary for that destination information to have been registered in the Address Book in advance.
Page 225 Sending a Fax The registered destinations will be displayed in the list to the left of the dialogue box. To search the desired destination, enter the information that you want to search for in the Search field. Select the desired destination and click on the Add> button. The selected destination will be added to the Destination List (right side).
Page 226 Sending a Fax Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialogue box. The Option Settings dialogue box will be displayed. Enter the sub-address and password as it is registered in the destination fax.
Page 227 Sending a Fax Sender Name Sender Company Name Sender Department Name Sender Fax Number Sender Telephone Number Message Enter the destination fax number in the Address Setting tab. (Refer to step 8 on page 2-6.) Click on the Option Settings button to enter the recipient information. Company: The name of the destination company can be up to 64 characters long.
Page 228 Sending a Fax Click on the Cover Page tab. The setting that was registered for the (2) Cover Page Tab on page 2-10 will be displayed. To change the setting, perform the following procedure: Attach Cover Page checkbox: Verify that the checkbox is checked. Cover Page Templates selection box: To change the template, select a new template.
Page 229 Sending a Fax To temporarily change the settings (the present settings will be displayed) from those which are currently designated in the (1) Sending Options Tab on page 2-9, click on the Option tab in order to access the Option tab. NOTE: The changes will only apply to the present transmission and the corresponding settings will return to those previously made in the Default...
Page 230: Transmission Control
Sending a Fax NOTE: The changes will only apply to the present transmission and the corresponding settings will return to those previously made in the Default Setting dialogue box once that transmission is completed. Refer to (4) Sender Information Tab on page 2-12 for more detailed information on the corresponding settings in that tab.
Page 231 Sending a Fax 2-20...
Page 232: Specifications
3 Specifications Operating Environment Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T or 100BASE-TX Operating system Windows NT 4.0 (Server, Workstation) + SP5 or later, Windows 2000 (Professional, Server, Advanced Server), Windows 98 (Second Edition), Windows 95 (OSR2 or later), Windows Me and Windows XP Network FAX Transmission Item...
Page 233 Revision 1.0 2005.3...
Page 234 UTAX GmbH, Ohechaussee 235, 22848 Norderstedt, Germany...

Triumph Adler DC 2018 Instruction Handbook Manual

Table of Contents

2 Preparing to Fax

3 Basic Operation

4 Basic Functions

5 Advanced Functions

7 Fax System Settings

Table of Contents

Table of Contents

1 Installing the Corresponding Software

2 Sending a Fax

3 Specifications

Quick Links

Chapters

Troubleshooting

Need help?

Questions and answers

Related Manuals for Triumph Adler DC 2018

Summary of Contents for Triumph Adler DC 2018

Table of Contents