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Cycos mrs 5.0 Administrator's Manual

Web-administrator
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Web-Administrator
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  • Page 1 Web-Administrator Administrator Manual...
  • Page 4 The range of functions described in this documentation were accurate at the time of this manuals printing. The manufac- turer reserves the right to make technical and functional changes as well as extensions and reductions without prior no- tification. No liability is assumed for any discrepancies contained within this manual. Protocols pertaining to devices connected to the system are based on norms or extensions as required by marketing de- mands.

  • Page 5: Table Of Contents

    Web-Administrator Table of Contents Table of Contents 1 Introduction ............3 1.1 The Web Administrator (WebAdmin) .
  • Page 6 Web-Administrator Table of Contents 4.3 Deleting a Group ............22 5 Access Protection.

  • Page 7: Introduction

    Web-Administrator Introduction 1 Introduction The Web Administrator (WebAdmin) 1.1.1 Functions The Web Administrator is a convenient, browser based interface for comprehensively configuring the messaging systems. By means of clear HTML pages you can access the global and personal parameters for e-mail, voice and fax services of the system and adapt these to the company´s requirements and the subscriber´s needs.

  • Page 8: Help

    Web-Administrator The Web Administrator (WebAdmin) 1.1.3 Help The Web Administrator has an online user assistance that you can access any time after starting the Web Administrator. This help function is always opened with a click on the Help link in the window´s top section.

  • Page 9: Requirements

    Web-Administrator Requirements Requirements 1.2.1 Messaging Server The Web Administrator serves to configure the functions of your MRS Server (mes- saging server). The MRS Server must be installed in the system and started for this purpose. In order to have full access to all Web Administrator functions you need to be logged in with administrator privileges.
  • Page 10 Web-Administrator About this Web Administrator...

  • Page 11: Web Administrator Operation

    Web-Administrator Web Administrator Operation 2 Web Administrator Operation Starting and Stopping the Web Administrator 2.1.1 Login To work with the Web Administrator you always need to start your web browser first, then call the Web Administrator and log in as user. The Web Administrator IP address depends on your network configuration.
  • Page 12 Web-Administrator Starting and Stopping the Web Administrator 3. Enter your user name in the User field. Alternatively you can specify your voice- box number. 4. Enter your password resp. your voicebox PIN in the Password field. 5. Click the Login button. After successfully logging in you see the User Data. In the event that something went wrong you are informed by a note accordingly.

  • Page 13: Login Via Ssl (Secure Sockets Layer)

    Web-Administrator Starting and Stopping the Web Administrator 2.1.2 Login via SSL (Secure Sockets Layer) You can also log in encoded via SSL. For this purpose your browser must support 128 bit SSL ciphers. Information on this is found in your browser´s online user assistance. If the cipher strength is 56 bit or less you need to update your browser software first.

  • Page 14: Selecting A Language

    Web-Administrator Starting and Stopping the Web Administrator 2.1.3 Selecting a Language When you start the Web Administrator for the first time, the language depends on the system configuration. Immediately after logging in you can select another user langu- age. 1. At the left window margin, under the Personal Settings caption, click the Voice-Mail- System Settings link.

  • Page 15: General Procedure

    Web-Administrator General Procedure General Procedure 2.2.1 Navigation After starting the Web Administrator and logging in, you can switch to the different tabs to view system data or perform the desired modifications. To navigate between the single tabs use the table of contents at the left window mar- gin.
  • Page 16 Web-Administrator General Procedure...

  • Page 17: User Data

    Web-Administrator User Data 3 User Data In the User Data tab you can administer the data of user groups and system users. Among other things you can: Define, edit and delete data for user groups Define, edit and delete data for single users Define system related privileges of user groups and users...

  • Page 18: Viewing, Editing And Deleting User Data

    Web-Administrator Viewing, Editing and Deleting User Data 3.1 Viewing, Editing and Deleting User Data 3.1.1 User List 1. Click the Show all users button to update the list of all users registered in the sys- tem. All users and groups are displayed in the list. 2.

  • Page 19: Viewing And Editing User Data

    Web-Administrator Viewing, Editing and Deleting User Data 3.1.2 Viewing and Editing User Data You can view and modify the data saved for each entry. In order to simplify editing, several editing forms are provided that display a certain number of all available data fields each. The USER form displays the most important data fields.

  • Page 20: Deleting Users Or User Groups

    Web-Administrator Viewing, Editing and Deleting User Data Select the group desired for the user from the GROUP list field. 3.1.2.1 Modifying Privileges Users normally have the system related privileges defined by the membership in one of the user groups. You can, however, modify single privileges within the scope set by the group memebership.
  • Page 21 Web-Administrator Viewing, Editing and Deleting User Data 3. Confirm the security prompt. The data are deleted. 4. Click on OK to return to the User Data tab. The name of the deleted group or user is no longer displayed in the list.

  • Page 22: Defining New Users Or User Groups

    Web-Administrator Defining New Users or User Groups 3.2 Defining New Users or User Groups You can define new user groups and immediately edit all desired parameters (e.g. group assignment or granting privileges). It is reasonable to first define user groups with graded privileges. Subsequently you can simply and safely administer granting privileges by assigning new users to these groups.

  • Page 23: Distribution Groups

    Web-Administrator Distribution Groups 4 Distribution Groups Using the Web Administrator you can create and administer global and private distri- bution groups. Global distribution groups are available to all system users. Editing glo- bal and private groups is identical. Therefore you find a general description of group handling in the following.

  • Page 24: Editing A Group

    Web-Administrator Editing a Group 4.2 Editing a Group Click the name of the group the definition of which you want to edit. A new tab opens. 1. Enter a name for the group in the Display name: field. You can use blanks and spe- cial characters here.

  • Page 25: Integrating Users In A Group

    Web-Administrator Editing a Group 4.2.1 Integrating Users in a Group The Available users list displays all users registered in the system. The Available groups list displays all groups already created. You can select single persons as well as defined groups as group members. If a person is integrated in the members list several times this way, messages are nevertheless dis- tributed to this member only once.

  • Page 26: Removing Users From A Group

    Web-Administrator Deleting a Group 4.2.2 Removing Users from a Group You can remove users from a group any time. 1. Click on a Group members list entry. 2. Keep the [Strg] key pressed to select several entries if required. 3. Click the >> button to remove the selected entries from the list. 4.3 Deleting a Group You can delete a group any time.

  • Page 27: Access Protection

    Web-Administrator Access Protection 5 Access Protection To access the Web Administrator (login) you need to enter a user name and a pass- word. You can define how the system is to react when wrong entries are made with logging in.

  • Page 28: Maximum Number Of Incorrect Login Attempts

    Web-Administrator Maximum Number of Incorrect Login Attempts 5.1 Maximum Number of Incorrect Login Attempts You can restrict incorrect login attempts (wrong password) with a maximum value. When this value has been reached, login is not possible any more even if the correct password is entered.

  • Page 29: Mail Restrictions

    Web-Administrator E-Mail Restrictions 6 E-Mail Restrictions The SMTP-Mail Size and E-Mail Blocking tabs offer a direct link to the Routing Rules tab. There you can view and, if required, edit the complete rules for e-mail handling (c.p. page 27). SMTP Message Size You can restrict the size of in and outgoing SMTP messages (e-mails and their attach- ments).

  • Page 30: E-Mail Blocking

    Web-Administrator E-Mail Blocking These parameters depend on the network data and the subscribers´ needs. In order to avoid delays in corporate data transfer, you can prevent for example large graphics files from being transmitted by a correspondingly small value (e.g. 2.000 kB) for Out- going Enter the desired values in the two text fields.

  • Page 31: Routing Rules

    Web-Administrator Routing Rules 7 Routing Rules Routing rules enable you to automate icoming message handling. In the Routing Rules tab you can view and edit all existing rules, delete rules, create new rules by means of the assistant. You find detailed information on syntax, functions and parameters of routing rules in your MRS server documentation.

  • Page 32: Editing Routing Rules

    Web-Administrator Editing Routing Rules 7.1 Editing Routing Rules 7.1.1 Displaying and Editing Rules For a better overview the routing rules are displayed sorted according to the different types. 1. Select the desired type from the Select rule type list field. 2.
  • Page 33 Web-Administrator Creating a New Rule 2. In the of service and with class fields select the desired options. The rule is dis- played in the bottom section of the window. 3. Enter the recipient address in the to recipient field. 4.
  • Page 34 Web-Administrator Creating a New Rule You can select different conditions for a message to fulfill in this dialog. 1. You can add different conditions by selecting the corresponding options in the list field at the top. 2. Klick on the Add condition button. If you have chosen more than one condition, the Delete condition button is also displayed.

  • Page 35: Recording Greetings

    Web-Administrator Recording Greetings 8 Recording Greetings You can record several greetings and one name greeting. These global greetings apply to all subscriber connections administered by the server. Global greetings can be supplemented by individual greetings of each subscriber who can also choose between global and private greetings for the time profile. You can use every telephone, mobile phone or PBX for recording.

  • Page 36: Recording Name Greetings

    Web-Administrator Recording Name Greetings 8.1 Recording Name Greetings You can record only one name greeting. The Create Name button is only visible when no name greeting has been recorded yet. Name greetings already recorded can be edited and deleted just like normal greetings. 1.
  • Page 37 Web-Administrator Recording Name Greetings 6. Press the Play button to listen to your recording through the receiver. 7. If you are satisfied with your recording, enable the Exit button. The recording is saved and you are taken back to the first Record greetings tab (illustration on page 31).

  • Page 38: Recording And Editing Greetings

    Web-Administrator Recording and Editing Greetings 8.2 Recording and Editing Greetings You can record a maximum of 99 greetings. First select a memory location and then proceed analog to recording a name greeting. Recorded greetings can be edited and deleted any time. 8.2.1 Recording a Greeting 1.
  • Page 39 Web-Administrator Recording and Editing Greetings 3. Click the desired memory location (e.g. greeting 1 ) and then the Call me button. Memory locations already occupied are indicated accordingly. 4. The system calls you immediately at the specified connection. 5. Click the Record button and speak your greeting into your telephone´s mouthpiece. 6.

  • Page 40: Editing Greetings

    Web-Administrator Recording and Editing Greetings 8.2.2 Editing Greetings Attention! Please check in which time profiles you have used a greeting before changing it. 1. Select the greeting that you want to edit from the list field. 2. Press the Call me button. The system calls you immediately at the specified connec- tion.

  • Page 41: Special Server Settings

    Web-Administrator Special Server Settings 9 Special Server Settings APL (Application Protocol Layer) You can check the status of the APLs and start or stop them individually if required. You find detailed information on the APLs and services in the MRS Server informa- tion.

  • Page 42: Updating Information

    Web-Administrator APL (Application Protocol Layer) 9.1.1 Updating Information 1. Click the Refresh manually button to manually update the information displayed in the tab. 2. Enable the Automatic refresh each 5 seconds button to activate the automatic infor- mation update. 9.1.2 Starting/Stopping an APL If problems occur you can manually start and stop single APLs.

  • Page 43: Mrs Log Files

    Web-Administrator MRS Log Files MRS Log Files You can use the Web Administrator to view the log file of the MRS Server. Besides the current log file you can also access the saved log files. 1. Select a log file from the list field. 2.

  • Page 44: Disk Space

    Web-Administrator Disk Space 9.3 Disk Space You can have the currently used memory capacity displayed. The information on hard disk capacity refers to the hard disk where documents and the database are stored. Documents are all message files (voicemail audio files, e-mails and fax documents). The database contains all user data, information on incoming and outgoing messages and further system information.

  • Page 45: Index

    Web-Administrator Index Index Login................. 7, 24 Logoff ................10 Access Lock ..............24 Mail Size ............... 25 Access Protection ............23 Members ............... 21 Assistance ................4 Memory Capacity ............40 Assistant Routing Rules ..........28 Messaging System ............5 Modifications ..............11 MRS Server..............5 Browser ................5 Name Greetings ............
  • Page 46 Web-Administrator Index Unlocking ..............24 User Data .................8 User Groups..............13 User List ................14 Voicemail System............5...

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