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Cycos mrs 5.0 User Manual

Web administrator
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Summary of Contents for Cycos Cycos mrs 5.0

  • Page 1 Web Administrator User Manual...
  • Page 4 The range of functions described in this documentation were accurate at the time of this manuals printing. The manufac- turer reserves the right to make technical and functional changes as well as extensions and reductions without prior no- tification. No liability is assumed for any discrepancies contained within this manual. Protocols pertaining to devices connected to the system are based on norms or extensions as required by marketing de- mands.

  • Page 5: Table Of Contents

    Web-Administrator Table of Contents Table of Contents 1 Introduction ............7 1.1 The Web Administrator (WebAdmin) .
  • Page 6 Web-Administrator Table of Contents 2.6.3 Deleting a Group ........... 26 2.7 Fax Forms .

  • Page 7: Introduction

    Web Administrator Introduction 1 Introduction The Web Administrator (WebAdmin) 1.1.1 Survey of Functions The Web Administrator is a comfortable, browser based interface for the individual configuration of your messaging system. You can configure your personal settings for e-mail, voice and fax messages to meet your requirements with the help of clearly arranged HTML pages.

  • Page 8: Preconditions

    Web Administrator Preconditions 1.2 Preconditions 1.2.1 Messaging Server The features of your mrs server (messaging server) can be configured with the Web Administrator. Therefore, the mrs server has to be installed and started on the system. You need a user name and a password for accessing the features and the configuration parameters.

  • Page 9: Using The Web Administrator

    Web Administrator Using the Web Administrator 2 Using the Web Administrator Start and Stop of the Web Administrator 2.1.1 Login In order to use the Web Administrator, you have to start the web browser, select the Web Administrator and log in as a user. The address of the Web Administrator depends on the configuration of the network.
  • Page 10 Web Administrator Start and Stop of the Web Administrator 3. Enter your user name in the User field. Alternatively, you can enter your voicebox number. 4. Enter the password resp. the PIN of your voicebox into the Password . 5. Click on the Login button. If the login has been successful you will see the page of your user data.

  • Page 11: Login Via Ssl (Secure Sockets Layer)

    Web Administrator Start and Stop of the Web Administrator 2.1.2 Login via SSL (Secure Sockets Layer) You have also the possibility to make a secure login via SSL. Therefore, your browser has to support 128-bit-SSL-ciphers. Refer to the online help of your browser to get more information.

  • Page 12: Logout

    Web Administrator Start and Stop of the Web Administrator 2.1.4 Logout 2.1.4.1 Manual Logout When you are no longer using the Web Administrator you should logout for security reasons. 1. Click on the Logout link in the upper part of the window. You will be logged out and the login page will appear again.

  • Page 13: General Proceedings

    Web Administrator General Proceedings General Proceedings 2.2.1 Navigation After, you have started the Web Administrator and after you have logged in you can switch to different pages in order to check the settings or to modify them. The table of contents on the left margin of the window can be used for the navigation between the different pages.

  • Page 14: User Data

    Web Administrator User Data 2.3 User Data On the user data page information on the user account will be provided. Depending on the configuration of the Web Administrator you can modify some set- tings. 2.3.1 Changing Your Own Password You can change your password for the messaging system if required. 1.

  • Page 15: Voice Mail System Settings

    Web Administrator Voice Mail System Settings Voice Mail System Settings On this page you can make different settings for your personal voicebox. In order to change different settings, proceed as described in section 2.2 General Proceedings. Please keep in mind that the modifications will not become active until you clicked on the Save button at the end of the page.

  • Page 16: Language Selection

    Web Administrator Voice Mail System Settings 2.4.2 Language Selection You can change the language set in the voice mail system. The language choice taken refers to all language relevant features (e.g. the user interface of the Web Administra- tor and the standard announcements on your voicebox). The list of the available langu- ages depends on the system configuration which cannot be changed.

  • Page 17: Voice-Mail Query Without Entering The Telephone Password

    Web Administrator Voice Mail System Settings 2.4.6 Voice-Mail Query without Entering the Telephone Password You have the possibility to define at maximum three telephone stations to access your voicebox directly without entering a telephone password (PIN). Attention! If you choose this method anyone can access your voicebox from one of the three determined telephone stations because the authentification of the caller by means of the PIN is omitted.
  • Page 18 Web Administrator Voice Mail System Settings 2.4.7.2 Personal Filter Inbox You can determine which inboxes the system has to consider for playback. The selec- tion depends on the system configuration. Click in the check boxes of the desired options. The active options will then be marked by a check mark.
  • Page 19 Web Administrator Voice Mail System Settings 1. Click in the check box of the message types you like to have played back. The active options will then be marked by a check mark. 2. Click into the corresponding second check box if you want the system to play back all messages marked as “unread”.
  • Page 20 Web Administrator Voice Mail System Settings...

  • Page 21: Further Options

    Web Administrator Voice Mail System Settings 2.4.7.4 Personal Sorting 1. Click on the list field of the 1. Criterion . The list will be opened. 2. Click on the criterion desired. Depending on the criterion chosen a further list field will be opened.

  • Page 22: Notification

    Web Administrator Notification 2.5 Notification You can activate the automatic notification for newly arrived messages. You can select the message type and the way of notification. The system will you then inform, in the desired way, about newly arrived messages. 1.

  • Page 23: Distribution Groups

    Web Administrator Distribution Groups Distribution Groups You can create and manage your personal distribution groups with the Web Administ- rator quick and comfortably. Depending on the system configuration you have the pos- sibility to edit global distribution groups. The edition of personal and global distribution groups is identical.

  • Page 24: Editing A Group

    Web Administrator Distribution Groups 2.6.2 Editing a Group Click on the name of the group whose definition you want to edit. A new page will be opened. If you do not have any privileges to edit this group you will only see the current set- tings but you will not be able to modify them, the Save button and the list of the available users and groups will be hidden.
  • Page 25 Web Administrator Distribution Groups 2.6.2.1 Add Users to a Group The list of Available Users displays all users registered on the system. The list of Avai- lable Groups displays all created groups. You can select single persons as well as already defined groups as members for your group.

  • Page 26: Deleting A Group

    Web Administrator Distribution Groups 2.6.3 Deleting a Group You can delete a group anytime you like if you have the privilege to edit this group (normally, this privilege does only apply to private groups). 1. Click in the option field in front of the desired group in order to mark it. 2.

  • Page 27: Fax Forms

    Web Administrator Fax Forms Fax Forms You can choose which fax forms you like to use. You can choose from the fax forms created with your messaging system (e.g. Communications). You can see the available fax forms in the preview but you cannot create new fax forms. 1.

  • Page 28: Record Greetings

    Web Administrator Record Greetings 2.8 Record Greetings You can record several greetings and one name recording for your voicebox. You can use any telephone or PBX for the recording. Also, mobile phones can be used. After having entered the number of the desired telephone connection the system starts to dial.

  • Page 29: Name Recording

    Web Administrator Record Greetings 2.8.1 Name Recording Only one name recording is possible. The button Create name recording is only visible if no name has been recorded yet Already created name recordings can be edited or deleted like normal announcements. 1.
  • Page 30 Web Administrator Record Greetings 8. If you want to repeat the recording click on the left of the navigation bar and skip to the beginning of the recording and click on the Record button in order to start again. 9. Enter a number in the text field under the buttons and click on the Skip to position button in order to skip to a specific position of the recording.

  • Page 31: Creating And Editing Greetings

    Web Administrator Record Greetings 2.8.2 Creating and Editing Greetings Up to 99 greetings can be recorded. Therefore, you have to choose a storage location for the greeting and then proceed as described for the name recording. Created greetings can be edited and deleted at anytime you like. 2.8.2.1 Creating Greetings 1.

  • Page 32: Editing Greetings

    Web Administrator Record Greetings 9. If the recording satisfies you click on the Finish button. The recording will be saved and you will be returned to the Record Greetings page. 10. If you want to repeat the recording click on the left of the navigation bar and skip to the beginning of the recording and click on the Record button in order to start again.

  • Page 33: To The Webmailer

    Web Administrator To the Webmailer To the Webmailer You can access your messaging inbox directly from the Web Administrator via the Web Client. You do not have to newly log in on the Web Client because you are already logged in on the system. 1.
  • Page 34 Web Administrator To the Webmailer...

  • Page 35: Index

    Web-Administrator Index Index JavaScript................ 8 Automatic notification...........22 Language............... 11 Language selection ............16 Link................13 Browser ................8 Login................9 Logout................12 Caller options ..............16 Ciphers................11 Members ............... 25 Create greetings .............31 Message filter..............17 Message sorting ............19 Messaging system ............8 Modifications ..............
  • Page 36 Web-Administrator Index Table of contents ............13 Telephone PIN.............. 15 User account ..............14 User data ............... 10 Voicebox............... 15 Voice-Mail queries ............16 Voice-Mail query............17 Voice-Mail system............8 Webmailer ..............33...

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