Konica Minolta bizhub C452 Function Manual
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Konica Minolta bizhub C452 Function Manual

Fax driver operations
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User's Guide [Fax Driver Operations]

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  • Page 1 User’s Guide [Fax Driver Operations]...

  • Page 2: Table Of Contents

    Table of contents Introduction About this manual ........................... 1-2 1.1.1 Configuration of this manual......................1-2 1.1.2 Elliptical expression ........................... 1-2 1.1.3 Screen shots used in this manual ...................... 1-2 1.1.4 Explanation of manual conventions ....................1-3 Overview Printer controller ..........................2-2 2.1.1 Roles of printer controller ........................
  • Page 3 4.1.3 Selecting a recipient from an address book ..................4-5 4.1.4 Configuring the transmission conditions ................... 4-6 4.1.5 Creating a fax cover sheet ......................... 4-6 Settings ............................4-10 4.2.1 Common Settings ..........................4-10 4.2.2 FAX tab ............................4-11 4.2.3 Basic tab ............................4-11 4.2.4 Layout tab ............................

  • Page 4: Introduction

    Introduction...

  • Page 5: About This Manual

    About this manual Introduction Thank you for purchasing this machine. When you attach an optional fax kit to this product, you can send a document as a fax directly from a computer operating Windows. This User's Guide describes the functions, operating instructions, and precautions for correct operation of the fax driver used for fax transmission.

  • Page 6: Explanation Of Manual Conventions

    About this manual 1.1.4 Explanation of manual conventions bizhub C652/C652DS/C552/C552DS/C452...

  • Page 7: Overview

    Overview...

  • Page 8: Printer Controller

    Printer controller Overview This chapter describes the overview and connection environment of the printer controller that provides the PC-FAX function. Printer controller The printer controller is a device that allows this machine to be used as a printer. The PC-FAX function, which sends a fax from a computer, also uses the printer functions provided by the printer controller.

  • Page 9: Pc-Fax Transmission Procedures

    Printer controller 2.1.2 PC-FAX transmission procedures Usually, for sending a fax, hand-written or printed documents are loaded on the fax machine, and then sent. Using the fax driver allows you to directly send a fax without using paper simply by operating the computer (PC-FAX transmission).

  • Page 10: Operating Environment

    Operating environment Operating environment This section describes systems required for using this printing system. 2.2.1 Connectable computers and OS Make sure that the computer to be connected meets the following conditions. Windows Operating system Windows NT Workstation Version 4.0 (SP6 or later) Windows NT Server Version 4.0 (SP6 or later) Windows 2000 Professional (SP4 or later) Windows 2000 Server (SP3 or later)

  • Page 11: Setup Procedures

    Setup procedures Setup procedures Before you can use this printing system, you must complete the setup. The setup refers to a series of procedures for connecting this machine to the computer and installing the fax driver to the computer. Perform the setup using the following procedures. 2.3.1 For network connection Reference...

  • Page 12: Installation Of Fax Driver

    Installation of Fax Driver...

  • Page 13: Connection Method And Installation Procedure

    Connection method and installation procedure Installation of Fax Driver This chapter describes how to install the fax driver. Connection method and installation procedure Before you can use this printing system, you must install the fax driver. The fax driver refers to the program that controls such operations as processing of data to be output.

  • Page 14: Windows 2000/Xp/Server 2003

    Connection method and installation procedure 3.1.2 Windows 2000/XP/Server 2003 Reference When using Windows 2000/XP/Server 2003, log on to the computer using a user name with the Administrator privilege, and then install the printer driver. Setup procedures Connection method Reference page Connection method in Network con- Port 9100...

  • Page 15: Installer-Based Auto Install

    Installer-based auto install Installer-based auto install The installer automatically detects this machine on the same TCP/IP network as your computer or the printer connected via USB to your computer, and allows you to install the fax driver together with the required printer driver.

  • Page 16: Raw Port Number/Ipp Setting Of This Machine

    Installer-based auto install RAW port number/IPP setting of this machine Change the network settings for this machine according to the connection method or protocol. Port 9100: In "TCP/IP Settings", enable the RAW port number (initial setting: "9100"). IPP/IPPS: In "IPP Setting", enable IPP printing. Reference For details on TCP/IP setting and IPP setting for this machine, refer to "User's Guide [Network Administrator]".
  • Page 17 Installer-based auto install Select this machine, and then click [Next]. % If the connection to this machine cannot be recognized, it is not displayed in the list. If this is the case, select "Specify the Printer/MFP Except for the Above. (IP Address, Host Name...)" on the lower part of the page, and then specify this machine manually.
  • Page 18 Installer-based auto install Click [Installation Settings]. Select the fax driver as a component to be installed, and then click [OK]. In the "Confirm Installation Settings" page, click [Install]. % In Windows Vista/Server 2008, when the "Windows Security" window for verifying the publisher, click "Install this driver software anyway".
  • Page 19 Installer-based auto install On the "Finish Installing Drivers" page, you can confirm the installed items or change settings. [Review]: Click this button to check the installed items. [Rename Printer]: Click this button to rename the printer. [Property]: Click this button to configure property settings for the fax driver. For details, refer to page 4-21.

  • Page 20: Installation Using Add Printer Wizard

    Installation using Add Printer Wizard Installation using Add Printer Wizard This section describes how to install the driver using network connection (LPR/Port 9100). To use LPR/Port 9100 printing, specify the port while installing the printer driver. Reference For setup procedures for other network connection methods (SMB, IPP/IPPS, Web service print), refer to "User's Guide [Print Operations]".
  • Page 21 Installation using Add Printer Wizard Click "Add a printer" on the toolbar. In Windows Vista: In Windows Server 2008: "Add Printer Wizard" appears. Click "Add a local printer". The page for choosing a printer port appears. Click "Create a new port", and then select "Standard TCP/IP Port" as the type of port. Click [Next].
  • Page 22 Installation using Add Printer Wizard Change the settings according to the port, and then click [OK]. % For LPR connection, select "LPR", and then enter "Print" in the "Queue name" box. % You must discriminate between upper and lower case letters when entering it. % For Port 9100, select "Raw", and then enter a RAW port number (initial setting: "9100") in the "Port Number"...

  • Page 23: Windows Xp/Server 2003

    Installation using Add Printer Wizard 3.3.3 Windows XP/Server 2003 Reference Installing the driver to Windows XP/Server 2003-based computers requires the administrator authority. Insert the printer driver CD-ROM into the CD-ROM drive of the computer. Click [Start], and then select "Printers and Faxes". % If "Printers and Faxes"...
  • Page 24 Installation using Add Printer Wizard Click "Create a new port", and then select "Standard TCP/IP Port" as the type of port. Click [Next]. "Add Standard TCP/IP Printer Port Wizard" starts. Click [Next]. In the "Printer Name or IP Address" box, enter the IP address for this machine, and then click [Next]. % If the "Additional Port Information Required"...

  • Page 25: Windows 2000/Nt 4.0

    Installation using Add Printer Wizard % Select a folder according to the printer driver, operating system, and language to be used. Click [OK]. The "Printers" list appears. Click [Next]. Follow the instructions on the pages that follow. % If the "Windows logo testing" or "Digital Signature" window appears, click [Continue Anyway]. % If both "RAW Port Number"...
  • Page 26 Installation using Add Printer Wizard On the page for specifying how the printer is attached, select "Local printer". Click [Next]. A page for selecting a port appears. Click "Create a new port", and then select "Standard TCP/IP Port" as the type of port. % In Windows NT 4.0, from the "Available Printer Ports"...
  • Page 27 Installation using Add Printer Wizard Click [Next]. Follow the instructions on the pages that follow. % If the "Digital Signature" dialog box appears, click [Yes]. After finishing the installation, make sure that the icon for the installed printer is displayed in the "Printers"...

  • Page 28: Installing Using Plug And Play

    Installing using plug and play Installing using plug and play 3.4.1 Windows Vista/Server 2008 Connect this machine to the computer using a USB cable, and then start the computer. NOTICE When starting up the computer, do not plug in or unplug the cable. Turn on the main power of this machine.

  • Page 29: Windows 2000

    Installing using plug and play Under "Search for the best driver in these locations", select "Include this location in the search", and then click [Browse]. Select a desired fax driver folder on the CD-ROM, and then click [Open]. % Select a folder according to the printer driver, operating system, and language to be used. Click [Next], and then follow the instructions on the pages that follow.

  • Page 30: Uninstalling The Fax Driver

    Uninstalling the fax driver Uninstalling the fax driver When you have to remove the printer driver, for example, when reinstallation of the fax driver is necessary, remove the driver using the following procedure. 3.5.1 When the fax driver uninstaller is installed If you used the installer to install the fax driver, the fax driver uninstaller is installed.
  • Page 31 Uninstalling the fax driver From the "Installed printer drivers" list, select the driver to be removed, and then click [Remove]. % In Windows Vista/Server 2008, go to Step 8. % In Windows 2000/XP/Server 2003, go to Step 9. In the dialog box for confirming the items to be removed, select "Remove driver and driver package", and then click [OK].

  • Page 32: Fax Driver Setting

    Fax Driver Setting...

  • Page 33: Sending A Fax

    Sending a fax Fax Driver Setting This section describes how to use the fax driver. Sending a fax 4.1.1 Sending operation Reference To use the fax function, the optional fax kit must be installed in this machine. Reference For details on the fax functions, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]". Create data to be sent using application software.
  • Page 34 Sending a fax % Change the communication mode if necessary. ECM: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. International Transmission Mode: Select the check box to send a fax at a lower speed for overseas communication.

  • Page 35: Selecting A Recipient From A Phone Book

    Sending a fax 4.1.2 Selecting a recipient from a phone book Reference Before using the phone book, register the name and fax number of the recipient. For details, refer to page 4-23. When sending a fax, click [Add From Phone Book] in the "FAX Transmission Popup" window. % To open the "FAX Transmission Popup"...

  • Page 36: Selecting A Recipient From An Address Book

    Sending a fax 4.1.3 Selecting a recipient from an address book Reference Before you can select a recipient from the address book of this machine, you must add the name and fax number of the recipient to the address book of this machine. For details, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

  • Page 37: Configuring The Transmission Conditions

    Sending a fax Click [OK]. The specified names are added to the recipient list, and then the "FAX Transmission Popup" window appears again. 4.1.4 Configuring the transmission conditions When sending a fax, click [Fax Mode Setting Details] in the "FAX Transmission Popup" window to display the "Fax Mode Details"...
  • Page 38 Sending a fax Select the size of the cover sheet from the "Cover Size" drop-down list. Use the "Basic" tab to specify the format of the cover sheet and subject of the fax. Item Name Functions Style Select the desired cover format design. Subject Enter the subject of the fax to be sent.
  • Page 39 Sending a fax Item Name Functions Change Each Recipient Select this button to change the information by recipient. The con- tents of the recipient list in the "FAX Transmission Popup" window are added. Load Set Information Select this button to add the contents entered in the "Company", "Department", "Name", and "FAX Number"...
  • Page 40 Sending a fax % The specifiable file type is BMP. Check the specified contents. To confirm the enlarged layout image, click [Check]. % Clicking [Add] allows you to save the cover sheet settings with a name. You can recall them from the "Cover Sheet Settings"...

  • Page 41: Settings

    Settings Settings 4.2.1 Common Settings This section describes the settings and buttons common to tabs of the fax driver printing preferences dialog box. Button Name Functions Click this button to enable changed settings and close the properties win- dow. Cancel Click this button to disable (cancel) changed settings and close the prop- erties window.

  • Page 42: Fax Tab

    Settings Button Name Functions Printer Information Click this button to start Web Connection and check the printer informa- tion. This button is enabled only when your computer can communicate with this machine. Reference To enable the installed options, it is necessary to configure their settings in "Device Option". For details, refer to page 4-21.

  • Page 43: Quality Tab

    Settings 4.2.6 Quality tab Item Name Functions Font Settings... Select whether the fonts to be downloaded from a computer to this ma- chine are bitmap fonts or outline fonts. In addition, specify whether to re- place the TrueType fonts by printer fonts when sending a fax from this machine.

  • Page 44: Configuring The Fax Tab Settings

    Configuring the FAX tab settings Configuring the FAX tab settings Item Name Functions Resolution Select a resolution for the fax. Selecting a higher resolution may take long- er communication time. Print Recipient File Select this check box to print the original after sending a fax. This function can also be specified as a transmission condition when sending a fax.

  • Page 45: Configuring The Basic Tab Settings

    Configuring the Basic tab settings Configuring the Basic tab settings Item Name Functions Original Orientation Select the orientation of the original to be sent. Original Size Select the paper size of the original to be sent. Paper Size Select the size of the paper to be sent. If it is different from the original size, the output image will be automatically enlarged or reduced.

  • Page 46: Configuring User Authentication Settings

    Configuring the Basic tab settings 4.4.2 Configuring user authentication settings When the authentication mode is configured on this machine, enter the user name and password. Reference If you enter an incorrect user name or password for the user authentication settings of this machine or have not enabled "User Authentication", you will not be authenticated by this machine and the job will be discarded when sending a fax.

  • Page 47: Configuring Account Track Settings

    Configuring the Basic tab settings 4.4.3 Configuring account track settings When the "Account Track" settings are configured on this machine, you must enter the account name and password. Reference If you enter an incorrect account name or password for the "Account Track" settings on this machine or have not enabled "Account Track", you will not be authenticated by this machine and the job will be discarded when sending a fax.

  • Page 48: Configuring The Layout Tab Settings

    Configuring the Layout tab settings Configuring the Layout tab settings Item Name Functions Combination Select this check box to combine the pages contained in a document with multiple pages on to one sheet, or divide a single page original on to mul- tiple sheets when sending.

  • Page 49: Configuring The Stamp/Composition Tab

    Configuring the Stamp/Composition tab Configuring the Stamp/Composition tab 4.6.1 Sending by printing a watermark Send a fax by printing particular text on the document background as a watermark. Click the "Stamp/Composition" tab. Select the "Watermark" check box. Select the watermark you want to print from the list. 4.6.2 Editing a watermark You can change the format or position of the watermark, or register a new watermark.
  • Page 50 Configuring the Stamp/Composition tab Item Name Functions Watermark Name Enter the name of the watermark. You can enter up to 30 characters. Watermark Text Enter text to be printed as the watermark. You can enter up to 30 characters. Click this button to create a new watermark. Delete Click this button to delete the selected watermark.

  • Page 51: Configuring The Quality Tab Settings

    Configuring the Quality tab settings Configuring the Quality tab settings Item Name Functions Font Settings... Select whether the fonts to be downloaded from a computer to this ma- chine are bitmap fonts or outline fonts. In addition, specify whether to re- place the TrueType fonts by printer fonts when sending a fax from this machine.

  • Page 52: Configuring The Configure Tab Settings

    Configuring the Configure tab settings Configuring the Configure tab settings 4.8.1 Selecting the option Configure the installed status of the options to make their functions available to this machine. Any options that are installed in this machine but not configured in the "Configure" tab cannot be used by the fax driver.

  • Page 53: Changing The Encryption Passphrase

    Configuring the Configure tab settings 4.8.2 Changing the encryption passphrase When the encryption passphrase is user-defined on this machine, enter the passphrase. An encryption key is automatically created for the entered text, and used for communication with this machine. Reference In "Encryption.

  • Page 54: Using Phone Books

    Using phone books Using phone books 4.9.1 Adding recipients to a phone book Adding frequently used recipients to a phone book allows you to recall them when sending faxes. Use the "FAX" tab of the FAX driver printing preferences dialog box to add recipients to a phone book. In the "FAX"...
  • Page 55 Using phone books % Change the communication mode if necessary. ECM: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. International Transmission Mode: Select the check box to send a fax at a lower speed for overseas communication.

  • Page 56: Editing A Phone Book

    Using phone books 4.9.2 Editing a phone book Editing or organizing a phone book, for example, changing the registered personal information or group name, enhances its usability. Changing the personal information Select the name of the recipient you want to change from "Personal List" on the left of the phone book, and then click [Edit].

  • Page 57: Changing A Group Name

    Using phone books Changing a group name Select the group you want to change from "Group" on the left of the phone book, click the "Edit" menu, and then select "Change Group Name". Creating a folder Select "Personal List" on the left of the phone book, and click [Add Folder] to create a folder. You can also select [Add Folder] in the "Edit"...

  • Page 58: Saving The Driver Settings

    4.10 Saving the driver settings 4.10 Saving the driver settings You can save the changed driver settings and recall them if necessary. 4.10.1 Saving the driver settings Change the driver settings in the "Basic", "Layout", or other tab. Click [Add] next to the "Favorite Setting" box. Configure the following items.

  • Page 59: Recalling Settings

    4.10 Saving the driver settings Click [OK]. The settings are added to the "Favorite Setting" list. % You can add up to 30 shared driver settings, and up to 20 private driver settings. % Only the administrator can select the "Sharing" check box. Reference You can save (export) the settings in a file.

  • Page 60: Importing/Exporting Driver Settings

    4.10 Saving the driver settings 4.10.4 Importing/exporting driver settings You can save (export) the settings in a file or load (import) them from the file. This is useful when using the same settings on a different computer. In the FAX driver printing preferences dialog box, click [Edit] next to the "Favorite Setting" box. Select the name of settings to be exported from the list, and then click [Export].

  • Page 61: Troubleshooting

    Troubleshooting...

  • Page 62: Cannot Send Faxes

    Cannot send faxes Troubleshooting This chapter describes troubleshooting procedures. Cannot send faxes This section describes how to solve issues and problems that you may encounter while using the printer. If you cannot send a fax even when you have completed the sending procedure, check the following items in order from beginning to end.

  • Page 63: Cannot Configure Settings/Cannot Send Faxes According To The Settings

    Cannot configure settings/cannot send faxes according to the settings Cannot configure settings/cannot send faxes according to the settings Check the following items when you cannot configure settings of the fax driver or cannot send a fax according to the settings you have configured. Reference Some items for the fax driver may not be configured simultaneously.

  • Page 64: Appendix

    Appendix...

  • Page 65: Glossary

    Glossary Appendix This chapter describes terms used in this document. Read this chapter if necessary. Glossary Term Description 10Base-T/ A set of specifications under the Ethernet standards. Those cables that consist 100Base-TX/ of twisted copper wire pairs are used. The transmission rates are 10Mbps with 1000Base-T 10Base-T, 100Mbps with 100Base-TX and 1000Mbps with 1000Base-T.
  • Page 66 Glossary Term Description HTTP The acronym for HyperText Transfer Protocol. This is a protocol used to send or receive data between a Web server and a client (such as a Web browser). HTTP can exchange files such as images, sounds, and movies that are associated with documents, including their presentation formats and other information.
  • Page 67 Glossary Term Description The acronym for Operating System. This is base software used to control the system of a computer. Windows, MacOS, or UNIX is an OS. Outline font A type of fonts represented using lines and curves to display an outline of a char- acter.
  • Page 68 Glossary Term Description SNMP The acronym for Simple Network Management Protocol. This is a management protocol in the TCP/IP network environments. Spool The acronym for Simultaneous Peripheral Operation On-Line. Data to be output to a printer is not sent directly to the printer, but is temporarily stored in another location.

  • Page 69: Index

    Index...

  • Page 70: Index By Item

    Index by item Index Index by item Account track ............4-16 N in 1 .................4-17 Add from Address Book ..........4-5 Network connection ........... 2-5 Add From Phone Book ..........4-4 Add Printer Wizard ............3-9 Operating environment ........2-4 Adding recipients to a phone book ......4-23 Operating system ............2-4 Address book ..............4-5 Option ................4-21...
  • Page 71 Index by item Windows Server 2008 .......3-2 3-17 Windows Vista ...........3-2 3-17 Windows XP ..........3-3 3-12 3-17 bizhub C652/C652DS/C552/C552DS/C452...

  • Page 72: Index By Button

    Index by button Index by button Add from Address Book ..........4-5 Add From Phone Book ..........4-4 Add Recipients ..........4-2 Combination Details ..........4-17 Get Addr. Info ..............4-5 Installing ..............3-5 Obtain Device Information .........4-21 Phone Book Entry ...........4-13 4-23 Preferences ..............4-2 Printing ................4-2 Property ...............4-2 Register To Phone Book ..........4-2 Uninstaller ..............3-19...
  • Page 73 http://konicaminolta.com Copyright A1DM-9585FD-00 2009.11 2009...

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Bizhub c552Bizhub c552dsBizhub c652Bizhub c652ds

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