Dymo LabelWriter User Manual page 41

Mail Merging
"
Once you have selected the port the LabelWriter is
connected to in the Chooser, you will not need to return
to the Chooser when using the LabelWriter Software.
Mail merging is a process in which you create a form letter
in a word processor, then you print a batch of letters with
the computer automatically filling in the blanks with data
from a separate file, usually generated by a database.
Mail merging is much easier than typing individual letters
to each recipient, but you still need to print labels for each
letter printed. Without a LabelWriter, such a task can be
daunting. However, printing labels to accompany a mail
merge is a breeze.
1.
Follow your word processor's instructions for setting up a
form letter and data file.
Choose your page printer in the Chooser.
2.
Choose the Print Merge option in your word processor,
3.
and proceed as you normally would.
Your word processor reads comma- or tab-delimited data
from the address data file. It then prints a form letter on the
page printer after inserting this info in the right fields.
4.
After all of the letters have been printed, highlight the
address block that appears on the form letter (including the
mail merge commands), then copy this to the Clipboard.
5.
Open the previously created LabelWriter template for this
application.
6.
Paste the address block, which contains all of the
necessary mail merge commands, onto your template.
7.
Switch to the LabelWriter as the output device in the
Chooser.
Choose Page Setup from the File menu so that the word
8.
processor knows about the newly chosen printer.
Choose the Print Merge option in your word processor.
9.
The word processor reads the same comma- or tab-
delimited data from the address data file, but this time it
prints to the LabelWriter.
Printing With Other Applications
37