Removing Fields From The Address Book; Preventing The User Description Field From Displaying In The Address Book; Controlling Object Visibility - Novell GROUPWISE 8 - SYSTEM Manual

6.1.5 Removing Fields from the Address Book

If there are fields in the Address Book that are not used or that you don't want displayed to users,
you can remove them.
On the Address Book
1 In the Address Book Fields list, select the field you want to remove, then click the right-arrow
to move the field to the Available Fields list.
The fields in the Available Fields list are not displayed in the Address Book.
2 Repeat
3 Click OK to save your changes.
6.1.6 Preventing the User Description Field from Displaying in
the Address Book
The GroupWise Address Book provides detailed user information as well as e-mail addresses. A
user's detailed information includes a comments field that displays the information stored in the
User object Description field (User object > General > Identification). If you have included
information in the Description field that you don't want displayed in the GroupWise Address Book,
you can prevent the field's contents from being displayed.
TIP: To view a user's detailed information, including the comments field, in the Address Book,
select the user's address, then click View > Details.
On the Address Book
1 Enable the Do Not Display User Comments option.
2 Click OK to save your changes.

6.2 Controlling Object Visibility

An object's visibility determines which post office databases the object's information is distributed
to. A post office's users can only see an object's information in the Address Book if the object's
information has been distributed to its post office.
Visibility applies to the following objects: user, external user, external entity, resource, external
resource, distribution list, eDirectory group, eDirectory organizational role, and nickname.
IMPORTANT: Unlike the other objects listed above, nicknames that have been distributed to a post
office do not actually appear in the post office's Address Book. Users must type the nickname's
address in the message rather than select it from the Address Book.
You can choose from the following visibility levels:
System: The object is visible in every post office Address Book throughout the system; if
external system synchronization is turned on, it is also available for distribution to other
GroupWise systems. This is the default for users, external users, resources, external resources,
external entities, and nicknames.
96 GroupWise 8 Administration Guide
page of the Domain object:
Step 1 to remove additional fields you don't want to use.
page of the Domain object: