Expiring A Groupwise Account - Novell GROUPWISE 7 - USERS Manual

NOTE: Remember that external entities do have eDirectory objects, but they are not considered
eDirectory users for licensing purposes.
As with eDirectory users, when you remove a non-eDirectory user's GroupWise account, the user's
mailbox is deleted and the user is removed from the GroupWise system.
To delete a non-eDirectory user's GroupWise account:
1 Make sure the user has exited the GroupWise client and GroupWise Notify.
2 Make sure the POA for the user's post office is running.
If the POA is not running, the user's mailbox will not be deleted until the next time the POA
runs.
3 In ConsoleOne, right-click the user's GroupWise External Entity object, then click Delete.
4 Click Yes to confirm the deletion.
Ensuring that a User's Library Documents Remain Accessible
When you delete a user's GroupWise account, GroupWise does not delete any library documents to
which the user has Author or Creator status. These documents remain in the library as "orphaned"
documents, meaning that no one can access the documents.
If you or other users need access to the documents, you have the following choices:
Rather than deleting the user, change the user's GroupWise mailbox password so that he or she
can't log in. Other users can continue accessing the documents, and you can log in as the user
to manage the documents. For information about changing a user's password, see
Section 14.6.1, "Creating or Changing a Mailbox Password," on page
Rather than deleting the user or changing the user's password, disable the user's ability to log
in. This is done on the user's GroupWise Account page (User object > GroupWise > Accounts
> Disable Logins).
Delete the user, then reassign the orphaned documents to another user. For information, see
Section 28.2, "Analyzing and Fixing Library and Document Information," on page

14.10.2 Expiring a GroupWise Account

Rather than delete a user's GroupWise account, you can expire the account. The account, including
the user's mailbox and all items, remains in GroupWise but cannot be accessed by the user. If
necessary, the user's account can be reactivated at a later date, as described in
"Managing Expired or Expiring GroupWise Accounts," on page
providing GroupWise accounts to temporary or contract employees who come and go.
You can set a user's GroupWise account to expire immediately or at a future date and time.
1 Make sure the user has exited the GroupWise client and GroupWise Notify.
2 In ConsoleOne, right-click the User object or GroupWise External Entity object with the
account you want to expire, then click Properties.
3 Click GroupWise > Account to display the Account page.
232.
392.
Section 14.10.3,
244. This option is useful for
Managing GroupWise Accounts and Users 243