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Ricoh Manuals
All in One Printer
IM 460F
User manual
Ricoh IM 460F User Manual
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Contents
Table of Contents
Troubleshooting
Bookmarks
Table of Contents
Table of Contents
1 Introduction and Basic Operations
About this Manual
Abbreviated Names of Options
Basic Operation of the Machine
Turning on and off the Power
Turning on the Main Power
Turning off the Main Power
Energy Saving Mode
Guide to Names and Functions of Components
Front and Left View
Front and Right View
Rear and Left View
Names and Functions of the Control Panel
Touch Panel/Interface
LED Indicators
How to Use the Home Screen
Intuitive Screen Operation Using Fingertips
How to Use the "Settings
Changing the Display Language
Basic Operation of Applications
Confirming the Functions that Are Added in RICOH Always Current Technology
Confirming the Version of RICOH Always Current Technology Implemented on the Machine
How to Use the Copy Screen
How to Use the Copy Screen (Standard)
How to Use the Copy Screen (no Scrolling Screen)
How to Use the Fax Screen
How to Use the Scanner Screen
How to Use the Document Server Screen
Folder List Screen of Document Server
File List Screen of Document Server
User Authentication
Logging in from the Control Panel
Logging in by Entering the User Name and Password
Logging in Using an IC Card
Logging in Using a Mobile Device
Authenticating Using the User Code
Changing the Login Password by Using the Control Panel
Customization of the Machine Settings
Adding a Frequently Used Application or Widget to the Home Screen
Adding an Icon/Widget to the Home Screen
Moving or Deleting Icons and Widgets
Creating a Folder to Organize Icons
Registering/Changing/Deleting a Program that Is Component of Frequently Used Settings
Registering Settings as a Program
Changing the Contents of the Program
Placing an Original and Loading Paper
Placing an Original on the Exposure Glass
Placing an Original in the Auto Document Feeder (ADF)
Placing Originals in the One-Pass Duplex Scanning ADF
Loading Paper into the Paper Tray
Loading Paper into Tray 1 to 4
Loading Paper into the Bypass Tray
Specifying Regular Sizes Using the Control Panel
Specifying a Custom Size Paper Using the Control Panel
Specifying Paper Type and Thickness Settings
Address Book
Registering/Changing/Deleting Fax Numbers in the Address Book
Registering a Fax Number and Send Conditions
Changing/Deleting the Registered Data such as Fax Number
Operating or Configuring the Machine from Computer (Web Image Monitor)
What You Can Do on the Web Image Monitor
Accessing to Web Image Monitor
Web Image Monitor Screen
Specifying Web Image Monitor Help
2 Copy
Basic Copying
Basic Procedure for Copying Documents
Specifying a Custom Size for the Original
Reserving a Copy Job While Executing Another Copy Job
Interrupting the Current Copy to Copy Another Original
Making Enlarged or Reduced Copies
Specifying a Copy Ratio or Size
Enlarging or Reducing According to the Paper Size
Reducing Slightly to Increase the Margins
Duplex Copying
Combining and Copying a Multi-Page Original Onto a Single Sheet of Paper
Copying Onto Envelopes
Copying Onto Envelopes in the Bypass Tray
Special Copying
Copying in Page Order
3 Document Server
Saving Documents
Saving Documents in Document Server
Printing Documents
Printing Documents in Document Server
Printing a Document with the Settings Specified When Scanned
Printing a Document with Settings Changed
Specifying a Page to Print
4 Fax
Fax Transmission
Basic Procedure for Transmitting Faxes
Fax Transmission (Application)
Confirming the Scanned Image before Sending a Fax
Confirmation of the Transmission Information
Viewing the Transmission Result of Sent Faxes
Confirming the Transmission Result on the Fax Screen
Checking the Result in Communication Result Report
Checking the Result in Immediate TX Result Report
Checking the Result in Communication Failure Report
Checking the Result in Error Report
Viewing Memory Storage Report
Checking by E-Mail
Confirming the Transmission Result in Web Image Monitor
5 Printer
Basic Printing
Basic Procedure for Printing Documents
Printing a Document in Windows
Printing a Document in Macos
Printing on both Sides of Paper
Specifying 2-Sided Print (Windows)
Specifying 2-Sided Print (Macos)
Combining and Printing Multiple Pages on a Single Sheet of Paper
Specifying the Combine 2 Originals Function (Windows)
Specifying the Combine 2 Originals Function (Macos)
Printing on Envelopes
Printing on Envelopes Loaded on the Bypass Tray
Storing and Printing Documents
Printing Documents Stored in the Printer from the Control Panel
Printing from a Storage Media
Printing from a USB Flash Memory Device Directly
Printable File Formats
Printing from a Memory Storage Device or Scan Application
6 Scan
Basic Scanning
Scanning Documents and Sending the Scanned Data by E-Mail
Scanning Documents and Sending the Scanned Data to a Folder
Confirming the Computer Information (Windows)
Creating a Shared Folder (Windows)
Confirming the Computer Information (Macos)
Creating a Shared Folder (Macos)
Registering the Created Shared Folder in the Address Book
Basic Procedure for Performing Send to Folder
Scanning an Original with Suitable Quality and Density
Settings for E-Mail and Scan Data
Specifying the File Type or File Name When Scanning a Document
Notes about and Limitations of File Types
7 Maintenance
Replacement and Replenishment of Consumables
Replacing the Toner
Precautions When Storing Toner
Precautions When Replacing the Toner
Disposing Exhausted Toners
Replacing the Waste Toner Bottle
Precautions When Replacing the Waste Toner Bottle
Disposing the Used Waste Toner Bottle
8 Troubleshooting
Getting Started
Alert Sounds
Checking the Indicators, Icons, and Messages on the Control Panel
When an Icon Is Displayed with a Message
When the [Check Status] Indicator Is Lit or Flashing
When the Machine Cannot be Operated
When the Machine Does Not Respond Correctly to an Operation on the Control Panel
When the Machine Does Not Respond Correctly to an Operation from a Computer
When Messages Appear
When a Message Appears and the Machine Cannot be Operated
When a Message Appears While Using the Copy Function
When a Message Appears While Using Document Server
When a Message Appears While Using the Fax Function
Messages that Appear During Operation or When Sending/Receiving a Fax Cannot be Performed
Messages that Appear When the Machine Cannot Connect to the Network
Messages that Appear When the Remote Fax Function Is Unavailable
When a Message Appears While Using the Printer Function
Messages that Appear Without Error Codes
Messages that Appear with Error Codes
When a Message Appears While Using the Scanner Function
Messages that Appear on the Control Panel
Messages that Appear on the Computer
When Other Messages Appear
Messages that Appear When Machine Login Fails
Messages that Appear When Logging in to the Machine Using an IC Card Fails
Messages that Appear When the LDAP Server Is Unavailable
Messages that Appear When There Is a Problem with the Certificate
Messages that Appear When an Application Site Cannot be Used
Messages that Appear When Backing Up/Restoring User Data Fails
9 Specifications
Specifications for Paper
Recommended Paper Sizes and Types
Tray 1
Tray 1 (Secure Tray) (Mainly North America)
Lower Paper Tray (Trays 2, 3, 4)
Lower Paper Tray (Secure Tray) (Mainly North America)
Bypass Tray
Notes on Special Paper
Paper Thickness for each Paper Weight
Unusable Paper
Paper Storage
Saving Printouts
Thick Paper Orientation and Recommended Status
Envelope Orientation and Recommended Status
Using the Copy Function
Using the Printer Function
Loading Orientation-Fixed Paper or Two-Sided Paper
Copying Onto Letterhead Paper
Printing Onto Letterhead Paper Using the Printer Driver
Specifications for Originals
Recommended Original Size and Weight
Sizes Detectable with Auto Paper Select
Machine and Options Specifications
Model-Specific Information
List of Specifications
Specifications for the Main Unit
Specifications for the Document Server
Specifications for Facsimile
Specifications for Printer
Specifications for Scanner
Specifications for ADF
Specifications for Lower Paper Tray
Specifications for Lower Paper Tray (Secure Tray)
Specifications for Caster Table
Specifications for Wireless LAN Board
Specifications for Device Server Option
The Setting Values of the Transmission Function
Send Email
Send to Folder
Broadcast Transmission
Printable Area and Margin
Machine Options
Guide to Functions of the Machine's External Options
Guide to Functions of the Machine's Internal Options
Functions Requiring Optional Configurations
Copy Function
Facsimile Functions
Printer Function
Scanner Function
Interface
Others
Function Compatibility
Legal and Contact Information
Environmental Regulations
ENERGY STAR Program(Mainly North America)
Energy Saving Functions
User Information on Electrical and Electronic Equipment (Mainly Europe)
Note for the Battery And/Or Accumulator Symbol (for EU Countries Only) (Mainly Europe)
Environmental Advice for Users (Mainly Europe)
Notes to Users in the State of California (Notes to Users in USA) (Mainly North America)
Information for China Energy Efficiency Label (China)
Notes for Wireless LAN and Bluetooth
Copyright Information about Installed Software
Trademarks (User Guide)
10 Driver Installation Guide
Installing the Printer Driver
Installing the Printer Driver by Using Device Software Manager Installer
Installing Device Software Manager from the Downloaded File
Installing the Printer Driver for Network Connection (Windows)
Installing the PCL 6/Postscript 3 Printer Driver from the Downloaded File
Installing the Printer Driver for Windows
If the Machine Cannot be Found
Installing the Printer Driver for Network Connection (Macos)
Installing the PPD File (Network Connection)
Registering the Machine in [Printers & Scanners] (Network Connection)
Specifying the Option Configuration of the Machine to the Printer Driver (Network Connection)
11 How to Use this Manual
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User Guide
For safe and correct use, be sure to read Safety Information separately
provided before using the machine.
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